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Home My WebLink AboutMay 5, 2011 C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting May 5, 2011 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (4/21/11) 4. Discuss Security Light at Hills of Bunker Lake West Park with Neighborhood 5. Update of Skate Park/08-08, Cont. 6. Consider Renaming of Grow Oak View Park 7. Discuss 2012-2016 Park Capital Improvement Plan 8. Outstanding Items 9. 10. Chair's Report 11. Adjournment 7:15 P.M. or Shortlv ThereafterIWorkshop Session A. Workshop Session 1. Discuss Park Comprehensive Plan and Future Playground Equipment Replacement, Cont. 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer ~ From: Todd J. Haas, Assistant Public Works Director Subject: 4. Discuss Security Light at Hills of Bunker Lake West Park with Neighborhood Date: May 5, 2011 INTRODUCTION The Park and Recreation Commission is requested to consider a security light at Hills of Bunker Lake West Park. DISCUSSION Attached are the following items for your review: . A letter dated April 25, 2011 from the City of Andover that was sent to property owners that live adjacent to the park inviting them to the meeting to discuss this with the Commission. . Copy of the Park Commission meeting minutes and agenda item from July 15, 2010 which was the last time this was discussed by the Commission. BUDGET IMPACT The estimated cost to place a light at this location in 2006 was $4656.00. If the Commission would like to install a light, the cost of the light would need to be paid from the 2011 miscellaneous funds that are available. ACTION REOUESTED The Park and Recreation Commission is requested to consider installing a security light at the Hills of Bunker Lake West Park Respectfully submitted, ~/~ Todd J. Haas Attachments: Letter with map that was sent to residents, Park Commission meeting minutes and agenda item that includes estimate from Connexus Energy; E-mails from residents (Steffen and Theisen) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US April 25, 2011 Owner/Occupant Andover, MN Re: Hills of Bunker Lake West Park/Security Light Dear Owner/Occupant: You are invited to attend a Park and Recreation Commission meeting that has been scheduled for Thursday, May 5, 2011 @ 7 pm at Andover City Hall to discuss the possibility of installing a security light in the Hills of Bunker Lake West Park. Notifications have only been sent to property owners that live adjacent to the park. Others that live in your neighborhood are certainly welcomed to participate in the discussion. Due to some concerns that have been raised over the past year or two in regards to vandalism to park equipment, the Commission has requested staff to contact residents to discuss the possibility of installing a security light. If are unable to attend the meeting, feel free to send me an e-mail at t.haasCCilandovermn.qov and we will forward your comments to the Park Commission for their review. Otherwise feel free to contact me at 763- 767-5131. Sincerely, ~~L-- Todd J aas Assistant Public Works Director CC: Park and Recreation Commission Mayor and City Council T JH:tjh II ..-....&... - - - I 14020 I 14016 H It I 14014 I 14010 I 14008 I 14004 I 14002 13998 I 13996 I 13992 I 13990 I I I 397 13974 I 13964 I 13960 I 13956 I 13952 I 13942 I 13940 I 13932 I 13930 13918 I 13912 I I I 13876 I- W (J) en 13864 a -J IX en OJ ..- co '" "'" ~ ~ 13838 UJ 0 d\ '" '" ~ '" ;;; 0 (") '" '" en ::3 '" '" '" - ~ N '" ~ ('oJ ('oJ '" '" ..- ~ ~ 13826 a:1 ~ ::' ol '" ol '" '" ;::: '" ID '" ...., '" en ~ ~ ::' ~ '" ~ 13785 I'- N I'- (") ..- 1485 '" "'" '" "'" ::: ~ RIIt\';ER lJ\KE BLVD I I - t I I .L'>.: .......,..,. NORTH '1/2 SECTION: 35 LEGEND \ 1 l __ 5ool;"nu.... ! .. =-= C~limil$ , .." TOWNSHIP: 32 RANGE: 24 o LclIPafclllBoIl1lo'''''.s ~ J&I ~ OP_....dlo;~lIr I [ 1-... .......,.!prupot1.u J - Oct 17, 2005 Ow....-F~"'- i ivlap Date: i -- ---------~----- - --- -- Regular Andover Park & Recreation Commission Meeting Minutes -July 15,2010 Page 3 Further Discussion There was none. Motion carried on a 7-ayes, O-nays, O-absent vote. UPDATE REGARDING DOG PARK (S) Mr. Haas explained that this item is in regard to a request by a resident for the City to c other City owned property. Mr. and Mrs. Frisby, 14555 Jay Street NW, updated the P Commission on how things went at the Andover Fun Fest and the interest generat y the website. They made a presentation on possible locations for the dog par . Andover. Chair Butler thanked the Frisby's for the entation and thought the options they laid out made a lot of sense. Commissioner Kowalewski s d the only concern he would have is the areas they will be in because the fields tilized quite a bit during the spring and could be a distraction to the ball players an ould become hazardous. He indicated he did like the idea of the dog parks. Commis er Hupp stated he was very impressed with the presentation. He stated he like e ideas of some of the parks suggested but the clearing of the park areas concerns . He thought Eveland Field would be better because they have high grass and would not need to be cleared. He was also concerned about parking issues at the park that would be used. He stated he also liked the website and it was very informative. Commissioner Lindahl recommended this be moved to the next meeting to allow the Commissioners to review the different parks. CONSIDER SECURITY LlGHT/HILLS OFBUNKER LAKE WEST PARK Mr. Haas explained that the Park and Recreation Commission is requested to consider installing a security light near the existing parking lot and playground equipment for the Hills of Bunker Lake West Park. Chair Butler stated they have taken some of these down in the past year and they need to decide what their standard is for where they are going to put in security lights. Commissioner Ramnath stated the park is quite heavily used and he does see vandalism there and could see the need for it and the reason why the neighbors would want one. It would be a good investment for the park. He thought a security light would deter vandalism and problems. He noted there is increased police patrol in that area. - .-- Regular Andover Park & Recreation Commission Meeting Minutes - July 15, 2010 Page 4 Commissioner Lindahl stated they would need to be cautious on where they place the light because it could be a problem for some residents and not for others. Commissioner Hupp stated he had a hard time justifying the expenditure for one 100-watt bulb security light in the park. It was noted the expense was for the installation of the security light. Commissioner Hupp stated the cost to benefit ratio was not there. Chair Butler stated the $5,000 was not going to determine whether they were going to do another project of not. He wanted to know if installing a security light in the park would deter vandalism and problems and if it would then it would be wise to' have one installed. Chair Butler asked if a letter cold be sent to the neighbors by the park fell their input regarding this. Mr. Haas indicated they could do this. Commissioner Van Vark thought they could also have a deputy give their professional recommendation on what advantage a light would provide. He also wondered if there was a neighborhood association that could contribute to the cost of the security light. Commissioner Lindahl stated he would like to identify in the letter that vandalism has happened in the park and as parents to watch out for problems. Theyneeded to make the residents more aware. Motion by Miskowiec, seconded by Kowaleski, to table this item for more information to be reviewed at the next Park Commission meeting. Further Discussion There was none. Motion carried on a 7 -ayes, D-nays, D-absent vote. UPDATE OF SKATE PARK/08~08 Mr. Haas explained the Park and Recreation Commission is requested to discuss and ocation for the skate park that was suggested by the City Council at the recent t was held on June 29th. shop Mee re this was discussed. He and alone concrete slab skate park in Sunshine Park as suggested and to utI I roposed hockey rinks west of City Hall. It was suggested se asphalt instead of cone d use one rink in the summer for e park and the other one could be used as er hockey rink. The Coun ed that because it was less expensive and offered the oppo to use that facility year round. They still would run into the issue of moving the equipm ach Spring and Fall. . - ---- ------- ----- - -- - --- --- ------ - ---- ---- C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER. MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 9. Consider Install for Security Light/Hills of Bunker Lake West Park DATE: July 15, 2010 INTRODUCTION The Park and Recreation Commission is requested to consider installing a security light near the existing parking lot and playground equipment for the Hills of Bunker Lake West Park. DISCUSSION Staff did receive a call from one the residents recently that lives in Bunker Lake Village development (which is located to the west adjacent to the park) concerned with vandalism that has occurred at the park (one of the spring rides was spray painted). The city has also has had other vandalism to the park in the past such as damage to the neighbors fence, vehicles doing donuts in the parking lot and portable bathrooms being tipped over. Also at times vehicles are parked after hours in the park and have to be chased away by the deputies. Just as a reminder, the parks are officially close at 11 pm. Budqet Impact The estimated cost to place a light at this location in 2006 was $4656.00. The cost of the light would be paid from the park funds. ACTION REQUESTED The Park and Recreation Commission is requested to consider installing a security light at Hills of Bunker Lake West Park. Respectfully submitted, T!:f(({~ Attachment: Estimate from Connexus Energy from the year 2006 - -- --------~ ------------ - ------ --------- - -- -- ---- ----- -- ---- -- .. RECEiVED 14601 Ramsey Boulevard ~,( COt~NEXUS~ Ramsey, Minnesota 55303 763.323.2600 ~~;~ ENERGY tmV - 6lDll Fax: 763.323,2603 1.800,642,1672 '" www.connexusenergy.eom /' Your Community Energy Partner info@connexusenergy.com ,j.'; >,r: .,-\.~. Oulcto'ofUghting Proposal I Fee Statement November 01, 2006 ANDOVER CITY OF. Account 36602&294591 1685 CROSSTOWN BLVD NW Workorder: 06-18814 ANDOVER, MN 55304-2612 Representative: Jennifer S RE: Outdoor lighting proposal for 14002 CRANE ST NW This proposal includes the cost of all material and labor to install the outdoor lighting.system.at 14002 .CRANE ST NW, and is valid for 120 days. The system will be connected before your elect~ic meter, and will qualify for Connexus Energy's Outdoor Lighting Energy & Maintenance rate. This rate adheres to Connexus Energy's published rate schedule, and is subject to change. Connexus Energy will provide full maintenance Dn the luminaire(s) and pole(s) for a period of25 years (subject to the terms and conditions of Connexus Energy's outdoor lighting policies). Enlcosed is a copy of the design exhibit for your review. Please indicate your acceptance of this proposal and design by signing on the line below and returning one copy in the envelope provided. Due to the long lead time required to obtain materials, please return this document at your earliest convenience. The charges listed below are subject 10 the terms and conditions of Connexus Energy's credit guidelines. There could be additional charges, for winter construction, if your outdoor fighting system is installed between November 1st and April 1st. Connexus Energy reserves the right to revise charges due to circumstances beyond our control. Connexus Energy is not responsible for resloring , to its original condition, the lawn, yard, land, etc., which might be disturbed during installation. We will, however, make all reasonable attempts to minimize site damage during installation. TyE!.