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HomeMy WebLinkAboutEDA - April 5, 2011 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV ECONOMIC DEVELOPMENT AUTHORITY MEETING April 5, 2011 6:00 p.m. Conference Rooms A & B 1. Call to Order - 6:00 p.m. 2. Approval of Minutes (March 15, 2011) 3. Monument Entrance Committee Update 4. Purchase Agreement/Letter ofIntentJProgress Review 5. TIF District & EDA Budget Update - Administration 6. Other Business 7. Adjournment C I T Y o F @ NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Economic Development Authorit CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approval of Minutes DATE: April 5, 2011 INTRODUCTION The following minutes were provided by Staff for EDA approval: March 15, 2011 Regular DISCUSSION The minutes are attached for your review. ACTION REOUIRED The EDA is requested to approve the above minutes. Respectfully submitted, t-fh~~ Michelle Hartner Deputy City Clerk Attach: Minutes 1 2 3 4 5 ANDOVER ECONOMIC DEVELOPMENT AUTHORITY MEETING 6 ~RCHl~2ml-MINUTES 7 8 9 A Meeting ofthe Andover Economic Development Authority was called to order by President Mike 10 Gamache, March 15,2011,6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 11 Andover, Minnesota. 12 13 Present: Commissioners Sheri Bukkila, Don Jacobson, Mike Knight, Julie 14 Trude and Joyce Twistol 15 Absent: Commissioner Robert Nowak 16 Also present: Executive Director, Jim Dickinson 17 City Planner, Courtney Bednarz 18 19 20 21 APPROVAL OF MINUTES 22 23 February 15, 2011 Regular Meeting: Correct as amended 24 25 Commissioner Trude stated on page 3, line 5, the sentence should be written as: Each sign may 26 be "a" different "size". 27 28 Motion by Trude, Seconded by Knight, approval of the minutes as amended. Motion carried 29 unanimously (Gamache present). 30 31 February 16, 2011 Workshop: Correct as amended 32 33 Commissioner Trude stated on page 2, line 10 after the word area this sentence should be added: 34 "so traffic would enter from 138th Avenue rather than Bunker Lake Boulevard". 35 36 Commissioner Trude stated on page 3, line 14, the words indicated spendiag should be replaced 37 with "suggested concentrating". 38 39 Commissioner Trude stated on page 3, line 31 remove af01:lRd the L'\ndover Station ponds and 40 replace with "for capital improvement". 41 42 Motion by Trude, Seconded by Bukkila, approval of the minutes as amended. Motion carried 43 unanimously (Gamache present). 44 45 AUTHORIZE INSTALLATION OF ANDOVER YMCA/COMMUNITY CENTER 46 SHELTER/11-22 47 48 Mr. Dickinson reviewed the proposal for the Andover YMCA/Community Center shelter. Andover Economic Development Authority Meeting Minutes -March 15, 2011 Page 2 1 Commissioner Knight asked what the shelter would be used for. Mr. Dickinson indicated the 2 YMCA would use the shelter for summer activities and the shelter would be available to the 3 general public. 4 5 Commissioner Jacobson stated he is not in agreement with the location of the shelter. 6 7 Mr. Dickinson indicated there are set backs that have to be met. The shelter needs to be kept 8 away from the traffic flow. The shelter will match the Community Center building. Mr. 9 Dickinson reminded the EDA the shelter has not gone through the commercial site plan review. 10 11 Commissioner Trude suggested moving the shelter back. Commissioner Jacobson suggested a 12 phase II for the shelter which would include plant or tree screening around the shelter. 13 14 Mr. Dickinson stated he would try and move the shelter as requested by the EDA. The YMCA 15 needs to concur with the changes. 