HomeMy WebLinkAboutEDA - April 5, 2011
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.ANDOVERMN.GOV
ECONOMIC DEVELOPMENT AUTHORITY
MEETING
April 5, 2011
6:00 p.m.
Conference Rooms A & B
1. Call to Order - 6:00 p.m.
2. Approval of Minutes (March 15, 2011)
3. Monument Entrance Committee Update
4. Purchase Agreement/Letter ofIntentJProgress Review
5. TIF District & EDA Budget Update - Administration
6. Other Business
7. Adjournment
C I T Y o F @
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Economic Development Authorit
CC: Jim Dickinson, City Administrator
FROM: Michelle Hartner, Deputy City Clerk
SUBJECT: Approval of Minutes
DATE: April 5, 2011
INTRODUCTION
The following minutes were provided by Staff for EDA approval:
March 15, 2011 Regular
DISCUSSION
The minutes are attached for your review.
ACTION REOUIRED
The EDA is requested to approve the above minutes.
Respectfully submitted,
t-fh~~
Michelle Hartner
Deputy City Clerk
Attach: Minutes
1
2
3
4
5 ANDOVER ECONOMIC DEVELOPMENT AUTHORITY MEETING
6 ~RCHl~2ml-MINUTES
7
8
9 A Meeting ofthe Andover Economic Development Authority was called to order by President Mike
10 Gamache, March 15,2011,6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
11 Andover, Minnesota.
12
13 Present: Commissioners Sheri Bukkila, Don Jacobson, Mike Knight, Julie
14 Trude and Joyce Twistol
15 Absent: Commissioner Robert Nowak
16 Also present: Executive Director, Jim Dickinson
17 City Planner, Courtney Bednarz
18
19
20
21 APPROVAL OF MINUTES
22
23 February 15, 2011 Regular Meeting: Correct as amended
24
25 Commissioner Trude stated on page 3, line 5, the sentence should be written as: Each sign may
26 be "a" different "size".
27
28 Motion by Trude, Seconded by Knight, approval of the minutes as amended. Motion carried
29 unanimously (Gamache present).
30
31 February 16, 2011 Workshop: Correct as amended
32
33 Commissioner Trude stated on page 2, line 10 after the word area this sentence should be added:
34 "so traffic would enter from 138th Avenue rather than Bunker Lake Boulevard".
35
36 Commissioner Trude stated on page 3, line 14, the words indicated spendiag should be replaced
37 with "suggested concentrating".
38
39 Commissioner Trude stated on page 3, line 31 remove af01:lRd the L'\ndover Station ponds and
40 replace with "for capital improvement".
41
42 Motion by Trude, Seconded by Bukkila, approval of the minutes as amended. Motion carried
43 unanimously (Gamache present).
44
45 AUTHORIZE INSTALLATION OF ANDOVER YMCA/COMMUNITY CENTER
46 SHELTER/11-22
47
48 Mr. Dickinson reviewed the proposal for the Andover YMCA/Community Center shelter.
Andover Economic Development Authority Meeting
Minutes -March 15, 2011
Page 2
1 Commissioner Knight asked what the shelter would be used for. Mr. Dickinson indicated the
2 YMCA would use the shelter for summer activities and the shelter would be available to the
3 general public.
4
5 Commissioner Jacobson stated he is not in agreement with the location of the shelter.
6
7 Mr. Dickinson indicated there are set backs that have to be met. The shelter needs to be kept
8 away from the traffic flow. The shelter will match the Community Center building. Mr.
9 Dickinson reminded the EDA the shelter has not gone through the commercial site plan review.
10
11 Commissioner Trude suggested moving the shelter back. Commissioner Jacobson suggested a
12 phase II for the shelter which would include plant or tree screening around the shelter.
13
14 Mr. Dickinson stated he would try and move the shelter as requested by the EDA. The YMCA
15 needs to concur with the changes.
