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HomeMy WebLinkAboutDecember 16, 2010 .- ". (,>..-:;,., ~. ~ ,- '" T' -,. " . ..)... \, ' \ 'L '! I .f 'I ~:i..( .';' ,jI"?,1';-:" 1'! .'. /\\ \' .~.-=. .c;-. .";:"--,'.' ";;:-r''1.<..~ \'.- \ r' 11>>/( .~\\ 1 'I. II ,.;.-. ~'. :V~''i'' '. .., ,\ ., I '\'1 r1 : .,., ,0"-1 r"~ /.. \ \. 'L.' ., /" . .,i.\'.. I \......... 'J~'_,- ,~ ; .:...,--.l_--O'_~ J" _<".l _L_::-.- -- -- -. - -:... -~_.,- 1685 CROSSTOWN BOULEVARD N.W. ' ANDOVER, MINNESOTA 55304, (763) 755-5100 FAX (763) 755,8923 , WWW.CI.ANDOVER.MN.US PARK AND RECREATION COMMISSION MEETING -DECEMBER 16,2010 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was cal1ed to order by Chair Ted Butler on December 16, 2010, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Commissioners Bill Hupp (arrived at 7:10 p.m.) Tony Kowalewski, Mark Miskowiec, Shan Ramnath and Shaun Van Vark Commissioners Absent: Vice Chair Jim Lindahl Also Present: Assistant Public Works Director, Todd Haas RESIDENT FORUM There were no comments at this time. Motion by Ramnath, Seconded by Miskowiec, to close the resident forum. Motion carried on a 5-ayes, O-nays, 2-absent (Hupp, Lindahl) vote. APPROVAL OF MINUTES There were no changes. Motion by Miskowiec, seconded by Van Vark, to approve the October 7,2010 Minutes as presented. Motion carried on a 3-ayes, O-nays, 2-present (Ramnath, Kowalewski), 2- absent (Hupp, Lindahl) vote. There were no changes. Motion by Miskowiec, Seconded by Ramnath, to approve the November 18,2010 Minutes as presented. Motion carried on a 3-ayes, O-nays, 2-present (Butler, Van Vark), 2-absent (Hupp, Lindahl) vote. AGENDA ITEM ADDITION Mr. Haas noted an item that needed to be added to the meeting agenda. Regular Andover Park & Recreation Commission Meeting Minutes-December 16,2010 Page 2 Motion by Miskowiec, Seconded by Ramnath, to add Item 4A (Consider Application for Scheduled Use of Recreational Facilities/Coon Rapids Free Church) to the agenda. Motion carried on a 5-ayes, O-nays, 2-absent (Hupp, Lindahl) vote. CONSIDER APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITlESIMEADOW CREEK CHURCH Mr. Haas explained the Park and Recreation Commission is requested to consider approving the attached Application for Scheduled Use of Recreational Facilities (hockey rink) as requested by Meadow Creek Church Area Youth Workers. Motion by Kowalewski, Seconded by Miskowiec, to approve the Application for Scheduled for Use of Recreational Facilities (hockey rink) at Crooked Lake School as requested by Meadow Creek Church Area Youth Workers. Motion carried on a 5-ayes, O-nays, 2-absent (Hupp, Lindahl) vote. CONSIDER APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES/COON RAPIDS FREE CHURCH Mr. Haas explained the Park and Recreation Commission is requested to consider approving the attached Application for Scheduled Use of Recreational Facilities (hockey rink) as requested by Coon Rapids Free Church. Motion by Ramnath, Seconded by Kowalewski, to approve the Application for Use of Recreational Facilities (hockey rink) at Prairie Knoll Park as requested by Coon Rapids Free Church. Motion carried on a 5-ayes, O-nays, 2-absent (Hupp, Lindahl) vote. UPDATE OF 2011 PARK CIPIPLAYGROUND EQUIPMENT REPLACEMENTS Mr. Haas explained this item is an update in regard to the playground equipment replacement program based on some discussion the City Council had recently at their workshop in November. Commissioner Hupp arrived at 7:10 p.m. Commissioner Miskowiec asked if this is the oldest equipment in the City. Mr. Haas stated they try to update the items based on use and life of the equipment. He stated they would like to get the equipment replaced. Commissioner Ramnath wondered what the $45,000 would be able to purchase for replacement equipment. Mr. Haas stated it will be to purchase the playground equipment itself. If anything else would need to be done such as wood chips for the play area the maintenance department does have funds that can be used for those improvements. Regular Andover Park & Recreation Commission Meeting Minutes-December 16,2010 Page 3 Chairman Butler wondered if there was any feedback from residents by the parks to see if they should replace the equipment and if it is used. Mr. Haas indicated Kevin Starr, Public Works Parks Maintenance Supervisor, has talked to some of the residents and they were excited to find out that the equipment may be replaced. Commissioner Hupp asked if it was possible to take one out of one area and switch them around. Mr. Haas stated that most ofthe equipment that needs replacing is not ADA compliant or just out of date. So once the equipment is removed, they cannot be placed elsewhere in any of the other city parks. Commissioner Kowalewski asked ifthere were any possible price reduction on equipment because it is at the end of the year. Mr. Haas stated that there are a couple of playground equipment suppliers that have decent equipment with good pricing so they do not necessarily need to go out and get quotes since the equipment has been through a public bidding process. Commissioner Kowalewski asked if, in early February or March, they could get a list of other playground equipment that does not meet requirements and will need to be replaced. Mr. Haas stated he would be able to do that for the next meeting. UPDATE OF SKATE PARK/OS-OS, CONT. Mr. Haas stated this item is an update in regard to the skate park. Mr. Haas reviewed the information with the Commission. Chairman Butler stated as they look at the budget impact, the budget for the skate park of $70,000 may be lowered by the City Council because of the lower cost for the concrete. He stated he liked the idea of putting the onus on the skaters to come up with some fundraising to pay for some additional equipment. He was not opposed to using some of their Capital Improvement Funds to help out with some of those improvements like they have done with some of the organized associations. He thought the best course of action would be hold off on adding additional equipment at this time but instead having the additional dollars set aside in case the youth can come up with some additional funding in order to provide additional equipment and then the Park Commission help out with the cost. Commissioner