16 17 Motion by Jacobson, Seconded by Knight, authorizing use of the area based upon the fact the 18 City is furnishing the labor and the City will be reimbursed from YMCA for materials. Also 19 consideration after the shelter is up to be brought back to the EDA to determine iflandscaping is 20 needed. Motion carried unanimously. 21 22 MONUMENT ENTRANCE/ELECTRONIC SIGN COMMITTEE UPDATE 23 24 Commissioner Trude stated Signs by RSG provided drawings of sign concepts at no cost. She 25 reviewed the drawings. She indicated staff is working on the City Code amendments and 26 working with the County on the placement of the signs. The County indicated signs can be 27 placed in the site line; they just need to see the plan. 28 29 Commissioner Trude indicated the electronic sign placement on the northwest comer of Bunker 30 Lake Boulevard and Hanson Boulevard is a visible clutter and the EDA can not afford a large 31 enough sign for that area. She suggested looking at the southeast comer of the intersection to put 32 a SIgn. 33 34 Commissioner Jacobson asked the difference in cost for single sided electronic sign verses a 35 double sided. Mr. Dickinson indicated the difference is approximately $12,000. 36 37 Commissioner Trude reviewed the entrance signs. She stated with a budget of $40,000 they 38 could have three entrance signs. The signs would be located at Bunker Lake Boulevard & ih 39 Avenue; Round Lake Boulevard (by City View Farms) and Bunker Lake Boulevard (east 40 entrance). 41 42 Commissioner Jacobson stated he does not like to spend the money, but ifthey are going to move 43 forward with the signs he wants to see them done right the first time. 44 Andover Economic Development Authority Meeting Minutes -March 15, 2011 Page 3 1 Commissioner Bukkila asked how many signs total. Commissioner Trude indicated three 2 entrance signs and three electronic signs. The placement of the electronic signs would be 3 Crosstown Boulevard & Hanson Boulevard, Bunker Lake Boulevard & Hanson Boulevard, and 4 Bunker Lake Boulevard and Crosstown Boulevard. 5 6 Commissioner Trude indicated there are three possibilities for the Crosstown Boulevard and 7 Hanson Boulevard sign. Those being: the southeast comer (the Holasek property), the northeast 8 comer (Clocktower Commons) and cutting off the top of the sign at City Hall and putting a 9 bigger version of an electronic sign. 10 11 Commissioner Bukkila asked for the total cost of all of signs. Commissioner Trude indicated 12 there are no prices at this time. Mr. Dickinson indicated $125,000 is currently budgeted for all of 13 the signs. 14 15 Commissioner Trude stated there are two other sign companies who would like to provide sign 16 proposals at no cost. 17 18 Commissioner Trude reviewed the goals for the signs: 19 20 Low maintenance signs 21 Smaller size entrance signs on Round Lake Boulevard (City View Farms) and Bunker Lake 22 Boulevard (east entrance) 23 Larger size entrance sign on Bunker Lake Boulevard & 7th Avenue 24 25 Commissioner Trude indicated no decisions needed to be made at this time, the information 26 provided is just an update. 27 28 EDA ACTIVITY - PROJECT STATUS REPORT 29 30 Mr. Dickinson updated on the following: 31 32 Dynamic Sealing Technologies, Inc. - Dynamic Sealing is planning for spring construction. 33 Soil corrections will begin in about a month. 34 35 2011 Special EDA Events - The mailing for the June 15th golf event will be going out the end of 36 March. The golf event will be held at Majestic Oaks. 37 38 Site Designfor Parking Lot- This project is not a high priority. Work on this project will be 39 done as time permits. 40 41 Andover Station Banners - The 40 new banners will be installed within the next month. 