16
17 Motion by Jacobson, Seconded by Knight, authorizing use of the area based upon the fact the
18 City is furnishing the labor and the City will be reimbursed from YMCA for materials. Also
19 consideration after the shelter is up to be brought back to the EDA to determine iflandscaping is
20 needed. Motion carried unanimously.
21
22 MONUMENT ENTRANCE/ELECTRONIC SIGN COMMITTEE UPDATE
23
24 Commissioner Trude stated Signs by RSG provided drawings of sign concepts at no cost. She
25 reviewed the drawings. She indicated staff is working on the City Code amendments and
26 working with the County on the placement of the signs. The County indicated signs can be
27 placed in the site line; they just need to see the plan.
28
29 Commissioner Trude indicated the electronic sign placement on the northwest comer of Bunker
30 Lake Boulevard and Hanson Boulevard is a visible clutter and the EDA can not afford a large
31 enough sign for that area. She suggested looking at the southeast comer of the intersection to put
32 a SIgn.
33
34 Commissioner Jacobson asked the difference in cost for single sided electronic sign verses a
35 double sided. Mr. Dickinson indicated the difference is approximately $12,000.
36
37 Commissioner Trude reviewed the entrance signs. She stated with a budget of $40,000 they
38 could have three entrance signs. The signs would be located at Bunker Lake Boulevard & ih
39 Avenue; Round Lake Boulevard (by City View Farms) and Bunker Lake Boulevard (east
40 entrance).
41
42 Commissioner Jacobson stated he does not like to spend the money, but ifthey are going to move
43 forward with the signs he wants to see them done right the first time.
44
Andover Economic Development Authority Meeting
Minutes -March 15, 2011
Page 3
1 Commissioner Bukkila asked how many signs total. Commissioner Trude indicated three
2 entrance signs and three electronic signs. The placement of the electronic signs would be
3 Crosstown Boulevard & Hanson Boulevard, Bunker Lake Boulevard & Hanson Boulevard, and
4 Bunker Lake Boulevard and Crosstown Boulevard.
5
6 Commissioner Trude indicated there are three possibilities for the Crosstown Boulevard and
7 Hanson Boulevard sign. Those being: the southeast comer (the Holasek property), the northeast
8 comer (Clocktower Commons) and cutting off the top of the sign at City Hall and putting a
9 bigger version of an electronic sign.
10
11 Commissioner Bukkila asked for the total cost of all of signs. Commissioner Trude indicated
12 there are no prices at this time. Mr. Dickinson indicated $125,000 is currently budgeted for all of
13 the signs.
14
15 Commissioner Trude stated there are two other sign companies who would like to provide sign
16 proposals at no cost.
17
18 Commissioner Trude reviewed the goals for the signs:
19
20 Low maintenance signs
21 Smaller size entrance signs on Round Lake Boulevard (City View Farms) and Bunker Lake
22 Boulevard (east entrance)
23 Larger size entrance sign on Bunker Lake Boulevard & 7th Avenue
24
25 Commissioner Trude indicated no decisions needed to be made at this time, the information
26 provided is just an update.
27
28 EDA ACTIVITY - PROJECT STATUS REPORT
29
30 Mr. Dickinson updated on the following:
31
32 Dynamic Sealing Technologies, Inc. - Dynamic Sealing is planning for spring construction.
33 Soil corrections will begin in about a month.
34
35 2011 Special EDA Events - The mailing for the June 15th golf event will be going out the end of
36 March. The golf event will be held at Majestic Oaks.
37
38 Site Designfor Parking Lot- This project is not a high priority. Work on this project will be
39 done as time permits.
40
41 Andover Station Banners - The 40 new banners will be installed within the next month.
42
43 MetroMSP.org Website - Information regarding City and privately owned parcels for sale have
44 been entered on the metromsp.org website.
Andover Economic Development Authority Meeting
Minutes-March 15,2011
Page 4
1
2 Potential Fast Food Restaurants - Two franchises have contacted Stafflooking for Andover
3 sites. At this time their names will not be disclosed.
4
5 TIF DISTRICT & EDA BUDGET UPDATE
6
7 Mr. Dickinson reviewed the TIF Cash Flow Analysis.
8
9 Mr. Dickinson stated the 2011 transfer of funds will be done after the 2010 audit is complete.
10
11 DISCUSS/CONSIDER COMMERCIAL BROKER RFQ
12
13 Motion by Jacobson, Seconded by Bukkila, approving Staff to move forward in pursuing a
14 commercial broker to market EDA owned properties in Andover Station North. Motion carried
15 unanimously.
16
17 APPROVE 2011-2012 EDA GOALS
18
19 Mr. Dickinson indicated the 2011-2012 EDA goals should be formally adopted.
20
21 Commissioner Jacobson suggested looking at other potential areas that could be rezoned
22 commercial.
23
24 Commissioner Trude stated number 6 on the list of goals should be written as: Utilize the
25 $25,000 from United Properties to enhance for capital improvement. The EDA concurred.
26
27 Motion by Trude, Seconded by Knight, to approve the proposed EDA Goals for 2011-2012 as
28 amended. Motion carried unanimously.
29
30 OTHER BUSINESS
31
32 There was none.
33
34 Motion by Jacobson, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting
35 adjourned at 6:59 p.m.
36
37 Respectfully submitted,
38
39
40 Michelle Hartner, Recording Secretary
@
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: President and Commissioners
FROM: Jim Dickinson, Executive Director
SUBJECT: Monument EntrancelElectronic Sign Committee Update
DATE: April 5, 2011
INTRODUCTION
The EDA is requested to receive a presentation from the committee at the meeting.
DISCUSSION
To assist with the discussion, please refer to the current "draft" illustrations. Please keep in mind these
are a work in progress, but the committee is seeking the EDA's feedback on the illustrations.
At the time of the distribution of the EDA meeting packet, cost estimates were still being worked on.
ACTION REOUESTED
Receive a presentation and provide direction to the committee and staff.
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755.5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: EDA President and Board
CC: Jim Dickinson, Executive Director
FROM: Will Neumeister, Community Development Director..J-
SUBJECT: EDA Activity - Project Status Report
DATE: April 5, 2011
INTRODUCTION
This memo provides a brief update of all development activities in the Andover Station area:
Dynamic Sealing Technologies, Inc. - Dynamic Sealing will be submitting a set of drawings for a
building permit in the next two weeks,
2011 Special EDA Events - The mailing requesting corporate/individual participation in the June 15,
2011 golf event was sent out on April I st..
Site Design for Parking Lot - Staff is preparing a design drawing for the driveway/parking lot for the
site next to the ball field. This driveway/parking lot is budgeted for EDA construction in the summer of
2011.
Andover Station Banners - The 40 new banners for Andover Station arrived on March 2nd, Public
Works will be installing them on every other light pole on Jay Street (between Bunker Lake Blvd, and
Station Parkway), We have ordered special (wire) cable ties to better secure them to the light poles.
www,MetroMSP.oTfz and City Website - Staff has finished logging in the EDA's land sales information
on the County's website. We have also shown information on other commercial or industrial lands that
are for sale in Andover on both the www,metromsp.org and the city planning department's website (Le,
Kottkes, Emmerich, Povlitski, TCF, Hughs Industrial Park, etc.). See attached.
Potential Fast Food Restaurants - Staff revisited one of the recent contacts from one of the franchises
looking at Andover for sites. The broker continues to pursue, but commitment remains uncertain (see
attached email).
Redevelopment Ideas - Staff has recently begun "brainstorming" some design concepts for a potential
development site in Andover. Staff will discuss the concepts at the meeting,
ACTION REOUESTED
Discussion on the redevelopment plan ideas is requested; other information is to update the EDA.
Respectfully submitted, /..-Vel...
