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HomeMy WebLinkAboutCC - May 17, 20111685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular City Council Meeting — Tuesday, May 17, 2011 Call to Order — 7:00 p.m. Pledge of Allegiance Special Presentation - Met Council Member Update Mr. Ed Reynoso Resident Forum Agenda Approval 1. Approval of Minutes (4/26/11 Workshop; May 3, 2011 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Refuse/Recycler Hauler Licenses — Administration 4. Accept Feasibility Report/Order Public Hearing/ 11- 24Butternut St. NW, 173rd Ave. NW & Flintwood St. NW — Engineering 5. Accept Feasibility Report/Order Public Hearing/ 11- 2a/Flintwood St. NW —Engineering 6. Award Bid/10 -30 /Crosstown Drive NW Reconstruction —Engineering Discussion Items 7. Anoka County Sheriff's Office Monthly Report — Sheriff 8. Public Hearing/Vacation of Easement/Lot 1, Block 7 Woodland Estates — Planning 9. Approve Skate Park Rules /08 -8 /Sunshine Park Skateboard Facility - Engineering 10. Approve Renaming of Grow Oak View Park - Engineering 11. Discuss /Approve Appointment to Connect Anoka County Governance Group -Administration Staff Items 12. Schedule June EDA Meeting - Administration 13. Administrator's Report -Administration Mayor /Council Input Adjournment `r1L V` 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Special Presentation — Met Council Member Mr. Ed Reynoso DATE: March 1, 2011 Met Council Member Mr. Ed Reynoso, will be present at the meeting to introduce himself to the City Council, provide a presentation and to learn more about the Andover community. Copied into this memo below is a brief bio of Mr. Reynoso. Edward Reynoso Metropolitan Council Member, District 9 Edward Reynoso was appointed to the Metropolitan Council by Gov. Mark Dayton in March 2011. Reynoso represents District 9, which includes the Anoka County cities of Andover, Anoka, Bethel, Coon Rapids, East Bethel, Ham Lake, Nowthen, Oak Grove, Ramsey, and St. Francis, and the town of Linwood. Reynoso brings 20 years of experience representing transportation industry members of the Teamsters Union. Specifically, he has served as the political director and special projects coordinator for the Teamsters Joint Council 32 in Minneapolis since 2009. Previously, he worked as a political representative for the International Brotherhood of Teamsters Local 63 in Rialto, Cal., from 1991 -99, and as national political field representative for the International Brotherhood of Teamsters in Washington, D.C. from 1999 -2009. As a Council member, Reynoso serves on the Environment and Transportation committees "One of the top issues facing the region is transportation," Reynoso said. "Growth in affordable transportation, be it LRT or bus transit, is extremely important." He also noted that more of a focus on economic development will help ensure a healthy and vibrant region. Reynoso serves on several community and government organizational boards, including the Governor's Workforce Development Council, the Workers Compensation Advisory Council, the Minnesota HealthCare Task Force and Governor's Job Skills Partnership. Reynoso lives in Ham Lake with his wife, Marla. They have two sons, Adam and Adrian, and two daughters, Kristy and Jessica. To contact Reynoso, you may call 612- 331 -3456, or e-mail edward.reynoso @metc.state.mn.us �. .�` �� /�� �: � ��� � � �ƒ. �,.. 7 , ��� .� � � � \? ����\ \���/ r � (�� � � w2�� � � ?C I T Y 0 F 0 CND661YA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administr, FROM: Michelle Hartner, Deputy City SUBJECT: Approval of Minutes DATE: May 17, 2011 INTRODUCTION The following minutes were provided by TimeSaver for City Council approval: April 26, 2011 Workshop May 3, 2011 Regular DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 ANDOVER CITY COUNCIL WORKSHOP MEETING —APRIL 26, 2011 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Mike Gamache, April 26, 2011, 6:06 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude Councilmember absent: None Also present: City Administrator, Jim Dickinson City Planner, Courtney Bednarz Planning & Zoning Commission Members JOINT MEETING WITH PLANNING AND ZONING COMMISSION Planning & Zoning Chairman, Daninger presented an overview and update on the Planning & Zoning Commission. He asked what the Council wanted to see from the Planning & Zoning Commission. Councilmember Jacobson recommended the Planning & Zoning Commission look at the issue independently rather than looking at the Council minutes and trying to do what the Council might or might not want. Councilmember Knight stated he liked the fact that it was wide open opinions coming from the Planning & Zoning Commission. Councilmember Trude stated she wanted to have a mixed group of people who represent different views of the community. Chairman Daninger stated right now the Commission is meeting once a month, down from twice a month and some recent meetings have been cancelled. Councilmember Bukkila stated she believed everyone is best served when the Planning & Zoning Commission takes the issues to heart and are honest with their opinions. Councilmember Knight stated he saw the role of the Planning & Zoning Commission as a filter. Councilmember Trude stated depending on what happened with the variance language, the Planning & Zoning Commission has the opportunity to give more input on the variances. Councilmember Trude stated she recommended the Planning & Zoning Commission review the City's Vision Statement. Andover City Council Workshop Meeting Minutes April 26, 2011 Page 2 1 Councilmember Jacobson stated the job of the Planning & Zoning Commission is to plan and just 2 not deal with zoning issues. He recommended the Planning & Zoning Commission get more 3 involved in the planning. 4 5 Commissioner Kirchoff stated the Commission could discuss plans, but right now with the economy 6 there is not much planning going on. 7 8 Councilmember Jacobson stated the Planning & Zoning Commission could look at future areas 9 where commercial development could occur in the City. 10 11 Councilmember Knight recommended the Planning & Zoning Commission look at the 2011 -2012 12 Council Goal Discussion document. 13 14 Mr. Dickinson stated it might be a good idea for the Planning & Zoning Commission to look at some 15 of the issues the EDA looks at. 16 17 Chairman Daninger stated he believed the Commission's role in the past has been reactive and not 18 proactive. He liked the suggestion that the Planning & Zoning Commission be proactive and discuss 19 issues at the end of their regular meeting. He stated he believed what impeded the Commission was 20 themselves. He stated it helped the Commission to get the Council's opinions. He recommended 21 more open ended questions from the Council. 22 23 Councilmember Jacobson stated he would like the Planning & Zoning Commission to not only look 24 at the ordinance in black and white, but to look at the proposal as a whole and if it would work with 25 the surrounding area. He recommended the Commission look at the bigger picture. 26 27 Chairman Daninger asked if the Commission voted a certain way, but said "let the minutes reflect" 28 would that be helpful to the Council. The Council affirmed this was helpful. 29 30 Chairman Daninger asked if the Commissioners are comfortable with him asking each 31 Commissioner what their opinion is on an issue. The Commissioners agreed that most of the time 32 they did not mind giving their opinion. Commissioner Holthus indicated that at times she is not 33 ready to give an opinion without more information. 34 35 Councilmember Bukkila stated it was helpful if a Commissioner was indecisive, to say they were 36 indecisive. 37 38 The Planning & Zoning Commission thought it would be helpful to have joint meetings with the 39 other City Commissions. 40 41 The Council recessed at 7:00 p.m. 42 The Council reconvened at 7:05 p.m. 43 44 2011— 2012 COUNCIL GOAL DISCUSSION 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Andover City Council Workshop Meeting Minutes April 26, 2011 Page 3 Mr. Dickinson asked the Council to review the 2011 -2012 Council Goals and determine what they would like to adopt at the May 3, 2011 Council meeting. He reviewed each submitted goal. Councilmember Trude stated with respect to goal number 1 related to reviewing TIF Districts under fiscal goals, she believed it is the same goal as number 7 under commercial/residential development/ redevelopment goals section, only one is needed. The Council agreed goal numbers 2, 3, 4, and 5 under fiscal goals should be identified as values not goals. Councilmember Bukkila recommended under goal 6 fiscal goals, the Council is given an presentation in the future on how salaries are determined and the employee review process. Councilmember Jacobson stated it was the Council's duty to direct staff and for the staff to implement the policies. He stated the Council needed to be at the planning level and not at the implementation level. He believed the Council gets too involved in the implementation. Under commercial /residential development/redevelopment goals reword goals 1, 2, 3, 6, and 7. Remove goal 5 as it had already been completed. Under goal 4, Mr. Dickinson stated he would provide further information to the EDA regarding these types of business loan programs. Under goal 11, it was determined to not be a goal, but rather a task. Council recommended condensing some of the goals. Under collaboration goals Councilmember Jacobson asked if the City could contract out certain services such as mowing of parks to save money. Mr. Dickinson responded he would send out RFP's for such services so the City could review and determine if this is cost - effective. Councilmember Jacobson stated the Council had thought about at one time single sourcing for garbage in the City. He asked if that concept should be looked at again to see if the service could be provided at a cost savings. Mr. Dickinson stated he would put this in under collaboration and indicated the last time this was brought up the haulers were very vocal. Under service delivery goals Councilmember Bukkila asked staff to look at what the City of Ramsey did in order to eliminate liability for the residents to mow the parks. Mr. Dickinson responded he would look into this, but he cautioned that there would be risk exposure. Council stated they wanted any changes to the parks be brought forward to the Park and Recreation Commission for their input, before final decisions are made by the Council. Councilmember Jacobson asked staff to look at what could be delivered to the Council as an electronic copy, instead of paper. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Andover City Council Workshop Meeting Minutes April 26, 2011 Page 4 Council discussed goal 5 under service delivery goals related to an administrative fine process and decided to have staff bring this goal to a future workshop. Councilmember Trude recommended goal 1 under Livability/Image goals be reworded. Under livability /image goals Councilmember Jacobson requested right -of -ways /center median be looked at again with the County for landscaping. Mr. Dickinson responded he would talk to the County again. Councilmember Jacobson requested staff look at the possibility of shared fire truck services with other cities. Councilmember Bukkila stated she is not interested in goal number 5 related to joining livable communities under livability /image goals. Councilmember Jacobson suggested the Council discuss the Livable Communities Act at a future workshop meeting. Councilmember Bukkila stated she is not interested in expanding Metro Transit in the City as she believed it would be too expensive for the City. 2011 B UDGETIMPLEMENTA TIONPROGRESS & MARCH 20117NVESTMENTREPORT Mr. Dickinson presented the 2011 budget progress and the March 2011 Investment Report. 2012 — 2016 CIP DEVELOPMENT DISCUSSION Mr. Dickinson presented the 2012 -2016 Capital Improvement Plan. Councilmember Jacobson requested staff to research how many times the ladder truck was used during a year. 2012 BUDGET DEVELOPMENT DISCUSSION Mr. Dickinson presented the 2012 budget development calendar. He asked for the Council's input. Council discussed staffing and the possible replacement of the retired Community Development Director. Councilmember Trude expressed concern that the City had lost many of its managers who had not been replaced and there is too much workload on Mr. Dickinson. Mr. Dickinson noted the auditors have had concerns regarding separation of duties, but we have controls in place to compensate for limited staff. Mr. Dickinson stated Standards & Poors had indicated this is a concern because of a Andover City Council Workshop Meeting Minutes April 26, 2011 Page S 1 lack of succession planning. He indicated staff was evaluating what were the best options and would 2 be bringing this back to Council with ideas in the near future. 3 4 Councilmember Trude stated she did not want to wait six months to find a replacement for the 5 Community Development Director position. 6 7 Mayor Gamache stated he trusted staff's decisions regarding the timing of hiring a Community 8 Development Director replacement. Mr. Dickinson stated he wanted to test current staff's skills to 9 see what the direction should be. 11 Mr. Dickinson stated he would like to take the Crime Watch Program's coordinator position to 100 12 percent City of Andover. 13 14 Councilmember Bukkila asked if staff is looking into the investigator costs to ensure the City was 15 receiving its fair share. Mr. Dickinson stated the way resources were allocated was that the City 16 received a certain portion of the County wide personnel and had the opportunity to have back fill if 17 necessary. He indicated he would check to see if he could obtain some basic statistics regarding this 18 issue. 19 20 Councilmember Trude recommended League of Minnesota Cities be moved to risk management as 21 this is the City's insurance and not really a contribution or membership. 22 23 Councilmember Trude believed there are some missing links in the trails that should be finished. 24 Mr. Dickinson stated staff would look at this and see if some funding could be allocated from the 25 road and bridge levy. 26 27 OTHER TOPICS 28 29 Mr. Dickinson updated the Council on the Coon Creek Watershed Board replacements. 30 31 Mr. Dickinson reminded the Council that there is a joint meeting with the City of Ramsey on 32 Monday, May 2nd at 6:30 p.m. at Ramsey City Hall. He stated he would send a reminder email to 33 the Council. 34 35 Mr. Dickinson updated the Council on possible areas to acquire property as part of the tax 36 increment plan modification process. He indicated this would be looked at in detail by the EDA. 37 38 ADJOURNMENT 39 Motion by Trude, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting 40 adjourned at 9:15 p.m. 41 42 Respectfully submitted, 43 44 Kathleen Altman, Recording Secretary Andover City Council Workshop Meeting Minutes April 26, 2011 Page 6 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 REGULAR ANDOVER CITY COUNCIL MEETING — MAY 3, 2011 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, May 3, 2011, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila (arrived at 7:15 p.m.), Don Jacobson, Mike Knight, Julie Trude Councilmember absent: None Also present: City Administrator, Jim Dickinson Others PLEDGE OFALLEGL4NCE PROCLAMATION —ARBOR DAY Mayor Gamache read the City of Andover Proclamation that the month of May in Minnesota is Arbor Month. RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Motion by Jacobson, Seconded by Knight, to approve the Agenda as presented. Motion carried unanimously. APPROVAL OFMINUTES March 29, 2011, Workshop: Councilmember Trude noted on page 3 line 45 the word "oak" should replace "old ". She noted on page 8 line 40 corrected to read "she thinks the Council can't restrict private property rights to meet government's interest except in a reasonable ... " and replacing in line 42 the word "our" with "government's ". Motion by Jacobson, Seconded by Knight, to approve the minutes as amended. Motion carried Regular Andover City Council Meeting Minutes —May 3, 2011 Page 2 1 unanimously. 2 3 4 April 11, 2011, Board of Review: 5 6 Councilmember Jacobson referred to page 3 line 8 to replace the word "to" with "and ". 7 Councilmember Trude requested the wording in the motion be changed to read "... to deny the 8 devaluation request after ..." Councilmember Trude requested on page 2 lines 11 and 12 be 9 removed. 10 11 Motion by Jacobson, Seconded by Trude, to approve the minutes as amended. Motion carried 12 unanimously. 13 14 April 19, 2011, Regular: 15 16 Councilmember Jacobson referred to page 11, lines 10 and 11 adding the words "The Council 17 concurred ". He also requested in line 23 the wording be changed to "... as amended, per 18 discussion, and approve ..." 19 20 Councilmember Trude referred to page 6, line 28 changing wording from Councilmember Trude, 21 to Councilmember Bukkila. 22 23 Councilmember Trude referred to page 8, line 15 and noted in the motion the nays were ( Bukkila 24 and Gamache). 25 26 Councilmember Trude referred to page 12, line 16, changing the wording to "She is pleased the 27 cable will now be installed at no cost to the City for the capital expenditure ". 28 29 Councilmember Trude referred to page 13, line 2 changing the word "south" to the northwest 30 entrance. 31 32 Motion by Trude, Seconded by Jacobson, to approve the minutes as amended. Motion carried 33 unanimously. 34 35 34 CONSENT ITEMS 37 38 Item 2 Approve Payment of Claims 39 Item 3 Approve Resolution and Letter of Support/Transportation Enhancement 40 Funding/11-17/Bunker Lake Blvd. Regional Trail Connection (See Resolution 41 R035 -11) 42 Item 4 Order Improvement/Order Plans & Specs /11 -11 /Andover Station North Ball Field 43 Parking Lot Expansion (See Resolution R036 -11) 44 Item 5 Accept Petition/Order Amended Assessment Roll /Adopt Amended Assessment 45 Roll /11- 26/13562 Crooked Lake Blvd NW /WM (See Resolution R037 -11) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Regular Andover City Council Meeting Minutes — May 3, 2011 Page 3 Item 6 Approve Application for Exempt Permit/Ducks Unlimited Anoka Item 7 Accept Petition/Order Feasibility Report/11 -24 /Butternut St. NW, 173`d Ave NW & Flintwood St. NW (See Resolution R038 -11) Item 8 Order Feasibility Report/11- 2a/Flintwood St. NW (See Resolution R039 -11) Item 9 Approve Application for Exempt Permit/Andover Lions Club Item 10 Approve Concrete Quotes /11 -22 /Andover YMCA/Community Center Shelter Item 11 Approve Temporary 3.2% Malt Liquor License /Andover Lions /Fun Fest Motion by Jacobson, Seconded by Knight, approval of the Consent Agenda as presented. Motion carried unanimously. CONSIDER APPROVALIEXTENSION OF LIQUOR LICENSEBEEF O'BRADY'S Mr. Dickinson reviewed, Mr. Tony Zeece, of Beef O'Brady's, 15190 Bluebird Street, has submitted a request for an extension of their liquor license. Beef O'Brady's is planning to hold an outdoor event Saturday, June 25, 2011 and would like Council to approve an extension of their liquor license to include a portion of the parking lot in front of the patio area. Tom Roberts, Stonewood Properties, Inc. the owner of Clocktower Commons leasing to Beef O'Brady's has given approval for Beef O'Brady's to hold their outdoor event. The Sheriff s Office received no complaints during Beef O'Brady's 2010 event. A one night event has been approved for August 13, 2011. No other requests are expected from this organization for 2011. Council is requested to consider the extension of liquor license request submitted by Beef O'Brady's for June 25, 2011. Motion by Jacobson, Seconded by Knight, to approve the extension of liquor license request submitted by Beef O'Brady's for June 25, 2011. Motion carried unanimously. 2010 A UDIT PRESENTATION Mr. Dickinson reviewed the City is required to have an independent audit conducted annually. The 2010 Audit was conducted throughout the months of January, February, March and April. The Finance Staff was very involved in the audit process and enjoyed our excellent working relationship with HLB Tautges Redpath. Councilmember Bukkila arrived at 7:15 p.m. Ms. Peggy Moeller, CPA, an audit partner with the City's auditing firm, HLB Tautges Redpath, provided a presentation to the City Council related to the City of Andover Comprehensive Annual Financial Report (CAFR) as of December 31, 2010 and the corresponding Management Report. For 2010 financial statements the City received a "clean opinion". The City received the 2009 GFOA Certificate of Achievement for Excellence in the Government Finance Officer's Regular Andover City Council Meeting Minutes — May 3, 2011 Page 4 1 Association Financial Reporting Program. 2 3 Councilmember Jacobson asked for an explanation of a "clean opinion" and Ms. Moeller 4 responded it means no material errors were found. She reviewed the Report of Internal Control 5 and State Legal Compliance Report of which there were no findings. 6 7 She noted the City will be required to implement GASB Statement No. 54, Fund Balance 8 Reporting and Fund Type Definition for the year ending December 31, 2011. 9 10 Councilmember Trude asked about the new standards and if the Council needs to commit funds. 11 Mr. Dickinson stated as part of the budget planning Council will be requested to commit funds 12 for reserves and designations. Committed funds require Council to set up the commitment and 13 the Council would need to remove the commitment. Assigned funds have different rulings. Ms. 14 Moeller stated most Cities may not do this as they are not required to. Mr. Dickinson stated 15 some cities that may have excessive fund balances, would likely use this to commit funds. He 16 noted the City of Andover does not have excessive fund balances. 17 18 Motion by Jacobson, Seconded by Knight, to accept the 2010 Audit from HLB Tautges Redpath 19 and receive the City of Andover CAFR as of December 31, 2010, the corresponding 20 Management Report, report on internal controls, independent auditor's report, report on legal 21 compliance and a communication with those charged with governance. Motion carried 22 unanimously. 23 24 Councilmember Trude thanked Mr. Dickinson and City Staff for their work with the auditors. 25 Mr. Dickinson thanked the finance staff for their hard work. He noted if this were done with 26 outside services it would have significant cost. The financials are all done in- house. 27 Councilmember Trude stated Council is proud of City Management. Councilmember Knight 28 commended Mr. Dickinson on a good job. 29 30 31 SCHEDULE EDA MEETING 32 33 Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 34 p.m. before the May 17, 2011 City Council Meeting. 35 36 Motion by Trude, Seconded by Bukkila, to schedule an Economic Development Authority 37 Meeting at 6:00 p.m. before the May 17, 2011 City Council Meeting. Motion carried 38 unanimously. 39 40 41 SCHEDULE JUNE WORKSHOP 42 43 Council is requested to schedule a Council Workshop for the month of June on June 28th at 6:00 44 p.m. to review a number of miscellaneous business items. 45 Regular Andover City Council Meeting Minutes — May 3, 2011 Page 5 1 Motion by Jacobson, Seconded by Bukkila, to schedule a June Council workshop for June 28, 2 2011 at 6:00 p.m. Motion carried unanimously. 3 4 ADMINISTRATOR REPORT 5 6 City Staff updated the Council on the administration and city department activities, Legislative 7 topics, update on development/CIP projects and meeting reminders. A committee has been 8 formed to work on a new look for the City website. This work is being done in- house. The 9 company that hosts the City website will need to make some modifications. 10 11 Mr. Dickinson stated the Recycling Day was last weekend and turnout was good. 12 Councilmember Bukkila suggested Recycling Day be the week after the city -wide garage sale. 13 14 Mr. Dickinson stated Staff had some discussions with Andover Elementary. Councilmember 15 Bukkila asked if the school stated if anything would be done differently. Mr. Dickinson stated 16 they do not have availability of crossing guards and are not comfortable having 5th graders act as 17 crossing guards. The schools have some legal requirements they must adhere to. 18 Councilmember Bukkila stated she is perplexed with the inconsistencies among the schools 19 within the District. Mr. Dickinson stated he does not believe crossing guards will be utilized. 20 21 Mr. Dickinson stated there were five burglaries in the city and all five were due to garage doors 22 or service doors being left open. 23 24 MAYOR/COUNCIL INPUT 25 26 (RECYCLING GRANTS) — Mayor Gamache received a letter from Jim Kordiak about some 27 recycling grants being available and Mr. Dickinson stated they may apply for one. 28 29 (CLEAN WATER LEGACY FUNDS) — Councilmember Trude asked if State Funds are 30 available for Clean Water Legacy Funds. She asked if Staff will be attending the Embrace Open 31 Space funding meeting. Mr. Dickinson indicated a staff member will be attending. 32 33 (ANOKA COUNTY LAW ENFORCEMENT COMMITTEE MEETING) — Mayor Gamache 34 attended the Anoka County Law Enforcement Committee Meeting last week. They have 35 received approvals from every city in the County for the information system for the County. The 36 RFP was awarded to Deltaworks in California. Councilmember Trude stated it is unfortunate 37 they could not find a software company within Minnesota. There is a lot of software talent in 38 Minnesota and a lot of people looking for work. 39 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Regular Andover City Council Meeting Minutes — May 3, 2011 Page 6 (JOINT MEETING WITH THE CITY OF RAMSE19 - Mayor Gamache noted Council met with the Ramsey City Council, it was a good meeting and was a good opportunity to meet the Ramsey Council. Councilmember Bukkila noted it was a good way to open communication lines. Councilmember Trude stated it was beneficial to discuss roads that they have in common. Mr. Dickinson stated he will invite the Anoka City Council for a joint meeting. Councilmember Knight also suggests the Ham Lake City Council. (MET COUNCIL TRANSPORTATION SURVEY) - Councilmember Trude stated the Met Council has been calling residents doing a survey on transportation in the northern suburbs. (RUM RIVER WATERSHED DISTRICT) - Councilmember Trude stated for the Lower Rum River Watershed Management Organization she served on the Technical Advisory Committee and there were only three meetings and it is a very short term commitment. Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 8:00 p.m. Respectfully submitted, Debbie Wolfe, Recording Secretary Regular Andover City Council Meeting Minutes — May 3, 2011 Page 7 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — MAY 3, 2011 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 PROCLAMATION -ARBOR DAY ................................................................. ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL.........` .................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 2 Item 2 Approve Payment of Claims .......................................................... ............................... 2 Item 3 Approve Resolution and Letter of Support/Transportation Enhancement Funding/11- 17/Bunker Lake Blvd. Regional Trail Connection(See Resolution R035 -11) ................... 