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CC - December 21, 2010
C I T Y O F NDOVE, . 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular City Council Meeting —Tuesday, December 21, 2010 Call to Order — 7:00 p.m. Pledge of Allegiance Recognize Exiting County Officials Resident Forum Agenda Approval 1. Approval of Minutes (11/30/10 Workshop, 11/30/10 Closed, 12/7110 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Accept Feasibility Reports /Order Public Hearings /11 -2a, 11 -2b, 11 -2c & 11- 2d/2011 Street Reconstruction — Engineering 4. Order Plans & Specs /11 -14 /Tower #1/Painting & Rehabilitation (Supplemental) - Engineering 5. Approve Final Plat/Andover Station North 4`i' Addition — Planning 6. Approve 2011 Animal Control Contract — Administration 7. Approve 2011 Massage Therapy Licenses — Administration 8. Approve Application for Exempt Permit/Anoka Area Chamber of Commerce — Administration 9. Approve 2011 Commercial Kennel License — Administration 10. Approve 2011 Server /Storage Infrastructure Upgrade — Administration 11. Approve HVAC Preventative Maintenance Contract/Corval Group — Administration 12. Approve Donation for 2011 Senior Class All Night Party —Administration 13. Adopt 2011 Fee Ordinance — Administration 14. Adopt Resolution/City of Andover 2011 Budget & Certify 2011 Property Tax Levy — Administration 15. Adopt 2011 Debt Service Levy Changes — Administration 16. Approve Cost -of- Living Adjustment — Administration 17. Approve 2011 Liquor License — Administration Discussion Items 18. Anoka County Sheriff's Department Monthly Report — Sheriff 19. Public Hearing/Vacation of Easements /13809,13811 andl3829 Jay St NW - Planning 20. Public Hearing/Illicit Discharge Detection & Enforcement Ordinance /10 -1 - Engineering 21. Public Hearing/Amend City Code Title 8 Chapter 4 - Engineering 22. Discuss Potential 2011 CDBG Applications —Planning 23. Consider changes to City Code 12 -3 -5 to increase allowable land coverage for commercial and industrial buildings - Planning 24. Approve Equipment/08 -8 /Sunshine Park Skateboard Facility —Engineering 25. Discuss Outstanding Athletic Funding Projects /09 -16 & 10 -21 - Engineering Staff Items 26. Schedule Additonal City Commission Interview Date - Adminsitration 27. Administrator's Report -Administration Mayor /Council Input Adjournment ANDOVEA T Y OF ' ` 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM Michelle Hartner, Deputy City Cler__ SUBJECT: Approval of Minutes DATE: December 21, 2010 INTRODUCTION The following minutes were provided by TimeSaver for City Council approval: November 30, 2010 Workshop November 30, 2010 Closed December 7, 2010 Regular DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 ANDOVER CITY COUNCIL WORKSHOP MEETING —NOVEMBER 30, 2010 7 MINUTES 8 9 10 The Workshop Meeting of the Andover City Council was called to order by Mayor Mike 11 Gamache, November 30, 2010, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard 12 NW, Andover, Minnesota. 13 14 Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight and Julie Trude 15 Councilmember absent: None 16 Also present: Director of Public Works /City Engineer, Dave Berkowitz 17 City Planner, Courtney Bednarz 18 City Administrator, Jim Dickinson 19 Natural Resource Technician, Kameron Kytonen 20 Others 21 22 23 RECESS TO SPECIAL ANDOVER ECONOMIC DEVELOPMENT AUTHORITY 24 MEETING AT 6.00 P.M. 25 26 RECONVENE CITY COUNCIL WORKSHOP AT 6:06 P.M. 27 28 29 OPEN SPACE COMMISSION UPDATE 30 31 Mr. Bednarz reviewed the Open Space Commission activities with the City Council. 32 33 Councilmember Trude stated she would like to hear some opinions of the Open Space 34 Commissioners that were at the meeting especially on property A (2452 -161St Avenue NW) 35 listed on the map. 36 37 Mr. Bednarz stated the. land is pretty open. Commissioner Olsen stated it is mostly wild cedar 38 that has popped up on the land. Councilmember Trude stated this parcel is highly accessible but 39 probably not high on the natural features list. 40 41 Mayor Gamache stated they have the five sites and asked if the Commission could review them 42 again. He thought the Meadow Creek site was nice but noticed it had a low rating. He asked if 43 Meadow Creek has shown some interest in selling the site on 161St Avenue and Tulip Street. Mr. 44 Bednarz stated they are interested now that they are committed to building a new school in 45 Ramsey. 46 47 Mayor Gamache asked if Site D, the Anoka Grain and Feed Site, were they still interested Mr. 48 Bednarz indicated they want more than the City is willing to pay based on our appraisal. 49 Andover City Council Workshop Meeting Minutes — November 30, 2010 Page 2 1 Mr. Bednarz and Chairman Deric Deuschle reviewed the potential properties list with the 2 Council. Councilmember Jacobson arrived at 6:18 p.m. Councilmember Trade wondered if Constance Free Church would be willing to sell a portion of their land along Ward Lake Drive because it is accessible and has that rural feel. 9 Mayor Gamache asked if it is time to go out again to see about coordinating another referendum 10 vote to provide more money for open space land. He did not think they should go out and try to 11 get money in the coming year but thought additional money would help with the right purchase 12 rather than using the money to purchase marginal land. 13 14 Councilmember Jacobson asked if there is a time limit on spending the funds. Mr. Dickinson 15 stated it is usually three years but in this economy with the poor investment yields they could 16 likely keep it longer without spending it. If the proceeds are not used for open space land 17 purchases, the residual money would be used for debt service on the open space bonds. 18 19 Councilmember Jacobson stated instead of buying chunks of smaller acreage maybe they could 20 look at building a trail system along Coon Creek and he did not think it would take much land 21 through purchase or easement to build a trail. Chairman Deuschle stated they have looked at this 22 but if one property owner does not want to sell they could not move forward. 23 24 Councilmember Trade thought they should start pursuing negotiations of first right of refusals on 25 the properties along the creek in order to obtain property if the homeowners decide to sell in the 26 future. She also thought they should look at purchasing property by the high school and WDE 27 and restore the property because it is highly visible. 28 29 Mayor Gamache asked if it would be so bad to purchase land that is currently landlocked 30 because eventually it will open up with development around it. Councilmember Knight stated 31 the problem is that people will question the reason why it was purchased when it cannot be 32 accessed. 33 34 Mr. Dickinson stated the referendum question was regarding preserving open space land for 35 wildlife habitat and water quality preservation, not for activities for residents. 36 37 Councilmember Trade thought the Open Space Commission should also look at the Selmer land 38 area again to see what they can come up with. 39 40 Commissioner Olsen thought Selmer was not interested to begin with and then came back and 41 indicated he was interested. He thought the reason why people are coming to them to purchase 42 property is because of taxes. He agreed with the Mayor that they should not jump on a property 43 immediately because they do have time. 44 45 Mr. Dickinson suggested the Commission look at the parcel on Andover Boulevard near Andover City Council Workshop Meeting Minutes — November 30, 2010 Page 3 1 Crosstown Boulevard because that could be the entrance to the Coon Creek trail corridor, also 2 the land was affordable. 3 4 Councilmember Jacobson thought the Commission should go back to the property owners on the 5 current list to see if any interest has changed. 6 7 Councilmember Knight thought they needed to get information out to the community on what 8 can be done on the current City open land since there was already hunting done on one of the 9 properties. Chairman Deuschle stated they have the rules posted along with property boundary 10 signs. He did not know what else could be done. Councilmember Knight thought they could put 11 some information in the newsletter. 12 13 The Council thanked the Commissions for their service and encouraged the Open Space 14 Commission to continue to analyze the current parcel list and develop land stewardship 15 recommendations. 16 17 ALTERNATIVE ENERGY /SOLAR ENERGY OPTIONS 18 19 Mr. Dickinson stated a past goal of the Council has been to continually pursue cost - effective 20 alternative energy opportunities. A September Star Tribune article led City Administration to 21 restart the pursuit of cost - effective alternative energy opportunities, in specific solar. A local 22 company (Cedar Creek Energy) that assisted in providing some details with the Wind Turbine 23 Ordinance provided some basic information on a concept of a Power Purchase Agreement. The 24 concept was presented by the City Administration to the Council at the October 26th Workshop 25 meeting, where the Council was open to a meeting with Cedar Creek Energy at a future 26 workshop. 27 28 Mr. Dickinson introduced Mr. Rob Appelhof from Cedar Creek Energy to the Council. 29 30 Mr. Appelhof made a presentation to the Council. 31 32 Councilmember Knight stated there have been some recent advances recently as far as solar 33 panels. Mr. Appelhof explained some of the current technology used in solar panels. 34 35 Councilmember Knight asked if there were any Federal dollars or grants available at this time. 36 Mr. Appelhof stated there is, the investor would receive the grant and the municipality would be 37 the host of the solar power. 38 39 Mr. Dickinson stated his intrigue with this concept is the predictability of electrical rates. 40 41 Councilmember Knight asked what the life span is on these panels. Mr. Appelhof stated it is 42 thirty years. 43 44 Mr. Frank Kellogg asked what kind of warranty is there on the solar panels. Mr. Appelhof stated 45 there is a twenty year warranty. Andover City Council Workshop Meeting Minutes —November 30, 2010 Page 4 1 Councilmember Knight asked what the scope of a project would be. Mr. Appelhof stated they 2 would install at least 600kw at the Community Center. He stated if they tied more facilities in to 3 make this larger it would look more attractive to an investor group. Councilmember Knight 4 suggested they look at the closed landfill to place solar panels but would need the PCA approval. 5 6 Mr. Kellogg further discussed the solar panels with Mr. Appelhof on the City Council's behalf. 7 8 Mr. Appelhof stated in this application, Solarworld finances and maintains the panels and Cedar 9 Creek Energy would be doing regular inspections and coordinating a power purchase agreement. 10 11 The Council indicated they are interested in pursuing the power purchase concept as long as 12 there is not any upfront cost to the City. 13 14 15 The Council recessed at 7:55 p.m. 16 17 The Council reconvened at 8:00 p.m. 18 19 20 DISCUSS NPDES REQUIREMENTS 110- 11ILLICIT DISCHARGE ORDINANCE 21 22 Mr. Berkowitz explained under the requirements of the National Pollutant Discharge Elimination 23 System (NPDES) program, the City is required to have an ordinance in place that prohibits non- 24 storm water discharges and to implement a program for detection and enforcement of illicit 25 discharges. 26 27 Natural Resource Technician, Kameron Kytonen reviewed the NPDES requirements regarding 28 the Illicit Discharge Ordinance with the Council. 29 30 Councilmember Jacobson stated on the first page under Illicit Discharge, he wondered how a 31 person would know what an illicit discharge was and if a judge were to look at this and wonder 32 what the criteria was. He thought this was a little fuzzy and should be revised. Mr. Berkowitz 33 stated there is a detailed area in the original permit by the PCA showing what is allowed and they 34 would use that for the criteria. 35 36 Councilmember Trude stated she liked the City of Ham Lake Ordinance because they describe 37 what a pollutant is. 38 39 Councilmember Bukkila thought the information in the general permit with the PCA should be 40 included in the ordinance. 41 42 Councilmember Jacobson stated Under 4. 1, Inspections he thought they should remove the word 43 "will" and add "may" and under Section 8 he would like after the word inspect to add "industrial 44 and commercial or institutional" facilities. 45 Andover City Council Workshop Meeting Minutes —November 30, 2010 Page 5 1 Councilmember Jacobson stated under Section 11 he thought the appeal time was too short at 7 2 days and should be extended to 14 or 20 days. The Council agreed to 14 days. 3 4 Councilmember Jacobson stated under Section 14, Financial Penalties, it was not clear if it was a 5 penalty for every day or one event. Councilmember Bukkila asked what the financial penalty 6 was based on. Mr. Kytonen stated that would go back to the nuisance code for guidance. Staff 7 stated the penalty would be based on the specific event. 8 9 Councilmember Bukkila asked if there is a way to move Section 10 down. Mr. Dickinson 10 indicated Section 11 would need to be moved with it. 11 12 Mr. Berkowitz stated under Section 14, Cost of Abatement, the cost of the abatement would need 13 to be determined, so depending on what they would need to do in a specific situation would be 14 the cost of abatement. Councilmember Jacobson thought that needed to be made clear that it was 15 per event. 16 17 18 DISCUSS PROPOSED AMENDMENTS TO CITY CODE TITLE 8 CHAPTER 4 (PARK 19 AND RECREA TIONAREAS REGULA TIONS) 20 21 Mr. Berkowitz explained the City Council is requested to discuss the proposed City Code Title 8 22 Chapter 4 (Park and Recreation Areas Regulations, Violations and Penalties) amendments that 23 are being recommended by the Park and Recreation Commission. 24 25 Councilmember Bukkila asked if there is a reason why they would include County in the 26 wording for Bunker Park. Mr. Dickinson stated Bunker Hills Regional Park is partially 27 contained within the City and they have the ability to regulate it. 28 29 The Council suggested changing letter H, Regulations where it states "dawn to dusk" to "dusk to 30 dawn" and under K, 5 Pets and Animals not agreeing with the Park and Recreation Commission 31 recommendation. 32 33 Motion by Jacobson, Seconded by Bukkila to direct the City Council to hold a public hearing at a 34 City Council meeting. Motion carried unanimously. 35 36 DISCUSS PROPOSED CROSSTOWNDRIVENWRECONSTRUCTION IIO -30 & 37 CROSSTOWN BLVD NW & CROSSTOWN DR. NW INTERSECTION 38 IMPROVEMENTS 106 -48 39 40 Mr. Berkowitz stated the City Council is requested to discuss proposed improvements to 41 Crosstown Drive NW and Crosstown Boulevard NW & Crosstown Drive NW intersection 42 improvements and provide direction on how to proceed with the preparation of the feasibility 43 report. 44 45 Mr. Berkowitz reviewed the proposed reconstruction with the Council. He noted his Andover City Council Workshop Meeting Minutes —November 30, 2010 Page 6 1 recommendation for this area would be to assess on a front foot basis. He also explained a 2 portion of the land along Crosstown Drive is owned by the City and he wondered if the Council 3 wanted to include the City in this for assessment because the address to this property is to 4 Crosstown Boulevard which the property technically fronts and not Crosstown Drive. Mayor Gamache noted there would be a few corner homes that would not be assessed also because they front on other roads. Mr. Berkowitz agreed. 9 Councilmember Trude thought the assessment needed to be nominal because of the high traffic 10 on the road. 11 12 Mr. Berkowitz reviewed the reason why he recommended to assess on front footage instead of 13 per lot. This stretch of road has both residential and commercial properties present. 14 15 Councilmember Jacobson thought Mr. Berkowitz should run the numbers at the different 16 percentages and let the Council decide what amounts would work for the assessment. 17 Councilmember Trude thought the highest they should go is one thousand dollars because of the 18 neighborhood location and the high traffic on the road. She stated the traffic is as high as a 19 County Road and people on a County Road generally do not pay anything. Staff was directed to 20 provide a percentage breakdown based on 10 %, 15 %, 20% and 25% assessed. 21 22 Councilmember Jacobson stated he would like to look at the numbers using percentages before a 23 decision is made on the assessment. Councilmember Bukkila agreed. 24 25 Councilmember Bukkila stated she would like to know if they have any similar sections of 26 roadway in the City that would be comparable. Mr. Berkowitz did not think there is a roadway 27 with the same characteristics and high traffic volumes. 28 29 Mayor Gamache stated they will not have much of an assessment on the State Aid Roads so why 30 are they assessing them. Mr. Berkowitz stated they only get so much State Aid money and by 31 assessing they can spread the money out to do more projects. 32 33 34 FLINTWOOD STREET DISCUSSION 35 36 Mr. Berkowitz stated that Flintwood Street north of 173`d Avenue is scheduled for reconstruction 37 in 2011. Staff met with the neighborhood and a few property owners were concerned that 230- 38 177th Avenue was not included to be assessed for this project. Mr. Berkowitz explained that the 39 property does not front Flintwood Street and based on policy and past practice only property 40 fronting or addressed to the improvement are assessed. 41 42 Mr. Berkowitz also updated the Council that staff had met with the property owners a few 43 months ago to the south of this proposed project, on the gravel road to discuss paving their road. 44 The residents have not responded to having the road paved, which they did not want to pay for. 45 Andover City Council Workshop Meeting Minutes —November 30, 2010 Page 7 1 The Council concurred with staff that the corner lot at 230 -177th Avenue should not be assessed 2 for this project. 3 4 2010 BUDGET IMPLEMENTATIONPROGRESS REPORT & MONTHLYINVESTMENT 5 REPORT 6 7 Mr. Dickinson reviewed the 2010 budget implementation progress report with the Council. Mr. 8 Dickinson indicated expenditures are on target and revenues are exceeding expectations slightly. 9 10 2011 BUDGET DEVELOPMENT DISCUSSION 11 12 Mr. Dickinson stated based on City Departments submitted 2011 Budget materials and after 13 Administration review, Finance compiled the proposed 2011 expenditure budgets, 14 analyzed/prepared 2011 revenue estimates, analyzed/prepared 2011 levy calculations and 15 continues to analyze /monitor the 2010 revenue and expenditure estimates. In addition the 16 Council has had a number of reviews at monthly workshops of the 2011 Proposed General Fund 17 Budget supported by the 2011 Tax Levy. 18 19 Mr. Dickinson reviewed the 2011 budget development with the Council. Mr. Dickinson 20 indicated an outstanding item for the Council was related to staffing costs. He noted that pay 21 steps were included in the budget and pursuant to Council direction a place holder for a I% 22 COLA was in the budget. Mr. Dickinson asked how the Council wanted to proceed with COLA. 23 24 Councilmember Bukkila asked if Mr. Dickinson knows of any cities giving COLA and what 25 were they. Mr. Dickinson stated the comparable index they use would yield 1.6% increase over 26 2009. He stated he heard Blaine maybe looking at a 1% increase next year but other cities have 27 not yet disclosed. Councilmember Trade thought it would be better to say nothing until the 28 legislature has been in session for a while and they know what they plan on doing. 29 30 Councilmember Trade stated she would be ok with 1% for COLA. Councilmember Bukkila 31 stated the problem the City is going to see is that the people who live in the city are not seeing a 32 salary increase to cover the increase in their property taxes for City employees and it is a conflict 33 for her. She stated if they can successfully maintain expenses at a flat level so it is not costing 34 people more to live here she would be ok with it but at the same time to give people raises when 35 people are losing homes is not right. 36 37 Councilmember Bukkila asked if salaries across the board are comparable to others in other 38 cities. Mr. Dickinson stated he was a little apprehensive on showing that because they have a 39 number of employees below comparables, his position included. Councilmember Bukkila stated 40 she would like to see the under -paid employees brought up to par in order to keep them. Mr. 41 Dickinson indicated at this point he is not afraid of losing anyone because of pay levels. 42 43 Councilmember Knight wondered if they could hold off on this to see what the winter costs will 44 be because it has started off rough. Mr. Dickinson stated so far 2010 expenses are going well 45 and there will be savings on their 2011 operating budget because they are purchasing road salt on Andover City Council Workshop Meeting Minutes —November 30, 2010 Page 8 1 their own. 2 3 Most of the Council was in favor of a one percent COLA for the employees, a decision would be 4 made at budget adoption time, December 21, 2010. 5 6 7 2011 PROPOSED CITYBUDGET /TAXLEVYPRESENTATIONDISCUSSION 8 9 Mr. Dickinson reviewed the 2011 proposed City budget/tax levy presentation that will be 10 presented at the December 7h City Council meeting with the Council. Mr. Dickinson indicated 11 only a few residents have contacted him with questions. 12 13 OTHER TOPICS 14 15 There were none. 16 17 The City Council recessed at 9:50 p.m. to go into a closed session to discuss the City 18 Administrator Review 19 20 The City Council reconvened at 10:32 p.m. to adjourn the Workshop meeting. 21 22 ADJOURNMENT 23 24 Motion by Knight, Seconded by Jacobson to adjourn at 10:33 p.m. Motion carried unanimously. 25 Respectfully submitted, 26 27 Susan Osbeck, Recording Secretary 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 REGULAR ANDOVER CITY COUNCIL MEETING — DECEMBER 7, 2010 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, December 7, 2010, 7:04 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight and Julie Trude Councilmember absent: None Also present: City Administrator, Jim Dickinson Public Works Director /City Engineer, Dave Berkowitz City Planner, Courtney Bednarz City Attorney, Scott Baumgartner Others PLEDGE OFALLEGIANCE RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Add to the consent Item 16a (Approve 2011 (Consider Approval of Premises Permit/Pov's Association) Liquor License /Tanner Station) and Item 16b Sports Bar /Andover Huskies Youth Hockey Motion by Jacobson, Seconded by Knight, to approve the Agenda as presented. Motion carried unanimously. APPROVAL OFMINUTES November 16, 2010, Regular Meeting: Correct as amended. Councilmember Jacobson stated on page 7, line 8, the motion should read "Pass on �xeving €end the early purchase..." Motion by Knight, Seconded by Bukkila, to approve the minutes as indicated above. Motion carried unanimously. Regular Andover City Council Meeting Minutes —December 7, 2010 Page 2 1 2 3 CONSENTITEMS 4 5 Item 2 Approval of Claims 6 Item 3 Approve 2011 Tri -City GIS Contract 7 Item 4 Order Request for Proposals (Plans & Specs and Inspection Services) /11- 8 14 /Tower #1/Painting & Rehabilitation 9 Item 5 Accept Petition/Order Amended Assessment Roll /Adopt Amended Assessment 10 Roll /10- 33/13607 Crooked Lake Blvd NW /WM (See Resolutions R096 -10 & 11 R097 -10) 12 Item 6 Approve 2011 Tobacco Licenses 13 Item 7 Approve 2011 Contract/TimeSaver Secretarial Service 14 Item 8 Receive Assessment Roll/Waive Public Hearing/Adopt Assessment Roll /10- 15 29/2619 -2623 1381h Avenue NW /WM (See Resolution R098 -10) 16 Item 9 Receive Assessment Roll /Waive Public Hearing /Adopt Assessment Roll /10- 17 31/1718 Andover Boulevard NW /SS & WM (See Resolution R099 -10) 18 Item 10 Approve 2011 Liquor Licenses 19 Item 11 Approve 2011 Private Kennel License 20 Item 12 Approve City Administrator Review 21 Item 13 Approve Letter of Agreement/Anoka County /Statewide Healthcare Improvement 22 Program (SHIP) 23 Item 14 Approve Quotes /08 -8 /Sunshine Park Skateboard Facility /Concrete 24 Item 15 Approve 2011 Used Vehicle Sales Business License 25 Item 16 Authorize Categories for Fixed Asset Thresholds 26 Item 16a Approve 2011 Liquor License /Tanners Station 27 Item 16b Consider Approval of Premises Permit/Pov's Sports Bar /Andover Huskies Youth 28 Hockey Association (See Resolution R102 -10) 29 30 Motion by Jacobson, Seconded by Knight, approval of the Consent Agenda as read. Motion 31 carried unanimously. 32 33 34 PUBLIC HEARING 12011 PROPOSED BUDGETAND TAXLEVY 35 36 Mr. Dickinson explained the Council has had a number of reviews of the City of Andover 2011 37 Proposed Budget and continued detailed review of the General Fund Budget that is primarily 38 supported by the proposed 2011 Tax Levy. 39 40 Mr. Dickinson reviewed the information with the Council. Mr. Dickinson noted the proposed 41 levy reflects a zero percent increase in the gross tax levy. 42 43 Motion by Knight, Seconded by Jacobson, to open the public hearing. Motion carried 44 unanimously. 45 Regular Andover City Council Meeting Minutes —December 7, 2010 Page 3 1 No one wished to address the Council. 2 3 Motion by Knight, Seconded by Bukkila, to close the public hearing. Motion carried 4 unanimously. 5 6 7 PUBLIC HEARING /CONSIDER AMENDMENT TO CONDITIONAL USE PERMIT (07- 8 05) TO INCREASE PRODUCTIONLIMITS FOR FARM WINERY 13482 —165TH LANE NW 9 10 Mr. Bednarz stated the owner of White Rabbit Vineyards and Winery requests the Council 11 consider removing the limitation on the amount of wine that can be produced and the annual 12 reporting requirement from the approved conditional use permit. 13 14 Mr. Bednarz reviewed the information with the Council. 15 16 Councilmember Trade asked if the comment staff received came because of the result of the 17 cable TV replay or because of the public hearing notice. Mr. Bednarz indicated it was a result of 18 the public hearing notice. She noted this was the first negative comment the City has received. 19 20 Motion by Trade, Seconded by Bukkila, to open the public hearing. Motion carried 21 unanimously. 22 23 No one wished to address the Council. 24 25 Motion by Knight, Seconded by Bukkila, to close the public hearing. Motion carried 26 unanimously. 27 28 Motion by Trade, Seconded by Jacobson, to move the resolution with the following change: 29 increase the amount from one thousand to two thousand gallons per year instead of ten thousand 30 gallons per year. 31 32 Councilmember Trade stated she would support an incremental increase because of the one 33 public comment they received indicating their concern for increasing the amount. 34 35 Mayor Gamache stated he is going to vote against this because he thought they had an agreement 36 for allowing ten thousand gallons a year and thought they should stick with that agreement. 37 Councilmember Bukkila agreed. 38 39 Councilmember Jacobson stated he thought an incremental increase was best because he did not 40 think the applicant was ready for such a huge increase and felt this was excessive for two 41 businesses in a residential area. Councilmember Trade stated the reason she supported ten 42 thousand last time was because they had not heard anything negative from anyone and now they 43 have heard from a resident and felt incremental increase was best. 44 45 The Council discussed with staff the resident complaint. Regular Andover City Council Meeting Minutes —December 7, 2010 Page 4 1 2 Councilmember Bukkila asked if Mr. Hedin has responded to the complaint. Mr. Dickinson 3 indicated Mr. Hedin was notified. Councilmember Bukkila felt that Mr. Hedin needed to be 4 responsive to resident complaints. 