HomeMy WebLinkAboutWK - January 25, 2011
C I T Y o F
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
City Council Workshop
Tuesday, January 25, 2011
City Hall
1. Call to Order - 6:00 p.m.
2. Burlington Northern/Santa Fe Railroad Discussion
3. Bunker Lake Boulevard Project/1O-27/Trail & Road Discussion
4. Crosstown Drive ReconstructionllO-30/ Assessment Discussion
5. Fence Permitting Discussion
6. Playground Equipment Replacement
7. South Coon Creek Reconstruction Discussion
8. Discuss 2010 Budget Implementation Year End Progress Report & Year End Investment
Report
9. 2011 Budget Implementation Strategies Discussion
10.2012 Budget Development Guideline Discussion
11. Other Discussion
12. Adjournment
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@
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, Director of Public Works / City Engineer
SUBJECT: Burlington Northern Santa Fe Railroad Operation Discussion - Engineering
DATE: January 25,2011
INTRODUCTION
Burlington Northern/Santa Fe (BNSF) Railway representatives will be at the Workshop to discuss
BNSF operation through Andover and answer any questions the City Council may have.
DISCUSSION
There has been many question and concerns over the past several years about the operating process
of the BNSF line through Andover. Pete Hamel (Superintendent of Operations, Twin Cities
Division) and Lynn Leibfried (Manager, Public Projects) will explain the operating process and
answer questions the City Council may have.
ACTION REOUIRED
No action is required. This is for information sharing.
Respectfully submitted,
CJ~Q, (3. ~ ,
David D. Berkowitz
Cc: Lynn Leibfried, BNSF Manager of Public Projects (Email)
C I T Y 0 F @
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, Director of Public Works / City Engineer
SUBJECT: Bunker Lake Boulevard Project/lO-27/Trail & Road Discussion - Engineering
DATE: January 25, 2011
INTRODUCTION
Bunker Lake Boulevard NW from 38th Avenue NW in Anoka to 7th Avenue NW is schedule to be
reconstructed in 2012. Also being evaluated is a trail segment from Round Lake Boulevard NW to
38th Avenue NW to be constructed to tie in a trail segment all along the entire corridor. Staff will
provide an update on the project and request direction from the City Council on access to the
northeast quadrant of Bunker Lake Boulevard and 7th Avenue.
DISCUSSION
As the planning proceeds for this reconstruction project there has been much discussion about access
to the northeast quadrant of Bunker Lake Boulevard NW and 7th Avenue NW. If a full access is
going to be allowed for this quadrant, Anoka County Highway Department would like assurance
from the City Council that only 3 full access intersections will be allowed along 7th A venue from
Bunker Lake Boulevard to CSAH 20 in the future. This will be reviewed in detail at the meeting.
The trail segment from Round Lake Boulevard NW to 38th Avenue NW will be designed with this
project. The cost associated with the design of the trail will be funded by the City. Anoka County
Parks will apply for the Transportation Enhancement Grant through the Met Council this summer.
The funds through the grant will not be available until 2014-2015. The City would be requested to
upfront the cost until the grant funds are available. If grant funding is not approved the Council will
need to decide at that time if the trail portion of the project should move forward and how the
improvement would be funded.
The most current layout for this project will be available at the meeting for review and discussion.
ACTION REQUIRED
The City Council is requested to direct staff on how to proceed with access along 7th Avenue.
Respectfully submitted,
Q~0. (
David D. Berkowitz
C!)
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, Director of Public orks / City Engineer
SUBJECT: Crosstown Drive NW Reconstruction/lO-30/Assessment Discussion - Engineering
DATE: January 25,2011
INTRODUCTION
The City Council is requested to discuss assessment percentages for the Crosstown Boulevard NW
Reconstruction project and direct staff on how to proceed.
DISCUSSION
The City's 2011-2015 Capital Improvement Plan identifies the reconstruction of Crosstown Drive
NW from Bunker Lake Boulevard NW to Crosstown Boulevard NW. The City's Assessment
Manual (Appendix: Roadway Reconstruction Assessment Policy) identifies that 25% of the total
construction cost is to be assessed to the benefitting properties. Also identified in the Assessment
Manual is that the City Council has the discretion to reduce the total amount assessed or reduce the
percentage based on volume of traffic, destination of traffic, role street serves in community and
number of streets, neighborhoods and business that the road serves. Based on these criteria the City
Council (November 2010 Workshop) directed staff to bring back a range of assessment percentage
rates based on the criteria above.