2 Item 4 Order Improvement /Order Plans & Specs /11 -11 /Andover Station North Ball Field Parking Lot Expansion(See Resolution R036- 11) ............................... ............................... 2 Item 5 Accept Petition/Order Amended Assessment Roll /Adopt Amended Assessment Roll /11- 26/13562 Crooked Lake Blvd NW /WM(See Resolution R037- 11) ...................... 2 Item 6 Approve Application for Exempt Permit/Ducks Unlimited Anoka ............................. 3 Item 7 Accept Petition/Order Feasibility Report/11 -24 /Butternut St. NW, 173`' Ave NW & Flintwood St. NW(See Resolution R038 -11) ...................................... ............................... 3 Item 8 Order Feasibility Report/I 1- 2a/Flintwood St. NW(See Resolution R039- 11) ............. 3 Item 9 Approve Application for Exempt Permit/Andover Lions Club ..... ............................... 3 Item 10 Approve Concrete Quotes /11 -22 /Andover YMCA/Community Center Shelter.......... 3 Item 11 Approve Temporary 3.2% Malt Liquor License /Andover Lions /Fun Fest .................. 3 CONSIDER APPROVAL/EXTENSION OF LIQUOR LICENSE /BEEF O'BRADY'S .............. 3 2010 AUDIT PRESENTATION ..................................................................... ............................... 3 STAFF ITEMS ....................... ............................... .........................Error! 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SCHEDULE EDA MEETING ........................................................................ ............................... 4 SCHEDULE JUNE WORKSHOP .................................................................. ............................... 4 ADMINISTRATOR REPORT ........................................................................ ............................... 5 MAYOR/COUNCIL INPUT ........................................................................... ............................... 5 (RECYCLING GRANTS) .............................................................................. ............................... 5 (CLEAN WATER LEGACY FUNDS) ........................................................... ............................... 5 (ANOKA COUNTY LAW ENFORCEMENT COMMITTEE MEETING) .. ............................... 5 (JOINT MEETING WITH THE CITY OF RAMSEY) .................................. ............................... 6 (MET COUNCIL TRANSPORTATION SURVEY) ...................................... ............................... 6 (RUM RIVER WATERSHED DISTRICT) .................................................... ............................... 6 9 C I T Y O F ND OVE A- 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Direc FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: May 17, 2011 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $156,522.75 on disbursement edit list #1- 3 from 05/04/11 — 05/11/11 have been issued and released. Claims totaling $193,952.74 on disbursement edit list #4 dated 05/17/11 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $350,475.49. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, Lee Brezinka Attachments: Edit Lists L,.J h ca _ F-� O Ct U � N U U U U i 0 a, 0 N � O b� �O b Y G p a. 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L`-,U P+QiU O o 000000 ili NNNNNNN N Ur°' C�C�NN NN .7'i C U x 0 0 0 0 0 0 0 0 cd 0 mOO N N N N N N N N F O1 C\ O�0 ��Q101 ,o�o���e�� ,od�� ,o� ^, ,Od00000000 000000 a. 0 0 N N C) O ' W -4 O 0 P. x x O U 1 U O U i-i W d 4 U Z V v a+ A r b a a a b 0 G A z V H f F U U 0 z b 0 A W U �n o .. m c� N U M G �O � N x O ° u U vNi 0 N ° �O �IJ fV M M � CO W D H Y � V � N W x c U oE" w °z � � U F H 0 m o� b � � O O WN a n a O N cq 0 a 0 0 a x U N U H 0 a 0 U 0 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administratc FROM: Michelle Hartner, Deputy City Cl SUBJECT: Approve Refuse/Recycler Hauler Licenses DATE: May 17, 2011 INTRODUCTION Refuse /recycle hauler licenses expire on May 31, 2011 DISCUSSION The following licensed haulers in the City have applied for renewal of their licenses. Ace Solid Waste Allied Waste Services LePage & Sons Loe's Oil Co. Inc. Randy's Environmental Services Walters Recycling Waste Management ACTION REQUIRED The City Council is requested to approve residential and commercial licenses for the haulers listed above, contingent upon payment of appropriate fees and their trucks passing inspections performed by our mechanics. The license period will be from June 1, 2011 through May 31, 2012. Respectfully submitted, Michelle Harmer Deputy City Clerk Attach: License Applications T 1685 CROSSTOWN BOULEVARD N.W. a ANDOVER, MINNESOTA 55304 a (763) 755 -5100 FAX (763) 755 -8923 a WWW.ANDOVERMN.GOV LICENSE APPLICATION REFUSE/RECYCLE HAULERS Business Name ACE, it� tit �Si� Vle 2. Address of Business: IT State Zip t.�w. 3. Business Phone Number E -mail Address ece R0 W , DqJ 4. Owner of the collection service: Namc `(Phase print) State Zip 15. Attach a description of each piece of equipment proposed to be used in the collection operation. 6. -,/ Attach a schedule of services to be made to the customer including, but not limited to, proposed days of collection in different areas of the city. 7. J Attach a schedule of varying rates based on the volume of weight of the refuse collected indicating the charge for each size container or other schedule of charges. 8. ✓ Provide a certificate of public liability insurance in the amount of at least $100,000 for injuries, including accidental death, to any one person and in an amount not less than $300,000 for each accident; and for loss or damage to property in the amount of $50,000. -k- 1176 Cv PnW ant `� %l D � w' It S" ar a" s/l l 9. `� Check all types of materials y& collect and indicate where they are t&en for disposal/processing or recycling: Name & Location of Disposal/Processing/Recycling J Garbage ►'22�. , i er eV - Jk Tires Used Oil J Appliances Name & Location of Disposal/Processing/Recycling 4_ Corrugated Edible Food Waste Scrap Metal ,/ Yard Waste 3%K 6 1 PJ12 Vjyy • J Demolition/Construction Debris EA I\c r LMdA R F k AV'er Paperi. Plastic Newsl Ashes Tree I Office Glass Other - specify — 10. License(s) Requested: ,/ Residential / Commercial 11. Number of trucks proposed to be licensed Us Applicant acknowledges receipt of a copy of City Code Title 4, Chapter 2 and agrees to coin ly at 41 times with the provisions of said ordinance. AAA:7;;;Z,� -�� 4y&- ignature Fees: Residential License $150.00 License /Receipt # )NII—MGK —<% D,6(1-0669 69 - rl- Commercial License $150.00 Insurance Expiration Date: vZ_ I Per Truck Fee* $25.00 $50.00 re- inspection fee per truck if 1" inspection fails. Action: Approved Denied Date 1685 CROSSTOWN BOULEVARD N.W. o ANDOVER, MINNESOTA 55304 0 (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV 2. 3. Q 5. G} Q LICENSE APPLICATION REFUSE/RECYCLE HAULERS Business Name %r�r lfJ/fsr� � f /��-e ell-14110Z-111 Address of B siness: Al, Xel OZO Street City State Zip '7G3— 7s- VI- -7/v'/ Business Phone Number E -mail Address Owner of the collection service: Name (Please print) ,p Phone Number /% /r Street Address City State Zip Attach a description of each piece of equipment proposed to be used in the collection operation. Attach a schedule of services to be made to the customer including, but not limited to, proposed days of collection in different areas of the city. Attach a schedule of varying rates based on the volume of weight of the refuse collected indicating the charge for each size container or other schedule of charges. Provide a certificate of public liability insurance in the amount of at least $100,000 for injuries, including accidental death, to any one person and in an amount not less than $300,000 for each accident; and for loss or damage to property in the amount of $50,000. Check all types of materials you collect and indicate where they are taken for disposal/processing or recycling: Name & Location of Disposal/Processing/Recycling i-- Garbage Tires Used Oil W7— Appliances � Name & Location of Disposal/Processing/Recycling sC Corrugated �! i�•� -eye 7 Edible Food Waste Scrap Metal )4- Yard Waste 54B lLDemolition/Construction Debris -5k�-13 Paper /Paper Products /�� ��� Plastics Newspaper Ashes Ashes i� Tree Debris Office Paper Glasso'�c'���'�G� -!�� -z v Other - specify 10. License(s) Requested: Residential X Commercial 11. Number of trucks proposed to be licensed Applicant acknowledges receipt of a copy of City Code Title 4, Chapter 2 and agrees to comply at all times 7th the provisions of said ordinance. signature Date Fees: Residential License $150.00 License /Receipt # c,�d 1 -O0 ;LS - aOl l - 6D *a tZ Commercial License $150.00 Insurance Expiration Date: - Per Truck Fee* $25.00 $50.00 re- inspection fee per truck. if lst inspection fails. Action: Approved Denied Date ANLb 6 W k i-4 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV LICENSE APPLICATION REFUSE/RECYCLE HAULERS Business Name Address of Business: Street 3118162 "' Lane NW Suite B Andover, MN 55304 Zip Business Phone Number �t�3=t5�'�l°cE -mail Address 4. Owner of the collection service: Gt-tNT Lr- PAL-,e - 16?>-757 - 1Ioc, Name (Please print) Phone Number T'k 14V, E f- C- 1 K'4ks E l (h 6513v- Street Address City State Zip Attach a description of each piece of equipment proposed to be used in the collection operation. 6. Attach a schedule of services to be made to the customer including, but not limited to, proposed days of collection in different areas of the city. Attach a schedule of varying rates based on the volume of weight of the refuse collected indicating the charge for each size container or other schedule of charges. 8. Provide a certificate of public liability insurance in the amount of at least $100,000 for injuries, including accidental death, to any one person and in an amount not less than $300,000 for each accident; and for loss or damage to property in the amount of $50,000. 9. Check all types of materials you collect and indicate where they are taken for disposal/processing or recycling: Name & Location of Disposal/Processing/Recycling Garbage, Tires Used Oil Appliances J4. Name & Location of Disposal/Processing/Recycling Corrugated r —\4— Edible Food Waste Scrap Metal Yard Waste —7,c— Demolition/Construction Debris Paper /Paper Products Plastics Newspaper Ashes Tree Debris Y Office Paper Glass T Other - specify 1 l� 1l 1l l t 10. License(s) Requested: Residential Commercial 11. Number of trucks proposed to be licensed Applic ow ges receipt of a copy of City Code Title 4, Chapter 2 and agrees to comp e provisions of said ordinance. S gnatnre I 15ate License Fees: Residential License $150.00 License/Receipt # 6009 4 — C_. a chi i at Commercial License $150.00 Insurance Expiration Date: I Per Truck Fee* $25.00 * $50.00 re- inspection fee per truck if 1st inspection fails. Action: Approved Denied Date ANL6 6 W jO!P 1685 CROSSTOWN BOULEVARD N.W. a ANDOVER, MINNESOTA 55304 + (763) 755 -5100 FAX (763) 755 -8923 s WWW.AN DOVE RMN.GOV LICENSE APPLICATION REFUSEIRECYCLE HAULERS 1. Business Name Loe's oil Co. Inc. 2. Address of Business: 40563 Us Hwy 14 N Mankato MN 56003 Street City State Zip 507/ 3. Business Phone Number -625 -5278 E-mail Addressloe(amv i arwav net 4. Owner of the collection service: Brian & Harvey Loe .507/625 -5278 Name (Please print) Phone Number 40563 US Hwy 14, N Mankato,MN. 56003 Street Address city State Zip 5. Attach a description of each piece of equipment proposed to be used in the collection operation. 6. Provide a certificate of public liability insurance in the amount of at least $100,000 for injuries, including accidental death, to any one person and in an amount not less than $300,000 for each accident; and for loss or damage to property in the amount of $50,000. 7. Check all types of materials you collect and indicate where they are taken for . disposal/processing or recycling: Name & Location of Disposal/Processing/Recycling Garbage Tires X Used Oil See- Attachment Appliances Name & Location of DisposaUProcessing/Recycling Corrugated Edible Food Waste Scrap Metal Yard Waste Demolition/Construction Debris Paper /Paper Products Plastics Newspaper Ashes Tree Debris Office Paper Glass X Other - specify Used Oil Filters /Anti - Freeze See - Attachment 8. License Requested: X Commercial 9. Number of trucks proposed to be licensed 2 Applicant acknowledges receipt of a copy of City Code Title 4, Chapter 2 and agrees to comply at all times with the provisions of said ordinance. r )a 5/9/11 Signature Date License Fees: Commercial License $150.00 License/Receipt # aD l I - 06 a �- I Per Truck Fee* $25.00 * $50.00 re- inspection fee per truck if 1" inspection fails. Insurance Expiration Date: 8/10/11 Council Action: Approved Denied Date 1685 CROSSTOWN BOULEVARD N.W. o ANDOVER, MINNESOTA 55304 0 (763) 755 -5100 FAX (763) 755 -8923 - WWW.ANDOVERMN.GOV 1 2 3 4. 0 LICENSE APPLICATION REFUSE/RECYCLE HAULERS Business Name Address of Business P Street City Business Phone Number E -mail Address Owner of the collection service: print) Street Address City State Zip Zip Attach a description of each piece of equipment proposed to be used in the collection operation. Attach a schedule of services to be made to the customer including, but not limited to, proposed days of collection in different areas of the city. Attach a schedule of varying rates based on the volume of weight of the refuse collected indicating the charge for each size container or other schedule of charges. Fr Provide a certificate of public liability insurance in the amount of at least $100,000 for injuries, including accidental death, to any one person and in an amount not less than $300,000 for each accident; and for loss or damage to property in the amount of $50,000. 