42 43 MetroMSP.org Website - Information regarding City and privately owned parcels for sale have 44 been entered on the metromsp.org website. Andover Economic Development Authority Meeting Minutes-March 15,2011 Page 4 1 2 Potential Fast Food Restaurants - Two franchises have contacted Stafflooking for Andover 3 sites. At this time their names will not be disclosed. 4 5 TIF DISTRICT & EDA BUDGET UPDATE 6 7 Mr. Dickinson reviewed the TIF Cash Flow Analysis. 8 9 Mr. Dickinson stated the 2011 transfer of funds will be done after the 2010 audit is complete. 10 11 DISCUSS/CONSIDER COMMERCIAL BROKER RFQ 12 13 Motion by Jacobson, Seconded by Bukkila, approving Staff to move forward in pursuing a 14 commercial broker to market EDA owned properties in Andover Station North. Motion carried 15 unanimously. 16 17 APPROVE 2011-2012 EDA GOALS 18 19 Mr. Dickinson indicated the 2011-2012 EDA goals should be formally adopted. 20 21 Commissioner Jacobson suggested looking at other potential areas that could be rezoned 22 commercial. 23 24 Commissioner Trude stated number 6 on the list of goals should be written as: Utilize the 25 $25,000 from United Properties to enhance for capital improvement. The EDA concurred. 26 27 Motion by Trude, Seconded by Knight, to approve the proposed EDA Goals for 2011-2012 as 28 amended. Motion carried unanimously. 29 30 OTHER BUSINESS 31 32 There was none. 33 34 Motion by Jacobson, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting 35 adjourned at 6:59 p.m. 36 37 Respectfully submitted, 38 39 40 Michelle Hartner, Recording Secretary @ 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: President and Commissioners FROM: Jim Dickinson, Executive Director SUBJECT: Monument EntrancelElectronic Sign Committee Update DATE: April 5, 2011 INTRODUCTION The EDA is requested to receive a presentation from the committee at the meeting. DISCUSSION To assist with the discussion, please refer to the current "draft" illustrations. Please keep in mind these are a work in progress, but the committee is seeking the EDA's feedback on the illustrations. 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WWW.CI.ANDOVER.MN.US TO: EDA President and Board CC: Jim Dickinson, Executive Director FROM: Will Neumeister, Community Development Director..J- SUBJECT: EDA Activity - Project Status Report DATE: April 5, 2011 INTRODUCTION This memo provides a brief update of all development activities in the Andover Station area: Dynamic Sealing Technologies, Inc. - Dynamic Sealing will be submitting a set of drawings for a building permit in the next two weeks, 2011 Special EDA Events - The mailing requesting corporate/individual participation in the June 15, 2011 golf event was sent out on April I st.. Site Design for Parking Lot - Staff is preparing a design drawing for the driveway/parking lot for the site next to the ball field. This driveway/parking lot is budgeted for EDA construction in the summer of 2011. Andover Station Banners - The 40 new banners for Andover Station arrived on March 2nd, Public Works will be installing them on every other light pole on Jay Street (between Bunker Lake Blvd, and Station Parkway), We have ordered special (wire) cable ties to better secure them to the light poles. www,MetroMSP.oTfz and City Website - Staff has finished logging in the EDA's land sales information on the County's website. We have also shown information on other commercial or industrial lands that are for sale in Andover on both the www,metromsp.org and the city planning department's website (Le, Kottkes, Emmerich, Povlitski, TCF, Hughs Industrial Park, etc.). See attached. Potential Fast Food Restaurants - Staff revisited one of the recent contacts from one of the franchises looking at Andover for sites. The broker continues to pursue, but commitment remains uncertain (see attached email). Redevelopment Ideas - Staff has recently begun "brainstorming" some design concepts for a potential development site in Andover. Staff will discuss the concepts at the meeting, ACTION REOUESTED Discussion on the redevelopment plan ideas is requested; other information is to update the EDA. Respectfully submitted, /..