-_ _ Quanti!y'_ ___'_n Cost ._.. ___ Tot Charge ____ _._ Amt Paid . COMPLETE FIXTURE 1 EA $ 976.00 $ 976.00 $0.00 . FOOTAGE PER QUOTE 400 FT $6.20 $ 2,480.00 $0.00 - BORING CHARGE 1 EA $ 1,200.00 $ 1,20q.OO $0.00 ---.- - Subtotals: $ 4,656.00 $ 0.00 ----- Amount Due: $ 4,656.00 Comments: (1) 100 watt HPS Traditionaire on a smooth, black fiberglass pole. Sincerely, Jennifer Sweeney Ou1door Lighting Specialist Signature Date Print Name Title "Cornmftted to customer satisfaction thrOugh service, leadership and involvement... A TUI,Il;n..IUflt't~I'!W' ~r.:lli\'C ~ HIlls t>f ~1,(V1l'e,r ~. West- ~(~ Todd Haas From: TROY STEFFEN <rtsteffen@msn.com> Sent: Wednesday, April 27, 2011 6:42 PM To: Todd Haas Subject: Hills of Bunker West lights Mark, My name is Troy Steffen. My wife, Rachael, and I live at 14024 Drake St. Nw. Our backyard abuts the Hills of Bunker West Park. We would strongly support a security light at the park. We believe it would definitely help deter some of the loitering, littering and vandalism that seems to be occurring more often the last couple of years. We would like to thank the Parks Commission for looking into helping with the park. Thank you, Troy Steffen 1 171'1/$ c.{ fhV'/J<ev'!.A(Ite Wefr f1<d<- Todd Haas From: Mike Theisen <mike_theisen@swett,com> Sent: Friday, April 29, 2011 9:33 AM To: Todd Haas Subject: Hills of Bunker Lake Wes Park/Security Light Todd, I am in receipt of your letter dated April 25 advising us of the Park & Rec commission meeting schedule for May 5, 2011. We will not be able to attend this meeting but I do not have any issues concerning the security light. I have witnessed drugs being used in addition to the vandalism and I have grand children that use this park on a regular basis so I am in favor of keeping this park as safe as possible. Should you need to get in contact with me for any reason feel free to get in contact with me on my cell phone 763-242-76994 Mike Theisen Transportation Manager Swett & Crawford - Minnesota 109 South 7th Street, Suite 600 Minneapolis, MN 55402 Direct phone ~ 612-334-2060 Office phone - 612-333-0361 800-752-4251 Cell Phone - 763-242-7694 1 ------ --- C I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works/City EngineerlltC FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 5. Update Skate Park Improvements/OS-OS, Cont. - DATE: May 5, 2011 INTRODUCTION This item is an update in regards to the skate park. DISCUSSION Commissioners Van Vark and Kowalewski recently met on April 26, 201 I to discuss the status of a few items regarding the skate park. The items that were discussed by the Skate Park Task Force are as follows: . Skate Dark rules. The Task Force has reviewed the proposed rules (see attached) and is recommending approval. Staff has also included a shorter version that was recently submitted by one of the City Council members. The Park Commission will need to determine if adjustments should be made and make a recommendation which will be presented to the City Council at the May 17Th meeting for their review and approval. Staff wants to make sure that before a sign is made that everyone is on board with the rules. The sign will be made by others and the cost will be around $400. This would be funded from the skate park allocated fund that has been approved by the City Council. Also a couple other things should be mentioned that was brought up by one of the other Council members. Rule 2 and 5 seemed to contradict each other. Also the other question that has been raised is should roller skates be allowed on the equipment. In reviewing the League ofMN Cities Risk Management information on skate parks, roller skates are not addressed and the League does require personal protective equipment. Attached is the skate park information and loss control guidelines. . Fund raisin!! efforts. The Task Force is looking at various ways of raising funds for additional equipment and will update the rest of the Commission at the meeting. Note: Staff is suggesting the Commission that funds need to start being set aside for not only the replacement of the half pipe but for other park equipment, trails, shelters, fencing, etc. in all the other parks. StaffwiII discuss this furtheT at the meeting. . Skate Dark oDenine and other events. Grand Opening for the skate park is scheduled for Thursday, June 23rd at 6 pm. The skate board competition is schedule for Saturday, July 9Th at 5 pm which is part of the planned activities for the Andover Fun Fest. A skate board camp is scheduled for Wednesday, July 20Th from 5 pm - 8 pm. Commissioner Van Vark is coordinating these events. . Skate Dark construction activities and tbe assemblv of the eQUiDment. The preconstruction meeting was held this past Monday. Now that road restrictions are now off, the contractor can start on the slab and sidewalks that need to be constructed. The slab for the skate park area will be done by May 20Th. Restoration will most likely begin soon after the concrete is placed. The equipment is being manufactured and should be close to being done. Delivery will be soon after the concrete has been poured. If all things work out hopefully the end of Mayor early June the equipment should be delivered and installed. ACTION REQUIRED The only action that is necessary is the approval of the proposed skate park rules. Respectfully submitted, ~/~ Todd J. Haas Attachment: Proposed skate park rules and regulations, Shorter version of the proposed rules, League of MN Cities information and guidelines ------ ---- ----- WELCOME TO ANDOVER SKATE PARK Open Dawn to Dusk The following rules and regulations have been established for use of the skate park to ensure participant safety, cleanliness of the facility and to maximize participant enjoyment. The City of Andover and the community have made a significant commitment to this facility. Please remember this is your park to use so please take care of your investment! 1. This is unsupervised skate park and it is free of charge. ;' 2. The use of safety equipment such as helmets, gloves, kneepads, wrist guards and proper shoes are recemffieReJed. t.