9 Check all types of materials you collect and indicate where they are taken for disposal /processing or recycling: Name & Location of Disposal/Processing/Recycling 0 Garbage 1 z Tires Used Oil Appliances ) (-- / . V&^/ f"E /1 Name & Location of Disposal/Processing/Recycling ✓ Corrugated - ) , &&&4fL -/ 0/"l Edible Food Waste ✓ Scrap Metal a 772 1UK1 h� Yard Waste ✓ Demolition/Construction Debris ,/ Paper /Paper Products ✓ Plastics ✓ Newspaper Ashes Tree Debris Z Office Paper V Glass 'U't'go-7 r ? ' Other - specify QP(7J��9 r cam✓ �,GC1JlC�p/J/Lfircg 10. License(s) Requested: _X_ Residential __X_ Commercial 11. Number of trucks proposed to be licensed Applicant acknowledges receipt of a copy of City Code Title 4, Chapter 2 and agrees to comply at all times with the provisions of said ordinance. signature Date Fees: Residential License $150.00 License /Receipt # mil - ool aa.-.O, 36ti— C0ia.3 ►2— Commercial License $150.00 Insurance Expiration Date: I t � I Per Track Fees' $25.00 $50.00 re- inspection fee per truck if 1St inspection fails. Action: Approved Denied Date cyal)llyn,� / e�ri Vii• : 1685 CROSSTOWN BOULEVARD N.W. a ANDOVER, MINNESOTA 55304 a (763) 755 -5100 FAX (763) 755 -8923 a WWW.ANDOVERMN.GOV Business N 2. Address LICENSE APPLICATION REFUSE/RECYCLE HAULERS City State Zip 3. Business Phone Number743- 760 "9' /bL/ E -mail Address th c & fs 1i rkl Cam 4. Owner of the collection service: lot, '3 /": I a A- 11. r, '76, ?-,1 In - J O0 7 Name (Please print) Phone Number �8zo /0 IV &e, viyuw Wv S VZ/Z/ Street Address City State Zip ? Attach a description of each piece of equipment proposed to be used in the collection operation. 6. Attach a schedule of services to be made to the customer including, but not limited to, proposed days of collection in different areas of the city. Attach a schedule of varying rates based on the volume of weight of the refuse collected indicating the charge for each size container or other schedule of charges. 8. Provide a certificate of public liability insurance in the amount of at least $100,000 for injuries, including accidental death, to any one person and in an amount not less than $300,000 for each accident; and for loss or damage to property in the amount of $50,000. 9. Check all types of materials you collect and indicate where they are taken for disposal /processing or recycling: Dame & Location of Disposal/Processing/Recycling k Garbage dIS /o �,47 e %a u2c WD&1AW ,k Tires r1&(r �� S�/r -IJAe Used Oil J dys 54f Xt Appliances AUTtK - fQ,d -o (U Name & Location of Disposal/Processing/Recycling Y_ Corrugated JL,ll O ifU A pa 6 A,&� K Edible Food Waste 60OR5' ik Scrap Metal 41 rg J, Yard Waste EA AUCK 4 �yosnry &, Dt Demolition/ConstructionDebris Jte bwop k, _S "u-ty, — Paper /Paper Products ltr,�.,d�� }� Plastics X Newspaper Ashes _)(__ Tree Debris L914 Office Paper &Q-4 _(_ Glass Other - specify 10. License(s) Requested: ts( Residential V Commercial 11. Number of trucks proposed to be licensed Applicant acknowledges receipt of a copy of City Code Title 4, Chapter 2 and agrees to comply at all times with the provisions of said ordinance. - EJ Signature Date Fees: ResidentialLicense $150.00 License/Receipt V? Commercial License $150.00 Insurance Expiration Date: Per Truck Fee* $25.00 $50.00 re- inspection fee per truck if Vt inspection fails. Action: Approved Denied Date `I aS0, 1685 CROSSTOWN BOULEVARD N.W. e ANDOVER, MINNESOTA 55304 e (763) 755 -5100 FAX (763) 755 -8923 e WWW.ANDOVERMN.GOV LICENSE APPLICATION REFUSE/RECYCLE HAULERS 1. Business Name W06 k n cW 9 y" 2 v.+ 07 ftym-e sn i :, I m . 2. Address of Business: 100Q) 17an1,05 Sf J11' gltccj12 MY? SSYyrl � i Street City State Zip 3. Business Phone Number 95d -99b -1/00 E -mail Address 4. Owner of the collection print) Phone _J/00 16050 1 apbs 9.i- m '9/a(VZ mx) 55482 — ' Street Address city State Zip 5. Attach a description of each piece of equipment proposed to be used in the collection operation. 6. Attach a schedule of services to be made to the customer including, but not limited to, proposed days of collection in different areas of the city. Attach a schedule of varying rates based on the volume of weight of the refuse collected indicating the charge for each size container or other schedule of charges. 8. Provide a certificate of public liability insurance in the amount of at least $100,000 for injuries, including accidental death, to any one person and in an amount not less than $300,000 for each accident; and for loss or damage to property in the amount of $50,000. Check all types of materials you collect and indicate where they are taken for disposal/processing or recycling: Name & Location of Disposal/Processing/Recycling 5C Garbage Yeas / -ptVIy nerny 1 ...tVPpicJ (/� Tires Used Oil Y Appliances (,(lt) j Sf &u ! /9s L fiI, -rtnx ltaha 5 ire ,-/ Name & Location of Disposal/Processing/Recycling Y� Corrugated (A)M Tu Vl i�;1 S YYl12r- i Od ey- dodicj"t StnC, YY7p(s. Edible Food Waste X Scrap MetalIA)fy) Tin r� ;` Yi�S j11fLF —Ip�co ro l�u .`St�lC,r}lpls X Yard Waste k1g-Lj Q30 ffideclwl AD }M_Vls. �C Demolition/Construction Debris 12.z eyco i for) C))'-' ST 06, Sk vl-e X Paper/Paper Products Im m T YN (' ,+ j j ; MP-F-- 1 900 Plastics )( Newspaper Ashes X Tree Debris HVZ. U3c ffla -VAy� AVA Mpk X, Office Paper V]M TL)uio 1200 6rdLclwo-v r.-"ne mp)s X Glass 0 Other - specify A 10. License(s) Requested: _ 3 Residential �_ Commercial 11. Number of trucks proposed to be licensed receipt of a copy of City Code Title 4, Chapter 2 and agrees to the provisions of said ordinance. as•©yZ01r Date $I &,d'D Fees: Residential License $150.00 License /Receipt # ae�il Obl (oe Commercial License $150.00 Insurance Expiration Date: 1— I -12._ Per Truck Fee* $25.00 $50.00 re- inspection fee per truck if 1" inspection fails. Action: Approved Denied Date 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public or City Engineer FROM: Jason J. Law, Assistant City Engineer SUBJECT: Accept Feasibility Report /Order Public Hearing/11-24/Butternut St. NW9 173rd Ave. NW & Flintwood St. NW Street Improvements - Engineering DATE: May 17, 2011 INTRODUCTION The City Council is requested to accept the feasibility report and order public hearing for Project 11 -24, Butternut St. NW /173`d Ave. NW /Flintwood St. NW Street Improvements. DISCUSSION The neighborhood adjacent to Butternut St. NW, 173`d Ave. NW & Flintwood St. NW submitted a petition to pave the gravel roads in this area due to a recent policy change allowing up to a 50% City cost share, with the remaining 50% of the project costs assessed to the benefitting properties. The petition was accepted by the City Council at the May 3, 2011 City Council meeting. The feasibility report (included in the pocket of your packet) is combined with the feasibility report for the bituminous portion of Flintwood Street NW just north of the gravel sections. The Public Hearings for each project will be held on the same night but as separate items. BUDGET IMPACT The street reconstruction project would be funded from the City's Road & Bridge Fund and 50% of the total project costs would be assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. The City cost as identified in the feasibility report is estimated at $136,900.00 and the estimated assessment amount is $136,900.00. The estimated assessment per lot is $7,600.00. ACTION REQUIRED The City Council is requested to approve the resolution accepting the feasibility report and to order the public hearing for Project 11 -24, Butternut St. NW /173`d Ave. NW/Flintwood St. NW Street Improvements. Respectfully submitted, David D. Berkowitz Attach: Resolution, easibility Report (located in the pocket of your packet), esident Comment Sheet CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING PUBLIC HEARING ON IMPROVEMENTS FOR PROJECT 11 -24 , BUTTERNUT ST. NW, 173RD AVE. NW & FLINTWOOD ST. NW STREET IMPROVEMENTS. WHEREAS, pursuant to Resolution No. -11 , adopted the 3`d day of May, 2011 a Feasibility Report has been prepared by the City Engineer for the improvements: and WHEREAS, such reports were received by the City Council on the 17th day of May , 2011; and WHEREAS, such reports declared the proposed assessments to be feasible for an estimated total project cost of $273,700.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Reports for Project No. 11 -24 for the improvements. 2. The Council will consider the improvements in accordance with the reports and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 273.700.00 3. A public hearing shall be held on such proposed improvement on the 7th day of June , 2011 in the Council Chambers of the City Hall at 7:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 17th day of May , 2011 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. ATTEST: Michelle Hartner — Deputy City Clerk CITY OF ANDOVER Michael R. Gamache - Mayor ii COMMENT SHEET Butternut Street / Flintwood Street / 173rd Avenue Street Improvements Informational Meeting Tuesday, April 19, 2011 6:00 p.m. — 7:00 p.m. Name: Paul Sykora Address: 17218 Butternut St. NW Phone: 763.434.8389 1 E -Mail: pcsykora00(aD-vahoo.com Comments: Generally in favor of the paving of Butternut St. Maior concern is enforcement of speed limit on the improved road as even currently the "cut through" traffic exceeds the posted limits and it could be much worse Would also like to explore the possibility of having household driveway paved at the same time as the main road by the same contractor if that is possible C:\ Users \jlawWppData\Local\Microsoft \Windows \Temporary Intemet Files \ContentOutlook\HOI SZSCF\COMMENT%20SHEET- Street %2OReconstmction 1. doc Y 4 � � 31 Butternut Street I Flintwood Street I 173rd Avenue Street Improvements Informational Meeting Tuesday, April 19, 2011 (dame: r_Mr,.rr Phone AA_ fig t'/ 22 E -Mail: Comments: -112z 10")"J M � r ll- H:\Engineering\CityProjects\Open City Projects \11 -24 Buttemut St -173rd Ave- Flintwood St \Word Documents \Correspondence \COMMENT SHEET - Street Reconstmction.doc 1685 CROSSTOWN BOULEVARD N.W. a ANDOVER, MINNESOTA 55304 a (763) 755 -5100 FAX (763) 755 -8923 a WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public orks /City Engineer SUBJECT: Accept Feasibility Report /Order Public Hearing/11- 02a/Flintwood St. NW - Engineering DATE: May 17, 2011 INTRODUCTION The City Council is requested to accept the feasibility report and order public hearing for Project 11- 02a, Flintwood St. NW for street paving improvements. DISCUSSION This project was originally included in the 2011 Street Reconstruction project and put on hold after the Public Hearing due to concerns from the residents regarding the existing gravel road that is used to access their properties. This neighborhood is north of the gravel road section of Butternut Street NW /173`d Lane NW and Flintwood Street NW. A policy change has initiated a petition from the gravel road neighborhood to pave the streets, which in turn has initiated the City to reintroduce reconstruction of the north half of Flintwood Street NW. The feasibility report (included in the pocket of your packet) is combined with the feasibility report for the gravel road project. The Public Hearings for each project will be held on the same night but as separate items. BUDGETIMPACT The street reconstruction project would be funded from the City's Road & Bridge Fund and 25% of the total project costs would be assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. The City cost as identified in the feasibility report is estimated at $69,600.00 and the estimated assessment amount is $23,200.00. The estimated assessment per lot is $3,870.00. ACTION REQUIRED The City Council is requested to approve the resolution accepting the feasibility report and to order the public hearing for Project 11 -02a, Flintwood St. NW for street paving improvements. Respectfully submitted, cvi.+sreaQ+ 0. David D. Berkowitz Attach: Resolution & Feasibilty Report (located in the pocket of your packet) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING PUBLIC HEARING ON IMPROVEMENTS FOR PROJECT 11 -02a , FLINTWOOD ST. NW. WHEREAS, pursuant to Resolution No. -11 , adopted the 3`d day of Mater , 2011 a Feasibility Report has been prepared by the City Engineer for the improvements: and WHEREAS, such reports were received by the City Council on the 17th day of Maw_, 2011; and WHEREAS, such reports declared the proposed assessments to be feasible for an estimated total project cost of $ 92,800.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Reports for Project No. 11 -02a for the improvements. 2. The Council will consider the improvements in accordance with the reports and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 92,800.00 3. A public hearing shall be held on such proposed improvement on the 7th day of June , 2011 in the Council Chambers of the City Hall at 7:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 17th day of May , 2011 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. ATTEST: Michelle Hartner— Deputy City Clerk CITY OF ANDOVER Michael R. Gamache - Mayor C�"II T (Y� O F I �1 V�. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator�3 FROM: Jason J. Law, Assistant City Engineer SUBJECT: Award Bid /10 -30 /Crosstown Drive NW Reconstruction - Engineering DATE: May 17, 2011 INTRODUCTION The City Council is requested to receive bids and award the contract for the Project 10 -30, Crosstown Drive NW Reconstruction. DISCUSSION The bid opening was held on May 13, 2011. The three lowest bids received are as follows: Contractor Base Bid Rum River Contracting Co. $297,705.00 North Valley, Inc. $311,413.06 Hardrives, Inc. $330,295.90 Engineer's Estimate $317,810.00 Please refer to the attached bid tabulation for a breakdown of bids and unit prices. BUDGETIMPACT The project will be funded from the City's Road & Bridge Fund (in turn reimbursed through the City's Municipal State Aid funds). The extra depth pavement section and the proposed trail will be funded 100% by the City. The remaining project costs will be funded 85% by the City, with 15% assessed to the benefitting properties fronting the improvements on a front foot basis. ACTION REQUIRED The City Council is requested to approve the resolution accepting bids and awarding the contract to Rum River Contracting, Inc. in the amount of $297,705.00 for Project 10 -30, Crosstown Drive NW Reconstruction. P submitted, A— Jason J. Law Attachments: Resolution Bid Tabulation CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 10 -30 CROSSTOWN DRIVE NW RECONSTRUCTION, WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. 032 -11 dated April 19 , 2011, bids were received, opened and tabulated according to law with results as follows: Contractor Base Bid Rum River Contracting Co. $297,705.00 North Valley, Inc. $311,413.06 Hardrives, Inc. $330,295.90 Engineer's Estimate $317,810-00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Rum River Contracting, Inc. as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Rum River Contracting, Inc. in the amount of $297,705.00 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next two lowest bidders shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member and adopted by the City Council at a regular meeting this 17th day of May , 2011 , with Council members of the resolution, and Council members voting in favor against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk voting 0 O T H ti 00 a d f7 H U d e0 a` C O u O L G 0 U z F�1 e V w L U z $8 °o8oS888$ 888° oo, S, o° o, g° o, ggo° o,S m�° y8° oS$$? 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DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, Commander Kevin Halweg Anoka County Sheriff s Office 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 •JII�WW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Courtney Bednarz, City Planne FROM: Andrew Liska, Planning Intern SUBJECT: Public Hearing /Vacation of Easement /2169 150`h Ave. NW- Planning DATE: May 6, 2011 INTRODUCTION The applicant is seeking to vacate a portion of an existing drainage and utility easement to allow for the construction of a deck. DISCUSSION The Engineering Department has compared the existing easement with the 100 year flood elevation of the adjacent pond and determined that more easement exists than is necessary. The attached survey shows the area of the easement proposed to be vacated (crosshatched). Staff has evaluated the situation and contacted the various utility companies to determine if there are any obstacles to vacating the drainage and utility easement. There are none. Please note that the drainage easement running the length of the property along the Eastern border still remains at ten (10) feet ACTION REQUESTED The Council is asked to hold a public hearing and approve the proposed vacation of the drainage and utility easement. Attachments Resolution Easement Vacation Exhibit Location Map Respectfully submitted, n Andr Liska CC: David Vaaler, 2169 15 0`h Ave NW CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. -11 A RESOULTION GRANTING THE VACATION OF EASEMENT REQUEST OF DAVID VAALER TO VACATE A PORTION OF THE DRAINAGE AND UTILITY EASEMENT AT 2169 150TH AVE. NW (PIN 22- 32 -24 -34 -0015) LEGALLY DESCRIBED AS FOLLOWS: Lot 1, Block 7 WOODLAND ESTATES, ANOKA COUNTY, MINNESOTA. WHEREAS, the applicant has requested to vacate a portion of the drainage and utility easement as indicated on Easement Vacation Exhibit, and; WHEREAS, the Engineering Department has determined that the proposed vacation of easement will not adversely affect the floodplain or drainage in the surrounding area; and WHEREAS, the City Council finds the request would not have a detrimental effort upon the health, safety, moral, and general welfare of the City of Andover, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the vacation of the drainage and utility easement as indicated on Easement Vacation Exhibit. Adopted by the City Council of the City of Andover on this _day of May, 2011. CITY OF ANDOVER ATTEST Michelle Hartner, Deputy City Clerk Michael R. Gamache, Mayor a a m m M a a a s c E« ..c r? Npi 6y Easement I I I 30 0 30 Easement Vacation Exhibit Easement SHEET or under my direct supervision and that I am a duly Professional the State Minnesota. I 1=11 0 10 for I Licensed Land Surveyor under the laws of of iz Lot 1 Block 7 of �w �w L.L. I Z Iw I (rill 30 I 30 Vacation Exhibit North line of 00, r) Lot 1 Block TA` Is o� WOODLAND ESTATES \ ----------------------- I Drainage & Utility Easement to be vacated - - -_., I I Drainage & Utility Easement (as per plat) I I I I I I I I I I I I i I I 10 I I I I I I I I 0 150TH AVENUE NW ER u �a i E° 'z E3 Rub 10 �� , ,� ��\ OD a\am a rii a C9 O «a rn o ma. 6a ;r N E:5 �I Iv n Oy�O O al O a�5 WJG 9 DRAINAGE AND UTILITY EASEMENT VACATION DESCRIPTION Denotes Easement The Drainage and Utility Easement over under and across the South 45.00 feet of the u Vacation Area North 50.00 feet of the West 20.00 feet of the East 30.00 feet as measured along the North and East lines of Lot 1, Block 7, WOODLAND ESTATES, Anoka County, Minnesota. Area of Easement to be vacated 900 sq. ft. = 0.021 acres Property Owner: David Vaoler & Kelly Mcnulty 2169 150th Ave NW Andover MN 55304 30 0 30 so PID No.: 22- 32 -24 -34 -0015 SCALE IN FEET I hereby certify that this survey, plan or report was prepared by me 0 Easement Vacation Exhibit Easement SHEET or under my direct supervision and that I am a duly Professional the State Minnesota. 1=11 0 Anderson for M Licensed Land Surveyor under the laws of of Lot 1 Block 7 of ------------------- - - - - -- DRAINAGE AND UTILITY EASEMENT VACATION DESCRIPTION Denotes Easement The Drainage and Utility Easement over under and across the South 45.00 feet of the u Vacation Area North 50.00 feet of the West 20.00 feet of the East 30.00 feet as measured along the North and East lines of Lot 1, Block 7, WOODLAND ESTATES, Anoka County, Minnesota. Area of Easement to be vacated 900 sq. ft. = 0.021 acres Property Owner: David Vaoler & Kelly Mcnulty 2169 150th Ave NW Andover MN 55304 30 0 30 so PID No.: 22- 32 -24 -34 -0015 SCALE IN FEET I hereby certify that this survey, plan or report was prepared by me Easement Vacation Exhibit Easement SHEET or under my direct supervision and that I am a duly Professional the State Minnesota. 1=11 Anderson for 1 Licensed Land Surveyor under the laws of of Lot 1 Block 7 of I Assoc.,Inc. /// 04/29/11 �TD Civil Engtnean aria Land survay m WOODLAND ESTATES 1 ]Wl nudn ba. MoM. Wien ola 55303 MN License No. 18420 Date C I T Y O F N66W Incorporated 1974 Vacation of Easement Lot 1; Block 7 Woodland Estates 15261 15260 U) t �� h Co w w N 00 � CO CO o m N o 15211 c� N� ry^� N N r` m v 0 0 0 0 Oo 0 5186 5183 1521315221 r'� N N N N N N N 04 N N N N N N N 515172 N N O W (�O 1ti N N N r CO 0 O O O a M O N N N N N N N N N N N N N N N N N N N o O O N Z '3 M15M160 N N N 5 6 COi 1514 rn ti m °n N N o N v = Z3 54 N 15131 141 N N N N 04 N N N N N m v M 2273 N N n N 2169 � ^Z^ N N N N 15117 N N N N N N N V! rn 2284 d r N rn �w v 's70 v m rn 2332 2272 N N N N N N N N N N N N N C4 2174 15092 5089 1507015079 0 m LO v m o rn m v 2035 15074 5071 8 N N N N N N N N N C4 N N N N 15056 15053 16 1505.4; 46 5 1504 15041 15042 ~ N o m N d 0 15040 maoa� 15038 15036 15043 15034 15034 15031 15024 15031 15032 15033 N N N N N N 15026 15029 15026 �O 15021 15022 N o 1501 1501 1 N N N 15011 15012 S _ w 14995 14986 m m w N N N 1498 14981 71 ry N N N N N N ' O o N N N 14962 149 1 N N CO rn 14957 N > rn M M 4942 1493 8936 11b9h N� a N N N N 14939 �NwwNN� o N N N 1492 1492 m ry N 14921 - a 6 14911 1D'�� N N d] N CO a > j M tb 14915 6 O CO N ^1 o N N I � � V N 1 0 0 o h �O 191 ryM`4 M 2326 A N N co ! A w CO O N N O a M o 14905 _._ N N N N N O N N Subject Property 1969 1 1919 1970 1 1920 1969 1 1919 N Location map w --E S • °�' ' (�� a -A, NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City AdministratNPublic David D. Berkowitz, Director of rks/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: Discuss Skate Park Rules /08 -8 /Sunshine Park Skateboard Facility - Engineering DATE: May 17, 2011 INTRODUCTION The City Council is requested to discuss the skate park rules that have been recommended by the Park and Recreation Commission. DISCUSSION Attached are two versions of the Skate Park rules. Version A has been reviewed and is being recommended by the Park and Recreation Commission. Version B is a version that was drafted after approval of the Park Commission based on suggestions from Council member Trude, City Attorney Scott Baumgartner, Park Commission Chair Ted Butler and League of Minnesota Cities Insurance Trust ( LMCIT). In both versions, the proposed rules are similar to other skate parks and do meet the LMCIT guidelines for a Tier I skate park with the exception of Rule #1 in Version A. Rule #1 in Version A addresses Personal Protective Equipment (PPE) and states it is only recommended to wear the PPE. In Version B Rule # 1 the word "Required" is indicated which is recommended by the LMCIT Loss Control Manager as well as the Underwriting Manager for a Tier 1 skateboard parks. The reason for this requirement is the LMCIT feels you would have a stronger case of park and recreation immunity if the city says it is required rather than recommended. LMCIT also recommends any non compliance of PPE should be addressed on the spot. Note: The sign that was previous posted at the Community Center indicated that the PPE was recommended. BUDGET IMPACT The sign will be made by others and the cost will be around $400 and is included in the skate park budget. ACTION REQUIRED The City Council requested to discuss and approve the skate park rules (Version A) that have been recommended by the Park and Recreation Commission or the modified Version B. Respectfully submitted, Todd J. Haas Attachments: Version A and Version B Cc: Ted Butler, Park and Recreation Commission Chair (copy sent by e-mail) Version A WELCOME TO ANDOVER SKATE PARK Open Dawn to Dusk The following rules and regulations have been established for use of the skate park to ensure participant safety, cleanliness of the facility and to maximize participant enjoyment. The City of Andover and the community have made a significant commitment to this facility. Please remember this is your park to use so please take care of your investment. Skate safe, skate fair, preserve the park! 1. Use this unsupervised skate park at your own risk. 2. The use of safety equipment such as helmets, gloves, elbow pads, kneepads, wrist guards and proper shoes is recommended. 3. Call 911 for serious injuries. Stay with but do not move injured person. Report all injuries and concerns to City Hall. 4. Skaters agree to act in an orderly, safe and considerate manner. No bullying or intimidation. 5. Only one skateboarder on a skateboard, and one skater per skateboard. No "Snaking" and wait your turn. 6. No spectators in skating area unless supervising a skater. 7. Food or drinks are not allowed in skating area. 8. No motorized vehicles, 'bicycles, or scooters are permitted. 9. No alcohol, tobacco products or drugs are permitted. 10. No one is allowed to add or alter ramps and equipment. 11. Offensive language or music is not allowed. 12. Reckless skaters or those violating rules are not welcome. The City of Andover employees or Sheriff's staff may deny skate park access to those who violate rules. 13. Help keep the skate park clean! Put litter in the trash containers even if it is not yours. The City of Andover reserves the right to close the skate park upon repeated violation of these rules. Concerns? Call City Hall at 763 - 755 -5100 Version B WELCOME TO ANDOVER SKATE PARK Open Dawn to Dusk These rules are designed to ensure skater safety and enjoyment while also protecting the investment the community has made here. Please help care for the park as you enjoy using it. Skate safe, skate fair, preserve the park! 1. Use of this unsupervised skate park is at your own risk. 2. The use of safety equipment such as helmets, gloves, elbow pads, kneepads, wrist guards and proper shoes is required. 3. Call 911 for serious injuries. Stay with, but do not move, an injured person. Report all injuries and concerns to City Hall. 4. Skaters agree to act in an orderly, safe and considerate manner. No bullying or intimidation. 5. Only one skateboarder on a piece of equipment and only one skater per skateboard. No "snaking" and wait your turn. 6. No spectators in skating area unless supervising a skater. 7. Food or drinks are not allowed in skating area. 8. No bicycles, motorized vehicles, or scooters are permitted. 9. No alcohol, tobacco products or drugs are permitted. 10. No one is allowed to add or alter ramps and equipment. 11. Offensive language and offensive music are not allowed. 12. Reckless skaters, or those violating rules, are not welcome. The City of Andover employees or Sheriff's staff may deny skate park access to those who violate rules. 