HomeMy WebLinkAboutFebruary 8, 2010
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Community Center Advisory Commission Meeting Minutes
Monday, February 8, 2010
6:30 pm
Conference Room B - Andover Community Center
Call to Order - 6:42 pm
Attendance: Ted Butler, Tony Howard, Erick Sutherland, Prank Kellogg, Mike Knight, Kate
Morphew
Absent: Mike Quigley
Approval of Minutes - December 14, 2009 - approved as written
YMCA Update - Ms. LaChelle Williams stopped by briefly and introduced herself as the new
0 executive director for the Andover YMCA. Erick and LaChelle will be meeting soon to discuss
the facility partnership.
Commission Term Expiration Update -Council has approved both Ted Butler and Mike
Knights Commission status for another term. Terms will expire 12/31/11. AHYHA will be
making a decision as to who'll represent them at their upcoming annual board meeting.
Also, looking ahead, all but one commission seat will expire 12/31/11. Erick will meet with Jim
Dickinson to see what can be done about expiration term dates so they aren't all expiring at once.
Budget 2009 Wrap-Up - The commission suggested that staff begin creating a Management
Summary for 2009. This summary would review projected budget and actual year-end results-
taking out a couple of the larger numbers and indicating what events may have contributed to the
success or non-success for the year (Le. implementing concessions supervisor to full-time
status,etc.). The summary would also provide projected goals for the upcoming year. This
summary could be used to present to the city council and the public, similar to what other
businesses do for their annual reports. Mr. Butler will pull some financial data out for 2009 and
staff will provide summary info.
Other Business Items
Capital Campaign - City Hall is in the process of finalizing all campaign commitments,
payments and sending out final invoices. Staff will provide the commission with final
0 numbers as to what percentage of pledges were met.
Andover Community Center Advisory Commission Minutes
February 8, 2010
0 Page 2
Internal Program Profits - Commission is interested in learning about the net margins
of our internal programming (i.e. learn to skate program, after paying ice time,
instructors, etc. how much profit has been made). Also will look at our basketball clinics,
soccer leagues, etc. Staff will begin tracking for 2010.
Reach TV - Commission wondered if an additional TV screen could be installed at the
main lobby by the YMCA member desk. Erick will follow-up with LaChelle as well as
Reach.
Scrolling Sign - Mike Knight mentioned that the Andover City Council is looking at
purchasing a scrolling sign to post city events.
Next Meeting -The Commission agreed not to meet in March so the next scheduled meeting
will be held Monday, April 12, 2010 at 6:30 pm at the Andover YMCA Community Center,
Meeting Room B.
0 Adiournment - Meeting Adjourned at 9:00 pm
Submitted by,
Cindy Ramseier
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