(:~u.e.. G ~ M ftJ Co IT! ~ S t re., '"'....... ~ -5 It c.ci.-es -a...es I ... 3. All skaters agree to act in orderly, safe and consi erate manner w ~ t\ on the premises and in the skating area. Bullying or intimidation of " other participants is prohibited. - ~ 4. No "Snaking". Everyone is to wait his/her turn. Reckless or dangerous 2 <<:) skaters will be requested to leave the skating area and the premises ~ immediately. S. The City of Andover employees and/or Anoka County Sheriff's Department reserves the right to refuse to allow anyone to skate if their protective gear and equipment is not adequate. 6. All injuries, whether major or minor in nature, are to be reported to the City of Andover staff immediately. In case of a serious injury, do not move the injured person and all skating on that ramp shall cease immediately and call 911 for emergencies. 7. Only one skateboarder is permitted on a skateboard at a time. 8. No spectators allowed in the skating area unless supervising a participant. 9. No motorize vehicles or bicycles, scooters, roller skates (in-line skates are acceptable), alcohol, tobacco products or drugs are permitted in this facility. 10. Food or drinks are not allowed on the skating services. 11. Improper language and/or music will not be allowed. Anyone showing disrespect or is found using improper language and/or music will be asked to leave. 12. Help keep the skate park clean! Put litter in the trash containers even if it is not yours. 13. The City of Andover reserves the right to revoke t~e use of the skate park to individuals who violate the rules and regulations of the skate park. Otherwise the City has the right to close the park at any time. For further information or safety hazards or concerns, contact the City of Andover at 763-755-5100. - ____________m______ WELCOME TO ANDOVER SKATE PARK Open Dawn to Dusk 1. Use this unsupervised skate park at your own risk. 2. Skaters are advised to wear appropriate safety equipment. 3. Call 911 for serious injuries. Stay with but do not move injured person. Report all injuries and concerns to City Hall. 4. Skaters agree to act in an orderly, safe and considerate manner. No bullying or intimidation. S. No "Snaking." Wait your turn. 6. Only one skateboarder on a skateboard. 7. No spectators in skating area unless supervising a skater. 8. Food or drinks are not allowed in skating area. 9. No motorized vehicles, bicycles, scooters, roller skates (in-line skates are okay), alcohol, tobacco products or drugs permitted. 10. Foul, loud or offensive language or music are not allowed. 11. Reckless skaters or those violating rules are not welcome. Andover employees or Sheriffs staff may deny skate park access to those who violate rules or lack adequate protective gear. 12. Help keep the skate park clean! Put litter in the trash containers even if it is not yours. The City of Andover may revoke use of the skate park by individuals who violate these rules. Complaints about behavior of park users and park cleanliness may result in removal of equipment by the City Concerns? Call City Hall at 763-755-5100 LEAGUE OF CONNECTING & INNOVATING MINNESOTA SINCE 1913 CITIES RISK MANAGEMENT INFORMATION SKATEP ARKS Information & Loss Control Guidelines This memo offers general information on skateparks, as well as loss cDntrol recommendations and requirements for liability coverage through the League of Minnesota Cities Insurance Trust (LMCIT). Skatepark Definition A skatepark provides artificially constructed structures for a skater to practice in-line skating and skateboarding. Constructing a skatepaTk may: . Reduce conflict between youth and authorities. . Reduce damage to public and private property. . Provide a safe place to enjoy the sport. To ensure skaters will use these facilities, it is important for local governments to work with local skaters in developing a facility and to adopt ordinances that ban skating in places other than the skatepark. Possible Skatepark Features Half-pipe Structures This equipment is shaped like a U and typically ranges from two to ten feet high. A half-pipe purposely does not have a staircase to the platform area so unskilled skaters are deterred from using the structure. Bowl Structures Bowls are pilings driven into the ground with clay packed around to form hills and valleys that are covered with concrete or asphalt. They might also be stand-alone fiberglass flume type bowls. A bowl looks like a large empty swimming pool with rounded edges and moguls contained inside. Street Skating Structures Equipment such as rails, a "fun box", and the "pyramid", reflect obstacles actually found on the street and are often more interesting to skaters. These structures can rapidly deteriorate with use so it is important to inspect regularly and budget for ongoing maintenance. This material Is provided as general information and is not a substitute for legal advice. Consult your attorney for advice concerning specific situations. LEAGUE OF MINNESOTA CITIES t45 UNIVERSITY AVE. WEST PHONE: (651) 281-1200 FAX: (651) 281-1298 INSURANCE TRUST ST, PAUL, MN 55103.2044 TOLL FREE: (800) 925-1122 WEB: www.LMC.ORG -- - Skatepark Ownership Local governments have a number of options regarding the ownership of skateparks, including: . The city builds the skatepark and operates it as part of its parks and recreation department. . The city owns the skatepark and an association operates it. . The city owns the skatepark and an association leases the property and operates it. . A nonprofit association owns and operates the skatepark on private land. lMCIT Coverage for Skate parks Learn More LMCIT offers member cities liability coverage for skateboaTdJinline skating parks. After receiving and Read more about skateparks in: considering member input on skatepark policy, LMCIT LMClT Coveraae for revised the two-tiered approach for covering these facilities. Skateoarks 10- Tier .1 Skateparks - Loss Control Guidelines Tier I skateparks have: . Features 48 inches or less in height; ~ ""'l . Pyramids 6 feet or less in height; or Your Leal!ue Resource . Bowls 6 feet or less in depth. When planning a skatepark, No additional premium is charged for this type of skatepark please involve your city's LMClT Loss Control Field Consultant by LMCIT requires the following: calling 651-215-4079. If you have any questions about lMCIT . Skaters wear personal protective equipment such as a coverage for skate parks, please helmet, flexible wrist uar s or loves, elbow and contact your city's underwriter at ee pads, and proper shoes. 