13. Help keep the skate park clean by putting all litter in a trash can, even if it is not yours. The City of Andover reserves the right to close the skate park upon repeated violation of these rules. Concerns? Call City Hall at 763 - 755 -5100 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Works /C gineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: Discuss Renaming of Grow Oak View Park — Engineering DATE: May 17, 2011 1b. INTRODUCTION The City Council is requested to consider the renaming of Grow Oak View Park to Martin Meadows Park as recommended by the Park and Recreation Commission. DISCUSSION This item was recently discussed at a recent Park Commission meeting as part of the Park Comprehensive Plan discussion that has been going on over the past month. When the discussion came up with the Commission as what to do as far as improving the park portion, it was discussed that the name of the park should be renamed from Grow Oak View Park to Martin Meadows Park since the open space property adjacent to the park was recently named Martin Meadows. Grow Oak View Park was dedicated as park as part of the Grow Oak View Estates plat. For those Council members that are not familiar with the area, the property is very scenic with lots of difference in elevation. The Park Commission as part of fixture park improvements have nothing major planned for within the park area except for improvements such as benches, signage, picnic tables, possibly a board walk and a fishing pier. Attached is an aerial photo of the area which includes the open space property. ACTION REQUIRED The City Council is requested to discuss and approve the renaming of Grow Oak View Park to Martin Meadows Park as recommended by the Park and Recreation Commission. Respectfully submitted, Todd J. t Attachments: Aerial photo of area's Cc: Ted Butler, Park and Recreation Commission Chair (copy sent by e -mail) -c: °;; k�s L C I T Y 0 9 N l / A 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CLAN DOVER. MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Discuss /Approve Appointment to Connect Anoka County Governance Group DATE: May 17, 2011 INTRODUCTION Based on interest expressed from a number of the organizations in the Connect Anoka County Project, the county has formed Governance Group. The Anoka County Board of Commissioners formally authorized the Governance Group in Anoka County Resolution #2011 -36 (attached). DISCUSSION An initial meeting has been scheduled Thursday, June 16, 2011, at 10:00 a.m. in Master Conference Room #772, at the Anoka County Government Center, 2100 3rd Ave., Anoka, MN. The first meeting will consist of a project update and include a discussion about the role of the governance group. Each organization that has at least one site as part of the Connect Anoka County Project can have one member serve on the Governance Group. The member can be an elected person, appointed person, or a staff member. Based on City Administration's review of the Anoka County Resolution, the intent of the Governance Group is to be policy driven and the County's desire would be to have an elected official appointed. If the City Council's desire is to appoint a staff member, I would suggest that be the City Administrator. ACTION REQUESTED Discuss and appoint a City of Andover representative to the Connect Anoka County Governance t, BOARD OF COUNTY COMMISSIONERS Anoka County, Minnesota DATE: March 22, 2011 OFFERED BY COMMISSIONER: West RESOLUTION 92011 -36 RESOLUTION FOR THE CREATION OF A GOVERNANCE GROUP FOR THE CONNECT ANOKA COUNTY NETWORK WHEREAS, Anoka County is working with other government and quasi government organizations to implement the Connect Anoka County project; and, WHEREAS, Anoka County desires the continuing support of the organizations that will be using the network; and, WHEREAS, participating organizations should have a voice in governance of the network created by the Connect Anoka County project: NOW, THEREFORE, BE IT RESOLVED by the Anoka County Board of Commissioners that a governance group shall be created for the Connect Anoka County project that serves as an advisory body on policy issues related to the network. BE IT FURTHER RESOLVED that county staff shall work with the organizations to create a governance group. STATE OFMINNESOTA) 's's YES NO COUNTYOFANOXA ) I, Terry L. Johnson, County - Administrator, Anoka County, Minnesota, DISTRICT #1 —LOOK X hereby certify that I have compared the foregoing copy of the resolution of the county board of said county with the original record DISTRICT #2— WESTEREERG X thereof on file in the Administration Office, Anoka County, Minnesota, as stated in the minutes of the proceedings of said board at a DISTRICT #3 —WEST X meeting duly held on March 22, 2011, and that the same is a true and correct copy of said original record and of the whole thereof, and that DISTRICT #4 — KORDIAK X said resolution was duly passed by said board at said meeting. - ss my hand and seal this 22nd day DISTRICT #5— LEDoux X oDISTR ICT 96— SrvARAJAH X TERRRY L. JOHNSON DISTRICT #7— ERHART X Y ADMINISTRATOR C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator Schedule June EDA meeting May 17, 2011 lcl, INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the June 7, 2011 City Council meeting. DISCUSSION Tentative agenda items for an EDA meeting have been identified as follows: 1. Development District/TIF District Plan Modifications 2. Monument Entrance Committee Update 3. Purchase Agreement/Letter of Intent/Progress Review 4. TIF District & EDA Budget Update 5. Parkside at Andover Station Update 6. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. ACTION REQUIRED Schedule an EDA meeting at 6:00 pm before the June 7, 2011 City Council meeting. Lot I 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report May 17, 2011 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Legislative Topics 3. Update on Development/CIP Projects 4. Meeting reminders /Community Events Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. submitted, Ji •,l G: \STAFF \RHONDAA\AGENDA \CC LIST.doc Z Gi CR v May 2011 Feasibility Report Butternut Street NW / 173rd Avenue NW / Flintwood Street NW Street Improvements City Project Nose 11 -02A & 11 -24 Prepared by. Engineering Department City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 1685 CROSSTOWN BOULEVARD N.W. a ANDOVER, MINNESOTA 55304 o (763) 755 -5100 FAX (763) 755 -8923 a WWW.ANDOVERMN.GOV May 17, 2011 Honorable Mayor and City Council City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Butternut Street NW / 173rd Avenue NW / Flintwood Street NW Street Improvements (City Project Nos. 11 -02A & 11 -24) -Feasibility Report Dear Mayor and City Council: With your authorization, we are pleased to submit this feasibility report addressing the proposed project costs and estimated assessments for the Butternut Street NW / 173rd Avenue NW / Flintwood StreetNW Street Improvements (City Projects 11 -02A & 11 -24). The existing asphalt portion of Flintwood Street NW was originally considered for inclusion with the 2011 Street Reconstruction project (City Project 11 -02A). At the public hearing for that project, the City Council decided to delay reconstruction of that segment until further discussions could be held regarding the potential paving of the gravel portions of the aforementioned roadways. Since that public hearing, the City Council has revised the policy on cost sharing for gravel road paving from assessing 100% of the total project costs to the benefiting properties, to a potential 50/50 cost sharing split between the City and benefiting properties. A petition has been submitted by the neighborhood to explore paving the gravel roads. Along with considering the gravel road paving, staff recommends reconstructing the bituminous section of Flintwood Street NW under the same project. A neighborhood informational meeting was held on April 19, 2011 to discuss the potential project, answer questions, and receive comments from the residents impacted by this potential project. For funding and assessment purposes, quantities and pay items for the existing bituminous and gravel portions would be kept separate. The total estimated cost of the existing bituminous portion reconstruction (C.P. 11 -02A) is $92,800.00. This estimated cost includes construction costs, contingencies, and indirect costs. The proposed project would be funded through the City's Road and Bridge Fund (75 %) and special assessments (25 %) in accordance with the City's Roadway Reconstruction Assessment Policy. The City's share of the 11 -02A project costs are estimated at $69,600.00. The total estimated assessment amount is $23,200.00. The estimated assessment rate per unit is $3,870.00. The total estimated cost to pave the existing gravel roadways (C.P. 11 -24) is $273,700.00. This estimated cost includes construction costs, contingencies, and indirect costs. The proposed project would be funded through the City's Road and Bridge Fund (50 %) and special assessments (50 %) in accordance with the City's Assessment Manual (Policies and Procedures Guide). The City's share of the 11 -24 project costs are estimated at $136,900.00. The total estimated assessment amount is $136,900.00. The estimated assessment rate per unit is $7,600.00. Combined, the total estimated project cost for paving the existing gravel roadways and reconstructing the existing bituminous portion of Flintwood Street NW is $366,500.00. The City's estimated portion, to be funded from the Road and Bridge Fund, is $206,500.00. The total amount to be assessed to the benefitting properties is estimated at $160,100.00. We recommend that the City Council review this report and, if acceptable, proceed with project implementation as proposed. Sincerely, City of Andover Engineering Department David D. Berkowitz, P.E. Director of Public Works /City Engineer FEASIBILITY REPORT BUTTERNUT STREET Nom' / 173RD AVENUE Nom' / FLINTWOOD STREET NAY STREET IMPROVEMENTS CITE' PROJECT NOS. 11 -02A & 11 -24 CITE' OF ANDOVER9 MINNESOTA I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. David D. Berkowitz, P.E. License No. 26757 r Date ' BUTTERNUT STREET NW / 173" AVENUE NW / FLINTWOOD STREET NW STREET IMPROVEMENTS TABLE OF CONTENTS Overview Page No. 1.0 INTRODUCTION 2.0 PROJECT HISTORY 2 3.0 IMPROVEMENTS 3 4.0 RIGHT -OF -WAY / EASEMENT 4 5.0 PERMITS 4 6.0 ESTIMATED PROJECT COSTS 4 7.0 FUNDING/ ASSESSMENTS 5 8.0 PROPOSED PROJECT SCHEDULE 6 9.0 CONCLUSIONS & RECOMMENDATIONS 7 APPENDIX Exhibit 1: Project Location Map Exhibit 2: City Standard Detail 516D, Typical Rural Street Section with Ditches Exhibit 3: Preliminary Cost Estimate — City Project I 1 -02A Exhibit 4: Preliminary Cost Estimate — City Project 11 -24 Exhibit 5: Preliminary Assessment Worksheet— City Project 11 -02A Exhibit 6: Proposed List of Assessed Properties — City Project 11 -02A Exhibit 7: Preliminary Assessment Worksheet — City Project 11 -24 Exhibit 8: Proposed List of Assessed Properties — City Project 11 -24 BUTTERNUT S'TREE'T NW / 173RD AVENUE NW / FLII`TWOOD STREET NW S'TREE'T' IMPROVEMENTS CI'T'E' PROJECT'S 11 -02A & 11 -24 1.0 INTRODUCTION The City of Andover annually completes a street reconstruction project in a portion of the City in need of rehabilitation. The intent of this program is to provide the community with a high quality transportation system and maintain the integrity of the City's street infrastructure. Rehabilitation of the streets reduces short term routine maintenance costs (crack scaling, pot hole patching, etc.). Long term, this reconstruction prolongs the structural stability of the roadways, providing for a longer serviceable life. City staff evaluates each segment of roadway within the City every two years using a program called Cartegraph Pavement View to determine which roadways and developments are in the most need of rehabilitation. Pavement View provides an analytical tool, which, along with site inspections, review of maintenance records, and conversations with Public Works staff, allows us to determine the best schedule for the Street Reconstruction program to maximize the program benefit and reduce the amount of annual maintenance needed by our Public Works crews. One area identified in the City's 2011 -2015 Capital Improvement Plan (CIP) for reconstruction is Flintwood Street between 175"' Avenue NW and 177x' Avenue NW, which is City Project 11- 02A. This report also discusses the potential paving of an existing gravel road along Flintwood Street NW (between 175 "' Avenue NW and 173`a Avenue NW), 173`a Avenue (between Flintwood Street NW and Butternut Street NW), and Butternut Street NW (between 173`a Avenue NW and Crosstown Boulevard NW). This is City Project 11 -24 The aforementioned projects would be bid together to achieve economies of scale in the bidding. Separate quantities will be recorded for each area to accurately reflect the construction costs and associated assessments for each segment. The work would be funded through special assessments to the benefiting properties and through the Road and Bridge Fund in accordance with the City's Roadway Reconstruction Assessment Policy and Assessment Manual (Policies and Procedures Guide). For the existing bituminous section of Flintwood Street NW, twenty -Five percent (25 %) of the total project costs would be assessed to the benefiting properties and the remaining seventy -five percent (75 %) would be funded through the Road and Bridge Fund. For the gravel sections proposed to be paved, fifty percent (50 %) of the total project costs are proposed to be assessed to the benefiting properties and the remaining fifty percent (50 %) would be funded through the Road and Bridge Fund. A Project Location Map is attached in the Appendix as Exhibit 1. 