Crosstown Drive is a collector street which is also a Municipal State Aid (MSA) route and carries
traffic of over 8,000 vehicles per day. It also serves businesses along the corridor and a large
neighborhood to the northwest.
Attached is a spreadsheet identifying assessment percentages and corresponding estimated
assessment values. Keep in mind that MSA routes as written in the City's Assessment Manual are
only assessed for a standard street section, so any cost associated with over sizing the roadway
section or width are not included in the spreadsheet calculations.
BUDGET IMPACT
Based on the direction from the City Council a portion of the project will be assessed to benefitting
properties and the remaining cost will be funded with Municipal State Aid funds.
ACTION REOUIRED
The City Council is requested to direct staff on what assessment percentage rate to present to the
property owners. This information will be presented in the feasibility report which will be formally
approved by the City Council.
Respectfully submitted,
Q,~Q.~
David D. Berkowitz
Attach: Crosstown Drive Reconstruction (Assessment Percentage Analysis) Spreadsheet ./
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C I T Y 0 F @
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayo< and Conno" M'mh= ~
CC: Jim Dickinson, City Administrato
FROM: David D. Berkowitz, Director of Public Works / City Engineer
SUBJECT: Fence Permitting Discussion - Engineering
DATE: January 25,2011
INTRODUCTION
The City Council is requested to discuss the current fence ordinance and determine if it needs to be
modified. Direction is needed on where fences should be allowed on properties in relation to
drainage and utility easements.
DISCUSSION
Currently, fences are not allowed in drainage and utility easements with public utilities, ponds or
wetlands or those needed for access. This is consistent with the current fence ordinance. Staff is
requesting direction on how to proceed with future situations involving fences and easements.
Attached are maps showing different scenarios where property owners back up to easements with
ponding areas.
ACTION REOUIRED
The City Council is requested to provide direction on where fences can be placed on properties and
determine if the fence ordinance needs to be modified.
Respectfully submitted,
Q~Q.D~
David D. Berkowitz
Director of Public Works/City Engineer
Attachments: Fence Ordinance (City Code 12-7)
Aerial photos of developments showing approximate easement lines (dashed lines)
CHAPTER 7
FENCES AND WALLS
SECTION:
12-7-1: Permitted Use
12-7-2: Locations
12-7-3: Fence Height
12-7-4: Performance Standards
12-7-5: Barbed Wire and Electric Fences
12-7-6: Exemptions From Provisions
12-7-1: PERMITTED USE:
Fences, walls, hedges and similar barriers (herein referred to as fences) shall be
permitted in all yards subject to the provisions of this chapter. A permit is
required for the construction of all fences or walls that are located on, in, or near
any property line, drainage and utility easement, or wetland in the City of
Andover. A permit application shall be submitted for review by the Engineering
Department and an application fee shall be paid as outlined in Chapter 1-7-3 of
this code prior to the issuance of any permit. (Amend. 12/6/05, Ord. 317)
12-7-2: LOCATION:
A. Fences shall be located entirely on the private property of the individual
constructing the fence. Fences may be placed up to the property line. It is
the responsibility of the property owner to determine the location of
property lines. Fences may be located in any private yard or along a side
or rear property line, except as follows:
1. No fence shall be placed in the public right-of-way.
2. Fences shall not be placed in any utility easement where any under
ground utility is present. Fences may be placed within other utility
easements so long as they do not interfere in any way with existing
under ground or aboveground utilities. The existence and location of
private utility easements and equipment must be determined by
contacting Gopher State One Call.
3. Fences shall not be constructed or placed in such a manner so as to
obstruct the flow of water to or through drainage areas, ponds, or
wetlands. Fences shall not be placed in easements that provide
vehicle access for the maintenance of drainage, ponding, or wetland
areas.
4. No fence shall be constructed so as to enclose, hinder, or restrict
access to utility boxes, fire hydrants, or any other above ground
utilities.
5. Fences on corner lots shall not encroach upon the Clear View Triangle
as defined in Section 12-2-2 of this code.
B. Any fence placed in violation of this section shall be the liability of the
property owner who constructed it. The City, or any other agency having
authority to work in a right-of-way or easement area, shall not be liable for
repair or replacement of such fences in the event they are moved,
damaged, or destroyed by virtue of the lawful use of that area. Any
damage caused by the illegal placement of a fence shall be the
responsibility of the property owner who constructed it.
12-7-3: FENCE HEIGHT:
A. In the rear and side yards up to the front fac;ade of the principal structure,
fences up to a height of six (6) feet are allowed. (Amended Ord. 386,
8/5/09)
B. Fences located closer to the front property line than the principal structure,
shall not exceed four (4) feet in height. In the R-1 Single-Family Rural
Residential and R-2 Single-Family Estate zoning districts, "ornamental
fences", as defined in Section 12-2-2 of this title, of up to six (6) feet in
height are permitted in all yards, provided the fence does not encroach
upon the Clear View Triangle as defined in Section 12-2-2 of this code.
(Amended Ord. 386,8/5/09)
12-7-4: PERFORMANCE STANDARDS:
A. Construction and Materials: Every fence shall be constructed in a
workmanlike manner. For all fences constructed after the adoption of this
title, all posts, supports, and framework shall be placed on the inside of
the fence, with the finished side facing the abutting property or street.
Fences in all districts shall be constructed of materials widely accepted in
the fencing industry. No plywood boards, canvas, plastic sheeting or metal
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, Director of Public Works / City Engineer
SUBJECT: Playground Equipment Replacement - Engineering
DATE: January 25,2011
INTRODUCTION
The City Council is requested to discuss playground equipment replacement process and schedule
and direct staff on how to proceed.
DISCUSSION
The City currently has 38 Parks that have playground equipment. Starting in 2000 after an ADA and
safety review by an outside consultant the City dedicated specific funding and began a replacement
schedule to address the ongoing safety changes, ADA requirements, deterioration and vandalism that
occurs over time to the structures. Safety and accessibility for these play structures is our number
one priority. Based on some recent discussions of the council, there may be a misunderstanding or
misconception that the City is pulling playground equipment and replacing it just because there is
funding available to do. That is not the case. Staff has been following a program that has been
successful but yet still falls short of the needs for replacement.
Kevin Starr, Parks Maintenance Supervisor will be at the meeting to discuss the current process used
in determining what structures are due for replacement. He will also explain the process of selecting
the equipment and the communication with the neighborhood, in addition, touch on safety and ADA
compliance items that the City has worked on since 1990 (backing for stairs/ladders, platforms, rails,
fall zones and fall zone material to name a few). Lastly he will describe the type of evidence that is
on the equipment that that indicates what is being used (wear and breakdown of parts).
As the City continues to add Parks with playground equipment the on-going maintenance and
replacement can be difficult to keep up with from both funding and personnel standpoint. With the
number of Parks and sport complexes it is becoming more and more difficult to maintain the Parks
system.
Possible options on how to deal with playground equipment replacement:
. Stay with the existing replacement process and schedule
. Approve additional funding to speed up the replacement schedule
. Remove play structure with no replacement
. Remove play structures and replace with smaller equipment (swings)
. Remove play structures and replace with volleyball or basketball courts
. Other Options?
Mayor and Council Members
January 25, 2011
Page 20f2
The City has 6 full time Parks Maintenance employees in which one is a supervisor. This crew
provides all the maintenance and also builds projects when they are called upon, Although Parks
seasonal workers are a tremendous help there are still many projects and maintenance items that fall
behind. Staffing and long term maintenance need serious consideration when approving small Parks.
Lastly, this winter has been extremely difficult removing snow from trails while we continue to keep
all the rinks opened. Many free skate rinks continue to see minimal use while it cost the same to
prepare and maintain these as it does for the highly used rinks.
ACTION REQUIRED
The City Council is requested to direct staff on how to proceed with playground equipment
replacement.
Respectfully submitted,
~o.l3..'c!
David D. Berkowitz -
/' ./ ./
Attach: List of Parks with playground equipment, Current Park Statistics & 1996 Parks Statistics
cc: Ted Butler, Chairman Park & Recreation Commission
Play Structures and Playgrounds Installed
Andover Station North 2008 Pine Hills 1979,2000
Bunker Hills West 1988,2004 Prairie Knoll 1988,2005
Bunker Hills Lions 1998 Pleasant Oaks 1984, 1996
C. L. boat landing 1982, pulled 1999 Rose 1987,2004
City Hall 1984,85,1996,2001 Red Oaks West 1993,2007
Creekridge 1990, pulled 2001 Shadowbrook 2002
Chesterton 2000 Shady Knoll 1989,2005
Country Oaks 2005 Strootman 1987,2004
Creekview Crossing 1992,93,2007 Sunshine 2000, 2009
Forest Meadows 1987, pulled 2001 Timber River 1999,2000
Fox Meadows 1991,2006 Terrace 1979,1993,2002
Green Acres 1983, 1998 Timber Trails 1996
Hawkridge 1988,2003 Tot Lot 138th 1985,2003,2009
Hidden Creek North 1988,91,2005 Woodland Crossing 2008
Hidden Creek East 1992,2000 Woodland Estates 2006
Hidden Creek South 1988,2006 Wild Iris 1987,2003
Langseth 1979, 1999 Oakview 2006
Meadows of Round Lake 1995,97,2008 Meadowoods 1993,1995,2009
Northwoods East 1983, 1998 Woodland Meadows 1995
Northwoods West 1979, pulled 2004 Sophie's 2010
N ordeens 1997
Oak Bluff 1991,1998,2008
Parks Department Statistics
At this time Andover has 65 parks. We are maintaining 48 of them.
