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HomeMy WebLinkAboutWK - January 26, 2010 0 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US City Council Workshop Tuesday, January 26, 2010 Public Works Building 1. Call to Order - 6:00 p.m. 2. Discuss Community Garden Plot - Engineering 3. Discuss Hawkridge Park Reconstruction Plan/09-18 - Engineering 4. Award Bid/09-10/2010 Tree Removal Contractor (Continued) - Engineering 5. Discuss NPDES Requirements/l O-l/Illicit Discharge Ordinance - Engineering 0 6. Public Works Street Department Maintenance Items 7. Discuss Salt Storage - Engineering 8. Discuss MSA Routes - Engineering 9. Other Discussion 10. Adjournment 0 C I T Y o F 0 NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US ANDOVER CITY COUNCIL WORKSHOP MEETING - JANUARY 26,2010 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Mike Mayor Gamache, January 26, 2010,6:00 p.m., at the Andover Public Works Building, 1785 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude Councilmember absent: None Also present: Director of Public Works/City Engineer, Dave Berkowitz City Administrator, Jim Dickinson Assistant Public Works Director, Todd Haas Others 0 DISCUSS COMMUNITY GARDEN PLOT Mr. Berkowitz stated the City Council is requested to discuss the possibility of having a Community Garden Plot at the property owned by Grace Lutheran Church at the intersection of Nightingale Street NW and 151 st Lane NW. Mr. Berkowitz discussed the report and proposed costs with the Council. Pastor Mark Hellman was at the meeting to answer questions. Councilmember Knight asked how they would secure the site so the water does not get turned on when not attended. Mr. Berkowitz stated they could look at some type of code system that can be locked and given to the users. Councilmember Jacobson asked if they looked at the parking situation. Mr. Berkowitz stated they would allow parking on the City Street and utilize the street for parking. They could also look at gravel parking off the street on the lot if needed. Councilmember Jacobson asked how many plots would be available on this parcel. Mr. Berkowitz stated they would have approximately 24 smaller plots and then some larger plots. The church would be interested in utilizing a few ofthe larger plots and the City would not charge them. 0 Councilmember Knight asked how the renters would know what their boundaries are. Mr. Haas stated the City could help identify the plots so the renters could tie offtheir sections. Mr. Berkowitz stated the City would till the site at the beginning of the season and clean up at the end of the season, also provide garbage cans during the season. 0 Andover City Council Workshop Meeting Mi~lUtes-January 26,2010 Page 2 Councilmember Trude thought they should put some compost bins on the property towards the end of the season. Mayor Gamache asked how much it would cost to add some parking because he did not know if the residents across the street would want parking on the street. He wondered how wide the street is. Mr. Berkowitz stated the street is a standard road width. Councilmember Jacobson asked if there would be a problem with people parking just off the curb on the property. Pastor Hellman did not think there would be a problem. Councilmember Knight thought they should just wait and see if there are problems, before allowing parking on the property. Councilmember Jacobson asked where the original investment will come from. Mr. Dickinson stated they are not sure yet since staff did not know if the Council wanted to go forward with this. He did think they would use some reserve funds for this since they will be getting revenue back on it. 0 Mr. Dickinson noted this is already happening in the northern part of Andover on private property. Mr. Berkowitz wondered if they are going to limit this to Andover residents only. Councilmember Jacobson thought they should. Councilmember Trude stated she would be happy to include people who work in Andover and open it up if residents don't take up all the plots. Councilmember Bukkila stated the City did not know what level of commitment they will have by people after the first initial year, she did not know if they would recoup the initial investment. Councilmember Jacobson thought they needed to try this for a year and see how it works out. Pastor Hellman stated the contractor they are working with for the top soil said they would also help provide a water system for them. Mr. Berkowitz stated City staff would prefer to install this and asked ifthe parts could be donated. Pastor Hellman stated he would ask the contractor. Council direction is to go ahead with this and come back to the Council with refinements to the project and lease agreement. Mayor Gamache asked what Coon Rapids has done with allowing equipment in. Mr. Haas stated the people usually bring in their own hoses and equipment and would be able to share ifthey wanted to. 0 Mayor Gamache asked Mr. Haas to check with Coon Rapids on what their policy is with mechanical equipment. Mr. Holasek made suggestions as to preparation ofthe topsoil. 0 Andover City Council Workshop Meeting Minutes -January 26,2010 Page 3 Mr. Berkowitz stated this will come back to the February 16, 2010 Council meeting for review and approval. DISCUSS HAWKRIDGE PARK RECONSTRUCTION PLAN/09-18 Mr. Berkowitz stated the City Council is requested to review the proposed draft plan of Hawkridge Park. Ms. Barb Anderson, President of the North Metro Soccer Association, introduced Director Joe Schlagel, Vice President John Ness, Mark Miller, and Scott Stripeck, equipment manager to the Council. Ms. Anderson stated they need more fields as they grow and additional time commitments. She stated soccer fits in the healthy fit community. She stated this is a healthy impact for cities. Mr. Berkowitz reviewed the layout with the Council and North Metro Soccer Association. 0 Councilmember Jacobson asked how this will fit in with the football season and would they use these fields. Mr. Miller stated this could be multi-use fields for other sports. Councilmember Knight stated in looking at these there is no seating available. Mr. Miller stated their perspective is people do not typically migrate to bleachers; they usually sit on one side with players on the other side. Mr. Haas stated they are getting bleachers for these fields through a donation. Councilmember Jacobson asked why there is additional parking by the rink. Mr. Berkowitz stated they felt they may need additional parking for soccer events but in the winter this area will be open skate. Mr. Haas stated he talked to North Metro about carefully scheduling games because of the limited parking available and there is no parking on the street. Councilmember Jacobson asked ifthe well and irrigation system will be using potable water. Mr. Berkowitz stated it would. Mr. Berkowitz reviewed the first phase ofthe project with the Council. Councilmember Trude wondered if they could expand the parking area closer to the property line to get in another row for vehicles. Mr. Berkowitz explained the layout and why they would likely not be able to get another row of parking. He stated they would need another thirty feet to add another row to make it work. 0 Ms. Anderson stated the first few weeks of the season they have volunteers working the parking lot to show people how and where to park. Councilmember Trude thought they needed to have a picnic area also. 0 Andover City Council Workshop Meeting Minutes -January 26,2010 Page 4 Councilmember Jacobson asked if staff has discussed these plans with the surrounding residents. Mr. Berkowitz stated that is the next step. Mr. Berkowitz reviewed the hockey rink with the Council and noted the rink needs to be replaced and rebuilt. He stated they would like to get the rink built now, if the decision is to keep the rink. Councilmember Knight asked if the warming house would be a year round facility. Mr. Berkowitz stated it would not be in phase one but could be in a later construction phase. Mr. Miller stated this improvement gives them the opportunity to utilize the space better and get more use. Councilmember Jacobson wondered if the demand will still be here in five years. Mr. Miller stated they are maintaining a demand for the older kids and offer a recreation and competitive program for young adults. He noted North Metro has been around for thirty years and keeps growing. There is potential for adaptive use. 0 Councilmember Jacobson asked iflighting would only be for hockey. Mr. Berkowitz stated that is correct at this time but could add lighting in the future to the soccer fields. Councilmember Jacobson asked where they money comes from. Councilmember Knight stated he would like to see the bathrooms in phase one rather than phase three and move something else to another phase. Mr. Berkowitz stated there is nothing to move out of phase one to provide this. Mr. Berkowitz reviewed the cost breakdown with the Council. Mayor Gamache asked if they will be able to look at any hockey rink building grants. Mr. Haas stated that would be difficult to do because grants are hard to come by but he could check with the Minnesota Wild and other organizations to see if they have any funds available. Councilmember Knight asked if staff has checked with Andover Hockey Association to see if they wanted to help out. Mr. Haas stated they would be interested in this rink but do not have funds right now. Mr. Dickinson stated this is not in the current CUP. He reviewed with the Council options of where the funds would come from to pay for this. Councilmember Jacobson asked if nothing were done in 2010, would they still move the hockey boards. Mr. Berkowitz stated they would need to move the boards soon in order to have it 0 operational by next winter. He stated only one soccer field would be useable if nothing were done. -- 0 Andover City Council Workshop Meeting Minutes -January 26,2010 Page 5 Councilmember Trude stated this is not a small project they would need $200,000 to do the first phase ofthis project. She stated she cannot see doing this in the next year with the way they have had to cut out many things including staffing cuts. Ms. Anderson stated she can bring this back to the Association and depending what the Association would be willing to do, there maybe cash to support development. She knew there is cash support but would need to go back to the board to discuss. She noted they would need a commitment that this park is to be used primarily for soccer if they contribute to this, but the park could be used for other events. She stated they have lost two soccer fields in Andover within the last ten years to the Community Center which have not been replaced. Mr. Millerman stated the Association has put aside ten percent of the cost for this. Mayor Gamache stated he could go along with the Soccer Association getting use of the fields exclusively if they contributed to this project. He stated the City cannot afford this type of project at this time but if the Association can help out he thought the City would owe the Association the use of fields exclusively. 0 Mr. Ness stated they would be open to this and could raise money for this project but they would not want to lose what they have at other fields because their program is growing and they need what they have. Mr. Dickinson stated the Council needed to decide if they are going to keep the hockey rink and move it within the park, if not; they need to review the costs and the partnering possibility with the Soccer Association for reconstructing this park. Councilmember Jacobson asked if they did not keep the rink at Hawkridge what would it do to the Hockey Association. Mr. Dickinson thought it would encourage the Association to get the hockey rinks up and going next to the Water Treatment Plant. Mr. Haas stated they would hear from the neighbors if the hockey rink were to be removed. Councilmember Jacobson asked if the City obtained the bonds could the Soccer Association pay it off over time. Mr. Dickinson stated they would have to look at the Associations' financial health and what assets they have to secure payment. Mr. Miller stated they have been around for thirty years and have a healthy savings and checking. Mr. Miller stated they would like to do this as soon as possible; in 2010 they would like to start in July if possible. Mr. Berkowitz stated the largest cost and time would be drilling the well and he thought they could do this project in smaller phases rather than the larger phases. 0 Ms. Anderson stated they need to know ifthe Council is interested in them going back to their board to discuss and get approval. The Council felt they were open to this but may need to break it down into smaller phases; they would also like to have the Soccer Association contribute some money to the project. 0 Andover City Council Workshop Meeting Minutes -January 26,2010 Page 6 Mayor Gamache thought they may need to look at a park bond referendum for the City. Councilmember Bukkila stated she is struggling doing anything before 2012. Mr. Dickinson thought they should see if they could keep the ice rink one more year in the current location. The Council discussed the options with City Staff and the Soccer Association. The council recessed at 7:54 p.m. The Council reconvened at 8:00 p.m. AWARD BID/09-10/2010 TREE REMOVAL CONTRACTOR (CONTINUED) Mr. Berkowitz stated this item is continued from the January 19,2010 City Council Meeting. The City Council is requested to award the bid to Strong and Sons Total Tree Service for the City Contractor under the contents of the Diseased Tree Removal/Sanitation Enforcement Policy. 0 Mr. Kameron Kytonen explained last year they hired a contractor to remove a few trees in the city. He stated last year they dealt with close to hundred properties that needed tree removal and only two residents used the City contractor. He explained what the contractor will do when they remove a tree. Mr. Berkowitz stated this is their enforcement tool to make sure infected trees are removed on a timely basis and staff is willing to work with the residents to get the lowest cost. Councilmember Knight asked if they are holding the landowner responsible for all the Ash trees. Mr. Kytonen stated they are not doing that yet. He stated the City of Blaine has not required removal of all Ash trees in Blaine; they are starting to remove Ash trees on City property and will replace with other varieties over a ten to fifteen year period. Mr. Berkowitz asked the Council to authorize the change to the resolution. Councilmember Trude wondered why they only received a few bids because they seemed like the bids were high. Mr. Kytonen stated they did send letters to all companies in the area and they require a performance bond so some may not have even bid. Councilmember Knight asked who pays for the side costs in order to remove trees. Mr. Kytonen thought it would be the property owner. c> Councilmember Knight asked who would pay for tree removal on open space land. Mr. Dickinson stated the City would and would probably utilize stafffor removal in those situations. Mr. Berkowitz stated if after discussion the Council is ok with this it would come to the Council meeting on February 3, 2010 for approval. ~ ~~ ~ C) Andover City Council Workshop Meeting Minutes -January 26,2010 Page 7 DISCUSS NPDES REQUlREMENTS/l 0-I/ILLICIT DISCHARGE ORDINANCE Mr. Berkowitz stated under the requirements of the National Pollutant Discharge Elimination System (NPDES) program, the City is required to have an ordinance in place that prohibits non- storm water discharges and to implement a program for detection and enforcement of illicit discharges. Mr. Berkowitz reviewed the information with the Council. Councilmember Jacobson stated it is impossible to backwash a pool filter without putting chemicals into the storm sewer and he wondered how this could be accomplished since there are a lot of pools in the City. He also noted at season end pools need to be drained below the intake valve which would put chemicals and water into the storm sewer. Mr. Dickinson thought pool water could be diluted enough so there would not be a concern but if it is not diluted it would be prohibited. Councilmember Jacobson stated he did not like the wording in the ordinance related to the right C) of entry provision. He stated no home is safe and it is not clear if it is just industrial or residential. The way he read it this could apply to residential properties also. Councilmember Trude thought this is too broad and needed it to be reworded. Councilmember Jacobson thought this seemed a little unclear and the wording needed to be cleaned up. Councilmember Jacobson thought they could change the language to clear up industrial from residential. Councilmember Trude thought examples should be included in the definitions. She thought they should do administrative fines on some of these items instead of misdemeanors. Mayor Gamache stated under section 7, exemptions, one of the exemptions is non-commercial washing of vehicles. Mayor Gamache stated under the pollutant section, definitions, one of the pollutants is grass clippings. He wondered what that meant. Mr. Berkowitz stated people need to sweep or blow their grass back onto their lawn because of the phosphorous in it. The Council thought some of the wording needed to be clarified in the ordinance before being approved. C) PUBLIC WORKS STREET DEPARTMENT MAINTENANCE ITEMS Mr. Berkowitz reviewed with the Council various Public Works Street Department Maintenance items. ~ ~ " () Andover City Council Workshop Meeting Minutes -January 26,2010 Page 8 Councilmember Bukkila asked how long it takes to plow the entire City in one run. Mr. Irwin Russell stated it depends on the snow fall and type of snowfall. Mr. Denny Madden stated they try to get all the main streets done first and then they alternate to side streets especially during rush hour. Mr. Berkowitz stated the plow drivers know their routes and how to get it done efficiently. Councilmember Jacobson asked how they are coming on getting outside work from other cities for their signs. Mr. Russell stated they did provide it but, some ofthe other cities have now gotten their own sign departments and equipment. The Public Works Department reviewed the work they do in the City such as plowing, street maintenance and sign making with the Council. Mr. Berkowitz introduced the Public Works Department crew that were present to the Council. DISCUSS SALT STORAGE C) Mr. Berkowitz stated the Council is requested to discuss the possible construction of a salt storage facility on the Public Works Site. Mr. Berkowitz reviewed a building and plans with the Council and noted that building a salt storage facility could save the City a considerable amount of money. Councilmember Knight asked if they could do a salt and equipment storage building together, it would save them money. Mr. Berkowitz indicated they planned to keep some of their equipment in the facility when not filled with salt. Councilmember Jacobson stated this will ultimately be the main entrance to the Community Center and he wondered if the storage facility could be moved somewhere else on the property to get it out of view of the future road way from Nightingale. Mr. Berkowitz did not think it would make a difference because of the size it would be hard to hide. He indicated they could do some screening but would like to keep the facility where proposed since they need room to move the equipment in and out. Councilmember Jacobson asked how much this would cost. Mr. Berkowitz stated it would be approximately $150,000. Councilmember Trude wondered if this would be moveable. Mr. Berkowitz stated once set up it would be difficult to move because they would place an asphalt floor in it. C> Councilmember Trude thought if it was placed by other public works buildings it would be more hidden. The Council discussed with Mr. Berkowitz different places the storage shed could be located. ~ C) Andover City Council Workshop Meeting Minutes -January 26,2010 Page 9 Mr. Berkowitz explained they would be using the salt storage shed throughout the year. Councilmember Jacobson asked to look at how far south could they move it and look for a color other than white for the building. Mayor Gamache stated they need to make it work and the trucks need to be able to get in to utilize it. Mr. Berkowitz stated they can increase the capacity by twenty foot increments so they do not want to move it too far south in order to be able to expand in the future. The Council thought this was a good idea and indicated it should move the planning forward. DISCUSS MSA ROUTES Mr. Berkowitz stated each year the City is required to submit a certification of mileage to MnDOT which certifies the total roadway miles in the City. This is the basis for determining the allowable mileage in the City that can be designated as Municipal State Aid (MSA) roadways, for which the City receives funding from the State for construction and maintenance. Twenty C) percent (20%) ofthe total mileage in the City can be designated as MSA routes. To comply with this requirement, the City will need to revoke 0.45 miles from the current MSA system. Mr. Berkowitz reviewed the information with the Council. Motion by Councilmember Jacobson, Seconded by Councilmember Knight to take the recommended MSA route revocations of Staff and bring forward a resolution at the next City Council meeting to formally revoke the routes to bring the system into compliance with MnDOT requirements. Motion carried unanimously. OTHER DISCUSSION Councilmember Trude wondered if they should put a moratorium on wind turbines until they get more information because she did not want people to go out and purchase the small ones being sold at home improvement stores and install them until they get an ordinance in place. Mr. Dickinson stated the Bruggeman single family area will most likely not be association maintained. He stated there were three areas the Association would need to maintain which was discussed with the Council. The Council indicated they would be willing to accept those three areas from Bruggeman if it would help the development along. Mr. Berkowitz reviewed with the Council some discussions regarding the storm sewer issues C) with the road reconstruction project discussed at the last Council meeting. Motion by Councilmember Knight, Seconded by Councilmember Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 9:50 p.m. , ~ - ---- ~ () Andover City Council Workshop Meeting Minutes -January 26,2010 Page 10 Respectfully submitted, Susan Osbeck, Recording Secretary C) C) ~