-Vel... Will Neumeister Attachments: Commercial/Industrial Listings (on websites); email Will Neumeister From: - - - Sent: Monday, March 28, 2011 1 :43 PM To: Will Neumeister Subject: RE: Andover Fast Food Site (Drawing #3) Unfortunately no. My client had a HUGE corporate project that they have been busy with the last couple of months so everything has taken a back seat for the time. I was told that things will be back to normal for them early-mid April. I am working on a handful of sites for these guys and Andover definitely remains a. market of interest. 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(763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: President & Commissioners FROM: Jim Dickinson, Executive Director Andover Economic Development Authority SUBJECT: TIF District & EDA Budget Update DATE: AprilS, 2011 INTRODUCTION The EDA is requested to receive a brief Tax Increment Financing (TIF) District and EDA Budget update. DISCUSSION The Executive Director will use the attached TIF Cash Flow Analysis as the basis for the TIF District financial update and to facilitate discussion, The Executive Director will also review with the EDA the 2011 EDA Fund budget. ACTION REOUESTED Receive a presentation and provide direction to staff. ~~ 0(00)0<0<0<0 8 ~ ~~R~~M~~RMR ~ ~~~ ~~~~~~8 ~ ~o ~~~~~~~ ~ ~i N~~~~ ~ ~u ~ ~ '" _ M M o ~ T"" T"" t::. l.L ._ 0_ q ~F~ ~ ~ ~ E (/) ""'"_ t--R ~ ~ ~ T"" m ~ ~ ~~ * e .2 :J=: @ @ g: c;.'S ~~- - "8' gg~ re ~<( '5 ORq<>>_ ~ Oc: o :2:2f8 ~ O::~ ~ t:.. t:.. ~ <>>R -31ii x T'"" N fJ) ,.,0 (jj.i3 @: g: " > .!!2 Q) :;: a: ~ w " '" o 0. 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Q) F o..j ~ ~ ~ ~ ~ lS....l ~ . o ~ .~ 0 0- ~ ~ ~ (J) m ~;:~~~~~ m ~;:~~~~~ :c ~ M~~~~~~ ~ ~~~~~~~ Q) C\i C\I C ~ ~ - a. - CITY OF ANDOVER Budget Worksheet - 2011 EDA 2110-46500 Account Actual Actual Actual Unaudited Budget Mar YTD Number Description 2007 2008 2009 2010 2011 2011 _ ~!~~~~s_:.~'-_._-- Charges for Services 54370 Tax Increment Administration F 162,553 173,096 181,416 199,403 165,400 Charges for Services 162,553 173,096 181,416 199,403 165,400 Investment Income 56910 Interest Earned 8,174 14,670 7,959 8,223 6,000 56920 Valuation Adjustment 4,016 (1,283) 1,527 1,077 Investment Income 12,190 13,387 9,486 9,300 6,000 Miscellaneous Revenue 58100 Refunds & Reimbursements 11,253 1,693 2,487 547 Miscellaneous Revenue 11,253 1,693 2,487 547 Total Revenues 185,996 188,176 193,389 209,250 171,400 Salaries & Benefits 60,725 79,811 84,380 100,555 102,468 19,115 Departmental 61005 Supplies - General 493 802 1,021 546 2,000 61105 R & M Supplies - General 1,202 61130 R & M Supplies - Landscape 11 ,226 4,093 1,924 10,000 61310 Meals I Lodging 700 45 61315 Continuing Education 250 100 200 1,500 61320 Annual Dues / Licenses 14,630 750 765 915 800 575 61405 Postage 784 319 1,061 506 1,000 267 61410 Transportation I Mileage 1,205 1,839 1,943 1,800 2,200 450 Departmental 28,588 7,903 4,790 7,093 18,200 1,337 Operating 62005 Electric 7.134 5,172 8,000 62100 Insurance 2,239 2,190 2,537 4,738 5,250 2,873 62200 Rentals 2,563 62210 Computer Services 1,500 1,545 1,600 1,600 1,600 Operating 3,739 3,735 11,271 14,073 14,850 2,873 Professional Services 63005 Professional Services 1,965 1.550 5,656 3,464 5,200 5,574 .~. 63010 Contractual Services 17,236 12,533 14,244 17,046 79,000 63015 Attorney 619 1,810 2,000 f' 63025 Publishing 947 816 25 988 2,500 63100 R & M Labor - General 3,282 1,950 63200 Inspections 156 23 35 23 Professional Services 23,586 17,491 21,770 21,521 88,700 5,574 Total Expenditures 116,638 108,940 122,211 143,242 224,218 28,899 Net Increase (Decrease) in FB 69,358 79,236 71,178 66,008 (52,818) (28,899) Fund Balance Beginning 181,058 250,416 329,652 400,830 415,755 362,937 Euding 250,416 329,652 400,830 466,838 362,937 334,038 - ~- 3/31/2011 City of Andover Budget Detail for all Object Codes (List each expense account individually with specific cost detail) Department / Cost Center: Economic Development - 2110 . . AmoUnt Requested Total 2010 2011 "'- ~. 'IIrUU\l' Code Explanation Budget , Request · 1-hlati :S-loW 61005 SUPPLIES - GENERAL 2,000 2,000 paper/promotions supplies 0 0 0 0 , Total 2,000 0 2,000 61130 R & M SUPPLIES. LANDSCAPE 0 0 median expenditures 0 10,000 10,000 0 0 .. .... ......Total ..0 '10.0tltl 10,000 i .' ..... 61310 MEALS / LODGING 700 700 Special events participation - Staff/Commission 0 0 0 0 .. , .. '.Tot~1 .... "0' 7760 27 7 ..... 700 61315 CONTINUING EDUCATION 1,500 1,500 Training opportunities - Staff/Commission 0 0 0 0 , . , ,.i'" ..Total 1,500 ........'.. II 1.Slltl ... .."',ii .... .... ..... H... 61320 ANNUAL DUES / LICENSES 800 800 Chamber of Commerce Dues 0 0 -Anoka Area & Metro North 0 0 . 0 0 ... Total 800 0 ...800 Ii .... ...... ,.i" ... 61405 POSTAGE 1,000 1,000 Newsletter Publication & Mailings 0 0 0 0 TotaJ 1,000 .., tl ,iJ.tlll& 'i:- S ...... 61410 TRANSPORTATION / PARKING 2,200 2,200 Staff/Commision Travel 0 0 Executive Director % allocation 0 0 0 0 ..... ..... Total ..IF ................~ ...... ..,......... ..... ..... 2,200 .. ...... 62005 ELECTRIC 0 8,000 8,000 Andover Station Area Street Light Cost Sharing 0 . 0 0 0 , ....T()tal lI.tlOtl .. .. ij,OtlO .,i.... i........, .. , ...., , .......... 0 62100 INSURANCE 5,250 5,250 Risk ManagementlLMCIT Premiums 0 0 0 0 ..... ... 'F Tota 5,250 ... Itl. Ii. ~ ....... ....... 5,250 .,. 62210 COMPUTER SERVICES 1,600 1,600 Central systems - Server/email/imaging/etc. 0 0 0 0 Page 1 of2 _ l\ - City of Andover Budget Detail for all Object Codes (List each expense account individually with specific cost detail) Department I Cost Center: Economic Development - 2110 AmountRequested Total Priority 2010 2011 2011 1thfolJgh 5 CodEr' Budqet<' Adjustment Request 1-hiqh::5How , , Total 1,600 0 1,600 63005 PROFESSIONAL SERVICES 3,500 3,500 Audit and Financial Services 1,700 1,700 0 0 .,'..."" , ,,' /0 , Total 5,200 . 5,200 <, 63010 CONTRACTUAL SERVICES 1,000 1,000 Landscaping @ Andover Station - assoc membership 10,000 (8,000) 2,000 Maintenance - Andover Station Area 20,000 20,000 Partnership opportunities - EDA Discretionary 16,000 16,000 ';?j:- Three Community Monument Entrance Signs 0 40,000 40,000 > ;;... << <: <" ... ITotal "< <' 32,000 79,000 1< i<< <<"'!' \ ,..... <, 47,000 < 63015 ATTORNEY 2,000 2,000 0 0 0 0 < i., n., Total 2,000 () "......:z.(J()() .. .. .... .< "'< << 63025 PUBLISHING 2,500 2,500 Tax Increment Reporting 0 0 0 0 <<.<. .....,. .... .i....Total 2,500 I < , () .:Z.50() <.., Grand Total for all Expenditures $71,750 $50,000 $121,750_ Page 2 of2 ~- -I-' C GJ . " ~ " ::.:; b:. --;-,-:-~ I 0 ~ ~ ~ .--- -----:.:.;. I ; ',it" . :.r- #' ~ - ~ c > .. .' I ' : .'.J' II" '.. ~ . ,;:; ';""~"" ^ '__' ~'. '.. ....~? .0 GJ, ~,,/ .,. -.-'J: "'....~ll ~ . OJ ,'." , Vl 0 '., I v. Vo{I 'JI - ~. "'~ ' j c C...., 'I ' '.'~ .~ - "'-.,(,-~. . ! ." "3 -:';:::~-'~'" CO CO "":"./,,, .... ' r \', T"''-' -'-' D.. u '.;'. ..... ,-" . .' " - - . . !.-- '-....\ . ./-;:, /.', '."-" i b.O X GJ ' '. . ' .', '," ,,; u...J ,- ,t' ,.. ".: . '.. i I -0 r-; ."\. . . E r"'-'*-''-'' ":" ' i CO \ILI'~ E ' I .J-l I -;. ~ . .~, : c \.! __iJ...:.:.. , .', ", ,I J '1,~. ' I l OJ t /J _nN " ~ I! 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