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Home My WebLink AboutCC - April 20, 2010 '1 0 Sl\NDbVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, April 20, 2010 Call to Order-7:00 p.m. Pledge of Allegiance Proclamation - Arbor Day Resident Forum Agenda Approval 1. Approval of Minutes (4/6/10 Regular; 416/10 Closed) - Consent Items 2. Approve Payment of Claims - Finance 3. Approve Access Agreement/Forest Meadows Park/Rocket Turf - Engineering 4. Approve Plans & Specs/Order Adveltisement for Bids/08-33/City Bridges Scour Evaluation - Engineering 5. Approve Quotes/Award Contract/Andover-Ramsey Pine Tree Management Project/09-15 - Engineering 6. Approve Resolution Accepting DonationlAnoka Hennepin School District #II1Eveland Fields/Scoreboard 0 for South Field/l0-21- Engineering 7. Approve Application for Exempt Permit/ Andover Lions Club - Administration Discussion Items 8. Anoka County Sheriff s Department Monthly RepOlt - Sherif.! 9. Consider Conditional Use Permit/Height of Salt Storage Facility/1833 Crosstown Blvd NW - Planning 10. Approve CenterPoint Energy Gas Franchise Ordinance & Summary Ordinance - Engineering StaffItems 11. Schedule May Workshop - Administration 12. Schedule EDA Meeting - Administration 13. Administrator's Report - Administration Mayor/Council Input Closed Session - Administration . Open Space Land Purchase Negotiations - PIN#'s 07-32-24-11cOOOl, 07-32-24-14-0001 and Emmerich Parcel (White Pine Wilderness) . Land Purchase Negotiations - PIN# 29-32-24-44-0022 0 Public Works Union Negotiations Update Adjournmeut 0 d 0 Sl\NDbVE~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US REGULAR ANDOVER CITY COUNCIL MEETING - APRIL 20, 2010 MINUTES The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Acting Mayor Julie Trude, April 20, 2010, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight Councilmember absent: Mayor Mike Gamache Also present: City Attorney, Scott Baumgartner Director of Public Works/City Engineer, Dave Berkowitz City Administrator, Jim Dickinson Community Development Director, Will Neumeister Others 0 - PLEDGE OF ALLEGIANCE PROCLAMATION -ARBOR DAY Acting Mayor Trude read in a full Proclamation declaring that Friday, April 30, 2010, is Arbor Day in the City of Andover. RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Acting Mayor Trude stated the following items would be added to the Consent Agenda: Item 8: Approval Tobacco License for Lucky's Station and Item 9: To Consider Approval of the application for Exemption Permit for a raffle to be held by the Andover Huskies Youth Hockey Association. 0 She also stated under discussion Item 9 there was additional information provided. Motion by Knight, Seconded by Jacobson, to approve the Agenda as amended above. Motion carried unanimously. 0 Regular Andover City Council Meeting Minutes - April 20, 2010 Page 2 APPROVAL OF MINUTES April 6, 2010, Regular Meeting: Correct as presented. Motion by Jacobson, Seconded by Bukkila, to approve the minutes as presented. Motion carried unanimously. April 6, 2010, Closed Session Meeting: Correct as amended. Councilmember Bukkila requested a correction on page 3, line 10, remove "would support" and put in "did not object with the Union or anyone else sending a letter" and remove "at this time" and replace with "as a way to communicate with the Council for any reason but." Councilmember Jacobson requested a correction on page 3, line 12; change the word "credit" to "credibility" and on page 2, line 42 change "seasoned employees" to "seasonal employees." 0 Motion by Jacobson, Seconded by Knight, to approve the minutes as indicated above. Motion carried unanimously. CONSENT ITEMS Item 2 Approval of Claims Item 3 Approve Access Agreement / Forest Meadows Park / Rocket Turf Item 4 Approve Plans and Specs / Order Advertisement for Bids / 08-33 / City Bridges Scour Evaluation (See Resolution R036-10) Item 5 Approve Quotes / A ward Contract / Andover-Ramsey Pine Tree Management Project / 09-15 Item 6 Approve Resolution Accepting Donation / Anoka Hennepin School District #11/ Eveland Fields / Scoreboard for South Field /10-21 (See Resolution R037-l0) Item 7 Approve Application for Exempt Permit / Andover Lions Club Item 8 Approve Tobacco License for Lucky's Station Item 9 Approve Application for Exemption Permit for a raffle to be held by the Andover Huskies Youth Hockey Association Councilmember Jacobson clarified the letter for Item 6, the donation from the school, indicates the City Council had agreed at some time to contribute $4,000 toward some project. He pointed 0 out for the record that the Council has never made this offer. Motion by Jacobson, Seconded by Bukkila, approval ofthe Consent Agenda as read. Motion carried unanimously. 0 Regular Andover City Council Meeting Minutes - April 20, 2010 Page 3 ANOKA COUNTY SHERIFF'S DEPARTMENT MONTHLY REPORT Captain Wells updated the Council on the March Monthly Sheriff s Department Report. He also provided an update regarding the open house that was held for the new Sheriffs building. Councilmember Jacobson suggested there be a second open house for the new Sheriffs facility because there had been several people that wanted to attend but had been unable to find parking. Councilmember Bukkila stated that based upon the report it looks like theft is going up in the City. Captain Wells stated over half of the thefts were from vehicles and there had been a rash of thefts at the high school. He explained that this is typical of summer and it is just happening earlier than normal due to the weather. 