HomeMy WebLinkAboutCC - December 21, 2010
0 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US
Regular City Council Meeting - Tuesday, December 21,2010
Call to Order-7:00 p.m.
Pledge of Allegiance
Recognize Exiting County Officials
Resident Forum
Agenda Approval
1. Approval of Minutes (11/30/10 Workshop, 11/30/10 Closed, 12/7/10 Regular)
Consent Items
2. Approve Payment of Claims - Finance
3. AcceptFeasibility Reports/Order Public Hearings/1l-2a, 11-2b, 11-2c & 11-2d/2011 Street Reconstruction
- Engineering
4. Order Plans & Specs/II-14/Tower #IIPainting & Rehabilitation (Supplemental) - Engineering
5. Approve Final Plat/Andover Station North 4th Addition - Planning
6. Approve 20 II Animal Control Contract - Administration
0 7. Approve 20 II Massage Therapy Licenses - Administration
8. Approve Application for Exempt Permit/ Anoka Area Chamber of Commerce - Administration
9. Approve 20 II Commercial Kennel License - Administration
10. Approve 20 II Server/Storage Infrastructure Upgrade - Administration
II. Approve HV AC Preventative Maintenance Contract/Corval Group - Administration
12. Approve Donation for 2011 Senior Class All Night Party - Administration
13. Adopt 2011 Fee Ordinance - Administration
14. Adopt Resolution/City of Andover 20 II Budget & Certify 20 II Property Tax Levy - Administration
15. Adopt 20 II Debt Service Levy Changes - Administration
16. Approve Cost-of-Living Adjustment - Administration
17. Approve 20 II Liquor License - Administration
Discussion Items
18. Anoka County Sheriff s Department Monthly Report - Sheriff
19. Public HearinglVacation of Easements/13809, 138 I I and13829 Jay St NW - Planning
20. Public Hearing/IIIicit Discharge Detection & Enforcement Ordinance/I 0-1 - Engineering
21. Public Hearing/Amend City Code Title & Chapter 4 - Engineering
22. Discuss Potential 20 II CDBG Applications - Planning
23. Consider changes to City Code 12-3-5 to increase allowable land coverage for commercial and
industrial buildings - Planning
24. Approve Equipment/08-8/Sunshine Park Skateboard Facility - Engineering
25. Discuss Outstanding Athletic Funding Projects/09-16 & 10-21 - Engineering
StaffItems
Q 26. Schedule Additonal City Commission Interview Date - Adminsitration
27. Administrator's Report - Administration
Mayor/Council Input
Adjournment
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1685 CROSSTOWN BOULEVARD N.W, , ANDOVER, MINNESOTA 55304 , (763) 755-5100
FAX (763) 755-8923 0 WWW.CI.ANDOVER.MN.US
REGULAR ANDOVER CITY COUNCIL MEETING - DECEMBER 21, 2010
MINUTES
The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor
Mike Gamache, December 21, 2010, 7:00 p.m., at the Andover City Hall, 1685 Crosstown
Boulevard NW, Andover, Minnesota.
Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight and Julie Trude
Councilmember absent: None
Also present: Director of Public Works/City Engineer, Dave Berkowitz
City Administrator, Jim Dickinson
City Planner, Courtney Bednarz
City Attorney, Scott Baumgartner
Others
0 PLEDGE OF ALLEGIANCE
RECOGNIZE RETIRING COUNTY OFFICIALS
Mayor Gamache recognized outgoing County Officials, Sheriff Bruce Andersohn and County
Commissioner Dick Lang.
Mr. Dickinson noted Commissioner Lang was instrumental in getting the stoplight at Andover
Boulevard and Hanson Boulevard.
Commissioner Lang thanked Andover for recognizing him. He remembered some of the things
that occurred in Andover while he was a Commissioner.
Sheriff Andersohn thanked the Mayor, City Staff and Andover for the time he spent serving in
Andover. He stated it was an honor to be elected and serve the citizens of the County.
Councilmember Trude thanked both men for their service and all they have done for Andover.
Mayor Gamache noted Senator-Elect Michelle Benson was in the audience.
RESIDENT FORUM
0 No one wished to address the Council.
I!
Q Regular Andover City Council Meeting
Minutes - December 21, 2010
Page 2
AGENDA APPROVAL
Councilmember Bukkila requested Item 16 be moved down to discussion under Item 25.
Councilmember Trude stated she would like to discuss Item 24 and 25 together.
Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended above. Motion
carried unanimously.
APPROVAL OF MINUTES
November 30,2010, Workshop Meeting: Correct as presented.
There were no changes.
Motion by Jacobson, Seconded by Bukkila, to approve the minutes as indicated above. Motion
carried unanimously.
0 November 30,2010, Closed Meeting: Conect as presented.
There were no changes.
Motion by Knight, Seconded by Trude, to approve the minutes as indicated above. Motion
carried unanimously.
December 7, 2010, Regular Meeting: Correct as amended.
Councilmember Jacobson stated on page nine, line one, after the word "area" insert the word
"that" and on line two, delete the numerical "4"- and make the line all part ofline one.
Motion by Jacobson, Seconded by Buld<:ila, to approve the minutes as indicated above. Motion
calTied unanimously.
CONSENT ITEMS
Item 2 Approval of Claims
Item 3 Accept Feasibility Reports/Order Public Hearings/1l-2a, ll-2b, ll-2c & 11-
2d/20 11 Street Reconstruction (See Resolution R1 03-1 0)
Item 4 Order Plans & Specs/1l-l4/Tower #lIPainting & Rehabilitation (See Resolution
0 R109-l0)
Item 5 Approve Final Plat/Andover Station NOlih 4th Addition (See Resolution R104-
10)
Item 6 Approve 2011 Animal Control Contract
Item 7 Approve 2011 Massage Therapy Licenses
0 Regular Andover City Council Meeting
Minutes - December 21,2010
Page 3
Item 8 Approve Application for Exempt Pennit/ Anoka Area Chamber of Commerce
Item 9 Approve 2011 Commercial Kennel License
Item 10 Approve 2011 Server/Storage Infrastructure Upgrade
Item 11 Approve HV AC Preventative Maintenance Contract/Corval Group
Item 12 Approve Donation for 2011 Senior Class All Night Patiy
Item 13 Adopt 2011 Fee Ordinance (See Ordinance 400)
Item 14 Adopt Resolution/City of Andover 2011 Budget & Certify 2011 Propeliy Tax
Levy (See Resolution Rl 00-1 0)
Item 15 Adopt 2011 Debt Service Levy Changes (See Resolution Rl 05-1 0)
Item 17 Approve 2011 Liquor License
Motion by Trude, Seconded by Bukkila, approval of the Consent Agenda as read. Motion
carried unanimously.
ANOKA COUNTY SHERIFF'S DEPARTMENT MONTHLY REPORT
Captain Tom Wells from the Anoka County Sheriffs Department updated the Council on the
0 November monthly report.
Captain Wells noted drivers should slow down with the inclement weather and to remember not
to park on City sh'eets during the winter. Councilmember Trude wondered with the holidays if
residents should call the Sheriff s Department if they are having guests to aleli them of parking
on the street. Captain Wells stated that would be a good idea and special anangements can be
made, but if it starts snowing the streets need to be cleared for the plows.
Councilmember Jacobson stated he was looking at the DWI references and time and he thought
they were getting more drinking and driving violations on Tuesdays and Wednesday which is
different than normal. Captain Wells stated in November the Wednesday before Thanksgiving
was very popular for drinking and they also had a task force out that night so the numbers were
up.
PUBLIC HEARING/VACATION OF EASEMENTS/13908, 13811 AND 13829 JAY STREET
NW
Mr. Bednarz stated this item is intended to remove existing drainage, utility and access
easements from the subject properties that are no longer necessary due to the proposed land sale
and expansion of Dynamic Sealing Technologies, Inc.
Mr. Bednarz reviewed the information with the Council. I
0 Motion by Knight, Seconded by Jacobson, to open the public hearing. Motion catTied
unanimously.
;
0 Regular Andover City Council Meeting
Minutes -,December 21, 2010
Page 4
No one wished to addl'ess the Council.
Motion by Knight, Seconded by Bukkila, to close the public hearing. Motion calTied
unanimously.
Motion by Jacobson, Seconded by Knight, to approve the proposed vacation of easements with
the following change: Addition ofItem 4, "Whereas that the propeliy is actually sold". Motion
carried unanimously. (See Resolution R107-l0)
PUBLIC HEARlNG/ILLICIT DISCHARGE DETECTION & ENFORCEMENT
ORDINANCE/I0-l
Mr. Dave Berkowitz stated under the requirements of the National Pollutant Discharge
Elimination System (NPDES) program set fOlih by the Minnesota Pollution Control Agency
(MPCA), the City is required to have an ordinance in place that prohibits non-storm water
discharges and to implement a program for detection and enforcement of illicit discharges.
Motion by Knight, Seconded by Trude, to open the public hearing. Motion carried unanimously.
0 No one wished to address the Council.
Councilmember Trude stated she would like to change some verbiage on page 2, section 6, 6.2,
exemptions number A, any water source not containing pollutants. Then deletion of the rest of
the line (then back to the definitions for everything).
Motion by Bulddla, Seconded by Jacobson, to close the public hearing. Motion carried
unanimously.
