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HomeMy WebLinkAboutJanuary 7, 2010 0 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting January 7,2010 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (12/17/09) 4. Consider Application for Scheduled Use of Recreational Facilities/Constance Free Church 5. Consider Application for Scheduled Use of Recreational Facilities/Meadow Creek Church 6. Consider 2010 Tournament Applications for Softball/Baseball 0 7. Consider Community Garden Plot/Grace Lutheran Church, cont. 8. Review Draft Plan/Hawkridge Park/09-18 9. Discuss Skate Park for Upcoming 2010 Season 10. Outstanding Items 11. 12.Chair's Report 13. Adjournment , 0 C I T Y o F 0 NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US PARK AND RECREATION COMMISSION MEETING - JANUARY 7,2010 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on January 7, 2010, 7:00 p,m" at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Tony Kowalewski, Vice Chair Jim Lindahl, Shan Ramnath and Shaun Van Vark. Commissioners Absent: Bill Hupp, Mark Miskowiec, Also Present: Assistant Public Works Director, Todd Haas. 0 SWEARING IN OF OFFICERS Chair Butler and Commissioner Kowalewski read the Oath of Office and were sworn in, RESIDENT FORUM There were no comments at this time. Motion by Ramnath, seconded by Van Vark, to close the resident forum. Motion carried on a 5-ayes, O-nays, 2-absent (Hupp, Miskowiec) vote. APPRO V AL OF MINUTES . There were no changes. Motion by Lindahl, seconded by Kowalewski, to approve the December 17,2009 Park Commission minutes as presented. Motion carried on a 5-ayes, O-nays, 2-absent (Hupp, Miskowiec) vote. CONSIDER APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES/CONSTANCE FREE CHURCH 0 Mr. Haas explained that this item is in regard to considering approving the attached Application for Scheduled Use of Recreational Facilities for use ofthe hockey rink as requested by Constance Free Church, Regular Andover Park & Recreation Commission Meeting 0 Minutes-January 7,2010 Page 2 Motion by Ramnath, seconded by Van Vark, to approve the Application for Scheduled Use of Recreational Facilities for use of the hockey rink at Prairie Knoll Park as requested by Constance Free Church. Motion carried on as-ayes, O-nays, 2-absent (Hupp, Miskowiec) vote, CONSIDER APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES/MEADOW CREEK CHURCH Mr. Haas explained that this item is in regard to considering approving the attached Application for Scheduled Use of Recreational Facilities for use of the hockey rink as requested by Meadow Creek Church. Motion by Kowalewski, seconded by Ramnath, to approve the Application for Scheduled Use of Recreational Facilities for use of the hockey rink at Crooked Lake School as requested by Meadow Creek Church. Motion carried on a 5-ayes, O-nays, 2-absent (Hupp, Miskowiec) vote. CONSIDER 2010 TOURNAMENT APPLICATION FOR SOFTBALL/BASEBALL Mr. Haas explained that this item is in regard to considering the attached softball/baseball 0 tournament forms for the upcoming 20 I 0 softball/baseball season as requested by the Andover Athletic Association for the Andover Baseball Association, Commissioner Kowalewski asked ifthe facilities would be cleaned on a daily basis. Mr. Haas stated the way the tournament schedules work out the City will have the fields ready for play on Friday and the association takes care of the fields from then on for the rest of the tournament. They are also responsible for the garbage and everything should be coordinated through their tournament directors. Commissioner Lindahl asked ifthey had any problem with the field conditions from previous tournaments. Mr, Haas stated they have not had so much with baseball or softball fields. Mr. Joe Ruhland, President Andover Baseball Association, 15824 Xeon Street, introduced himself to the Commission, Motion by Lindahl, seconded by Ramnath, to approve the attached tournament application forms from the Andover Baseball Association and the Andover Athletic Association. Motion carried on as-ayes, O-nays, 2-absent (Hupp, Miskowiec) vote. CONSIDER COMMUNITY GARDEN PLOT/GRACE LUTHERAN CHURCH, 0 CONT. Mr. Haas explained that this item is in regard to continue discussion on community garden plots in city park areas. Mr. Haas reviewed the information with the Commission, Regular Andover Park & Recreation Commission Meeting 0 Minutes-January 7,2010 Page 3 Chair Butler asked ifMr. Haas compared the fees to other cities to see ifthey were in line with what they were charging. Mr. Haas stated they basically used what Coon Rapids had. He noted Ramsey does not currently have a fee. Chair Butler asked ifthere needed to be any statement on the application that the City and Church are not liable for anything like crops. Mr. Haas stated they are currently working on a lease agreement and will be between the City and Grace Lutheran Church, Commissioner Lindahl asked ifthey had any quick close ifthis does not work out. Mr, Haas stated there is language in the lease agreement for that. Commissioner Van Vark asked if the church had a timetable for when they are going to start their building project. Mr, Haas indicated they did not. Commissioner Van Vark thought seven years seemed like a long time frame for a buyout. He also asked for clarification on the amount the City would spend on this. He understood it would cost upwards of approximately $10,000 for topsoil if it were not donated. Mr. Haas thought it was about $5,500 for topsoil. They were hoping the church would do what they could do to have the topsoil donated, He stated this is the worst-case scenario, 0 Commissioner Van Vark asked if the water line would also service the church, Mr. Haas stated the service is already there and will serve their site when they are ready to build, At this time the water will be only used for irrigation of the garden area. Commissioner Van Varlc was not sure about spending money for an unlmown at this time. Mr. Haas indicated the City Council would discuss this and make a decision. The Commission indicated they were supportive ofthis item but would like it clarified in the application that the City and Church are not responsible for either the crops being grown or the equipment ofthe renters. REVIEW DRAFT PLANIHAW/(RlDGE PARIU09-18 Mr. Haas explained that this item is in regard to reviewing the draft plan for Hawkridge Park. Chair Butler stated he liked the plan and North Metro Soccer is involved and he wanted to make sure the plans met their needs. Mr. Haas stated North Metro Soccer Association is very interested in the project and willing to help out. Chair Butler stated they are looking at almost two hundred parking stalls and he wondered if that was too many. Mr. Haas stated it depends on what North Metro Soccer 0 Association has planned for the park as far as the number of games to be played at one time. Commissioner Kowalewski stated there is a total of three handicapped spaces and mayor may not meet the State guidelines at this time. Mr. Haas stated the requirement was one , Regular Andover Park & Recreation Commission Meeting 0 Minutes - January 7, 2010 Page 4 handicapped stall for every fifty stalls built for use by others and if they put in another one he thought it would be by the warming house, The Commission thought the draft plan looked good. DISCUSS SI(ATE PARI( FOR UPCOMING 2010 SEASON Mr, Haas explained that this item is in regard to discussing the skate park for the upcoming 2010 season, He reviewed some repairs that will need to be done. Chair Butler stated he would like to keep the skate park open for the coming 2010 season. Commissioner Kowalewski stated he talked to one ofthe high schoolers who was part of the original task force and they are going to meet next week to discuss some possible plans that as a high schooler and kid they can put into place to clean up the litter and vandalism, Commissioner Van Vark asked what would be the proposed solution to the board for the upcoming summer because the kids do not like to ride the steel as much. Mr, Haas did not know ifthey could use steel on the existing ramp and would probably have to buy a new ramp. 0 Chair Butler asked what it cost to replace the sheets each year. Mr. Haas stated they cost around $300 per sheet but some sheets are still in good shape. He thought it would cost $600-$900 to get the park up and running for the year. Chair Butler thought that seemed reasonable. Commission consensus was to repair the skate lite sheets that need replacing. REVIEW OUTSTANDING ITEMS Mr, Haas reviewed outstanding items. CHAIR'S REPORT Commissioner Kowalewski updated the Commission on Andover sports. ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Lindahl, seconded by Commissioner Ramnath, to adjourn the regular meeting at 7:36 p.m. Motion calTied on a 5-ayes, O-nays, 2-absent (Hupp, Miskowiec) vote, C Respectfully Submitted, Susan Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc.