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HomeMy WebLinkAboutAugust 24, 2010 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755,5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Andover Planning and Zoning Commission Meeting Agenda August 24, 2010 Andover City Hall Council Chambers 7:00 p.m. 1. Call to Order 2. Approval of Minutes - June 8, 2010 and July 13,2010 3. PUBLIC HEARING: Conditional Use Permit (10-09) to consider parking expansion for ih Day Adventist Church at 15036 Round Lake Boulevard and 3200 1520d Lane NW. 4. Other Business 0 5. Adjournment C 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US PLANNING AND ZONING COMMISSION MEETING -AUGUST 24,2010 The Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Daninger on August 24,2010,7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Chairperson Daninger, Commissioners Michael Casey, Lynae Gudmundson, Valerie Holthus, and Tim Kirchoff. Commissioners absent: Commissioners Dennis Cleveland and Devon Walton. Also present: City Planner, Courtney Bednarz Others 0 APPROVAL OF MINUTES - JUNE 8, 2010, AND JULY 13, 2010. June 8,2010 Chairperson Daninger stated that the Commission did not have a quorum present to approve the June 8, 2010 minutes. Motion by Holthus, seconded by Casey, to table approval of the June 8, 2010, minutes. Motion can-ied on a 5-ayes, O-nays, 2-absent (Cleveland, Walton) vote. July 13,2010 Motion by Kirchoff, seconded by Casey, to approve the July 13, 2010, minutes as presented. Motion carried on a 5-ayes, O-nays, 2-absent (Cleveland, Walton) vote. PUBLIC HEARING: CONDITIONAL USE PERMIT (10-09) TO CONSIDER PARKING EXPANSION FOR 7TH DAY ADVENTIST CHURCH AT 15036 ROUND LAKE BOULEVARD AND 3200 152ND LANE NW. Mr. Bednarz noted the purpose of this item is to hold a public hearing on the request of the ih Day Adventist Church to expand their parking area onto an adjacent lot to the north that was recently combined with the church property. He pointed out that City Code 12-14-6 requires the existing conditional use permit (CUP) to be amended to allow 0 the requested expansion. Regular Andover Planning and Zoning Commission Meeting Minutes - August 24, 2010 Page 2 0 Chairperson Daninger asked if the location of the new well needs to be disclosed by the church. He also asked staffto confirm that an alternate location for the trash enclosure will be determined. Mr. Bednarz stated that the church will be required to get a separate permit for the new well; the new well is not part of this CUP approval. He also confirmed that staff will work with the church on the location of the trash enclosure. Chairperson Daninger asked if there are turning lanes at this location. Mr. Bednarz replied there is not a formalized turn lane into the church. He stated that the church will be required to obtain a permit from the Anoka County Highway Department to work in the County's right-of-way and the County will have the opportunity to require any roadway improvements they feel are necessary as a part of that permit process. Commissioner Gudmundson stated that there will now be only one driveway into the property and asked ifthere is a concern Witll traffic backing up on Round Lake Boulevard. Mr. Bednarz indicated there will likely be more of an issue with traffic getting out of the 0 parking lot. He noted that from a traffic safety perspective, one access point is safer than multiple access points. Chairperson Daninger stated that an email was received today from Mary Butte, 3240 152nd Lane NW, expressing some concerns regarding the proposed parking lot expansion. He noted that staff has discussed the lighting, noise, building expansion, and traffic safety as noted in Ms. Butte's email and her email will be made part of the public record. Mr. Bednarz indicated that staff will work with the church on the lighting. He stated that the church currently meets on Saturdays and staff does not believe that noise will be a nuisance. He noted that Ms. Butte asked if the church will be required to have a police officer to direct traffic during busy times; given the free flow of traffic on Round Lake Boulevard, the County would not be in favor of that since it is not feasible to stop traffic on Round Lake Boulevard. He added that the concrete pad planned as part of the building expansion will not impact the septic system. Motion by Casey, seconded by Holthus, to open the public hearing at 7:17 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Cleveland, Walton) vote. Bruce Scharmer, 3201 152nd Lane NW, expressed concern about the church's ability to pay for this project and assumes that the church is well prepared to complete the project. He stated that since the covenants have now been removed, any future development, such 0 as a school, will impact his neighborhood and he does not want to see his property taxes raised. Regular Andover Planning and Zoning Commission Meeting Minutes - August 24, 2010 Page 3 0 Martin Pease, 3300 152nd Lane NW, stated that it is difficult to make a left hand turn on 152nd Lane and there have been numerous accidents at this location. He added the traffic has gotten worse over the years and he did not feel traffic will get any better without some type of turn lane put in there. He asked if the church intends to have the lights on in the parking lot all the time. He also asked ifthe drainage plan is sufficient so that ponding does not become an issue. Chairperson Daninger stated that ponding concerns are very common and noted that whatever happens on a particular property caunot impact a neighboring property or the lal<e. He added that it will also be important to mal<e sure the lighting does not impact the surrounding area. He stated that the County is responsible for reviewing the traffic from a safety perspective and staff will work closely with the County on this. He pointed out that the resolution requires the church to obtain the necessary permit from the County Highway Department before work commences. Mr. Pease stated that he was not too impressed with the traffic control put in by the County two years ago and hoped that the County will look at it and make sure this will be safe. He indicated that right now, residents on the east side of the street have to come up and make a V-turn at the corner in front ofthe auxiliary buildings. He noted that the church parking lot is 200 feet south of where they are turning for 152nd Lane, which is a 0 very short distance. Jay Johnson, general contractor for the church, stated that the church intends to have the lights on only when there is an event, so there will be minimal lighting. He advised that the County has received a copy of the plans and once the plans are finalized, they will apply for a permit. He stated that the County has indicated it is pleased that the church will now have only one access point and the County was satisfied that there are no turn lanes. He explained that the church is trying to save a twenty inch oak tree and that is the reason for placing the trash enclosure in the southeast corner of the property. He stated that he anticipates the project will take approximately 60 days to complete and they hope to complete work by December 1 st. Chairperson Daninger noted that staff will work with the church to find a better location for the trash enclosure. Motion by Kirchoff, seconded by Casey, to close the public hearing at 7:35 p.m. Motion carried on a 5-ayes, a-nays, 2-absent (Cleveland, Walton) vote. Commissioner Gudmundson stated she was in favor of moving the dumpster to a more suitable location. She indicated that aesthetically, the project will be a big improvement. She asked if the City can ask the County to address all traffic and safety concerns raised. 0 ~ Regular Andover Planning and Zoning Commission Meeting Minutes -August 24,2010 Page 4 0 Chairperson Daninger noted that the resolution requires that the church obtain the necessary permit from the Anoka County Highway Department to complete this project and that will result in the County addressing any traffic concerns. Mr. Bednarz stated that the County will look at the access points and the level of traffic in and out ofthe church and make a detennination on what improvements are necessary. Motion by Kirchoff, seconded by Casey, to recommend to the City Council approval of Resolution No. _ approving the conditional use permit request for parking expansion for ih Day Adventist Church located at 15036 Round Lake Boulevard and 3200 15211d Lane NW. Motion carried on a 5-ayes, O-nays, 2-absent (Cleveland, Walton) vote. Mr. Bednarz stated that this item would be before the Council at the September 7, 2010 City Council meeting. OTHER BUSINESS. Mr. Bednarz updated the Planning Commission on related items. 0 ADJOURNMENT. Motion by Casey, seconded by Holthus, to adjourn the meeting at 7:41 p.m. Motion carried on a 5-ayes, O-nays, 2-absent (Cleveland, Walton) vote. Respectfully Submitted, Barbara Hughes, Recording Secretary TimeSaver Off Site Secretarial, Inc. 0 --~