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HomeMy WebLinkAboutCC - March 1, 2011C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular City Council Meeting — Tuesday, March 1, 2011 Call to Order — 7:00 p.m. Pledge of Allegiance Special Presentation — Anoka County Records Management System Resident Forum Agenda Approval 1. Approval of Minutes (2/15/11 Regular; 2/15/11 Closed) Consent Items 2. Approve Payment of Claims — Finance 3. Award Bid/11- 4/2011 Seal Coating (Supplemental) — Engineering 4. Award Bid/11- 5/2011 Pavement Markings (Supplemental) - Engineering 5. Approve Change Order # 1/08 -8 /Sunshine Park Skateboard Facility —Engineering 6. Approve Feasibility Report/Order Public Hearing/10 -30 /Crosstown Drive NW Reconstruction - Engineeirng 7. Approve Hold Harmless & Easement Encroachment Agreement/15154 Verdin Street NW - Engineering 8. Approve Final Plat/Woodland Estates 5'' Addition — Planning Discussion Items 9. Consider Approving Amended Assessment Manual (Policies & Procedures Guide) — Engineering 10. Approve Bond Sale - $265,000 G.O. Equipment Certificate, Series 2011A -Administration Staff Items 11. Schedule March EDA Meeting - Administration 12. Administrator's Report — Administration Mayor /Council Input Adjournment C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Special Presentation — Anoka County Commissioner DATE: March 1, 2011 Anoka County Attorney Tony Palumbo, will be present at the meeting to introduce himself to the Council, provide a presentation on the Anoka County Records Management System and request the City Council to consider a resolution of support for the ongoing special legislation that funds the system. Molly submitted, 6 \1� C 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approval of Minutes DATE: March 1, 2011 INTRODUCTION The following minutes were provided by Timesaver for City Council approval: February 15, 2011 Regular February 15, 2011 Closed DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, mr L "-V' L--", Michelle Hartner Deputy City Clerk Attach: Minutes s O 1 2 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 REGULAR ANDOVER CITY COUNCIL MEETING —FEBRUARY 1512011 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, February 15, 2011, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude Councilmember absent: None Also present: City Attorney, Scott Baumgartner City Administrator, Jim Dickinson Others PLEDGE OFALLEGIANCE SPECIAL PRESENTATION— INTRODUCTION OFANOKA COUNTYSHERIFF DEPUTIES The Anoka County Sheriff Captain Tom Wells introduced the deputies that will be working the 2011 City of Andover Law Enforcement Contract. Captain Wells introduced to the Council the new Captain Kevin Halweg that will replace Captain Tom Wells who is being promoted to Chief Deputy. Mayor Gamache stated it is great to see the number of years of service and to have so many great people working with us. Councilmember Jacobson asked how many deputies are on duty at any one time in Andover. Chief Deputy Tom Wells stated four. Councilmember Trude stated she appreciates their dedication to the City. Councilmember Knight stated there has been a great relationship between the City and the Sheriff's Office for many years. He has heard no complaints. Mayor Gamache stated through the past few years through difficult budget years, the Sheriff's office has stepped up and assisted. Councilmember Bukkila stated she has heard no complaints. s Regular Andover City Council Meeting Minutes — February 15, 2011 Page 2 1 SPECL4LPRESENTATION— ANOKA COUNTY COMMISSIONER ANDY WESTERBERG 2 3 Newly elected Anoka County Commissioner, Andy Westerberg, was present at the meeting to 4 introduce himself to the Council, discuss topics of concern with the Council and to present his 5 initiatives /goals for the County Board. Commissioner Westerberg represents District 2 which 6 includes a portion of Andover. 7 8 Commissioner Westerberg stated his primary area of concern is transportation. He stated the 9 Boards agenda will match nicely to the City of Andover. He stated he will work to bring 10 Andover's agenda forward. Commissioner Westerberg introduced Commissioner Carol LeDoux. 11 12 Commissioner Carol LeDoux was recently elected to District 5, in a special election, fulfilling 13 her husband Scott's term. 14 15 Councilmember Jacobson stated later in the agenda there is a resolution regarding highways. He 16 asked that the Commissioners review the resolution when it is passed as several Anoka County 17 cities have the same concerns. 18 19 Commissioner Westerberg stated his door is always open for input from the Council and 20 residents. 21 22 Councilmember Knight stated he would like to see a more cooperative relationship between the 23 County and the City. Commissioner LeDoux stated collaboration is very important. 24 25 Councilmember Trude stated she appreciates their appearance at the City Council Meeting. She 26 stated she can see the lines of divisions of power. She has lobbied for a left turn lane off of 27 Bunker Lake Boulevard and stated many of the road projects within the City have been put off. 28 She is hoping this will be the year that everyone will work together for the benefit of the citizens. 29 She also requested there be landscaping done along Hanson Boulevard which would be done 30 with the help of the Boy Scouts. 31 32 Commissioner LeDoux stated she has the same concerns regarding Bunker Lake Boulevard and 33 working with the local businesses. 34 35 Mayor Gamache thanked the Commissioners for coming to the meeting. He stated he is 36 appreciative of the work the County has done in the past. 37 38 39 SPECIAL PRESENTATION —ANOKA CONSER VA TION DISTRICT 40 41 Chris Lord, Mary Jo Truchon and Jim Lindahl from the Anoka Conservation District were 42 present to recognize the City of Andover for its conservation efforts. The Anoka Union recently 43 published an article honoring Andover as conservationists. The District presented an award to 44 the City on their conservation efforts. Regular Andover City Council Meeting Minutes —February 15, 2011 Page 3 1 2 Councilmember Trude thanked them for their work with the City and noted some of the grant 3 monies were made available due to their efforts. Mr. Lindahl stated he represents District 2 and 4 they are attempting to formulate some unified storm water decisions across the watersheds 5 throughout the County. 6 7 8 RECOGNITION OF PREVIOUS COMMISSION MEMBERS 9 10 Mayor Gamache presented recognition to exiting Planning and Zoning Commissioner Michael 11 Casey and Open Space Commissioner Deric Deuschle. 12 13 Councilmember Trude thanked them for their service to the Commissions. 14 15 16 RESIDENT FORUM 17 18 No one wished to address the Council. 19 20 Councilmember Trude stated she received a letter from residents of Pinewood Estates stating they 21 would like to see parking reinstated on the south side of the streets. A petition of approximately 70 22 names was submitted. Councilmember Trude requested staff research this and Mr. Dickinson stated 23 Public Works will begin the review process. 24 25 26 AGENDA APPROVAL 27 28 Councilmember Knight requested Item 5 be reviewed separately and removed from the consent 29 agenda. Mr. Dickinson stated there is one agenda item to add to the Closed Session following the 30 Regular meeting, Public Works Expansion Parcel Acquisition Negotiation. 31 32 Motion by Trude, Seconded by Bukkila, to approve the Agenda as amended above. Motion carried 33 unanimously. 34 35 36 APPROVAL OFMINUTES 37 38 January 25, 2011, Workshop Meeting: 39 40 Councilmember Trude requested the following corrections be made to the minutes. 41 42 Page 2, Line 12 add the following: "The Council discussed potential locations for the full access 43 locations. The Council was adamant that the Joint Powers Agreement must provide for one of the 44 full access intersections, with the traffic signal, no further north of Bunker Lake Boulevard than the 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes — February 15, 2011 Page 4 Northern Natural Gas property." Page 2, Line 34 add the following: "The Council supported staff's recommendation ". Page 3, Line 30 add the following: "Hamel answered there is a maximum of 10 minutes, once the train is at a complete stop." Page 3, Line 38 add the following: "10/20 minute wait". Page 4, Line 36 add the following: "it. Also, she asked if they could install some kind of a signaling system to warn people when trains are present to alert drivers, a half mile before the crossing ". Page 5, Line 14 change the word "upon" to "received ". Page 5, Line 18 strike "the ADA requirements" and insert "all of these issues ". Page 6 Line 4 Councilmember Trade noted she believed Councilmember Knight was talking about changing demographics and lifestyles when talking about playgrounds. Page 6 Line 33 change "organizations" to "associations ". Page 8 Line 31 after the word easements strike the remainder of the sentence and add "for ponding, wetlands, access for maintenance." There should be flexibility in rural developments ". A comma should be added after areas, in line 30. Page 8 Line 44 insert "criteria set in the Assessment Policy Manual" after Crosstown Boulevard NW. Page 9, Line 1 at the end of line 2 add "due to high traffic volume and other reasons. The Council discussed reasons to reduce the assessment from the standard. Conditions were considered similar but even worse than on 157"'. These reasons included high traffic volume where the traffic originated, road policy and the nearby streets and businesses being served by the street. Page 10, Line 36 suggested the words be added "increase fund balance reserve percentages and decrease debt levy percent of gross levy restrictions ". Mr. Dickinson stated the wording should remain as in the minutes. Page 10, Line 41 "Past Councilmembers" should be revised to "Former Commissioners ". Councilmember Jacobson referred to Page 1, Line 41, suggested changes be made: "Mr. Berkowitz states that the City would like Anoka County to commit ..." Mayor Gamache noted at this meeting the County made a comment there needed to be three. Councilmember Jacobson stated originally we wanted three access locations. Councilmember Bukkila stated she recalls the meeting as the minutes state and it is clarified on Page 2. Mayor Gamache stated the minutes on this item should remain as submitted. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes — February 15, 2011 Page 5 Councilmember Bukkila referred to Page 7, Lines 4 -8, requested staff relook at inventory. Mr. Dickinson stated they are working on it. Staff will revisit the park dedication study. Motion by Trude Seconded by Bukkila, to approve the minutes as revised above. Motion carried unanimously. February 1, 2011, Regular Meeting: Councilmember Trude requested a correction on Page 6, Line 13, the name of the Committee is the Cooperation and Collaboration Committees with other Cities, School Districts and the County. Motion by Knight, Seconded by Trude, to approve the minutes as revised. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Approve Plans & Specs /Order Advertisement for Bids /11 -14 /Tower #l/Paining & Rehabilitation (See Resolution R011 -11) Item 4 Approve Plans & Specs /Order Advertisement for Bids /11 -2b, 11 -2c & 11- 2d/2011 Street Reconstruction (See Resolution R012 -11) Item 6 Order Improvement/Approve Plans & Specs /Order Advertisement for Bids /09- 18A/Hawkridge Park Trail (See Resolution R014 -11) Item 7 Agreement for Residential Recycling Program Item 8 Approve Application for Exempt Permit/North Suburban Women's Club Item 9 Acknowledge Resignation/Retirement Item 10 Annual Review /Temporary Greenhouse/Linder's Flower Mart/2218 Bunker Lake Boulevard Item 11 Consider On -Sale Wine and Beer License/Pappy's Cafe Motion by Trude, Seconded by Bukkila, approval of the Consent Agenda as read. Motion carried unanimously. ANOKA COUNTYSHERIFF 'SDEPARTMENTMONTHLYREPORT Captain Tom Wells from the Anoka County Sheriffs Office presented an update on law enforcement activities within the City. He provided Council with a copy of the January 2011 Monthly Report. Councilmember Trude asked about children leaving Andover Elementary and the petition that was received requesting allowing cars to park on the south side of the street. Captain Wells stated he has 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes — February 15, 2011 Page 6 spoken with residents in that area and stated the children are being picked up due to the cold weather. Mr. Dickinson stated to change the parking restrictions a formal Council resolution would be needed. Councilmember Jacobson requested traffic be monitored on Bunker Lake Boulevard near Crooked Lake School and Meadow Creek School. CONSIDER JOINT RESOLUTIONOFTHE CITIES OFANDOVER, ANOKA AND RAMSEY, REQUESTING ANOKA COUNTY TO CONSIDER A STUDY OF ROADWAY DESIGN OPTIONS TO OPTIMIZE BUSINESS OPPORTUNITIES, WHILE MAINTAINING REASONABLE TRAFFIC SAFETY STANDARDS Mr. Dickinson reviewed the Council is requested to discuss the merits of a joint resolution with the cities of Anoka and Ramsey that request Anoka County to consider a study of roadway design options to optimize business opportunities, while maintaining reasonable traffic safety standards. He reviewed over the past number of years the City of Andover, as have neighboring cities, experienced frustration with Anoka County roadway design. The premise behind this study request referenced in the attached resolution is encouraging Anoka County to consider a study that could determine a reasonable standard on roadway design that provides safety for the traveling public and businesses with reasonable access that will allow them the opportunity to thrive. Council is requested to discuss and approve a joint resolution. Mr. Dickinson stated the cities of Anoka and Ramsey have passed this resolution. Councilmember Jacobson questioned on page one, item one of the resolution. He suggested at least one representative of each City be included in the study. Mr. Dickinson stated two cities passed this anticipating Andover will pass the same. There will be a meeting in February where each City will have representatives. Councilmember Jacobson stated he hopes the City will be represented in ongoing sessions in addition to the first meeting. Mr. Dickinson stated Mr. Berkowitz and himself will be the representatives. Councilmember Bukkila stated she would like continual updates. Councilmember Trude stated there are a number of judgmental decisions relating to safety studies. We may not like the results of the study any more than we do now. Mr. Dickinson stated that may be a possibility, but the City will be well represented on the study. Councilmember Knight stated he'd like to see an attitude change at the County. Councilmember Trude stated the County's purpose for developing these roads is to rush people through Andover whereas the City would like them to purchase a home and shop here. Motion by Knight, Seconded by Bukkila, to approve the Joint Resolution of the Cities of Andover, Anoka and Ramsey, requesting Anoka County to consider a study of roadway design options to optimize business opportunities, while maintaining reasonable traffic safety standards. Motion 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 Regular Andover City Council Meeting Minutes — February 15, 2011 Page 7 carried unanimously. (See Resolution R015 -11) ACCEPT PETITION /ORDER FEASIBILITY REPORT /11- 161ROSELLA SONSTEBY PROPERTY /SS & WMEXTENSION Councilmember Knight stated he has received clarification on this item so it can be approved. Motion by Knight, Seconded by Jacobson, to accept petition/order feasibility report/11- 16/Rosella Sonsteby Property /SS & WM Extension as presented. Motion carried unanimously. (See Resolution R013 -11) SCHEDULE MARCH WORKSHOP Mr. Dickinson reviewed Council is requested to schedule a Council Workshop for the month of March for a number of miscellaneous business items. Motion by Jacobson, Seconded by Trude, to schedule a Council Workshop for March 29, 2011 beginning at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR REPORT Mr. Dickinson updated the Council on the administration and city department activities, Legislative topics, update on development/CIP projects and meeting reminders. AMYOR/COUNCIL INPUT (Highway Funding) - Councilmember Knight asked if highway funding will be affected by the Legislature. Mr. Dickinson stated that most is constitutionally dedicated. Anything constitutionally dedicated will not change as long as people continue to buy gasoline. (Air Quality) — Mayor Gamache stated he has received some comments from a resident regarding air quality. The pictures should be made available for the next Council Workshop. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Regular Andover City Council Meeting Minutes —February 15, 2011 Page 8 (Governor Visit) - Mayor Gamache stated in Governor Dayton's address, the Governor indicated he would go anywhere in the state to show his support of new businesses. He suggested the Governor and State Senators be invited to a Dynamic Sealing Technologies Inc. groundbreaking. (Invitation to the Anoka County Board) - Councilmember Jacobson referring to the last Council meeting, he suggested Mr. Dickinson write an official invitation to the Anoka County Commissioners to hold a Board meeting in Andover. The Council recessed at 8:20 p.m. to go into a closed session to discuss pending the Pitman appeal litigation and Public Works expansion parcel acquisition negotiation. The Council reconvened at 8:45 p.m. Motion by Jacobson, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 8:45 p.m. Respectfully submitted, Debbie Wolfe, Recording Secretary Regular Andover City Council Meeting Minutes — February 15, 2011 Page 9 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — FEBRUARY I5, 2011 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 3 AGENDAAPPROVAL ................................................................................... ............................... 3 APPROVALOF MINUTES ............................................................................ ............................... 3 CONSENTITEMS .......................................................................................... ............................... 5 Item2 Approve Payment of Claims .......................................................... ............................... 5 Item 3 Approve Plans & Specs /Order Advertisement for Bids /11 -14 /Tower #1 /Painting & Rehabilitation(See Resolution R011- 11) ............................................. ............................... 5 Item 4 Approve Plans & Specs /Order Advertisement for Bids /11 -2b, 11 -2c & 11- 2d/2011 Street Reconstruction (See Resolution R012 -11) ................................ ............................... 5 Item 6 Order Improvement/Approve Plans & Specs /Order Advertisement for Bids /09- 18A/Hawkridge Park Trail (See ResolutionR014- 11) ......................... ............................... 5 Item 7 Agreement for Residential Recycling Program ............................. ............................... 5 Item 8 Approve Application for Exempt Permit/North Suburban Women's Club ................. 5 Item 9 Acknowledge Resignation/Retirement .......................................... ............................... 5 Item 10 Annual Review /Temporary Greenhouse/Linder's Flower Mart/2218 Bunker Lake Boulevard............................................................................................. ............................... 5 Item 11 Consider On -Sale Wine and Beer License/Pappy's Cafe .............. ............................... 5 ANOKA COUNTY SHERIFF'S DEPARTMENT MONTHLY REPORT .... ............................... 5 CONSIDER JOINT RESOLUTION OF THE CITIES OF ANDOVER, ANOKA AND RAMSEY, REQUESTING ANOKA COUNTY TO CONSIDER A STUDY OF ROADWAY DESIGN OPTIONS TO OPTIMIZE BUSINESS OPPORTUNITIES, WHILE MAINTAINING REASONABLE TRAFFIC SAFETY STANDARDS (See Resolution R015- 11) ................................................................................................................ ............................... 6 ACCEPT PETITION /ORDER FEASIBILITY REPORT /11- 16 /ROSELLA SONSTEBY PROPERTY /SS & WM EXTENSION (See ResolutionR013 -11) ............. ............................... 7 SCHEDULE MARCH WORKSHOP .............................................................. ............................... 7 ADMINISTRATORREPORT ........................................................................ ............................... 7 MAYOR/COUNCIL INPUT ........................................................................... ............................... 7 (Highway Funding) ...................................................................................... ............................... 7 (Air Quality) ................................................................................................ ............................... 7 (Governor Visit) ........................................... ... ...:........................................... ... ... .......... ... ......... 8 (Invitation to Anoka County Commission) ................................................. ............................... 8 i M_�n- 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Dire FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: March 1, 2011 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $100,295.46 on disbursement edit list #1- 2 from 02/16/11 — 02/25/11 have been issued and released. Claims totaling $264,814.63 on disbursement edit list #3 dated 03101111 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $365,110.09. Please note that Council Meeting minutes will be used as documented approval. 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A z v 'o a H 0 z b W z v N q �O Cc00 Cc 00 O U C14 0 N O M O O O 00 am 0000 m N N M u yU U N Pr U o y i H aco�U u a 0 M 0 z b G W x U N O O N \0 V Vl G �D � o aai rn r N U t 0 N O f\�1 O M M r� 0000 00 00 00 O C .i „I � � � F Q � U � U U nnti r�- 0 CD M N b v cq N k QQ U % U 0 0. a wz Y a V' m N N N O h a 0 O P. U U a 0 UU� 6 0 LNO 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members , CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public ks / City Engineer FROM: Jason J. Law, Assistant City Engineer SUBJECT: Award Bid /11- 04/2011 Seal Coating (Supplemental) -Engineering DATE: March 1, 2011 INTRODUCTION The City Council is requested to award bids for Project 11 -04, 2011 Seal Coating. DISCUSSION The bid opening for the 2011 Seal Coating project is Friday, February 25, 2011. The bid results were not available by the time the City Council packet was printed. Bid results will be available at the meeting and submitted as supplemental information. pectfull submitted, Jason J. Law TT Y j0 F )OVE. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrato David D. Berkowitz, Director of Pub 'c rks / City Engineer` FROM: Jason J. Law, Assistant City Engineer SUBJECT: Award Bid/11- 05/2011 Pavement Markings (Supplemental) -Engineering DATE: March 1, 2011 INTRODUCTION The City Council is requested to award bids for Project 11 -05, 2011 Pavement Markings. 0 DISCUSSION The bid opening for the 2011 Pavement Markings project is Friday, February 25, 2011. The bid results were not available by the time the City Council packet was printed. Bid results will be available at the meeting and submitted as supplemental information. R ectfully submitted, Jason J. Law NDOVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: FROM: SUBJECT: DATE: Jim Dickinson, City Administ David Berkowitz, Director of ineer Approve Change Order #1/08 -8 /Sunshine Park Skateboard Facility - Engineering March 1, 2011 5, INTRODUCTION This item is in regards to approving Change Order #1 for Project 08 -8, Sunshine Park Skateboard Facility. The City is currently under contract with Landmark Concrete, Inc. to construct the concrete slab for the skate park. Change Order #1 is for additional concrete sidewalk construction to access the skate park from the south parking lot and off of the trail adjacent to Crosstown Boulevard NW. Concrete verses bituminous (w. /class 5 base) was evaluated and the concrete cost came in very reasonable from both a construction and long term maintenance cost. BUDGETIMPACT The concrete sidewalk cost will be funded from the Park Improvement Fund. The cost for this work was originally identified in the $58,000 budget for the project. ACTION REQUIRED The City Council is requested to approve the resolution approving Change Order #1 for Project 08- 8, Sunshine Park Skateboard Facility. Respectfully submitted, r c a David D. Berkowitz Attachments: Resolution & Change Order #1✓ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #1 TO PROJECT NO. 08 -8, SUNSHINE PARK SKATEBOARD FACILITY. WHEREAS, the City of Andover has a contract for Project No. 08 -8, Sunshine Park Skateboard Facility. with Landmark Concrete, Inc. of East Bethel, MN NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order to Project No. 08 -8 Adopted by the City Council of the City of Andover this 1St day of March , 2011. CITY OF ANDOVER ATTEST: Michael R. Gamache — Mayor Michelle Hartner — Deputy City Clerk CHANGE ORDER Change Order No.: 1 Date: 2/11/11 Sheet: 1 of 1 Project Name: Sunshine Park Skateboard Project No.: 40,763.00 Contractor: Landmark Concrete, Inc. You are hereby directed to make the following change to your contract dated December 10, 2010. The change and the work affected thereby is subject to all contract stipulations and covenants. This change order will (increase) (deerease) (n" e�) the contract sum by _$4,728.00 Dollars This Change Order provides for the following extra work: Description 4' Concrete Sidewalk with Fiber Mesh Increase (Decrease) $4,728.00 Total Amount of Change Order $4,728.00 Amount of Original Contract $17,558.32 Additions Approved to Date (Change Order #___-) $0.00 Deductions Approved to Date (Chge Order $0.00 Contract Amount to Date $17,558.32 Amount of this Change Order (Add) (Deduct) (No Change) $4,728.00 Revised Contract Amount $22,286.32 Approval: City of Andover By: David D. Berkowitz Name Director of PW / City Engineer Title Signature Date Change Order 1 08 -8 Approval: Landmark Concrete, Inc. By: May, R. L' W tiU kV' Name '2fn Signature Date Landmark Concrete, Inc. office (763) 434 -0310 Fax (763) 434 -0315 February 2, 2011 City of Andover Attention: Dave Berkowitz 1685 Crosstown Blvd. Andover, MN 55304 RE: Truncated domes and sidewalk work/Sunshine Park -skate park 2011 - Andover, MN 18600 Ulysses Street NE East Bethel, MN 55011 Landmark Concrete, Inc. would like to quote you on the above referenced project: Description Unit Quantity Per Unit Price Total 4" concrete sidewalk with fiber mesh sf 1,182 $4.00 $4,728.00 Total Bid $4,728.00 The above price includes state tax and bond. Grades to be within .F. No gravel, sand base, staking, surveying, traffic control or barricades. No backfilling of work, removal of concrete or blacktop or excavating. C. B. adjustment included, but to be within 3 rings, rings not included. All invoices over 60 days will be charged 1.5% interest. Retainage in excess of 5% will void bid. This proposal can be withdrawn by LCI if not accepted within 30 days. Sincerely, Mark R. Landwehr MRL /ph ilk 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT DATE: Mayor and Council Members Jim Dickinson, City Administrator, David D. Berkowitz, Director of Pu W ks /City Engineer-P� Jason J. Law, Assistant City Engineer 0 Accept Feasibility Reports /Order Public Hearings /10 -30 /Crosstown Drive NW Reconstruction - Engineering March 1, 2011 INTRODUCTION The City Council is requested to accept the feasibility report and order the public hearing for Project 10 -30, Crosstown Drive NW Reconstruction. Identified in the City's 2011 -2015 Capital Improvement Plan is reconstruction of Crosstown Drive NW from Crosstown Boulevard NW to Bunker Lake Boulevard NW. The project will be constructed in conjunction with the Crosstown Boulevard NW / Crosstown Drive NW intersection improvement project. The project would take place in the summer of 2011. Existing deteriorated concrete curb and gutter along the project corridor will be replaced. The existing bituminous surface will be reclaimed and a new bituminous surface will be paved. The project will be reconstructed in a similar fashion to the annual roadway reconstruction projects, which have been successfully completed in the City since 1996. An 8' bituminous trail is proposed along the west side of Crosstown Drive NW from 138' Avenue NW to Bunker Lake Blvd NW. An informational meeting was held with residents proposed to be assessed for a portion of this project on February 22, 2011. At this meeting staff discussed the project, received comments, and provided residents with preliminary information, including estimated costs and assessment amounts. BUDGET IMPACT The project would be funded from the City's Road & Bridge Fund (in turn reimbursed through the City's Municipal State Aid funds), with a portion of the total project costs assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. ACTION REQUIRED The City Council is requested to accept the feasibility report and order the public hearing for Project 10 -30, Crosstown Drive NW Reconstruction. "J. u�b�mci�tterd —, Attachments: ResolutionKocation Map, Neighborhood Meeting Sign -in sheet Feasibility Report CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING PUBLIC HEARING ON THE IMPROVEMENT OF PROJECT NO. 10 -30, CROSSTOWN DRIVE NW RECONSTRUCTION. WHEREAS, pursuant to Resolution No. 002 -11, adopted the 18th day of January , 2011 a Feasibility Report has been prepared by the City Engineer for the improvement: and WHEREAS, such reports were received by the City Council on the 1St day of March , 2011; and WHEREAS, such reports declared the proposed assessments to be feasible for an estimated total project cost of $ 341,880.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Reports for Project No. 10 -30 for the improvements. 2. The Council will consider the improvements in accordance with the reports and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 341,880.00 3. A public hearing shall be held on such proposed improvement on the 5th day of April , 2011 in the Council Chambers of the City Hall at 7:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 1St day of March 2011 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner— Deputy City Clerk I =ZUU CROSSTOWN DRIVE NW IMPROVEMENTS - PROPOSED LAYOUT I CITY PROJECT 10 -30 EXHIBIT 2 0 0 LO LO M 0� M � Z N o W > wo z zz U W >� o� 0 z Q M N W W Z^ o� � M Q � >� W X O =LL m z O F- O CC U LO 0 <o C 2 r V N N E C N CL d O > O .= I L ' ui E CE >'O CL O 2 -0 O N � O H L U P yF, S � v � s � c � i r � Cu - (N, P (N, N � \ Ln ' 1 .0 K1 V a t� P 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: From: Subject: Date: Mayor and Council Members "'_ --- � Jim Dickinson, City Administrator � David D. Berkowitz, Director of Pu he rks /City Engineer Kameron Kytonen, Natural Resources 0 Approve Hold Harmless and Easement Encroachment Agreement /15154 Verdin Street NW - Engineering March 1, 2011 INTRODUCTION The City Council is requested to authorize the approval of a hold harmless and easement encroachment agreement with Joshua and Julie Haugland, property owners at 15154 Verdin Street NW. DISCUSSION The property owners (Joshua and Julie Haugland) would like to install a chain link fence, which would encroach into a drainage and utility easement on the north side of the property (see Exhibit A). Typically improvements such as this are not allowed in such easements due to access requirements and maintenance needs by the City. By entering into this hold harmless and easement encroachment agreement, the property owners agree to cover all expenses due to damage and/or removal of improvement (fence) that is within the easement. ACTION REQUESTED The City Council is requested to approve the hold harmless and easement encroachment agreement with Joshua and Julie Haugland, property owners at 15154 Verdin Street NW. Respectfully submitted, } ameron Kyto en Natural Resources Technician Attachments: Hold Harmless and Easement Encroachment Agreement Cc: Joshua and Julie Haugland, 15154 Verdin Street NW, Andover HOLD HARMLESS AGREEMENT AND EASEMENT ENCROACHMENT AGREEMENT THIS AGREEMENT, made this /!ZY: day of March, 2011, by and between Joshua and Julie Haugland, owner of said property noted below, and the City of Andover, a Minnesota Municipal Corporation (hereinafter "City "). WHEREAS, Joshua and Julie Haugland is the fee owner of 15154 Verdin Street NW (Lot 5, Block 1, Woodland Estates 3rd Addition, PIN 21 32 24 41 0010), Andover, Anoka County, Minnesota (hereinafter "Property "); and WHEREAS, drainage and utility easements exist throughout the Property; and WHEREAS, Joshua and Julie Haugland desire to install a fence on the property and understand that said fence (hereinafter "Improvement ") will encroach into a drainage and utility easement (see Exhibit A attached hereto and made a part hereof); WHEREAS, the City is willing to acknowledge and agree to an encroachment of the drainage and utility easement for said Improvement assuming certain conditions are met; and WHEREAS, Joshua and Julie Haugland are aware the area is for drainage and utility purposes and is a Maintenance Vehicle Access and access may required in said easement resulting in removal of the Improvement. NOW, THEREFORE, in consideration of the foregoing and the City's consent and approval to the encroachment onto the drainage and utility easement, Joshua and Julie Haugland hereby agree to hold the City harmless and indemnify the City from any and all liabilities, and defend against lawsuits, expenses, damages, acts or failures to act, attorney's fees and court costs, which may arise as a result of Joshua and Julie Haugland or their successors in interest constructing and maintaining said Improvement upon the drainage and utility easement of the City. Furthermore, the City not be held responsible for any damage to said Improvement constructed on the City's easement if it is removed, damaged or destroyed as a result of the City exercising its rights to access, excavate, repair, construct or maintain any public improvements within said easement. City may require evidence of insurance from Joshua and Julie Haugland to cover the indemnification required herein. HAEngineering \Natural Resources\ Engineering\ other \easementEncroachHaugland.doc IN WITNESS WHEREOF, the parties have hereunto set their hands this day of March, 2011. STATE OF MINNESOTA ) ) ss. COUNTY OF ) CITY OF ANDOVER, a Municipal Corporation By: Its: Deputy City Clerk On this day of March, 2011, before me, a notary public within and for said county, personally appeared Michelle Hartner and Michael R. Gamache to me known to be respectively the Deputy City Clerk and Mayor of the City of Andover, and who executed the foregoing instrument and acknowledge that they executed the same on behalf of said City. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF ) On this c:23"d day of February, 2011, before me, a notary public within and for said county, personally appeared Joshua and Julie Haugland. Notary Publi6 DRAFTED BY: DANA LYNN PEIT,so City of Andover Notary Public 1685 Crosstown Blvd. NW ""0101° Andover, MN 55304 This instrument is exempt from registration tax and recording fees under Section 386.77 of the Minnesota statutes. H: \Engineering \Natural Resources\ Engineering\ other \easementEncroachHaugland.doc _ ltl 0 m n z ° 1 Jj�m Y .y0$0 ct zC g `+n1 k � �aa He O p a$'geaco I �w�t -! P+ O a 8��vq m__ d z oF� Z n a S 89 rc m t ge� W ` 8 @ @@ B j E .i�S 2 e S$ a a'� g� Z J o ups �oi5v �z g n n a Q �O�ii 1��! �° 5 6 a �' s ,K 3 g `o c m E 4 2�x - m �0� �l¢ pOxpO o l9 n m Z LL N SUS .g� �` }? H'� ) ffi y` m S N XO� qa N 19 a F lull ca a e y 77 o w a p !+ t4 m•= =b z em: n a, E 4 m yy� " 4 gclmaUipW s� _ ltl 0 m n z ° 1 Jj�m Y ct zC g `+n1 k � In r O tlQ �o oF� 'ag t o sC Yb.l S C A,I 1 n eel? T N 4 o 0 S AAi 9 ••all••.'. (� N R'JJOd ff. n 4A� w A41 4� u� �y Q pC .G1•S " M� �0�o15n wq8� � vxw w% I tl n xp o � • � U Oh n e b n n D n n j�xq O O Z9'583.50tlO. IO N 0 0 O b 9 W 1 9\ V� m 0 M0 5 v, n b O O N A s 01 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, Interim City Administrator Will Neumeister, Community Developmen FROM: Courtney Bednarz, City Plann4 SUBJECT: Approve Final Plat/Woodland Estates Fifth Addition - Planning DATE: March 1, 2011 INTRODUCTION The City Council is asked to approve the final plat of the project to be known as "Woodland Estates Fifth Addition". DISCUSSION The preliminary plat was approved on July 20, 2010 with Resolution R061 -10 (attached). The final plat is found to be in compliance with the preliminary plat and applicable ordinances. ACTION REQUESTED The Council is asked to adopt the attached resolution approving the final plat with conditions. Attachments Resolution Preliminary Plat Resolution R061 -10 Final Plat � M-4001 Cc: Woodland Development 13632 VanBuren Street NE Ham Lake, MN 55304 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA 7=161 A RESOLUTION APPROVING THE FINAL PLAT OF "WOODLAND ESTATES FIFTH ADDITION" FOR WOODLAND DEVELOPMENT ON PROPERTY LEGALLY DESCRIBED ON EXHIBIT A WHEREAS, the City Council has approved the preliminary plat of the project to be known as "Woodland Estates 5a` Addition "; and WHEREAS, the Developer has presented the final plat of Woodland Estates 5a' Addition; and WHEREAS; the City has reviewed such final plat for conformance with the preliminary plat. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the final plat of Woodland Estates 5a' Addition contingent upon the following: 1. The Final Plat shall conform to the drawing stamped received by the City of Andover on February 9, 2011 and the conditions of Resolution R061 -10. 2. A separate maintenance vehicle access agreement shall be provided for a twenty foot wide area-centered on the property line shared by Lots 3 and 4, Block 2. 3. The developer obtains all necessary permits from the Coon Creek Watershed District, DNR, Corps of Engineers, LGU, MPCA, Anoka County Highway Department and any other agency that may be interested in the site. 4. Park dedication and trail fees shall be paid for each unit based on the rate in effect at the time of preliminary plat approval. 5. The developer shall be responsible for the cost of construction of all improvements proposed as a part of the preliminary plat. 6. Such plat approval is contingent upon a development agreement acceptable to the City Attorney. A financial guarantee will be required as a part of this agreement to assure all of the subdivision improvements will be completed. Adopted by the City Council of the City of Andover this day of , 2011. ATTEST: Michelle Hartner, Deputy City Clerk CITY OF ANDOVER Michael R. Gamache, Mayor Woodland Estates Fifth Addition Legal Description Resolution Exhibit A Outlot A and Outlot B, WOODLAND ESTATES THIRD ADDITION, Anoka County, Minnesota. Outlot A and Outlot B, WOODLAND ESTATES FOURTH ADDITION, Anoka County, Minnesota. That part of the Northeast Quarter of the Southeast Quarter of Section 21, Township 32, Range 24, Anoka County, Minnesota lying north of the south 671.11 feet thereof and also lying easterly of the following described line and its extensions: Commencing at the Northwest Corner of said WOODLAND ESTATES THIRD ADDITION; thence North 04 degrees 02 minutes 29 seconds West, the north line of said WOODLAND ESTATES THIRD ADDITION is assumed to bear South 89 degrees 38 minutes 19 seconds West a distance of 151.07 feet; thence South 84 degrees 11 minutes 42 seconds West a distance of 5.82 feet; thence North 38 degrees 23 minutes 51 seconds West a distance of 70.95 feet; thence North 25 degrees 35 minutes 00 seconds West a distance of 83.24 feet; thence North 08 degrees 31 minutes 19 seconds West a distance of 107.89 feet; thence North 09 degrees 19 minutes 26 seconds East a distance of 118.41 feet; thence North 18 degrees 19 minutes 59 seconds East a distance of 151.05 feet to the intersection with the north line of said Northeast Quarter of the Southeast Quarter and said line there terminating. WE That part of the North Half of the Northeast Quarter of the Southeast Quarter of Section 21, Township 32, Range 24, Anoka County, Minnesota, lying 33.00 feet northerly of Line "A" and 30.00 feet easterly of Line 'B" and its extensions. Line "A" is described as commencing at the northeast corner of said North Half of the Northeast Quarter of the Southeast Quarter; thence South 01 degrees 09 minutes 09 seconds West, assumed bearing along the east line of said North Half of the Northeast Quarter of the Southeast Quarter, 168.00 feet to the point of beginning of the line to be described; thence North 88 degrees 40 minutes 43 seconds West 42.55 feet; thence northwesterly along a tangential curve concave to the northeast 186.50 feet to a point hereinafter referred to as Point "A ", said curve having a radius of 300.00 feet and a central angle of 35 degrees 37 minutes 08 seconds; thence continuing along said curve 42.12 feet, said continuation having a radius of 300.00 feet and a central angle of 08 degrees 02 minutes 40 seconds; thence North 45 degrees 00 minutes 55 seconds West 108.39 feet, more or less, to a point on the north line of said North Half of the Northeast Quarter of the Southeast Quarter distant 327.75 feet west from the northeast corner thereof, and said line there terminating. Line 'B" is described as beginning at the above referred to Point "A"; thence North 27 degrees 59 minutes 38 seconds East 79,39 feet; thence northerly along a tangential curve concave to the west 38.37 feet, more or less, to a point on the north line of said North Half of the Northeast Quarter of the Southeast Quarter distant 167.37 feet west from the northeast corner thereof, said curve having a radius of 200.00 feet and a central angle of 10 degrees 59 minutes 35 seconds, and said line there terminating © CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO R061 -10 A RESOLUTION APPROVING THE PRELIMINARY PLAT OF "WOODLAND ESTATES FIFTH ADDITION" FOR WOODLAND DEVELOPMENT ON PROPERTY LOCATED IN SECTION 21, TOWNSHIP 32 RANGE 24 LEGALLY DESCRIBED ON EXHIBIT A: WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and WHEREAS, pursuant to published and mailed notice thereof, the Planning Commission has conducted a public hearing on said plat, and; WHEREAS, the applicant has requested a variance to City Code 12 -3 -5 to reduce the front yard building setback to 25 feet for the proposed plat, and; WHEREAS, as a result of such public hearing, the Planning Commission recommends to the City Council the approval of the plat, and; WHEREAS, the City Council has received the recommendation of the Planning Commission, and; WHEREAS, the City Council finds that the following conditions constitute an undue hardship for the subject property: 1. The topography of the site creates a finding for the variance due to the change in elevation across the subject property. By allowing a reduced front yard setback, the additional rear yard space can be used to transition the grade down into the subject property from the east and down to match the farm field elevation to the west. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby approves the preliminary plat subject to the following conditions: 1. Contingent upon approval of a Comprehensive Plan Amendment to change the land use designation from Agricultural to Single Family Urban Residential. If this request fails to be approved, the preliminary plat shall be considered null and void. 2. Contingent upon the approval of*the Rezoning of the property to R -4 Single Family Urban Residential. If this request fails to be approved, the preliminary plat shall be considered null and void. © 3. The Preliminary Plat shall conform to the plan set stamped received by the City of Andover July 8, 2010. 4. The Grading and Tree Preservation Plans shall be modified to allow some of the existing trees to be saved in the southeast area of the site. 0 5. A variance to reduce the front yard building setback to 25 feet is approved. 6. Outlot A shall be combined with the adjacent residential lot to the north. 7. The developer obtains all necessary permits from the Coon Creek Watershed District, DNR, Corps of Engineers, I,GU, MPCA, and any other agency that may be interested in the site. 8. Park dedication and trail fees shall be collected for each unit based on the rate in effect at the time of preliminary plat approval. 9. The developer shall be responsible for the cost of construction of all improvements proposed as a part of the preliminary plat. 10. Such plat approval is contingent upon a development agreement acceptable to the City Attorney. 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Berkowitz, Director of Public rks /City Engineer SUBJECT: Consider Approving Amended Assessment Manual (Policies & Procedures Guide) - Engineering DATE: March 1, 2011 DITRODUCTION The City Council is requested to consider approving the amendments to the Assessment Manuel (Policies & Procedures Guide) to address how improvements to existing gravel roads would be assessed. DISCUSSION Attached are proposed changes to the Assessment Manuel that would allow the City Council to approve a 50% assessment rate based on total project cost. The revision also identifies criteria that the City Council can consider to determine if the petitioned project is viable and should be pE tially funded by the City's Road & Bridge Fund. The annual cost for the City to maintain gravel roads is close to the same as paved roads. For gravel roads there is dust control which is sprayed once during the summer, grading the road which occurs 4 to 5 times per year and reshaping (adding additional class 5) which occurs approximately once every 4 years. For a paved surface the maintenance items include crack seal and seal coat once every 8 years and annual sweeping costs. Although the annual maintenance cost may be similar, the long term replacement cost is not. The cuL rent policy is 25% of the roadway reconstruction is assessed to benefrtting properties and the remaining cost is funded by the City. Gravel roads do not have a replacement cost. BUDGETIMPACT The City's Road & Bridge Fund would fund 50% of all City Council approved improvements to existing gravel roads. ACTION REQUIRED The City Council is requested to consider approving the amended Assessment Manuel (Policies & Procedures Guide) as shown on the attachments. Respectfully submitted, Q David D. Berkowitz Attachment: Revision to Assessment Manuel (Policies and Procedure Guide) Page 11 & 14 Water Lateral Water lateral costs are apportioned to the property benefiting from the lateral water main constructed. Apportioning the cost of the lateral may be done by dividing the actual project costs of the lateral improvements by the assessable front footage of the benefiting properties or by dividing the costs of the lateral constructed within a plat by the number of benefiting lots. Where lateral benefit is received from a trunk, the benefiting properties are assessed for the lateral cost at a rate equivalent to the properties served by a lateral. For an existing lot that has not had a cost previously determined for water main lateral improvements and has access to an existing water line, the assessment rate per front foot is determined by City Council resolution and adopted by the Fee Schedule. This can be assessed to the property or paid at the time the water connection permit is issued. Water Service or Fire Line The water service cost is usually included with the lateral cost/assessment unless the services vary in size and /or number to each parcel or lot. If assessed separately, the service or fire line costs are apportioned as cost/each. Storm Drainage Trunk Improvements Storm Drainage Trunk Improvement costs are apportioned to the properties benefiting from the storm drainage improvements by the gross land area that benefits from the storm drainage facility constructed. The costs are then apportioned to each parcel by the rate /acre as determined by dividing the cost by the gross area of the benefit, then multiplying that cost/acre by the gross land area of each individual parcel. Examples of these types of improvements would be ponds, treatment structures, :storm sewer pipe (trunk), etc. Storm Drain Lateral Storm drainage laterals are considered incidental to the street construction and ,are assessed as part of street costs. Storm drainage laterals would include all storm ,sewer improvements that are beneficial only to a particular plat or drainage area. Sidewalks Sidewalks are assessed to the benefiting properties by front footage or unit costs. Streets: City Local /Distributor /Collector Street costs are apportioned to the property benefiting from the street construction. Apportioning the cost of the street construction may be done by dividing i:he cost of the street improvements by the assessable front footage of the benefiting properties or by dividing the costs of the street improvements by the number of benefiting lots. Refer to Page 14 regarding Improvements to Existing Gravel IRoads. The Roadway Reconstruction Assessment Policy is included in the Appendix which identifies the process in more detail for reconstruction projects. -11- Roadway costs for County road improvement projects shall not be assessed. Utility improvements (such as sanitary sewer, water main and storm sewer, if the storm sewer cost exceeds M.S.A. funding) shall be assessed to the benefitting properties. The City Council has the discretion to defer these