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HomeMy WebLinkAboutACCAC - January 31, 2011 ~NDOVER~ tl/lIJ1IJ1t1J?i(y tlt!J?kr Andover Community Center Advisory Commission Monday, January 31, 2011 Tanners Station 13655 Martin Street NW, Andover, MN 1. Call to Order - 6:30 p.m. 2. Approve Meeting Minutes - December 13,2010 3. YMCA Update 4. 2010 Budget Discussion 5. Staff Update - Winter 2011 Programs 6. Other Business - Mike Quigley Presentation 7. Adjournment General Ledger 0) Expense vs Budget By Dept User: lbrezink Printed: 01/25/11 10:38:27 Period 12 - 12 Fiscal Year 2010 - 2010 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est. P-YTD 2130 Community Center 44000 Community Center Salaries & Benefits 2130-44000-60110 Salaries - Regular 286,167.00 24,605.07 192,992.11 286,167.00 185,076.78 2130-44000-60210 FICA 17,742.00 918.57 11,140.96 17,742.00 10,566.38 2130-44000-60220 Medicare 4,150.00 214.84 2,605.65 4,150.00 2,471.08 2130-44000-60310 Health Insurance 33,705.00 2,236.91 23,936.60 33,705,00 24,997.96 2130-44000-60320 Dental Insurance 892.00 85.45 1,024.94 892.00 985.39 2130-44000-60330 Life Insurance 48.00 3.43 38.66 48.00 57.45 2130-44000-60340 Long-Term Disability 382.00 42.40 494.40 382.00 473.65 2130-44000-60410 PERA 19,881.00 1,048.05 13,318.14 19,881.00 12,379.52 2130-44000-60520 Workers Comp 5,255.00 0.00 5,255.00 5,255.00 4,759.00 2130-44000-60990 Inter-City Labor Allocation -141,760.00 0.00 0.00 -141,760.00 0.00 Salaries & Benefits 226,462.00 29,154.72 250,806.46 226,462.00 241,767.21 Departmental 2130-44000-61005 Supplies - General 1,000.00 0.00 644.16 1,000.00 775.15 2130-44000-61020 Supplies - Operating 11,000.00 1,558.42 15,837.22 15,000.00 12,791.03 2130-44000-61050 Supplies - Diesel Fuel 500.00 0.00 247.12 300.00 96.85 2130-44000-61105 R & M Supplies - General 1,500.00 381.00 482.00 500.00 19.97 2130-44000-61120 R & M Supplies - Building 0.00 101.10 143.89 0.00 1,163.63 2130-44000-61205 Small & Expend - Small Tools 0.00 0.00 1,533.00 0.00 0.00 2130-44000-61210 Small & Expend - Office Equipm 0.00 0.00 736.13 0.00 98.63 2130-44000-61225 Technology Upgrades 0.00 0.00 1,331.88 0.00 0.00 2130-44000-61245 Items for Resale 0.00 0.00 45.46 0.00 0.00 2130-44000-61310 Meals /Lodging 0.00 0.00 84.29 0.00 0.00 2130-44000-61315 Continuing Education 0.00 0.00 70.00 0.00 0.00 2130-44000-61320 Annual Dues / Licenses 500.00 0.00 415.00 500.00 415.00 2130-44000-61410 Transportation / Mileage 0.00 2.50 312.79 0.00 349,74 Departmental 14,500.00 2,043.02 21,882.94 17,300.00 15,710.00 Operating 2130-44000-62005 Electric 160,000,00 25,202.34 174,923.66 170,000.00 171,339.37 2130-44000-62010 Water & Sewer Service 16,000.00 0.00 21,072.59 20,000.00 18,623.21 2130-44000-62015 Natural Gas 220,000.00 29,668.30 118,707.14 135,000.00 130,017.20 2130-44000-62020 Refuse Collection 6,500.00 433.01 5,736.71 5,500.00 5,203.77 2130-44000-62025 Storm Water Utility Charge 0.00 0.00 1,385.08 0.00 0.00 2130-44000-62030 