651-281-1200 or 800-925-1122. . Facility rules and safety guidelines are posted in a ~ A conspicuous location. . Periodic security inspections are conducted by city personnel (law enforcement, park and recreation supervisor, etc.) to ensure skatepark rules are being observed. . Any skatepark feature, including pyramids or bowls, that are 48 inches or higher has a safety guardrail on the back or comer to help prevent falls. The guardrail is designed so use as a skatepark feature is discouraged and no entrapment hazards exist. . Skaters are prohibited from bringing in their own ramps, handrails, or other structures that could be used to perform stunts. . There is documentation of a formal maintenance program for the skatepark. The frequency of maintenance inspections will depend upon the hours of operation, facility use and park features. . Maintenance/inspection documentation shows the structural integrity of each feature and the skatepark overall is inspected frequently. All skatepark features are in fixed positions (not portable). . An accident report is completed by a city employee upon report of any accident or injury occurring at the facility. . Competitions are restricted to only those sponsoring organizations able to provide separate insurance coverage and a contract holding the city harmless and indemnified. 2 - -- .---.- - ..-- -- -.-.- Tier 2 Skateparks - Loss Control Guidelines Tier 2 skateparks have: . Features greater than48 inches in height; . Pyramids greater than 6 feet in height; or . Bowls greater than 6 feet in depth. Additional premium in the range of$2,500 to $7,500 is charged and is based on the size, type and number of features. LMCIT requires aU the Tier 1 recommendations as weU as the folJowing: . Fencing and/or other appropriate security measures are in place to control access to the park when it is not in operation. . Adequate, on-site supervision of the park is present during all park operating hours. . "Waivers of liability" are signed by park users if they are age 18 or older. For park users under age 18, waivers are signed by the user's parent or legal guardian. . An accident report is completed by a city employee assigned to the skatepark following any accident or injury occurring at the facility. Skate park Development Below are five important items to consider: Environmental Controls Proper assembly and installation oframps and other equipment are crucial for structural integrity and overall safety. A great deal of information about ramp and park design is available online. In addition, there are both national and state skate board associations that are potential information resources for a city interested in developing a skatepark. It is important that installation of equipment be done in accordance with the manufacturer's instructions and be carefully inspected before its first use. The manufacturer's assembly and instaIJation instructions and related materials should be kept in a permanent file. Supervision Adequate staffing - a sufficient number of well trained employees - is a must for the safe operation of a Tier 2 skatepark. At least one employee with sufficient knowledge of skateboarding and inline skating to enable himJher to review and determine the skill level of park users should be present during all hours the park is open. Because injuries at skateparks can be severe, there should be a written emergency plan and staff members should receive training on that plan as well as on general park safety rules and facility operations. In addition to having employees trained in CPR and first aid, the following is to be readily available: . A telephone or radio communications to emergency services; . A complete medical first-aid kit on premises; . Ice packs and sanitary towels; and . Enforcement of skaters wearing personal protective gear. 3 - - - - -- -- -- - -- Facility Rules and Sign age Proper signage and rules posted in a visible area can reduce the risk of injury to participants and spectators. Signage must be easy to read and should be accompanied by visual symbols, and wherever necessary, translated into the language ofthe community. Information on skatepark signage should include, but need not be limited to: . Operating hOUTS and admission. . Possible age limits and skill level requirements. . Behavior or conduct expectations. . Requirement that skaters use personal protective and safety equipment. . Degree of difficulty on various skate runs. . The city's right to revoke skating privileges of skaters who do not follow the rules. Maintenance and Safety Inspections Injuries to skaters are more likely to be caused from inadequate structure and park maintenance than from skating activities. To help prevent such injuries cities must conduct regular safety inspections, follow repair programs, and train staffto identify hazards at the park. The more advanced the skatepark, the more frequent safety inspections should be. Personal Protective Gear Skaters should be required to wear safety equipment at all times. Most of the protective gear currently on the market is not subject to performance or safety standards, so careful selection is necessary. It is important that the equipment fits properly and does not interfere with the skater's movement, vision or hearing. Such equipment typically includes, but is not limited to: a helmet, knee and elbow pads, flexible wrist guards, and proper shoes. LMCIT Loss Control 08/1 0 4 - -- - - - -- -- ---- - -- --- - Coverage Checklist The following is a checklist of requirements needed to receive and maintain LMCIT coverage. This section of the list applies to BOTH Tier 1 and Tier 2 facilities: o Skaters are required to wear personal protective equipment such as a helmet, wrist guards, elbow and knee pads, and proper shoes. This requirement is posted on a sign (Tier 1) or both posted and enforced by city staff (Tier 2). o Facility rules and safety guidelines are posted in a conspicuous location. o Periodic security inspections are conducted by city personnel (law enforcement, park and recreation supervisor, etc.) to ensure skatepark rules are being observed. o Any skatepark feature, including bowls or pyramids, that are 48 inches or higher has a safety guardrail on the back or corner to help prevent falls. The guardrail is designed so use as a skatepark feature is discouraged and no entrapment hazards exist. o Skaters are not allowed to bring in their own ramps, handrails, or other structures that could be used to perform stunts. o There is documentation of a formal maintenance program for the skatepark. o Tier I - The facility is inspected frequently to identify potential hazards. o Tier 2 - The facility is inspected each day of operation to identify potential hazards. o Maintenance/inspection documentation shows that the structural integrity of each feature and the skatepark overall are inspected frequently. All skatepark features are in fixed positions (not portable). o An accident report is completed: o Tier 1 - by a city employee upon report of any accident or injury occurring at the facility. o Tier 2 - by a city employee assigned to the skatepark following any accident or injury occurring at the facility. o Competitions are restricted to only those sponsoring organizations able to provide separate insurance coverage and a contract holding the city harmless and indemnified. 5 -- -- This section of the list applies only to Tier 2 facilities: a The skating area is completely enclosed by a fence. The fence provides adequate protection for spectators from flying boards, debris and/or falling skaters. a The facility is adequately lit for the hours of operation. D The designated skating area(s) must be secured by a lock when the facility is closed. a Trained supervisors are present at the facility during all hours of operation. o Each skater (and their parents or guardian if under 18 years of age) signs a waiver of liability before he/she is permitted to use the facility. a The facility has the following readily available and city employees assigned to the skatepark are trained to use: D A telephone or radio to access emergency services o A complete medical first-aid kit o Ice packs and sanitary towels 6 --- ----------- 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755.5100 FAX (763) 755.8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Enginee~ FROM: Todd Haas, Park Coordinator SUBJECT: 6. Consider Renaming of Grow Oak View Park DATE: May 5, 2011 INTRODUCTION The Park and Recreation Commission is requested to consider the renaming of Grow Oak View Park. DISCUSSION As mentioned at the last Commission, there was interest by the members to consider renaming Grow Oak View Park to Martin Meadows Park since the open space property to the east has been named Martin Meadows. Grow Oak View Park was dedicated as park as part of the Grow Oak View Estates plat. For those Commission members that are not familiar with the area, the property is a very scenic with lots of difference in elevation. The Commission did mentioned at the last meeting that at this point nothing major was planned for improvements except for items such as benches, signage, picnic tables, possibly a board walk and a fishing pier. Attached is an aerial photo of the area which includes the open space property. ACTION REOUIRED The Park & Recreation Commission is requested to consider the renaming of Grow Oak View Park. Respectfully submitted, ~L-- Todd J. Haas Attachments: Aerial photo - - - ~ , l:i! I m~ " m . :> ... ~ ~ ;,~ ~l ~ OJ I ~ ! ! 0 J Ii) '1j ~ i "4 i Il~.f 1. Ii W .! 1 i '" 111 OJ ~ ~ j ~ ~~ ~It ! ~I ~ ! t i ~ nilt -t--:l If it; Inn f! I ~ Smd d 1. ~ II .. . ! .0 .. () 0 J <I 1 di IIi !~ ~= ~;; i d .c-:> I j, ~t. '~ ~i.::t I If l' f ~ ,.,1 Ii j l' .~ '11 ! 1 ~ ~ "~ ,ii' J: Ii~':' . I j .c-:> I I II -t--:l -t--:l il'Hili' )1 ~ I III - Z - ~ .c-:> .~ !ifqP p ~ PIP H \ -. l.:l ~ sl 8 i j! fit, :!f IH! :f d ; 1 . ~ t Ii i :lli :1ii !f n i Aii i i i ! ~ .. or! od ,.:.. 0 ---- ---- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US TO: Park & Recreation Commission cc: David D. Berkowitz, Director of Public Works/City Engineer~ FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 7. Discuss 2012-2016 Parks Capital Improvement Plan DATE: May 5, 2011 INTRODUCTION The Park and Recreation Commission is requested to discuss the 2012-2016 Parks Capital Improvement Plan (CIP). DISCUSSION It is that time of the year to begin discussing the 2012-2016 Parks CIP. The ClP development calendar is attached for your review. The target date for draft CIP is June 3rd. Also attached is a projected fund balance sheet that was prepared recently by the Finance Department for your use. The Commission should pay attention to the status of 20 11 end of the year balance which is estimated at this time to be around $138,805. The Commission should discuss if there is a project that you may want to consider a project for 2012 or hold off for a larger project could be done in 2013. Attached are the parks from the 2011-2015 CIP that the Commission has been interested in irrigating. Note: At the bottom of the projected fund balance sheet, there are 3 projects that are listed that have been in the CIP in the past but were removed due to other projects that have come up (such as Hawk Ridge Park). The Commission may want to reconsider these as potential CIP projects. There are some parks that still need access to meet ADA requirements such as Pleasant Oaks and Rose Parks. There are a number of parks that do not have security lights. At this point there is only 1 park (Hills of Bunker Lake West Park) in the past couple years that has been discussed by the Park Commission for a security light. Also keep in mind the Public Works Parks Department has expressed concern in the past that some of the parks need to be updated with a paved surface parking lot. These parks include Prairie Knoll Park and Sunshine Park west parking lot expansion that was constructed couple years ago with gravel. _._n____._.__. __ BUDGET IMP ACT Depending on what the Commission would like to recommend for projects, the Finance Department has indicated to the Public Works Department that the Ending Funding Balance should for each of the 5 years have a minimum positive balance of $50,000.00 or more. ACTION REOUIRED The Park and Recreation Commission is requested to discuss the 2012-2016 Parks Capital Improvement Plan. Respectfully submitted, ~~ Todd J. Haas ./ v' Attachments: 2012-2016 CIP Development Calendar, Park Improvement Fund Projected Fund Balance Sheet, Possible park irrigation projects ./ 0) 0) ~ ~ .~ '" ~ '" .~ '" ~ -g "" ~ "" ~ '" 0) 0) 0) 0 ::I: ::I: ::I: 0 ::I: u 'S 'S ... u ~ "' ] OJ) i:::: ] ~ I '" ~ i:::: I '" ~ OJ) ] ~ ] ~ .S .:s -g .:s -g ~ .S ~ ... 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'" .. o a ~ 0 0 0 0 .. 0 0 ~.5tl N "'~ "l 0 0 "' '" ... .. 0>0> - ;;; - ..; ..; .; a; ..; 0 00 u~* 0 '" - - ... ~ ~ .;; 0 <:> <:> N N N N - --- --- ---- Capital Plan 2011 thru 2015 City of Andover, MN Project # 13-45001-01 Project Name Irrigation Improvements Type Improvement Department Park & Rec - Projects Useful Life 20 Years Coutact AsstPublic Works Director Category Park Improvements Priority 2 - Medium Description I The Park Commission would like to begin making irrigation improvements to one of the existing parks within the city. The parks they are considering is one of the following: Oak Bluff, Andover Lions, Wild Iris, Hills of Bunker Lake West, Fox Meadows, and Timber Trails. . Justification I By providing irrigation to the parks will allow the grass to grow better and provide a better playing surface area to play on. Expenditures 2011 2012 2013 2014 2015 Total Improvement 100,000 100,000 200,000 Total 100,000 100,000 200,000 Funding Sources 2011 2012 2013 2014 2015 Total Park Improvement Funds 100,000 100,000 200,000 T ota! 100,000 100.000 200.000 Budget Impact/Other I Yearly maintenance wili be required in addition to the cost of utilities (water, electricty, etc.) 44 - - -- - - ---------- - -- - - --- - - 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer 'i)i>.:& FROM: Todd J. Haas, Asst. Public Works Director ~ SUBJECT: .B,..Review Outstanding Items DATE: May 5, 2011 Issues list as of 5/3111 COMPLETED PROJECTS- . ON-GOING PROJECTS- . Develon Site Plans for all existing parks which indicates the facilities available. (On-Going), . Undate of Park Dedication Imnrovement Fund Ouarterlv Report - Next quarterly report is due in July. . Un date of Ouarterlv Sheriff's Denartment Renort on Park Patrol & Vandalism - Next quarterly report is due in July, . Hawkridl!e Park - Nothing new to report. A majority of the grading has been completed and the fields have been seeded. The paved trail is proposed to be completed around the perimeter ofthe park during the upcoming 2011 construction season (most likely in August or September). . City Hall Camnus Hockev Outdoor Hockev Rink - The building still has some exterior work that needs to be completed that will be done yet this spring once the weather is good. Building Department is responsible for overseeing the completion of the building. Staff will be restoring washouts on the site. Staff has contacted the hockey association about cleaning litter around the rinks and building. . Sonhie's Park - Nothing new to report. The playground equipment has been installed along with the bituminous surface for the basketball court. The shelter posts are in and the completion ofthe shelter will be worked over the next few weeks. The rest of the items (restoration, sidewalk, etc.) will be completed as soon as road restrictions are off. ON-HOLD PROJECTS- . Hartfiel's Park- The project is on hold until the property owner considers their option, but the city at this time does not have the funds to buy the property. . Hills of Bunker Lake West Park - Item is on the agenda. TASKFORCE UPDATES- . Skateboard Task Force (Van VarkIKowalewski) - The Task Force met on April 26 to discuss a few items. Item is on the agenda. H:\Engineering\ParksIPark & Rec Packet Informationlltems\2011\050511\item 8.doc - ---------- --- - -- OTHER ITEMS OF INTEREST - . Hidden Creek North Park and Rose Park - Nothing new to report, The City Council has approved the installation of wireless internet service tower at both locations. Installation of the wireless internet services (Clear Wireless) has been completed at Rose Park on the water tower. Note: Staff has been recently notified that the tower at Hidden Creek North Park and Water Tower #2 are on hold until further notice, Clear Wireless is focusing their efforts trying to complete service towers that are under construction in other communities to get the system operational. . Shadowbrook East Park and Andover Station North - Nothing new to report. Clear Wireless has received approval from the City Council for the installation of the wireless internet service at Shadowbrook East Park. Clear Wireless has also received approval for the installation of the wireless internet service at Andover Station North facility, Again both of these locations on hold until further notice. . Prairie Knoll Park - Nothing new to report. The City Council has approved the location of the cell tower which will be located on the east side of the park near Prairie Road and just north of the southeast field, Construction is still pending. . Community Garden Plots -All garden plots have been sold out for the upcoming season for 20 II. . DOl! Park - Staff did receive an e-mail from the Frisby's who are residents of Andover that are coordinating the dog park project. They were interested in knowing if any donations have been made to the City. To date, only one $100 donation has been received by the City recently. Information about the dog park can be found at (http://andoverdo~ark.comD . 2011 Events in City Parks or Facilities - At this point, the following activities are being checked into by the following Commissioners: . Geocaching - Melberg and Ramnathl Article has been requested to be in the July/August newsletter . Skate Park Competitions - Van V ark:! / Article has been requested to be in the July/August newsletter . Building of Bird Houses - Kowalewski/Working with the 4-H Club to build these . Organized Trail Bike Ride - LindahlINeed confirmation from Commissioner Lindahl on the date so it can be placed in the September/October Newsletter . Walking/Running Route - ButlerINeed proposed route to be submitted to be included on City website or newsletter Note: If you have any items that you would like to add to the list, let me know at the meeting. H:IEngineeringIParkslPark & Ree Paekellnformalion\ltems\20111050511litem 8.doe - -- ----- - -- - -- 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755.8923 . WWW.CI.ANDOVER.MN.US TO: Park and Recreation Commission CC: David D. Berkowitz, City Engineer/Director of Public Works '))I:b FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: AI. Discuss Park Comprehensive Plan and Park CIPlPlayground Equipment Replacements, Cont. DATE: April 21, 2011 INTRODUCTION The Park and Recreation Commission is requested to continue to discussing the Park Comprehensive Plan and the Park CIP for playground equipment replacement. DISCUSSION At the last meeting, the Commission reviewed parks 1 thru19 parks. Please bring your Park and Recreation Commission Information Packet. The information that the Commission will be continue reviewing is in Tab F (2006 Existing and Future Park Facilities Chart) starting with Park 20 (Kelsey Round Lake Park). The Commission will also need to discuss the philosophy in reviewing the replacement of playground equipment and renovations for rural and urban parks. Chairman Butler provided a draft of his thoughts at the last meeting. Please review draft and bring your comments to the meeting so the Commission can discuss them. Kevin Starr, Public Works Parks Maintenance Supervisor, will also be at the meeting to participate in the discussion. ACTION REOUIRED The Park and Recreation Commission is requested to continue discussing Park Comprehensive Plan and the Park CIP for playground equipment replacement. Respectfully submitted, t::f(~ C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755.8923 . WWW.CI.ANDOVER.MN.US To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer From: Todd J. Haas, Assistant Public Works Director Subject: Add-on. Consider Application for Schedule Use of Recreational Facilitiesrr .C. Dodgers Date: May 5, 2011 INTRODUCTION This item is in regard to considering an application for scheduled use of recreational facilities from the T. C. Dodgers (men's team). DISCUSSION Attached is the application from T.C. Dodgers. The T.C. Dodgers team did use the fields last year. They will be required to pay required fee and submit the certificate of insurance prior to use of the field. T.C. Dodgers have been in touch with the Andover Baseball Association (ABA) to make sure there would be no conflicts with tournaments, practices and regular games. ACTION REQUESTED The Park and Recreation Commission is requested to approve the application as requested by T.C. Dodgers subject to receipt of certificate of insurance and fees. ReSpectful~ T~~S Attachment: Application Cc: Frank Markie, T.C. Dodgers (copy sent bye-mail) - ----- .- 2D" S~t( I ~~".Rt" ..(~4 ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities T C. f)~er-> Association President Fra." t /Ylo.r !:t t'. Phone (Home) {p 5"l "n 1- g-('7 '5 Print Name Phone (Work) I' 'i 7 Phone (Mobile) If Association President 1;2 1'/ (E-mail) rt...,. k i v$21 @ :J Mc..; I. c 0;/'1 Si ature ( quired) Date Address <>977 IJc&vO()d 4vc City <;/. ore v/e eJ State -1".A/ Zip 5"5/.:<'<tJ APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE - FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. ?JAI€ -f-e.c..M $ C) f ~I-:"'"'o X. 1:( Number of participants expected in program this year ~ Number of participants expected from Andover this year () J1 e or +(.,.)0 Number of participants in program last year So...JNl e Number of participants from Andover last year Sc...M ~ Age brackets for participation :2 r te010 o.r.d 0 !de,.... 1 -- -- Number of game fields/rinks needed per week this year 0 n e... Indicate season start and end dates 5: /:z.< bOil -I-Aru. Y/...< [?/;?oll , Time slot desired (list 2 choices) 1. ~ -/0 ,j'. 'J' () ,oft? OJ'! <;'H~Y~ 2. , list specific fields/rinks being requested (refer to attached listing) 1. A'~j"7e-j,bn ~!<k..// 0..-/ ,4...d,ver Sre-.I/'o,v/o,/ ~ e:.1/H~ds 2. Number of practice fields/rinks needed per week this year ()11( Time slot desired (list 2 choices) 1, t ,om h> 3'/.J,/"J1 hi'? ;J~~{d~r 2, J:j,.., ;0 Sj,,.., 0/1 TJ,vrfcLv / , , list specific fields/rinks being requested (refer to attached listing) 1. /(~5 r/ /....flbY\ &.5e6e;..11....-/ 4rc!ove,.. Sfo..f,~" /f/ d41/t;c Us 2. Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 112000 Revised 8/20109 Revised 4120111 fielduse.doc 2 Todd Haas Subject: FW: Field application for TCDodgers From: TABITHA MARKE [mailto:markietab@live.com] Sent: Friday, April 29, 201111:41 AM To: Todd Haas Subject: RE: Field application for TCDodgers Hi Todd, The dates for our games will be 5/22, 6/5, 6/26, 7/10, 7/24 and8/28. Jason Saulsbury has one practice scheduled for 5/15 as well. I'm still waiting for Jason to get back to me on availability during the week for practice once the season begins. Thank you, Frank Markie 1