assessments. Refer to the Deferred Assessments Section. Improvements to Existing Gravel Roads All properties benefittina from improvements to existing gravel roads shall pay a proportionate share of the cost of the improvement per this policy. The CCit v Council has approved the improvement assessment such that 50% of the PrrQ!ect cost to be assessed as identified under Methods of Assessment if certain criteria is met. If approved, the remainder of the costs shall be funded by the City's Road & Bridge Fund. After a petition is received from the benefittina properties the Citv Council will determine if a 50/50 cost share for such improvements shall be approved based on the following criteria: • Role street serves to the surrounding area/community. • Budaet impact to the Road & Bridge Fund. • No more than one mile of improvement for any given year. • Other similar projects are planned in the General vicinity of such proiect for that construction season. -14- FL, C I T Y 0 F 11 1 'CAL Ja� 1,kND0VE^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Approve Bond Sale - $265,000 G.O. Equipment Certificates, Series 2011A DATE: March 1, 2011 The Andover City Council is requested to approve the sale of $265,000 General Obligation (G.O.) Equipment Certificates, Series 2011A to provide financing for equipment purchases that were approved as part of the 2011 City of Andover Operating Budget and 2011 -2015 Capital Improvement (CIP) process. DISCUSSION The following is a listing of events that leads to the approve bond sale request: • At the October 19, 2010 City Council meeting, the Council approved moving forward with the 2011 Improvement Projects and Equipment and authorized staff to start the procurement process for acquiring the equipment. • At the November 16, 2010 City Council meeting, the Council approved a "Reimbursement Resolution" indicating the Council intent to purchase identified capital equipment financed by bonding (resolution attached). • At the December 21, 2010 City Council meeting, the Council adopted the 2011 Budget and Levy certification which included an annual debt levy of $85,000 for G.O. Equipment Certificates for primarily Public Safety and Public Works purchases. • City Administration has negotiated a private placement of $265,000 G.O. Equipment Certificates, Series 2011A with 1st Regents Bank in Andover. The negotiated debt service schedule is attached and will be presented at the Council meeting. Administration has also worked with bond counsel (Briggs & Morgan) to prepare the necessary legal documents. BUDGET E%IPACT The issuance of bonds will provide for 2011 equipment purchases contemplated in the 2011 -2015 Capital Improvement Plan and 2011 Budget. ACTION REQUESTED The City Council is requested to approve the "Resolution Providing for the Issuance and Sale of $265,000 G.O. Equipment Certificates, Series 2011A and Levying a Tax for the Payment Thereof'. The resolution will be handed out as a supplemental item. submitted, CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R093 -10 MOTION by Councilmember Knight to adopt the following A RESOLUTION RELATING TO FINANCING OF CERTAIN PROPOSED PROJECTS TO BE UNDERTAKEN BY THE CITY OF ANDOVER ESTABLISHING COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE. WHEREAS, the Internal Revenue Service has issued Section 1.103 -18 of the Income Tax Regulations (the 'Regulations ") dealing with the issuance of bonds, all or a portion of the proceeds of which sire to be used to reimburse the City for project expenditures made by the City prior to the time of the issuance of the bonds; and WHEREAS, the Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued borrowing, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within one year of the payment of the expenditure or, if longer, within one year of the date the project is placed in service, and that the expenditure be a capital expenditure; and WHEREAS, the City desires to comply with requirements of the Regulations with respect to certain projects hereinafter identified; NOW THEREFORE BE IT RESOLVED that the City of Andover, Minnesota adopts a "declaration of official intent" pursuant to Section 1.103 -18 of the Regulations. 1. Official Intent Declaration (a) The City proposes to undertake the following projects described on Exhibit A attached hereto. (b) Other than (i) expenditures to be paid or reimbursed from sources other than a borrowing or (ii) expenditures permitted to be reimbursed pursuant to the transition provision of Section 1.103- 18(1)(2) of the Regulations or (iii) expenditures constituting preliminary expenditures as defined in Section 1.103(1)(2) of the Regulations, no expenditures for the foregoing projects as identified on Exhibit A have heretofore been made by the City and no expenditures will be made by the City until after the date of this Resolution. (c) The City reasonably expects to reimburse the City expenditures made for costs of designated projects out of the proceeds of debt (the "Bonds') to be incurred by the City after the date of payment of all or a portion of the costs. All reimbursed expenditures shall be capital expenditures as defined in Section 1.150 -1(h) of the Regulations. (d) This declaration is a declaration of official intent adopted pursuant to Section 1.103 -18 of the Regulations. 2. Budgetary Matters. As of the date hereof, there are no City funds reserved, allocated on a long -term basis or otherwise, set aside (or reasonably expected to be reserved, allocated on a long -term bases or otherwise set aside) to provide permanent financing for the expenditures related to the projects, other than pursuant to the issuance of the Bonds. This resolution, therefore, is determined to be consistent with the City's budgetary and financial circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations. 3. Filing. This resolution shall be filed within 30 days of its adoption in the publicly available official books and records of the City. This resolution shall be available for inspection at the office of the City Clerk at the City .Hall (which is the main administrative office of the City) during normal business hours of the City on every business day until the date of issuance of the Bonds. 4. Reimbursement Allocations. The City's financial officer shall be responsible for making the "reimbursement allocations" described in the Regulations, being generally the transfer of the appropriate amount of proceeds of the Bonds to reimburse the source of temporary financing used by the City to make payment of the prior costs of the projects. Each allocation shall be evidenced by an entry on the official books and records of the City maintained for the Bonds, shall specifically identify the actual prior expenditure being reimbursed or, in the case reimbursement of a fund or account in accordance with Section 1.103 -15, the fund or account from which the expenditure was paid, and shall be effective to relieve the proceeds of the Bonds from any restriction under the bond resolution or other relevant legal documents for the Bonds, and under any applicable state statute, which would apply to the unspent proceeds of the Bonds. MOTION seconded by Councilmember Bukkila and adopted by the City Council of the City of Andover on this 16 "h day of November with Councilmembers Gamache. Jacobson and Trude voting in favor of the resolution, and Councilmembers none voting against, whereupon said resolution was passed. CITY OF ANDOVER ATTEST: M' hael R. G mache - Mayor t Mic el le Hartner— Deputy City Clerk Exhibit A CITY OF ANDOVER Description Replacement - Dump Truck w/ Snow Removal Equip # 195 $ 200,000 Replacement - Large Capacity Mower #580 112,000 $ 312,000 City of Andover, MN $2(5,000 G.O. Equipment Certificates, Series 2011 April 1, 2011 Table of Contents Jiort Sources & Uses 1 Deb: Service Schedule 2 Ser 2711 Equip Certs I SINGLE PURPOSE 1 224/2011 1 11:36 AM Ehlers Leaders in Public Finance Ehlers Leaders in Public Finance Page 1 Ci ly of Andover, MN $265,000 G.O. Equipment Certificates, Series 2011 April 1, 2011 Sources & Uses Dated 04101/20111 Delivered 0410112011 Sources Of Funds Paz Amount of Bonds $265,000.00 Tot:d Sources $265,000.00 Ustis Of Funds Coss of Issuance 5,000.00 Deposit to Project Construction Fund 260,000.00 Total Uses $265,000.00 Ser 2011 Equip Certs I SINGLE PURPOSE 1 212412011 1 11:36 AM Ehlers Leaders in Public Finance Page 1 Ehlers Leaders in Public Finance Page 2 City of Andover, MN $26,5,000 G.O. Equipment Certificates, Series 2011 April 1, 2011 Debt Service Schedule Date Principal Coupon Interest Total P +I Fiscal Total _ 04/01/2011 - - 08/01/2011 - - 02/01/2012 76,000.00 2.000% 08/01/2012 - - 02/01/2013 94,000 00 2.000% - 1,766.67 2,650.00 1,890.00 1,890 00 - 1,766.67 78,650.00 1,890.00 95 890.00 - - 80,416.67 - 97 780.00 08/01/2013 - - 02/01/2014 95,000.00 2.000% 950.00 950.00 950.00 95,950.00 - 96,900.00 Total $265,000.00 - $10,096.67 $275,096.67 - Yield Statistics Bond Year Dollars $504.83 Average Life 1.905 Years Average Coupon 2.0000007% Net Interest Cost (NIC) 2.0000007% True Interest Cost (TIC) - 2.0005936% Bond Yield for Arbitrage Purposes 2.0005936% All Inclusive Cost (AIC) 3.0327838% IRS Form 8038 Net Interest Cost 2.0000007% Weighted Average Maturity 1.905 Years Ser 2011 Equip Gerts I SINGLE PURPOSE 1 2/24/2011 1 11:36 AM Ehlers Leaders in Public Finance Page 2 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator Schedule March EDA meeting March 1, 2011 DITRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the March 15, 2011 City Council meeting. DISCUSSION Tentative agenda items for an EDA meeting have been identified as follows: 1. Monument Entrance Committee Update 2. Purchase Agreement/Letter of Intent/Progress Review 3. TIF District & EDA Budget Update 4. Discuss Commercial Broker RFQ 5. 2011 EDA Goals Update 6. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. ACTION REQUIRED Schedule an EDA meeting at 6:00 pm before the March 15, 2011 City Council meeting. .kNDOVEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TD: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report March 1, 2011 Tae City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Legislative Topics 3. Update on Development/CIP Projects 4. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. submitted, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for March 1, 2011 City Council Meeting DATE: March 1, 2011 The City Council is requested to receive the following supplemental information. Special Presentation — Anoka County Records Management System (Supplemental) Consent Items Item #3. Award Bid/l 1- 4/2011 Seal Coating (Supplemental) — Engineering Item #4. Award Bid/11- 5/2011 Pavement Markings (Supplemental) - Engineering Discussion Items Item #10. Approve Bond Sale - $265,000 G.O. Equipment Certificate, Series 2011A (Supplemental) - Administration Respectfully submitted, Jim Dickinson City Administrator 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Special Presentation — Anoka County Records Management System DATE: March 1, 2011 Anoka County Attorney Tony Palumbo, will be present at the meeting to introduce himself to the Council, provide a presentation on the Anoka County Records Management System and request the City Council to consider a resolution of support for the ongoing special legislation that funds the system. City Administration has received from the County a suggested resolution language and has modified that language for the City of Andover. Attached is a proposed resolution the City Council can adopt if you so desire, also attached are the State of Minnesota House (HF -429) and Senate (SF -275) bills addressing the current legislation that is being proposed. submitted, M Dickinson CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION OF THE CITY OF ANDOVER SUPPORTING A COUNTY WIDE INTEGRATED PUBLIC SAFETY INFORMATION SYSTEM AND LEGISLATIVE CHANGES NECESSARY TO ALLOW THE USE OF SPECIFIC BONDING AUTHORITY PROVIDED IN MINNESOTA STATUE 383E. WHEREAS, the Anoka County Joint Law Enforcement Council (JLEC) was formed to benefit the public safety of the citizens of Anoka County; and WHEREAS, the JLEC has nearly four decades of experience successfully creating and managing shared services for its member communities; WHEREAS, the City of Andover has actively participated in the JLEC through the participation of our chief law enforcement officer and our elected officials; and WHEREAS, the safety of the public and police and fire personnel will be enhanced by improvements in the speed and accuracy of shared public safety information systems; and WHEREAS, the public safety databases are aging and outdated, do not support effective data sharing, and do not support data archiving and crime analysis activities, and WHEREAS, significant public safety staff resources may be redirected from redundant data entry to more effective public safety efforts; and WHEREAS, both residents of and public safety agencies in Anoka County have benefitted from improved public safety, increased effectiveness, and resource conservation due to the resulting economies of scale provided by shared and consolidated services; and WHEREAS, the JLEC desires to implement a comprehensive shared public safety information system in Anoka County whereby law enforcement, fire, jail, dispatch, and emergency preparedness data may be maintained and shared; and WHEREAS, the JLEC and the Anoka County Board support a legislative change to allow the use of the specific bonding authority provided in Minnesota Statute 383E to fund county -wide public safety projects; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover does with this action, support and endorse a countywide integrated public safety information system; and BE IT FURTHER RESOLVED that the City Council does hereby support the expansion of the public safety bonding authority currently provided by Minnesota State Statue 383E to fund county -wide public safety projects. Adopted by the Andover City Council on the 1St day of March 2011. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk HF0429 Status in House for Legislative Session 87 Page 1 of 1 %'t,. Legislature Home I Links to the World I Help I Advanced Search Minnesota State Legislature House I Senate I Joint Departments and Commissions I Bill Search and Status I Statutes, Laws, and Rules None HF0429(House) j None HF0429 Status in House for Legislative Session 87 Bill Name: HF0429 Bill Text Companion: SF0275 Companion Text Companion Status Senate Search Revisor Number: 11 -0612 House Dettmer ; Tillberry ; Sanders ; Knuth ; Dittrich ; Petersen, B. ; Daudt ; Abeler ; Hortman ; Authors Scott Short Anoka County; countywide public safety improvement finance cost authority expanded. Description Lonq Further Committee Actions House Research Summary Description HOUSE Actions SENATE Actions Top Date 02/09/2011 Action Introduction and first reading, referred to Description / Committee Government Operations and Text in!=!l Page ll Elections Irtro SENATE Actions None. HOUSE Actions TOE Please direct all comments concerning issues or legislation to your House Member or State Senator. For Legislative Staff or for directions to the Capitol, visit the Contact Us page. General questions or comments. last updated: 02/14/2011 https: / /www.revisor.mn.gov /revisor /pages /search status /status _ detail.php ?b = House &UHF... 2/28/2011 H.F. No. 429, as introduced - 87th Legislative Session (2011 -2012) Page 1 of 2 Legislature Home I Links to the World I Help I Advanced Search Minnesota House of Representatives I House I Senate I Joint Departments and Commissions I Bill Search and Status I Statutes, Laws, and Rules KEY:n = removed, old language. underscored = added, new language. Authors and Status List versions H.F. No. 429, as introduced - 87th Legislative Session (2011 -2012) Posted on Feb 09, 2011 1.1 A bill for an act 1.2 relating to local government; expanding authority of Anoka County to finance 1.3 costs of countywide public safety improvements;amending Minnesota Statutes 1.4 2010, section 383E.21. 1.5 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 1.6 Section 1. Minnesota Statutes 2010, section 383E.21, is amended to read: 1.7 383E.21 BONDING FOR COUNTYWIDE PUBLIC SAFETY 1.8 COMMUNICATION SYSTEMS. 