Motion by Jacobson, Seconded by Knight, to approve the Illicit Discharge Detection and
Enforcement Ordinance as amended. Motion carried unanimously. (See Ordinance 401)
Councilmember Trude wanted to thank Councilmember Jacobson for helping with the editing of
the Ordinance.
Motion by Knight, Seconded by Bulddla, to approve the slunmary ordinance. Motion carried
unanimously.
PUBLIC HEARING/AMEND CITY CODE TITLE 8 CHAPTER 4
0 Mr. Berkowitz stated the City Council is requested to hold a public hearing in regard to
amending City Code Title 8 Chapter 4 (Park and Recreation Areas Regulations, Violations and
Penalties) and consider approving the amendments to the Code.
Mr. Berkowitz reviewed the information with the Council.
-------- -- -------- ------------ ---
0 Regular Andover City Council Meeting
Minutes - December 21, 2010
Page 5
Councilmember Trude stated the section on play areas sounds fUilllY. She wondered if the
wording should change to "No persons shall engage in activities that interfere with the general
use. She thought the sentence read poorly but she had a problem with it being too broad already.
Mr. Berkowitz thought the sentence could read "No person shall engage in activities of any kind
that interfere with the general use of designated play areas". He wondered ifthat met the intent.
Councilmember Jacobson stated it met the intent to take out the words "of any games..." just as
well without adding any words. Councilmember Trude thought this was so broad that she
worried about it.
Mr. Berkowitz continued to review the proposed changes to the ordinance.
Councilmember Bukkila stated on Section K, number 5, there was an original request in regard
to removal or possession of young or eggs and she wondered if they could bring that back for
discussion. She stated she would be willing to bring back the Park Commission's suggested
ordinance but amend, referencing intent was for the preservation of native wildlife species.
0 Mayor Gamache thought there was something in the ordinance already regarding this.
Mr. Berkowitz stated under K, Item 5, Removal or Possession of Young or Eggs is the title.
Originally stated "No person shall remove or have in possession the young of any wild animal or
have the eggs or nest of young of any reptile...", the change would state "No person unless
written notification and approval has been received by the City, shall remove or have in
possession the young of any wild animaL" The recommendation was to add that sentence in,
providing an allowance as long as there was written approval.
Councilmember Bukkila stated she would like to add an explanation regarding the purpose of
maintaining native wildlife, and habitats. Councilmember Jacobson asked if they could include
the following sentence "No person, without City permission, shall remove..." Councilmember
Buld<ila stated she would like the following added at the end of the paragraph "...for the purpose
of maintaining native wildlife, habitat and populations".
Councilmember Trude stated she still had a problem with prohibiting activities in parks that
interfere with the general use of designated play areas because what is the ultimate use of a play
area. She thought the parks should be used for whatever activity can be thought up by the kids as
long as it does not interfere with a structured type of game.
Councilmember Bukkila thought they needed to try to understand the intent of what it is trying to
do. It gives law enforcement a reason to have the conversation with them, mal<e the contact and
0 ask the offenders to stop or leave.
Councilmember Trude wondered if better words could be used. She thought this was more of a
loitering ordinance and most ofthose have been thrown out. Mayor Gamache indicated this has
been in their ordinance for many years and they have never had an issue with it, all it does is
0 Regular Andover City Council Meeting
Minutes - December 21, 2010
Page 6
allow the police to tal<e action. Councilmember Trude stated what is being proposed is new.
Motion by Knight, Seconded by Jacobson, to open the public hearing. Motion carried
unanimously.
Park Chairman Ted Butler, 13861 Silverod Court NW, stated the updates that have been
discussed so far in terms ofthe code he agrees with, he also agreed with the cleanup of the
wording "of any games" in it. He thought that was unintentionally left in when the Park
Commission made its recommendation. He stated the intent is to say "No person shall engage in
activities that interfere with the general use of designated play areas." As far as the concern with
the activities being too broad, he was interpreting the original ordinance as no person could
engage in racing or playing of any games that interfere with the general use of designated play
areas. He thought it could be interpreted as actually making it illegal to race in the park. As they
were looking at cleaning up wording in various sections ofthe ordinance he thought it more
appropriate to say "activities that interfere with the general use of designated play areas." He
stated that was the intent.
Councilmember Trude wondered what kind of activities Mr. Butler was thinking about. Park
Chairman Butler explained some activities to the Council. He stated when he thought about
0 interfering with the general use, he assumed the park as being used at that time. Councilmember
Trude wondered ifthey should word it as "interfere with an activity already in progress"
otherwise skateboarding could be prohibited from every place.
Chairinan Butler stated their intent was just to clean up the wording in the ordinance and was not
to add to the ordinance that was already there.
Councilmember Trude stated she was trying to protect the children that are going to use a park in
a way they have not yet thought of but could be recreation.
Councilmember Jacobson thought it was clear to him and they were reading too much into the
wording. He stated once they get too specific, they will leave something out.