Telephone 7,500.00 946.27 5,196.44 6,000.00 5,911.13 2130-44000-62100 Insurance 12,520.00 0.00 12,520.00 12,520.00 11,924.00 2130-44000-62200 Rentals 0.00 192.24 1,481.79 1,000.00 1,141.41 Equipment Maintenance 2130-44000-62300 Contract 23,000,00 0.00 20,739.05 23,000.00 18,082.57 Operating 445,520.00 56,442.16 361,762.46 373,020.00 362,242.66 Professional Services 2130-44000-63005 Professional Services 6,000.00 641.26 4,304.58 2,000.00 3,418.41 2130-44000-63010 Contractual Services 7,000,00 197.25 9,909.46 7,000.00 6,687.62 2130-44000-63025 Publishing 0.00 0,00 41.00 0.00 0.00 1 , 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est. P-YTD 2130-44000-63030 Printing 1,000.00 0.00 345.00 1,200.00 0.00 2130-44000-63100 R & M Labor - General 0.00 580.55 1,227.92 0.00 0.00 2130-44000-63105 R & M Labor - Building 35,000.00 775.00 13,808.65 24,000.00 21,773.39 Professional Services 49,000.00 2,194.06 29,636.61 34,200.00 31,879.42 44000 Community Center 735,482.00 89,833.96 664,088.47 650,982.00 651,599,29 2 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est. P-YTD 44100 Concessions Salaries & Benefits 2130-44100-60110 Salaries - Regular 0.00 6,330.14 32,500.46 0.00 35,159.66 2130-44100-60210 FICA 0.00 217.45 1,922.09 0.00 2,113.87 2130-44100-60220 Medicare 0.00 50.86 449.56 0.00 494.34 2130-44100-60310 Health Insurance 0,00 386.50 4,370.03 0.00 4,337.14 2130-44100-60330 Life Insurance 0,00 0.46 5.47 0.00 10.12 2130-44100-60340 Long- TermDisability 0.00 2.42 28.60 0.00 32.41 2130-44100-60410 PERA 0.00 60.05 757.26 0,00 842.62 2130-44100-60990 Inter-City Labor Allocation 60,000.00 0.00 0.00 45,000.00 0.00 Salaries & Benefits 60,000,00 7,047.88 40,033.47 45,000.00 42,990.16 Departmental 2130-44100-61020 Supplies - Operating 3,000.00 168.80 3,227.31 1,500.00 3,060.58 2130-44100-61105 R & M Supplies - General 500.00 0.00 82.38 0.00 0.00 2130-44100-61245 Items for Resale 45,000.00 8,326.83 37,303.16 40,000.00 47,129.73 2130-44100-61310 Meals / Lodging 0.00 0.00 459.60 0.00 0.00 2130-44100-61320 Annual Dues / Licenses 700.00 635.00 1,000.00 700.00 700.00 Departmental 49,200.00 9,130.63 42,072.45 42,200.00 50,890.31 Operating 2130-44100-62005 Electric 10,000,00 1,608.66 11,165.33 10,000.00 10,936.56 2130-44100-62010 Water & Sewer Service 1,100,00 0.00 1,344.20 1,200.00 1,187.74 2130-44100-62020 Refuse Collection 1,700.00 144.33 1,639.21 1,500.00 1,461.54 2130-44100-62200 Rentals 500.00 150.23 920.81 500.00 677.90 2130-44100-62300 Equipment Maintenance Contract 0,00 0.00 55,00 0.00 179.00 Operating 13,300.00 1,903.22 15,124.55 13,200.00 14,442.74 Professional Services 2130-44100-63005 Professional Services 1,500.00 34.45 235.87 1,500.00 738.92 2130-44100-63010 Contractual Services 0.00 0.00 136.50 0.00 0.00 2130-44100-63025 Publishing 0.00 0.00 277.20 0.00 127.80 2130-44100-63100 R & M Labor - General 0.00 0.00 1,086.63 0.00 0.00 Professional Services 1,500.00 34.45 1,736.20 1,500.00 866.72 44100 Concessions 124,000.00 