2.0 PROJECT HISTORY Flintwood Street NW between 175a' Avenue NW and 177a' Avenue NW was originally paved in 1980. This segment of roadway was identified in the 2011 -2015 Capital Improvement Plan for reconstruction as a part of the 2011 Street Reconstruction Program. At the Public Hearing for this project held January 18, 2011, the City Council heard comments from the residents along this section of roadway questioning why this segment was being reconstructed while the segment to the south remained as a gravel section roadway. At that time, the City Council decided to hold off on reconstructing the existing bituminous portion until finther discussions and policy decisions regarding the gravel portion to the south were completed. At the March 1, 2011 City Council meeting, a revised policy on paving gravel roadways was approved. This policy is included in the Assessment Manual — Policies and Procedures Guide. The revised policy allows for up to a 50% cost participation by the City if the project is initiated by neighborhood petition. The City Council uses the following criteria to determine the cost sharing percentage the City will agree to: ® Role street serves to the surrounding area/community • Budget impact to the Road and Bridge Fund • No more than one mile of improvement for any given year • Other similar projects are planned in the general vicinity of such project for that construction season Once this policy was revised and approved a petition was received from the neighborhood along the gravel segments wishing to consider paving these segments based upon the newly approved policy and a 50150 cost sharing agreement between the City and the benefiting properties. The petition was accepted by the City Council at the May 3, 2011 City Council meeting. Paving ofthe gravel roadways previously discussed has been explored in detail several times in the recent past. In 2001, paving of the roadways was considered upon receipt of a petition from the neighborhood under City Project 01 -25. At that time, the existing policy required benefiting properties to pay 100% of the total project costs. The estimated cost at that time was approximately $5,430 / unit. A lack of public support at the Public Hearing resulted in a vote by the City Council to cancel the project. In 2006 under City Project 06 -33, the project was again brought up for consideration through a resident petition. The estimated cost had increased to an estimated $10,377 / unit. Based upon the high costs, the affected property owners decided that they did not want to move the project forward. Based upon the fact that Flintwood Street NW was scheduled to be reconstructed in the summer of 2011 along with the Genthon Ponds development just northeast of the gravel segments, staff under City Council direction met with the residents along the gravel roadway segments on August 17, 2010 to see if there was any interest in pursuing paving these sections as the nearby proximity of the other projects could results in cost savings due to economies of scale. Estimated costs per benefiting property at this time had risen to approximately $15,000 / unit. Based upon this cost, the residents decided it was cost prohibitive to pave the roadways. 2 This project is now being brought forward again for consideration based upon revised City policies for gravel road paving and the aforementioned neighborhood petition from residents along the gravel roadway sections. A neighborhood meeting was held on April 19, 2011 to discuss the petition, estimated costs for the improvements, answer questions, and provide a potential project schedule moving forward. 3.0 IMPROVEMENTS Flintwood Street N W 1"/5'° Ave lv w to - i i tivG 1� �� — - ��-- Flintwood Street between 175th Avenue NW and 177th Avenue NW was originally paved in 1980. The pavement section consists of a 24' wide roadway with 1.5" - 2" of bituminous over approximately 4" of Class 5 aggregate base. Roadside ditches and culverts handle the storm water runoff in the development. The existing ditches will be maintained with this project. The proposed improvements would consist of milling the existing bituminous and utilizing it as reclaimed base, replacing a damaged end section on the existing centerline culvert, shaping the reclaimed base material, and paving 3" of bituminous (two lifts) over the top, meeting the current design standards for the City of Andover. The roadway width (24') will remain the same as under existing conditions. The roadway profile will raise approximately three inches due to the improved pavement section. The edges of the road will be backfilled with 2" of topsoil over class 5 shoulders, and turf will be restored. This is a cost effective method to reconstruct the roadways with an expected design life of 25+ years. I ........ -- ---- -- Flintwood Street NW (between 175th Avenue NW and 173` Avenue NW), 173 venue (between Flintwood Street NW and Butternut Street NW), and Butternut Street NW (between 173`d Avenue NW and Crosstown Boulevard NW) are existing gravel roadways. The width of gravel varies from approximately 26' -30' along this segment. The depth of existing gravel varies along the existing alignment. There are ditches along these roadways which handle storm water runoff. Driveway culverts are not in -place under most driveways along this segment. The proposed improvements would consist of shaping any existing reusable aggregate base, placing additional aggregate base as needed, replacing an existing centerline culvert, and paving 3" of bituminous (two lifts) over the top, meeting the current design standards for the City of Andover and matching the proposed section of Flintwood Street NW to the north. The proposed roadway width would be 24', also matching the existing bituminous section of Flintwood Street NW to the north and meeting the standard City rural street section standard. The roadway profile will raise approximately 3" to 6" due to the improved pavement section and potential additional aggregate base required. The roadway will follow the existing gravel road alignment. Existing ditches will be utilized for drainage. Minor ditching may be required to improve storm water flow. This would be determined during the design phase of the project. The edges of the road will be backfilled with 2" of topsoil over class 5 shoulders, and turf will be restored. Driveway aprons will be paved/reconstructed to match into the proposed roadway. 3 Culverts may need to be installed under a few existing driveways to maintain ditch flow. If needed, the locations would be determined during final design. Driveway culverts are not typically paid for by the City as they are required as a part of the original driveway construction. However, due to the proposed changes /improvements to the roadway, ditch, and drainage system, any culverts necessary for the project are proposed to be incorporated into the project as they would be a component of the overall drainage system for the area. Any costs associated with culverts required for the drainage system would be incorporated into the overall project costs. Please refer to Exhibit 3 in the Appendix for the current standard City detail for Rural Residential Street Sections with ditches. 4.0 RIGHT -OF WAS' / EASEMENT All work will take place within the existing right of way and drainage and utility easements. 5.0 PERMITS The City of Andover Engineering Department will obtain any necessary permits for the project. Permits will be required from the Minnesota Pollution Control Agency (NPDES Storm Water Permit), the Anoka County Highway Department, and the Lower Rum River Watershed Management Organization. 6.0 ESTIMATED PROJECT COSTS Flintwood Street NW (175d' Ave NW to 177th Ave NW) — City Project 11-02A The total estimated project cost for reconstructing the existing bituminous portion of Flintwood Street NW is $92,800.00. This estimated cost includes construction costs, contingencies, and indirect costs. These costs are estimated based upon preliminary design. The final cost will be based upon final design, actual work completed by the contractor, and unit bid prices for the project. A detailed Preliminary Cost Estimate is included in the Appendix as Exhibit 3. Flintwood Street NW / 173`d Avenue NW / Butternut Street NW— City Project 11-24 The total estimated project cost for constructing a bituminous roadway over the existing gravel sections of Flintwood Street NW /173`d Avenue NW Butternut Street NW is $273,700.00. This estimated cost includes construction costs, contingencies, and indirect costs. These costs are estimated based upon preliminary design. The final cost will be based upon final design, actual work completed by the contractor, and unit bid prices for the project. A detailed Preliminary Cost Estimate is included in the Appendix as Exhibit 4. 7.0 FUNDING /ASSESSMENTS The project is proposed to be funded by a combination of special assessments and City funds. In accordance with the City's Roadway Reconstruction Policy in the Assessment Manual (Policies and Procedures Guide), a portion of the total project costs would be assessed to the benefiting properties or specifically those properties fronting along or addressed along the newly reconstructed roadways. For projects that include special assessments, the City is required to follow the process outlined in Minnesota Statutes Chapter 429. The Andover Assessment manual lists four methods of assessments. They are: area, unit, front footage (short side) and variable costs. For this project the per unit method would be used to assess each property for their individual benefit. A unit is defined as a parcel or lot that cannot be further subdivided. If an existing lot can be subdivided into two or more buildable lots fronting the improvements, the total number of buildable lots is used to determine the estimated assessment amounts. Flintwood Street NW (175 " Ave NW to 177 " Ave NW) — City Project 11 -02A As this segment has previously been paved, the current City policy is to fund 75% of the total project costs, with the remaining 25% of the total project costs assessed to the benefiting properties. To calculate the estimated assessment rate per unit, twenty -five percent (25 %) of the total project costs would be divided by the number of existing or potentially buildable parcels in each development. There are a total of 6 existing units /parcels fronting along the proposed improvements that are proposed to be assessed with this project (none can subdivide based upon current zoning requirements). The total estimated assessment amount is $23,200.00. The estimated assessment rate is $3,870.00 / unit The remaining seventy -five percent (75 %) of the total project costs are proposed to be funded through the City's Road and Bridge Fund as designated by the City Council. The City costs are estimated at $69.600,00 for the proposed improvements for City Project 11 -02A. A detailed Preliminary Assessment Worksheet and a proposed list of assessed properties for City Project 11 -02A are included in the Appendix as Exhibits 5 and 6. Flintwood Street NW / 173`d Avenue NW / Butternut Street NW— City Project 11 -24 As this segment of roadway is currently gravel, the City policy is to fund up to 50% of the total project costs for paving gravel roadways, with the remaining 50% of the total project costs assessed to the benefiting properties. To calculate the estimated assessment rate per unit, fifty percent (50 %) of the total project costs would be divided by the number of existing or potentially buildable parcels in each development. There are a total of 18 units /parcels fronting along the proposed improvements that are proposed to be assessed with this project (17 existing lots, one potentially sub dividable lot). The unit that has the potential to subdivide based upon current zoning requirements with frontage along the project is 17251 Butternut Street NW. The owner of this parcel would be assessed for two units. The total estimated assessment amount is $136,900.00. The estimated assessment rate is $7,600.00 / unit 5 The remaining seventy -five percent (75 %) of the total project costs are proposed to be funded through the City's Road and Bridge Fund as designated by the City Council. The City costs are estimated at $136,900.00 for the proposed improvements for City Project 11 -24. A detailed Preliminary Assessment Worksheet and a proposed list of assessed properties for City Project 11 -24 are included in the Appendix as Exhibits 7 and 8. 8.0 PROPOSED PROM T SCHEDULE If the project is initiated by the City Council, the proposed project schedule would be as follows: City Council received petition / ordered feasibility report 5/3/11 City Council receives feasibility report / Orders Public Hearing 5/17/11 City Council holds Public Hearing / Authorize plans and specs 6/7/11 City Council approves plans and specifications and authorizes 7/5/11 Advertisement for Bids Advertise in the Anoka Union and Quest CDN 7/8/11 — 7/22/11 Receive bids 7/29/11 City Council awards contract 8/2/11 Contractor begins construction 8/15/11 Project Final Completion 9/30/11 Once the project has been completed, actual quantities will be determined and an assessment worksheet will be prepared. The City Council will then declare costs and order the assessment roll. The Council will then receive the assessment roll and order a public hearing, referred to as the "Assessment Hearing ". At the Assessment Hearing the assessment rates per unit will be officially approved based upon actual costs. Prior to Assessment Hearing, options for payment of the assessments will be explained to the affected parties, which include: Payment in full, interest free, within 30 days of the Assessment Hearing. Have assessment placed on tax roll and spread out over 10 years at an interest rate to be approved by the City Council. Assessment paid with property tax payments. 9.0 CONCLUSIONS & RECOMMENDATIONS 9.1 Conclusions As a result of this study, we conclude that: 1. The existing bituminous street ( Flintwood Street NW between 175`l' Avenue and 177`x' Avenue NW) is in need of repair and is identified for reconstruction in the City's 2011— 2015 Capital Improvement Plan. 2. This section of Flintwood Street NW needs to be brought up to the current standard pavement section and be replaced. 3. The total estimated cost for the proposed improvements for City Project 11 -02A is $92,800.00. These estimated costs include construction costs, contingencies and indirect costs. The estimated assessment per unit is $3,870.00. 4. The project is necessary, cost - effective, and feasible from an engineering perspective. The City Council shall determine the economic feasibility. 5. As initiated by resident petition, the gravel segments of roadway along Butternut Street NW, Flintwood Street NW, and 173`d Avenue NW are proposed to be paved and brought up to current City Standards. 6. The total estimated cost for the proposed improvements for City Project 11 -24 is $273,700.00. These estimated costs include construction costs, contingencies and indirect costs. The estimated assessment per unit is $7,600.00 based upon a 50/50 cost split with the City. 7. The project is cost - effective and feasible from an engineering perspective. The City Council shall determine the economic feasibility. 9.2 Recommendations 1. The City Council reviews this report in detail. 2. A public hearing shall be held by the City Council to determine if the projects are to be carried forward as presented. M r A 1 1 M Exhibit 1: Project Location Map Exhibit 2: City Standard Detail 516D, Typical Rural Street Section with Ditches Exhibit 3: Preliminary Cost Estimate — City Project 11 -02A Exhibit 4: Preliminary Cost Estimate — City Project 11 -24 Exhibit 5: Preliminary Assessment Worksheet —City Project 11 -02A Exhibit 6: Proposed List of Assessed Properties — City Project 11 -02A Exhibit 7: Preliminary Assessment Worksheet — City Project 11 -24 Exhibit 8: Proposed List of Assessed Properties — City Project 11 -24 -.z. - -.. -•f� —3r —�A —.-rs hj i s y 4.. p� i�; � �" tt '��+ +•,vie -. � �Nf' r _� t = -.i 15 lhi hfZ' s 1. , >•-'�_ �- � ty K '�- 5 L Y • � �,x � ` �' R4 4 tip IX �• 'T'� tq � � qr'3� * '� � Ix' r 1 C E � gg-- �Gqv r , r y� rd u 1' L N N N D Z CI1 °D � Z p O ® D Z G7 A C) C7 r D 3 Ip O C f'l .Zl r D A 0 L C) n 1 (n v A A m °vni n .p e r° m n D S O M 0 V) c co 0 a 0 M ` {I N —1 = �n D (s I _ C Z � � Z Z Z M Z Z In m m (n N In N v v U N In n m m N n M N N - w w cn O O N --G m M m < < i n Mo n M v v CL) W m m x 0 0 ? c c U w M M m O \i 0 w 0 I w A U A N ;WMA — r0 D :I7 M In w 0 0 - w I 2011 Street Reconstruction - Flintwood Street NW (C.P. 11 -02A) Feasibility Cost Estimate Revised 4118/11 STREETS SEWER Estimated Construction Cost . UNIT $20,000.00 ITEM N0. ' DESCRIPTION UNIT RUAN. PRICE HMOUNT N0. DESCRIPTION : LS 1 $2,500.00 $2,500.00 1 Mobilization LS 1 $1,000.00 $1,000.00 2 3 Traffic Control Sawcut & Remove Concrete Drivewa 6" Thick SF 150 $0.65 $97.50 4 Sawcut & Remove Bituminous Drivewa SY 110 $3.00 $330.00 5 Sawcut & Edge Mill Bituminous Pavement 6 Remove/Salvage/install Mailbox Each 5 $$5.00 $400 00 7 Bituminous Pavement Reclamation SY 3,700 $1.00 $3,700.00 8 Fine Grade & Reshape Sub grade STA. 13 $150.00 $1,950.00 9 Sub grade Correction Excavation EV CY 80 $7.50 $600.00 10 Select Granular Borrow LV CY 100 $10.00 $1,000.00 11 Select Topsoil Borrow - Pulverized LV CY 100 $14.00 $1,400.00 12 Aggregate Base Class 5 TN 70 $13.00 $910.00 13 Bituminous Non -Wear Course TN 350 $60.00 $21,000.00 14 Bituminous Wear Course TN 350 $63.00 $22,050.00 15 Bituminous Driveway Patch TN 20 $95.00 $3.00 $1,900.00 $540.00 16 Bituminous Tack Coat Gal SF 180 150 $4.50 $675.00 17 Concrete Drivewa s 6" Thick LF - 150 $2000 $300.00 18 Silt Fence CY 130 $14.00 $1,820.00 19 Pulverized Topsoil Borrow (LV) SY 460 $4.00 $1,840.00 20 21 Sod, Type Lawn Erosion Control Blanket Cat. 2S w/ Seed SY 690 $1.00 $690.00 Estimated Construction Cost $65,102.50 10%Contln ency $6,510.25 Total Estimated Sfreet Reconstruction $71,700.00 STORM SEWER Estimated Construction Cost . UNIT' $20,000.00 ITEM $91,700.00 Storm Sewer .. PRICE AMOUNT N0. DESCRIPTION : $1,100.00 $10.00 $100.00 1 Remove Storm Sewer Culvert Estimated Construction & Indirect Costs $69,600.00 $30.00 $300.00 2 15" CMP Storm Sewer Culvert $25D.00 $250.00 3 15" CMP FES and Trash Guard Ml.tai torm Sewer Cost $650.00 10% Contingency $65.00 torm Sewer Cost 800.00 S UMMARY OF PROJECT COSTS - FLINTWOOD STREET NW Streets Estimated Construction Cost $71,700.00 Indirect Costs $20,000.00 $91,700.00 Storm Sewer Estimated Construction Cost $800.00 Indirect Costs $300.00 $1,100.00 TOTAL ESTIMATED PROJECT COST $92,800.00 SUMMARY OF CITY COSTS (75 %) Estimated Construction & Indirect Costs $69,600.00 SUMMARY OF ASSESSABLE COSTS (25 %) Estimated Construction & Indirect Costs $23,200.00 Note: Totals are rounded for simplicity. Actual amounts will be used for the final assessments calculations. Preliminary Cost Estimate - Flintwood Street NW Exhibit 3 Butternut Street NW, 173rd Avenue NW, Flintwood Street NW Street Improvements (City Project 11 -24) Feasibility Cost Estimate STREETS MN_, ' LF Q N 0-400,111 l�MOI�(5Fo 1 Mobilization LS 1 $7,500.00 $7,500.00 2 Traffic Control LS 1 $1,000.00 $1,000.00 3 Sawcut & Remove Concrete Driveway 6" Thick SF 580 $0.65 $377.00 4 Sawcut & Remove Bituminous Driveway SY 70 $3.00 $210.00 5 Sawcut & Edge Mill Bituminous Pavement LF 80 $5.00 $400.00 6 Remove/Salvage/Install Mailbox Each 17 $80.00 $1,360.00 7 Fine Grade & Reshape Gravel STA. 36 $150.00 $5,400.00 8 Sub grade Correction Excavation (ED CY 590 $7.50 $4,425.00 9 Common Excavation (EV) CY 270 $7.50 $2,025.00 10 Select Granular Borrow (LV) CY 770 $10.00 $7,700.00 11 Aggregate Base Class 5 TN 1,770 $12.00 $21,240.00 12 Aggregate Base Class 5for Shoulder TN 250 $13.00 $3,250.00 13 Bituminous Non -Wear Course TN 940 $60.00 $56,400.00 14 Bituminous Wear Course TN 930 $63.00 $58,590.00 15 Bituminous Driveway Patch TN 70 $95.00 $6,650.00 16 Bituminous Tack Coat Gal 480 $3.00 $1,440.00 17 Concrete Driveways 6" Thick SF 580 $4.50 $2,610.00 18 Silt Fence LF 1,000 $2.50 $2,500.00 19 Pulverized Topsoil Borrow (LV) CY 400 $14.00 $5,600.00 20 Erosion Control Blanket Cat. 2S w/ Seed SY 6,400 $1.00 $6,400.00 rs Estimated Construction Cost $195,100.00 10% Contingency $19,600.00 Total Estimated Street $214,700.00 RTARM SFWF_R SUMMARY OF PROJECT COSTS (C.P. 11 -24) Streets Remove Storm Sewer Culvert LF 50 ;UNIT $7.50 $375.00 1 2 15" CMP Storm Sewer Culvert LF 110 $25.00 $2,750.00 3 15" CMP FES and Trash Guard Each 8 $250.00 $2,000.00 Estimated Construction & Indirect Costs $136,900.00 SUMMARY OF ASSESSABLE COSTS (50% ' $136,900.00 Estimated Storm Sewer Cost $5,125.00 10% Contingency $512.50 Total Estimated Storm Sewer Cos 5,700.00 SUMMARY OF PROJECT COSTS (C.P. 11 -24) Streets Estimated Construction Cost $214,700.00 Indirect Costs $51,900.00 $266,600.00 Storm Sewer Estimated Construction Cost $5,700.00 Indirect Costs $1,400.00 $7,100.00 TOTAL ESTIMATED PROJECT COST $273,700.00 SUMMARY OF CITY COSTS (50% Estimated Construction & Indirect Costs $136,900.00 SUMMARY OF ASSESSABLE COSTS (50% Estimated Construction & Indirect Costs $136,900.00 Note: Totals are rounded for simplicity. Actual amounts will be used for the final assessments calculations. Preliminary Cost Estimate - City Project 11 -24 Exhibit 4 Project Name: Feasibility Report Contract Award Estimated Construction Cost Estimated Expenses PRELIMINARY ANDOVER ASSESSMENT WORKSHEET 2011 Street Reconstruction Flintwood Street NW Date: 05/17/11 Date: Engineering (Includes Surveying, Inspection & Staking): Consulting Costs Aerial Mapping (1% of street) Drainage Plan (0.3% of streettstorm) Administration (3 %) Assessing (1 %) Bonding (0.5 %) Recording Fees / Legal & Easement Advertising Permit and Review Fees Street Signs (Materials and Labor) Material Testing Construction Interest City Costs Total Estimated Expenses Expenses Multiplier Total Estimated Project Cost Project No. 11 -02A Amount: $ 72,500.00 Amount: $ - Amount: $ 72,500.00 $ 9,800.00 $ 720.00 $ 220.00 $ 2,180.00 $ 730.00 $ 500.00 $ 750.00 $ 1,000.00 $ 500.00 $ 1,000.00 $ 2,750.00 $ 20,200.00 27.86% Amount: $ 92,700.00 Estimated Construction Costs $ 72,500.00 Estimated Indirect Expenses $ 20,200.00 Total Estimated Costs $ 92,700.00 Total Estimated Assessable Costs (25 %) _ $ 23,200.00 Feasibility Assessment Rate Per Unit $ 23,200.00 / 6 Units= (Total Estimated Assessable Costs (25 %) a $23,200.00 Total Estimated City Costs (75 %) _ $69,500.00 $ 3,870.00 1 Preliminary Assessment Worksheet Exhibit 5 J J Z W O y r Lv o Q d Z oa � v LU O 0: d fL r Z f� 7 W Ws O N d O ®� O ® O L N 0 Z <&_' LL N U G d R u N V � Q N N Q c 0 0 0 0 0 0 0 0 C. 0 0 0 0 O 0 w 0 0 0 0 0 E N r N r W N ti W w n 0 N E E N M M M M M m c'7 N y N LU Q fA HT fR 69 EA 6? 64 0 0 0 0 0 0 zM ` m co m Cl) N M 0 M N M u7 � Z Z Z Z Z Z C O `m `m 0 0 0 0 0 0 0 0 0 0 c Q Q Q Q Q a Q N �: 3: 3 E Z Z Z Z Z Z 0 0 0 0 0 0 O 2 LL LL IL LL LL LL W M N N 7 N to co r m I L r n L r d c E `m E 0 0 O 2 m m @ YLL LL c m N N U > C > C a O N on U 04 U C4 OJ 0 > L O a N t6 tII co 0 C G c H m m K m W M CO I� O �- ik 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N FQ- 0 0 0 0 0 0 �O m c v c 3 O O N a m m N U N U m E U X X N O O a w m E N Q c0 O N 0 Z Proposed List of Assessed Properties (Exhibit 6 PRELIMINARY ANDOVER AaSSESSFU Project Name: Butternu St NW, Flintwood St NW 173rd Ave NW Street Improvements Feasibility Report Date: 5/17/11 Contract Award Date: Final Construction Cost Estimated Exnenses IENT WORKSHEET Project No.: 11 -24 Amount: $ 220,400.00 Amount: $ - Amount: $ 220,400.00 Engineering (Includes Surveying, Inspection & Staking): $ 30,860.00 Consultant Costs $ - Aerial Mapping (11% of street) $ 2,200.00 Administration (3 %) $ 6,610.00 Assessing (1 %) $ 21200.00 Drainage Plan (0.3% of streettstorm) $ 660.00 Advertising $ 500.00 Recording Fees / Legal & Easement $ 1,500.00 Permit and Review Fees $ 1,500.00 Street Signs (Materials and Labor) $ 2,000.00 Material Testing $ 2,000.00 City Costs $ 3,120.00 Total Estimated Expenses $ 53,200.00 Expenses Multiplier 24.137931% Total Estimated Project Cost Amount: $ 273,600.00 3ted Construction Costs $ 220,400.00 3ted Indirect Expenses $ 53 200.00 Estimated Costs $ 273,600.00 Total Estimated Assessable Costs (50 %) _ $ 136,800.00 Feasibility Assessment Rate Per Unit = $ 136,800.00 / 18 Units= $ 7,600.00 Estimated Asessable Costs (50 %) _ Estimated City Costs (50 %) _ $ 136,800.00 $ 136,800.00 Note: 18 units is 17 current units plus potential lot split for 17251 Butternut Street (per planning department) Preliminary Assessment Worksheet Exhibit 7 z w m w O w a m I- w w z I-- w I- M z N W � W % T I- ~ �U mw 3SQ� Z IL w� ww Q J ®O M ti 1- �z LU z (n I.. fn W wy F-< " U) = > 0 OZQ W O LL. (L Proposed List of Assessed Properties Exhibit 8 Z y N N U ¢ y N Q . 10=000000 O O O O O O 00 00 000000000 0 0 0 0 0 0 0 0 0 p p 20666666 0 0 666666666 9 y E y 0 0 0 0 o Mom o O O (D O (0 o CO O N O (D O (0 O (D O (0 O (O o (O O (D O (O p N r r r r r r r r LO r r r r r r r r ap U) y (p M w N V) V) V) V) VJ V) V3 V) V) (19 V) P V) V) V) V) V) V) V) 'C N co V V V V V V V V V V V V V V V V V O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 m LO Cl) t0 mm (0 (O (M LO m 4') m t0 mm tO t0 m M M l0 LO LO m LO M t0 M t0 M LO LO LO (0 (O LO t0 N (O �O (0 0 (O 0 (O LO (O (0 �O �O m i ZZc czc czc czc czc ccz z Zzcc G G z c z cG z cG z cG z cC ZG c z cG z cG 0 a) m 1 m L a) L 0 L m L 0 a) 0 L 0 L m L 0 N 1. 0 L m a) > 0 > 0 > 0 > 0 > 0 0 0 > 0 > 0 > 0 > 0 > 0 > 0 > 0 > 0 > 0 a a a a a a a a a a a a a a a a c c c c c c c c c zzzzzzzzzzzzzz azz zinin%oininin(i > voininin ninin ai ai ai a 0 a 0 a 0 a 0 a 0 a 0 a 0 a 0 L c` C .)00 0 QM M co G G C C c C c C � � � =_ m m _ CO m O= m m LL LL LL LL LL LL LL LL I I I O M O m O m N r N m (O N V mMLOrrn N 0M N M V M I- M MNMrr m V V V V LO I'll Nrrr <rrrrrr II- rrr � C N L L C w O a) L.> c j O N lu: C O N C O N C 3 Y m a y c °¢ C N `m L U 7 m J> a) m c¢ N m 0 .o Y E m mY am ¢ N U w L 6-0 m 7 ° r m c c F N c c N (ca ` ¢ 0 N QS 0 6 m 0 J m m > co K 4S u ca m J 06 m N c a C . c U m i O a cu C C (D (D �w w w 0�m 0001 -KO mJ O O (O 0 M 0 O N m 0 w o V 0 0 m 0 r 0 V� 0 0 I m 0 o ih O o 0 0 0 0 o 0 o 0 C D 0 0 0 0 0 0 0 0 0 0 o O o 0 0 0 0 0 0 0 0 0 M V m V m V m V m V m V M V m V N N N N N N N N N N N N N N N N N ¢ N M N M N M N m N M N M N M N M N M N M N M N M N M N M N M N M N M F O 0 0 0 0 0 0 0 0 Proposed List of Assessed Properties Exhibit 8 C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for My 17, 20 t 1 City Council Meeting DATE: May 17, 2011 The City Council is requested to receive the following supplemental information. Discussion Items Item #7. Anoka County Sheriff's Office Monthly Report (Supplemental) — Sheriff submitted, City A4mini 05116/2011 11:26 7637674679 CITY O ANDOVER VER — APRIL 2011 02/03 • ITEM APRIL MARCH YTD 2011 APRIL VTD 2010 Radio Calls 753 777 2,877 3,033 Incident Reports 686 643 2,443 3,136 Burglaries 3 5 21 17 Thefts 36 34 148 172 Crim.Sex Cond. 2 1 7 6 Assault 2 1 9 26 Dam to prop. 14 9 40 66 Harr, Comm. 5 10 36 42 Felony Arrests 9 5 33 10 Gross Mis. 1 2 7 3 Misd, Arrests 22 15 70 167 DUI Arrests 11 8 38 45 Domestic Au,. 2 6 17 16 warrant Arr, 9 7 30 38 Traffic Am 204 172 612 831 DUI OEEENSES: DAY OF Sunday Monday Tuesday Wednesday Thursday Friday Saturday WEEK: TIN.IE: 00:43 01.22 20:35 02:01 00 :30 20:23 00 :47 01 :56 01:34 02:08 02:11 05/16/2011 11:26 7637674679 ANOKA CO SHER PATROL PAGE 03/03 CITY OF ANDOVER — APRIL 2011 COMMUNITY SERVICE OFFICER REPORT ITEM APRIL MARCH YTD 2411 APRIL YTD 2110 Radio Calls 116 105 378 370 Incident Reports 123 115 398 374 Accident Assist 1 5 24 13 Veh. Lock Out 17 32 109 71 Extra Patrol 146 217 776 741 Mouse Check 6 17 73 5 Bus. Check 6 4 22 28 Animal Compt. 55 37 136 126 Traffic Assist 12 13 37 53 Aids: Agency 180 202 652 557 Aids: Public 40 27 116 116 Paper Service 0 0 0 i.8 Inspections 0 0 0 0 Ordinance Viol. 1 3 8 g