Chailman Butler suggested the wording be changed to "Active general use of the designated
area".
Councilmember Jacobson suggested making the following changes: Item H - keep language as
presented, K-l - keep language as presented, K-5 - change "no person without City permission
shall remove..." and under Item L "no person shall engage in any activities that interfere with the
active general use of designated play areas".
City Attorney Baumgartner suggested "no person shall engage in activities that interfere with
0 another park user's active use ofthe designated play area". The Council concuned.
Chairman Butler supported Councilmember Bulddla's reintroduction of the exception of prior
authorization by the City for qualified people to handle bird eggs.
0 Regular Andover City Council Meeting
Minutes - December 21,2010
Page 7
Park Commissioner Tony Kowalewski, 2215 141st Lane NW, thanked the Council for the
changes. He reviewed the reason why he wanted to include the section regarding wildlife and
removing eggs from nests.
Motion by Jacobson, Seconded by Knight, to close the public hearing. Motion calTied
unanimously.
Motion by Jacobson, Seconded by Bukkila, to approve the amendments to City Code Title 8
Chapter 4 (Park and Recreation Areas Regulations, Violations and Penalties) as amended per
Council discussion and concun-ed. Motion carried unanimously. (See Ordinance 402)
Motion by Jacobson, Seconded by Knight, to approve the Summary Ordinance. Motion carried
unanimously.
DISCUSS POTENTIAL 2011 CDBG APPLICATIONS
Mr. Bednarz stated at the last meeting the Council expressed interest in application for water
C connection assistance funding to connect the 53 units associated with the recent water main
construction project along 138th Avenue and Xavis Street NW.
Mr. Bednarz reviewed the updated information with the Council.
Councilmember Jacobson stated there are 36 units that qualify right now but he wondered ifthey
should use that nurnber with people moving in and out ofthe units because it may change. He
wondered if they should leave the number blank and just state that people who meet the criteria
would qualify. Mr. Bednarz stated the 36 includes those that would qualify through the income
survey and those units that were empty. He stated things can change and they could leave the
number at 53 units but he knew there were some that would not qualify.
Councilmember Trude wondered on the units if they were talking about some of the multi-family
housing units that have 4-6 tenants in them with only one water connection to the building,
would there be confusion with communicating with the County. Mr. Bednarz did not think there
would be a problem.
Mr. Dickinson reviewed how the City would look at the units and how they would connect to
water.
Motion by Trude, Seconded by Knight, to approve the resolution authorizing a CDBG
application for the 2011 funding cycle. Motion calTied unanimously. (See Resolution R108-10)
0
0 Regular Andover City Council Meeting
Minutes - December 21, 2010
Page 8
CONSIDER CHANGES TO CITY CODE 12-3-5 TO INCREASE ALLOWABLE LAND
COVERAGE FOR COMMERCIAL AND INDUSTRIAL BUILDINGS.
Mr. Bednarz stated the concept plan submitted by Dynamic Sealing Technologies proposes to
cover 34% of the lot with buildings through the second phase as well as 34% of the entire
property at buildout. The City Code currently limits building coverage to 30% in all of the
commercial and industrial districts. This item is intended to review building coverage limits in
the commercial and industrial zoning districts.
Mr. Bednarz reviewed the staff report with the Council.
Mayor Gamache thought this made sense compared to the sUlTounding communities.
Councilmember Jacobson stated he is concerned about neighborhood business currently at thirty
percent and proposed going to forty percent. He suggested under the changes they include "up to
forty percent" and then in another line "as long as the plat meets other applicable ordinance
requirements". Mayor Gamache thought all ofthat would still be covered because they still have
to meet all the ordinance regulations. Mr. Bednarz stated that is correct but would not want to
0 include "plat" because sometimes an application does not involve a plat.
Councilmember Knight thought they needed to tie something to the parking. He thought they
would want to mal<e sure there are enough parking spots for all the employees so that might be a
caveat to this. Mr. Bednarz stated the City has parking regulations already based on the site.
The Council discussed with staffthe proposed ordinance changes.
Councilmember Trude suggested they leave the neighborhood business pad ofthe ordinance
alone at 30 percent. Mr. Dickinson thought that may limit what businesses come into Andover
compared to neighboring cities. He noted many small businesses look toward the future and the
ability to expand onsite rather than moving when they outgrow a space.
The Council and staff continued discussing the changes.
Motion by Jacobson, Seconded by Bukkila, to approve the amendment to City Code Title 12 as
presented by staff with the following caveats that under the 40/50 percent increase the words "up
to" are inselted and change the following line to read "as long as plan meets other applicable
ordinance requirements". Motion carried unanimously. (See Ordinance 403)
APPROVE EQUIPMENT/08-8/SUNSHINE PARI( SKATEBOARD FACILITY
0 Mr. Berkowitz explained the City Council is requested to approve equipment purchases for the
Sunshine Park Skateboard Facility, Project 08-8.
Mr. Berkowitz reviewed the staff report with the Council.
-- --------
0 Regular Andover City Council Meeting
Minutes - December 21,2010
Page 9
Councilmember Trude stated when they had their joint meeting with the Park Commission they
were looking for some savings to get the hockey rink done next door and that is where the budget
on the skate park was looked at carefully. She stated they expected $42,000 for the skateboard
park concrete and it came in at $18,000 so as a Councilmember she asked that the CIP reflect
accmately the discussion they had. She stated they did not want someone to spend money they
did not have because that savings was going to go to finish the ice rinks. She stated there is now
a cost savings on the original concrete budget.
Councilmember Trude reviewed the October minutes regarding this item. She did not see how
the budget goes up now and she thought it was clear that whatever was saved on the concrete
gave the money to get the rinks done.
Councilmember Jacobson stated the added equipment the Park Commission wants is roughly
$4,000 and he did not think they should be spending the money on that piece of equipment
because the hockey association was promised that savings to finish the rink. He thought they
owed it to the hockey association to maintain their word of giving them the cost savings and not
allow the Park Commission to purchase the equipment.
0 Mr. Dickinson stated based on the piece of equipment they are looking to add, the Council could
allow them the flexibility if there were something else that they could swap out that would be a
more favorable option than something that is currently in the plan they would have the
opportunity to do so. CounciImember Jacobson thought as long as they had approximately
$12,000 for the hockey association he did not have a problem Witll purchasing the additional
piece of equipment but he did not want them to give the hockey association less.
Councilmember Buld<ila thought the skate park was turning out to be a contentious project. She
stated they needed to look at what was practical and a good start for a project. She thought that
they had some good equipment that the kids can use in the park and felt over time they can work
on adding additional equipment. She stated the agreement for this project was $70,000 and how
the savings came about does not matter. The original intent, of savings occurred $12,000 was to
go to the hockey rinks.
Mr. Dickinson stated to stick with the original intent from the discussion in October they were
looking at reducing the budget for the skate park to $58,000.
Councilmember Buld<ila stated she would like to see the original skate park plans to be met with
the $58,000 budget that garbage cans and trails not be omitted or exchanged for additional pieces
of equipment. Mayor Gamache thought this would have to be done.
The Council discussed with staff the skate park budget and what the Council expected.
0 Park Chairman, Ted Butler stated there was some misunderstanding about what was discussed in
regard to the donation. The Park Commission was under the understanding that they had a
$70,000 budget, $12,000 which was a donation that may be received through the concrete work
and in the end that did not materialize and he thought they confirmed that the budget was
0 Regular Andover City Council Meeting
Minutes - December 21,2010
Page 10
$70,000 at the joint meeting. When the donation went away, his understanding that what was
pledged to the hockey rinks on campus was a contribution of$23,000 to $35,000 depending on
the actual donation amount. Ifthe Council wants to reduce the budget for the skate park and
reallocate the funds, he thought that was in the Council's discretion but he thought that was going
to be the concem that some Park Commissioners may have. He stated they looked at the budget
after finding out the donation was not coming in and the bid was low on the concrete work and
they looked at the $70,000 budget and that the donation was a non-issue and had a robust
discussion about it. They reached a compromise recommendation to recommend reallocating
$4,000 of the $12,000 savings back to the skate park equipment.
Councilmember Jacobson stated the original idea was that the savings for the concrete work was
the donation and seeing that the person who brought the savings idea to the Council did not get
the bid, the donation was changed to a cost savings which was to go to the hockey rinks, roughly
$12,000. Councilmember Trude indicated that was how she understood this.
Park Chairman Butler appreciated the predicament because the hockey association is expecting
the City to cover the $12,000 and the Park Commission would like to see additional equipment.
He asked the Council in the future to allow the Park Commission some discretion moving
0 forward in looking at their miscellaneous project funds down the line and allocate some of it to
adding additional equipment to the skate park. He stated they also discussed having the kids
help with fund raising for equipment.
Mayor Gamache stated it was confusing discussion they had at the joint meeting. He reviewed
what staff and the Council interpreted from the meeting.
Motion by Trude, Seconded by Bukkila, to approve the CIP for the skate park for 2011 for
$58,000 and $12,000 ofproject savings of the original project as estimated costs to be allocated
towards the Public Works Campus warming house and rink improvement project.
Park Commissioner, Shaun Van Vark, 15408 Linnet Street, stated he did not want to make this
into a hockey versus skate board park issue. He stated the issue of that money being allocated to
the finishing of the warming house did not come up until the 12th hour of that joint meeting. He
stated the funds are being allocated to a project that was basically not given approval to start in
the first place. He thought a fault ofthe Park Commission and his is paring that budget down a
little too much. He stated the equipment that is being proposed to be purchased is being
purchased at a twenty-five percent discount because precast equipment is being utilized. He
stated the Park Commission is refurbishing some used equipment along with reusing equipment
they already had. He stated a lot of thought and financial prudency went into the bottom line.
He felt that the trails being added are needed but are benefiting the entire park system and
mal(ing additional trails for joggers, walkers and others.
0 Park Commissioner Van Vark reviewed other cities skate parks and the costs they put into them
along with savings the City could incur if purchased before 2011.
Motion carried unanimously.
0 Regular Andover City Council Meeting
Minutes - December 21, 2010
Page 11
DISCUSS OUTSTANDING ATHLETIC FUNDING PROJECTS/09-16 & 10-21
Mr. Dickinson noted the City Council is requested to discuss outstanding athletic funding
requests.
Mr. Dickinson discussed the information with Council.
Part of this item was discussed with Item 24.
The Council discussed the scoreboards and the request from the Andover High School Activities
Director.
Councilmember Jacobson asked if they did not get the $3,500 will the High School not allow the
City to use them. Mr. Berkowitz stated the City Council did not approve matching funding for
the score boards and the boards are already installed. The City does maintain and use the fields
in the summer.
Mr. Dickinson reviewed the correspondence to the High School Activities Director from the City
0 regarding the score board.
Councilmember Bulddla thought they should postpone the decision until the end of the of the
2011 park season for the Park Commission to evaluate it and see ifthere are any funds available
to donate. Councilmember Trude thought it would be a good idea to wait.
Park Chairman Butler stated the Park Commission did recommend this a couple years ago and
ended up at a point where they did not have any money in the park improvement funds so the
City Council decided not to proceed with the contribution to the score boards. After discussion
at the most recent Park Commission meetings the Commission still felt this was a worthwhile
cause and thought the School District misunderstood what had taken place earlier but out of a
goodwill gesture the Park Commission decided to go ahead with the donation for the
scoreboards. The original arrangement was that the school would pay $4,000, Andover would
pay $3,500 and Andover Athletic Association would contribute $500.00. He did Imow that the
school ended up paying for the entire cost. He stated ifthe Council wanted to send this back for
further discussion at the Park Commission he would be open to that.
Motion by Jacobson, Seconded by Knight, to send back to the Park Commission the issue of the
scoreboard donation at Eveland Field and have them come back to the Council with a
recommendation. Motion canied unanimously.
0
"
0 Regular Andover City Council Meeting
Minutes ~ December 21, 2010
Page 12
APPROVE COST-OF-LIVING ADJUSTMENT
Mr. Dickinson stated the City typically approves cost-of-living adjustments for employees at the
last regular Council meeting of the calendar year for the following year. These adjustments
would take place effective January 1,2011.
Mr. Dickinson reviewed the information with the Council.
Councilmember Buldcila stated some of the information that she received through City staff she
felt people would be interested in are, they have 52 full time employees, three part time and were
on mandatory furlough for nine months and have not had the effect of cost of living increases in
two years so going forward in trying to make that decision for 2011 has been complex and the
major thing she started paying attention to was the health care benefits and at first blush there
was an eight percent increase and where that is at relative to the market is probably low and what
kind of impact that had on the employees and based on information from Mr. Dickinson the cost
impact for single coverage was a zero increase for a single member coverage. For family
coverage it had an annual overall increase of $250 to the employee and what was not addressed
was what was the overall cost impact to the City for these benefits. Mr. Dickinson stated City
0 wide they were looking at a little over $32,000.
Councilmember Buldcila stated because of so much going on, not just in Andover, in the County,
in the State and at a National level, things are really up in the air and they do not know what
could happen and they do not know what decisions are going to be made in the next six months
that they are going to have to adjust to. She stated it is worrisome that they would consider a one
percent increase without knowing the answers to some ofthose variables. She stmied to look at
some ofthe actual employees positions and salaries mld over several conversations with Mr.
Dickinson, originally it was said that employees are on a comparable scale externally within the
market. Mr. Dickinson noted they were generally within 5% of comparable metro cities.
Councilmember Buldcila stated she would like to do more for the employees because they have
done an amazing job but it is becoming the new standm'd to provide COLA and she wondered
what reality is. If their positions are being paid appropriately, she thought they are already there
with their burden ofthe $32,000 extra in the health care benefits. For them to pay another
$33,000 for a one percent increase, she thought it was too soon. She wanted to be certain they
have the money before giving it to the employees. She stated they would like to get their fund
balance up to a forty percent status and right now they are at a 37.4% and if they do not approve
the COLA, it would bring them to 37.75% and they would be that much closer. She stated this is
a lot of information and does not see an overwhelming position to say one percent is necessary
right now, She thought they would be in a much better position in June to evaluate it and see
how things come out with the legislature.
0 Councilmember Bukkila stated if they need to look at individual employees and ifthey are not
classed appropriately and paid to market they should be adjusted but to wmTant a COLA for
everyone does not seem to be appropriate.
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0 Regular Andover City Council Meeting
Minutes - December 21, 2010
Page 13
Councilmember Jacobson assumed the cost comparison data is based on salaries in 2010 and he
believed that Mr. Dickinson looked at what other cities are doing for their employees. Mr.
Dickinson stated he has and for comparable cities it ranked from zero to roughly 3%. They did
an analysis of cities of like size and averaging all the percentages, it comes out to be .87%.
Mayor Gamache stated within the past couple years they had a pay freeze, have laid people off,
imposed a furlough and they have a staffthat works very hard and it seems to be a great time for
a small increase to their salaries and he would support it because he felt it was needed.
Councilmember Trude stated she supported the one percent COLA. She stated when she looked
at the top level employees and the data they have received they have people below the standard
range and she did not want to lose people who work hard because they do not give them an
increase in pay. She stated she does not know any other comparable city that runs with fifty
people so efficiently and she felt that the one percent is a small amount and she would support
the increase.
.
Councilmember Knight stated they decided on this with a zero gross levy increase and the city is
running very lean and the people are doing their job well. He indicated he would suppOli this
0 also.
Motion by Jacobson, Seconded by Trude, to adopt the resolution approving a one (1.0) percent
wage adjustment effective January 1,2011, for all City employees.
Councilmember Buldcila stated Councilmember Trude indicated some employees were paid out
of market comparable, that would call for a market adjustment to those positions but would not
justify an across the board COLA for the entire staff. There are several positions where it says
salary position max in Andover and the average range max, there is one position that appears to
be $5,000 a year more than the average. She stated they could look to see which ones needed the
market adjust and adjustment them accordingly.
Mr. Dickinson stated some ofthe employees have steps available so they can move up but other
positions are at their max or there is not a good comparable, so they use the closest comparable
to it. He thought they had a good pay scale in alignment with other cities.
Councilmember Bukkila stated in reference to the two year pay freeze, other than the overall
picture and the retirement benefits, not being able to catch up to those but even after two years of
pay freezes, if those salaries are still comparable, it would not warrant a cost ofliving increase.
She understooa that they have become accustomed to getting annual increases and COLA has
become a big part oftheir lives, she would love to be more than generous but they have not been
able to take that position for some time and make those adjustments so she was going vote
0 against this.
Councilmember Trude stated she thought the one percent increase was more a symbol of merit
and not because costs have gone up.
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0 Regular Andover City Council Meeting
Minutes - December 21, 2010
Page 14
Motion carried 4 ayes, 1 nay (Bukkila). (See Resolution RI 06-1 0)
SCHEDULE ADDITIONAL CITY COMMISSION INTERVIEW DATE
The City Council currently has Thursday, January 13,2011 at 6:00 p.m. scheduled as a date to
interview commission applicants. There are now 18 applicants interested in the City
Commissions. It is requested to schedule an additional City Commission Interview Date.
Council consensus was to schedule an additional City Commission Interview Date for January
19,2011 at 6:00 p.m.
ADMINISTRATOR REPORT
Mr. Dickinson and Mr. Berkowitz updated the Council on the administration and city department
activities, meeting reminders, CIP Projects and development activity.
0 MAYOR/COUNCIL INPUT
(City Minute Secretary) - Councilmember Jacobson thanked the recording secretary for her work
taking the City minutes over the last eight years and thought she did a really good job.
(Champlin Promotional Videos) - Councilmember Jacobson stated if staff could go to the
Champlin website, it has some promotional videos that are very interesting and could be very
applicable to the City of Andover. He thought they were very good at promoting the City.
(Merry Christmas Wish) - Councilmember Jacobson wished everyone a Meny Christmas.
(Bow Hunting) - Councilmember Jacobson stated he received a phone call from someone in the
northern part of the City complaining of a lot deer up there and wondered if they allowed bow
hunting up there and he indicated they do allow bow hunting in the northern part of the City.
(High School Activity) - Councilmember Buldcila stated she took part in an activity at the high
school. They put on a program to crown Mr. Andover High School. She stated it was a good
time with a lot of humor and the kids put on a good show.
(Additional Exiting Officials) - Mayor Gamache stated they recognized two exiting County
Officials earlier in the meeting but he also wanted to recognize Commissioner Berg and Anoka
0 County Attorney Bob Johnson who are both retiring. He stated they have done a great job and
we will miss their leadership.
(Public Works StafJ) - Mayor Gamache wanted to thank all the public works staff for all the
work they have done this season with the snow removal.
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0 Regular Andover City Council Meeting
Minutes - December 21, 2010
Page 15
(Sheriff Department Cuts in Surrounding Cities) - Mayor Gamache stated Ham Lake has
discussed cutting their budget with the Sheriff's Department and he had some concerns and
wondered how that may affect Andover because Ham Lalce is a bordering City. He stated he
would hate to see this affect Andover residents adversely. Mr. Dickinson stated he was also
concerned and has offered some comments in the past about that happening. He stated Oak
Grove is also considering cutting their service and he did not want Andover paying for service to
Ham Lake or Oak Grove. He stated he will continue to voice his concerns and monitor this.
Motion by Bulckila, Seconded by Trude, to adjourn. Motion carried unanimously. The meeting
adjourned at 9:52 p.m.
Respectfully submitted,
Susan Osbeck, Recording Secretary
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0 Regular Andover City Council Meeting
Minutes - December 21, 2010
Page 16
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - DECEMBER 21, 2010
TABLE OF CONTENTS
PLEDGE OF ALLEGIANCE......................................................................................................... 1
RECOGNIZE EXISTING COUNTY OFFICIALS........................................................................ 1
RESIDENT FORUM ...................................................................................................................... 1
AGENDA APPROV AL..................................................................................................................2
APPROVAL OF MINUTES...........................................................................................................2
CONSENT ITEMS .........................................................................................................................2
Approval of Claims .................... ........ ...... ................ ........ ........................................................... 2
Accept Feasibility RepOlis/Order Public Hearings/11-2a, ll-2b, ll-2c & 1 1-2d/20l 1 Street
Reconstruction (See Resolution R103-l0) ........................................................................... 2
Order Plans & Specs/11-l4/Tower #l/Painting & Rehabilitation (See Resolution RI09-l0)... 2
Approve Final Plat/Andover Station North 4th Addition (See Resolution RI04-l0) ................ 2
Approve 2011 Animal Control Contract..................................................................................... 2
Approve 2011 Massage Therapy Licenses ................................................................................. 2
Approve Application for Exempt Pelmit/Anoka Area Chamber of Commerce......................... 3
0 Approve 2011 Commercial Kennel License............................................................................... 3
Approve 2011 Server/Storage Infrastructure Upgrade ............................................................... 3
Approve HV AC Preventative Maintenance Contract/Corval Group.......................................... 3
Approve Donation for 2011 Senior Class All Night Party......................................................... 3
Adopt 2011 Fee Ordinance (See Ordinance 400) ....................................................................... 3
Adopt Resolution/City of Andover 2011 Budget & Certify 2011 Propeliy Tax Levy (See
Resoltion Rl 00-1 0) .............................................................................................................. 3
Adopt 2011 Debt Service Levy Changes (See Resolution R105-1O)......................................... 3
Approve 2011 Liquor License .................................................................................................... 3
ANOKA COUNTY SHERIFF'S DEPARTMENT MONTHLY REPORT................................... 3
PUBLIC HEARINGN ACATION OF EASEMENTS/13908, 13811 AND 13829 JAY STREET
NW (See Resolution R107-1 0)................................................................................................... 3
PUBLIC HEARING/ILLICIT DISCHARGE DETECTION & ENFORCEMENT
ORDINANCE/10-1 (See Ordinance 401).................................................................................. 4
PUBLIC HEARING/AMEND CITY CODE TITLE 8 CHAPTER 4 (See Ordinance 402).......... 4
DISCUSS POTENTIAL 2011 CDBG APPLICATIONS (See Resolution R108-l0).................... 7
CONSIDER CHANGES TO CITY CODE 12-3-5 TO INCREASE ALLOW ABLE LAND
COVERAGE FOR COMMERCIAL AND INDUSTRIAL BUILDINGS (See Ordinance 403).
....................................................................................................................................................8
APPROVE EQUIPMENT/08-8/SUNSHINE PARK SKATEBOARD FACILITy...................... 8
DISCUSS OUTSTANDING ATHLETIC FUNDING PROJECTS/09-l6 & 10-21.................... 11
APPROVE COST-OF-LIVING ADJUSTMENT (See Resolution RI06-1O).............................. 12
SCHEDULE ADDITIONAL CITY COMMISSION INTERVIEW DATE................................ 14
. ADMINISTRATOR REPORT ..................................................................................................... 14
MAYOR/COUNCIL INPUT ........................................................................................................ 14
City Minute Secretary
Champlin Promotional Videos
0 Regular Andover City Council Meeting
Minutes - December 21, 2010
Page 17
Merry Christmas Wish.............................................................................................................. 14
Bow Hunting .................... .... ... ... .................... .................. ................................................ ......... 14
High School Activity ................................................................................................................14
ADJOURNMENT......................................................................................................................... 15
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