1.9 Subdivision 1. Authority to incur debt. (a) To finance the cost of designing, 1.10 constructing, and acquiring countywide public safety 1.11 jWrovements and equipment, including real and personal property, benefiting both Anoka 1.12 County and the municipalities located within Anoka County, the governing body of Anoka 1.13 County may issue: 1.14 (1) capital improvement bonds under the provisions of section 373.40 as if the 1.15 infrastructure and equipment qualified as a 'capital improvement" within the meaning of 1.16 section 373.40, subdivision 1, paragraph (b); and 1.17 (2) capital notes under the provisions of section 373.01, subdivision 3, as if the 1.18 equipment qualified as 'capital equipment" within the meaning of section 373.01, 1.19 subdivision 3. 1.20 (b) The eriginal prineipal ameffi# afthe bends and the capital notes issued undef this 1.21 seetie t may not ,,.,,.eed $12,500,000. Any bonds or notes issued pursuant to this section 1.22 must only be issued after approval by a majority vote of the Anoka County Joint Law 1.23 Enforcement Council, a joint powers board. 2.1 Subd. 2. Treatment of levy. Notwithstanding sections 275.065, subdivision 3, and 2.2 276.04, the county may report the tax attributable to any levy to pay principal and interest 2.3 on bonds or notes issued under this section as a separate line item on the proposed property 2.4 tax notice and the property tax statement. Bonds or notes issued by Anoka County under 2.5 this section must not be included in the net debt of Anoka County 2.6 Subd. 3. Expiration. This section expires ten years after the first year in whieh the 2 • on January 1, 2040. The county may not 2.8 issue a bond or note under this section with a maturity or payment date after the expiration 2.9 date of this section. No property tax may be levied under this section for taxes payable in 2.10 a calendar year after the calendar year in which this section expires. Expiration of this 2.11 section does not affect the obligation to pay or the authority to collect taxes levied under 2.12 this section before its expiration. Please direct all comments concerning issues or legislation to your House Member or State Senator. For Legislative Staff or for directions to the Capitol, visit the Contact Us page https: / /www. revisor. nm. gov /bin[bldbill.php ?bill= H0429.0.html &session =1s87 2/28/2011 SF0275 Status in Senate for Legislative Session 87 Page 1 of 1 Legislature Home I Links to the World I Help I Advanced Search Minnesota State Legislature House I Senate I Joint Departments and Commissions I Bill Search and Status I Statutes, Laws, and Rules SF0275(Senate) _ 1 SF0275 Status in Senate for Legislative Session 87 Bill Name: SF0275 Companion: HF0429 Revisor Number: 11 -0612 Bill Text Companion Text Companion Status House Search Senate Jungbauer ; Goodwin: Chamberlain: Nienow Authors Short Anoka county countywide public safety improvements bonding authority expansion Description Long Committee Hearings and Actions Senate Counsel & Research Description Summary ' SENATE Actions HbusEActions Top HOUSE Actions SENATE Actions Too None. Please direct all comments concerning issues or legislation to your House Member or State Senator. For Legislative Staff or for directions to the Capitol, visit the Contact Us page. General questions or comments. last updated: 02114/2011 https: / /www.revisor.mn.gov /revisor /pages /search statuslstatus_detail.php ?b= Senate &NSF... 2/28/2011 F Action Description / Committee Text Page Roll CIntroduction L t and first reading Intro 197 Referred to Local Government and Elections = == HOUSE Actions SENATE Actions Too None. Please direct all comments concerning issues or legislation to your House Member or State Senator. For Legislative Staff or for directions to the Capitol, visit the Contact Us page. General questions or comments. last updated: 02114/2011 https: / /www.revisor.mn.gov /revisor /pages /search statuslstatus_detail.php ?b= Senate &NSF... 2/28/2011 S.F. No. 275, as introduced - 87th Legislative Session (2011 -2012) Page 1 of 2 Legislature Home I Links to the World I Help I Advanced Search Minnesota Senate Y LLHouse I Senate I Joint Departments and Commissions I Bill Search and Status I Statutes, Laws, and Rules KEY: -'' ^^ = removed, old language. underscored = added, new language. Authors and Status List versions S.F. No. 275, as introduced - 87th Legislative Session (2011 -2012) Posted on Feb 08, 2011 1.1 A bill for an act 1.2 relating to local government; expanding authority of Anoka County to finance 1.3 costs of countywide public safety improvements;amending Minnesota Statutes 1.4 2010, section 383E.21. 1.5 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 1.6 Section 1. Minnesota Statutes 2010, section 383E.21, is amended to read: 1.7 383E.21 BONDING FOR COUNTYWIDE PUBLIC SAFETY 1.8 COMMUNICATION SYSTEMS. 1.9 Subdivision 1. Authority to incur debt. (a) To finance the cost of designing, 1.10 constructing, and acquiring coon , ide public safety 1.11 improvements and equipment, including real and personal property, benefiting both Anoka 1.12 County and the municipalities located within Anoka County, the governing body of Anoka 1.13 County may issue: 1.14 (1) capital improvement bonds under the provisions of section 373.40 as if the 1.15 infrastructure and equipment qualified as a "capital improvement" within the meaning of 1.16 section 373.40, subdivision 1, paragraph (b); and 1.17 (2) capital notes under the provisions of section 373.01, subdivision 3, as if the 1.18 equipment qualified as "capital equipment" within the meaning of section 373.01, 1.19 subdivision 3. 1.20 (b) 1.21 seetien . AU bonds or notes issued pursuant to this section 1.22 must only be issued after approval by a majority vote of the Anoka County Joint Law 1.23 Enforcement Council,a joint powers board. 2.1 Subd. 2. Treatment of levy. Notwithstanding sections 275.065, subdivision 3, and 2.2 276.04, the county may report the tax attributable to any levy to pay principal and interest 2.3 on bonds or notes issued under this section as a separate line item on the proposed property 2.4 tax notice and the property tax statement. Bonds or notes issued by Anoka County under 2.5 this section must not be included in the net debt of Anoka County. 2.6 Subd. 3. Expiration. This section expires te.. years after the first year in whieh the 2.7 issues a note or bond tmde_ this--s � on January 1.2040. The county may not 2.8 issue a bond or note under this section with a maturity or payment date after the expiration 2.9 date of this section. No property tax may be levied under this section for taxes payable in 2.10 a calendar year after the calendar year in which this section expires. Expiration of this 2.11 section does not affect the obligation to pay or the authority to collect taxes levied under 2.12 this section before its expiration. Please direct all comments concerning issues or legislation to your House Member or State Senator. For Legislative Staff or for directions to the Capitol, visit the Contact Us page. https: / /www.revisor.nm.gov/ bin /bldbill.php ?bill= S0275.0.html &session =1s87 2/28/2011 I t"L C I T Y • ^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public rks / City Engineer FROM: Jason J. Law, Assistant City Engineer SUBJECT: Award Bid /11- 04/2011 Seal Coating (Supplemental) - Engineering DATE: March 1, 2011 INTRODUCTION The City Council is requested to receive bids and award the contract for Project 11 -04 to Allied Blacktop, Inc. for the 2011 Seal Coating Program. DISCUSSION The street seal coating program is an effective and cost efficient means to prolong the life of the City's street infrastructure. In past years, the streets in one of the nine maintenance zones were seal coated. Due to budget constraints, only half of Zone 8 and areas that have recently been constructed or reconstructed and have not had a seal coat application will be seal coated this year. The 2011 Seal Coat areas are shown on the attached maps. The City of Coon Rapids prepared the final plans and specifications and administered the bid opening through the previously approved Joint Powers Agreement. Following are the bid results: Contractor Allied Blacktop Company ASTECH Corp. Pearson Brothers, Inc. Engineer's Estimate Andover's Portion $332,552.00 $371,708.00 $374,094.00 $389,590.00 BUDGET IMPACT This project has been identified in the City's 2011 -2015 Capital Improvement Plan. Funding will be from the Road & Bridge Fund and Construction Seal Coat Fund. ACTION REQUIRED The City Council is requested to approve the resolution accepting bids and awarding Andover's portion of the contract to Allied Blacktop Company in the amount of $332,552.00 for Project 11 -04, 2011 Seal Coating. R ectfully submitted, ason J. Law Attachments: Resolution, id Tabulation & Location Maps° CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 11 -04 FOR 2011 SEAL COATING. WHEREAS, pursuant to the Joint Powers Agreement with Coon Rapids, bids were received, opened and tabulated according to law on February 25 , 2011 at Coon Rapids City Hall with results as follows: Contractor Andover's Portion Allied Blacktop Company $332,552.00 ASTECH Corp. $371,708.00 Pearson Brothers, Inc. $374,094.00 Engineer's Estimate $389,590.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Allied Blacktop Company as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Allied Blacktop Company in the amount of $ 332,552.00 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next two lowest bidders shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member and adopted by the City Council at a regular meeting this 1St day of March , 2011 , with Council members voting in favor of the resolution, and Council members voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk O f V C y 6 c m o F U U S � O � ° U o° N C C V C a° a o ° O U U m 111111ME F- ' 11�11�11 •�I %��I���'I111111111 ,�,� III�11j111111 �i: 2011 Seal Coat Plan AN-6 6 p is City Project 11-04 Hickory Meadows L E G E N D Project Location Lots /Parcels i Park 0 Water C1 Right of Way 42 City Limits BARNES ANDOVERBLV7 OAKS %I\ I 0 230 460 920 Feet 2OF4 in D D z ui w ca m AUD SUB NO 141 ---T-C ,,O -ON:_CR Location Map n White Ua k L E G E N D Project Location Lots /Parcels F'� Park Water Right of Way City Limits 2011 Seal Coat Plan City Project 11-04 Woodland Ridge �.�. 173RD L N m a , s N W E S 0 225 450 900 Feet 3OF4 174TH Li Location Map U 2011 Seal Coat Plan City Project 11-04 Woodland Ridge �.�. 173RD L N m a , s N W E S 0 225 450 900 Feet 3OF4 174TH Li Location Map U 2011 Seal Coat Plan C 1 T 1 () F City Project 11-04 Kelsey Estates / Indian Meadows 3rd Addition rParkL'St Park 149TH AV \41 L E G E N D Project Location Lots /Parcels i Park Water Right of Way (� City Limits !*4r PQ� ROUND 0 03 I 0 375 750 1,500 Feet 40F4 Location Map 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members — CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public orks / City Engineer FROM: Jason J. Law, Assistant City Engineer SUBJECT: Award Bid /11- 05/2011 Pavement Markings (Supplemental) - Engineering DATE: March 1, 2011 INTRODUCTION The City Council is requested to receive bids and award the contract for Project 11 -05 for the 2011 Pavement Markings. DISCUSSION As a portion of the annual street maintenance activities, all roadway lane lines and pavement markings are repainted on the City streets. Over the course of the year the lane markings fade and it is necessary to repaint them for safety reasons and to guide traffic on our busier streets. The City of Coon Rapids prepared the final plans and specifications and administered the bid opening through the previously approved Joint Powers Agreement (bid concurrently with seal coat project). Following are the bid results: Contractor Highway Technologies Traffic Marking Service AAA Striping Fahrner Asphalt Sealers Engineer's Estimate Andover's Portion $21,640.80 $25,873.00 $27,755.20 $32,044.00 $24,060.00 BUDGET IMPACT The project has been identified in the City's 2011 -2015 Capital Improvement Plan. Funding for this project will be from the Road & Bridge Fund. ACTION REQUIRED The City Council is requested to approve the resolution accepting bids and awarding Andover's portion of the contract to Highway Technologies in the amount of $21,640.80 for Project 11 -05, 2011 Pavement Markings. RpVectrfully submitted, ason J. Law Attachments: Resolution & Bid Tabulation CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 11 -05 FOR 2011 PAVEMENT MARKINGS. WHEREAS, pursuant to the Joint Powers Agreement with Coon Rapids, bids were received, opened and tabulated according to law on February 25 , 2011 at Coon Rapids City Hall with results as follows: Contractor Andover's Portion Highway Technologies $21,640.80 Traffic Marking Service $25,873.00 AAA Striping $27,755.20 Fahrner Asphalt Sealers $32,044.00 Engineer's Estimate $24,060.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Highway Technologies as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Highway Technologies in the amount of $ 21,640.80 for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next two lowest bidders shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member and adopted by the City Council at a regular meeting this 1St day of March , 2011 , with Council members of the resolution, and Council members voting in favor _ voting against, whereupon said resolution was declared passed. ATTEST: Michelle Hartner — Deputy City Clerk CITY OF ANDOVER Michael R. Gamache - Mayor N 4 r r V d N a` a m U � 0 yU m c � Y o�N N � � N 75 E ry � > d ~a0 a�N m N m NDOVE rd)] 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator Supplemental - $265,000 G.O. Equipment Certificates, Series 2011A Resolution March 1, 2011 Attached is the resolution providing for the issuance and sale of $265,000 General Obligation Equipment Certificates, Series 2011A and levying a tax for the payment thereof. This resolution was provided by the City's bond counsel, Briggs & Morgan, and is the product of discussions with City Administration to complete the legal requirements of a private placement of City of Andover short-term equipment certificates. Attachment EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF ANDOVER, MINNESOTA HELD: March 1, 2011 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Andover, Anoka County, Minnesota, was duly called and held at the City Hall on March 1, 2011, at P.M., for the purpose, in part, of authorizing the issuance and awarding the sale of $265,000 General Obligation Equipment Certificates, Series, 201 �A. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF $265,000 GENERAL OBLIGATION EQUIPMENT CERTIFICATES, SERIES 2011A AND LEVYING A TAX FOR THE PAYMENT THEREOF A. WHEREAS, the City of Andover, Minnesota (the "City "), has heretofore determined and declared that it is necessary and expedient to issue $265,000 General Obligation Equipment Certificates, Series 2011A (the "Certificates" or, individually, a "Certificate "), pursuant to Minnesota Statutes, Chapter 475 and Minnesota Statutes, Section 412.301, to finance the acquisition of capital equipment for the City (the 'Project "); and B. WHEREAS, each item of equipment to be financed by the Certificates has an expected useful life at least as long as the term of the Certificates; and C. WHEREAS, the principal amount of the Certificates does not exceed one - quarter of one percent (0.25 %) of the market value of the taxable property in the City ($ times 0.25% is $,; and D. WHEREAS, no other obligations have been sold pursuant to a private sale within the last twelve calendar months of the date hereof which when combined with this issue would exceed the $1,200,000 limitations on negotiated sales as required by Minnesota Statutes, Section 475.60, Subdivision 2(2); and; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Andover, Minnesota, as follows: 1. Acceptance of Offer. The offer of 1 st Regents Bank, Andover, Minnesota, to purchase the Certificates and to pay therefor the sum of $265,000, all in accordance with the terms and at the rate of interest hereinafter set forth, is hereby accepted. 2. Original Issue Date, Maturities: Interest. The City shall forthwith issue the Certificates, which shall be in fully registered form without interest coupons, shall be dated, mature, bear interest and be payable as provided in the form of the Certificate. 3. Purpose. The Certificates shall provide funds to finance the Project, particularly for the acquisition of capital equipment having a useful life at least as long as the Certificates. The total cost of the Project, which shall include all costs enumerated in Minnesota Statutes, Section 475.65, is estimated to be at least equal to the amount of the Certificates. 