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HomeMy WebLinkAboutMarch 18, 2010 'I 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US Regular Park & Recreation Commission Meeting March 18, 2010 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (2/18/10) 4. Presentation - Federal Cartridge Company/Hawkridge Park 5. Presentation - Andover Athletic Association/Sunshine Park 6. Consider 2010 Tournament Application/Andover Baseball Association 7. Consider Application for Scheduled Use of Recreational Facilities/Men's League 0 8. Consider 2010 Spring/Summer Softball/Baseball Schedule 9. Consider 2010 Spring/Summer Soccer/Lacrosse Schedule 10. Consider Request for Naming of Sunshine Park Fields 1-4/Andover Athletic Association 11. Update of Hawkridge Parkl09-18 12. Outstanding Items 13. 14. Chair's Report 15. Adjournment Q 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US PARK AND RECREATION COMMISSION MEETING - MARCH 18,2010 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Vice Chair Lindahl on March 18,2010,7:00 p.m" at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Vice Chair Jim Lindahl, Bill Hupp, Tony Kowalewski, Mark Miskowiec, Shan Ranmath and Shaun Van Vark. Commissioners Absent: Chair Ted Butler. Also Present: Assistant Public Works Director, Todd Haas. RESIDENT FORUM 0 There were no comments at this time. APPRO V AL OF MINUTES There were no changes Motion by Ranmath, seconded by Miskowiec, to approve the February 18,2010 Park Commission minutes as presented. Motion carried on a 6-ayes, O-nays, I-absent (Butler) vote. PRESENTATION - FEDERAL CARTRIDGE COMPANY/HAWKRIDGE PARK Mr. Haas explained that the representative from Federal Cartridge Company was not able to make this meeting but the employees donated money to Hawkridge Park for bleachers for one ofthe fields so the City will recognize Federal Cartridge Company by placing a plaque on the donated bleachers, Motion by Ranmath, seconded by Hupp, to accept the donation from Federal Cartridge Company for bleachers at Hawkridge Park. Motion carried on a 6-ayes, O-nays, I-absent (Butler) vote, 0 Regular Andover Park & Recreation Commission Meeting Minutes - March 18, 2010 Page 2 0 PRESENTATION -ANDOVER ATHLETIC ASSOCIATION/SUNSHINE PARK Mr. Pat Wilson, 991 140th Lane, Andover explained they would like to place a sound system at Sunshine Park for their association use only, He would like to get the P.A. and sound system installed this year to make announcements and play music before the games. He noted this would be a professional system. He wanted to get permission to mount the speakers on the sides of the building at Sunshine Park facing each field. He explained their vendor would install the system. The speakers would come down in the fall to be stored inside during the winter. Commissioner Miskowiec asked ifthe wiring would be permanent or temporary. Mr. Wilson stated it would depend on how the installed would install it and thought the wires could be concealed in the walls. Mr. Wilson noted his vendor was Excel Communications and does this type of work all the time. Commissioner Ramnath asked what the general size of the speakers would be, Mr. Wilson thought they would be medium size to put out enough sound for that environment. 0 Commissioner Kowalewski asked if this will be wired in so if a ball hits the speaker it will not be a safety hazard. Mr. Wilson stated that has not been discussed but something he could speak to his vendor about. Commissioner Lindahl suggested City staff run though the plans with the vendor when it is all laid out. Commissioner Hupp stated it was his understanding the association did not want anyone else to use the speakers, He was concemed that ifthis were the case other associations will want to install their speakers and then they would have multiple sets of speakers on the building. Mr, Wilson stated the sound system will be an investment by the association and not donated to the City and they would like to retain ownership and control of it because of the cost and delicateness ofthe system. He noted their association uses these fields the most and the speakers are not meant for fields 5 and 6, They want to be able to protect the investment by having control of it. Commissioner Hupp stated it was difficult to only allow one association to use the system when the park is public property. Mr. Wilson stated they would be open to other association use but would need to have an agreement of responsibility while using it. Commissioner Hupp thought City staff could monitor this if opened up to other associations. 