0 CONSIDER CONDITIONAL USE PERMIT / HEIGHT OF SALT STORAGE FACILITY / 1833 CROSSTOWN BOULEVARD NW Mr. Neumeister presented the City's request for a Conditional Use Permit (CUP) to construct a salt storage facility to provide cost savings for winter road maintenance. He reviewed the staff report with the Council and advised the Planning Commission unanimously recommended approval. He outlined the concerns brought up be residents at the Planning Commission meeting and the steps the City would take to address these concerns. Mr. Berkowitz explained the response that was given to residents regarding the temporary cul-de- sac on Linnet Street was there is a possibility that the City may extend this street but this is not something that is known at this time. He also explained that screening had been a concern expressed by residents after the meeting and the City would address this concern as well. Acting Mayor Trude asked ifthere are things Staff could do to better control the dust blowing from the dirt piles in the yard. Mr. Berkowitz explained some options Staff had and stated Staff would be more conscientious of this problem. Councilmember Knight requested the truck routes be outlined for the Council. 0 Acting Mayor Trude stated Council had requested the facility be located as far south as possible. She asked if Staff had looked at doing this. Mr. Berkowitz explained the truck routes to and from the facility including future routes that are outlined in the master plan for the property. He also stated Staff had looked at relocating the facility but this would not work due to truck movements. 0 Regular Andover City Council Meeting Minutes - April 20, 2010 Page 4 Motion by Jacobson, Seconded by Knight, to approve the Conditional Use Permit for an increase of the allowable height for a structure from 35 feet to 43 feet for the City of Andover Salt Storage Building. Acting Mayor Trude suggested the Council discuss the temporary cul-de-sac on Linnet Street at a workshop. Councilmember Bukkila asked when this facility would be constructed. Mr. Berkowitz stated the facility would be constructed this summer. He clarified this proposal would have to go through the commercial site plan review process as well. . Motion carried unanimously. (Resolution R03 8-1 0) APPROVE CENTERPOINT ENERGY GAS FRANCHISE ORDINANCE & SUMMARY 0 ORDINANCE Mr. Berkowitz presented Staffs recommendation to approve the CenterPoint Energy Gas Franchise Ordinance and Summary Ordinance. He stated the City Engineer, City Administration, and the City Attorney had reviewed the documents. Motion by Jacobson, Seconded by Bukkila, to adopt the Ordinance, Granting CenterPoint Energy Gas Franchise Ordinance and Summary Ordinance for publication. Motion carried unanimously. (Ordinance 391) Mr. Dickinson stated Roger Brendal, Area Manager for Centerpoint, was in attendance for Council questions. SCHEDULE MAY WORKSHOP The Council is requested to schedule a City Council Workshop for May 20 or May 25, 2010. Acting Mayor Trude stated the Workshop could be scheduled for May 20, immediately following the dedication of the community gardens that is scheduled for 6:00 p.m. 0 Councilmember Jacobson suggested starting the meeting at 6:30 p.m. Mr. Dickinson suggested scheduling for immediately following the community garden dedication or starting at 6:45 p.m. at the latest. The Council discussed available dates. ~I 0 Regular Andover City Council Meeting Minutes - April 20, 2010 Page 5 Motion by Jacobson, Seconded by Bukkila, to schedule a City Council Workshop Meeting for May 20,2010 immediately after the Community Garden Dedication or no later than 6:45 p.m. Motion carried unanimously. SCHEDULE EDA MEETING The Council is requested to schedule an EDA Meeting for May 4, 2010. Motion by Jacobson, Seconded by Bukkila, to schedule an EDA Meeting for May 4, 2010 at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR REPORT 0 Mr. Dickinson updated the Council on the administration and city department activities, meeting reminders, CIP Projects and development activity. Commissioner Jacobson asked if the City had a qualified director for the Board of Equalization meeting. . Mr. Dickinson stated there are three people and an alternate if the Council would like to appoint them at this meeting. This person would assist to facilitate but not vote. Acting Mayor Trude asked if Mr. Dickinson is eligible to be an alternate. Mr. Dickinson stated he would be eligible, but he would be there just to facilitate not vote. Motion by Acting Mayor Trude, Seconded by Knight, to appoint City Administrator Dickinson as a potential alternate to serve on the Board of Equalization. The motion carried unanimously. Mr. Dickinson stated Family Fun Fest is scheduled for July 9 and 10. He also stated the Primary and General elections are coming up and the City is looking for election judges. Anyone who would be interested is encouraged to contact City Hall. Mr. Berkowitz updated the Council on the overlay project on Crosstown Boulevard, the realignment of Jay Street and Bunker Lake Boulevard, the construction of Kwik Trip, the rain 0 garden project, and the 2010 street construction project. He also provided an update on projects that are being completed by the Public Works Department. Councilmember Knight asked ifthere were many complaints regarding the potholes in the streets in the City. Mr. Berkowitz stated the City was receiving more complaints regarding the streets that were part 0 Regular Andover City Council Meeting Minutes-April 20, 2010 Page 6 of the County system. But this has declined over the last couple of weeks. Mr. Neumeister updated the Council regarding the abatement contract bids and inquiries received for Andover Station North. He also updated the Council regarding the upcoming golf tournament. MAYOR/COUNCIL INPUT (City Wide Garage Sale) Councilmember Bukkila stated the City wide garage sale is scheduled for May 20-22 and the hours will be 9:00 a.m. to 5:00 p.m. Registration forms could be obtained at City Hall, in the Andover Today newsletter or on the City's Web site. The deadline for registration is May 14th. Councilmember Knight asked if there would be a map available. 0 Councilmember Bukkila stated there would not be a map available this year, but based on the participation this year it may be something that is available next year. Acting Mayor Trude clarified a list of the addresses would be available online. RECESS TO CLOSED EXECUTIVE SESSION The Council recessed to a closed Executive Session at 7:48 p.m. to consider Open Space land purchase negotiations (PIN 07-33-24-11-0001, 07-32-24-14-0001 & 29-32-24-44-0022) and receive an update on Public Works Union negotiations. The Council reconvened at 8: II p.m. to adjourn. Motion by Bukkila, Seconded by Jacobson, to adjourn. Motion carried unanimously. The meeting adjourned at 8:12 p.m. Respectfully submitted, Tina Borg, Recording Secretary 0 n 0 Regular Andover City Council Meeting Minutes - April 20, 2010 Page 7 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - APRIL 20, 2010 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE......................................................................................................... 1 RESIDENT FORUM ...................................................................................................................... 1 AGENDA APPROV AL.................................................................................................................. 1 APPROVAL OF MINUTES........................................................................................................... 2 CONSENT ITEMS ......................................................................................................................... 2 Item 2 Approval of Claims ...................................................................,.................................. 2 Item 3 Approve Access Agreement / Forest Meadows Park / Rocket Turf............................. 2 Item 4 Approve Plans and Specs / Order Advertisement for Bids / 08-33 / City Bridges Scour Evaluation (Resolution R036-l0) ....................................................................................... 2 Item 5 Approve Quotes / Award Contract / Andover-Ramsey Pine Tree Management Project / 09-15 ..... ............. .................... .:.... ......... ..... ...... ....... .............. ............. ........... .............. ...... 2 0 Item 6 Approve Resolution Accepting Donation / Anoka Hennepin School District #11 / Eveland Fields / Scoreboard for South Field! 10-2l(Resolution R037-1O)....................... 2 Item 7 Approve Application for Exempt Permit for the Andover Lions Club ........................ 2 Item 8 Approve Tobacco License for Lucky's Station............................................................ 2 Item 9 Approve Application for Exemption Permit for a Raffle to be held by the Andover Huskies Youth Hockey Association ...............................................................:................... 2 ANOKA COUNTY SHERIFF'S DEPARTMENT MONTHLY REPORT................................... 3 CONSIDER CONDITIONAL USE PERMIT / HEIGHT OF SALT STORAGE FACILITY I.... 3 1833 CROSSTOWN BOULEVARD NW (Resolution R038-l0).................................................. 3 APPROVE CENTERPOINT ENERGY GAS FRANCHISE ORDINANCE & SUMMARY ORDINANCE (Ordinance 391) ................................................................................................. 4 SCHEDULE MAY WORKSHOP .................................................................................................. 4 SCHEDULE EDA MEETING........................................................................................................ 5 ADMINISTRATOR REPORT .......................................................................................................5 MAYOR/COUNCIL INPUT ..........................................................................................................6 City Wide Garage Sale................................................................................................................ 6 CLOSED SESSION ... ......... ..... ... ..... ..... ...... ...... ... ..... ... ... ...... ..... .............. ...... ........ ..... ....... ........ ..... 6 ADJOURMENT ............................................................................................................................. 6 0