Ramnath stated he was not opposed to using some of those funds and thought it was a great idea to put some of the burden on the kids and have them do some fundraising. He thought they could use some of the funds to match the funds the kids raIse. Commissioner Van Vark agreed with the fundraising idea but his thought was there needed to be a formalized approach to this such as a match of .33 on the dollar or .50 on the dollar so the skaters know how much money they would need to raise. He wondered Regular Andover Park & Recreation Commission Meeting Minutes - December 16, 2010 Page 4 if the $12,000 savings go back into the park budget for the Parks Commission to allocate as it sees fit going forward. Mr. Haas stated this is Park Dedication money for the most part that would go back into the fund but the Council can use the money anyway they like. Commissioner Van Vark thought they needed to determine how much they would match for equipment out of the $12,000 such as $4,000 to match the fundraising amount. The Commission discussed what type of equipment the skate park could use and how they would decide on fundraising matches. Chairman Butler thought they needed to put a cap on the dollar amount to match the fundraising dollars. Commissioner Kowalewski stated he would prefer adding one more piece of equipment to the park and see how the kids like it because he thought it would be hard for the kids to fundraise without being an organization or association. Commissioner Hupp agreed and thought the kids have been waiting a long time for a skate park and they have come down in price to get a skate park and given up a lot too. He thought the kids have already done a lot. He thought that adding the Dragon Back to the park would be the only fair thing to do for the kids. Commissioner Ramnath thought they should use $4,000 for the Dragon Back and $3,000 for a fundraising match. Commissioner Miskowiec thought there were a lot of needs out there and he wanted a great skateboard park but they need to prioritize what their needs are. He would like to see the kids do some fundraising and he was not opposed to matching funds. He stated . he wanted to do the most good for the parks in the City. Commissioner Van Vark thought is only fair to get equipment for the skate park because the City has done a lot for other associations. Chairman Butler reviewed with the Commission the history that the Park Commission has taken regarding cost savings on projects. Commissioner Van Vark thought a consideration could be to purchase the Dragon Back equipment and allocate an additional dollar to every. 75 the youth raise, .25 comes out of the thousand dollars. Four thousand right away and potentially another thousand which leaves over fifty percent going back to future crp projects. The Commission discussed fundraising and possible obstacles associated with it because the kids are not an organization or association. - Regular Andover Park & Recreation Commission Meeting Minutes - December 16, 2010 Page 5 Commissioner Miskowiec wondered if they needed to purchase additional equipment now, he thought they should wait and let the skaters use the park and see what is needed. He wondered ifthere was a reason to purchase the equipment now rather than later. Mr. Haas stated there are discounts available now and prices will be going up. Motion by Hupp, Seconded by Kowalewski, to recommend to the City Council purchase the Dragon Back equipment and set aside one thousand dollars for a one third/two third match in donations to purchase additional equipment. Commissioner Van Vark thought it seemed like an aggressive matching and his one concern is if they are more prudent with their money and improve their chances for success by handling this as too separate items. Commissioner Hupp stated $5,000 out of the $12,000 would be dedicated towards equipment. Chairman Butler thought matching 2/1 was a little generous. Commissioner Kowalewski stated at no time have they expected their other youth programs to go door to door in order to raise funds for equipment for their associations. They are totally relying on parents to go to restaurants and to gamble in order to get additional funds for that he did not think it was fair to make the kids do this. He stated anyone will be allowed to skate at the park including kids from outside the City and he did not think it was fair to have these kids fundraise for everyone's good. Commissioner Hupp stated he would like to revise his motion. Motion by Hupp, Seconded by Kowalewski, to include the Dragon Back equipment in with the equipment they are purchasing now to make sure they are getting the reduced price. Motion carried on a 5-ayes, I-nay (Miskowiec), I-absent (Lindahl) vote. UPDATE ON AMENDMENTS TO CITY CODE TITLE 8 CHAPTER 4, CONT. Mr. Haas noted the Park and Recreation Commission is requested to continue reviewing the proposed City Code Title 8 Chapter 4 (Park and Recreation Areas Regulations, Violations and Penalties) amendments that were recommended at the last meeting in November. Mr. Haas reviewed the changes with the Commission. Commissioner Kowalewski reviewed the reason why he wanted to include monitoring bluebird boxes in the City Code. The Commission discussed the change they proposed and thought Chairman Butler should go to the City Council meeting to reflect the Commission's reason for this change. Chairman Butler stated he would be willing to do that. Regular Andover Park & Recreation Commission Meeting Minutes - December 16, 2010 Page 6 REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. The Commission discussed the Eveland Fields scoreboard that was installed by the Andover High School and their request for $3,500 towards it. Motion by Kowalewski, Seconded by Hupp, to recommend to the City Council approval of the $3,500 donation to Andover High School for the Eveland Fields scoreboard. Motion carried on a 6-ayes, O-nays, I-absent (Lindahl) vote. CHAIR'S REPORT Commissioner Kowalewski updated the Commission on Andover Sports. ADJOURNMENT Motion by Rarnnath, Seconded by Van Vark, to adjourn the regular meeting at 8:15 p.m. Motion carried on a 6-ayes, O-nays, I-absent (Lindahl) vote. Respectfully Submitted, Susan Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc.