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HomeMy WebLinkAboutJune 3, 2010 " 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting June 3, 2010 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (5/20/10) 4. Consider Application for Scheduled Use of Recreational FacilitieslWorld of Pentecost 5. Update Regarding Dog Park(s) 6. Discuss 2011-2015 Park Capital Improvement Plan, continued 7. Discuss Terrace Park Free Skating Rink 8. Outstanding Items 0 9. 10. Chair's Report 11. Adjournment 0 C I T Y o F Q NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN,US PARK AND RECREATION COMMISSION MEETING - JUNE 3,2010 MINUTES The Regular Bi-Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on June 3, 2010, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Bill Hupp, Tony Kowalewski, Vice Chair Jim Lindahl, Mark Miskowiec, Shan Ranmath and Shaun Van Vark. Commissioners Absent: None. Also Present: Assistant Public Works Director, Todd Haas. 0 RESIDENT FORUM There were no comments at this time, Motion by Ranmath, seconded by Miskowiec, to close the resident forum. Motion carried on a 7-ayes, O-nays, O-absent vote. APPROVAL OF MINUTES There were no changes, Motion by Lindahl, seconded by Kowalewski, to approve the May 20, 2010 Park Commission minutes as presented. Motion carried on a 6-ayes, O-nays, I-present (Ranmath), O-absent vote. CONSlDERAPPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIESIWORLD OF PENTECOST Mr, Haas explained that this item is in regard to considering an application for scheduled use of recreational facilities from the World of Pentecost. Motion by Ramnath, seconded by Miskowiec, to approve the application as requested by 0 World of Pentecost. Motion carried on a 7-ayes, O-nays, O-absent vote. Regular Andover Park & Recreation Commission Meeting Minutes -June 3, 2010 0 Page 2 UPDATED REGARDING DOG PARK(S) Mr. Haas explained that this item is in regard to a request for the City to consider a location(s) for a dog park possibly at one of the existing parks or other city owned property. Mr. Haas reviewed the staff report with the Commission, DISCUSS 2011-2015 PARK CAPITAL IMPROVEMENT PLAN, CONTINUED Mr. Haas explained that the Park and Recreation Commission is requested to continue discussing the 2011-2015 Parks Capital Improvement Plan (CIP). Mr, Haas reviewed the staff report with the Commission. Chair Butler indicated a couple priorities for him are getting something started on the skate park because he felt they needed to start to move toward a permanent skate park. He would like to see if it was possible to get work going on the skate park this year so the equipment could be put out next spring. He stated another priority was looking at irrigation at some of the fields. 0 Chair Butler stated if they did the skate park with the concrete slab and fencing for around $57,000 and they looked at setting aside $20,000 to $25,000 a year toward irrigation that would still allow them in the out years to look at making some improvements at another park in the range of about $80,000 to $100,000 by 2015. Commissioner Hupp stated he contacted a local contractor regarding the skate park and they were figuring an 80x120 slab and it turned out to be about $16,800 in material only and in talking with the local contractor and he thought the City would get bids in of around $35,000 to level the slab, formed and laid out without fencing. He thought this was a good estimate. He thought they should at least get the slab up and a fence up so it would be locked. Commissioner Hupp also agreed with Chair Butler on getting ilTigation done over the next couple of years. Commissioner Miskowiec asked if liquid asphalt would be an option and what the costs for that would be. He thought they should check into that. He also wondered ifthey would get a better deal if they waited towards the end of summer, beginning of fall to have the concrete poured. Mr. Haas did not think it mattered because contractors are looking for work. 0 Commissioner Kowalewski thought it was important to try to balance both soccer and softball/baseball in regards to irrigation. In regards to the skate park most ofthe skate Regular Andover Park & Recreation Commission Meeting Minutes-June 3,2010 0 Page 3 parks seen are concrete and with the other type of material being used now they may have a summer/winter effect and they do not know how it will hold up. He hoped they could get this item moving forward for the kids. Commissioner Van Vark stated he agreed with the priorities of the Skate Park and irrigation. He thought some type of slab, preferably concrete, and the fencing should be installed as soon as possible. He thought a good sturdy fence would be a key to success. Commissioner Lindahl thought they were moving in the right direction with irrigation and needed to look at that as an ongoing effort. Chair Butler stated in looking at some of the other projects that have been on their list in the past and taken off because oflack of funding he noticed that the paving of the north parking lot at Prairie Knoll Park was taken off and he hoped that some of the funds coming from Clearwire can help deal with the improvements there. He thought that out in 2014 they might want to look at Timber Trails Park because there is a potential to put in a ball field fence, playground equipment and shelter for $80,000, if they did that and earmarked about $20,000 a year for irrigation that would still leave them at the end ofthe five year period with a balance of about $30,000, The Commission discussed some projects that were on the CIP for future years. 0 Mr. Haas thought the top priority for the irrigation from North Metro Soccer Association is Oak Bluff Park. Chair Butler thought the $20,000 would allow the Park and Recreation Commission to build up a fund and if an association comes to them requesting a field to be irrigated maybe funds could be matched with them to get it done, The Commission discussed parks that needed irrigation. Chair Butler wondered if the Commission would want to put all the money into ilTigation or do some other projects with it also. Commissioner Miskowiec asked if they had any projects on hold that would take priority, He thought the projects that have been on hold should be done first. He stated he would like to hear from the associations to find out what their priorities are for irrigation. Chair Butler stated they did get input from the associations when they put the in-igation list together and they did not get much input except from North Metro Soccer Association and they wanted to irrigate Oak Bluff Park. Chair Butler suggested setting aside $20,000 a year for irrigation and asking the associations for their input on the fields that needed to be done. 0 Chair Butler stated he had in is proposal for the money $80,000 for improvements at Timber Trails Park for the ball field and playground. Commissioner Ramnath stated he Regular Andover Park & Recreation Commission Meeting Minutes - June 3, 2010 0 Page 4 would rather see the money used for irrigation. Commissioner Lindahl agreed and stated without the irrigation up there they did not need to put more money into that park because it will be a practice facility at best. Commissioner Kowalewski thought that with lacrosse just starting out and splitting from a youth program from Blaine and Andover, he thought it was important that it is going to take time for the youth lacrosse to actually start building up to where the youth football is at after ten years as well as soccer as they do not have the resources yet. Commissioner Van Vark wanted to make sure that for the skate park if they were to get a slab laid and a fence put up for replacing existing equipment, knowing it is on its last leg, where would potential funding come from to fill the space with replacement equipment. Chair Butler thought that was a good question and a policy discussion about in terms of what ofthat is maintenance versus what of that are capital improvements, Mr. Haas stated the City Council is aware that the equipment will need to be replaced soon. He stated ifthe Park Commission wants to move forward he would suggest they put $57,000 towards the fence and concrete and if they want to look at $10,000 to $15,000 for a piece of new equipment they would need to budget around $70,000 and if the concrete is less than projected they could get another piece with the savings. They could move forward with the project in 2011. Chair Butler agreed. 0 Commissioner Van Vark suggested that a handful of new equipment should be enough because there is limited space at the site. He thought they could replace pieces in the future, He stated they have also talked about an 80xl20 park and if they built a slab large enough for other sports they could use it in the future if the skate park did not work out. The Commission thought that was a good idea. Chair Butler was supportive of putting aside $70,000 for the skate park. He also thought they should finish offthe phase II part of Hawkridge Park because that is the trail and needs approximately $24,000 which would leave them $180,000 to $200,000 for irrigation projects over the next five years. Motion by Hupp, seconded by Ramnath, to dedicate $70,000 to the skate park, $100,000 to 2013 for irrigation projects, $100,000 in 2015 for irrigation projects, $24,000 in 2011 for Hawkridge trail projects. Motion carried on a 7-ayes, O-nays, O-absent vote. DISCUSS TERRACE PARK FREE SKATING RINK Mr. Haas explained that this item is in regard to Terrace Park skating rink. Mr, Haas reviewed the information with the Commission. 0 The Commission agreed with Mr. Haas to have an informal neighborhood meeting to see ifthis rink should be eliminated or kept. Regular Andover Park & Recreation Commission Meeting Minutes - June 3, 2010 0 Page 5 REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. CHAIR'S REPORT Commissioner Kowalewski updated the Commission on Andover sports. He also congratulated the Class of2010. ADJOURNMENT Motion by Ramnath, seconded by Lindahl, to adjoum the meeting at 8:00 p.m. Motion caU'ied on a 7-ayes, O-nays, O-absent vote. Respectfully Submitted, Susan Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. C 0