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HomeMy WebLinkAboutACCAC - April 11, 2011 ~NDOVER~ etJmmull'1l ~Ilkr Andover Community Center Advisory Commissiou Monday, April 11, 2011 Andover YMCA Community Center Meeting Room B 1. Call to Order - 6:30 p.m. 2. Approve Meeting Minutes - January 31, 2011 3. YMCA Update 4. Staff Update 5. 2010 Budget Discussion 6. Other Business 7. Adjournment Andover YMCA Community Center 0!Y Advisory Commission Status Report March 15, 2011 Programming/Events/Revenue - In ProgresslUpcoming . Current/Upcomine: Field House/Misc, Activities 0 North Suburban Home Improvement Show - March 19 0 Youth Basketball Tournament Titan All Star- March 25 - 27 0 Andover Girls Traveling Basketball Tournament - April 16, 17 0 Just Between Friends Child Consignment Sale - May 3 - 7 . Current/Upcomine: Ice Activities 0 Learn to Skate Lessons Marchi April Session - 60 Students Enrolled - FULL 0 Titan Hockey Tournament Ice Rentals: March 13 - 20 0 Alaska Avalanche - May 20-22 . Upcomine: Misc, Activities 0 Field Trip - Foundation Hill Mont School- March 15 Field House Tot-Time Field Trip 0 Special Tot-Time Fitnt;ss Events, March 30 & April 14 - Bounce House/Giant Slide in field house. 0 Working with YMCA and Developing a joint print piece brochure flyer - Blu Skye Marketing is assisting in the layout. Continued Proe:rammine: September 2010 - Mav 2011: . Tot-Time Open Gym - Mondays & Tuesdays, 10- Noon Admission $1 child/Free YMCA Children . Tot-Time Group Fitness - Wed & Thursday's, 10 am -11 am. Instruction provided by certified YMCA Staff. Admission $1 child/Free YMCA Children. . Indoor Walking Club - Monday - Friday - 5 :30 am - 9:30 am . After School Youth Center, Monday - Thursday 3 - 5 pm Staffing provided by YMCA, Youth First and Anoka County Sheriff - Effective January 1,2011- Youth First/OVMS After School has relocated to Andover YMCA Community Center. Mondays & Wednesdays - 40+ students . After School Free Student Open Gym - Monday - Friday 2:50 - 4:50 pm Programming/Events/Revenue - Future . Business Expo - Exploring Options to offer this show Fal1201!. Andover EDA has supported idea, and discussion is taking place with a local marketing person to help with this event. . Field Trips 0 Still working on adding YMCA Fitness Option to field trip packages - figuring out what pricing involved with YMCA to provide instructors. 0 Develop a Tot-Time Field Trip Brochure and mail to Northern Suburban Area Daycare Centers - will add bounce house options - Mailing to go out Fall 2011 Revised 3/15/2011 t!!3J ~~eC:>'-=1 0 ~~ "i ~~~~o"" c 1:,,~ .... 0 ..., 0 '0.... f - o~ 0 Or-MO\~ ...,; ....~ r- or-:o.-i0c5 . 6 ~~ ';t. 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I.A............." 1;; U -= =- 10 -= ..., ~~tf1~ =u~=>- !~ u <._0.;::5 I"" = :z: ll. >< c:i General Ledger 8) Expense vs Budget By Dept User: lbrezink Printed: 01/25/11 10:38:27 Period 12 - 12 Fiscal Year 2010 - 2010 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est, P-YTD 2130 Community Center 44000 Community Center Salaries & Benefits 2130-44000-60110 Salaries - Regular 286,167.00 24,605.07 192,992.11 286,167.00 185,076.78 2130-44000-60210 FICA 17,742.00 918.57 11,140.96 17,742.00 10,566.38 2130-44000-60220 Medicare 4,150.00 214.84 2,605.65 4,150.00 2,471.08 2130-44000-60310 Health Insurance 33,705.00 2,236.91 23,936.60 33,705.00 24,997.96 2130-44000-60320 Dental Insurance 892.00 85.45 1,024.94 892.00 985.39 2130-44000-60330 Life Insurance 48.00 3.43 38.66 48.00 57.45 2130-44000-60340 Long-Tenn Disability 382.00 42.40 494.40 382.00 473.65 2130-44000-60410 PERA 19,881.00 1,048.05 13,318.14 19,881.00 12,379.52 2130-44000-60520 Workers Comp 5,255.00 0.00 5,255.00 5,255.00 4,759.00 2130-44000-60990 Inter-City Labor Allocation -141,760.00 0.00 0.00 -141,760.00 0.00 Salaries & Benefits 226,462.00 29,154.72 250,806.46 226,462.00 241,767.21 Departmental 2130-44000-61005 Supplies - General 1,000.00 0.00 644.16 1,000.00 775.15 2130-44000-61020 Supplies - Operating 11,000.00 1,558.42 15,837.22 15,000.00 12,791.03 2130-44000-61050 Supplies - Diesel Fuel 500.00 0.00 247.12 300.00 96.85 2130-44000-61105 R & M Supplies - General 1,500.00 381.00 482.00 500.00 19.97 2130-44000-61120 R & M Supplies - Building 0.00 10 1.1 0 143.89 0.00 1,163.63 2130-44000-61205 Small & Expend - Small Tools 0.00 0.00 1,533.00 0.00 0.00 2130-44000-61210 Small & Expend - Office Equipm 0.00 0.00 736.13 0.00 98.63 2130-44000-61225 Technology Upgrades 0.00 0.00 1,331.88 0.00 0.00 2130-44000-61245 Items for Resale 0.00 0.00 45.46 0.00 0.00 2130-44000-61310 Meals/ Lodging 0.00 0.00 84.29 0.00 0.00 2 I 30-44000-6 13 I 5 Continuing Education 0.00 0.00 70.00 0.00 0.00 2130-44000-61320 Annual Dues / Licenses 500.00 0.00 415.00 500.00 415.00 2130-44000-61410 Transportation / Mileage 0.00 2.50 312.79 0.00 349.74 Departmental 14,500.00 2,043.02 2 I ,882.94 17,300.00 15,710.00 Operating 2130-44000-62005 Electric 160,000.00 25,202.34 174,923.66 170,000.00 171,339.37 2130-44000-62010 Water & Sewer Service 16,000.00 0.00 21,072.59 20,000.00 18,623.21 2130-44000-62015 Natural Gas 220,000.00 29,668.30 118,707.14 135,000.00 130,017.20 2130-44000-62020 Refuse Collection 6,500.00 433.01 5,736.71 5,500.00 5,203.77 2130-44000-62025 Stonn Water Utility Charge 0.00 0.00 1,385.08 0.00 0.00 2130-44000-62030 Telephone 7,500.00 946.27 5,196.44 6,000.00 5,911.13 2130-44000-62100 Insurance 12,520.00 0.00 12,520.00 12,520.00 11,924.00 2 I 30-44000-62200 Rentals 0.00 192.24 1,481.79 1,000.00 1,141.41 Equipment Maintenance 2130-44000-62300 Contract 23,000.00 0.00 20,739.05 23,000.00 18,082.57 Operating 445,520.00 56,442.16 361,762.46 373,020.00 362,242.66 Professional Services 2130-44000-63005 Professional Services 6,000.00 641.26 4,304.58 2,000.00 3,418.41 2130-44000-63010 Contractual Services 7,000.00 197.25 9,909.46 7,000.00 6,687.62 2130-44000-63025 Publishing 0.00 0.00 41.00 0.00 0.00 1 2010 2010 2010 2010 2009 Account Number Description Budget MID YTD Est. P-YTD 2130-44000-63030 Printing 1,000.00 0.00 345.00 1,200.00 0.00 2130-44000-63100 R & M Labor - General 0.00 580.55 1,227.92 0.00 0.00 2130-44000-63105 R & M Labor - Building 35,000.00 775.00 13,808.65 24,000.00 21,773.39 Professional Services 49,000.00 2,194.06 29,636.61 34,200.00 31,879.42 44000 Community Center 735,482.00 89,833.96 664,088.47 650,982.00 651,599.29 2 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est. P-YTD 44100 Concessions Salaries & Benefits 2130-44100-60110 Salaries - Regular 0.00 6,330.14 32,500.46 0.00 35,159.66 2130-44100-60210 FICA 0.00 217.45 1,922.09 0.00 2,113.87 2130-44100-60220 Medicare 0.00 50.86 449.56 0.00 494.34 2130-44100-603 I 0 Health Insurance 0.00 386.50 4,370.03 0.00 4,337.14 2130-44100-60330 Life Insurance 0.00 0.46 5.47 0.00 10.12 2130-44100-60340 Long-Term Disability 0.00 2.42 28.60 0.00 32.41 2130-44100-60410 PERA 0.00 60.05 757.26 0.00 842.62 