We are mowing 297.34 acres. This does not include Kelsey Park.
There are 28 baseball/softball fields to keep up.
We have 21 soccer fields with most having multiple fields on them. Most of these, along
with the lighted ball fields are also used for football. Lacrosse is using some as well.
We now have 38 playgrounds, which includes 334 swing hangers & chain.
This year there are 35.2 miles of trails and paths to take care of.
We have 168 trashcans with lids throughout the system.
There are 13 irrigation systems, which includes 2,534 various sprinkler heads. We used
about 34 million gallons of water this year.
Throughout the parks we have 28 shelters in various sizes.
At any given time there are at least 76 tables in place.
We have over 105 park and players benches in the ground.
There are 33 parking lots consisting of blacktop & gravel.
Our in house nursery continues to grow in size & scope each year.
Over 112 bluebird, wren, bat and wood duck houses are installed in our parks.
There are 15 ice rinks with four having wanning houses, lights and boards.
We have 3 larger complexes with atWetic field lighting and buildings.
On the waterways we have 2 canoe landings and 2 boat landings, one with a dock.
There are 12 basketball courts and 4 volleyball courts.
We have 2 lighted tennis courts. There are 2 sliding hills being used.
Our Staff consist of 6 full time and 4-5 seasonal help. Working with various volunteers,
AtWetic Associations & Teams, School & Church groups, Adopt a Park Program and
Eagle Scouts enables us to even keep close, in keeping up with all of the tasks and
demands associated with all of these items.
*** 1996 PARKS DEPARTMENT ***
*** STATISTICS ***
* 40 maintained parks
* 225 acres of maintained turf .
* 32 playgrounds with equipment
* 24 aglime balljields
* 12 soccer fields
* 15. hockey rinks
* 23 class five parking lots
* 20 picnic shelters
* 5 irrigation systems
* infant trail system
,
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c I T Y 0 F ~;J
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator ,
FROM: David D. Berkowitz, Director ofPu . Works / City Engineer
SUBJECT: South Coon Creek Drive NW Reconstruction Discussion - Engineering
DATE: January 25, 2011
INTRODUCTION
South Coon Creek Drive NW from Crosstown Boulevard NW to Round Lake Boulevard NW is
scheduled for reconstruction in 2012. The planning for this project will take some time. Certain
improvements will need to be considered as the planning process moves forWard.
DISCUSSION
The South Coon Creek Drive reconstruction project will consist of constructing a trunk water main
from Crosstown Boulevard NW to 143rd Avenue NW, replace much of the concrete curb and gutter,
and pave a new surface. The following items are unknowns at this point:
. Trail or sidewalk (on-street or off-street)
. Intersection Improvements (Turn Lanes at Crosstown Blvd.)
. Traffic Signals
0 Round Lake Boulevard NW
0 Crosstown Boulevard NW
. Sanitary Sewer
. Water Main Stubs / Services
. Tree removal within clear zone / snow storage
. Assessments
0 Roadway reconstruction
0 Utilities (sanitary sewer/water services)
These items will be discussed in detail at the meeting and an aerial photo will be available to assist in
the discussion.
The Public Works Committee will be reviewing this project in the next few months and
recommendations will be brought back to the Council at a later date.
ACTION REOUIRED
This is for information only and no action is required at this time.
Respectfully submitted,
0..,.;120. ~
David D. Berkowitz
(1)
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: 2010 Budget Interim Year-end Progress Report
DATE: January 25,2011
INTRODUCTION
The 2010 Budget and Levy was the outcome of a number of budget workshops with the Council,
numerous staff meetings, a December 1, 2009 Public Hearing and adopted on December IS,
2009.