18,116.18 98,966.67 101,900.00 109,189.93 3 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est. P-YTD 44200 Pro Shop Departmental 2130-44200-61020 Supplies - Operating 500.00 0.00 421.89 0.00 532.82 2130-44200-61245 Items for Resale 1,300.00 -66.68 920.78 1,200.00 1,064.52 Departmental 1,800.00 -66.68 1,342.67 1,200.00 1,597.34 44200 Pro Shop 1,800.00 -66.68 1,342.67 1,200.00 1,597.34 4 2010 2010 2010 2010 2009 Account Nnmber Description Budget MTD YTD Est. P-YTD 44300 Ice Arena Salaries & Benefits 2130-44300-60110 Salaries - Regular 0.00 7,419.50 45,715.70 0.00 42,111.01 2130-44300-60210 FICA 0.00 263.98 2,777.32 0.00 2,593.16 2130-44300-60220 Medicare 0.00 61.73 649.52 0,00 606.41 2130-44300-60340 Long-Term Disability 0.00 0.04 0.04 0.00 0.00 2130-44300-60990 Inter-City Labor Allocation 45,000.00 0.00 0.00 45,600.00 0.00 Salaries & Benefits 45,000.00 7,745.25 49,142.58 45,600.00 45,310.58 Departmental 2130-44300-61005 Supplies - General 0.00 19.54 175.78 500.00 220.94 2130-44300-61020 Supplies - Operating 7,500.00 269.08 6,538,98 8,000.00 7,396.05 2130-44300-61105 R & M Supplies - General 2,000.00 321.69 5,485.68 2,000.00 4,310.00 2130-44300-61120 R & M Supplies - Building 0.00 0.00 80.70 250.00 2,085.41 2130-44300-61310 Meals / Lodging 800.00 0.00 0.00 0.00 455.85 2130-44300-61315 Continuing Education 0.00 0.00 15.00 0.00 440.00 2130-44300-61320 Annual Dues / Licenses 250.00 145.00 735.00 1,000.00 450.00 2130-44300-61405 Postage 0.00 -410.00 -410.00 0.00 -550.00 2130-44300-61410 Transportation / Mileage 200.00 0.00 0.00 200.00 0.00 Departmental 10,750.00 345.31 12,621.14 11 ,950.00 14,808.25 Operating 2130-44300-62205 Central Equipment Services 5,268.00 0.00 5,268.00 5,268.00 5,017.00 2130-44300-62305 Software Maintenance Contracts 300.00 0.00 253.44 300.00 253.44 Operating 5,568,00 0.00 5,521.44 5,568.00 5,270.44 Professional Services 2130-44300-63005 Professional Services 8,000.00 1,737.50 5,477.09 8,000.00 6,932.45 2130-44300-63010 Contractual Services 0.00 0.00 479.50 0.00 0.00 2130-44300-63030 Printing 0.00 0.00 1,005.00 0.00 504.00 2130-44300-63105 R & M Labor - Building 10,000.00 5,582.89 9,883.68 10,000.00 15,635.83 Professional Services 18,000.00 7,320.39 16,845.27 18,000.00 23,072.28 44300 Ice Arena 79,318.00 15,410.95 84,130.43 81,118.00 88,461.55 . 5 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est. P-YTD 44400 Fieldhouse Salaries & Benefits 2130-44400-60110 Salaries - Regular 0,00 2,405.89 19,259.01 0.00 26,700.77 2130-44400-60210 FICA 0.00 96.15 1,214.25 0.00 1,623.33 2130-44400-60220 Medicare 0.00 22.48 283,89 0.00 379.70 2130-44400-60310 Health Insurance 0.00 0.00 4,07 0.00 0.00 2130-44400-60320 Dental Insurance 0.00 0.00 0.48 0.00 0.00 2130-44400-60330 Life Insurance 0.00 0.00 0.02 0.00 0,00 2130-44400-60340 Long-Term Disability 0.00 0.00 0.22 0.00 0.00 2130-44400-60990 Inter-City Labor Allocation 32,000.00 0.00 0.00 24,000.00 0.00 Salaries & Benefits 32,000.00 2,524.52 20,761.94 24,000,00 28,703.80 Departmental 2130-44400-61005 Supplies - General 0.00 19.53 175.71 200.00 327.39 2130-44400-61020 Supplies - Operating 5,000.00 433.66 6,154.55 5,000.00 4,277.87 2130-44400-61105 R& M Supplies - General 2,000.00 0.00 0.00 0.00 0.00 2130-44400-61405 Postage 0.00 -410.00 -376.57 0.00 -550.00 Departmental 7,000.00 43.19 5,953.69 5,200.00 4,055.26 Operating 2130-44400-62020 Refuse Collection 0.00 0.00 0.00 0.00 0.00 2130-44400-62200 Rentals 500.00 0.00 -0.82 1,000.00 367.42 2130-44400-62305 Software Maintenance Contracts 300.00 0.00 253.44 300,00 253.44 Operating 800.00 0,00 252.62 1,300.00 620.86 Professional Services 2130-44400-63005 Professional Services 2,000.00 0.00 1,340.00 2,500.00 1,679.19 2130-44400-63025 Publishing 0.00 0.00 349.20 500.00 142.07 2130-44400-63105 R & M Labor - Building 10,000.00 0.00 4,826.32 8,000.00 14,446.52 Professional Services 12,000.00 0.00 6,515.52 11 ,000.00 16,267.78 44400 Fieldhouse 51,800.00 2,567.71 33,483.77 41,500.00 49,647.70 6 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est. P-YTD 44900 Comm Clr - Mise Other Financing Uses 2130-44900-67101 Operating Transfers Out 401,481.00 0,00 401,481.00 401,481.00 353,892.00 Other Financing Uses 401,481.00 0.00 401,481.00 401,481.00 353,892.00 44900 Comm Ctr - Mise 401,481.00 0.00 401,481.00 401,481.00 353,892.00 7 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est. P-YTD 2130 Community Center 1,393,881.00 125,862.12 1,283,493.01 1,278,181.00 1,254,387.81 Expense Total 1,393,881.00 125,862.12 1,283,493.01 1,278,181.00 1,254,387.81 9 General Ledger Revenue vs Budget By Dept User: Ibrezink Printed: 01/25/11 10:39:19 Period 12 - 12 Fiscal Year 2010 - 2010 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est P-YTD 2130 Community Center 44000 Community Center Charges for Services 2130-44000-55530 Fee Admissions 0.00 0.00 0.00 0.00 0.00 2130-44000-55550 Equipment Rental 0.00 0.00 -55.00 0.00 -90.00 2130-44000-55570 Vending Machines -6,000.00 -790.05 -3,648.82 -5,000.00 -4,761.97 Charges for Services -6,000.00 -790.05 -3,703.82 -5,000.00 -4,851.97 Miscellaneous Revenue 2130-44000-58100 Refunds & Reimbursements -150,000.00 -33,614.13 -116,354.06 -115,000.00 -142,046.27 Miscellaneous Revenue -150,000.00 -33,614.13 -116,354.06 -115,000,00 -142,046.27 44000 Community Center -156,000.00 -34,404.18 -120,057.88 -120,000.00 -146,898.24 1 ------- 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est P-YTD 44100 Concessions Charges for Services 2130-44100-55540 Concessions -11 0,000.00 -18,831.52 -86,301.20 -95,000.00 -95,319.37 Charges for Services -11 0,000.00 -18,831.52 -86,301.20 -95,000.00 -95,319.37 Miscellaneous Revenue 2130-44100-58100 Refunds & Reimbursements 0,00 -5,778.95 -5,778.95 0.00 -6,862.36 Miscellaneous Revenue 0.00 -5,778.95 -5,778.95 0.00 -6,862.36 44100 Concessions -110,000.00 -24,610.47 -92,080.15 -95,000.00 -102,181.73 2 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est P-YTD 44200 Pro Shop Charges for Services 2130-44200-55515 Skate Sharpening -3,000.00 -506,00 -2,674.00 -2,800.00 -2,716.00 2130-44200-55516 Merchandise -2,000.00 -299.00 -1,521.30 -1,800.00 -2,272.50 Charges for Services -5,000.00 -805,00 -4,195.30 -4,600.00 -4,988.50 44200 Pro Shop -5,000.00 -805.00 -4,195.30 -4,600.00 -4,988.50 3 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est P-YTD 44300 Ice Arena Charges for Services 2130-44300-55505 Ice Rental -315,000.00 -108,662.73 -247,259.13 -260,000.00 -272,189.78 2130-44300-55506 Ice Rental- Taxable 0.00 -749.44 -46,661.37 -35,000.00 -51,329.97 2130-44300-55510 Open Skate -20,000.00 -1,122.00 -15,356.00 -25,000.00 -21,047.00 2130-44300-55511 Ice Arena Programs 0,00 0.00 -6,132.00 0.00 0.00 2130-44300-55530 Fee Admissions -13,000,00 -4,839.50 -12,674.00 -13,000.00 -15,349.25 2130-44300-55570 Vending Machines -4,000,00 -582.20 -5,125.99 -5,000.00 -4,463.72 2130-44300-55580 Advertising -10,000,00 -417.84 -8,825.05 -6,000,00 -9,505.70 Charges for Services -362,000.00 -116,373.71 -342,033.54 -344,000.00 -373,885.42 Miscellaneous Revenue 2130-44300-58100 Refunds & Reimbursements -24,400.00 0,00 -24,441.30 -24,400.00 -24,441.30 Miscellaneous Revenue -24,400.00 0.00 -24,441.30 -24,400.00 -24,441.30 44300 Ice Arena -386,400.00 -116,373.71 -366,474.84 -368,400.00 -398,326.72 4 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est P-YTD 44400 Fieldhouse Charges for Services 2130-44400-55520 Fieldhouse Rental -98,000.00 -15,215.50 -64,774.08 -70,000.00 -72,449.80 2130-44400-55521 Fieldhouse Rental- Taxable 0,00 -5,202.18 -20,305.02 -15,000.00 -24,260.92 2130-44400-55522 Open Fieldhouse -25,000.00 -4,941.00 -27,477.50 -36,000.00 -32,568.00 2130-44400-55523 Fieldhouse Programs 0.00 -1,438.00 -17,543.00 0.00 0.00 2130-44400-55550 Equipment Rental -500.00 0.00 0.00 -500.00 0.00 2130-44400-55580 Advertising -3,000,00 0.00 -6,028.00 -6,000.00 -1,775.00 - Charges for Services -126,500.00 -26,796.68 -136,127.60 -127,500.00 -131,053.72 Miscellaneous Revenue Refunds & 2130-44400-58100 Reimbursements 0.00 0.00 -710.00 0.00 -851.36 - Miscellaneous Revenue 0.00 0.00 -710.00 0.00 -851.36 - 44400 Fieldhouse -126,500.00 -26,796.68 -136,837.60 -127,500.00 -131,905.08 5 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est P-YTD 44900 Comm Ctr - Mise Investment Income 2130-44900-56910 Interest Earned 0.00 1,720.76 8,781.89 0.00 11,910.66 Investment Income 0.00 1,720.76 8,781.89 0,00 11,910.66 Miscellaneous Revenue 2130-44900-58105 Rent -635,000,00 -53.56 -638,036.95 -635,000.00 -637,305.24 2130-44900-58130 Donations - Restricted 0,00 -140.00 -2,201.69 0.00 -12,603.41 Miscellaneous Revenue. -635,000.00 -193.56 -640,238.64 -635,000.00 -649,908.65 44900 Comm Ctr - Mise -635,000.00 1,527.20 -631,456.75 -635,000.00 -637,997.99 6 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est P-YTD 2130 Community Center -1,418,900.00 -201,462.84 -1,351,102.52 -1,350,500.00 -1,422,298.26 Revenue Total -1,418,900.00 -201,462.84 -1,351,102.52 -1,350,500.00 -1,422,298.26 7 Andover YMCA Community Center @ Advisory Commission Status Report January 15,2011 Programming/Events/Revenue - In Progress/Upcoming . CurrentlUocomine: Field House/Misc. Activities 0 Indoor Youth Soccer League 100 + Youth (Jan - March 5) 0 YMCA Preschool Gymnastics/Tumbling - Sat am rentals (16 weeks) Jan - March 0 North Country Region Volleyball Toumament February 20 0 Youth Basketball Tournament Titan All Star- March 25 - 27 0 Just Between Friends Child Consignment Sale - May 5 - 7 . Docomine: Ice Activities 0 Learn to Skate Lessons Jan/Feb Session - 60 Students Enrolled - FULL . Exploring Options of Additional March/April Class - have 50 + families interested in an additional session. 0 AHYHA Hockey Tournament January 21 - 23 0 AHYHA Hockey Tournament February 10 - 13 (16 teams) 0 Titan Hockey Tournament Ice Rentals: March 13 - 20 0 Ice Cats- Girls HS Hockey Tournament - March 25 - 27 . Docomine: Misc. Activities 0 Meeting Rooms A & B - Shopping Expo - proceeds donated to Tot-Time Programs 0 Mise Field Trips/Events . 1/28 Servant of Christ Church . 2/2 Mt Olive Church . 2/4 Girls Scout Overnight Lock-in . 2/18 Roosevelt Middle School Continued Proe:rammine: Seotember 2010 - Mav 2011: . Tot-Time Open Gym - Mondays & Tuesdays, 10- Noon Admission $1 child/Free YMCA Children . Tot-Time Group Fitness - Wed & Thursday's, 10 am -11 am. Instruction provided by certified YMCA Staff. Admission $1 child/Free YMCA Children. . Indoor Walking Club - Monday - Friday - 5:30 am - 9:30 am . After School Youth Center, Monday - Thursday 3 - 5 pm Staffing provided by YMCA, Youth First and Anoka County Sheriff - Effective January 1,2011 - Youth First/OVMS After School has relocated to Andover YMCA Community Center. Mondays & Wednesdays - 40+ students . After School Free Student Open Gym - Monday - Friday 2:50 - 4:50 pm " Programming/Events/Revenue - Future . North Suburban Home Improvement Show - Saturday, March 19, 2011 (Field House) . Business Expo - Exploring Options to offer this show Fall 2011. Andover EDA has supported idea, and discussion is taking place with a local marketing person to help with this event. . Field Trips . Still working on adding YMCA Fitness Option to field trip packages - figuring out what pricing involved with YMCA to provide instructors. 0 Tot-Time Field trip brochure - mailing to be sent to Northern Suburban Area Daycare Centers Fall 2010 - Staff working on mailing list - On Hold Revised 1/15/2011 _ ___._.u_.____..___________________......_._._________. @ Winter Programs - 2011 ._--.. --..----- Learn to Skate - Winter 2011- 6 weeks Revenue 60 pd. registered @ $59.00 per $ 3,540.00 Expenses Lead Instructors $ 1/080.00 Helpers $ 450.00 Ice Time@ $180.00 hr $ 1/620.00 $ 3,150.00 Revenue 100 pd. registered @ $85.00 per $ 8,500.00 Expenses Lead Instructor $ 800.00 Helpers $ 1/500.00 Gym Time@ $45.00 per ct/hr $ 2/700.00 T-Shirts $ 660.00 Trophies $ 600.00 $ 6,260.00