2130-44100-60990 Inter-City Labor Allocation 60,000.00 0.00 0.00 45,000.00 0.00 Salaries & Benefits 60,000.00 7,047.88 40,033.47 45,000.00 42,990.16 Departmental 2130-44100-61020 Supplies - Operating 3,000.00 168.80 3,227.3 I 1,500.00 3,060.58 2130-44100-61105 R& M Supplies - General 500.00 0.00 82.38 0.00 0.00 2130-44100-61245 Items for Resale 45,000.00 8,326.83 37,303.16 40,000.00 47,129.73 2130-44100-61310 Meals /Lodging 0.00 0.00 459.60 0.00 0.00 2130-44100-61320 Annual Dues / Licenses 700.00 635.00 1,000.00 700.00 700.00 Departmental 49,200.00 9,130.63 42,072.45 42,200.00 50,890.31 Operating 2130-44 I 00-62005 Electric 10,000.00 1,608.66 11,165.33 10,000.00 10,936.56 2130-44100-62010 Water & Sewer Service 1,100.00 0.00 1,344.20 1,200.00 1,187.74 2130-44100-62020 Refuse Collection 1,700.00 144.33 1,639.21 1,500.00 1,461.54 2130-44100-62200 Rentals 500.00 150.23 920.81 500.00 677.90 2130-44100-62300 Equipment Maintenance Contract 0.00 0.00 55.00 0.00 179.00 Operating 13,300.00 1,903.22 15,124.55 13,200.00 14,442.74 Professional Services 2130-44100-63005 Professional Services 1,500.00 34.45 235.87 1,500.00 738.92 2130-44100-63010 Contractual Services 0.00 0.00 136.50 0.00 0.00 2130-44100-63025 Publishing 0.00 0.00 277.20 0.00 127.80 2130-44100-63100 R & M Labor - General 0.00 0.00 1,086.63 0.00 0.00 Professional Services 1,500.00 34.45 1,736.20 1,500.00 866.72 44100 Concessions 124,000.00 18,116.18 98,966.67 101,900.00 109,189.93 3 --- 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est. P-YTD 44200 Pro Shop Departmental 2130-44200-61020 Supplies - Operating 500.00 0.00 421.89 0.00 532.82 2130-44200-61245 Items for Resale 1,300.00 -66.68 920.78 1,200.00 1,064.52 Departmental 1,800.00 -66.68 1,342.67 1,200.00 1,597.34 44200 Pro Shop 1,800.00 -66.68 1,342.67 1,200.00 1,597.34 4 , 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est. P-YTD 44300 Ice Arena Salaries & Benefits 2130-44300-60110 Salaries - Regular 0.00 7,419.50 45,715.70 0.00 42,111.01 2130-44300-60210 FICA 0.00 263.98 2,777.32 0.00 2,593.16 2130-44300-60220 Medicare 0.00 61.73 649.52 0.00 606.41 2130-44300-60340 Long-Term Disability 0.00 0.04 0.04 0.00 0.00 2130-44300-60990 Inter-City Labor Allocation 45,000.00 0.00 0.00 45,600.00 0.00 Salaries & Benefits 45,000.00 7,745.25 49,142.58 45,600.00 45,310.58 Departmental 2130-44300-61005 Supplies - General 0.00 19.54 175.78 500.00 220.94 2130-44300-61020 Supplies - Operating 7,500.00 269.08 6,538.98 8,000.00 7,396.05 2130-44300-61105 R & M Supplies - General 2,000.00 321.69 5,485.68 2,000.00 4,310.00 2130-44300-61120 R & M Supplies - Building 0.00 0.00 80.70 250.00 2,085.41 2130-44300-61310 Meals !Lodging 800.00 0.00 0.00 0.00 455.85 2130-44300-61315 Continuing Education 0.00 0.00 15.00 0.00 440.00 2130-44300-61320 Annual Dues !Licenses 250.00 145.00 735.00 1,000.00 450.00 2130-44300-61405 Postage 0.00 -410.00 -410.00 0.00 -550.00 2130-44300-61410 Transportation / Mileage 200.00 0.00 0.00 200.00 0.00 Departmental 10,750.00 345.31 12,621.14 11,950.00 14,808.25 Operating 2130-44300-62205 Central Equipment Services 5,268.00 0.00 5,268.00 5,268.00 5,017.00 2130-44300-62305 Software Maintenance Contracts 300.00 0.00 253.44 300.00 253.44 Operating 5,568.00 0.00 5,521.44 5,568.00 5,270.44 Professional Services 2130-44300-63005 Professional Services 8,000.00 1,737.50 5,477.09 8,000.00 6,932.45 2130-44300-63010 Contractual Services 0.00 0.00 479.50 0.00 0.00 2130-44300-63030 Printing 0.00 