The 2010 Budget included a total property tax levy of $10,856,299: $7,631,494 (70.3%)
operational levy, $1,900,566 (17.5%) debt service levy, and $1,324,239 (12,2%) capital levy. .
Administration will orovide an uodate to the Council on how the 2010 General Fund
bude:et oroe:ressed. The numbers orovided are unaudited. but deemed reliable.
DISCUSSION
The following attachments are provided to assist discussion; other documents may be distributed
at the meeting:
1. General Fund Expenditure Budget Summary - Budget Year 2010 through December 2010
2. Investment Maturities Summary - December 2010 (Investments managed by City
Treasurer)
ACTION REOUESTED
The Council is requested to receive a presentation and provide direction to staff.
--
Attachments
CITY OF ANDOVER
General Fnnd Budget Summary Totals
Budget Year 2010 - Interim I Unaudited
I 2009
I I 2010 I
I REVENUES I Budget Dec YTD % of Bud
Final Budget Dec YTD 0/0 of Bud
General Property Tax $ 6,651,795 $ 6,588,601 99% $ 6,588,601
$ 7,308,495 $ 7,128,326 98% ,:,.
Licenses and Pennits 442,580 29 i ,903 66% 291,903
237,055 329,951 139% (1)
Intergovernmental 828,689 595,002 72% 595,002
567,498 551,602 97% ,
Charges for Services 620,022 701,289 113% 701,289
543,500 698,495 129% 'Gi)
Fines 95,375 110,779 116% 110,779
100,750 104,780 104%
Investment Income 115,000 76,772 67% 76,772
65,000 49,315 76%
Miscellaneous 83,550 130,523 156% 130,523
83,400 136,272 163%
Transfers In 196,930 196,930 100% 196,930
196,930 196,930 100% ~
Total Revenues $ 9,033,941 $ 8,691.799 96% $ 8,691,799
$ 9,102,628 $ 9,195,671 101%,
I 2009
I I 2010 I
I EXPENDITURES I Bndget Dec YTD % of Bud
Final Budget Dec YTD % of Bud
GENERAL GOVERNMENT
Mayor and Council $ 108,375 $ 105,319 97% $ 105,319
$ 104,251 $ 100,652 97%
Administration 152,701 128,532 84% 128,532
132,967 131,179 99%
Newsletter 25,000 22,405 90% 22,405
23,000 17,094 74%
Human Resources 62,773 54,625 87% 54,625
60,744 54,958 90%
Attorney 178,500 172,900 97% 172,900
178,500 172,774 97%
City Clerk 101,121 96,621 96% 96,621
96,828 95,166 98%
Elections 6,372 6,139 96% 6,139
49,126 37,927 77%
Finance 221,760 210,204 95% 210,204
202,011 194,865 96%
Assessing 152,500 120,113 79% 120.113
152,500 141,914 93%
Infonnation Services 140,417 122,614 87% 122,614
155,812 136,813 88%
Planning & Zoning 360,470 323,681 90% 323,681
328,449 327,298 100%
Engineering 435,405 388,285 89% 388,285
391,087 388,936 99% ~
Fa~ility Management 484,328 409,929 85% 409,929
581,716 416,344 72%
Total General Gov 2,429,722 2,161,367 89% 2,161,367
2,456,991 2,215,920 90%
PUBLIC SAFETY
Police Protection 2,545,642 100% 2,545,642
2,599,246 2,599,246 100%
Fire Protection 998,351 90% 998,351
1,070,385 954,029 89%
Protective Inspection 435,102 96% 435,102
346,282 329,938 95%
Civil Defense 14,935 88% 14,935
15,909 15,450 97%
Animal Control 11,376 106% 11,376
9,970 6,952 70%
. Total Public Safety 4,005.406 97% 4,005,406
4,041,792 3,905,615 97%
PUBLIC WORKS
Streets and Higbways 623,378 567,090 91% 567,090
556,452 518,533 93% (5)
Snow and Ice Removal 516,036 462,849 90% 462,849
489,381 537,941 110% '-'
Street Signs 169,913 159,213 94% 159,213
195,562 166,244 85%
Traffic Signals 34,000 26,090 77% 26,090
36,000 25,830 72%
Street Lighting 33,400 32,666 98% 32,666
36,400 30,885 85%
Street Lights - Billed 160,000 180,641 113% 180,641
200,000 183,262 92%
Park & Recreation 887,749 838,033 94% 838.033
880,633 819,632 93%
Recycling 98,607 85,527 87% 85,527
118,838 108,026 91%
Total Public Works 2,523,083 2,352,109 93% 2,352,109
2,513,266 2,390,353 95%
OTHER 20,000 19,540 98% 19,540
170,079 24,953 15%
Total Otber 20,000 19.540 98% 19,540
170,079 24,953 150/0 ~
@
Total Expenditures $ 9,104,146 $ 8,538,422 94% S 8,538,422
$ 9,182,128 $ 8,536,841 93% '\)
NET INCREASE (DECREASE) $ (70,205) $ 153,377 $ 153,377
$ (79,500) $ 658,830
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.