4. Registrar. The Clerk, City of Andover, Minnesota, is appointed to act as registrar and transfer agent with respect to the Certificates (the "Registrar "), and shall do so unless and until a successor Registrar is duly appointed, all pursuant to any contract the City and Registrar shall execute which is consistent herewith. The Registrar shall also serve as paying agent unless and until a successor paying agent is duly appointed. Principal and interest on the Certificates shall be paid to the registered holders (or record holders) of the Certificates in the manner set forth in the form of Certificate. 5. Form of Certificate. The Certificates, together with the Registrar's Certificate of Registration, shall be in substantially the following form: 3626588v] R -1 UNITED STATES OF AMERICA STATE OF MINNESOTA ANOKA COUNTY CITY OF ANDOVER GENERAL OBLIGATION EQUIPMENT CERTIFICATE, SERIES 201 lA Interest Rate 2.00% REGISTERED OWNER: PRINCIPAL AMOUNT: Final Maturity Date February 1, 2014 1ST REGENTS BANK $265,000 Date of Original Issue April 1, 2011 TWO HUNDRED SIXTY -FIVE THOUSAND DOLLARS THE CITY OF ANDOVER, ANOKA COUNTY, MINNESOTA (the "Issuer "), certifies that it is indebted and for value received promises to pay to the registered owner specified above, or registered assigns, duly certified on the Certificate of Registration attached to and made a part of this Certificate (the "Owner "), in the manner hereinafter set forth, the $265,000 principal amount of this Certificate in the principal installments due on February 1 of the years and in the amounts, respectively, as follows, with each such principal installment bearing interest until paid at the interest rate of 2.00% per annum: Principal Installments Due February 1 Amount 2012 $76,000 2013 94,000 2014 95,000 Interest shall be payable semiannually on February 1 and August 1 of each year, commencing August 1, 2011, and shall be calculated on the basis of a 360 day year consisting of twelve 30 day months. At the time of final payment of all principal of and interest on this Certificate, the Registered Owner shall surrender this Certificate to the City Clerk at the City Hall, in Andover, Minnesota. No Optional Redemption. The Certificates of this issue (the "Certificates ") are not subject to redemption and prepayment prior to their stated maturity dates. Issuance; Purpose; General Obli ag tion. This Certificate is issued as a single instrument pursuant to and in full conformity with the Constitution and laws of the State of Minnesota and pursuant to a resolution adopted by the City Council on March 1, 2011 (the "Resolution "), for the purpose of providing money to finance the purchase of various items of capital equipment for the Issuer. This Certificate is payable out of the General Obligation Equipment Certificates, Series 3626588v1 201 IA Fund of the Issuer. This Certificate constitutes a general obligation of the Issuer and to provide moneys for the prompt and full payment of its principal, premium, if any, and interest when the same become due, the full faith and credit and taxing powers of the Issuer have been and are hereby irrevocably pledged. Manner of Payment. The principal of and interest on this Certificate are payable when due by check or draft mailed or otherwise delivered by or on behalf of the Clerk to the Owner hereof as of the end of the first day of the month, whether or not a business day (the "Record Date "), of the applicable payment due date; provided that if the Issuer shall be in default in payment of interest due on said date, whenever money becomes available for payment of such defaulted interest, the Clerk shall establish a special Record Date with respect to the payment thereof and shall mail written notice of the special Record Date not less than fifteen days prior to such date to the person that was the Owner of the Certificate as of the close of business of the Issuer on the fifth business day of the Issuer preceding such mailing, and the Owner as of the special Record Date shall be entitled to receive the payment of such defaulted interest. All principal of and interest on this Certificate are payable in any coin or currency of the United States of America which on the date of payment is legal tender for the payment of public and private debts. Date of Payment Not a Business Day. If the nominal date for payment of any principal of or interest on this Certificate shall not be a business day of the Issuer or of the Owner, then the date for such payment shall be the next such business day and payment on such business day shall have the same force and effect as if made on the nominal date of payment. Transfer. This Certificate is transferable, as provided in the Resolution, upon the Register kept by the Clerk upon surrender of this Certificate together with a written instrument of transfer duly executed by the Owner or the Owner's attorney duly authorized in writing, and thereupon a new, fully registered Certificate in the same aggregate principal amount shall be issued to the transferee in exchange therefor (or the transfer shall be duly recorded on the Register and the Certificate of Registration hereof), upon the payment of charges and satisfaction of applicable conditions, if any, as therein prescribed; provided that such transfer may occur only with respect to the entire Certificate and all of the remaining principal amount of the sole final maturity hereof. The Issuer may treat and consider the person in whose name this Certificate is registered as the absolute Owner hereof for the purpose of receiving payment of or on account of the principal of and interest on this Certificate (except for the payment of interest to the Owner as of a Record Date) and for all other purposes whatsoever. Qualified Tax- Exempt Obligation. This Certificate has been designated by the Issuer as a "qualified tax - exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to happen and to be performed, precedent to and in the issuance of this Certificate, have been done, have happened and have been performed, in regular and due form, time and manner as required by law and that this Certificate, together with all other debts of the Issuer outstanding on the date of original rd 3626588vl issue hereof and the date of its issuance and delivery to the original purchaser, does not exceed any constitutional or statutory limitation of indebtedness. IN WITNESS WHEREOF, the City of Andover, Anoka County, Minnesota, by its City Council has caused this Certificate to be executed on its behalf by the manual signatures of its Mayor and its Clerk, the corporate seal of the Issuer having been intentionally omitted as permitted by law. Date of Registration: CITY OF ANDOVER, ANOKA COUNTY, MINNESOTA April 1, 2011 REGISTRABLE BY AND PAYABLE AT: Its:_ City Clerk Mayor City of Andover, Minnesota Its: Clerk 5 3626588vl CERTIFICATE OF REGISTRATION The transfer of ownership of the principal amount of the attached Certificate may be made only by the registered owner or the registered owner's legal representative last noted below: DATE OF SIGNATURE OF REGISTRATION REGISTERED OWNER REGISTRAR 3626588v1 6. Execution. The Certificates shall be executed on behalf of the City by the manual signatures of its Mayor and Clerk, the seal having been omitted as permitted by law. In the event of disability or resignation or other absence of either such officer, the Certificates may be signed by the signature of that officer who may act on behalf of such absent or disabled officer. In case either such officer whose signature shall appear on the Certificates shall cease to be such officer before the delivery of the Certificates, such signature shall nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery 7. Delivery; Application of Proceeds. The Certificates when so prepared and executed shall be delivered by the Clerk to the Purchaser upon receipt of the purchase price and the Purchaser shall not be obliged to see to the proper application thereof. 8. Funds and Accounts and Subaccounts. There is hereby created a special fund to be designated the "General Obligation Equipment Certificates, Series 2011A Fund" (the "Fund ") to be administered and maintained by the Clerk as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. The Fund shall be maintained in the manner herein specified until all of the Certificates and the interest thereon have been fully paid. There shall be maintained in the Fund the following separate accounts: (a) Capital Account. To the Capital Account there shall be credited the proceeds of the sale of the Certificates, less accrued interest. From the Capital Account there shall be paid all costs and expenses of the acquisition of the Project including all costs incurred and to be incurred of the kind authorized in Minnesota Statutes, Section 475.65. The moneys in the Capital Account shall be used for no other purpose except as otherwise provided by law; provided that the proceeds of the Certificates may also be used to the extent necessary to pay interest on the Certificates due prior to the anticipated date of commencement of the collection of taxes herein levied. (b) Debt Service Account. There are hereby irrevocably appropriated and pledged to, and there shall be credited to, the Debt Service Account: (i) all accrued interest received upon delivery of the Certificates; (ii) any collections of all taxes heretofore, herein or hereafter levied for the payment of the Certificates and interest thereon; (iii) all funds remaining in the Capital Account after the payment of all costs of the Project; (iv) all investment earnings on funds held in the Debt Service Account; and (v) any and all other moneys which are properly available and are appropriated by the governing body of the City to the Debt Service Account. The Debt Service Account shall be used solely to pay the principal and interest of the Certificates and any other general obligation certificates of the City hereafter issued by the City and made payable from said account as provided by law. No portion of the proceeds of the Certificates shall be used directly or indirectly to acquire higher yielding investments or to replace funds which were used directly or indirectly to acquire higher yielding investments, except (1) for a reasonable temporary period until such proceeds are needed for the purpose for which the Certificates were issued and (2) in addition to the above in an amount not greater than the lesser of five percent of the proceeds of the Certificates or $100,000. To this effect, any proceeds of the Certificates and any sums from time to time held in the Capital Account or Debt Service Account (or any other City account which will be used to pay principal or interest to become due on the certificates payable therefrom) in 7 3626588vl excess of amounts which under then applicable federal arbitrage regulations may be invested without regard to yield shall not be invested at a yield in excess of the applicable yield restrictions imposed by said arbitrage regulations on such investments after taking into account any applicable "temporary periods" or "minor portion" made available under the federal arbitrage regulations. Money in the Fund shall not be invested in obligations or deposits issued by, guaranteed by or insured by the United States or any agency or instrumentality thereof if and to the extent that such investment would cause the Certificates to be "federally guaranteed" within the meaning of Section 149(b) of the Internal Revenue Code of 1986, as amended (the "Code "). 9. Tax Levy; Coverage Test. To provide moneys for payment of the principal and interest on the Certificates there is hereby levied upon all of the taxable property in the City a direct annual ad valorem tax which shall be spread upon the tax rolls and collected with and as part of other general property taxes in the City for the years and in the amounts as follows: Year of Tax Levy Year of Tax Collection Amount 2011 2012 2012 2013 The tax levies are such that if collected in full they will produce at least five percent in excess of the amount needed to meet when due the principal and interest payments on the Certificates. The tax levies shall be irrepealable so long as any of the Certificates are outstanding and unpaid, provided that the City reserves the right and power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.6 1, Subdivision 3. The City has heretofore levied taxes in an amount sufficient to pay interest due on the Certificates on August 1, 2011. 10. General Obligation Pledge: For the prompt and full payment of the principal and interest on the Certificates, as the same respectively become due, the full faith, credit and taxing powers of the City shall be and are hereby irrevocably pledged. If the balance in the Debt Service Account is ever insufficient to pay all principal and interest then due on the Certificates and any other certificates payable therefrom, the deficiency shall be promptly paid out of any other funds of the City which are available for such purpose, and such other funds may be reimbursed with or without interest from the Debt Service Account when a sufficient balance is available therein. 11. Certificate of Registration. The Clerk is hereby directed to file a certified copy of this resolution with the Director of Property Records and Taxation of Anoka County, Minnesota, together with such other information as the Director shall require, and to obtain from the Director a certificate that the Certificates have been entered in the Director's Register and that the tax levy required by law has been made. 12. Records and Certificates. The officers of the City are hereby authorized and directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of the issuance of the Certificates, certified copies of all proceedings and records of the City relating to the Certificates and to the financial condition and affairs of the City, and such other affidavits, 3626588vl certificates and information as are required to show the facts relating to the legality and marketability of the Certificates as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any heretofore furnished, shall be deemed representations of the City as to the facts recited therein. 13. Compliance With Reimbursement Certificate Regulations. The provisions of this paragraph are intended to establish and provide for the City's compliance with United States Treasury Regulations Section 1.150 -2 (the "Reimbursement Regulations ") applicable to the "reimbursement proceeds" of the Certificates, being those portions thereof which will be used by the City to reimburse itself for any expenditure which the City paid or will have paid prior to the Closing Date (a "Reimbursement Expenditure "). The City hereby certifies and/or covenants as follows: (a) Not later than sixty days after the date of payment of a Reimbursement Expenditure, the City (or person designated to do so on behalf of the City) has made or will have made a written declaration of the City's official intent (a "Declaration ") which effectively (i) states the City's reasonable expectation to reimburse itself for the payment of the Reimbursement Expenditure out of the proceeds of a subsequent borrowing; (ii) gives a general and functional description of the property, project or program to which the Declaration relates and for which the Reimbursement Expenditure is paid, or identifies a specific fund or account of the City and the general functional purpose thereof from which the Reimbursement Expenditure was to be paid (collectively the "Project "); and (iii) states the maximum principal amount of debt expected to be issued by the City for the purpose of financing the Project; provided, however, that no such Declaration shall necessarily have been made with respect to: (i) "preliminary expenditures" for the Project, defined in the Reimbursement Regulations to include engineering or architectural, surveying and soil testing expenses and similar prefatory costs, which in the aggregate do not exceed 20% of the "issue price" of the Certificates, and (ii) a de minimis amount of Reimbursement Expenditures not in excess of the lesser of $100,000 or five percent of the proceeds of the Certificates. (b) Each Reimbursement Expenditure is a capital expenditure or a cost of issuance of the Certificates or any of the other types of expenditures described in Section 1.150- 2(d)(3) of the Reimbursement Regulations. (c) The "reimbursement allocation" described in the Reimbursement Regulations for each Reimbursement Expenditure shall and will be made forthwith following (but not prior to) the issuance of the Certificates and in all events within the period ending on the date which is the later of three years after payment of the Reimbursement Expenditure or one year after the date on which the Project to which the Reimbursement Expenditure relates is first placed in service. Each such reimbursement allocation will be made in a writing that evidences the City's use of Certificate proceeds to reimburse the Reimbursement Expenditure and, if made within thirty . days after the Certificates are issued, shall be treated as made on the day the Certificates are issued. 9 3626588v1 Provided, however, that the City may take action contrary to any of the foregoing covenants in this paragraph upon receipt of an opinion of its Bond Counsel for the Certificates stating in effect that such action will not impair the tax- exempt status of the Certificates. 14. Defeasance. When all Certificates have been discharged as provided in this paragraph, all pledges, covenants and other rights granted by this resolution to the registered holders of the Certificates shall, to the extent permitted by law, cease. The City may discharge its obligations with respect to any Certificates which are due on any date by irrevocably depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full; or if any Certificate should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. The City may also at any time discharge its obligations with respect to any Certificates, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a suitable banking institution qualified by law as an escrow agent for this purpose, cash or securities described in Minnesota Statutes, Section 475.67, Subdivision 8, bearing interest payable at such times and at such rates and maturing on such dates as shall be required, without regard to sale and/or reinvestment, to pay all amounts to become due thereon to maturity or, if notice of redemption as herein required has been duly provided for, to such earlier redemption date. 15. Negative Covenant as to Use of Proceeds and Project. The City hereby covenants not to use the proceeds of the Certificates or to use the Project, or to cause or permit them to be used, or to enter into any deferred payment arrangements for the cost of the Project, in such a manner as to cause the Certificates to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 16. Tax - Exempt Status of the Certificates; Rebate. The City shall comply with requirements necessary under the Code to establish and maintain the exclusion from gross income under Section 103 of the Code of the interest on the Certificates, including without limitation (i) requirements relating to temporary periods for investments, (ii) limitations on amounts invested at a yield greater than the yield on the Certificates, and (iii) the rebate of excess investment earnings to the United States, if the Certificates (together with other obligations reasonably expected to be issued and outstanding at one time in this calendar year) exceed the small issuer exception amount of $5,000,000. For purposes of qualifying for the exception to the federal arbitrage rebate requirements for governmental units issuing $5,000,000 or less of bonds, the City hereby finds, determines and declares that (i) the Certificates are issued by a governmental unit with general taxing powers, (ii) no Certificate is a private activity bond, (iii) ninety-five percent or more of the net proceeds of the Certificates are to be used for local governmental activities of the City (or of a governmental unit the jurisdiction of which is entirely within the jurisdiction of the City), and (iv) the aggregate face amount of all tax exempt bonds (other than private activity bonds) issued by the City (and all subordinate entities thereof, and all entities treated as one issuer with the City) during the calendar year in which the Certificates are issued and outstanding at one time is not reasonably expected to exceed $5,000,000, all within the meaning of Section 148(f)(4)(D) of the Code. 10 3626588v1 17. Designation of Qualified Tax - Exempt Obligations. In order to qualify the Certificates as "qualified tax- exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City hereby makes the following factual statements and representations: (a) the Certificates are issued after August 7, 1986; (b) the Certificates are not "private activity bonds" as defined in Section 141 of the Code; (c) the City hereby designates the Certificates as "qualified tax- exempt obligations" for purposes of Section 265(b)(3) of the Code; (d) the reasonably anticipated amount of tax - exempt obligations (other than private activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will be issued by the City (and all entities treated as one issuer with the City, and all subordinate entities whose obligations are treated as issued by the City) during this calendar year 2011 will not exceed $10,000,000; and (e) not more than $10,000,000 of obligations issued by the City during this calendar year 2011 have been designated for purposes of Section 265(b)(3) of the Code. The City shall use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designation made by this paragraph. 18. Severability. If any section, paragraph or provision of this resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this resolution. 19. Headings. Headings in this resolution are included for convenience of reference only and are not a part hereof, and shall not limit or define the meaning of any provision hereof. The motion for the adoption of the foregoing resolution was duly seconded by member and, after a full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof. and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. 11 3626588v1 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF ANDOVER I, the undersigned, being the duly qualified and acting Clerk of the City of Andover, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council duly called and held on the date therein indicated, insofar as such minutes relate to providing for the issuance and sale of $265,000 General Obligation Equipment Certificates, Series 2011A. WITNESS my hand on March 1, 2011. 36265b8v1 Clerk 12 PrwV 'ro �cc sa—i • Z;XAV &�-- �� ,a ►rim 3y ��� CcY-!I (OIJNGL o-R- V?O.) Pcrl-n&A.) Sy�cL aL SD ZD !9F `WE RD1Fc.T eoSrS L)Alk4- M- T7�c��.� 69= /�vS�SSsr✓!£.J7 �, P�rn-S :� Nl rl ,ter F1� k3 y N�i[(�hl3DQ�F ®B/� )7 7-16/ -7 F aoy G�OV.ucIG Li/l[L ��rnl�� l,,�IF�T�I�R ilfF 66�'j/ /�lu �r�cl�� �,✓ A AN DATE March 1, 2011 ITEMS GIVEN TO THE CITY COUNCIL • Letter from Kathy Jensen, Mediation Services for Anoka County • Feasibility Report/Crosstown Drive NW Reconstruction /10 -30 PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. GASTAFRRHONDAAWGENMCC LIST.doc Mediation Services C6,jy`L, for Anoka County Cimliq Peaceful Solufaons February 22, 2011 Jim Dickinson City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 Dear Jim, i The board of directors of'Mediation Services for Anoka County wishes to thank the City of Andover for its appropriation of $3,323.00 in 2011. Your commitment to helping our agency and its volunteer mediators create peaceful solutions for citizens in your community is commendable. Despite the downturn in the economy and the fact that all cities and townships are struggling with their own budget dilemmas, you made the commitment to fund us again. This amount was especially appreciated since we lost $40,000 of annual United Way funding in 2010. We are very grateful to be able to continue providing our mostly free services to your community in 2011, and we look forward to working with you in the future. Sincerely, Kathi Jensen, Executive Director Mediation Services for Anoka County 2520 Coon Rapids Blvd. Suite 100 Coon Rapids, MN 55433 phone: 763 - 422 -8878 fax: 763 - 422 -0808 www.mediationservice.or- March 2011 Feasibility Report Crosstown Drive NW Reconstruction SAP# 198 -119 -004 City Project No. 10 -30 Prepared by: Engineering Department City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 1 1 w � � � � � � � � � � � � w � I I ANLb 6 W � 16 85 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US ' March 1, 2011 Honorable Mayor and City Council City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Crosstown Drive NW Reconstruction (C.P. 10 -30) Feasibility Report ' Dear Mayor and City Council: With your authorization, we are pleased to submit this feasibility report addressing the proposed project costs and estimated assessments for reconstruction of Crosstown Drive NW. The roadway has been identified by City staff as needing repair. This project is included in the City's 2011 -2015 Capital ' Improvement Plan for reconstruction in 2011. A neighborhood informational meeting was held on February 22, 2011 to discuss the project, answer questions, and receive comments from the residents impacted by this project. 1 The proposed improvements include milling and reclaiming the existing roadway, replacing deteriorated concrete curb and gutter, minor storm sewer repairs, construction of a bituminous trail on the west side of Crosstown Drive NW from 138`" Avenue NW to Bunker Lake Boulevard NW, and paving a new bituminous surface. The project would be constructed in conjunction with intersection improvements at the Crosstown Drive NW / Crosstown Boulevard NW intersection. The intersection improvements will be constructed under a separate project number and funding source. Costs for the intersection improvements are not considered in this report and are not apart of the assessable project. The total estimated cost of the proposed improvements for Crosstown Drive are $341,880.00. This estimated cost includes construction costs, contingencies, and indirect costs. Fifteen percent (15 %) of the total project costs (excluding extra depth pavement section and new bituminous trail costs) would be assessed to the benefiting properties in accordance with the City's Roadway Reconstruction Assessment Policy and council direction on the assessment percentage. The total estimated assessment amount is $38,330.00. The remaining eighty -five percent (85 %) of the total project costs (including extra depth pavement section and bituminous trial costs) would be funded through Municipal State Aid funds. The City costs are estimated at $303,550.00. The estimated assessment rate per front foot is $13.53 / ff. We recommend that the City Council review this report and, if acceptable, proceed with project implementation as proposed. Sincerely, City of Andover Engineering Department David D. Berkowitz, P.E. Director of Public Works /City Engineer FEASIBILITY REPORT CROSSTOWN DRIVE NW RECONSTRUCTION CITY PROJECT NO. 10 -30 CITY OF ANDOVER, MINNESOTA I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. David D. Berkowitz, P.E. License No. 26757 2- z �/r Date M F3 i a 1 CROSSTOWN DRIVE NW RECONSTRUCTION CITY PROJECT NO. 10 -30 TABLE OF CONTENTS Overview Page No. 1.0 INTRODUCTION 1 2.0 IMPROVEMENTS 1 3.0 RIGHT -OF -WAY / EASEMENT 3 4.0 PERMITS 3 5.0 ESTIMATED PROJECT COSTS 3 6.0 FUNDING/ ASSESSMENTS 3 7.0 PROPOSED PROJECT SCHEDULE 5 8.0 CONCLUSIONS & RECOMMENDATIONS 5 APPENDIX Exhibit 1: Project Location Map Exhibit 2: Proposed Layout— Crosstown Drive NW Exhibit 3: Proposed Layout— Crosstown Drive NW / Crosstown Blvd NW Intersection Exhibit 4: Preliminary Cost Estimate Exhibit 5: Preliminary Assessment Worksheet Exhibit 6: Proposed List of Assessed Properties CROSSTOWN DRIVE NW RECONSTRUCTION CITY PROJECT NO. 10 -30 TABLE OF CONTENTS 1.0 INTRODUCTION a Crosstown Drive NW (MSA 119) between Bunker Lake Boulevard NW and Crosstown Drive NW has deteriorated to the point where it is approaching the end of its serviceable life. The City a of Andover has made a commitment to maintaining our existing roadway infrastructure to ensure that the community has a high quality transportation system. This project is identified in the 2011 — 2015 Capital Improvement Program for reconstruction in 2011. a The project would consist of milling the existing bituminous surface and constructing a new bituminous surface. This section of roadway has existing concrete curb and gutter that has deteriorated to the point where it needs to be replaced. Minor storm sewer improvements would also be included with the project. Rehabilitation of the streets reduces short term routine maintenance costs (crack sealing, pot hole patching, etc.). Long term, reconstruction prolongs the structural stability of the roadways, providing for a longer serviceable life. A bituminous trail is proposed on the west side of Crosstown Drive NW between Bunker Lake Boulevard NW and 138`" Avenue NW. This trail would provide direct access for pedestrians living west of the project limits to the City's trail system. Currently this neighborhood of 200+ homes cannot get onto the trail or sidewalk system without crossing Crosstown Drive NW or walking along Crosstown Drive NW on the roadway. This trail segment in depicted in the City's Transportation Plan for construction between 2009 and 2023. The project would be funded through the Road and Bridge Fund (and in turn reimbursed from the Municipal State Aid construction fund) and through special assessments to the benefiting properties in accordance with the City's Roadway Reconstruction Assessment Policy, Council a direction on the assessment percentage, and Minnesota Statutes Chapter 429. Fifteen percent (15 %) of the total project costs (excluding extra depth pavement section and bituminous trail costs) would be assessed to the properties fronting Crosstown Drive NW and the remaining eighty -five percent (85 %) of the total project costs (including extra depth pavement section and bituminous trail costs) will be funded by the City. A Project Location map is attached in the Appendix as Exhibit 1. a 2.0 IMPROVEMENTS Prior to 1989, this section of roadway was Crosstown Boulevard (County Road 18). a Realignment of Crosstown Boulevard (CR 18) between Bunker Lake Boulevard and 138t" Avenue NW was completed by Anoka County, establishing the current alignment of Crosstown J e 1 Drive NW. This segment of Crosstown Drive was re- constructed in 1991 under City Project Number 90 -1. With that project, the pavement section consisted of a 33.5' wide roadway from back of curb to back of curb with 3" of bituminous over 8" of Class 5 aggregate base. The roadway width would not change under this project. Existing storm sewers handle the storm water runoff in this area. The proposed improvements would consist of reclaiming and salvaging the existing bituminous surface and utilizing it as aggregate base. Excess generated reclaimed material would be stockpiled at the Andover Public Works yard. Minor storm sewer improvements would be included as a part of this project to replace three deteriorated structures and a flared end section. A new structure would be constructed in the northeast quadrant of Crosstown Drive NW and 138th Avenue NW to replace an existing structure that is located in the middle of the pedestrian ramp for the sidewalk on the east side of the road. This existing structure will have a manhole cover placed over it for pedestrian safety. The concrete curb and gutter along this section of roadway has deteriorated in the joints to the point where it all needs to be replaced. The new roadway section would consist of 5" of bituminous (2 - 1.5" lifts of wear course, 2" non -wear course) over 6.5" of aggregate base (utilizing the reclaimed bituminous as aggregate base Class 7). In accordance with the Assessment Manual Policies and Procedures Guide, the additional pavement section above the City standard of 3" of bituminous over 5" of aggregate base would be 100% funded by the City. The additional bituminous is necessary to comply with State Aid design requirements, and it will provide additional strength to the pavement section as this road is a collector which carries higher volumes of vehicular and truck traffic than a standard City street (8,500 vehicles per day in 2010). This project will be constructed along with improvements to the Crosstown Drive NW / Crosstown Boulevard NW intersection. This project would entail restricting northbound left turning movements from Crosstown Boulevard NW onto Crosstown Drive NW as well as westbound through movements from 138th Avenue NW onto Crosstown Drive NW. In addition, the southbound right turn lane on Crosstown Boulevard NW onto Crosstown Drive NW will be separated from the mainline with a median to open up sight lines and improve safety at the intersection. While this project will be constructed at the same time as the Crosstown Drive improvements, quantities will be kept separate for each project and this portion of the project will not be included in the assessment calculations. The match point between the two projects is defined as the intersection of the centerlines of Crosstown Drive NW and Yukon Street NW. All costs associated with construction of Crosstown Drive NW south of this point will be included in the assessable costs calculations. All costs north and east of this point will not be considered in the Crosstown Drive reconstruction project or the assessment calculations. Please refer to Exhibit 2 in the Appendix for a project layout of the Crosstown Drive NW portion of the project. Exhibit 3 depicts a schematic layout of the intersection improvements with Crosstown Boulevard NW. 2 3.0 RIGHT -OF WAY / EASEMENT C All work will take place within the existing right of way and drainage and utility easements. a 4.0 PERMITS C The City of Andover Engineering Department will obtain any necessary permits for the project. Permits will be required from the Minnesota Pollution Control Agency (NPDES Storm water a Permit), the Coon Creek Watershed District, and the Anoka County Highway Department 5.0 ESTIMATED PROJECT COSTS D The total estimated project cost is $341,880.00. This estimated cost includes construction costs, a contingencies, and indirect costs. These costs are estimated based upon preliminary design. The final cost will be based upon final design, actual work completed by the contractor, and unit bid Q prices for the project. Costs included in this report are only based upon the Crosstown Drive NW reconstruction project (not the intersection improvements) as previously discussed. A detailed Preliminary Cost Estimate is included in the Appendix as Exhibit 4. 6.0 FUNDING / ASSESSMENTS The project is proposed to be funded by a combination of special assessments and City funds. In accordance with the City's Roadway Reconstruction Policy and City Council direction, fifteen percent (15 %) of the total project costs (excluding costs for extra depth pavement section and the proposed bituminous trail) would be assessed to the benefiting properties, or specifically those properties fronting along or addressed along the newly reconstructed roadway. For projects that include special assessments, the City is required to follow the process outlined in Minnesota Statutes Chapter 429. The following excerpt from the Assessment Manual outlines the criteria established for the Council to consider a reduced assessment rate percentage (less than 25 %) for Municipal State a Aid (MSA) streets: MSA High Volume Streets /Roads Q Minnesota State Aid streets which have Average Daily Traffic (ADT) in excess of 2,000 vehicles per day are viewed as benefttting the community at large to a greater extent Q than other streets. Accordingly the City Council may reduce the total amount assessed to abutting properties or reduce the percentage assessed after evaluating the following: • Volume & type of traffic • Origination/destination of traffic 3 p I ' • Role street serves in community /region • Number of streets, neighborhoods, businesses served by street ' The ADT for Crosstown Drive in 2010 was 8,500 vehicles per day. Based upon the above section from the Assessment Manual, the City Council, at a January 25, 2011 workshop, chose to reduce the typical 25% assessment percentage for roadway reconstruction projects down to 15% for this project. The Andover Assessment manual lists four methods of assessments. They are: area, unit, front footage (short side) and variable costs. For this project the front footage method would be used ' to assess each property for their individual benefit. The front footage method is proposed for this project in lieu of the unit method to account for size differences between residential and commercial properties. L_l To calculate the estimated assessment per front foot, fifteen percent (15 %) of the estimated total project costs (excluding costs for extra depth pavement section and the new bituminous trail) were divided by the total length of front footage of parcels along the improvement project. The estimated projects costs for the extra depth bituminous are $67,705.00 and the estimated project costs for the bituminous trail are $18,610.00. The assessment rate per front foot was then multiplied by the front footage for each parcel along the project corridor to determine each parcels estimated assessment amount. The total estimated assessment amount is $38,330.00. The estimated assessment per front foot is $13.53 / ff. There are a total of 15 parcels that are proposed to be assessed with this project, with estimated assessment amounts varying from $1,285.35 (residential property) to $12,853.50 (City owned property). Actual assessment amounts will be based upon actual projects costs. The remaining eighty -five percent (85 %) of the total project costs (including costs for extra depth pavement section and the new bituminous trail) are proposed to be funded through the City's Road and Bridge Fund and reimbursed by Municipal State Aid funds as Crosstown Drive NW is designated as a Municipal State Aid Street (MSAS). The City costs are estimated at $303,550.00 for the proposed improvements. Summary of Project Funding Sources Estimated City Costs (MSA Funds): $303,550.00 Estimated Assessment Amount: $ 38,330.00 Total Estimated Project Costs $341,880.00 A detailed Preliminary Assessment Worksheet and a proposed list of assessed properties are included in the Appendix as Exhibits 5 and 6. 0 7.0 PROPOSED PROJECT SCHEDULE If the project is initiated by the City Council, the project schedule would be as follows: City Council ordered feasibility report 1/18/11 City Council receives feasibility report / Orders Public Hearing 3/1/11 Hold Public Hearing / Authorize plans and specs 4/5/11 City Council approves plans and specifications and authorizes 4/19/11 Advertisement for Bids Advertise in the Anoka Union and Quest CDN 4/22/11 — 5/6/11 Receive bids 5/11/11 City Council awards contract 5/17/11 Contractor begins construction 6/13/11 Project Substantially Complete 7/29/11 Project Final Completion 8/12/11 *Note: Project schedule is dependent upon Anoka County and MnDOT plan review turnaround 8.0 CONCLUSIONS & RECOMMENDATIONS 8.1 Conclusions As a result of this study, we conclude that: 1. Crosstown Drive NW is in need of repair, and it is identified for reconstruction in the City's 2011 — 2015 Capital Improvement Plan. 2. The pavement section needs to be increased to handle the current and projected traffic for the next 20+ years and to comply with State Aid standards. 3. The total estimated cost for the proposed improvements is $341,880.00. These estimated costs include construction costs, contingencies and indirect costs. 4. The estimated assessment per front foot is $13.53 / ff. 5. The project is necessary, cost - effective, and feasible from an engineering perspective. The City Council shall determine the economic feasibility. 5 A u !-1 L'J CI a F1 *1 A C A I ' 6. The project should best be constructed as proposed in conjunction with the Crosstown Drive NW / Crosstown Boulevard NW intersection ' improvements. 8.2 Recommendations 1. The City Council reviews this report in detail. 2. A public hearing shall be held by the City Council to determine if the ' project is to be carried forward as presented. L [1 1 I 1 1 G' APPENDIX a Exhibit 1: Project Location Map Exhibit 2: Proposed Layout— Crosstown Drive NW Exhibit 3: Proposed Layout— Crosstown Drive NW / Crosstown Blvd NW Intersection Exhibit 4: Preliminary Cost Estimate Exhibit 5: Preliminary Assessment Worksheet Exhibit 6: Proposed List of Assessed Properties a o. 0 a. o, 0 o a 7 j 1 1 CREEK 145th cn AV E. �S GG w A /L�cy-, z o 9GF W u"' SJ. EAST BETH a 0 z C' O � �J (If v� z ~ u aQ 142nd LA. N. � 142nd LA. N.W. O� S�' ~n � �PJ "R2nd AVE. N.W. 142nd AVE. 0z L � = PROJECT LOCATION a � t LA. N.W. J 141st LA. N. . Q D F 0 141st cn AVE. 141st AVE. .W. �� cn z 140th LA. N.W. �� �o� ACyh LA. 0� H z (n 0 v > z �0 0 140th AVE. N.W. � 1 z �p cn �- z 139th ¢ z 39f� c� 0 O 4VE. NW. a z 0 139th LA. 73h /sJ �G� OSAG c� z 1� �h 38th ��C�O� 138th LA. N.W. ST. 138th AVE. c9 Lij V) o < 9i < W o F z N.W. �y z o !y 137thcn LA. cn a~ z LAKE cn a u' u, z o v) � Y D Z cs W No } 13 t nth 1 13 th LA N 136th AV. cn AVE COMM N 135th IT 135th �.LA. N.W. z z 135th N.W. z w N'W 135th qL� ��' z o 73,5th LAN c cn 0 \ 134th LA. N.W. 0 z z �! ~n Q z 134 h I i w w = 0 w ?� �~ 134th 0 0 AVE. N. = 134th AVE. N.W. F 0 �� w o J 134th � z 0 Z AVE. Of ' Q W � 133rd LA. � 133 rd LA. o a n' _ � Q >II� rd AVE. — \ \\ N_W• \�z_ v , r ��. N CROSSTOWN BLVD. AND CROSSTOWN DRIVE INTERSECTION IMPROVEMENTS/ CROSSTOWN DRIVE RECONSTRUCTION LOCATION MAP NO SCALE CITY PROJECT NO. 06 -48 & 10 -30 ANDOVER, MINNESOTA EXHIBIT 1 I 0' 3 z z 0 Y } C I T Y NOTE: COSTS FOR THIS PROJECT ARE NOT INCLUDED IN THIS REPORT / v AA 2� a O h °` 1 � / 1,e06M� // O al Q�p�O �O of CROSSTOWN BOULEVARD NW /CROSSTOWN DRIVE NW INTERSECTION IMPROVEMENTS - PRELIMINARY LAYOUT CITY PROJECT 06 -48 EXHIBIT 3 R Crosstown Drive NW Reconstruction (City Project 10-30) Feasibility Cost Estimate STREETS TOTAL ESTIMATED PROJECT QUANTITIES T 1 2021.501 Mobilization LS 1 $9,000.00 $9,000.00 2 2104.501 Remove Curb & Gutter LF 3,460 $2.50 $8,650.00 3 2104.501 Remove Sewer Pipe Storm) LF 88 $5.00 $440.00 4 2104.503 Remove Concrete Driveway Pavement SY 80 - --500 $5.00 $400.001 5 2104.503 Remove Concrete Sidewalk SF $040 $200.00 6 2104.505 IRemove Bituminous Driveway Pavement SY 120 $3.00 $360.00 7 2104.509 1 Remove Drainage Structure Each 3 $400.00 $1,200.00 8 2104.513 Sawing Bit Pavement (Full Depth) LF 120 $3.00 $360,00 9 2104,523 Salvage Casting Each 7 $125.00 $875.00 10 2104.610 Irrigation System Modifications HR 35 $75.00 $2,625.00 11 2105.501 Common Excavation (FV) CY 160 $8.00 $1,280.00 12 2105.507 Subgrade Excavation (EV) CY 120 $8.00 $960.00 13 2105.525 Topsoil Borrow (LV) (Pulverized) CY 310 $13.00 $4,030.00 14 2105.533 Salvaged Aggregate (CV) (P) CY 83 $8.00 $664.00 15 2112.5011 Subgrade Preparation RDST 18 $200.00 $3,600.00 16 2232.501 IMill Bituminous Surface (1.5") SY 13 $3.50 $45.50 17 2331.604 JBituminous Pavement Reclamation SY 6,700 $0.80 $5,360.00 18 2331,607 11-faut Bit Pavement Reclamation (LV) CY 980 $5.00 $4,900.00 9 119 2350.501 Type LV 4 Wearing Course Mixture (B) TN 90 $75.00 $6,750.001 0 20 2350.501 Type MV 3 Wearing Course Mixture (C) TN 1,230 $65.00 $79,950.00 1 21 2350.502 pe LV 3 Non Wearing Course Mixture (B) TN 830 $60.00 $49,800.00 22 2350.505 Type LV 4 Bit Mixture for Patching TN 20 $100.00 $2,000.00 23 2357.502 JBituminous Material For Tack Coat Gal 640 $2.75 $1,760.00 24 2501.515 12" RC Pipe Apron Each I $600.00 . $600.00 25 2503.511 12" RC Pipe Sewer CL V LF 90 $25.00 $2,250.00 26 2503.511 18" RC Pipe Sewer Sewer CL V LF 8 $40.00 $320.00 27 2506.516 Casting Assembly Each 1 $275.00 $275.00 28 2506.521 Install Casting Each 6 $125.00 -$350.00 $750.00 29 2506.602 Adjust Frame & Ring Casting (Special) Each 7 $2,450.00 30 2506.602 Construct Drainage Structure, Type 401-27" Dia Each 1 $1,350.00 $1,350,00 31 2506.602 Construct Drainage Structure, Type 421-48" Dia Each 3 $1,700.00 $5,100.00 32 2506.602 Connect Into Existing Storm Structure Each 1 $350.00 $350.00 33 2506,602 Connect Into Existing 12" RCP Storm Sewer Each 3 $200.00 $600.001 34 2506.602 Connect Into Existing 18" RCP Storm Sewer Each 1 $300.00 $300.001 35 2511.501 Random Riprap Class III CY 4 $75.00 $300.001 2521.501 4" Concrete Walk SF 250 $4.00 $1,000.00 ---36 37 2531.501 Concrete Curb & Gutter Design B618 LF 3,460 $10.00 $34,600.00 38 2531.507 6" Concrete Driveway Pavement SY 80 $35.00 $2,800.00 39 2531.618 Pedestrian Curb Ram 2 SF 620 $6.00 $3,720.00 40 2531.618 Truncated Domes SF 120 $32.00 $3,840.0 41 2540.602 Relocate Mail Box Each 12 $75.00 $900.00 42 2563.601 Traffic Control LS 1 $3,000.00 $3,000.00 43 2573.530 Storm Drain Inlet Protection Each 10 $85.00 $850.00 44 -V 5 2575.502 Seed Mixture, Type 260 LB 10 $3.00 $30.00 45 2575.50S Sodding Type Lawn SY 680 $3.00 $2,040.00 46 2575.523 5 � Erosion Control Blanket, Category I SY �-/ 0 --670 $2.50 $1,675.00 47 2575.604 Seeding Y L $0.50 $335.00 4-8 -2582.502 4" Double Solid Line Yellow - Paint LF $0.50 $850.00 49 2582.502 18" Solid Line White - Paint LF 30 1 $5.00 $150.00, 50 2582.503 Crosswalk Marking- Paint SF 140 $5.00 o - Estimated Construction Cost 5% Contingency Total Estimated Construction Cost Preliminary Cost Estimate - Crosstown Drive NW Exhibit 4 SUMMARY OF PROJECT COSTS Streets (standard section costs) Estimated Construction Cost $186,295.00 Indirect Costs $50 330.00 $236,625.00 Storm Sewer Estimated Construction Cost $14,910.00 Indirect Costs $4,030.00 $18,940.00 Extra Depth Pavement Section (over standard 3" bit, 5" Class 5) Estimated Construction Cost $53,305.00 Indirect Costs $14.400.00 $67,705.00 New Bituminous Trail Estimated Construction Cost $14,650.00 Indirect Costs $3,960.00 $18,610.00 TOTAL ESTIMATED PROJECT COST $341,880.00 Note: Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the final assessments calculations. Preliminary Cost Estimate - Crosstown Drive NW Exhibit 4 Estimated Expenses Engineering (Includes Surveying, Inspection & Staking): PRELIMINARY ANDOVER ASSESSMENT WORKSHEET Project Name: Crosstown Drive NW Project No.: 10 -30 1,000.00 Reconstruction $ Feasibility Report March 1, 2011 Amount: $ 269,160.00 Contract Award Date: Amount: $ - Estimated Construction Cost Assessing (1 %) Amount: $ 269,160.00 Estimated Expenses Engineering (Includes Surveying, Inspection & Staking): $ 43,100.00 Consulting Costs $ 1,000.00 Aerial Mapping (1 % of street) $ 2,400.00 Drainage Plan (0.3% of street/storm) $ 760.00 Administration (3 %) $ 8,070.00 Assessing (1 %) $ 2,690.00 Bonding (0.5 %) $ - Recording Fees / Legal & Easement $ 500.00 Advertising $ 1,000.00 Permit and Review Fees $ 1,500.00 Street Signs (Materials and Labor) $ 3,500.00 Material Testing $ 2,000.00 Construction Interest $ 2,000.00 City Costs $ 4,200.00 Total Estimated Expenses $ 72,720.00 Expenses Multiplier 27.02% Total Estimated Project Cost Amount: $ 341,880.00 Assessable Cost Analysis Estimated Construction Costs (total) $ 269,160.00 Deduction for Bit Trail Construction & Restoration $ 14,650.00 Deduction for Extra Depth Pavement Section $ 53,305.00 Estimated Const. Costs (minus deductions) $ 201,205.00 Estimated Assessable Construction Costs (15 %) $ 30,180.00 Assessable Indirect Expenses $ 8,150.00 Total Estimated Assessable Costs $ 38,330.00 Feasibility Assessment Rate Per LF $ 38,330.00 / 2,833.14 LF = $13.53 / Estimated Assessments Estimated City Costs $38,330.00 $303,550.00 Preliminary Assessment Worksheet Exhibit 5 a In ro 0 b 0 y a r 0 yi A N Vi A a ro � o k ,b S � M a � .,. .r CROSSTOWN DRIVE NW RECONSTRUCTION City Project 10 -30 City of Andover Assessment Amount / front foot = $ 13.53 / LF PID # Property Address Owner Owner Address Owner City Front Footage Estimated Assessment Actual Assessment 333224130024 13818 Crosstown Drive NW Verlyn S & Bernice E Hovdestad 13818 Crosstown Drive NW Andover 100 $ 1,353.00 333224130025 13828 Crosstown Drive NW Dorothy May Hudson 13828 Crosstown Drive NW Andover 100 $ 1,353.00 333224130026 13838 Crosstown Drive NW Marlin R & Marilyn K Luft 13838 Crosstown Drive NW Andover 100 $ 1,353.00 333224130027 13848 Crosstown Drive NW Jeremy M Goodwater 13848 Crosstown Drive NW Andover 100 $ 1,353.00 333224130028 13858 Crosstown Drive NW Todd & Catherine A Strommen 13858 Crosstown Drive NW Andover 100 $ 1,353.00 333224140037 13868 Crosstown Drive NW Elbert C & Joan A Bowlby 13868 Crosstown Drive NW Andover 100 $ 1,353.00 333224110082 13878 Crosstown Drive NW Kevin D & Debra G Thalin 13878 Crosstown Drive NW Andover 100 $ 1,353.00 333224110029 13900 Crosstown Drive NW Francis W Peterson 13900 Crosstown Drive NW Andover 95 $ 1,285.35 333224110030 13910 Crosstown Drive NW David & Rebecca Mack 13910 Crosstown Drive NW Andover 95 $ 1,28535 333224110031 13920 Crosstown Drive NW Nicholas A Riordan & Krystal B Grube 13920 Crosstown Drive NW Andover 100 $ 1,353.00 333224130046 13725 Crosstown Drive NW Mardot Prpperties LLC 9020 W. Topeka Drive Peoria, AZ 85382 -8595 422.62 $ 5,718.05 333224130005 13750 Crosstown Drive NW Derringer Pinewski LLC 13750 Crosstown Drive NW, Suite 203 Andover 256.57 $ 3,471.39 333224130060 13784 Crosstown Drive NW John H & Kristin M Axel 13784 Crtosstown Drive NW Andover 100 $ 1,353.00 333224130016 13821 Crosstown Drive NW Anoka County Hwy. Dept. 113.95 $ 1,541.74 333224140038 113875 Crosstown Blvd NW City of Andover 950 S 12,853.50 TOTAL 2833.14 1 S 38,332.38 Note: Total Assessments do not exactly match the cost estimate due to rounding. - -_ _ __ � D [�7 �7 D Cl D © � D Q �7 D C� O D D D D