0.00 1,005.00 0.00 504.00 2130-44300-63105 R & M Labor - Building 10,000.00 5,582.89 9,883.68 10,000.00 15,635.83 Professional Services 18,000.00 7,320.39 16,845.27 18,000.00 23,072.28 44300 Ice Arena 79,318,00 15,410.95 84,130.43 81,118.00 88,461.55 5 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est, P-YTD 44400 Fieldhouse Salaries & Benefits 2130-44400-60110 Salaries - Regular 0.00 2,405.89 19,259.01 0.00 26,700.77 2130-44400-60210 PICA 0.00 96.15 1,214.25 0.00 1,623.33 2130-44400-60220 Medicare 0.00 22.48 283.89 0.00 379.70 2130-44400-60310 Health Insurance 0.00 0.00 4.07 0.00 0.00 2130-44400-60320 Dental Insurance 0.00 0.00 0.48 0.00 0.00 2130-44400-60330 Life Insurance 0.00 0.00 0.02 0.00 0.00 2130-44400-60340 Long-Term Disability 0.00 0.00 0.22 0.00 0.00 2130-44400-60990 Inter-City Labor Allocation 32,000.00 0.00 0.00 24,000.00 0.00 Salaries & Benefits 32,000.00 2,524.52 20,761.94 24,000.00 28,703.80 Departmental 2130-44400-61005 Supplies - General 0.00 19.53 175.71 200.00 327.39 2130-44400-61020 Supplies - Operating 5,000.00 433.66 6,154.55 5,000.00 4,277.87 2130-44400-61105 R & M Supplies - General 2,000.00 0.00 0.00 0.00 0.00 2130-44400-61405 Postage 0.00 -410.00 -376.57 0.00 -550.00 Departmental 7,000.00 43.19 5,953.69 5,200.00 4,055.26 Operating 2130-44400-62020 Refuse Collection 0.00 0.00 0.00 0.00 0.00 2130-44400-62200 Rentals 500.00 0.00 -0.82 1,000.00 367.42 2130-44400-62305 Software Maintenance Contracts 300.00 0.00 253.44 300.00 253.44 Operating 800.00 0.00 252.62 1,300.00 620.86 Professional Services 2130-44400-63005 Professional Services 2,000.00 0.00 1,340.00 2,500.00 1,679.19 2130-44400-63025 Publishing 0.00 0.00 349.20 500.00 142.07 2130-44400-63105 R & M Labor - Building 10,000.00 0.00 4,826.32 8,000.00 14,446.52 Professional Services 12,000.00 0.00 6,515.52 11 ,000.00 16,267.78 44400 Fieldhouse 51,800.00 2,567,71 33,483.77 41,500.00 49,647.70 6 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est. P-YTD 44900 Comm Ctr - Mise Other Financing Uses 2130-44900-67101 Operating Transfers Out 401,481.00 0.00 401,481.00 401,481.00 353,892.00 Other Financing Uses 401,481.00 0.00 401,481.00 401,481.00 353,892.00 44900 Comm Ctr - Mise 401,481,00 0.00 401,481.00 401,481.00 353,892.00 7 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est. P-YTD 2130 Community Center 1,393,881.00 125,862.12 1,283,493.01 1,278,181.00 1,254,387.81 Expense Total 1,393,881.00 125,862.12 1,283,493.01 1,278,181.00 1,254,387.81 9 I General Ledger Revenue vs Budget By Dept User: Ibrezink Printed: 01/25/1110:39:19 Period 12 - 12 Fiscal Year 2010 - 2010 2010 2010 2010 2010 2009 Account Number Description Budget MID YTD Est P-YTD . 2130 Community Center 44000 Community Center Charges for Services 2130-44000-55530 Fee Admissions 0.00 0.00 0.00 0.00 0.00 2130-44000-55550 Equipment Rental 0.00 0.00 -55.00 0.00 -90.00 2130-44000-55570 Vending Machines -6,000.00 -790.05 -3,648.82 -5,000.00 -4,761.97 Charges for Services -6,000.00 -790.05 -3,703.82 -5,000.00 -4,851.97 Miscellaneous Revenue 2130-44000-58100 Refunds & Reimbursements -150,000.00 -33,614.13 -116,354.06 -ll5,000.00 -142,046.27 Miscellaneous Revenue -150,000.00 -33,614.13 -ll6,354.06 -ll5,000.00 -142,046.27 44000 Community Center -156,000.00 -34,404.18 -120,057.88 -120,000.00 -146,898.24 1 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est P-YTD 44100 Concessions Charges for Services 2130-44100-55540 Concessions -110,000.00 -18,831.52 -86,301.20 -95,000.00 -95,319.37 Charges for Services -11 0,000.00 -18,831.52 -86,301.20 -95,000.00 -95,319.37 Miscellaneous Revenue 2130-44100-58100 Refunds & Reimbursements 0.00 -5,778.95 -5,778.95 0.00 -6,862.36 Miscellaneous Revenue 0.00 -5,778.95 -5,778.95 0.00 -6,862.36 44100 Concessions -110,000.00 -24,610.47 -92,080.15 -95,000.00 -102,181.73 2 ., 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est P-YTD 44200 Pro Shop Charges for Services 2130-44200-55515 Skate Sharpening -3,000.00 -506.00 -2,674.00 -2,800.00 -2,716.00 2130-44200-55516 Merchandise -2,000.00 -299.00 -1,521.30 -1,800.00 -2,272.50 Charges for Services -5,000.00 -805.00 -4,195.30 -4,600.00 -4,988.50 44200 Pro Shop -5,000.00 -805.00 -4,195.30 -4,600.00 -4,988.50 3 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est P-YTD 44300 Ice Arena Charges for Services 2130-44300-55505 Ice Rental -315,000.00 -108,662.73 -247,259.13 -260,000.00 -272,189.78 2130-44300-55506 Ice Rental - Taxable 0.00 -749.44 -46,661.37 -35,000.00 -51,329.97 2130-44300-55510 Open Skate -20,000.00 -1,122.00 -15,356.00 -25,000.00 -21,047.00 2130-44300-55511 Ice Arena Programs 0.00 0.00 -6,132.00 0.00 0.00 2130-44300-55530 Fee Admissions -13,000.00 -4,839.50 -12,674.00 -13,000.00 -15,349.25 2130-44300-55570 Vending Machines -4,000.00 -582.20 -5,125.99 -5,000.00 -4,463.72 2130-44300-55580 Advertising -10,000.00 -417.84 -8,825.05 -6,000.00 -9,505.70 Charges for Services -362,000.00 -116,373.71 -342,033.54 -344,000.00 -373,885.42 Miscellaneous Revenue 2130-44300-58100 Refunds & Reimbursements -24,400.00 0.00 -24,441.30 -24,400.00 -24,441.30 Miscellaneous Revenue -24,400.00 0.00 -24,441.30 -24,400.00 -24,441.30 44300 Ice Arena -386,400.00 -116,373.71 -366,474.84 -368,400.00 -398,326.72 4 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est P-YTD 44400 Fieldhouse Charges for Services 2130-44400-55520 Fieldhouse Rental -98,000.00 -15,215.50 -64,774.08 -70,000.00 -72,449.80 2130-44400-55521 Fieldhouse Rental- Taxable 0.00 -5,202.18 -20,305.02 -15,000.00 -24,260.92 2130-44400-55522 Open Fieldhouse -25,000.00 -4,941.00 -27,477.50 -36,000.00 -32,568.00 2130-44400-55523 Fieldhouse Programs 0.00 -1,438.00 -17,543.00 0.00 0.00 2130-44400-55550 Equipment Rental -500.00 0.00 0.00 -500.00 0.00 2130-44400-55580 Advertising -3,000.00 0.00 -6,028.00 -6,000.00 -1,775.00 - Charges for Services -126,500.00 -26,796.68 -136,127.60 -127,500.00 -131,053.72 Miscellaneous Revenue Refunds & 2130-44400-58100 Reimbursements 0.00 0.00 -710.00 0.00 -851.36 Miscellaneous Revenue 0.00 0.00 -710.00 0.00 -851.36 44400 Fieldhouse -126,500.00 -26,796.68 -136,837.60 -127,500.00 -131,905.08 5 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est P-YTD 44900 Comm Clr - Misc Investment Income 2130-44900-56910 Interest Earned 0.00 1,720.76 8,781.89 0.00 11,910.66 Investment Income 0.00 1,720.76 8,781.89 0.00 11,910.66 Miscellaneous Revenue 2130-44900-58105 Rent -635,000.00 -53.56 -638,036.95 -635,000.00 -637,305.24 2130-44900-58130 Donations - Restricted 0.00 -140.00 -2,201.69 0.00 -12,603.41 Miscellaneous Revenue -635,000.00 -193.56 -640,238.64 -635,000.00 -649,908.65 44900 Comm Clr - Mise -635,000.00 1,527.20 -631,456.75 -635,000.00 -637,997.99 6 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est P-YTD 2130 Community Center -1,418,900.00 -201,462.84 -1,351,102.52 -1,350,500.00 -1,422,298.26 Revenue Total -1,418,900.00 -201,462.84 -1,351,102.52 -1,350,500.00 -1,422,298.26 7