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: 2011 Budget Implementation Progress Report
DATE: January 25, 2011
INTRODUCTION
The 2011 Budget and Levy certification was the outcome of budget workshops with the Council,
numerous staff meetings, and a December 7th Public Hearing. The overall City of Andover 2011 Budget
proposes total revenues of $28,910,245 and total expenditures of $30,785,805. The $1,875,560 of
expenditures over revenues is largely due to prepaying debt in order to save on interest expenditures.
The 2011 Budget includes a total property tax levy of $10,856,299: $7,500,802 (69.09%) operational
levy, $1,929,112 (17.77%) debt service levy, and $1,426,385 (13.14%) capitaVwatershed levy. This
reflects a zero percent gross levy increase as compared to the 2010 budget.
DISCUSSION
We are currently less than one month into the year 2011 so a financial analysis of implementation is
tough to measure. so I will focus the monthly budget update on the following City Administration
directives and departmental expectations for 2011 :
1. Expenditure budgets while approved, expenses are to meet with the spirit that needs are fulfilled
first, expansions of service and special requests are to be reviewed with City Administration
before proceeding,
2. Departments are committed to search for the best possible prices when purchasing goods and
services,
3, Departments are committed to continually searching out new efficiencies and to challenge the
status quo of how the City provides services. We don't do things (or provide a service) just
because we have always done it that way!
4. Departments are committed to searching out collaborative opportunities with our neighboring
government agencies to facilitate efficient and cost-effective utilization of governmental assets
and personnel.
5, Department are committed to developing effective consistent and ongoing communications with
City resi4ents, businesses and other stakeholders.
ACTION REOUESTED
The Council is requested to receive a presentation and provide direction to staff.
1
@)
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
--
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: 2012 Budget Development Guideline Discussion
DATE: January 25,2011
INTRODUCTION
City Administration is starting to focus on the 2012 Annual Operating Budget Development
process and is looking to the City Council to start the dialogue of establishing the Council's
guidelines for the preparation of the 2012 Annual Operating Budget. Attached for Council
reference are longer term policies and values and goals the have been used for the past few years,
Administration' discussion at the workshop will focus on whether they are still appropriate going
forward.
DISCUSSION
The following are some suggested 2012 Budget Development guidelines for your consideration
and could be impacted by the Councils discussion on longer term policies and values and goals
the have been used for the past few years :
1) A commitment to a City Tax Capacity Rate to meet the needs of the organization and
positioning the City for long-term competitiveness through the use of sustainable revenue
sources and operational efficiencies.
2) Continue with the current procurement and fmancial plan to appropriately expend the bond
proceeds generated from the successful 2006 Open Space Referendum.
3) A fiscal goal that works toward establishing the General Fund balance for working capital at
no less than 40% of planned 2011 General Fund expenditures and the preservation of
emergency fund balances (snow emergencv. {lublic safety. facility management &
information technology) through targeting revenue enhancements or expenditure limitations
in the 2011 adopted General Fund budget.
4) A commitment to limit the 2012 debt levy to no more than 20% of the gross tax levy and a
commitment to a detailed city debt analysis to take advantage of alternative financing
consistent with the City's adopted Debt Policy,
5) A comprehensive review of the condition of capital equipment to ensure that the most cost-
effective replacement schedule is followed. Equipment will be replaced on the basis of a cost
benefit analysis rather than a year based replacement schedule.
6) A team approach that encourages strategic planning to meet immediate and long-tenn
operational, staffing, infrastructure and facility needs.
7) A management philosophy that actively supports the funding and implementation of Council
policies and goals, and a commitment to being responsive to changing community conditions,
concerns, and demands, and to do so in a cost effective manner.
ACTION REOUIRED
The Council is requested to review the aforementioned proposed Budget Development
guidelines, discuss whether or not they are appropriate for developing the 2012 Annual Operating
Budget, and provide additional comments or direction to staff.
"-
Attachments
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