HomeMy WebLinkAboutEDA - May 17, 2011
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.ANDOVERMN.GOV
ECONOMIC DEVELOPMENT AUTHORITY
MEETING
May 17, 2011
6:00 p.m.
Conference Rooms A & B
1. Call to Order - 6:00 p.m.
2. Approval of Minutes (April 19,2011 Regular; April 19, 2011 Closed)
3. Approve Electronic Sign Quotes - Award City Hall Sign Replacement - Administration
4. Monument Entrance/Electronic Signs Update - Administration
5. EDA Activity - Project Status Report - Administration
6. TIF District & EDA Budget Update - April 201 I-Administration
7. Discuss Commercial Broker RFQ's - Verbal- Administration
8. Other Business
9. Closed Session - Parkside at Andover Station Negotiations Update
10. Adjournment
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1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Economic Development Authorit
CC: Jim Dickinson, City Administrator
FROM: Michelle Hartner, Deputy City Cler
SUBJECT: Approval of Minutes
DATE: May 17,2011
INTRODUCTION
The following minutes \vere provided by Staff for EDA approval:
April 19, 2011 Regular
April 19,2011 Closed
DISCUSSION
The minutes are allached for your review.
ACTION REQUIRED
The EDA is requested to approve the above minutes.
Respectfully submitted,
'fVJ~
Michelle Hartner
Deputy City Clerk
Attach: Minutes
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5 ANDOVER ECONOMIC DEVELOPMENT AUTHORITY MEETING
6 APRIL 19,2011- MINUTES
7
8
9 A Meeting of the Andover Economic Development Authority was called to order by President Mike
10 Gamache, April 19, 2011, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
II Andover, Minnesota.
12
13 Present: Commissioners Sheri Bukkila, Don Jacobson, Mike Knight, Julie
14 Trude, and Robert Nowak
15 Absent: Commissioner Joyce Twistol
16 Also present: Executive Director, Jim Dickinson
17 City Planner, Courtney Bednarz
18
19
20
21 APPROVAL OF MINUTES
22
23 April 5, 2011 Regular l'vleeting: Correct as amended.
24
25 Commissioner Trude stated on page 3, line II add the following sentence; "The EDA consensus
26 was to create a plan and to consider TIF plan modifications to implement."
27
28 Commissioner Knight statcd on page 2, line 40 add "at Andover Station North" after Site Design
29 for Parking Lot.
30
31 Motioll by Trude, Seconded by Bukkila, approval of the minutes as amended. Motion carried
32 unanimously.
33
34 CONSIDER/APPROVE RESOLUTION REQUESTING THE CITY COUNCIL OF THE
35 CITY OF ANDOVER CALL FOR A PUBLIC HEARING ON A MODlFICA TION TO TIlE
36 DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO.1 AND THE
37 MODIFICA TION TO THE TAX INCREltJENT FINANCING PLANS FOR TAX
38 INCREMENT FINANCING DISTRICTS NOS. 1-1 AND 1-2 (BOTH REDEVELOPMENT
39 DISTRICTS)
40
41 Jlfotioll by Jacobson, Seconded by Trude to approve the resolution. Motion carried unanimously.
42
43 !vir. Dickinson suggested when modifying the plan including the area on 140tl1 Lane. The EDA
44 concurred.
45
46 MONUMENT ENTRANCE/ELECTRONIC SIGN COI~tMITTEE UPDA TE
47
48 Mr. Dickinson stated staff started discussions with businesses interested in quoting out the City
Andover Economic Development Authority lv!eeting
J'vlinutes -April 19, 2011
Page 2
I Hall electronic reader board. There are 5 companies interested in putting a quote in.
2
" Commissioner Jacobson asked if the location of the City Hall electronic sign is in the best
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4 location. Commissioner Trude indicated visibility will be improved with a larger color sign.
5
6 Mr. Dickinson indicated he has talked with Doug Fischer, the Anoka County Engineer regarding
7 sign locations. The electronic reader board location at Crosstown Boulevard and Bunker Lake
8 Boulevard should not be a problem; if the parcel is owned by the County they would want a
9 license agreement. The same would be done for the monument sign on the east end of Bunker
10 Lake Boulevard. Dave Berkowitz will be meeting with Rosella Sonsteby on Thursday to discuss
II the location of the monument sign on the west end of Bunker Lake Boulevard.
12
13 Mr. Dickinson indicated the electronic reader board location on Hanson Boulevard and Bunker
14 Lake Boulevard could pose an issue. He suggested the location for the reader board could be
15 moved south closer to the Sheriffs Station.
16
17 Mr. Dickinson stated there is an easement on Round Lake Boulevard, so a monument sign should
18 not pose an issue in that location, but indicated the County has a parcel further north that could
19 be considered.
20
21 Commissioner Trude showed a sample of stone for the signs. Commissioner Jacobson suggested
22 the sub-committee pick the stone.
23
24 Mr. Dickinson stated dialogue will continue with the County and staff will continue to pursue
25 quotes for the City Hall electronic reader board, the EDA will be requested to approve the quote
26 to install at the May EDA meeting.
27
28 PURCHASE AGREE1"fENT/LETTER OF INTENT/PROGRESS REVIEW
29
30 Mr. Dickinson updated on the following:
31
32 Dynamic Sealing Technologies, Inc. - Soil corrections will be done in May with building
"" construction to start in June.
JJ
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35 2011 Special EDA Events - June 15th is the golf event, invites are out.
36
37 Site Designfor Parking Lot at Amlover Station North - When time permits, staff will prepare a
38 design drawing for an access road and a class 5 parking lot.
39
40 Potential Fast Food Restaurants - Staff has received an inquiry from a national franchise
41 looking at Andover for sites.
42
43 Community Center Shelter - Due to the moving of the placement of the shelter, the moving of a
44 3 phase power connection will need to be added to the project costs.
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Andover Economic Development Authority Meeting
Alinutes -April 19. 2011
Page 3
1 OTHER BUSINESS
2 There was none.
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4 Motion by Jacobson, Seconded by Bukkila to recess the meeting to a closed session to discuss
5 Parkside at Andover Station Negotiations. Motion carried unanimously.
6
7 The EDA recessed at 6:35 p.m. to go into a closed session.
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9 The EDA reconvened at 6:59 p.m. from the closed session.
10
11 Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting
12 adjourned at 6:59 p.m.
13
14 Respectfully submitted,
15
16
17 Michelle Hartner, Recording Secretary
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: President and Commissioners
FROM: Jim Dickinson, Executive Director
SUBJECT: Approve Electronic Sign Quotes - Award City Hall Sign Replacement
DATE: May 17,2011
INTRODUCTION
The EDA is requested to receive a presentation from the Executive Director at the meeting.
DISCUSSION
As directed, staff sought quotes for the City Hall Reader Board Replacement Project. The request to
vendors was to quote by May 2nd the following:
Replace the existing Daktronics sign at the Andover City Hall complex located at 1685 Crosstown Blvd
NW. The city is requesting a quote for the following:
Removal & Disposal of existing Daktronics sign
Installation of new LED Watch fire sign per specifications below
Training of city personnel on new sign software
Watchfire Sign Specifications:
Watchfire (W25H-F8) 25mm / 7" full color LED display
37" x 9' 7" overall size - 32x 112 Pixel- 4 lines / 7" characters
140 degree viewing angle
High Speed Wireless connection via radio/modem
The following quotes were received:
DeMars Signs $25,246.00 Low quote
AIM Electronics $25,259.91
Arrow Company $25,950.00
Signs by RSG $26,539.48
LeRoy Signs $26,965.00
ACTION REOUESTED
Award the low quote to DeMars Signs in the amount of$25,246.00.
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1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.Cl.ANDOVER.MN.US
TO: President and Commissioners
FROM: Jim Dickinson, Executive Director
SUBJECT: Monument Entrance/Electronic Sign Update
DATE: May 17,2011
INTRODUCTION
The EDA is requested to receive a presentation from the Executive Director at the meeting.
DISCUSSION
Staff secured quotes from five vendors for the City Hall Reader Board Replacement Project. The low
quote will be awarded as a separate agenda item at the EDA meeting.
Relative to the monument entrance signs and other electronic reader board signs (intersection of Bunker
& Hanson and intersection of Crosstown Blvd. & Bunker). City Staff has been in contact with the
County on using their right-of-way for placement of monument & electronic signs. The City will need to
enter into license agreements with the County for each location.
Staff has also made contact with the Sonsteby family about a monument entrance sign placement on their
property, discussions were positive.
It is also anticipated the EDA Sign Committee may have some updates at the meeting.
ACTION REOUESTED
Re ive a presentation and provide direction to staff.
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NDOVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: EDA President and Board
FROM: Jim Dickinson, Executive Director
SUBJECT: EDA Activity - Project Status Report
DATE: May ]7,20]]
INTRODUCTION
This memo provides a brief update of all development activities in the Andover Station area:
Dynamic Sealing Technologies, Inc. - Dynamic Sealing has indicated they will be finalizing their
drawings this week and will submit for a building permit review ASAP. City Engineering is
coordinating the soil correction work necessary for the building site; the excavation contractor should
have the work completed by EDA meeting time.
2011 Special EDA Events - The mailing requesting corporate/individual participation in the June] 5,
20] I golf event was sent out on April 1st. Staff has assembled all the various prizes and signage
necessary for the event. Registrations are starting to come in; a tally of registrations will be presented
at the meeting.
Site Design for Parking Lot - Staff has prepared a design drawing for the driveway/parking lot for the
site next to the ball field. The project was officially ordered by the City Council at the May 3rd City
Council meeting. This driveway/parking lot is budgeted for EDA construction in the summer of 20 I 1.
Andover Station Area Medians - Pursuant to EOA action last year, Public Works will be maintaining
the medians in the Andover Station Area. Relative to the Bunker Lake Boulevard median, staff is
coordinating the prairie establishment with Prairie Restorations Inc.
www.MetroMSP.orf! and City Website - Staff continues to monitor the EDA's land sales information
on the MetroMSP website sponsored by Anoka County. We have also shown information on other
commercial or industrial lands that are for sale in Andover on both the \vww.metromsp.org and the city
planning department's website. (i.e. Kottkes, Emmerich, Povlitski, TCF, Hughs Industrial Park, etc.).
See attached.
Potelltial Restaurants - Staff has received an additional inquiry from a national franchise looking at
Andover for sites.
Redevelopment Ideas - Staff has started the process to modify the Development District and Tax
Increment Plans. A meeting has been scheduled with the City Planning and Zoning Commission along
with a public hearing before the City Council on June tho
ACT]ON REOUESTED
Rec a brief presentation.
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NDOVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763)
755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
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TO: President & Commissioners
FROM: Jim Dickinson, Executive Director Andover Economic Development Authority
SUBJECT: TIF District & EDA Budget Update - April 201 1
DATE: May 17,2011
INTRODUCTION
The EDA is requested to receive a brief Tax Increment Financing (TIF) District and EDA Budget
update.
DiSCUSSION
The Executive Director will use the attached TIF Cash Flow Analysis as the basis for the TIF District
financial update and to facilitate discussion.
The Executive Director will also review with the EDA the 2011 EDA Fund budget.
ACTION REOUESTED
Receive a presentation and provide direction to staff.
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;Pe fully submitted,
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CITY OF Ai\1l0VEn
Hudget Worksheet - 2011
EDA 2/10.46500
,\crouIII Actual ...\ctual Actual Actual Hullget
Apr YTD
Number ()rscriplion 2007 2008 2009 2010 2011
2011
Rn'enues
Charges for Services
54370 Ta.x Increment Administration F 162.553 173.096 181.416 199,403
165,400
Charges for Services 162,553 173.096 181,416 199,403
165,400
Invcstment Income
56910 Interest Eami..~ 8,174 14,670 7.959 8,222 6,000
56920 Valuation Adjustment 4,016 (\ ,283) 1.527 1.077
Investment Income 12,190 13.387 9,486 9,299 6,000
:V1isccllancous Rc\'cnuc
58100 Refunds & Reimbursements 11.253 1,693 2,487 547
Miscellaneous Re....enue 11 ,253 1.693 2,487 547
Totall~eHnlles 18S,996 188,176 193,389 209,249 171,400
Expenditures
Salaries & Benefits 60,725 79,811 84.380 100,556 102,468
32.972
Departmental
61005 Supplies - General 493 802 1.021 546 2,000
491
61105 R & M Supplies - General 1,202
247
61130 R & M Supplies - landscape 11,226 4,093 1,924 10,000
61310 Meals I lndging 700 45
61315 Continuing Education 250 100 200 1,500
61320 Annual Dues / Licenses 14,630 750 765 915 800
575
61405 Postage 784 319 1.061 506 1.000
267
61410 Transpnrt3tion / Mileage 1,205 1,839 1,943 1,800 2_200
600
Departmental 28,588 7.903 4,790 7,093 18,200
2,225
Operating
62005 Eleclric 7,134 5,172 8,000
62100 Insurance 2,239 2,190 2,537 4,738 5,250
2,873
62200 Rentals 2,563
62210 Computer Services 1.500 1,545 1,600 1,600 1,600
Operating 3,739 3.735 11.271 14,073 14,850
2,873
Professional Services
63005 Professional Services 1,965 1,550 5,656 3,46-1 5,200
5,574
63010 Contractual Services 17,236 12,533 14,244 17.046 79,000
63015 Altomc)' 619 1,810 2,000
63025 Publishing 947 816 25 988 2.500
229
63100 R & M Labor. General 3,282 1,950
63200 Inspections 156 23 35 23
Professional Services 23.586 17,491 21,770 21,521 88.700
5,803
Total Expenditures 116.638 108,9~0 122,211 I ~3,243 224,218
~3,873
Nt.. IncrC'ase (l)ecrC'3se) in I'll 69,3S8 79,236 71,178 66,006
(S2,818) (43,873)
Fund BahlnCl'
Beginnin~ 181,OS8 2S0,416 329,6S2 400,830 ~66,836 ~66,8
6
Endin~ 2S0,416 329,652 400,830 466,836
414,018 ~22,963
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