Will Neumeister
Attachments: Commercial/Industrial Listings (on websites); email
Will Neumeister
From: - - -
Sent: Monday, March 28, 2011 1 :43 PM
To: Will Neumeister
Subject: RE: Andover Fast Food Site (Drawing #3)
Unfortunately no. My client had a HUGE corporate project that they have been busy with the last couple of months so
everything has taken a back seat for the time. I was told that things will be back to normal for them early-mid April.
I am working on a handful of sites for these guys and Andover definitely remains a. market of interest. I am very persistent
in getting in front of them so I will let you know when I am able to discuss the Bunker Lake Blvd corridor with them.
Thanks for checking in Will.
.n
-
From: Will Neumeister rmailto:W.Neumeister@landovermn.Qovl
Sent: Monday, March 28, 20111:34 PM
Subject: RE: Andover Fast Food Site (Drawing #3)
Any progress on the sites in Andover?
Wi{{ :Neumeister
Community We-vefopment <Director
City of jlnaover
(763) 767-5140
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: President & Commissioners
FROM: Jim Dickinson, Executive Director Andover Economic Development Authority
SUBJECT: TIF District & EDA Budget Update
DATE: AprilS, 2011
INTRODUCTION
The EDA is requested to receive a brief Tax Increment Financing (TIF) District and EDA Budget
update.
DISCUSSION
The Executive Director will use the attached TIF Cash Flow Analysis as the basis for the TIF District
financial update and to facilitate discussion,
The Executive Director will also review with the EDA the 2011 EDA Fund budget.
ACTION REOUESTED
Receive a presentation and provide direction to staff.
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CITY OF ANDOVER
Budget Worksheet - 2011
EDA 2110-46500
Account Actual Actual Actual Unaudited Budget Mar YTD
Number Description 2007 2008 2009 2010 2011 2011
_ ~!~~~~s_:.~'-_._--
Charges for Services
54370 Tax Increment Administration F 162,553 173,096 181,416 199,403 165,400
Charges for Services 162,553 173,096 181,416 199,403 165,400
Investment Income
56910 Interest Earned 8,174 14,670 7,959 8,223 6,000
56920 Valuation Adjustment 4,016 (1,283) 1,527 1,077
Investment Income 12,190 13,387 9,486 9,300 6,000
Miscellaneous Revenue
58100 Refunds & Reimbursements 11,253 1,693 2,487 547
Miscellaneous Revenue 11,253 1,693 2,487 547
Total Revenues 185,996 188,176 193,389 209,250 171,400
Salaries & Benefits 60,725 79,811 84,380 100,555 102,468 19,115
Departmental
61005 Supplies - General 493 802 1,021 546 2,000
61105 R & M Supplies - General 1,202
61130 R & M Supplies - Landscape 11 ,226 4,093 1,924 10,000
61310 Meals I Lodging 700 45
61315 Continuing Education 250 100 200 1,500
61320 Annual Dues / Licenses 14,630 750 765 915 800 575
61405 Postage 784 319 1,061 506 1,000 267
61410 Transportation I Mileage 1,205 1,839 1,943 1,800 2,200 450
Departmental 28,588 7,903 4,790 7,093 18,200 1,337
Operating
62005 Electric 7.134 5,172 8,000
62100 Insurance 2,239 2,190 2,537 4,738 5,250 2,873
62200 Rentals 2,563
62210 Computer Services 1,500 1,545 1,600 1,600 1,600
Operating 3,739 3,735 11,271 14,073 14,850 2,873
Professional Services
63005 Professional Services 1,965 1.550 5,656 3,464 5,200 5,574 .~.
63010 Contractual Services 17,236 12,533 14,244 17,046 79,000
63015 Attorney 619 1,810 2,000 f'
63025 Publishing 947 816 25 988 2,500
63100 R & M Labor - General 3,282 1,950
63200 Inspections 156 23 35 23
Professional Services 23,586 17,491 21,770 21,521 88,700 5,574
Total Expenditures 116,638 108,940 122,211 143,242 224,218 28,899
Net Increase (Decrease) in FB 69,358 79,236 71,178 66,008 (52,818) (28,899)
Fund Balance
Beginning 181,058 250,416 329,652 400,830 415,755 362,937
Euding 250,416 329,652 400,830 466,838 362,937 334,038
- ~- 3/31/2011
City of Andover
Budget Detail for all Object Codes
(List each expense account individually with specific cost detail)
Department / Cost Center: Economic Development - 2110
. . AmoUnt Requested Total
2010
2011 "'- ~.
'IIrUU\l'
Code Explanation Budget ,
Request · 1-hlati :S-loW
61005 SUPPLIES - GENERAL 2,000
2,000
paper/promotions supplies 0
0
0
0
, Total 2,000 0
2,000
61130 R & M SUPPLIES. LANDSCAPE 0
0
median expenditures 0
10,000 10,000
0
0
.. .... ......Total ..0 '10.0tltl
10,000 i .' .....
61310 MEALS / LODGING 700
700
Special events participation - Staff/Commission 0
0
0
0
.. , .. '.Tot~1
.... "0' 7760 27 7
..... 700
61315 CONTINUING EDUCATION 1,500
1,500
Training opportunities - Staff/Commission 0
0
0
0
, . , ,.i'" ..Total 1,500 ........'..
II 1.Slltl ... .."',ii
.... .... ..... H...
61320 ANNUAL DUES / LICENSES 800
800
Chamber of Commerce Dues 0
0
-Anoka Area & Metro North 0
0
. 0
0
... Total 800
0 ...800 Ii ....
...... ,.i"
...
61405 POSTAGE 1,000
1,000
Newsletter Publication & Mailings 0
0
0
0
TotaJ 1,000 .., tl
,iJ.tlll& 'i:- S ......
61410 TRANSPORTATION / PARKING 2,200
2,200
Staff/Commision Travel 0
0
Executive Director % allocation 0
0
0
0
..... ..... Total
..IF ................~ ...... ..,.........
..... ..... 2,200 .. ......
62005 ELECTRIC 0
8,000 8,000
Andover Station Area Street Light Cost Sharing 0 .
0
0
0
, ....T()tal lI.tlOtl ..
.. ij,OtlO .,i.... i........,
.. , ...., , .......... 0
62100 INSURANCE 5,250
5,250
Risk ManagementlLMCIT Premiums 0
0
0
0
..... ... 'F Tota 5,250 ...
Itl. Ii. ~
....... .......
5,250 .,.
62210 COMPUTER SERVICES 1,600
1,600
Central systems - Server/email/imaging/etc. 0
0
0
0
Page 1 of2 _ l\ -
City of Andover
Budget Detail for all Object Codes
(List each expense account individually with specific cost detail)
Department I Cost Center: Economic Development - 2110
AmountRequested Total
Priority
2010 2011
2011 1thfolJgh 5
CodEr' Budqet<' Adjustment Request
1-hiqh::5How
, , Total 1,600 0 1,600
63005 PROFESSIONAL SERVICES 3,500
3,500
Audit and Financial Services 1,700 1,700
0
0
.,'..."" , ,,'
/0
, Total 5,200 .
5,200 <,
63010 CONTRACTUAL SERVICES 1,000
1,000
Landscaping @ Andover Station - assoc membership 10,000 (8,000)
2,000
Maintenance - Andover Station Area 20,000
20,000
Partnership opportunities - EDA Discretionary 16,000
16,000 ';?j:-
Three Community Monument Entrance Signs 0 40,000
40,000 > ;;...
<< <: <" ... ITotal "< <' 32,000
79,000 1< i<< <<"'!' \
,..... <, 47,000 <
63015 ATTORNEY 2,000
2,000
0
0
0
0
< i., n., Total 2,000 ()
"......:z.(J()() .. ..
.... .< "'< <<
63025 PUBLISHING 2,500
2,500
Tax Increment Reporting 0
0
0
0
<<.<. .....,. .... .i....Total 2,500 I < , ()
.:Z.50() <..,
Grand Total for all Expenditures $71,750 $50,000
$121,750_
Page 2 of2 ~-
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