0 Commissioner Lindahl thought it would be beneficial for toumament use, Regular Andover Park & Recreation Commission Meeting Minutes-March 18,2010 Page 3 0 Commissioner Kowalewski asked how much the system would cost. Mr, Wilson stated the cost is $4,200 and that is coming on the heels of the scoreboard donation. Commissioner Kowalewski asked if this would be something that people could put a security deposit down on to use in case of damage. Mr. Haas stated right now they can set up tables behind the backstop and put speakers out but they want to install the speakers on the outside of the building and bring the equipment upstairs and it is his understanding that if another association brought in their own system and plugged into the speakers they would not have a problem with that, they are more concerned about their system and probably what they are wanting to do would be acceptable. Mr. Steve Goperts, President Andover Athletic Association, clarified with the Commission their plans for the sound system. Motion by Hupp, seconded by Ramnath, to approve the proposal with the amendment that the association will work with others for use of the speaker system, Further Discussion There was none. Motion carried on a 6-ayes, O-nays, I-absent (Butler) vote. 0 CONSIDER 2010 TOURNAMENT APPLICATION/ANDOVER BASEBALL ASSOCIATION Mr. Haas explained this item is in regard to considering the softballlbaseball tournament application form for the upcoming 2010 softball/baseball season as requested by the Andover Baseball Association, Motion by Miskowiec, seconded by Hupp, to approve the 2010 Softball/Baseball Tournament Application. Further Discussion There was none. Motion carried on a 6-ayes, O-nays, I-absent (Butler) vote. CONSIDER APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIESIMEN'S LEAGUE Mr. Haas explained that this item is in regard to consider a request by the Andover/MV Mustangs 35+ Baseball Team to play 6 games at Andover Station North Ball Field 0 Facility, Regular Andover Park & Recreation Commission Meeting Minutes-March 18,2010 Page 4 0 Motion by Ramnath, seconded by Kowalewski, to approve the Andover/MV Mustangs 35+ Baseball Team to play 6 games at Andover Station North Ball Field Facility. Further Discussion There was none. Motion carried on a 6-ayes, O-nays, I-absent (Butler) vote, CONSIDER 2010 SPRING/SUMMER SOFTBALL/BASEBALL SCHEDULE Mr. Haas explained that this item is in regard to consider approval of the 2010 spring/summer softballlbaseball schedule, Motion by Van Vark, seconded by Hupp, to approve the 2010 spring/summer softballlbaseball schedule. Further Discussion There was none. 0 Motion carried on a 6-ayes, O-nays, I-absent (Butler) vote. CONSIDER 2010 SPRING/SUMMER SOCCER/LACROSSE SCHEDULE Mr. Haas explained that this item is in regard to consider approval ofthe 2010 spring/summer soccer/lacrosse schedule, He noted the associations are not to be playing any games or practices on Prairie Knoll, southeast and southwest fields to allow the grass to grow. Motion by Ramnath, seconded by Miskowiec, to approve the 2010 spring/summer soccer/lacrosse schedule. Further Discussion There was none. Motion carried on a 6-ayes, O-nays, I-absent (Butler) vote. CONSIDER REQUEST FOR NAMING OF SUNSHINE PARK FIELDS 1- 4/ANDOVER ATHLETIC ASSOCIATION Mr. Haas explained that this item is in regard to a request from Andover Athletic 0 Association to consider naming of Sunshine Park fields 1-4. Regular Andover Park & Recreation Commission Meeting Minutes - March 18, 2010 Page 5 0 Mr, Wilson stated they would like to request naming of Sunshine Park Fields 1-4. He made a short presentation to the Commission. Commissioner Lindahl stated he was on the board when Sunshine Park was constructed and he felt the requested names were appropriate because these people were instrumental in planning of the park. Commissioner Kowalewski asked what happens if in the future there are others that have put in a great deal of time and effort to the parks and there are not any fields left to honor them. Mr, Wilson stated there are other fields in the City where names could be placed. Commissioner Kowalewski asked if they have considered putting two names on a field and leave two fields open for additional names in the future. Mr, Wilson stated they have not looked that far ahead and at this time feel these are the right people and those fields exist because of these four men. Motion by Miskowiec, seconded by Ramnath, to forward the request for naming of Sunshine Park Fields 1-4 by the Andover AtWetic Association to the City Council for approval. Further Discussion C Commissioner Kowalewski felt this item should be placed in the Andover newsletter before the City approves it to get resident feedback. Commissioner .Lindahl disagreed because most of the residents do not know who the people are and he know how much time these people put in to get the fields done. Mr, Wilson stated he did not see where there was a requirement for resident input and he wondered if fields five and six went through this. Commissioner Kowalewski asked ifMr. Wilson could recall who donated the largest amount of funding towards the development ofthe park. Mr. Wilson did not know but he knew a lot of the materials and work was donated. Motion carried on a 6-ayes, O-nays, I-absent (Butler) vote, UPDATE OF HAWKRlDGE PARK/09-18 Mr. Haas updated the Commission on Hawkridge Park. . REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. CHAIR'S REPORT 0 Commissioner Kowalewski updated the Commission on community sports in the City. Regular Andover Park & Recreation Commission Meeting Minutes-March 18,2010 Page 6 0 ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Ramnath, seconded by Commissioner Miskowiec, to adjourn the regular meeting at 7:43 p.rn, Motion carried on a 6-ayes, O-nays, I-absent (Butler) vote. Respectfully Submitted, Susan Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. Q 0