5 6 The complaintent was at the meeting and discussed the concerns he had for increasing the 7 amount. He noted there are large industrial containers in the open on his property. 8 9 Councilmember Jacobson stated his concern is with Mr. Hedin having two businesses on his 10 property. He thought if Mr. Hedin wanted to increase production he should consider moving this 11 business to an industrial area in the City. 12 13 Mayor Gamache stated the outside storage issue can be addressed because of the CUP and staff 14 will follow up on this. Mr. Bednarz stated the City will contact Mr. Hedin and make sure what 15 was stored outside is moved inside. 16 17 Mayor Gamache stated the other business Mr. Hedin is running is a financial services business 18 which is also run inside the accessory structure. 19 20 Councilmember Knight stated two thousand gallons would equal ten thousand bottles which 21 seems like a lot. 22 23 Motion carried 3 ayes (Jacobson, Knight, Trude), 2 nays ( Bukkila, Gamache). (See Resolution 24 R101 -10) 25 26 27 CONSIDER AMENDMENT TO LIQUOR LICENSING REQUIREMENTS OF CITY CODE 28 3 -1 AND CITY CODE 12 -12 29 30 Mr. Bednarz stated a potential new business contacted staff about locating a restaurant with a full 31 menu, including liquor, in a vacant restaurant building. It was determined that the city's 32 requirements did not allow a liquor license to be issued due to the Neighborhood Business 33 zoning of the site and the fact that it is within 1,000 feet of a school. The Council had asked for 34 a review of the requirements for liquor licenses to discuss whether they are too restrictive. 35 36 Mr. Bednarz reviewed the information with the Council. 37 38 Councilmember Jacobson stated all of these sites they are looking at seem to be in neighborhood 39 business zoning and all neighborhood businesses right now do not support liquor licenses. If 40 they change it to allow someone to buy the Serendipity building and apply for a liquor license 41 they would also be opening up all the neighborhood business areas in the City and there are some 42 areas he wondered if they really wanted to do that. To encourage the Serendipity to be sold they 43 are opening the door to some other things that may not be in the City's best interest and he 44 thought that was the key in any decision they make. 45 Regular Andover City Council Meeting Minutes —December 7, 2010 Page 5 1 Mr. Bednarz thought that was something the Council needed to focus on. 2 3 Councilmember Trude stated she is concerned with the parking at the Serendipity lot because 4 there was never enough parking for the business that was there. She stated when there were 5 more than ten cars at Serendipity people were parking in the neighborhood behind it because 6 there are signs everywhere else indicating no parking or parking for a particular business only. 7 She stated she has lived in a City that had a successful restaurant turn into a night club and is a 8 miserable thing for the neighborhood. She stated if they are not careful they could end up 9 destroying the integrity of the neighborhood and once a business is in and have a business going 10 the rules are hard to change. 11 12 The Council discussed with staff potential parking problems. 13 14 Councilmember Jacobson wondered if they are looking at this so Serendipity can get a license or 15 are they looking at what is best for the whole city. He thought they needed to discuss that 16 question. 17 18 Councilmember Trude thought one solution might be if they want to see more dining, the beer 19 and wine things work real well with the ethnic restaurants. Maybe they have a CUP that 20 indicates the hours end at a certain time with only allowing beer and wine which might give 21 them more options. Councilmember Knight thought the key to this would be to have ample 22 parking. 23 24 Mayor Gamache thought another option would be to follow the City of St. Paul and allow on 25 street parking for a block or two and then after that by permit parking only. He did not think 26 they were at that point but it is an option. 27 28 Mayor Gamache stated regarding the CUP, it gives the City the ability to decide if an area is 29 good for this type of business or not. He wondered if hours of operation could be set. Mr. 30 Bednarz stated it could be based on the area a business is going into. Mayor Gamache thought 31 they could also write into the CUP minimum parking regulations. Mr. Bednarz stated that was 32 correct. 33 34 The Council and staff reviewed the neighborhood business areas in the City. 35 36 Councilmember Trude wondered if staff could go back and look at restaurants that would fit into 37 these neighborhood business areas. 38 39 Mr. Dickinson stated he heard the Council would not want neighborhood business off sale, even 40 by a CUP. The Council agreed. Mr. Dickinson stated there is a difference between beer and 41 wine and a full liquor license, a full liquor license needs one hundred seats. If they leave the 42 code as written and the business cannot meet one hundred seats they have no business being 43 there and as a part of this process they should look at the parking. He wondered if the Council 44 would allow beer and wine and not a full liquor license in a neighborhood business. 45 Regular Andover City Council Meeting Minutes —December 7, 2010 Page 6 1 Councilmember Bukkila stated she would not want to see every potential business come before 2 the Council; she would like to see a minimum criterion which she thought is where they are 3 headed. 5 Councilmember Jacobson suggested they give staff a little more time to look at the existing 6 neighborhood businesses they have and if they put just a beer and wine license in there how big 7 would the structure need to be and how many parking spots would be needed and would that 8 kind of a facility fit on the present neighborhood business lots. 9 10 Mayor Gamache asked if staff could also look at the issue of having to have a hundred seats for 11 the full license. He thought there had to be options. 12 13 Mr. Bednarz reviewed with the Council the areas with neighborhood businesses that would affect 14 school buffer zones. 15 16 Mayor Gamache stated he would be in favor of switching the school buffer to 400 foot so it is 17 the same as the church buffer. 18 19 City Attorney Baumgartner thought the Council was on the right track and they needed to figure 20 out what they want to put in this. He agreed with Councilmember Jacobson's position to see 21 how much is really affected before an overall change is made. He liked the definition of school 22 but needed to apply the definition to all types of liquor licenses. He suggested the definition of 23 school under Article A also needs to be implemented into Article B since there is no definition in 24 there or they could combine all the definitions when they go back through this and make them 25 applicable to the entitle title itself. He wanted to make sure they were not omitting the definition 26 in Item B. 27 28 Councilmember Trude did not think the school definition addresses her concern. She thought a 29 school had to be residential zoning and the problem they are having is when a school or church 30 leases space in a shopping center then that should be considered a tenant and they should look at 31 the zoning. Mr. Bednarz stated schools are permitted uses in every zoning they have. He 32 thought the exemption from setback requirements when churches or schools are located in 33 commercial districts is what they are talking about. 34 35 City Attorney Baumgartner stated they want to identify schools in strip mall. They do want the 36 schools in strip malls to preclude the primary use which would be a business use which would 37 include liquor. They need to find a way to identify if this happens that they would not be treated 38 like a school when applying to zoning restrictions. 39 40 Motion by Jacobson, Seconded by Knight, to move this item to the second meeting in January 41 2011 to allow staff to compile more information for the Council. Motion carried unanimously. 42 43 Regular Andover City Council Meeting Minutes —December 7, 2010 Page 7 1 FENCE REPLACEMENT REQUEST /16474 VENTRE STREET NW 2 3 Mr. Berkowitz stated the City has a fence permit application process, which helps garner 4 responsible fence installation. Andover residents or their hired contractors submit applications, 5 which are reviewed by City staff. City Code has regulations on fence materials, heights allowed 6 and where fences can and cannot be placed. Fences are not allowed in drainage and utility 7 easements with drainage ponds, above or underground utilities or those needed for access by the 8 City. 9 10 Mr. Berkowitz reviewed the staff report with the Council. 11 12 Councilmember Trude thought they could have a fence as long as it does not obstruct the flow of 13 water and if staff needed to access the property they could take the fence down. Mr. Berkowitz 14 stated the code is actually written to exclude fences within drainage easements. 15 16 Mr. Berkowitz reviewed the City Code with the Council. Councilmember Trude did not think 17 the Code was interpreted the way staff is interpreting it because in the past they have interpreted 18 that if the fence does not obstruct the flow of water and if they are placed where they need access 19 it is at the owner's risk. 20 21 Councilmember Bukkila asked for clarification of where the proposed fence is to be installed. 22 Mr. Berkowitz reviewed the design of the development with the Council. 23 24 Mr. Huffman, the applicant, reviewed his proposed fence plans with the Council. 25 26 Councilmember Jacobson asked why Mr. Huffinan wanted to fence the entire area in. Mr. 27 Huffman stated he has a dog and son and would like to be able to utilize the entire yard. 28 29 Councilmember Jacobson asked if the City Code could be read two different ways, one way 30 would be fences could not be constructed at all to obstruct the water or you can build a fence if it 31 does not obstruct the water. Mr. Berkowitz stated the way they have been interpreting this since 32 the fence permit process began was that fences were not allowed in maintenance or vehicle 33 access easements, ponds and wetland areas and that is the way they have enforced the ordinance 34 through the fence permit process. 35 36 Councilmember Jacobson stated as he reads this, if he can construct a fence so that it does not 37 obstruct the flow of water he is not precluded from doing so according to the first sentence and 38 the second is that the City is worried about getting access for maintenance, if the requirement is 39 they have an eight or ten foot opening for access, would that satisfy the concern. Mr. Berkowitz 40 stated he did not think that relevant to this discussion item. 41 42 Councilmember Jacobson felt they should allow this fence because it is a wire fence and would 43 not affect the flow of water. Councilmember Trude agreed and felt this comes up because the 44 guidelines overstate the code. 45 Regular Andover City Council Meeting Minutes —December 7, 2010 Page 8 1 Mayor Gamache stated the City has been enforcing this and he wondered if they have removed 2 other fences that have been put up because they were in an area where they should not be. Mr. 3 Berkowitz stated they have not because when the fence permit process was put into place; it was 4 moving forward, not going back. 5 Mayor Gamache asked if they have had people come in since the fence permit process was put in 6 place requesting a fence be placed in an easement and were denied. Mr. Berkowitz indicated 7 there have been. 8 9 Councilmember Trude stated they needed to follow the code instead of the guidelines because 10 the guidelines seem to be too strict and she thought they should allow him to install the fence. 11 12 Mr. Dickinson stated his primary concern is they have the code and guidelines that are being 13 enforced, both approved by the Council. They have drainage and utility easements which when 14 you start allowing fences in drainage easements and you have to determine what constitutes 15 stopping the flow of water or not. He stated his concern is not what is fenced in but if they allow 16 a pond to be fenced in, then what pond would they then not allow to be fenced in? He stated you 17 can change the flow of water if a stoppage is created by a fence. He stated it may not affect the 18 property owner with the fence but could affect other property owners in the area. 19 20 Councilmember Jacobson asked if it depended on the style of the fence. Councilmember Trude 21 thought they needed to allow the property owner to use their property they bought as much as 22 they can. 23 24 Councilmember Bukkila asked if there is a difference between actual standing water or not. Mr. 25 Dickinson stated it depended on the time of year. A fence could stop the flow of water and it is a 26 barrier and may stop things including water. He wondered where they would draw the line and 27 how would they would enforce this. 28 29 Mr. Huffman stated he would be willing to put a chunk of money in for escrow if the City would 30 need to come in. He would be willing to build as many gates as needed and would take the fence 31 down if the City needed to access the area. 32 33 Councilmember Trude did not know how they can go beyond their code. It is nice to have 34 guidelines that are simple for people to read and enforce but pulling drainage maps out and 35 figuring out where a fence can and cannot go is not any less work than indicating a chain link or 36 wrought iron fence could be used because of the area. 37 38 Councilmember Jacobson thought this was one of the ordinances where they have to apply some 39 logic to it and could understand a solid board fence would be a problem. 40 41 Motion by Jacobson, Seconded by Knight, to allow a fence to be built on the easement under the 42 following conditions: 43 44 1. It is a chain link fence 45 2. The fence is maintained in a proper condition and free of debris Regular Andover City Council Meeting Minutes —December 7, 2010 Page 9 1 3. A gate is constructed in the fenced area 2 4. Meets the criteria of the City to ingress and egress if the pond needs maintenance over a 3 period of time. 4 5 Mayor Gamache stated this issue they have is that they have been enforcing this. He wondered if 6 they needed to address item 3 in the code. City Attorney Baumgartner suggested the property 7 owner enter into an access agreement which would then run with the property in the event the 8 property owner sells the property. 9 10 Councilmember Jacobson agreed to the addition to the motion. 11 12 5. The property owner will enter into an access agreement with the City. 13 14 Mr. Berkowitz stated they have spent a lot of time reviewing the platting process and require two 15 accesses through the development agreement already and wondered if they needed more than 16 they already had. He did not think they did and it did not appear on the plan that they needed an 17 access in this location so to require each person to grant that he thought it would be more than 18 what they would need. He agreed with the Mayor that they needed to have discussion on what 19 the intent is for the ordinance and where they are moving. Councilmember Jacobson withdrew 20 the #5 addition. 21 22 Motion carried unanimously. 23 24 25 DISCUSSPOTENTL4L 2011 CDBGAPPLICATIONS 26 27 Mr. Bednarz stated 2011 CDBG applications are due at Anoka County on January 13, 2011. The 28 city needs to determine if it will submit applications for this round of CDBG funding. 29 30 Councilmember Jacobson stated the property at Valley Drive and 7ch Avenue could get funds but 31 that is private property and they would have to go through the courts which is a long drawn out 32 process. Mr. Bednarz stated they could also try to negotiate with a willing seller. Mr. Dickinson 33 thought a bank owned the property. 34 35 Councilmember Bukkila suggested they adhere to their budget goals and not create new projects. 36 She would be in favor at the maximum of the housing rehabilitation revolving loan fund and 37 making that available but beyond that she did not have any interest. 38 39 Mayor Gamache asked how much of a chance did they have of the water connection assistance 40 program of going through. Mr. Dickinson stated they just approved an assessment to one this 41 evening and have another property that is looking to hook up. 42 43 Mayor Gamache thought they should focus on the water connection assistance program. 44 45 Councilmember Jacobson thought they could apply for the grant and if they get the full amount Regular Andover City Council Meeting Minutes —December 7, 2010 Page 10 1 asked for they could set up the plan at that time. Mr. Dickinson stated the incentive has to be 2 enough to get them to hook up. 3 4 The Council agreed with Mayor Gamache and thought the water connection assistance program 5 was a good one to apply for. 6 7 8 SCHEDULE COMMISSION INTER VIE WS 9 10 Mr. Dickinson stated the Council is requested to select a night to conduct interviews of the 11 residents who have submitted applications for the various commissions that have vacancies. 12 13 Motion by Jacobson, Seconded by Bukkila, to schedule Commissioner Interviews for January 14 13, 2011 at 6:00 p.m. Motion carried unanimously. 15 16 17 SCHEDULE DECEMBER EDA MEETING 18 19 The Council is requested to schedule an EDA meeting at 6:00 p.m. before the December 21, 20 2010 City Council meeting. 21 22 Motion by Jacobson, Seconded by Trude, to schedule a December EDA Meeting for December 23 21, 2010 at 6:00 p.m. Motion carried unanimously. 24 25 26 SCHEDULE JANUARY 2011 CITY COUNCIL WORKSHOP MEETING 27 28 The Council is requested to schedule a Council Workshop for the month of January for a number 29 of miscellaneous business items. 30 31 Motion by Trude, Seconded by Bukkila, to schedule the January 2001 City Council Workshop 32 for January 25, 2011 at 6:00 p.m. Motion carried unanimously. 33 34 35 SCHEDULE JANUARY HRA MEETING 36 37 The Council is requested to schedule a Housing and Redevelopment Authority (HRA) meeting at 38 6:30 p.m. before the January 4, 2011 City Council meeting. 39 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Regular Andover City Council Meeting Minutes —December 7, 2010 Page 11 Motion by Jacobson, Seconded by Bukkila, to schedule the January HRA Meeting for January 4, 2011 at 6:30 p.m. Motion carried unanimously. ADMINISTRATOR REPORT City Administrator Dickinson updated the Council on the administration and city department activities, meeting reminders, CIP Projects and development activity. MAYORICOUNCIL INPUT (Ken Orttel) — Mayor Gamache stated former Mayor and Councilmember Ken Orttel passed away on Monday. He stated he did not have final details on the wishes of the family but thought it would be forthcoming. Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 9:20 p.m. Respectfully submitted, Susan Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes —December 7, 2010 Page 12 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — DECEMBER 7, 2010 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 2 Approvalof Claims ...................................................................................... ............................... 2 Approve 2011 Tri -City GIS Contract .......................................................... ............................... 2 Order Request for Proposals (Plans & Specs and Inspection Services) /11 -14 /Tower #1/Painting & Rehabilitation ................................................................. ............................... 2 Accept Petition/Order Amended Assessment Roll /Adopt Amended Assessment Roll /10- 33/13607 Crooked Lake Blvd NW /WM (See Resolutions R096 -10 & R097- 10) ............... 2 Approve 2011 Tobacco Licenses ................................................................. ............................... 2 Approve 2011 Contract/TimeSaver Secretarial Service .............................. ............................... 2 Receive Assessment Roll/Waive Public Hearing/Adopt Assessment Roll /10- 29/2619 -2623 138th Avenue NW /WM (See Resolution R098- 10) ............................... ............................... 2 Receive Assessment Roll /Waive Public Hearing/Adopt Assessment Roll /10- 31/1718 Andover Boulevard NW /SS & WM (See Resolution R099- 10) .......................... ............................... 2 Approve 2011 Liquor Licenses .................................................................... ............................... 2 Approve 2011 Private Kennel License ........................................................ ............................... 2 Approve City Administrator Review ........................................................... ............................... 2 Approve Letter of Agreement/Anoka County /Statewide Healthcare Improvement Program.... 2 Approve Quotes /08 -8 /Sunshine Park Skateboard Facility/ Concrete ........... ............................... 2 Approve 2011 Used Vehicle Sales Business License .................................. ............................... 2 Authorize Categories for Fixed Asset Thresholds ....................................... ............................... 2 Approve 2011 Liquor License /Tanners Station ........................................... ............................... 2 Consider Approval of Premises Permit/Pov's Sports Bar /Andover Huskies Youth Hockey Association (See Resolution R102 -10) ................................................. ............................... 2 PUBLIC HEARING /2011 PROPOSED BUDGET AND TAX LEVY .......... ............................... 2 PUBLIC HEARING /CONSIDER AMENDMENT TO CONDITIONAL USE PERMIT (07 -05) TO INCREASE PRODUCTION LIMITS FOR FARM WINERY /3482 —165TH LANE NW (See Resolution R101 -10) ........................................................................... ............................... 3 CONSIDER AMENDMENT TO LIQUOR LICENSING REQUIREMENTS OF CITY CODE 3 -1 AND CITY CODE 12 -12 Motion to Table .......................................... ............................... 4 FENCE REPLACEMENT REQUEST /16474 VENTRE STREET NW ......... ............................... 7 DISCUSS POTENTIAL 2011 CDBG APPLICATIONS ................................ ............................... 9 SCHEDULE COMMISSION INTERVIEWS ............................................... ............................... 10 SCHEDULE DECEMBER EDA MEETING ................................................ ............................... 10 SCHEDULE JANUARY 2011 CITY COUNCIL WORKSHOP MEETING ............................. 10 SCHEDULE JANUARY HRA MEETING ................................................... ............................... 10 ADMINISTRATORREPORT ...................................................................... ............................... 11 MAYOR/COUNCIL INPUT ......................................................................... ............................... 11 Regular Andover City Council Meeting Minutes — December 7, 2010 Page 13 KenOrttel ................................................................................................... ............................... 11 ADJOURNMENT.......................................................................................... ............................... 11 !, :.� �` , jtM* t:0 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 0 (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Direc FROM: Melissa Knutson, Accountant SUBJECT: Payment of Claims DATE: December 21, 2010 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $169,031.14 on disbursement edit list #1- 5 from 12/10/10 — 12/17/10 have been issued and released. Claims totaling $215,535.06 on disbursement edit list #6 dated 12/21/10 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $384,566.20. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, Melissa Knutson Attachments: Edit Lists w H� V _ Ca C� U o0 � U o CD _ y � O N UY a w a it z V Q d O �i a 0 a E z �o ti O N O O O O z z z z ON N N N N b V V7 Coo U.-•� CN U00 �n M CAD �D Vi �D U M Coo O O w O w w N w C l� N M corn U O vzo V O V M M cnv,�o�ry 0 rn v�� �• o U v d- � v U.r d• U O O N O O O O O x ON ON N N N N N V V7 Coo U.-•� CN U00 �n M CAD �D Vi �D U M Coo O O O O O O O N N O O O C l� N M corn U O vzo V O V M M cnv,�o�ry 0 rn v�� �• o U v d- � v U.r d• U O O 000 V •--� N N .N. 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MN. US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public orks /City Engineer FROM: Jason J. Law, Assistant City Engineer SUBJECT: Accept Feasibility Reports /Order Public Hearings /11- 02A,11- 0213,11 -02C, & 11- 02D/2011 Street Reconstruction Projects - Engineering DATE: December 21, 2010 INTRODUCTION The City Council is requested to accept the feasibility reports and order public hearings for the following 2011 Street Reconstruction Projects: I1 -02A (Flintwood Street NW), 11 -02B ( Genthon Ponds), 11 -02C (Rolling Forest) & 11 -02D (East Brook Terrace & Aud. Sub. 137). DISCUSSION Identified in the City's 2011 -2015 Capital Improvement Plan is reconstruction of the following areas: Flintwood Street NW south of 177th Avenue to 175th Avenue, Genthon Ponds, Rolling Forest, East Brook Terrace, and Auditor's Subdivision No. 137. The attached maps depict the project locations. When reconstructing streets, the City's policy is to maintain existing ditch section roadways were applicable, replace existing bituminous curb with concrete curb and gutter, reclaim the existing bituminous surface, construct storm drainage improvements as necessary, and pave a new bituminous surface. This has been a very effective reconstruction method since the City began the process in 1996. Informational meetings were held with all of the aforementioned areas to discuss the projects and provide preliminary information. Attached are sign -in sheets and comments received at these meetings. BUDGETIMPACT The street reconstruction project would be funded from the City's Road & Bridge Fund and 25% of the total project costs would be assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. The following table summarizes the total project costs, City costs, and estimated assessment amounts per lot for each of the four projects. There are significant differences in the assessment amounts per unit mostly based upon the following factors: urban vs. rural lot sizes, presence of ditch sections, bituminous curb, or existing concrete curb and gutter. Mayor and Council Members December 21, 2010 Page 2 of 2 SUMMARY OF 2011 STREET RECONSTRUCTION ESTIMATED PROJECT COSTS Project # Name Estimated City Costs Estimated Assessable Costs Estimated. Project Costs Estimated Assessment / Unit 11 -02A Flintwood Street NW $67,390.00 $22,460.00 $89,850.00 $3,740.00 11 -02B Genthon Ponds $231,100.00 $77,040.00 $308,140.00 $5,930.00 11 -02C Rolling Forest $163,640.00 $54,550.00 $218,190.00 $3,410.00 11 -02D East Brook Terrace & Aud. Sub. No. 137 $199,140.00 $65,440.00 $264,580.00 $1,600.00 $661,270.00 $219,490.00 $880,760.00 ACTION REQUIRED The City Council is requested to accept the feasibility reports and order public hearings for the following 2011 Street Reconstruction Projects: 11 -02A (Flintwood Street NW), 11 -02B (Genthon Ponds), 11 -02C (Rolling Forest) & 11 -02D (East Brook Terrace & Aud. Sub. 137). P ason ectfully su mitted, J. Law Attachments: Resolution, Location Maps Neighborhood Meeting Sign -in sheets and comments CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY REPORTS AND CALLING PUBLIC HEARINGS ON IMPROVEMENTS 2011 STREET RECONSTRUCTION PROJECTS 11 -20A (FLINTWOOD STREET NW) 11 -02B (GENTHON PONDS) 11 -02C (ROLLING FOREST) & 11 -02D (EASTBROOK TERRACE & AUD SUB No 137). WHEREAS, pursuant to Resolution No. 090 -10, adopted the 16th day of November 2010 Feasibility Reports have been prepared by the City Engineer for the improvements: and WHEREAS, such reports were received by the City Council on the 21St day of December , 2010; and WHEREAS, such reports declared the proposed assessments to be feasible for an estimated total project cost of $ 880,760.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Reports for Project Nos. 11 -02A, 11 -02B, 11 -02C & 11 -02D for the improvements. 2. The Council will consider the improvements in accordance with the reports and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 880.760.00 3. A public hearing shall be held on such proposed improvement on the 18th day of January , 2011 in the Council Chambers of the City Hall at 7:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 21St day of December , 2010 , with Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk voting 17597 17539 17473 17427 17379 17331 126 N 2� m 152 17251 17218 17218 ' N t I N 0 125 250 500 �( Feet 1 inch = 360 feet E H I R `� I T 1 A�ND WT WT Y 0 60VVEgK4 ROLLING FOREST 16473 'ss 's 78 N 0 125 250 500 Feet 1 inch = 400 feet EXHIBIT 1 13430 M:,.," [ CCty)) CM-4 OC) C4 3339 OF N 13453 m Co Co CY) N 00 loo 2820 3329 C", 13330 C\l CN -------- 13320 ti C\l 00 > Co 841 1 13430 M:,.," [ CCty)) CM-4 OC) C4 3339 oo 2814 C\l 00 13452 3329 13330 319 -------- 13320 C\l 00 r 13420 841 1 2813 m 13500 13484 13468 13452 --- - ----- 13436 -------- WEE F law; Il. Nell II Am! ILI MM r 13420 1 CO T 13404 LU 13392 � 13339 13380 3368 e a ��An i 13 A] ---- --------- ------- --- - ----- -------- WEE F law; Il. Nell II Am! ILI Tllm IN 0 75 150, 300 Feet I inch : = 250 feet EXHIBIT 1 Q tA N O 0 0 M r z 0 0 U N r V CO � N M T ow LL �N W > C wo zo =a+L _ d T 7j h W > = d o� Z • Q).2 ddb� wwm+ W Z n — Qom >� o = g uj X < 0 LL m z 0 0 U N r .y S N V v� �I 3 S 4 v� 0 v .S zs v° � v w Yl W I V .y S N V v� �I 3 S 4 v� 0 zs .y S N V v� �I 3 S 4 v� 0 � N 0 i k $ @ $ \) [\ \� /\ >; /® §J LO )\ }\ j � (( ca $ F- (1) \ � 0 0 �o a ®k \ CL 222 C5 a�§� c c 2 i 2k� §. ■ § § cL CDƒ� ■ ƒ � e � 6 \ © § � � �L �\ 09 � a w ` Q y m � � a / � r M m \ © § � � �L �\ � \ 0 0 LO r M r Z O I-- U) O U ., '7' v M � Lo i O r Ow W ayN 10 > i w 0 z O = LO N �v O v o 4 4� z• �o aN Z to E g m CD 0 4 zn o O = = CD ate® O i wX O LL 0] Z O I-- U) O U ., '7' -s S hl u t Q rf ` �1 IU T %/ 9 � ay v -� 0 A S 3 s t� v v •a � v w -s S hl u t Q rf ` �1 IU T %/ 9 � ay v -� 0 A S 3 s t� t(.nz L COMMENT SHEET Flintwood Street & Rolling Forest Informational Meeting Monday, November 15, 2010 6:00 p.m. — 7:00 P.M. Name: J) it v C V) %%e i3O -e r4 Address: y% S S l G %vim Phone: 7� 3- E -Mail: 2 m d a 1 SY/ Check the following boxes if you have an underground sprinkler system or electric fence. Existing Underground Sprinkler System ❑ Existing Underground Electric Fence Comments: 7 41 e lyrl ^m lJd,4Ila4g !.� 20// 11607 H: \Engineering \City Projects \Open City Projects \11- 02a2011 Street Reconstruction - Flintwod Street NW\Word Documents\Correspondvme \Neighborhood Meeting - COMMENT SHEET.doc N 1 0 0 0 LO M 0 r 0 W V � o � M �z o w> o Z 0 z �¢ U > o� O Z Q M � N m z r o� < M >C J X 0 LL 0] z 0 0 w U 0 0 0 M T O O Z T � c � Q. O �2 O P - 0 c E I O > L Z� F- � O Y C N to O L N w Ij w d O t IL n In n \J d v � !� U n V )) Ssn' qtly/' IY 1') v' i C I T Y 0 F :. DOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public orks /City Engineer SUBJECT: Order Plans & Specs /11- 14/Tower #1/Painting & Rehabilitation (Supplemental) - Engineering DATE: December 21, 2010 INTRODUCTION The City Council is requested to order the improvement and direct preparation of plans and specifications for painting and rehabilitation for Tower #1, Project 11 -14. Water Tower #1, which is located at 14055 Rose Street NW, has been identified in the 2011- 2015 CIP for rehabilitation in 2011. The rehabilitation will consist of fixing rust problem areas and degraded potions of the tower and repainting both the interior and exterior of the bowl (adding City Logo) and repainting the entire Hydropilar. Request for Proposals were sent out to area consultants for the preparation of plans and specifications and inspection services. The rehabilitation to the tower has a 15 to 20 year life expectancy. The proposals from consultants are due Monday, December 20th so at the time the City Council packets were printed a consultant had not been selected. Supplemental information (resolution) will be provided at the meeting which will include the consultant that will be preparing the plans and specifications and providing inspection services. BUDGETIMPACT The estimated project cost (design and construction) is $650,000 and will be funded by the Water Trunk Fund. ACTION REQUIRED The City Council is requested to approve the resolution that will be provided as supplemental information ordering the improvement and directing preparation of plans and specifications for painting and rehabilitation for Tower #1, Project 11 -14. Respectfully submitted, David D. Berkowitz Capital Plan 2011 thrit 2015 City of Andover, MN Project# 11- 48100 -03 Project Name Water Tower #1 Rehabilitation Type Improvement Department Water useful Life 15 -20 Years Contact DPW / City Engineer Category Utilities Priority 1 -High cation of Tower # 1 includes fixing rust with new City Logo. of the tower and repainting both the interior of the bowl and the will allow this tower to be used for the next 15 to 20 years. Expenditures 2011 2012 2013 2014 2015 Total 650,000 Improvement 650,000 Total 650,000 650,000 Sources 2011 2012 2013 2014 2015 Total ik Mind 650,000 650,000 Impact/Other Total 650,000 650,uuu 82 NDOVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI NDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Will Neumeister, Community Develop ent Directortvcf - FROM: Courtney Bednarz, City Planner SUBJECT: Approve Final Plat/Andover Station North 4`h Addition — Planning DATE: December 21, 2010 INTRODUCTION The City Council is asked to approve the final plat for Andover Station North 4`h Addition. DISCUSSION The final plat will combine the Dynamic Sealing site with the property to the south. Additionally, the property line on the southerly property will be shifted to the west to align with the westerly property line of the Dynamic Sealing site as shown on the attached final plat. A separate item on tonight's agenda will vacate existing easements along property lines to allow the Dynamic Sealing expansion previously discussed by the Andover Economic Development Authority. ACTION REQUESTED The Council is asked to adopt the attached resolution approving the final plat with conditions. Attachments Resolution Location map Final Plat (full size plan in packet) Res ct 11 submitted, Co y Bednarz Cc: Jeff Meister Dynamic Sealing Technologies Inc. 13829 Jay Street NW U CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA A RESOLUTION APPROVING THE FINAL PLAT OF ANDOVER STATION FOURTH ADDITION ON PROPERTY LEGALLY DESCRIBED AS: Lot 1, Block 3, ANDOVER STATION NORTH, EXCEPT the west 318.24 feet thereof, Anoka County, Minnesota. Lots 2 and 3, Block 3, ANDOVER STATION NORTH, Anoka County, Minnesota. WHEREAS, the City Council has approved the preliminary and final plat of Andover Station North; and WHEREAS, the Developer has presented a final plat of Andover Station 4th Addition to combine two lots and adjust the property line between Lots 2 and 3, Block 1, Andover Station North; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the final plat of Andover Station 4th Addition contingent upon the following: 1. The plat shall conform to the final plat stamped received by the City of Andover December 9, 2010. . 2. Park dedication and trail fees shall be paid as designated in the purchase agreement between the Andover Economic Development Authority and Dynamic Sealing technologies, Inc. 3. The developer shall be required to record an addendum to include the new legal descriptions of the properties created with this final plat in the established property owners association. 4. Contingent upon staff review and approval for compliance with City ordinances, policies and guidelines. Adopted by the City Council of the City of Andover this -th day of December, 2010. CITY OF ANDOVER ATTEST: Michelle Hartner, Deputy City Clerk Michael R. Gamache, Mayor V Q N � Y j UJ WRN q C I T Y 0 F A / 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Cle SUBJECT: Approve 2011 Animal Control Contract DATE: December 21, 2010 INTRODUCTION Attached is the proposed animal control contract for 2011. DISCUSSION The proposed contract reflects no rate changes from 2010. ACTION REQUIRED The City Council is requested to approve the animal control contract for 2011. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: 2011 Contract ANIMAL CONTROL AGREEMENT THIS AGREEMENT, made this 1St day of January 2011, by and between Marline Skinner, 28901 Dahlia St., Isanti, Minnesota, 55040, hereinafter referred to as "Contractor ", and the City of Andover, Minnesota, hereinafter referred to as "City". WITNESSETH, that Contractor and City, for the consideration stated herein, mutually agree as follows: 1. STATEMENT OF WORK. Contractor shall furnish all labor, equipment, and services performed for the job of animal control officer for the City, as set forth below in an efficient and workmanlike manner in accordance with this Agreement. Contractor shall comply with all federal, state, and local laws and ordinances in performing the duties as specified herein. 2. THE CONTRACT PRICE. The City will pay Contractor for performance of this Contract, in current funds as follows: a. Sixty and no /100 Dollars ($60.00) per animal for pick -up of dogs or other animals as directed by the members of the Anoka County Sheriff's Office, City Council, or City Clerk whether an animal is then actually picked up or if the Contractor goes to a place as directed and finds there is no animal to be picked up. b. Twenty and no /100 Dollars ($20.00) boarding fee per day, per dog c. Twelve and no /100 Dollars ($12.00) boarding fee per day, per cat. d. Seventy Five and no /100 Dollars ($75.00) per animal for pickup of dogs or other animals during closed hours (see attachment). Owners will be charged Seventy Five and no /Dollars ($75.00) for late fee. e. Thirty and no /100 Dollars ($30.00) per additional animal picked up during the same call. f. The fees for animals picked up more than once will be doubled for owners. CONTRACTOR'S DUTIES. Contractor shall upon request of the members of the Anoka County Sheriffs Office, City Council, or the City Clerk take all reasonable steps to catch and take into custody any animal determined to be in violation of any City Ordinance or Minnesota State Statute. All apprehensions of dogs or other animals directed by the members of the Anoka County Sheriffs Office, City Council, or the City Clerk shall be treated humanely and shall be delivered into the custody of the party or facility designed by the City. The Contractor agrees to comply with all the state laws regarding waiting periods. The Contractor shall supervise the advertisement and publication of notice when an animal has been picked up. 4. IDENTIFICATION. The City shall provide Contractor with appropriate credentials and/or identification to identify her as the "Animal Control Official for the City of Andover ". IDEMNIFICATION. Contractor agrees to indemnify and hold the City harmless against all claims, losses, causes of action, and expenses, including legal expenses, relative to Contractor's performance of this Contract. City shall not be liable for any loss suffered by Contractor due to personal injury or because of damage to, or destruction of, any property, or any loss of profits or other consequential damages or any inconveniences resulting from the theft, damage to, or destruction of personal property. City may, at its option, but with no obligation to do so, obtain insurance covering Contractor against liability to third parties relative to Contractor's performance of this Contract. Contractor shall be solely responsible for obtaining, at her own expense, any insurance coverage which she may desire insuring herself against personal injury or property damage or against liability to third parties. 6. LEGAL STATUS. The parties agree that the Contractor is in full control of the manner in which work is pursued and the Contractor shall not receive retirement benefits, PERA benefits, or any other fringe benefits offered to employees of the City and shall, in all respects be deemed an Independent Contractor. 7. TERMINATION. It is further agreed that in a case of violation, breach or non- performance by Contractor of any of the agreements contained in this Contract, City shall have the right to declare this Contract immediately null and void upon written notice to Contractor. 8. REPRESENTATION. The Contractor represents that she employs employees who are properly trained to perform the Contract, and if required by the State, are certified by the State of Minnesota. 9. TERM. This Contract shall become effective upon its execution and continue month to month with a 60 -day notification of termination. No amendment or modification of this Contract shall be effective unless made in writing and signed by both the City and the Contractor. IN WITNESS THEREOF, the parties have executed this Contract at the City of Andover, Minnesota, on the day and year first above written. Contractor CITY OF ANDOVER Attested by: City Clerk Mayor ,. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and City Council Jim Dickinson, City Administrator Michelle Hartner, Deputy City Clerk Approve 2011 Massage Therapy Licenses December 21, 2010 INTRODUCTION Massage therapy licenses expire on December 31, 2010. DISCUSSION The following has applied for renewal of their license, paid the appropriate fees and been approved by the Sheriff's Office. Sarah Berg, 1883 Station Parkway NW Colleen Geigle Lossing, 15190 Bluebird St. NW, Suite 108 Danielle Holten, 15190 Bluebird St. NW, Suite 108 ACTION REQUIRED The City Council is requested to approve the above licenses for the period of January 1, 2011 through December 31, 2011. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: License application D- ;�;`,`- , 1 � . 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US THERAPEUTIC MASSAGE ESTABLISHMENT LICENSE APPLICATION 1. Name of Applicant n 16.E I(? O-n 11" ° 0-e-v-) First Middle Last 2. Applicant's Date of Birth (must be 18 yrs old) 3. Telephone Number of Applicant 4. Home Address of Applicant 5. Address of Business /Premises to be Licensed_ 16 190 6. Name of Business /Premises ES75e tFA-h a SSC c C 7. Telephone Number for Business /Premises 8. Legal Description of Business/Premises to be Licensed A n 9. AIame of Owner of Premises to be Licensed 10. Address of Owner of Premises to be Licensed 11. Within the preceding five years has the applicant or spouse been convicted of any felony, crime or violation of any ordinance other than traffic. If so, provide the state or county of conviction, the date of conviction and the specific crime so committed. 12. If the applicant is a corporation list the names, addresses and dates of birth of all persons having a beneficial interest therein (i.e. officers, directors, stockholders). 13. Description of services to be provided. The information requested in items 1,2,3 and 9 must be provided for all owners, lessees, operators and massage therapists of the proposed therapeutic massage establishment. Insurance: Each applicant for a license shall file with the city a public liability insurance policy or certificate of insurance from a company authorized to do business in the state of Minnesota, insuring the applicant against any and all loss arising out of the use, operation or maintenance of the therapeutic massage establishment. The policy of insurance shall be in limits of not less than five hundred thousand dollars ($500,000.00). Failure to keep in full force and effect the insurance required herein is grounds for revocation. Prior to consideration of the application by City Council, an investigation shall be made by the code enforcement officer and the building official to determine compliance with this chapter of all premises proposed to be licensed, and by the County Sheriff's Department of all persons listed on the license application. Applicant and associates in this application will strictly comply with all ordinances of the City. I hereby certify that I have read the foregoing questions and that the answers are true of my own knowledge. signature of Applicant Date License Fees: _ Single Application: $200.00 _ Corporate Application: $300.00 —Partnership Application: $300.00 Residential Application: Conditional Use Permit (refer to fee schedule for fee) (fees include investigation fee) Renewal Fee: $150.00 _ Receipt #AUA�-0�44 Amount Paid SO t OQ Date Paid I -ID Anoka County Sheriff's- ZApprove Deny City Clerk: Approve Deny City Council *: Approve Deny * Council needs to approve Conditional Use Permit requests only. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Therapeutic Massage Therapist License Application Pursuant to City Code 3 -6 the following information must be provided prior to approval: 1. Name of A 2. Applicant's Date of Birth (must be 18 years old) — 3. Telepho e Number of Applicant - 4. - — 4. Home Address of Applicants. _� ✓ , 5. I will be working as a massage therapist at: a Residential Home. Provide address & legal description of home a Business. Provide address of business l l l�1? % /�'�i� 6. Number of years experience as a massage therapist 7. Previous employment as a massage therapist (list name, address and position held: J� V 8. Description of any crime or other offense, including the time, place, date, and dispohilion for which the applicant has been arrested and convicted: Provide a statement as to whether the applicant has had any license denied, revoked or suspended in the City of Andover or the State of Minnesota, the reason therefore, and the business activity or occupation of the applicant subsequent to such suspension, revocation or denial. (Attach separate sheet) Furnish proof of graduating from a school of therapeutic massage with a core curriculum of at least 500 hours of in- class, teacher supervised instruction of which no more than 200 hours shall be clinical training. Prior to consideration of the application an investigation shall be made by the county sheriff's department of all persons listed on the license applications. wq r C:.m fin•c Annlira t Date Massage Therapist Application Fee: $175.00 Annually (includes investigation fee) Receipt Z � la Date Paid _ Anoka County Sheriff Approve _Deny City Clerk: Approve Deny City Council: Approve Deny 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 + (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Therapeutic Massage Therapist License Application Pursuant to City Code 3 -6 the following information must be provided prior to approval: n 1. Name of Applicant First Middle Last 2. Applicant's Date of Birth (must be 18 years old) 3. Telephone Number of Applicant_ J 1 4. Home Address of Applicant_ � � Y _ 5. I will be working as a massage therapist at: a Residential Home. Provide address & legal description of home a Business. Provide address of business l W3 5j -Ann' Nt:- { -�Ft� /vt( i ,•,or rz3 —�. C V;rt,< 6. Number of years experience as a massage therapist 7. Previous employment as a massage therapist (list name, address and position held: 8. Description of any crime or other offense, including the time, place, date, and disposition for which the applicant has been arrested and convicted: Provide a statement as to whether the applicant has had any license denied, revoked or suspended in the City of Andover or the State of Minnesota, the reason therefore, and the business activity or occupation of the applicant subsequent to such suspension, revocation or denial. (Attach separate sheet) `? " Furnish proof of graduating from a school of therapeutic massage with a core curriculum of at least 500 hours of in- class, teacher supervised instruction of which no more than 200 hours shall be clinical training. Prior to consideration of the application an investigation shall be made by the county sheriff's department of all persons listed on the license applications. Signature of Applicant Date r' ee■■• eeeeeeee• eeeeeeeeeeeeeeeeeee • ■eeeeeeeeseeeeeeee a eeeee ■sees ■eese� Massage Therapist Application Fee: $175.00 Annually (includes investigation fee) Receipt O O- 66483] Date Paid I a — I o Anoka County Sheriff t •'L' �Approve _Deny City Clerk: Approve Deny City Council: Approve Deny 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrat FROM: Michelle Hartner, Deputy City C SUBJECT: Consider Approval Application for Exempt Permit/Anoka Area Chamber of Commerce DATE: December 21, 2010 INTRODUCTION Anoka Area Chamber of Commerce has submitted an application for a raffle at an event they are hosting on February 25, 2011 at the Courtyards of Andover. DISCUSSION Council can either a) approve the application with no waiting period; b) approve the application with a 30 day waiting period; or c) deny the application. ACTION REQUIRED The City Council is requested to consider approval of the application with no waiting period. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Application 2010 /DEC /08 /WED 12:19 PM ANOKA AREA CHAMBER FAX No,7634210577 P,002 Page 1 of 2 7709 Minnesota Lawful Gambling Application fee LG220 Application for Exempt Permit" If a "cation Dos ",red cr reoeived: less than 30 days more than 30 days An exempt permit may be issued to a nonprofit organization that: before the event before the event - conducts lawful gambling on five or fewer days, and $ f 00 550 - awards less than $5o,000 in prizes during a calendar year. ORGANIZATION INFORMATION Check #. Organization name Previous gambling permit number Type of nonprofit organization. Check one. C eG N i ❑ Fraternal 0 Religious Ej Veterans 14 Other nonprofit organization �Ql r �� A � �' Mailing address City State Zip Code County Name o hieff executive officer CEO) Daytime phone number Email address 7` Y �.✓'o � Gv� ^ y4%— 7/3c�i jd lc a�ok�+�ircwc " Attach a copy of ONE of the following for proof of nonprofit status. Check one. rDo not attach a sales tax exempt status or federal ID employer numbers as they are not proof of nonprofit status. I I Nonprofit Articles of Incorporation OR a current Certificate of Good Standing. u Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 180 State Office Building, St. Paul, MN 55155 Phone: 651 -296 -2803 ElIRS income tax exemption [501(c)) letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877 - 829 -5500, ElIRS - Affiliate of national, statewide, or international parent nonprofit organization. (charter) i if your organization falls under a parent organization, attach copies of both of the following: a. IRS letter showing your parent organization is a nonprofit 501(0) organization with a group ruling, and b, the charter or letter from your parent organization recognizing your organization as a subordinate, IRS. proof previously submitted to Gambling Control Board If you previously submitted proof of nonprofit status from the IRS, no attachment is required. GAMBLING PREMISES INFORMATION Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) late C'��.��Y�,� a A�r/���, -� Address (do not use F(? box) City zip Cod`e / County Jr—�l pf /�Li`7r r r7 �`• Y1 ,107,e1-- 5�7 Dates) of activity (for raffles, indicate the date of the drawing) Check the box or boxes that indicate the type of gambling activity your organization will conduct: ❑ Bingo* LeiRaffies ❑ ❑ Paddlewheels• Pull -Tabs' ❑Tipboards* * Gambling equipment for pull -tabs, bingo paper, tipboards, and Also Complete paddlewheels must be obtained from a distributor licensed by the page 2 of this form. Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to Conduct bingo.. _ Printorm To find a licensed distributor, go to www,gcb.kate,mn.us and click on List Reset.Fvrm: of Licensed Distributors, or tali 651 -639 -4076. -- � -* `*a 2010 /DEC /08 /1YED 12;19 PM ANOKA AREA CHAMBER FAX No,7634210577 P,003 I LG220 Application for Exempt Permit Page z of 2 7109 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT If the gambling premises is within city limits, if the gambling premises is located in a township, a a city official must check the action that the city is county official must check the action that the county is taking taking on this application and sign the application. on this application and sign the application. A township official is not required to sign the application. The application is acknowledged with no waiting period. The application is acknowledged with no waiting period, The application is acknowledged with a 30 day waiting _,__ The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 period, and allows the Board to issue a permit after 30 days (60 days for a 1 St class city), days. _;__The application is denied- The application is denied, Print county name Print city name On behalf of the County. I acknowledge this application. On behalf of the City, I acknowledge this application. Signature of county official receiving application Signature of dty.officiai receiving application Title Qate ! 1� (Optional) TOWNSHIP_ On behalf of the township, I acknowledge that the organization is applying for exempted gambling Title Date activity within township limits. (A townshlp has no statutory authority to approve or deny an application [Minnesota Statute 349.186)] Print township name Signature of township official acknowledging application Title Date ! CHIEF EXECUTIVE OFFICER'S SIGNATURE The information provided in this application is complete and aco rate to the best of my knowledge. 1 acknowledge that the financial report will be completed and returned to in 3o days of the date of our gambling activity. Chief executive, officer's signature Date. Complete a separate application for ' ch ganlbing activity: Financial report and recordkeeping required One day of gambling activity, A financial report form and instructions will be sent with - two or more consecutive days of gambling activity, your permit, or use the online fill -in form available at each day a raffle drawing is held www,gcb.state,mn.us. Within 3.0 days of the activity date, complete and return the financial report form to the Send application with: a copy of your proof of nonprofit status, and Gambling Control Board. application fee for each event. Questions? Make check payable to "State of Minnesota." Call the L'icens'ing Section of the Gambling Control Board at 651 -689 -4076, To: Gambling Control Board 1711 West County Road B, Suite 300 South _ ;; prilit Foiim- ? i "Reset ;Form ° -: ; Roseville, MN 55113 - Data privacy. This form will be made available in alternative format (Le. large print, Braille) upon request. The information requested on This form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling acrlvltles in Minnesota, You have the right To refuse To Supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a permit. If you supply the information requested, the Board will be able to process your application, Your name and and your organization's name and address will be public information when received by the Board. All the other Information you provide will be private data until the Board issues your permit. When the Board issues your permit, art of the information provided to the Board will become public. If the Board does not Issue a permit, all information provided remains private, with the exception of your name and your organization's name and address which will remain public. Private data are available to: Board mambers, Board staff whose work requires access to the information; Minnesaia's Department of Public Safety: Attorney General: Commissioners of Administration, Finance, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other Individuals and agoncles that are speoificalty authorized by state or federal law to have access to the Information: individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your 6onsent. • 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and City Council Jim Dickinson, City Administrator Michelle Harmer, Deputy City Cle Approve 2011 Commercial Kennel License December 21, 2010 INTRODUCTION Kennel licenses expire on December 31, 2010. DISCUSSION Jill Huston, owner of Dover Kennel has applied for renewal of her commercial kennel license and paid the appropriate fee. ACTION REQUIRED The City Council is requested to approve the commercial kennel license for the period of January 1, 2011 through December 31, 2011. Respectfully submitted, Michelle Harmer Deputy City Clerk Attach: License application ANLDb 06 �'s. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US COMMERCIAL DOG KENNEL LICENSE APPLICATION CITY CODE TITLE 5, CHAPTER 1 Commercial (any place where a person accepts dogs from the general public and where such animals are kept for the purpose of selling, boarding, breeding, training, or grooming) Name l �5'fZ�✓, Address ao- 4aylSoy\ 6(U ter- , W a 5554 q Telephone Number � (,,3 Lf 3 4 `7 3 3 a' Number of Dogs 'a) C) Kennel Name \-). cy- V -e- l Yxe-j Property Method of Waste 4,31q Will facility be used for training dogs? Number of Attach a scaled drawing of the property and structures affected showing: scale and north arrow; dimensions of the property and structures; front, side and rear yard building setbacks; adjacent streets; and location and use of existing structures within 100 feet. Fee: New License $380.00 (includes Conditional Use Permit and Recording Fees) Renewal License $25.00 9 �L City Council Action 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Direcl FROM: Scott Allen, IT Coordinator SUBJECT: Approve 2011 Server /Storage Infrastructure upgraae DATE: December 21, 2010 9 INTRODUCTION City Council is requested to receive quotes and consider awarding the contract for Server /Storage Infrastructure upgrade in 2011. DISCUSSION The Andover City Council, as part of the October 19, 2010 Council meeting, officially adopted the 2011 -2015 Capital Improvement Plan and on December 21, 2010, will officially adopt the 2011 Annual Operating Budget. Included in the operating budget is the Server /Storage Infrastructure upgrade with a budget of $50,000. Quotes were received from the following companies for implementation of the project: St. Croix Solutions $41,465.00 Northland Systems $49,825.00 Solbrekk Business Tech Solutions $56,510.00 IT Staff has met with each company and reviewed all quotes and is recommending the low quote from St. Croix Solutions. BUDGET IMPACT The server /storage infrastructure upgrade is funded by the Capital Projects Levy. ACTION REQUESTED The Andover City Council is requested to approve the quote from St. Croix Solutions in the amount of $41,465 for the Server /Storage Infrastructure upgrade. Respectfully submitted, Scott Allen Capital Plan City of Andover, MN Project# 11- 41420 -02 Project Name VMWare Virtual Server/ SAN Project 2011 thint 2015 Type Equipment Department tntormanon lectmotogy Useful Life 5 years Contact IT Coordinator Category Information Technology Priority 1 -High Continue the development of a virtual server environment and add data protection / redundancy with an additional server, H/A solution. Project was started in December 2009 with minimal equipment and software. moving to a virtual environment, the City will save in the long run on equipment costs, power consumption and time spent on Expenditures 2011 2012 2013 2014 2015 Total Technology Improvements 50,000 50,000 Total 50,000 50,000 Funding Sources 2011 2012 2013 2014 2015 Total Capital Projects Levy 50,000 50,000 Total 50,000 50,000 Budget Impact/Other By moving to a virtual environment, multiple servers run on one physical piece of hardware saving in equipment and power costs compared to running multiple servers. Also savings on A/C costs due to less heat generated by one vs multiple. Time spent on upgrades and/or troubleshootine would also be reduced by a virtual environment. 105 I 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Approve HVAC Preventative Maintenance Contract/Corval Group DATE: December 21, 2010 1', INTRODUCTION The City has an annual hvac preventative maintenance contract for City Hall, Public Works, Fire Stations, Water Treatment Plant, and Community Center with Corval Group. The contract for preventative maintenance expires on December 31, 2010. The new contract will be for three years at 2010 rates. DISCUSSION Finance is recommending that the City renew the contract with Corval Group. The City has had an excellent working relationship with this company, and is very pleased with the quality of their maintenance services. Corval Group is instrumental in maintaining the hvac equipment of Andover's facilities. BUDGET IMPACT The fee will be $26,688 per year for the next three years; 2011, 2012, and 2013. In addition, the hourly repair rates will be locked in for those three years as well with no change from 2010. Attached are the signature pages with a summary of each contract. Additional details are available in the Finance Department. ACTION REQUESTED The Andover City Council is requested to approve the attached hvac preventative maintenance contracts with Corval Group. Respectfully submitted, V" -e -� Lee Brezinka Attachment Corval Constructors, Inc., will provide the services listed above in accordance to the terms, conditions and schedules set forth in this agreement found on the reverse side of this cover sheet or on attachments. Total Price for Contract Maintenance Agreement is $7,595.00 per year. This agreement coverage will begin January 1.2011, upon acceptance and signature of this agreement. Purchaser agrees to pay Corval Group in advance the semi - annual amount of $3.797.50 . Prices quoted in this proposal are guaranteed for thirty (30) days from proposal date above. After which prices are subject to change at Corval Constructors, Inc. sole discretion. Corval Constructors, Inc. Submitted by: Jerry Horn Title: Account Manaeer Jegy9forn %`l '/J - / G% Signature(s) Date A roved Cor al Constructors, Inc. Signature Date Title CORVAL C7ROUP Corporate aeudquelers 1633 Eutlis S4eet St. Paul. MN 55108 -1219 P651.645.0451 w+w.cawkouP.ccm Client Name (Print/ Type) Client Signature Title Date An Ajfinnative Action, Equal Opportunity Employer CORVAL G UP'' CONTRACT MAINTENANCE AGREEMENT DATE: December 10; 2010 PROPOSAL #: 11- 110433 PREPARED FOR: LOCATION(S): City of Andover City Hall / Fire Stations / Garages 1685 Crosstown Blvd NW Andover, MN 55304 Attu: Ron S Attn: Ron Scott Phone #: 763.767.5164 Fax #: 763.767.5190 Phone M 763.767.5164 Fax #: 763.767.5190 MAINTENANCE AGREEMENT *See attached "Schedule All for a listing of equipment covered under this agreement Services Provided; 1. Three Year Preventive Maintenance Contract 2. Semi- Annual Maintenance Inspections 3. Annual Belt Replacement (Spring) 4. Annual Filter Changes on Infrared Heaters (Fall) 5. Annual Condenser Coil Cleaning (after cottonwood season) 6. 24 Hour Emergency Support Service Available at Prevailing Rate ** All Air Filters are the Responsibility of the City *See attached "Schedule B" for detailed description of services performed Corval Constructors, Inc., will provide the services listed above in accordance to the terms, conditions and schedules set forth in this agreement found on the reverse side of this cover sheet or on attachments. Total Price for Contract Maintenance Agreement is $7,595.00 per year. This agreement coverage will begin January 1.2011, upon acceptance and signature of this agreement. Purchaser agrees to pay Corval Group in advance the semi - annual amount of $3.797.50 . Prices quoted in this proposal are guaranteed for thirty (30) days from proposal date above. After which prices are subject to change at Corval Constructors, Inc. sole discretion. Corval Constructors, Inc. Submitted by: Jerry Horn Title: Account Manaeer Jegy9forn %`l '/J - / G% Signature(s) Date A roved Cor al Constructors, Inc. Signature Date Title CORVAL C7ROUP Corporate aeudquelers 1633 Eutlis S4eet St. Paul. MN 55108 -1219 P651.645.0451 w+w.cawkouP.ccm Client Name (Print/ Type) Client Signature Title Date An Ajfinnative Action, Equal Opportunity Employer Corval Constructors, Inc., will provide the services listed above in accordance to the terms, conditions and schedules set forth in this agreement found on the reverse sruu of this cover sheet or on attachments. Total Price for Contract Maintenance Agreement is $15.798.00 per year. This agreement coverage will begin January 1, 2011, upon acceptance and signature of this agreement. Purchaser agrees to pay Corval Group in advance the semi- annual amount of $7.899.00. Prices quoted in this proposal are guaranteed for thirty (30) days from proposal date above. After which prices are subject to change at Corval Constructors, hie. sole discretion. Corval Constructors, Inc. Submitted by: Jerry Hom Title: Account Manager .Teny Morn /0-10—/o Signature(s) Date A ved by Corval Constructors, Inc. is - �o - /o Signature Date -EVto Title CORVALGROUP 1633 Eu.N Su t 1633 Paul, MI 5 510 St.51. S.G4 5ID &1219 e 651.645.0451 uv+r..sm:lgv,Pton Client Name (Print/ Type) Client Signature Title An Ajfirrnadve Action, Equal Opportunity Employer ® C0RVAL,,4 YY -4. 1 ..o CONTRACT MAINTENANCE AGREEMENT DATE: December 10, 2010 PROPOSAL #: 11- 110433 PREPARED FOR: LOCATION(S): City of Andover Community Center 1685 Crosstown Blvd NW Andover, MN 55304 Attn: Ron S Attn: Ron Scott Phone #: 763.767.5164 Fax #: 763.767.5190 Phone #: 763.767.5164 Fax #: 763.767.5190 MAINTENANCE AGREEMENT *See attached "Schedule All for a listing of equipment covered under this agreement Services Provided; 1. Three Year Preventive Maintenance Contract 2. Semi - Annual Maintenance Inspections a. Spring & Fall on Rooftop Units, Air Handling Units & Exhaust Fans 3. Boiler Preventive Maintenance a. Pre - Season Cleaning of Boilers b. Heating Season Start -Up c. Monthly Operating Checks and Log Book Update 4. Annual Preventive Maintenance a. VAV Boxes, Heaters, Inside Units 5. Annual Belt Replacement (Spring) 6. Annual Condenser Coil Cleaning (after cottonwood season) 7. 24 Hour Emergency Support Service Available at Prevailing Rate ** All Air Filters are the Responsibility of the City *See attached "Schedule B" for detailed description of services performed Corval Constructors, Inc., will provide the services listed above in accordance to the terms, conditions and schedules set forth in this agreement found on the reverse sruu of this cover sheet or on attachments. Total Price for Contract Maintenance Agreement is $15.798.00 per year. This agreement coverage will begin January 1, 2011, upon acceptance and signature of this agreement. Purchaser agrees to pay Corval Group in advance the semi- annual amount of $7.899.00. Prices quoted in this proposal are guaranteed for thirty (30) days from proposal date above. After which prices are subject to change at Corval Constructors, hie. sole discretion. Corval Constructors, Inc. Submitted by: Jerry Hom Title: Account Manager .Teny Morn /0-10—/o Signature(s) Date A ved by Corval Constructors, Inc. is - �o - /o Signature Date -EVto Title CORVALGROUP 1633 Eu.N Su t 1633 Paul, MI 5 510 St.51. S.G4 5ID &1219 e 651.645.0451 uv+r..sm:lgv,Pton Client Name (Print/ Type) Client Signature Title An Ajfirrnadve Action, Equal Opportunity Employer Corval Constructors, Inc., will provide the services listed above in accordance to the terms, conditions and schedules set torte In tnls agreement iounu un ulc mvcisc bi of this cover sheet or on attachments. Total Price for Contract Maintenance Agreement is $3,295.00 per year. This agreement coverage will begin January 1201 1, upon acceptance and signature of this agreement. Purchaser agrees to pay Corval Group in advance the semi -annual amount of $1.647.50 . Prices quoted in this proposal are guaranteed for thirty (30) days from proposal date above. After which prices are subject to change at Corval Constructors, Inc. sole discretion. Corval Constructors, Inc. Submitted by: Jerry Horn Title• Account Manager JeyyMOM ^/Z) Signature(s) Date A ed by Corval Constructors, Inc. - A.---Id -lo Signature Date Title CORVALI:�i7OUP 1633 Ee2Stmt St. P .), NI 5510 51. 51.64 M11N 553031219 P 651.645.0451 rmd.ccrvalpp,p.cpn Client Name (Print/ Type) Client Title Date An Affirmative Action, Equal Opportunity Employer to CORVAL GROU , CONTRACT MAINTENANCE AGREEMENT DATE: December 10, 2010 PROPOSAL #: 11- 110433 PREPARED FOR: LOCATION(S): City of Andover Water Department 1685 Crosstown Blvd NW Andover, MN 55304 Attn: Ron S Attn: Ron Scott Phone #: 763.767.5164 Fax #: 763.767.5190 Phone #: 763.767.5164 Fax #: 763.767.5190 MAINTENANCE AGREEMENT *See attached "Schedule A" for a listing of equipment covered under this agreement Services Provided; 1. Three Year Preventive Maintenance Contract 2. Semi- Annual Maintenance Inspections 3. Annual Belt Replacement (Spring) 4. Annual Filter Changes on Infrared Heaters (Fall) 5. Annual Condenser Coil Cleaning (after cottonwood season) 6. 24 Hour Emergency Support Service Available at Prevailing Rate ** All Air Filters are the Responsibility of the City *See attached "Schedule B" for detailed description of services erformed Corval Constructors, Inc., will provide the services listed above in accordance to the terms, conditions and schedules set torte In tnls agreement iounu un ulc mvcisc bi of this cover sheet or on attachments. Total Price for Contract Maintenance Agreement is $3,295.00 per year. This agreement coverage will begin January 1201 1, upon acceptance and signature of this agreement. Purchaser agrees to pay Corval Group in advance the semi -annual amount of $1.647.50 . Prices quoted in this proposal are guaranteed for thirty (30) days from proposal date above. After which prices are subject to change at Corval Constructors, Inc. sole discretion. Corval Constructors, Inc. Submitted by: Jerry Horn Title• Account Manager JeyyMOM ^/Z) Signature(s) Date A ed by Corval Constructors, Inc. - A.---Id -lo Signature Date Title CORVALI:�i7OUP 1633 Ee2Stmt St. P .), NI 5510 51. 51.64 M11N 553031219 P 651.645.0451 rmd.ccrvalpp,p.cpn Client Name (Print/ Type) Client Title Date An Affirmative Action, Equal Opportunity Employer (9) 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Approve Donations for 2011 Senior Class All Night Parties DATE: December 21, 2010 INTRODUCTION The City is starting to receive requests from the Senior All Night Parry Donation Committees for a City donation to help fund activities in support of a High School Senior All Night Party. DISCUSSION For the past three years the City Council approved donations of $2.00 per student who are graduating that are Andover residents to all requesting senior class parties. The question is whether or not the City Council wants to proceed with that direction again in 2011. The donation amount would be used to assist each association to hold the All Night Party, with funds being used for foods, events and other miscellaneous items that celebrate the accomplishments of the graduating senior class. The City Council, pursuant to the Public Purpose Expenditure Policy adopted by the Council provides for such a donation. The All Night Party's primary goal is to provide a safe atmosphere for graduating seniors by keeping them off the road and in a supervised environment. Parents coordinate and supervise the "party" and volunteer their time to the event. BUDGET IMPACT Funding for a donation is available through the City's Charitable Gambling Fund and donations are made based on available funding. Estimate of the total donation to all requesting schools in 2011 would be $1,200. ACTION REQUESTED Approve donations of $2.00 per student who are graduating that are Andover residents to all requesting senior class parties in 2011. submitted, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director' FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Adopt 2011 Fee Ordinance DATE: December 21, 2010 (9) INTRODUCTION Each year staff reviews the fees that are charged for various permits, licenses, service charges and other items and recommends changes to certain fees. DISCUSSION The proposed 2011 Fee Ordinance is attached. Additions are highlighted in red and deletions are designated with a strike- through. Also attached is the summary of the ordinance to be published. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to adopt the attached Fee Ordinance for 2011 effective January 1, 2011 and the summary of the ordinance for publication. Respectfully submitted, Lee Brezinka Attachments: 2011 Fee Ordinance Summary of 2011 Fee Ordinance CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA AN ORDINANCE AMENDING CITY CODE 1 -7 -3 ESTABLISHING PERMIT FEES, SERVICE CHARGES, AND VARIOUS OTHER FEES TO BE COLLECTED BY THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: The following permit fees and service charges are hereby established for the year 204-0 2011. Arlminictrntinn! Administrative Fee: (non project related activity) 15% of total charges for overhead costs Approval/Recording of Deeds: Abstract & Torrens Properties $100.00 Bad Check Fee: $30.00 Canvasser /Solicitor License: Investigation Fee $25.00 per individual - 30 day license (Ord 352) City Publications: Budget $25.00 Financial Statements $25.00 Comp Plan $25.00 Copies: (per sheet) Up to 8 ' /2" x 14" $0.35 Oversize $0.50 18 "x24" $3.00 24 "x36" $4.00 Larger Sizes $7.00 Surveys $3.00 Surveys Requested by Owner $1.25 City Code - paper co $50.00 Dog Licensing: Yearly License $6.00 per year Commercial Kennel (more than 3 dogs) $380.00 - includes mailing labels Commercial Kennel Recording Fees Abstract and Torrens $100.00 Private Kennel (more than 3 dogs) $200.00 Includes mailing labels Annual Kennel Renewals $25.00 Facility Use Fees: Sunshine Park Gazebo Rental $30.00 per 4 hour period Non- Profit/Service Organizations N/C weeknights after 4:30 p.m. Monday - Friday Sunshine Park Conference Room Non- Profit/Service Organizations $100.00 refundable key /damage /maintenance deposit For - Profit Organizations. Businesses $25.00 + $100.00 refundable key /damage /maintenance deposit Sunshine Park Building - Athletic Assns $100.00 refundable key /damage /maintenance deposit City Hall Front Conference Room Non- Profit/Service Organizations $100.00 refundable key /damage /maintenance deposit For - Profit OrgsBusinesses $25.00 + $100.00 refundable key /damage /maintenance deposit Council Chambers Non- Profit/Service Organizations $100.00 refundable key /damage /maintenance deposit For - Profit OrgsBusinesses $25.00 + $100.00 refundable key /damage /maintenance deposit 2 -21 -1 Wee Schedule - 2011.doc Page 1 City Hall Lunchroom Non- Profit/Service Organizations $100.00 refundable key /damage /maintenance deposit For -Profit OrgsBusinesses $25.00 + $100.00 refundable key /damage /maintenance deposit Field Lights $100.00 refundable key /damage /maintenance deposit Community Center Prime Time Ice Rental Weekdays 3:00 p.m. to 10:00 p.m. $180.00 per hour Weekends 7:00 a.m. to 10:00 p.m. $180.00 per hour Non -Prime Ice Rental $140.00 per hour Open Skate $4.00 adults $3.00 students age 18 and under Prime Time Field House Rental Weekdays 3:00 p.m. to 10:00 p.m. $45.00 per hour Weekends 7:00 a.m. to 10:00 p.m. $45.00 per hour Non -Prime Field House Rental $38.00 per hour Open Gym Youth $2.00 per session Adult - Resident $2.00 per session Adult - Non Resident $4.00 per session Skate Sharpening $4.00 Meeting Rooms '/2 Room $25.00 Full Room $50.00 False Alarm Fine: (Police & Fire) $75.00 fee upon receipt of third false alarm notice at an address in one calendar year. Each additional false alarm after the third is $75.00. Garbage Hauler License: $150.00 per year + $25.00 per truck inspection $50.00 re-inspections per truck Horses: Boarding & Stable Fee of Stray Horses By City Per contracted rate + administrative fee Impoundment of Horses (city ordered) Per contracted rate + administrative fee Transportation (trailer rental) Per contracted rate +administrative fee Interest Charge on Past Due Escrows: 18% annually (if not paid within 30 days of bill date) Liquor: 3.2 % Malt Liquor Off Sale $75.00 per year On Sale $200.00 per year Temporary On Sale $25.00 - 3 day maximum 2:00 a.m. Closing $50.00 per year Intoxicating: Sunday Liquor $200.00 per year On Sale Liquor $5,250.00 per year On Sale Wine $500.00 per year Off Sale Liquor $200.00 per year 2 a.m. Closing $50.00 per year Liquor Compliance Violations I" Violation $750.00 2nd Violation $1,500.00 3`d Violation $3,000.00 4d' Violation Suspension or revocation G: \FINANCEIAGENDA\ 2010 \12 -21 -10 \Fee Schedule- 2011.doc Page Maps: City Maps $3.00 Zoning Maps 11 "x17"colored $4.00 Topographical Maps $11.00 per acre Full Size Color Maps 36 "x36" $15.00 %2 Section / Address Book $38.00 Custom GIS Maps Time and materials Notary Fee: $3.00 per document Outdoor Food & Beverage Sales/Temp. Retail Food Establishment: $25.00 — 10 day license Outdoor Party Permit Fee: $10.00 Barricades $50.00 refundable damage deposit Outdoor Promotional Fee-Temporary: $100.00 per event Peddler License: $100.00 — 30 day license Project Recovery Rate Factor: Engineering Inspection Services 2.9 x hourly rate City Staff Services 2.0 x hourly rate (All projects directly related to staff time. All public & private improvement projects.) Special Assessment Searches: $25.00 each Therapeutic Massage Establishment *x: All fees include investigation fee Single Application Fee $200.00 Corporate Application Fee $300.00 Partnership Application Fee $300.00 Renewal Fee $150.00 ** Residential Application Requires Conditional a Use Permit Therapeutic Massage Therapist: $175.00 annually Tobacco License: Admin & Enforcement $250.00 Tobacco Compliance Violations 15` Violation $75.00 2 "d Violation within 24 months $200.00 3`d Violation within 24 months $250.00 in addition to license suspension for not less than 7 days Individual selling to a minor $50.00 Transient Merchant License: $50.00 - 7 day license Tree Trimmer License: Commercial License Fee $50.00 per year Vehicle Sales License: $105.00 per year G:\ FINANCE\ AGENDA\ 2010 \12 -21 -10 \Fee Schedule- 2011.doc Page 3 Buildin¢ Insuections & Permitting Agricultural Building Permit: $5.00 Air Conditioning Installations: $75.00 (State Surcharge Add $5.00) Air to Air Exchange Permit: $75.00 (State Surcharge Add $5.00) Basement Refinishing Permit: $100.00 (State Surcharge Add $5.00) Building Department Escrows: As -Built Survey $500.00 Grading & Erosion Control $1,500.00 Black Dirt & Sod 15 ft. wide blvd. (Urban lot) $0.33 per sq. ft. Topsoil, Seed & Mulch 18 ft. wide (Rural lot) $0.09 per sq. ft Front Yard Sod or Seed (Urban Lot) $2,500.00 Hydro - seeding - (in addition to sod escrow) $160.00 Retaining Wall $20.00 $25.00 per sq. ft. Driveway (Urban lot) $1,181.00 Driveway Apron (Rural lot) $400.00 Steps $100.00 per riser Sidewalk $3.00 per sq. ft. Garage Floor $3.00 per sq. ft. Trees $750.00 Building Re-inspection Fee after 2 "d inspect): $47.00 $50.00 established under state bldg code Certificate of Occupancy: $10.00 Commercial Building Permit Fee Schedule: 1. State of Minnesota Building Valuation Data, Dated 05/98. 2. Fees for Commercial Buildings Computed on Contract Bid Price. 3. Plan Check Fee shall be 65% of Permit Fee. 4. Fees shall be based on the 1997 Uniform Building Code Schedule IA. 5. The above fees apply to all new construction, alterations & repairs. Commercial Plumbing Plan Review: 25% of the plan review fee (from the 1997 UBC fee schedule) when plan reviews are completed by the State Plumbing Division or State Building Division and the city does the inspections (Minnesota rule part 1302.0600, subparts 1, 2, and 4) Contractor Licenses: Contractor Verification Fee $5.00 Contractor License $50.00 Demolition Permits: Single Family Structures $100.00 Two Family Structures $150.00 Single/Double Garages $75.00 Barns $75.00 Multiple Family Structure First Two Units $150.00 Each Additional Unit $50.00 Commercial Units $10.00 per $100.00 Demolition Costs ($200.00 minimum) Escrow Inspection Fee: $50.00 per inspection Footing to Grade: $50.00 per inspection Garage Furnace Permit: $75.00 per unit (State Surcharge Add $5.00) Gas Fireplace Permit: $75.00 per unit (State Surcharge Add $5.00) Geo- thermal Heating Permit: $75.00 (State Surcharge Add $5.00) Grading Inspection Fees (engineering): First Inspection No charge (included in bldg permit fees) Second Inspection No charge (included in bldg permit fees) Third Inspection $75.00 Fourth Inspection $125.00 Fifth and any subsequent Inspections $150.00 each Heating Installations: Furnace / Air Combo $85.00 (State Surcharge Add $5.00) Boiler $75.00 (State Surcharge Add $5.00) In Floor Heating $50.00 (State Surcharge Add $5.00) Furnace $75.00 (State Surcharge Add $5.00) Water Heaters $50.00 (State Surcharge Add $5.00) House Moving Permit: $75.00 Lawn Sprinkler Permit: $50.00 (State Surcharge Add $5.00) G:\FINANCEIAGENDAX20101i2-21-101Fee Schedule- 2011.doc Page Plan Check Trees Protection/Inspection: $65.00 Plan Check Fees: Residential 65% of permit fee Plumbing: (per opening) $10.00 (Minimum fee $70.00) (State Surcharge Add $5.00) Re-roofing Permit: $75.00 (State Surcharge Add $5.00) Multi- Family Rental Housing License (see ord.): Structures without fire suppression systems $75.00 per unit inspected every two years (except owner occupied) Bldg code & fire code inspections. Structures with fire suppression systems $52.00 per unit inspected every two years (except owner occupied) Bldg. Code & fire code inspections. This includes common areas in the building. Re-inspection Fee per Call (2d) $50.00 Single - Family Rental Housing License (see ord.): $50.00 per unit inspected every two years. Re-inspection Fee per valid complaint $50.00 Septic System: Pumping $15.00 New Installation or Repair: At Grade $75.00 Mound or Bed $100.00 Siding Permit: $75.00 (State Surcharge Add $5.00) G:IFINANCEIAGENDA 12010112- 21- 101Fee Schedule- 2011.doc Page 5 Engineering Curb Cut Permit: $50.00 permit issuance Driveway - Secondary: Request / Construction $500.00 refundable deposit. Note: will be refunded once driveway requirements are inspected and approved. Hold Harmless / Encroachment Agreement Fee: $100.00 Fence (Plan Check): $25.00 Flood Zone Search/Map: $15.00 Retaining Wall Plan Check): $25.00 Rights -of -Way Permit Fee Structure: Annual Registration Fee $50.00 Excavation Permit Fee $200.00 Per Add'1 Excavation (paved area) $30.00 Per Add'l Excavation (unpaved area) $15.00 Trench Fee Underground Utility /Telecom Installation $40.00 per 100 L.F. Directional Boring or Tunneling (in addition to excavation permit fee) Underground Utility /Telecom Installation Open $55.00 per 100 L.F. Trenching (in addition to excavation permit fee) Overhead Utility /Telecom Installation (in addition $5.00 per 100 L.F. to excavation permit fee) Obstruction Permit Fee $50.00 Permit Extension Fee $55.00 Annual Mapping Fee $10.00 per Permit ($0.00 if in the City format) Delay Penalty (up to 3 days late) $60.00 (each day late over 3 days) Plus $10.00 per Day Individual Service Work in the Right -of -Way $500.00 annual fee or $10.00 per service Per Lot Fee (Can be used as an alternative for new developments) Urban Rural Connexus Energy $31.00 per lot $35.00 per lot Reliant Energy $39.00 per lot $60.00 per lot Qwest $24.00 per lot $40.00 per lot AT&T $34.00 per lot $47.00 per lot Special Assessment Costs (Estimated): See Development Contract Escrows Street Opening Permit Sewer & Water): $350.00 - Permit & Engineering Inspection Trail Fee (Bikeway/Pathway): Residential $609.00 $688.00 per unit Internal Trails (New Plats) Developer's Responsibility Commercial/Industrial Developer's Responsibility Vacation of Easement $125.00 - Includes mailing labels Recording Fee: Abstract and Torrens $100.00 G: \FINANCEIAGENDA\ 2010 \12 -21 -10 \Fee Schedule - 2011.doc Page CITY INSTALLED IMPROVEMENTS Part A of Development Contract 1. Developer's Improvements Costs • Erosion Control ................................................................................................. ............................... $750.00 • Tree Protection .................................................................................................. ............................... $750.00 • Street Sweeping .............................................................................................. ............................... $1,000.00 • Iron Monuments ................................................................................... ............................... $100.00 per Lot • Grading, Clearing & Grubbing Certification, As- Builts .............................. Value of Work Not Completed • Tree Removal ................................................................................................ ............................... $1,000.00 • Installation of Street Lights .......................................... ............................... Value of Work Not Completed • Grading Certification & As- Builts ................................................................. ............................... $2,500.00 • Landscaping Improvements (if required) ..................... .............:................. Value of Work Not Completed • Sodding of Boulevard (if required in common areas) .. ............................... Value of Work Not Completed • The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's improvements. • The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 150% to establish the Developer's Security for the project. Part B of Development Contract 1. Developer's Improvements Costs • Streets & Utilities (Based on Developer's estimated construction cost ) .............................. Value of Work • Trails / Sidewalks .................................. ............................... ..........................Value of Work • The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's improvements. • The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 105% to establish the Developer's Security for the project. 2. Project Security Requirements Prior to Final Street & Utility Plans & Specifications are as follows: a. Developer to escrow 6% of estimated construction cost to complete street and utility construction plan, if plans are requested prior to the execution of the development contract. This will be returned to the developer when the development contract is executed. This only applies to urban developments. Special Assessment Costs (estimated) 1. Estimated Construction Costs (costs vary according to project requirements): ✓ Lateral Sanitary Sewer ✓ Storm Sewer ✓ Trunk Sanitary Sewer ✓ Streets ✓ Lateral Water Main ✓ Sidewalks ✓ Trunk Water Main ✓ Other All project cost estimates are identified within the project feasibility report. The construction cost estimates are based on current industry construction cost standards. The final construction costs are based on competitive bids and final construction quantities. Development of Street & Utility Feasibility Report ........................ ......................$7,500.00 2. Estimated Project Expenses: ✓ Engineering - The estimate is based upon project size, scope and complexity. The amount assessed is based upon billable hourly rates times project recovery rate factor. ✓ Aerial Mapping - 1% of Street. The estimate is based upon 1% of the value of the street construction. The final value is based upon 1% of the final street costs. ✓ Administration - 3 %. The estimate is based upon 3% of the estimated construction cost. The final value is based upon 3% of the final construction cost. ✓ Assessing - 1 %. The estimate is based upon 1% of the estimated construction cost. The final value is based upon 1% of the final construction cost. ✓ Legal - Legal. costs will be actual billing. G:\FINANCE\AGENDA\2010 112- 2140 \Fee Schedule- 2011.doc Page ✓ Easement - Estimates are project - specific. ✓ Advertising — Project specific. ✓ City Costs - Includes inspection and city related project costs. ✓ Street Signs - The cost is based upon the size of the project. See Signs under the Public Works section for cost determination. • Construction Interest — Rate is determined at time of project estimate. • Bonding - 0.5% of total project cost. ✓ Drainage Plan - 0.3% of street & storm sewer costs. ✓ County Road Improvement Fee (if applicable) — Project - specific, determined at Preliminary or Final Plat 3. Crack Seal and Seal Coating: $2.00 x sq. yd. of paved street surface. DEVELOPER INSTALLED IMPROVEMENTS Part A of Development Contract 1. Developer's Improvements Costs • Erosion Control .............................. ............................... • Tree Protection ............................... ............................... • Street Sweeping .............................. ............................... • Iron Monuments ............................. ............................... • Grading, Clearing & Grubbing Certification, As- Builts • Tree Removal ................................. ............................... • Installation of Street Lights ............ ............................... • Grading Certification & As- Builts . ............................... • Landscaping Improvements (if required) ..................... • Sodding of Boulevard (if required in common areas) .. .................. ............................... $750.00 .................. ............................... $750.00 ............... ............................... $1,000.00 ..... ............................... $100.00 per Lot ............. Value of Work Not Completed .............. ............................... $1,000.00 ............ Value of Work Not Completed ............... ............................... $2,500.00 ............. Value of Work Not Completed ............. Value of Work Not Completed • The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's improvements. • The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 150% to establish the Developer's Security for the project. Part B of Development Contract 1. Developer's Improvements Costs • Streets & Utilities (Based on Developer's estimated construction cost) ................... Value of Work • Trails / Sidewalks ....................... ............................... ..........................Value of Work • The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's improvements. • The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 105% to establish the Developer's Security for the project. Proiect Expenses 1. Project Expenses to be Paid Before Street and Utility Construction Can Benin: ✓ Aerial Mapping - 1% of Street. The estimate is based upon 1% of the value of the street construction. The final value is based upon I% of the final street costs. ✓ Administration - 2 %. The estimate is based upon 2% of the estimated construction cost. The final value is based upon 2% of the final construction cost. ✓ Crack Seal and Seal Coating - $2.00 x sq. yd. of paved street surface. ✓ * Water Area Charge — Refer to Water Fees, Page 14 * Water Connection Fee - Refer to Water Fees, Page 14 ✓ * Sanitary Sewer Area Charge — Refer to Sanitary Sewer Fees, Page 13 ✓ * Sanitary Sewer Connection Fee - Refer to Sanitary Sewer Fees, Page 13 ✓ * Sanitary Sewer Lift Station Connection Fee (if applicable) — Refer to Sanitary Sewer Fees, Page 13 ✓ * Sanitary Sewer 2 "d Lift Station Connection Fee (if applicable) — Refer to Sanitary Sewer Fees, Page 13 ✓ * Sanitary Sewer & Water Main Railroad Crossing Fee — Refer to Sanitary Sewer Fees, Page 13 ✓ County Road Improvement Fee (if applicable) — Project specific, determined at Preliminary or Final Plat G: \FINANCEWGENDA\ 2010 \12 -21 -10 \Fee Schedule- 2011.doc Page 8 2. Project Security Requirements Prior to Final Street & Utility Plans & Specifications are as follows: a. Developer to escrow 6% of estimated construction cost to complete street and utility construction plan, if plans are requested prior to the execution of the development contract. This will be returned to the developer when the development contract is executed. This only applies to urban developments. 3 City Costs including engineering (design), inspection and City related proiect costs The amount of expenses shall be invoiced to the developer as work is completed. G:\FINANCEIAGENDA�2010 112 -21 -10 \Fee Schedule- 2011.doc Page 9 Fire Accident Response Fees * *: Each Fire Engine/Pumper $250.00 per hour Each Utility Vehicle or Pickup, Command Van $125.00 per hour Ladder / Aerial Truck $500.00 per hour 6 -wheel ATV $75.00 per hour Each Firefighter $11.50 1✓0 $15.00 each, per hour Chief(s) response $75.08 S 100.00 per hour Fire Marshal response $50.00 $70.00 per hour ** Fees would be charged to the insurance companies of the parties involved. Fire officer would collect information needed to charge on the scene. The resident, should the insurance company not pay, will not be responsible for the charges. Copies of Fire Reports: $20.00 Building and Fire Re-inspection Fees: $488 $50.00 per hour Burning Permits: $20.00 Fire & Pyrotechnics Special Effects: $250.00 Gas Pipeline Response Fees * *: Each Fire Engine/Pumper $250.00 per hour Each Utility Vehicle or Pickup, Command Van $125.00 per hour Ladder / Aerial Truck $500.00 per hour 6 -wheel ATV $75.00 per hour Each Firefighter $ 111.50 $15.00 each, per hour Chief(s) response $75.00 $100.00 per hour Fire Marshal response $30.00 $70.00 per hour * * This fee would be charged to contractors or sub - contractors who hit properly marked gas lines. Charges would not apply to residents who hit a gas line. Home Occupation Inspections: $400 $50.00 per hour Inspection Fees: Aboveground Storage Tanks Permit Fee — 1.25% of total project value (minimum $25.00). Plan Review Fee — 65% of permit fee (minimum $25.00). Commercial Hood Extinguishing Systems Permit Fee — 1.25% of total project value (minimum $25.00). (plan review, permit, inspection, modification) Plan Review Fee — 65% of permit fee (minimum $25.00). Day Care Licensing Inspections $50.00 per inspection (includes 1 re- inspection) Fire Alarm Systems (plan review, permit, Permit Fee — 1.25% of total project value (minimum $25.00). inspection, modification) Plan Review Fee — 65% of permit fee (minimum $25.00). Fire Sprinkler Monitoring Systems (plan Permit Fee —1.25% of total project value (minimum $25.00). review, permit, inspection, modification) Plan Review Fee — 65% of permit fee (minimum,$25.00). Fire Sprinkler Systems (plan review, Permit Fee — 1.25% of total project value (minimum $25.00). permit, inspection, modifications) Plan Review Fee — 65% of permit fee (minimum $25.00). Underground Storage tanks (plan review, Permit Fee —1.25% of total project value (minimum $25.00). install and removal) an Review Fee — 65% of permit fee (minimum $25.00). Other Inspections as Requested: $400 $50.00 per hour Special Investigation as Requested: $400 $50.00 per hour G:\FINANCEWGENDA\ 2010\12 -21 -10 \Fee Schedule - 2011.doc Page 10 Parke Ball Field Usage: Adult Rec Play $75.00 per team, per season $10.00 additional, per player, non - resident fee Youth Rec Play $0.00 per team, per person $0.00 additional, per player, non - resident fee Note: Includes the use of fields for both lighted and non - lighted Field without Lights (Private Use) $15.00 per hour or $75.00 per day Field with Lights (Private Use) $20.00 per hour or $100.00 per day Rental Equipment for Tournament Limer $6.00 per tournament Lime $7.00 per bag Drag $3.00 per tournament Hose and Nozzle $3.00 per tournament Batter's Box $3.00 per tournament Weekend Tournaments No Field Maintenance /Adult $275.00 tournament fee for the park plus $200.00 field usage fee per field No Field Maintenance/Youth $275.00 tournament fee for the park plus $100.00 field usage fee per field, youth organizations not affiliated with Andover Youth With Field Maintenance /Adult $650.00 tournament fee for the park plus $200.00 field usage fee per field With Field Maintenance/Youth $650.00 tournament fee for the park plus $100.00 field usage fee per field, youth organizations not affiliated with Andover Youth Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Hockey Rinks: Rink with lights (Adults) $18.00 per hour Park Dedication Fees: Single Family Residences $2,935.00 per unit Town Home and Twin Home $2,935.00 per unit Apartment (Multi - Family) $2,935.00 per unit Lot Splits $2,935.00 per unit Commercial/Industrial $8,956.00 per acre or 10% of market value of land, which ever is less (per Ord. 10 Se .9.07.5) Vehicle Rental — Truckster: $50.00 per day and $350.00 refundable damage deposit G:\ FINANCE \AGENDA�2010 \12- 21- 10\Fee Schedule- 2011.doc Page 11 Planning Adult Use Business License: $8,000.00 per year (see ordinance) Commercial Site Plan Review: Escrow for services & agree to reimburse city for $1,500.00 for small projects less than 5,000 sq. ft. services provided. $2,000.00 for projects between 5,000 and 10,000 sq. ft. $2,500.00 for projects 10,000 sq. ft. and greater Billable Staff Time x Project Recovery Rate Factor (2.0) Comprehensive Plan Amendment: $500.00 - Includes mailing labels Public Notification Sign $30.00 Conditional Use Permit: Commercial $1,000.00 escrow - to facilitate ARC review Residential $350.00 - Includes mailing labels Amended Special Use Permit $200.00 - Includes mailing labels Public Notification Sign $30.00 Recording Fee $100.00 Lot Split Fee: Lot Split $300.00 - Includes mailing labels Public Notification Sign $30.00 Administrative Lot Split $30.00 — 5 acres or more Pawnbroker, secondhand goods dealer, precious metal License: New $5,500.00 per year Renewal $5,000.00 per year Plat Fees: Sketch Plan Fee $1,000 escrow for services & agree to reimburse city for all services provided. Billable Staff time x Project Recovery Rate Factor (2.0) Preliminary Plat Filing Fee $350.00 Final Plat Fee $150.00 Plat Escrow Deposit Urban Lot $350.00 per lot Rural Lot $700.00 per lot Public Notification Sign $30.00 Re- zoning: $325.00 - Includes mailing labels Public Notification Sign $30.00 Sign Permit: $2.00 per square foot/side $4.00 per square foot per side erected without permit if approved Towers & Antennas: Application Fee Special Use $1,000.00 - Includes mailing labels Lease Rates Negotiated Variances: Zoning Ordinance Variance Requests $150.00 for single family $125.00 for other requests Zoning Letter: $50.00 G: \FINANCE%AGENDA\ 2010 \12 -21 -10 \Fee Schedule - 2011.doc Page 12 Public Works Street Sweeping: $40.00 (State Surcharge Add 50¢) Equipment Fee $110.00 per hour (minimum charge % hour) Labor Billable hourly rate times project recovery rate factor Signs: Materials Cost plus administrative fee Labor Billable hourly rate times project recovery rate factor Sanitary Sewer Hook-up Permit Fee: $40.00 (State Surcharge Add 50¢) Laterals: $39.00 S43.00 per front foot Plumbing: Homeowner contracts for Sanitary Sewer Rates: Sewer Area Charge $1,551.00 per acre Sewer Connection Fee $418.00 per unit Commercial Connection Fee Rate = 1 connection fee for each SAC unit Sanitary Sewer Extra Depth Lateral Fee: $15,000.00 plus cost index percentage (Engineers New Record) dated back to (Connection to lateral sanitary sewer at Xeon September of 2004. (This connection will only be allowed by City Council Street NW located within the Sophie's South approval.) (Ord.367, 4- 15 -08) development) Sanitary Sewer Lift Station Connection Fee: Fox Hollow Lift Station $314.00 $220.00 per unit Shadowbrook Lift Station $939.00 $955.00 per unit Chesterton Commons Lift Station (Lift Station #4) $907.00 $932.00 per unit Constance Corners Lift Station (Lift Station #7) $920.00 $946.00 per unit Aztec Estates Lift Station (Lift Station #5) $57,345.00 plus construction cost index percentage dated back to Jan. 2004 (Amount to be charged to remaining benefiting properties when developed.) Sanitary Sewer & Water Main Railroad Crossing Fee @ 161" Avenue: e 1� r9T00 $198.00 per unit Sewer Availability Charge - Met Council Fee: $00.00 $2,230.00 Sewer Contracting: Equipment Fee $110.00 per hour Labor Fee Billable hourly rate times project recovery rate factor Sewer Usage Rates: Penalty /Late Payment 18% annually Quarterly Rate $57.64 per quarter Monthly Rate $19.21 per month Quarterly Rate (Senior Citizen Reduced Rate)* $28.82 per quarter Monthly Rate (Senior Citizen Reduced Rate)* $9.61 per month Quarterly Rate (Disabled Persons Reduced Rate)* $28.82 per quarter Monthly Rate (Disabled Persons Reduced Rate)* $9.61 per month *must meet income eligibility Storm Water Storm Water Utility Fee: Zoning Category Single Family Urban Single Family Rural, Estates, Suburban &Farmstead Manufactured Housing Multiple Dwelling Business, Commercial Industrial & Public Developed Parks Elementary & Middle Schools High Schools Churches Quarterly Rate Per Unit: $649 $7.33 per unit $6:98 $7.33 per unit N/A $15.37 $16.14 per acre $39.37 $31.15 per acre $6-.98 $7.33 per park $13.96 $14.66 per acre $13.96 $14.66 per acre $1-36 $14.66 per acre N/A G: \FINANCEWGENDA\ 2010 112 -21 -10 \Fee Schedule - 2011.doc Page 13 Water Hydrant Meter Deposit & Rental Rates: De osit Rental Rate 5/8" hydrant meter setup $250.00 $4.00 per day for the first 7 days $2.00 per day thereafter for full rental period 3" hydrant meter setup $600.00 $5.00 per day for the first 30 days $3.00 per day thereafter for full rental period 3" hydrant meter w/backflow preventer $1,000.00 $6.00 per day for the first 30 days $4.00 per day thereafter for full rental period Hydrant Use: Deposit (as stated above) plus standard water rates Laterals: $41.80 $43.00 per front foot Service Charges: Labor Billable hourly rate times project recovery rate factor Testing 0 to 6" Meters Cost plus administrative fee Violation Penalties: May I" through August 31st 15` Penalty Warning 2nd Penalty $100.00 3rd Penalty $200.00 4d` Penalty $200.00 & Turned over to the City Attorney for criminal prosecution. Unit Connection Charges: Residential $3,678.00 $3,972.00 per unit Non - residential, per REC $2,'� 31 -8.00 $2,383.00 per unit or $23,100 $23,832.00 per acre whichever is higher Institutional (Land owned or operated by municipal, school district, county, state or other $2,31-8.00 $2,383.00 per unit or $1!,590.000 $11,916.00 per acre whichever is governmental agencies) higher Water Area Charges: Residential and Commercial $33=0.00 $3,640.00 per acre Water Meter Charges: 3/4" Meter (she t lay length) -��� $-1 -78:00 $133.73 #2 Horn (for 3/4" meter) $42.90 $48.18 3/4" Meter with #2 Horn #4 H $181.91 (`z r-) Special Sizes $7-00 Cost plus administrative fee Water Permit Fees: Service /Connection $50.00 (State Surcharge Add 50¢) Tapping Main $30.00 Disconnection/Reconnection Requests 100 $50.00 HVAC $15.00 Re-Inspection (all) WA0 $50.00 per hour Water Usage Rates: Monthly Rate Structure $4.&9 $5.13 Base Rate "$1.82 per 1,000 for 1" 3,000 Gallons $447 $1.89 per 1,000 for 3,001 - 7,000 $-1-8-3 $1.96 per 1,000 for 7,001 - 12,000 $4-.93 $2.07 per 1,000 for 12,001 - 20,000 $2.08 $2.23 per 1,000 for 20,001- 33,000 $2-.34 $2.47 per 1,000 for 33,001- 67,000 $2-.76 $2.95 per 1,000 for 67,001 and above Monthly Minimum $6-74 $7.08 Penalty /Late Payment 18% Annually G: \FINANCEWGENDA\ 2010 \12 -21 -10 \Fee Schedule - 2011.doc Page 14 Water Usage Rates (Cont): Quarterly Rate Structure Minimum per quarter Street LiAtin $11.32 $11.89 Base Rate "$1.82 per 1,000 for lst 9,000 Gallons $4-.W $1.89 per 1,000 for 9,001 - 21,000 $4:8 -3 $1.96 per 1,000 for 21,001 - 36,000 $1793 $2.07 per 1,000 for 36,001 - 60,000 $2.08 $2.23 per 1,000 for 60,001 - 99,000 $231 $2.47 per 1,000 for 99,001 - 201,000 "$2.95 per 1,000 for 201,001 and above $4-344-$14.08 18% Annualb Quarterly Charges: Urban Residential Areas $7,73 $8.00 per quarter Rural Residential Areas $13.20 $13.60 per quarter Commercial Property W.7-5 $8.00 per quarter Adopted by the City Council of the City of Andover this 43a' 21" day of December 24W 2010. CITY OF ANDOVER Attest: Michael R. Gamache — Mayor Michelle Harmer — Deputy City Clerk G: IFINANCEWGENDA12010112- 21- 101Fee Schedule- 2011.doc Page 15 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA Le '711 a[1 ►f u AN ORDINANCE ESTABLISHING PERMIT FEES, SERVICE CHARGES AND VARIOUS OTHER FEES TO BE COLLECTED BY THE CITY OF ANDOVER. The City Council of the City of Andover ordains: Section 1. Pursuant to Minnesota Law, the Andover City Code and upon a review by city staff, a fee schedule for city services, permit fees and various other fees is hereby adopted. 2011 Fee Schedule a) The city code of the City of Andover establishes that certain fees be set from time to time by the City Council. b) City staff has reviewed the current Fee Schedule for the City of Andover and is hereby recommending that the 2011 Fee Schedule, which is available for inspection in the office of the City Clerk, be adopted. C) Upon consideration and review by the City Council, the 2011 Fee Schedule is hereby adopted and becomes effective January 1, 2011. Section 2. This ordinance shall be in full force and effect January 1, 2011. Adopted by the City Council of the City of Andover this 21 st day of December, 2010. CITY OF ANDOVER Attest: Michael R. Gamache — Mayor Michelle Harmer — Deputy City Clerk 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Adopt Resolution — City of Andover 2011 Budget & Certify 2011 Property Tax Levy DATE: December 21, 2010 INTRODUCTION Each year the City Council is required by state law to adopt an annual budget and submit a property tax levy certification to Anoka County Property Records and Taxation Division. The deadline for this submission is December 28, 2010. DISCUSSION The 2011 Budget and Levy certification is the outcome of budget workshops with the Council, numerous staff meetings, and the December 7th Public Hearing. The overall City of Andover 2011 Budget proposes total revenues of $28,910,245 and total expenditures of $30,785,805. The $1,875,560 of expenditures over revenues is largely due to prepaying debt in order to save on interest expenditures. The 2011 Budget includes a total property tax levy of $10,856,299: $7,500,802 (69.09 %) operational levy, $1,929,112 (17.77 %) debt service levy, and $1,426,385 (13.14 %) capital /watershed levy. This reflects a zero percent gross levy increase. BUDGET IMPACT This will establish the 2011 City of Andover Budget and 2011 Property Tax Levy. ACTION REQUESTED The Andover City Council is requested to approve the attached resolution that indicates a total 2011 property tax levy of $10,856,299 to be submitted to the Anoka County Property Records and Taxation Division by December 28f' and establishes the 2011 City of Andover Budget. submitted, Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO A RESOLUTION ADOPTING THE CITY OF ANDOVER 2011 BUDGET AND 2011 PROPERTY TAX LEVY TO BE CERTIFIED TO THE COUNTY AUDITOR. WHEREAS, the preparation and adoption of budgets is recognized as sound financial practice; and WHEREAS, the City of Andover receives significant financial support from its residents through the payment of property taxes; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and WHEREAS, Minnesota State Law requires the City to certify to the County Auditor an adopted tax levy and budget prior to December 28, 2010; and WHEREAS, Minnesota State Law requires the City to certify to the State of Minnesota Department of Revenue an adopted tax levy by December 28, 2010. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby adopts the 2011 City of Andover Budget and the 2011 property tax levy totaling $10,856,299 as listed on Attachment A. BE IT FURTHER RESOLVED that the City Council of the City of Andover hereby establishes the 2011 City of Andover Budget by fund type as follows: REVENUES EXPENDITURES General Fund $ 9,058,294 General Fund $ 9,126,255 Special Revenue Funds 1,931,550 Special Revenue Funds 1,894,393 Debt Service Funds 5,764,569 Debt Service Funds 6,000,901 Capital Projects Funds 6,270,464 Capital Projects Funds 7,991,155 Enterprise Funds 4,869,006 Enterprise Funds 4,813,089 Internal Service Funds 1,016,362 Internal Service Funds 960,012 Total $ 28,910,245 Total $ 30,785,805 Adopted by the City of Andover this 21 st day of December 2010. ATTEST: Michelle Harmer — Deputy City Clerk CITY OF ANDOVER Michael R. Gamache - Mayor STATE OF MINNESOTA) COUNTY OF ANOKA ) CITY OF ANDOVER I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, do hereby certify that I have carefully compared the attached Resolution No. adopting the City of Andover 2011 Budget and 2011 Property Tax Levy with the original record thereof preserved in my office, and have found the same to be true and correct transcript of the whole thereof. IN TESTIMONY WHEREOF, I have hereunto subscribed my hand this 21 st day of December 2010. Michelle Hartner — Deputy City Clerk CITY OF ANDOVER, MINNESOTA Proposed 2011 Property Tax Levy 2011 Proposed Levy Attachment A General Fund Levy $ 7,500,802 Debt Service Funds Levy 2004A G.O. Capital Improvement Bonds 412,320 2004 EDA Public Facility Revenue Bonds 960,858 2008A G.O. Equipment Certificate 188,972 2009A G.O. Equipment Certificate 142,783 2009A G.O. Open Space Referendum Bonds 139,179 2011 G.O. Equipment Certificate 85,000 Total Debt Service 1,929,112 Other Levies Capital Projects Levy Capital Equipment/Project 210,000 Parks Projects 61,500 Road & Bridge 1,064,959 Pedestrian Trail Maintenance 54,926 Lower Rum River Watershed 35,000 Gross City Levy _ $ 10,856,299 l C I T Y 0 F r.Y Y iNDO r l�J 1685 CROSSTOWN BOULEVARD N.W. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Adopt 2011 Debt Service Levy Changes December 21, 2010 INTRODUCTION Anoka County Property Records and Taxation Division requires a City Council resolution changing bonded indebtedness levies for 2011 that would have been certified to Anoka County as part of prior years bond sales. DISCUSSION When the City issues bonds, a certification of the bonded indebtedness levy is sent to Anoka County. The County is charged with assuring on an annual basis that local government bonded indebtedness payments are made. To assist in monitoring, the County is requesting a resolution that would update all or a portion of previously certified bonded indebtedness levies. Attached is a resolution to update bonded indebtedness levies along with a brief description as to why there was a change. BUDGETIMPACT The 2011 City of Andover Debt Service Budget is current and up -to -date. This resolution is to inform the County of any changes that have taken place in the past year as well as any new issuances proposed to be levied for 2011. ACTION REQUESTED The Andover City Council is requested to approve the attached resolution that would update certified bonded indebtedness levies for 2011. submitted, Dickinson Resolution Updating Certified Bonded Indebtedness for 2011 Attachment A — 2011 Proposed Levy Certification Debt Changes CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION UPDATING CERTIFIED BONDED INDEBTEDNESS FOR 2011. WHEREAS, the preparation and adoption of budgets is recognized as sound financial practice; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and WHEREAS, the City of Andover has determined that it is prudent to update certified bonded indebtedness levies for 2011; and WHEREAS, the Anoka County Property Records and Taxation Division is requiring a City Council resolution updating bonded indebtedness levies that would have been certified to Anoka County as part of prior year bond sales. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby updates all or a portion of previously certified bonded indebtedness levies for 2011 as listed on Attachment A. Adopted by the City of Andover this 21st day of December 2010. ATTEST: Jim Dickinson — City Clerk CITY OF ANDOVER Michael R. Gamache - Mayor STATE OF MINNESOTA) COUNTY OF ANOKA ) CITY OF ANDOVER ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, do hereby certify that I have carefully compared the attached Resolution No. adopting the City of Andover updates of all or a portion of previously certified bonded indebtedness levies for 2011 with the original record thereof preserved in my office, and have found the same to be true and correct transcript of the whole thereof. IN TESTIMONY WHEREOF, I have hereunto subscribed my hand this 21 st day of December 2010. Jim Dickinson - City Clerk GENERAL OBLIGATION DEBT 56 2004A GO Capital Improvement Bonds 58 2005A GO Improvement Bonds 61 2006A GO PIR Bonds 65 2008A GO Equipment Certificate 66A 2009A GO Equipment Certificate 67B 2010A GO Open Space Bonds 2004 EDA Public Facility Lease Rev GO Equipment Certificate CITY OF ANDOVER 2011 Proposed Levy Certification Debt Changes County Levy City Levy Scheduled Scheduled Attachment A Levy Changes Variance Explanation 393,900 412,320 (18,420) 579,000 - 579,000 135,793 - 135,793 180,400 188,972 (8,572) 139,571 142,783 (3,212) 185,393 139,179 46,214 - 960,858 (960,858) 85,000 (85,000) Total $ 1,614,057 $ 1,929,112 $ (315,055) Meet bona fide debt service requirements Paid for by assessments Paid for by assessments Meet bona fide debt service requirements Meet bona fide debt service requirements Reduced because of prior years levies Lease revenue payment per pledge agreement New issuance C I T Y 0 F & ,NDOVEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO CC FROM: Mayor and Council members James Dickinson, City Administrator Dana Peitso, Human Resources Manager SUBJECT: Approve Cost -of- Living Adjustment for All Employees DATE: December 21, 2010 INTRODUCTION The City typically approves cost -of- living adjustments for employees at the last regular Council meeting of the calendar year for the following year. These adjustments would take place effective January 1, 2011. DISCUSSION Cost -of- living adjustments for employees have been reviewed and are proposed at one (1.0) percent, effective January 1, 2011. This would be for non - represented employees and represented employees: Surveys of metropolitan cities, regional economic factors and other wage and benefit data support the proposed annual wage adjustment. BUDGETIMPACT Funding for cost -of- living adjustments is included in the 2011 City Budget. ACTION REQUESTED Adopt the attached resolution approving a one (1.0) percent wage adjustment effective January 1, 2011, for all City employees. Respectfully submitted, Dana Peitso CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NOR APPROVING COST -OF -LIVING ADJUSTMENTS FOR ALL EMPLOYEES FOR CALENDAR YEAR 2011 WHEREAS, cost -of- living adjustments for non - bargaining employees are in order to recognize annual inflationary increases in cost -of- living standards as measured by the Consumer Price Index (CPI), and regional economic and market -based indicators; and WHEREAS, the annual percentage adjustments of one (1.0) percent effective January 1, 2011 are within the expenditure guidelines established in the 2011 Budget; and NOW THEREFORE, BE IT RESOLVED that the City Council hereby approves cost - of- living adjustments of one (1.0) percent effective January 1, 2011, for all employees. Adopted by the City Council on December 21, 2010 CITY OF ANDOVER Mayor Mike Gamache- Mayor Attest: Michelle Harmer, Deputy City Clerk NDOVE a 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerl SUBJECT: Approve 2011 Liquor License DATE: December 21, 2010 INTRODUCTION Liquor licenses expire on December 31, 2010. DISCUSSION Andover Lanes has applied for renewal of their On -Sale Intoxicating Liquor License and paid the appropriate fees. ACTION REQUIRED The City Council is requested to approve the above license for the period January 1, 2011 through December 31, 2011 contingent on a satisfactory background report from the Sheriff s Office. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: License application Minnesota Department of Public Safety �1E ALCOHOL AND GAMBLING ENFORCEMENT DIVISION .w �v 444 Cedar St., Suite 222, St. Paul, MN 55101 -5133 ti (651)201 -7507 FAX (651)297 -5259 TTY(651)282 -6555 No license will be approved or released until the $20 Retailer ID Card fee is received by MN Alcohol & Gambling Enforcement Division RENEWAL OF LIQUOR, MINE, OR CLIMB or 3.2 LICENSE Licensee: Please verify your license information contained below. Make corrections if necessary and sign. City ClerWCounty Auditor should submit this signed renewal with completed license and licensee liquor liability for the new license period. City ClerldCounty Auditor are also required by M.S. 340A.404 8.3 to report any license cancellttion. License Code ONSS License period Ending 1213112010 ID 926472 City /County where license approved: Andover Licensee Name: Andover Entertainment Center Inc. Trade Name: Andover Entertainment Center Licensed Location address: 13633 Martin St NW City, State, Zip Code Andover, MN 55304 Business Phone 7631262 -2127 LICENSE FEES: Off Salei $5,250.00' On Sale $0.00 Sunday $200.00 By signing this renewal application, applicant certifies that there has been no change in ownership, corporate officers, partners, home addresses, or telephone numbers. If changes have occurred during the past 12 months, please give details on the back of fhis renewal, then sign below. Applicant's signature on this renewal confirms the following: Failure to report any of the following will result in fines. 1. Licensee confirms that it has never had a liquor license rejected by any city/townshipfcounty in the state of Minnesota. If ever rejected, please give details on the back of this renewal, then sign below. 2. Licensee confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). if a revocation has occurred, please give details on the back of this renewal, then sign'beiow. 3. Licensee confirms that during the pastfive years it or its employees have not been cited for any civil or criminal liquor law violations. if violations have occurred, please give details on back of this renewal, then sign below. 4. Licensee confirms that during the past license year, a summons has not been issued under the Liquor Liability Law (Dram Shop) MS 340A.802. If yes, attach a copy of the summons, and then sign below. 5. Licensee confirms that Workers Compensation insurance is in effect for the full license period. 6. Licensee confirms that it has no interest directly or indirectly in another liquor establishment, be it manufacture, distribution or retail, or if so gives details on the back of this renewal. Licensee has attached a liquor liability Insurance certificate that corresponds with the license period ire city /county . where license Is issued. $100,000• in cash or secuities or $100,000 surety bond maybe submitted in lieu of liquor liability. �✓ above information to be correct and license by city /county. City Clerk(Couniv Auditor Signature Date (Signature certifies that an on -sale intoxicating liquor license has been approved by the city /county as stated above). County Attorney Signature Date (County Board issued licenses only (Signature certifies licensee is eligible for license) Police /Sheriff Signature Date (Signature certifies licensee or associates have not been cited during the pastfive years for any stateflocal liquor law violations (criminal /civil). Report violations on back, then sign here. PS 9093-58 AN66W (P 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Captain Tom Wells — Anoka County Sheriff's Office SUBJECT: Anoka County Sheriffs Department Monthly Report - Sheriff DATE: December 21, 2010 INTRODUCTION Investigator Scott Knealing & Crime Watch Coordinator Laura Landes from the Anoka County Sheriffs Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. Attached is a copy of the November 2010 monthly report. DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, Captain Tom Wells Anoka County Sheriff s Office Attachment: November 2010 Monthly Report 12/1412010 09:33 7637674679 ANOKA CO SHER PATROL PAGE 02103 CITY OF ANDOVER NOVEMBER 2010 ITEM NOVEMBER OCTOBER YTD 2010 NOVEMBER YTD 2009 Radio Calls 8,965 Incident Reports Tuesday Wednesday 10,018 Burglaries 7744 71TI 92 Thefts 522 Crim.Sex Cond. 3 2 20 21 Assault 7 6 78 68 Dam to Prop. 10 11 252 248 Barr. Comm. 6 10 114 112 Felony Arrests 8 5 49 46 Gross Mis. 3 2 18 12 Misd. Arrests 30 29 409 427 DUI Arrests 10 is 115 120 Domestic Arr. 3 5 58 49 Warrant Arr. 5 7 89 98 Traffic Arr. 118 138 1,816 2,538 DUI OFFENSES: DAY OF Sunday Monday Tuesday Wednesday Thursday Friday Saturday WEED: TIME: 21:24 18:10 02:10 00:10 00:03 19:31 21:58 01:41 21:42 02:02 12/14/2010 09:33 7637674679 ANOKA CO SHER PATROL PAGE. 03/03 CITX OF ANDOVER — NOVEMBER 2010 COMMUNITY SERVICE OFFICER REPORT NOVEMBER ITEM NOVEMBER OCTOBER YTD 2010 YTD 2Q09 99 104 4 28 136 103 109 6 29 155 1.,084 1,113 40 240 2,735 1,198 827 68 241 109 Radio Calls Incident Reports Accident Assists Vehicle Lock Out Extra Patrol House Checks 0 0 6 6 Bus. Checks 17 13 84 290 Animal Compl. 27 34 373 442 Traffic Assist 6 21 116 119 Aids: Agency 142 148 1,497 1,885 Aids: Public 35 28 306 421 Paper Service 0 0 18 14 Inspections 0 0 0 3 Ordinance Viol. 6 0 48 24 A C I T Y 0 F A I NLb 0 V E 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Will Neumeister, Community Devel ent Director i. d� FROM: Courtney Bednarz, City Planne$ SUBJECT: Public Hearing/Vacation of Easements /13809,13811 and13829 Jay St NW - Planning DATE: December 21, 2010 INTRODUCTION This item is intended to remove existing drainage, utility and access easements from the subject properties that are no longer necessary due to the proposed land sale and expansion of Dynamic Sealing Technologies, Inc. DISCUSSION The attached drawings shows the easements that are proposed to be vacated. New drainage and utility easements will be established with the final plat of Andover Station North Fourth Addition to accommodate the proposed expansion and future development. A third attachment shows the concept plan for the proposed expansion. It is important to note that the concept plan may need to be adjusted through the commercial site plan process. ACTION REQUESTED The Council is asked to hold a public hearing and to approve the proposed vacation of easements. Attachments Resolution Location Map Vacation of Easement Exhibits (2) Concept Plan Res ct ly submitted, o y Bedn Cc: Jeff Meister Dynamic Sealing Technologies Inc. 13829 Jay Street NW CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO A RESOLUTION GRANTING THE VACATION OF EASEMENTS WITHIN ANDOVER STATION NORTH LEGALLY DESCRIBED AS FOLLOWS: Drainage and Utility Easements originally dedicated by the plat of ANDOVER STATION NORTH (Book 69 of Abst. Page 43) EASEMENT VACATION DESCRIPTION: All those Drainage and Utility Easements as dedicated upon Lots 1, 2, and 3, Block 3, ANDOVER STATION NORTH, Anoka County, Minnesota, according to the recorded plat thereof, described as follows: The south 10.00 feet of said Lot 1 lying east of the west 318.24 feet thereof. The east 10.00 feet lying north of the south 20.00 feet, and the north 10.00 feet lying east of the west 318.24 feet of said Lot 2. The west 10.00 feet lying north of the south 20.00 feet, and the north 10.00 feet lying west of the east 10.00 feet of said Lot 3. And Access and Utility Easements created by Declaration of Easements by Andover Economic Development Authority (Doc #1995633.001). UTILITY EASEMENT VACATION DESCRIPTION The Utility Easement over under and across Lots 1, 2, and 3 Block 3, ANDOVER STATION NORTH, Anoka County, Minnesota, described as follows: The south 30.00 feet of the west 30.00 feet of that part of said Lot 1 lying east of the west 318.24 feet thereof, the north 50.00 feet of the east 50.00 feet of said Lot 2, and the north 3 0. 00 feet of said Lot 2. ACCESS EASEMENT VACATION DESCRIPTION The Access Easement over under and across Lots 1, 2, and 3, Block 3, ANDOVER STATION NORTH, Anoka County, Minnesota, described as follows: The north 50.00 feet of said Lot 3, the east 50.00 feet of said Lot 3, the north 30.00 feet of said Lot 2, the north 5 0. 00 feet of the east 50.00 feet of said Lot 2, and the south 5 0. 00 feet of said Lot 1 lying east of the west 318.24 feet thereof. WHEREAS, the applicant has requested to vacate the previously described drainage, utility and access easements to allow the expansion of Dynamic Sealing Technologies Inc.; and WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover; and WHEREAS, a public hearing was held and there was no opposition to the request. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the vacation of the drainage and utility easements. Adopted by the City Council of the City of Andover on this _ day of December, 2010 subject to the following: CITY OF ANDOVER Michael R. 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IIIIIIII C R� g Y U U n � O F- u2 e W � O J Q U z W 3 U a � W O H z N Z U O � LL U Z Z N a � 0 a ® - Z C 1 UO v.�n m `off cma$ a R� ❑mpn Ow�M ov °� x • 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US To: Mayor and Council Members CC: Jim Dickinson, City Administrator VDB David Berkowitz, Director of Public Wo City Engine From: Kameron Kytonen, Natural Resources Technician Subject: Public Hearing- Illicit Discharge Detection and Enforcement Ordinance (10 -1) — Engineering Date: December 21, 2010 INTRODUCTION Under the requirements of the National Pollutant Discharge Elimination System (NPDES) program set forth by the Minnesota Pollution Control Agency (MPCA), the City is required to have an ordinance in place that prohibits non -storm water discharges and to implement a program for detection and enforcement of illicit discharges. DISCUSSION This has been brought to several workshops. It was last brought to the November 30, 2010 workshop. ACTION REQUESTED It is requested that the City Council hold a public hearing and approve the attached Illicit Discharge Detection and Enforcment Ordinance and summary ordinance, which will be published. Respectfully,submitted, ameron onen Natural Resources Technician Attachments: Illicit Discharge Detection and Enforcement Ordinance and summary ordinance ✓ Illicit Discharge, Detection and Enforcement Ordinance SECTION 1. PURPOSEANTENT The purpose of this Ordinance is to provide for the health, safety, and general welfare of the citizens of the City through the regulation of non -storm water discharges to the Municipal Separate Storm Sewer System (MS4), as required by federal and state law, and to establish inspection and monitoring procedures for this purpose. SECTION 2. DEFINITIONS Unless otherwise specified herein, the following shall mean: Best Management Practices (BMPs): Management practices or techniques to prevent or reduce the discharge of pollutants to the MS4. Clean Water Act: The federal Water Pollution Control Act (33 U.S.C. § 1251 et seq.), and any subsequent amendments. Construction Activity: Activities subject to NPDES Construction Permits. Facility: A commercial, industrial or institutional building. Illicit Discharge: Any non -storm water discharge to the MS4 that will contribute to pollution. Exceptions include water line flushing, landscape irrigation, diverted stream flows, rising ground waters, uncontaminated ground water infiltration, uncontaminated pumped ground water, discharges from potable water sources, foundation drains, air conditioning condensation, springs, water from crawl space pumps, footing drains, individual residential car washing, flows from riparian habitats and wetlands, dechlorinated swimming pool discharges, street wash water and discharges from fire fighting activities. Industrial Activity: Activities subject to NPDES Industrial Permits as defined in 40 CFR, Section 122.26 (b)(14). MS4: Municipal Separate Storm Sewer System. Municipal Separate Storm Sewer System: A conveyance or system of conveyances, owned or operated by the City, which discharges to a water of the state and is designed or used for collecting or conveying storm water and which is not a combined sewer. National Pollutant Discharge Elimination System ( NPDES) Storm Water Discharge Permit: A permit issued by EPA (or by a State under authority delegated pursuant to 33 USC § 1342(b)). Premises: A building, lot, parcel of land, or portion of land. SECTION 3. APPLICABILITY. This Ordinance shall apply to all water entering the MS4 unless explicitly exempted by the City. SECTION 4. RESPONSIBILITY FOR ADMINISTRATION The City, or its designee, shall administer, implement, and enforce the provisions of this Ordinance. 4.1 Inspections and Investigations The City may perform inspections to ensure compliance with this Ordinance. SECTION 5. SEVERABILITY The provisions of this Ordinance are hereby declared to be severable. SECTION 6. DISCHARGE PROHIBITIONS. 6.1 Prohibition of Illicit Discharges No person shall discharge or cause to be discharged into the MS4 any illicit discharges. 6.2 Exemptions The commencement, conduct or continuance of any illicit discharge to the MS4 is prohibited, except the following exemptions: (a) Any water source not containing pollutants, including . (b) Discharges specified in writing by the City as being necessary to protect public health and safety. SECTION 7. INDUSTRIAL OR CONSTRUCTION ACTIVITY DISCHARGES. Any person subject to an industrial or construction activity NPDES storm water discharge permit shall comply with all provisions of such permit. Proof of compliance with said permit may be required in a form acceptable to the City prior to the allowing of discharges to the MS4. SECTION 8. RIGHT OF ENTRY The City shall be permitted to enter and inspect commercial, industrial or institutional facilities subject to regulation to determine compliance with this Ordinance. SECTION 9. RECORDKEEPING PROCEDURES The City shall keep adequate records of all correspondence related to the contents of this Ordinance for no less than 6 years. SECTION 10. VIOLATIONS DEEMED A PUBLIC NUISANCE Any condition caused or permitted to exist in violation of this Ordinance is declared and deemed a nuisance which may be summarily abated or restored at the violator's expense, as set forth in City Code 4 -1 -4, and/or for which a civil action to abate, enjoin, or otherwise compel the cessation of such nuisance may be taken. SECTION 11. APPEAL OF NOTICE OF VIOLATION Any person receiving a Notice of Violation may appeal the determination of the City. The notice of appeal must be received within fourteen (14) days from the date of the Notice of Violation. Hearing on the appeal before the City Council shall take place within fifteen (15) days from the date of receipt of the notice of appeal. SECTION 12. INJUNCTIVE RELIEF If a person has violated or continues to violate the provisions of this Ordinance, the City may petition for a preliminary or permanent injunction restraining the person from activities which would create further violations or compel the person to perform abatement or remediation of the violation. SECTION 13. COMPENSATORY ACTION In lieu of enforcement proceedings, penalties, and remedies authorized by this Ordinance, the City may impose alternative compensatory actions. SECTION 14. PENALTIES: 14.1 Financial Penalty Upon the first abatement of a nuisance, the property may be subject to the costs outlined in Section 10. An additional financial penalty may be imposed on properties upon a second violation. The cost would be based on the specific event. Each successive violation abated thereafter may be subject to a cumulative penalty per occurrence. 14.2 Misdemeanor Penalty Any person violating a provision of this chapter shall be guilty of a misdemeanor as defined by state law and subject to the penalties therefore. Each day in which such violation continues shall constitute a separate offense. SECTION 15. REMEDIES NOT EXCLUSIVE The remedies listed in this Ordinance are not exclusive of any other remedies available under any applicable federal, state or local law and it is within the discretion of the City of Andover to seek cumulative remedies. SECTION 16. ADOPTION OF ORDINANCE This Ordinance shall be in full force and effect _ days after its final passage and adoption. All prior ordinances and parts of ordinances in conflict with this Ordinance are hereby repealed. PASSED AND ADOPTED this day of 20_, by the following vote: CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. SUMMARY ILLICIT DISCHARGE DETECTION AND ENFORCMENT ORDINANCE ADDED TO TITLE 10 STATUTORY AUTHORIZATION AND POLICY Statutory Authorization This ordinance is adopted pursuant to the authorization and policies contained in Minnesota Statute 462. Policy -A chapter will be added to Title 10 (Water and Sewer), which will be called Illicit Discharge Detection and Enforcement. This regulatory mechanism is required under the federally mandated National Pollutant Discharge Elimination System (NPDES) Phase II program. The City shall have a program in place that prohibits, detects and enforces illicit discharges. GENERAL PROVISIONS AND DEFINITIONS Jurisdiction -The provisions of this Ordinance shall apply to the City of Andover. Enforcement -The City Administrator or his/her designee shall have the authority to enforce the provisions of this ordinance. Interpretation - Interpretation of the provisions of this ordinance shall be held to be the minimum requirements and shall be liberally construed in the favor of the governing body. A printed copy of this ordinance is available for inspection by any person during regular hours of the City Clerk. Adopted by the City Council of the City of Andover on this 21St day of December, 2010. ATTEST: CITY OF ANDOVER Michelle Hartner, Deputy City Clerk Michael R. Gamache, Mayor ANDOVE A 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Wor Engineer FROM: Todd J. Haas, Asst. Public Works Director/Parks Coordinator SUBJECT: Public Hearing/Amend City Code Title 8 Chapter 4 - Engineering DATE: December 21, 2010 INTRODUCTION The City Council is requested to hold a public hearing in regards to amending City Code Title Chapter 4 (Park and Recreation Areas Regulations, Violations and Penalties) and consider approving the amendments to the Code. DISCUSSION The changes that are being considered are as follows: • 8 -4 -1H Add the following wording: The Skate Park located at Sunshine Park is not to be occupied or used from dusk to dawn. • 8 -4 -1K Add the following wording: Exception: Dogs are allowed to be unleashed in a designated and /or authorized municipal or county dog nark area. • 8 -4 -1L Remove the words "racing or playing" and add the words activities Attached is the City Code Title 8 Chapter 4 with the proposed changes. Note: These proposed amendments have been recommended by the Park and Recreation Commission ACTION REQUIRED The City Council is requested to hold a public hearing and consider approving the amendments to City Code Title 8 Chapter 4 (Park and Recreation Areas Regulations, Violations and Penalties) and Ordinance Summary for publication. Respectfully submitted, Todd J. Haas cc: Ted Butler, Park and Recreation Commission Chair Attachments: Proposed amendments to City Code Title 8 Chapter 4 Ordinance summary and Public Hearing notice ✓ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING CERTAIN CITY CODE THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: CITY CODE TITLE 8: CHAPTER 4: PARKS AND RECREATION AREAS SECTION: 8 -4 -1: Regulations 8 -4 -2: Violations; Penalties 8 -4 -1: REGULATIONS: The use and occupancy of all city parks, recreation areas, and open space owned, rented and/or leased by and located in the city shall be subject to the following regulations: A. Abusive Language; Noisy Conduct: Persons engaged in offensive, obscene or abusive language or boisterous and noisy conduct tending reasonably to arouse alarm, anger or resentment will not be allowed. B. Advertising, Selling And Solicitation: No advertising, unapproved selling or solicitation is allowed. An Exclusive Use Permit may be approved by the City Council and issued by the City Clerk for the selling of food, alcoholic or nonalcoholic beverages as established by City Council resolution. C. Alcoholic Beverages: Consumption or possession of alcoholic beverages is not permitted unless a permit is obtained under Subsection B of this section. D. Fires' : It shall be unlawful to build or attempt to build a fire except in areas designated for such purpose. No person shall drop, throw, or otherwise scatter lighted matches, burning cigarettes or cigars, tobacco, paper or other flammable material. E. Firearms And Explosives: No firearms (as defined by city ordinance) 2 or explosives shall be present or used unless approved by the City Council. Authorized law enforcement officials shall be exempt from this regulation. F. Gambling: Gambling shall not be allowed. G. Golfing: No person shall be allowed to golf or practice golf. H. Hours: City parks, recreation areas, and open space shall not be occupied or used, nor may any motor vehicles be parked therein, between eleven o'clock (11:00) P.M. and six o'clock (6:00) A.M., except when participating in an activity for which a permit has been granted by the city. The Skate Park located at Sunshine Park is not to be occupied or used from dusk to dawn. ' See also title 7, chapter 3 of this code. 2 See subsection 5-4 -1A of this code. I. Operation Of Motor Vehicles: 1. No person shall ride or drive a vehicle at a rate of speed exceeding that posted in city parks or fifteen (15) miles per hour. 2. Drivers shall confine the operation of any motorized vehicle to roads, parking areas, or other areas specifically designated as temporary parking areas by the City Council and/or their designated representatives. 3. It shall be unlawful for any self - propelled vehicle, including, but not limited to, "motor vehicles" as defined in Minnesota Statutes Chapter 169, other self - propelled vehicles, go- carts, and snowmobiles, to travel within city parks, recreation areas, or open space, except on established roadways, trails, or other areas designated for such purpose. Authorized emergency vehicles, city vehicles and wheelchairs for the handicapped or disabled are exempt from this regulation 1 . Damage To Park or open space Property: It shall be unlawful to mark, deface, disfigure, injure, tamper with or dispose of or remove any buildings, bridges, playground equipment, tables, benches, fireplaces, railings, paving or paving materials, public utilities or parts or appurtenances thereof, signs, notices (temporary or permanent), monuments, stakes, posts, equipment, facilities or park property or appurtenances, whatsoever, either real or personal. K. Pets And Animals: 1. Leashed Animals: All domestic animals (such as dogs, cats and similar animals) must be kept leashed 2 . Exception: Dogs are allowed to be unleashed in a designated and /or authorized municipal or county dog park area. 2. Removal Of Excrement: Owners are required to clean up and dispose of their pet's excrements . 3. Horses shall not be allowed in any park or open space area including the city trail system. 4. Hunting, Trapping, Tormenting: No person shall hunt, molest, harm, kill, trap, chase, tease or throw missiles at any animal. 5. Removal Or Possession Of Young Or Eggs: No person shall remove or have in possession the young of any wild animal or have the eggs or nest or young of any reptile, mammal or bird; exception to the foregoing is made in that snakes known to be poisonous, such as rattlesnakes, and/or otherwise hazardous to human safety, may be killed or removed. L. Play Areas: No person shall engage in racing or- playing (activities) of any games that interfere with the general use of designated play areas. This shall be construed, but not be See title 6, chapter 3 of this code. z See also subsection 5 -1A -5A of this code. 3 See also subsection 5 -1A -513 of this code. limited to, prohibiting the use of sleds, toboggans, or snowmobiles on any skating rinks, or other such conflicts of use. M. Protection Of Trees: It shall be unlawful to remove, cut or otherwise deface any tree or ground cover without consent from the Commission and written permission from the City Clerk. N. Posting Signs: It shall be unlawful to post any sign, placard, advertisement or inscription, or cause to be erected any sign, unless approved by the City Administrator or designee. O. Glass: No glass beverage containers will be allowed in any designated city park, park or recreation facility, or open space. (Amd. Ord. 365,2- 19 -08) 8 -4 -2: VIOLATIONS; PENALTIES: A. Any person, firm or corporation violating any of the provisions of Subsections 8 -4 -1A, B, F, G, H, K, L, N and O of this chapter shall be guilty of a petty misdemeanor and, upon conviction thereof, shall be punished in accordance with state law. B. Any person, firm or corporation violating any of the provisions of Subsections 8 -4 -1 C, D, E, I, J and M of this chapter shall be guilty of a misdemeanor and, upon conviction thereof, shall be punished in accordance with state law. (Amended Ord. 229, 9 -2 -1997) Adopted by the City Council of the City of Andover on this day of December, 2010 CITY OF ANDOVER Michael R. Gamache, Mayor ATTEST Michelle Hartner, Deputy City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. SUMMARY AN ORDINANCE AMENDMENT TO CITY CODE 8 -4 PARKS AND RECREATION AREAS STATUTORY AUTHORIZATION AND POLICY Statutory Authorization This ordinance amendment is adopted pursuant to the authorization and policies contained in Minnesota Statute 462. Policy The purpose of these regulations is to protect the public health, safety and welfare as well as to provide consistent regulations for parks, recreation and open space areas. GENERAL PROVISIONS AND DEFINITIONS Jurisdiction The provisions of this ordinance shall apply to the City of Andover. Enforcement The City Administrator or his/her designee shall have the authority to enforce the provisions of this ordinance. Interpretation Interpretation of the provisions of this ordinance shall be held to be the minimum requirements and shall be liberally construed in the favor of the governing body. A printed copy of this ordinance is available for inspection by any person during regular hours of the City Clerk. Adopted by the City Council of the City of Andover on this 21 st day of December, 2010. ATTEST: Michelle Hartner, Deputy City Clerk CITY OF ANDOVER Michael R. Gamache, Mayor AC I T Y 0 F NLD6 06 WE A 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US NOTICE OF PUBLIC HEARING CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA The City Council of the City of Andover will hold a public hearing at 7:00 p.m., or as soon thereafter as can be heard, on Tuesday, December 21, 2010 at Andover City Hall, 1685 Crosstown Blvd NW, Andover, to review the following request: City Code Amendment to apply the regulations of City Code 8 -4 Park and Recreation Areas to the following: • Regulations regarding the new Skate Park that will be located at Sunshine Park. • Pets And Animals • Play Areas There are several ways to participate in this process. You can attend the public hearing, send a letter, or e-mail to be added to the public record. A staff report summarizing the item also will be available prior to the meeting. Please contact Todd Haas, Assistant Public Works Director with any questions at (763) 767 -5131 or thaas @ci.andover.mn.us Todd J. aas, Assistant Public Works Director Publication date: December 10, 2010 C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Will Neumeister, Community Developm irector FROM: Courtney Bednarz, City Planne40F SUBJECT: Discuss Potential 2011 CDBG Applications -Planning DATE: December 21, 2010 INTRODUCTION At the last meeting the Council expressed interest in an application for water connection assistance funding to connect the 53 units associated with the recent water main construction project along 138th Avenue and Xavis Street NW. DISCUSSION Since the last meeting staff has learned that each unit that would participate in the program would need to qualify under the low to moderate income limits. As a result not all of the units could participate in the program. The income survey that was conducted earlier this year determined that there were 36 units that either qualified under the income limits or were vacant. Level of Assistance There are three costs associated with connection to water service; the water connection charge, the water area charge and the cost of constructing the physical connection from the home to the water system. The table below estimates the cost of water connection and area charges based on proposed 2011 rates. It is anticipated that plumbing costs would remain the cost of the property owner. A resolution authorizing an application for this program in an amount based on the number of qualifying and vacant units is attached. Total Project Area 2010 Qualifying /Vacant Units 2011 Proposed Rates 53 units /12.07 Acres 36 units /7.09 Acres Water Connection Charge ($3,972 per unit) $194,934 $142,992 Water Area Charge ($3,640 per acre) $43,935 $25,815 Totals $238,869 $168,807 A resolution authorizing an application for this program in an amount based on the number of qualifying and vacant units is attached. Housing Rehabilitation Revolving Loan Fund As discussed at the last meeting, staff will seek to have any funds remaining from the 2010 water main construction project transferred to the revolving loan fund. ACTION REQUESTED The Council is asked to approve the attached resolution authorizing a CDBG application for the 2011 funding cycle. Attachments Resolution Timeline koe lly s ubmitted, Be arz CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA R A RESOLUTION AUTHORIZING APPLICATIONS FOR 2011 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO BE USED TO CONDUCT PROJECTS WITHIN THE CITY OF ANDOVER FOR THE BETTERMENT OF ANDOVER RESIDENTS WHEREAS, the City Council recognizes the need to use Community Development Block Grant funds for the betterment of Andover residents; and WHEREAS, the County of Anoka makes said funds available to the City through the United States Department of Housing and Urban Development, following guidelines established for the use of Community Development Block Grant funds; and WHEREAS, the City will be eligible to receive funds distributed by Anoka County to conduct projects for the residents of the City for the 2011 fiscal year; and NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby approves the 2011 Community Development Block Grant Projects and Budget as follows: 2011 Authorized CDBG Application with Requested Amount 2011 Proiect Proposal Water Connection Assistance Program $168,807 TOTAL $1689807 Adopted by the City Council of the City of Andover on this —`h day of 201_. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor Michelle Hartner, Deputy City Clerk Timeline Applications must be completed, signed and submitted no later than 12:00 noon on January 13, 2011. Please submit one completed unbound original application per project. Application and Program Schedule* ( *schedule subject to change as needed) 2010 Mid - November Applications for CDBG & HOME funds available on county web site or by mail Dec. 9 9:00 a.m. Applicants meeting for CDBG Public Service information — Room 705 of Anoka County Government Center Dec. 9 10:30 a.m. Applicants meeting for CDBG Project and HOME information — Room 705 of Anoka County Government Center 2011 Jan. 13 12:00 noon • Completed and signed applications due in Community Development office • Community Development Staff scores applications in preparation for 2/15/11 work session. Feb. 13 2:00 pm Anoka County HRA Work Committee meets to review, rank and make recommendations to the ACHRA Board Feb. 22 • ACHRA Board reviews 2011 funding recommendations and Anoka County Action Plan • Public Hearing (opportunity for applicants to comment to ACHRA Board on 2011 applications) • Forward final recommendations for proposed 2011 CDBG /HOME projects to the County Board March Dakota County Consortium* holds public hearing March -April 30—day public comment period on recommended CDBG /HOME projects —to be published in Anoka County Union April 12 Final approval by County Board of 2011 CDBG & HOME projects /Action Plan and submission of same to Dakota County Community Development Agency Mid -April and May Applicants who receive 2011 funding, need to submit a copy of their 2009 audit, Management & Compliance Report, current Certificate of Liability Insurance and DUNS number to the Community Development department June 2011 Funding Agreements are circulated to all parties for signing. (Agreements will not be sent until the financial and insurance documents noted above have been received by Community Development department) July 1, 2011 Program Year 2011 begins note: project expenses cannot be reimbursed until HUD has approved 2011 applications /Action Plan — recipients will be notified of that approval and the release of 2011 funds) *Anoka County is a member of the Dakota County Consortium. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Will Neumeister, Community Development Director lid— FROM: Courtney Bednarz, City Planne* (763) 755 -5100 SUBJECT: Consider changes to City Code 12 -3 -5 to increase allowable land coverage for commercial and industrial buildings. DATE: December 21, 2010 INTRODUCTION The concept plan submitted by Dynamic Sealing proposes to cover 34% of the lot with buildings through the second phase as well as 34% of the entire property at buildout. The City Code currently limits building coverage to 30% in all of the commercial and industrial districts. This item is intended to review building coverage limits in the commercial and industrial zoning districts. DISCUSSION These requirements date back to the first zoning ordinance adopted by Grow Township. They have not been an issue in the past due to the limited amount of manufacturing and industrial development in the city as illustrated in the Lot Coverage of Existing Businesses attachment. The purpose of regulating the amount of building coverage is to preserve space for parking, ponding and landscaping. The amount of parking stalls and loading areas is regulated by City Code 12 -13 -8. As the parking ratios within this section and existing businesses illustrate manufacturing and industrial businesses require less parking than a retail or office building of similar size. The amount of ponding that is necessary is the same however the city's urban commercial and industrial areas have been designed with off site ponding that is shared by all of the adjacent businesses. Additionally, a static lot coverage requirement penalizes larger sites. On a small 1.1 acre General Business site like For Kids Only (13654 Thrush St NW) the building setbacks comprise approximately 40% of the lot area. In the Phase II Dynamic Sealing example, the building setback area is approximately 19% of the lot area. As a result, the amount of `useable space' that cannot be built upon increases significantly as the size of the site increases. Another factor to consider is the limited amount of commercial and industrial land in the city. Placing additional restrictions on development of these areas negatively affects development potential and the city as a whole when the overall tax base is considered. LB NB SC GB I Land coverage (maximum percent of 30 30 30 30 30 structures) DISCUSSION These requirements date back to the first zoning ordinance adopted by Grow Township. They have not been an issue in the past due to the limited amount of manufacturing and industrial development in the city as illustrated in the Lot Coverage of Existing Businesses attachment. The purpose of regulating the amount of building coverage is to preserve space for parking, ponding and landscaping. The amount of parking stalls and loading areas is regulated by City Code 12 -13 -8. As the parking ratios within this section and existing businesses illustrate manufacturing and industrial businesses require less parking than a retail or office building of similar size. The amount of ponding that is necessary is the same however the city's urban commercial and industrial areas have been designed with off site ponding that is shared by all of the adjacent businesses. Additionally, a static lot coverage requirement penalizes larger sites. On a small 1.1 acre General Business site like For Kids Only (13654 Thrush St NW) the building setbacks comprise approximately 40% of the lot area. In the Phase II Dynamic Sealing example, the building setback area is approximately 19% of the lot area. As a result, the amount of `useable space' that cannot be built upon increases significantly as the size of the site increases. Another factor to consider is the limited amount of commercial and industrial land in the city. Placing additional restrictions on development of these areas negatively affects development potential and the city as a whole when the overall tax base is considered. Other Cities Staff prepared a comparison of other cities lot coverage requirements. This attachment shows that Andover is currently more restrictive than other cities. Options There are several options for addressing this situation: 1. Change the City Code to increase the amount of lot coverage that is allowed in commercial and industrial districts to a range similar to other cities. 2. Consider a variance to the land coverage requirement with appropriate findings. 3. Require compliance with the existing City Code. Planning Commission The Commission recommended the city increase the amount of lot coverage that is allowed to 40% in commercial districts and 50% in the industrial zoning district. The Commission noted that the lower coverage ratio compared to other cities puts Andover at a competitive disadvantage. They also discussed removing the lot coverage maximum entirely, but determined that would be too extreme of a change. Additionally, the Commission acknowledged that existing regulations would not allow an incremental increase in building size to negatively affect other site components such as parking, ponding and landscaping. ACTION REQUESTED The Council is asked to determine if the City Code should be changed as recommended by the Planning Commission. Attachments Ordinance Amendment Lot Coverage of Existing Businesses Comparison of Other Cities Lot Coverage Requirements For Kids Only Building Setback Example Dynamic Sealing Phase II Building Setback Example Draft Dynamic Sealing Site Plan Planning Commission Minutes Resp t ly ubmi d, az Co --2- CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING CITY CODE TO INCREASE THE MAXIMUM BUILDING COVERAGE IN COMMERCIAL AND INSUSTRIAL ZONING DISTRICTS TO 40% THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: CITY CODE TITLE 12: CHAPTER 3: ZONING DISTRICTS AND MAP SECTION 5: MINIMUM DISTRICT REQUIREMENTS Adopted by the City Council of the City of Andover on this _ day of , 2010. ATTEST: Michelle Hartner, Deputy City Clerk CITY OF ANDOVER Michael R. Gamache, Mayor LB NB SC GB I Land coverage (maximum percent 3940 3940 3940 3940 3950 of structures) Adopted by the City Council of the City of Andover on this _ day of , 2010. ATTEST: Michelle Hartner, Deputy City Clerk CITY OF ANDOVER Michael R. Gamache, Mayor Lot Coverage of Existing Businesses Limited Business Molly Professional Building Phase II 113730 Crosstown Blvd. NW 163,598 113,518 Npiahhnrhnnd Rncinpcc Serendipity 3450 Bunker Lake Blvd. NW Site Size 4,350 Lot Coverage Zoning District /Business Location �s� Coverage %Building) Molly Professional Bulding Phase I 2705 Bunker Lake Blvd. NW 60,113 Buildin 18.9% Limited Business Molly Professional Building Phase II 113730 Crosstown Blvd. NW 163,598 113,518 Npiahhnrhnnd Rncinpcc Serendipity 3450 Bunker Lake Blvd. NW 32,670 4,350 13.3% Fairview Clinic 13973 Round Lake Blvd. NW 193,842 13,632 7.0% Molly Professional Bulding Phase I 2705 Bunker Lake Blvd. NW 60,113 11,354 18.9% 3414 -30 Bunker Lake Boulevard Offices 3414 Bunker Lake Blvd. NW 72,084 18,319 25.4% 3390 Bunker Lake Boulevard Offices 3390 Bunker Lake Blvd. NW 56,192 16,480 29.3% Children's World Day Care 1485 Bunker Lake Blvd. NW 168,142 8,621 5.1% Stop -N -Shop 113725 Crosstown Dr. NW 167,954 17,492 11.0% Lucky's Gas /Retail Center 113660 Crosstown Blvd. NW 160,984 112.400 20.3% Qhnnning rpntPr Downtown Center 13735 Round Lake Blvd. NW 398,574 110,800 27.8% Andover Center 2nd Additon 13973 Round Lake Blvd. NW 86,684 15,000 17.3% G -Will Liquors 13973 Round Lake Blvd. NW 130,244 15,880 12.2% Andover Clocktower Commons Retail Center 15190 Bluebird St. NW 92,347 25,828 12.9% McDonalds 15232 Bluebird St. NW 62,291 4,000 6.4% Marathon Gas Station 15246 Bluebird St. NW 50,094 18,720 17.4% Riverway Clinics 15245 Bluebird St. NW 145,926 13,630 9.3 %. Post Office 15219 Bluebird St. NW 213,444 36,126 16.9% Hanson Commons I 1574 154th Ave NW 69,696 12,892 18.5% Hanson Commons II 1573 154th Ave NW 126,324 24,164 19.1% McDonalds 113731 Round Lake Blvd. NW 143,124 5,208 1 12.1% General Business A"Anvor ctntinn Tanners Station, Andover Cinema, Andover Lanes, Courtyards of Andover, Office Buildings various 854,414 128,709 15.1% Andover Marketplace East Target 2000 Bunker Lake Blvd. NW 551,905 142,600 25.8% Shopping Center 1966 Bunker Lake Blvd. NW 76,230 19,860 12.9% Walgreens 2134 Bunker Lake Blvd NW 68,825 14,560 21.2% Northagte Liquor /Artistic Treasures 13627 Quinn St NW 62,291 10,950 17.6% Minnco Credit Union 2121 Station Parkway NW 53,579 5,340 10.0% Festival Foods /Shopping Center 12218 Bunker Lake Blvd. NW 405,108 66,025 1 16.3% Inrinctrial Kottke's Bus Company 13625 Jay St NW 493,099 100,392 20.4% Andover Station North 13624 Hanson Blvd. NW 96,268 23,020 23.9% Thurston Deshaw Funeral Home 13817 Jay St. NW 98,789 7,325 7.4% Dynamic Sealing, Inc. 13829 Jay St. NW 98,763 29,977 30.4% Foundation Hill Montessori & Child Care 1750 139th Lane NW 45,302 16,653 14.7% Northpointe Plaza 13783 Ibis ST NW 70,567 9,972 14.1% Hedberg Landscape & Masonry Supplies 13535 Grouse St. NW 119,790 17,340 6.1% SuperAmerica 13727 Hanson Blvd. NW 61,420 3,520 5.7% Larson Plumbing 3095 162nd Lane NW 40,075 10,800 26.9% Andover Commercial Park 3098 162nd Lane NW 172,933 5,500 3.2% Pine Ridge Pet Clinic 2172 Station Parkway NW 109,771 18,107 7.4% United Siding Inc. 2343 Station Parkway NW 50,530 17,570 15.0% G & R Elevator Manufacturing 2352 Station Parkway NW 67,954 14,960 22.0% Andover Collision Center 2384 Station Parkway NW 47,045 4,800 10.2% Riccar Heating & Air Cond. Inc. 2387 Station Parkway NW 63,162 10,760 17.0% Ultimate Cabinetry 13567 Thrush St. NW 62,726 8,250 13.2% Beck's Auto 13585 Thrush St. NW 47,045 5,938 12.6% Northwest Transmission 13624 Thrush St. NW 47,480 15,040 10.6% For Kids Only 13654 Thrush St. NW 47,962 6,396 13.3% West Commercial 2356 Station Parkway NW 112,385 126,216 23.3% Inrinctrial Kottke's Bus Company 13625 Jay St NW 493,099 100,392 20.4% ABC Mini Storage, Inc. 13624 Hanson Blvd. NW 96,268 23,020 23.9% Mobil Gas Station 13650 Hanson Blvd. NW 60,548 3,806 6.3% Rogers Auto Body 13530 Hanson Blvd. NW 65,340 6,200 9.5% Andover Wheel and Frame 13476 Hanson Blvd. NW 37,897 6,306 16.6% Hanson Builders Office Building 13432 Hanson Blvd. NW 114,563 16,912 14.8% Hedberg Landscape & Masonry Supplies 13535 Grouse St. NW 119,790 17,340 6.1% Hardwood Industries, Inc. 3021 162nd Lane NW 74,923 5,500 7.3% Larson Plumbing 3095 162nd Lane NW 40,075 10,800 26.9% Gilbertson Precast 3098 162nd Lane NW 172,933 5,500 3.2% Emmerich Wood Products, Inc. 3115 162nd Lane NW 40,075 11,900 29.7% Andover Awards & Apparel 3138 162nd Lane NW 60,113 7,898 13.1% Cedar Siding, Inc. 3139 162nd Lane NW 92,347 12,100 16,600 13.1% Office Building 3149 162nd Lane NW 49,223 13.4% 15,- Comparison of Other Cities Lot Coverage Requirements City Maximum Building Coverage of Lot by Zoning District B -1 B -2 B -3 B-4 Main St Ml M2 30% of 50%(85% Anokal 50% 40% ri arain lot p 40% 50% (85% total 50% total (impevious impervious) impervious) surface) B -1 B -2 B -3 B-4 Planned Commercial Il, IIA 12,12A Blaine' 40% 40% 40% 40% NA NA NA C -1 C -2 C -3 NC Highway Commercial I -1 Champlin 3,4 NA NA NA NA NA NA O NC CC GC I Coon Rapids 40% 40% 40% 40% 50% CI Central C2 C3 C4 Business Office Highway Neighborhood Downtown District Il I2 BP Elk River District Commercial Commercial 100% 50% 40% 35% C 40% 40% 40% CD1 CD2 CD3 CD4 CD5 I -P I -1 Ham Lake NA NA NA NA NA NA NA O Cl C2 C3 C4 CC B5 Commercial/ Business Industrial Campus Plymouth 50% 50% 50% 50% 50% 40% 50% 35% B1 B2 Highway B3 Hl 10 Hwy MixedUse/PUD Town Center El E2 Business As approved 35% gross As approved by As approved o 45% lot ° 45 /o lot Ramsey 35% 35% by master structure master plan by master coverage coverage plan area plan (1)A minimum of ten percent of the total lot area shall be reserved for landscaping use. Such landscaping shall conform in design and appearance to other sections of this chapter as approved by the planning commission. (2)AIl open areas of any lot not occupied by building or parking shall be landscaped with trees, shrubs, and berms, in accordance with requirements of Section 33.08. (3) For commercial districts, at least 25 percent of the land area shall be landscaped with grass, approved ground cover, shrubbery, and trees. (4) For industrial districts, at least 25 percent of the land area within industrial lots that are located around the perimeter of industrial areas and viewable from major arterial roadway corridors shall be landscaped with grass, approved ground cover, shrubbery, and trees. At least 15 percent of the land area within industrial lots located in the interior of industrial areas shall be landscaped. °4= Haar, n>p m m nma �l s� 11 s "rds -6A fmiy aw pevneler •at sde on vplh he !^I I sea 1 Siga Detail L� 6'OIP For Kids Only Building Setback Example A. I i ) Dozh maara , '1_ O —° 0— 0 of 10• I 6'tiotAm- J to* ovod I � ��`a p>Ie IPlus am I 46 /7 I's 6're I dx1Ac eandonvor Pod I ...e SW BR13 CVflB 1Y doe s "\ 2� dire gale 4' araele sidewk PAN MENUS PAVEME K('y0 xi o ado MV I" hank WAY � I IXCb _/ I I Sheet Index Cover Sheet A -I of 8 IcAl Ia zo ao Exterior Elevalions-Eost k Santa A -3 of 8 Exterior Elevations -Vest It North --i Building Sections n Delai is A -6 al 8 interior Elevations A -7 of 8 Reflected Ceiling Plea FINISH 0 FLOOR ELEV. 884.75 NO PARKING SIGN INTE 9 NRB/WA1 m Site Plan C -1 of 3 Grading 8 Drainage Plan I 1 I6 Y uGNV Pat I to s9n w k se o ui o I �O 2 8 18 U. e m411 entry - wnuq wig n - and oadf ny aa2 •SNi SERNCE ., e s del A Ipa 6'W WATER YRNtf w _ tad [alb "nP la h s 2 !7r^ 13 _ � 2 I W I s I 3 Mldiw p 9 A- 'B• UGNa PaE W.. / glte ��� INMG MR8 AL 6' 1GE KK fLflB AU( I 4'-0 t3g11. o a g°le a 8612 CURB la 15 16 1 17 xp I as OJa' NO PPRXING SIGN ° °q I f vde wlade we.o4 I a0 W ENTER ' I $GU}+'ygR [ �2sana5»uT 8612 CURB WAY n I CONC. IF 14 danirk b'w9 aawd pia I ApcvA'f1B41 "fa `f118 Bu VVP'�T s, s uOINb i 123 122 I 110116' I CROSS sw I CUTTER (SEE DEfA1Lh Shed I h 25 24 21 20 19 t6 22.57 dry_ 233.76 sou gi i �j 4p mm W ttlVck I 14 0dfai I /I\ .J Sheet Index Cover Sheet A -I of 8 Floor Plan A -2 of e Exterior Elevalions-Eost k Santa A -3 of 8 Exterior Elevations -Vest It North A -I of 8 Building Sections A -5 of 8 Delai is A -6 al 8 interior Elevations A -7 of 8 Reflected Ceiling Plea A -8 of B Structural Plan S -1 of I Site Plan C -1 of 3 Grading 8 Drainage Plan C -2 of 3 Landscape Plan C -3 of 3 i Project Location e � 1JRh Are NMAt hM1Y �p Site Locabo J n e3e ... '7. I DEVELOPER /OWNER - FOR KIDS ONLY General Inlonnation- IN d an I Afoul AYIFACVL PAW azug f86cc Bemslkdra@ main! 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I I I I I I � \I I I I I I I I I DRAINAGE AND UTIDT' I EASEMENT � I I 353.70 I I I so 0 50 100 SCALE IN FEET 1 INCH = 50 FEET Dynamic Sealing Phase II Building Setback Example North line of Lot 1, Block 3, r- ANDOVER STATION NORTH 1 589'44'16 "E - -Z� - -{'- ----------------- - - - - -� L AO I � - I I I I I I I I 17i1'�jl"' I 1 ^1 I 1 "1 li — — — — — — — — — — i w \� South line of Lot 1, Block 3, ANDOVER STATION NORTH I I � I I � I I I I � T I I I I I I I \\ � I I I I I I II -- I I I I DRAINAEASEMENT nutt i —� L— -- - - - - -� ----- - - - -`\ - - --- -J $ I 7Ri 17 \r 1 637.02 7 „ ; I NB9'27'50 "W South line of Lots 2 and 3, Block 3, ANDOVER STATION NORTH I I I � DRAINAGE AND UTILITY EASEMENTS ARE SHOWN THUS I I -I t- -10J 1a ---I I- 1 I 1 _ —J —J L_1__ I I 0 0_ Being 10.00 feet in width and adjoining plat boundary line unless otherwise shown on this plot M V a2 mC nz az of �F 3 J : 00 v C4o =, U3 o " rn w° 0 Denotes 1/2 Inch by 14 inch iron monument set and marked with Minnesota License No. 1842D. • Denotes found Iron monument For the purposes of this plot the North line of Lot 1, Block 3, ANDOVER STATION NORTH is assumed to bear SB9'4.Vl6 "E. `k4- ' in L Sc Iv old. 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W lip l % II I III IIIIIIII �-— r W II'I $III I III IIIIIIII a h�I,- II �I III IIIIIIII w w 4�Ug�'Hu$z�uambe >aSRe3 - 9 z s is DRAFT PLANNING AND ZONING COMMISSION MEETING — DECEMBER 14, 2010 The Regular Bi- Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Daninger on December 14, 2010, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Chairperson Dean Daninger, Commissioners Michael Casey, Dennis Cleveland, Lynae Gudmundson, Valerie Holthus, and Tim Kirchoff. Commissioners absent: Devon Walton Also present: City Planner, Courtney Bednarz Others APPROVAL OFMINUTES. November 9, 2010 Motion by Casey, seconded by Holthus, to approve the minutes of November 9, 2010 as presented. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Walton) vote. PUBLIC HEARING. CONSIDER CHANGES TO CITY CODE 12 -3 -5 TO INCREASEALLOWABLELAND COVERAGE FOR BUILDINGS. Mr. Bednarz noted the concept plan submitted by Dynamic Sealing proposes to cover 34% of the lot with buildings through the second phase as well as 34% of the entire property at buildout. He added that there is potential for additional manufacturing and industrial development within Andover Station North. The City Code currently limits building coverage to 30% in all of the commercial and industrial districts. This item is intended to review building coverage limits in the commercial and industrial zoning districts. Mr. Bednarz reviewed the information with the Commission. Motion by Kirchoff, seconded by Casey, to open the public hearing. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Walton) vote. Chairperson Daninger noted there was no one in the audience. Regular Andover Planning and Zoning Commission Meeting Minutes — December 14, 2010 DRAFT 2 Motion by Casey, seconded by Cleveland, to close the public hearing. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Walton) vote. Commissioner Cleveland stated they currently have a maximum coverage and he wondered if they had a maximum amount of impervious space on these industrial lots. Mr. Bednarz indicated there was not a maximum on these lots. Commissioner Cleveland wondered if there was a minimum. Mr. Bednarz indicated there was not. Commissioner Cleveland stated he would not want to see one of these built out to their setbacks. He thought they needed more than that otherwise there is too much run off. Commissioner Kirchoff wondered that too and asked if that was part of the overall permit process that drainage would be reviewed and would have to be addressed no matter what size it is. Mr. Bednarz stated that was correct. He stated the City storm water management plan dictates that they have to provide water retention based on the amount of surface water that is generated and also regulates the design for the slopes and those things working together determine the size of the area that is needed. He stated the same is true in a different way for parking. Parking ratios are based on the use of the structure and design standards dictates how much of the site will be used for parking. Commissioner Kirchoff wondered if they really need to address that as part of the zoning. Commissioner Cleveland stated if someone wanted to build out to the maximum possible building, at some point they are going to impinge on the drainage issue. Mr. Bednarz stated they will be required to accommodate the drainage, regardless. Commissioner Cleveland stated there will be a building maximum due to other requirements regardless of the maximum building coverage. Mr. Bednarz stated that was correct. He stated one example he looked at for retail and office uses, they will never be able to reach forty percent in building primarily because of the high parking ratio and the building setbacks on smaller sites. He stated they will need to meet all the requirements of the City Code, not just building coverage. Chairperson Daninger asked for an example of a cause and effect if there was not a forty percent limit. Mr. Bednarz stated there is not a minimum landscaped area requirement. They do require a minimum number of plantings so there will need to be a place for them to be installed but if they did not have a maximum building coverage. Without a limit on building coverage it is possible for a site to be covered in building, parking and drainage area with landscaping only in building setback areas. Chairperson Daninger asked if there was agreement that this should be changed. The Commission agreed it should be changed. Chairperson Daninger asked if the Commission felt there should be no coverage limit or should there be a limit. Commissioner Kirchoff asked if this is for all zoning types or are they just addressing industrial. Mr. Bednarz stated it would be all the commercial and Regular Andover Planning and Zoning Commission Meeting DRAFT Minutes —December 14, 2010 Page 3 industrial listed in the staff report. Commissioner Kirchoff asked if they should separate this out between industrial versus commercial. Chairperson Daninger stated they could and noted thirty percent currently applies to all of them. Commissioner Kirchoff thought there should not be limit for industrial and then forty percent or more for the others. Commissioner Casey stated his thought is if they change it to the forty percent they should look at for the best aspects are for the City. He looked at the closest community to them, Coon Rapids, where he believed eighty -five percent of the buildable, developable land could be used. He used them as an example as far as how their layout is and they are using forty percent across the board and fifty percent on industrial which he highly agreed with but he thought for being characteristic of the area and with them being eighty -five percent land use for developable area, the next area to be developed is Andover. He thought to be competitive, particularly in the development market today, they need to be at least at forty percent across the board, similar to a very customary area of Coon Rapids to be competitive in the market place. He thought industrial should be at fifty percent, like Coon Rapids but knowing that the industrial areas they have they could relook at them again as times and conditions change. For the commercial areas, general business he thought it was essential that they move to a forty percent that is similar to Coon Rapids so they can compete. Commissioner Cleveland asked aside from Dynamic Sealing is it fairly common place to have a developer go beyond thirty percent. Mr. Bednarz stated it depends on the type of use and as they see more manufacturing and industrial type uses come into the City they will see that again. Commissioner Cleveland asked if thirty percent was a deal breaker for a lot of these people compared to other cities. Mr. Bednarz stated that was correct. Commissioner Cleveland stated he did not want to jump to one hundred percent but would agree to forty percent for industrial. Commissioner Gudmundson agreed with going forty across the board and thought they needed to think of future economic growth and be competitive and right now they are by far the most restrictive. Commissioner Kirchoff supported what Commissioner Casey stated. Chairperson Daninger stated he did not disagree with this other than being on a conservative end of it. He stated looking at some of the verbiage that was presented this first zoning was adopted by Grow Township and they agree that something needs to be changed. He agreed with Commissioner Casey's comments but if he looks statistically at their industrial, the largest they have right now is 29.7% so to increase it by twenty percent is a big increase, past his level of being conservative. He stated he would support the fifty percent but thought they could be more competitive at forty percent and he thought fifty percent was too large of a step to take right away. Commissioner Casey stated ultimately he would like to see fifty percent on industrial only. He stated right now they definitely know as far as a neighborhood commercial and Regular Andover Planning and Zoning Commission Meeting ���C� Minutes —December 14, 2010 [� Page 4 general business areas, where they are growing, to be competitive on a square foot basis when doing development, looking at other cities, they have to be at forty percent. Commissioner Cleveland thought Commissioner Casey had a point that if this has not been a huge issue previously they should go up incrementally. He stated he could agree with forty or forty -five percent. Commissioner Kirchoff did not think it would be a deal breaker if it was forty-five percent. Commissioner Holthus wondered if there are any State Statutes regarding buildable area. Mr. Bednarz stated there was not. Commissioner Holthus did not think they should be restrictive for industrial or manufacturing in any way. She stated she did not mind the idea of Commissioner Casey's idea at all of having it all forty percent but industrial fifty percent. Chairperson Daninger the Commission was all in agreement on the options two and three are out and all agree that LB, NB, SC and GB should be forty percent so the question was if the Commission felt industrial should be at forty or fifty percent. Commissioner Gudmundson did not think it would make that much of a difference but leaned towards forty percent because they have been the same across the board in the past. Commissioner Kirchoff stated he would go with fifty percent. Commissioner Cleveland stated he would like to see industrial at fifty percent with the rest at forty percent. Commissioner Holthus stated she agreed with Commissioner Cleveland. Commissioner Casey stated he would make industrial fifty percent. Chairperson Daninger stated he would have voted for fifty percent. Motion by Cleveland, seconded by Casey, to recommend to the City Council approval of staff recommendation for changes in the City Code 12 -3 -5 to increase the allowable land coverage for buildings, LB -40 %, NB -40 %, SC -40 %, GB -40% and I -50 %. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Walton) vote. Mr. Bednarz stated that this item would be before the Council at the December 21, 2010 City Council meeting. OTHER BUSINESS. Mr. Bednarz updated the Planning Commission on related items. Chairperson Daninger thanked the Sue Osbeck, the recording secretary, for her excellent service to Andover and wished her well. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Public2 rityngineer FROM: Todd J. Haas, Asst. Public Works Director /Parks Coordinator SUBJECT: Approve Equipment/08 -8 /Sunshine Park Skateboard Facility - Engineering DATE: December 21, 2010 INTRODUCTION The City Council is requested to approve equipment purchases for the Sunshine Park Skateboard Facility, Project 08 -8. DISCUSSION Now that the concrete quote for the Sunshine Park Skateboard Facility of $17,558.32 has been approved by the City Council, the next step would be to order the new skate park equipment. Attached is the most current layout of the skate park that has been recommended by the Park and Recreation Commission. This layout includes new, refurbished and potential additional equipment. Due to the lower than anticipated quote for the concrete, the Park Commission at their last meeting of December 16th is recommending one additional piece of equipment beyond the original plan be purchased (Dragon Back). Attached is the pricing of the equipment for the original plan and additional equipment. The objects /equipment that are circled are potential additional features that could be purchased at a later date depending on the amount of funds that can be raised by the youth. The Park Commission will discuss this further at a meeting in January. The price to purchase the equipment including the Dragon Back (with a couple minor adjustments that were made to the fun box based on input from the youth) is about $28,500. The refurbishing of the existing equipment is no cost to the city. The Park and Recreation Commission recommendation regarding the budget is as follows: • Skate Park Equipment - $28,500 • Concrete Slab - $18,000 • Access Trails- $10,000 • Contingency and Miscellaneous items (benches, garbage cans, etc) - $5500 The total of these 4 improvement items is $62,000. As a reminder, once the skate park concrete slab has been constructed, the City Council will meet on site to review and determine if trees and/or brush will be removed in the spring. Keep in mind that an access trail will be constructed from the Crosstown Boulevard NW main trail to the skate park. In the spring staff will be evaluating access from the parking lot to the skate park to determine if additional trail connection will be needed. Mayor and Council Members December 21, 2010 Page 2 of 2 BUDGET IMPACT The approved budget as of right now is $70,000 for the improvements. With the favorable concrete quote, this budget could be reduced to $58,000. Although the Park Commission is recommending (due to the one additional piece of equipment) the budget be approved for $62,000. The City Council also has the option of keeping the budget at $70,000 and allow for additional objects /equipment to be purchase at a later date depending on donations the skate boarders can raise. ACTION REQUIRED The City Council is requested to discuss the budget and authorize equipment purchases for Project 08 -8, Sunshine Park Skateboard Facility. Respectfully submitted, -0��� Todd J. Haas Attachments: Layout of the skate park, Quote of the equipment, Details of the obstacles Cc: Ted Butler, Park and Recreation Commission Chair N! FA 601 McKinley Joplin, MO 64801 Toll -free 877 -RAMP -778 Local 417 - 206 -6816 Fax 417 - 206 -6888 sales(a-)americanram pcompanv.com i WWW.AMERICANRAMPCOMPANY.COM Desi h#' Ready to Ship FOB Discount 4164 30 4 60 Da s Andover, MN 1/2% HALF DOWN, 1% FULL PREPAY 4 i kko Phase 2 Item Obstacle Heiaht Width Length Pro Series 5 Hubba Ledge (Replica Series) 3.0' 1.5' 13.3' $4,632.79 6 Bank Ramp (Flat) 1.5' 4.0' 4.0' $744.63 7 Bank Ramp (Flat) 1.5' 4.0' 4.0' $744.63 8 Bank Ramp (Flat) 1.5' 4.0' 4.0' $744.63 9 Bank Ramp (Flat) 1.5' 4.0' 4.0' $744.63 10 Grind Rail, Kinked (Round) 1.5' 2" 9.0' $360.00 11 Bank Ramp (Flat) 1.5' 4.0' 4.0' $744.63 12 Bank Ramp (Flat) 1.5' 4.0' 4.0' $744.63 13 Cruz Slant Pad (Replica Series) 3.0' 8.0' 6.0' $3,988.40 14 Cruz Slant Pad (Replica Series) 3.0' 8.0' 6.0' $3,988.40 15 Grind Rail (Square) 1.0' 3" 12.0' $480.00 16 Vegas Marble Bench (Replica Series) 1.5' 2.0' 6.0' $3,656.08 18 Jersey Barrier (Replica Series) 3.0' 8.5' 4.5' $3,493.03 Subtotal $25,066.47 Refurbish existing equipment FREE Freight FREE Installation $2,506.65 25% Precast Discount - $4,939.68 TOTAL $221.633.44 Add Alternate Item Obstacle Hei ht Width Lenoth Pro Series 1 Launch Ramp (Radius) 1.5' 4.0' 3.0' $918.58 2 Grindbox 8" 4.0' 6.0' $1,558.27 3 Grindbox (2' Wide) 1.5' 2.0' 6.0' $1,307.44 4 Radius Launch Ledge (Concrete) 3.0' 1.5' 9.0' $2,711.94 17 Dragon Back (Replica Series) T -1.5' 4.0- 10 0'3 97„0.61 19 LA High Bank (Replica Series) 2.0' 32 11.5' $3,864.12 20 Grindbox 1.0' 4.0' 6.0' $1,558.27 Subtotal Freight Installation 25% Precast Discount TOTAL - L, _ $15,889.22 FREE $1,588.92 - $2,636.67 $14,841.47 Qat a ec e v o • mE° IQ- a zz <z mozz " 0 w HO O Q Z v = oco m 3 N ZQzz O~'O� o. c m a >.°cooN� E co �ot :C) 2z > p u, w$ w a v c°� - o }0��1 -�QQ U U w a z u� /� a a; u -Em mm d Qu_WOU)vJma z i o o N /���Wjf�] z m s VONO e Z ZQfnW�x0 C9 z ?� y m \�,,,ylS � 47 U U y a. z �2�� `c zmOZ�a Za Q a v Ls w w N W m ��.. Xx �IQ- <0 w IL w >' w^ 0 y m O c O 02 w m Y W �LL m E } �wz_> -�F� s F- x a rc� w vi U a � z I- =1L m m U�U, ZWO(n `m 2> z K m x x Q z ° z °-z9ax2 E 00 w w w Jy t7 3 ~ w W 1of22OF"� Q Fw Y N W Q aW co y p ~amOU �a UQ a w K y �dJ C UJ ai LI c h � y M M M L UO ©O - t v r r N N N ++ fu tm In L L !? L b1J GJ t y `�%I� O L 3 c Sur v> (D iJO OO o r h pQ � N y c a E 'O Qa •5 v cr L OJ y O'S =_ f6 " r x i"J P9 M O EO W i w F- 0 z O 16S4-ac 12 10000� There are a handful of famous skate spots located around the globe that are regularly featured in skate magazines and videos. From the Sants Bench in Barcelona Spain to the Hubba Hideout in San Francisco, California; most skaters will never have the opportunity to travel to a faraway destina- tion to skate any of these legendary spots. So we have developed our Replica Series equipment which duplicates these sites exactly down to the precise angles and dimensions. It is now possible to bring these coveted skate spots to your local skatepark. Though we have not changed the dimensions of the origi- nal spots, our engineers have improved the structural dura- bility to withstand the abuse that skateboarding causes . on equipment. Our Replica Series equipment can be v incorporated into master plan designs or can easily be added to existing skatepark facilities to expand the skat- ing experience. LOCATION: CHINA The Dragon Back is a uniquely sculptural piece of skating artwork. The replica piece features a dual mound design based on the original piece of public art located in China. Our piece is precision cast with our 9000+ PSI concrete and has a smooth steel finish. —6 O bstact e �s There are a handful of famous skate spots located around the globe that are regularly featured in skate mag- azines and videos. From the Sants Bench in Barcelona Spain to the Hubba Hideout in San Francisco, California; most skaters will never have the opportunity to travel to a faraway destination to skate any of these legendary spots. So we have developed our Replica Series equipment which duplicates these sites exactly down to the precise angles and dimensions. It is now possible to bring these coveted skate spots to your local skatepark. Though we have not changed the dimensions of the original spots, our engineers have improved the structural durability to withstand the abuse that skateboard- ing causes on equipment. Our Replica, Series equipment can be incorporated into master plan designs or can easily ? be added to existing skatepark facili- ties to expand the skating experience. {= ` LOCATION: ROADWAY CONSTRUCTION The Replica Series Jersey Barrier is a timeless element in skateboarding history possessing the perfect height and dimensions for skateboarding. Our Replica piece maintains the standard dual -slant profile on one side while adding a radius to the other. We have also added subtle steel protection to the top edges staying true to the original "feel' of the riding experience. O b Stacle 19 There are a handful of famous skate spots located around the globe that are regularly featured in skate magazines and videos. From the Sants Bench in Barcelona Spain to the Hubbo Hideout in San Francisco, California; most skaters will never have the opportunity to travel to a faraway destination to skate any of these legendary spots. So we have developed our Replica Series equipment which duplicates these sites exactly down to the precise angles and dimen- sions. It is now possible to bring these coveted skate spots to your local skatepark. Though we have not changed the dimensions of the original spots, our engineers have improved the structural durability to withstand the abuse that skateboarding causes on equipment. Our Replica Series equipment can be incorporated into master plan designs or can easily be added to existing skatepark facilities to expand the skating experience. LOCATION: LOS ANGELES, CALIFORNIA N1 The sloped walls lend themselves perfectly to executing today's popular ledge tricks. We improved upon the original design by precision casting with our 9000 PSI concrete and adding galvanized steel protective edging directly into the molds. ?, I4 IMMMW� There are a handful of famous skate spots located around the globe that are regularly featured in skate magazines and videos. From the Sants Bench in Barcelona Spain to the Hubba Hideout in San Francisco, California; most skaters will never have the opportunity to travel to a faraway destination to skate any of these legendary spots. So we have developed our Replica Series equipment which duplicates these sites exactly down to the precise angles and dimensions. It is now possible to bring these coveted skate spots to your local skatepark. Though we have not changed the dimensions of the original spots, our engineers have improved the structural durability to withstand the abuse that skateboarding causes on equipment. Our Replica Series equipment can be incorporated into master plan designs or can easily be added to existing skatepark facilities to expand the skating experience. 4 � LOCATION: LOS ANGELES, CALIFORNIA The Cruz Slant Pad is a popular feature in street skating. Both beginner and advanced street skaters can enjoy the perfect combination of height and sloped surface of this piece. Our Slant Pad is preci- sion cast with our 9000+ PSI concrete with galvanized steel protective edging embedded on all sides. 9 .- ANDOVEA I T Y O F (2D 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Discuss Outstanding Athletic Funding Request for Projects /09 -16 & 10 -21 - Engineering DATE: December 21, 2010 INTRODUCTION The City Council is requested to discuss outstanding athletic funding requests. DISCUSSION There are two outstanding funding requests for athletic complexes. The first request is from the Andover Youth Hockey Association to assist with the current volunteer effort of a new warming house related to the new outdoor hockey rinks on the Public Works campus, and the other request is from the Anoka- Hennepin School District for half the cost of the scoreboard at Eveland Fields. Rink & Warmina House: The rink and warming house funding was discussed at the joint City Council, Park & Recreation Commission meeting held in September, and ultimately approved by the City Council at the October 5, 2010 Council meeting (minutes attached). The funding approval was as follows: Park Improvement funds ($23,000) allocated includes the $15,000 from the "annual miscellaneous project" fund for 2010 which has not been used to date and $8,000 of available fund balance. There is also a proposed donation of $12,000, and if received, would be allocated to the rink and warming house. The total budget for the rink and warming house was not to exceed $35,000. The donation that is to be provided would be from bid/quote savings related to the pouring of the concrete pad for the 2011 Skate Park. The donation would need to be formally approved prior to funds being released above the $23,000." To date, the City has expended the $23,000 authorized for the rink and warming house project. Quotes were received on the Skate Park concrete (quotes were approved by the Council at the December 7`h Council meeting) and the proposed donor referenced above was not the lowest quote received so no additional donation funding is currently available. It should also be noted that in addition to the $23,000 approved and expended from the Park Improvement Fund, prior to that funding approval, the City's contribution to the outdoor rink project included: site design; site construction staking and inspection; recycled Class 5 provided for the driveway, parking lot and rinks; and assistance with site grading, fine grading and seeding The Council is requested to discuss, with the substantial cost savings in the concrete work and if the budget for the skate park is reduced (this will be discussed as a separate December 21, 2010 City Council agenda item) could the residual budget be allocated to the rink and warming house budget? Eveland Field Scoreboard: The other outstanding funding request is from the School District for half the cost ($4,000) of the scoreboard at Eveland Field. The original request was made in October of 2008. On February 19, 2009 the Park & Recreation Commission recommended to the City Council that $3,500 be allotted toward the scoreboard. A letter was sent to the School District notifying them that funding was not available. The donation of the scoreboard came before the City Council on April 20, 2010 and the meeting minutes reflect that at that time the City Council had never made the offer to contribute. Refer to the attached documents for timeline and details. The scoreboard has been placed and all construction related work was provided by the School District. Note: The Park and Recreation Commission did discuss at their last meeting of December 16'h and did reconfirm that the recommendation still stands and the $3500 is to be fund from the 2011 Miscellaneous Park Improvement Fund BUDGET IMPACT The funding requests for the projects stated above would come from the Park Improvement Fund. ACTION REQUESTED The City Council is requested to discuss the aforementioned funding requests and direct staff on how to proceed with funding of the new outdoor rinks and the scoreboard at Eveland Fields. submitted, t? ch: Letters, Emails, Agenda Items & Meeting Minutes related to Anoka Hennepin School District Request c.c. Tony Howard Eric Lehtola, Andover High School (copy sent by e -mail) " Regular Andover City Council Meeting Minutes —October 5, 2010 Page 2 F There were no changes. Motioon by Jacobson, Seconded by Trude, to approve the minutes as indicatOl above. Motion carried unanimously. CONSENT ITEMS Item 2 Approval of Claims Item 3 Adoptj) esolution/Appointing Election Judges f6r the General Election (See Resolutiop R079 -10) f Motion by Trude, Seconded;by Bukkila, approval: of the Consent Agenda as read. Motion carried unanimously. DECLARE COSTS, ORDER ASSES&At " T ROLL & SCHEDULE PUBLIC HEARING FOR 2010 DELINQUENT UTILITY FE ^t FINES Mr. Dickinson explained City Code C Apter 3, 10- "3 -3D; City Code Chapter 1, 10 -1 -9F; and City Code Chapter 5, 8 -5 -3D provide for a collection by assessment of unpaid sewer, water, storm sewer, street lighting service c7e(sa'smsessment owing fees, tree removal, false alarm Imes and miscellaneous abatement fees. procedures dl�cted by State Statute 429 are being followed in preparing f and preparation for a public hearing to act upon the proposed assessment. Mr. Dickinson reviewedthe information with the Council. Councilmember qght asked if the debts are made by renters and are not paidgis the owner responsible for 94ment. Mr. Dickinson stated if the renters do not pay them an&they are delinquent at t' e of the cut off dates, they would be assessed to the underlying propeArty owners. ,Vee acobson, Seconded by Trude, to approve the attached resolution declaring cossand assessment roll for the purpose of certifying the delinquent sewer, water, storm lighting service charges, mowing fees, tree removal, false alarm fines and us abatement fees and to approve the attached resolution scheduling a public hearing ose of certifying the delinquent sewer, water, storm sewer, street lighting service wing fees, tree removal, false alarm fines and miscellaneous abatement fees. Motion carried unanimously. (See Resolution R080-1 DO - CONSIDER PARK COMMISSION RECOMMENDATIONIPUBLIC WORKS CAMPUS RINKS PROJECT Mr. Berkowitz explained the City Council is requested to consider the Park and Recreation Regular Andover City Council Meeting Minutes — October S, 2010 Page 3 Commissions recommendation to allocat funds from the Park Improvement Fund to assist in the completion of the Public Works campus rinks warming house. Mr. Berkowitz reviewed the information with the Council. Councilmember Jacobson asked how the proposed donation of $12,000 will be coming in. Mr. Dickinson reviewed the process with the Council. He noted the labor for the concrete slab will be the donation. Councilmember Jacobson thought there would not be a donation but the person would not profit from this. Mr. Dickinson explained how the donation of $12,000 would come about. Councilmember Bukkila asked if the $12,000 will be subtracted from the skateboard park budget total amount. Mr. Dickinson stated the total amount will be in equivalency costs, there will still be a firm $70,000 but if the donation is $12,000 the actual cash paid out will be less, the actual amount paid out will be $58,000 for the skate park if a $12,000 donation is received. Councilmember Trude thought the budget amount should be reflected more accurately once the concrete is poured so the Parks Commission does not think there is more out there to spend than what they have budgeted. The Council discussed with staff the skate park budget and how it should be reflected to the Park Commission. Councilmember Bukkila asked how the City contributed to the work effort of the hockey rinks. Mr. Berkowitz reviewed the layout with the Council and explained the City did the fine grading, provided and placed the class five in the driveway entrance and parking area. They also fine graded both hockey rinks, free skate, placed class five in both rinks and also seeded. Councilmember Bukkila asked if the City did the full grading at other parks. Mr. Berkowitz noted at Hawkridge Park the City did full grading to get it ready in time. Motion by Jacobson, Seconded by Trude, to concur with the Park Commission on the recommendation for the skate board park per the discussion section of agenda number 6. Councilmember Knight asked if staff could review the information again. Mr. Berkowitz reviewed the information. Councilmember Bukkila asked if hockey paid the City anything for any of the work that was done. Mr. Berkowitz stated the Hockey Association did put up a cash escrow that has been used. Councilmember Jacobson stated the Hockey Association paid for the lumber, erection of the two rinks, the base for the warming house and putting up the warming house and when completed it will become City property and is a huge donation by the Hockey Association to the City. Mr. Berkowitz stated the Hockey Association is also donating the lighting. 1 4 - Regular Andover City Council Meeting Minutes —October S, 2010 Page 4 Councilmember Bukkila asked if for some reason they were able to donate more, would they be able to exceed the $35,000 for that situation. Mr. Berkowitz stated $35,000 is the max as directed through the Park and Recreation Commission. Mr. Dickinson stated if there was a donation outside of the concrete slab the City would consider it. Councilmember Bukkila stated when this began the City was hoping the Hockey Association would not come to them for money because at that time the City did not have any money and now they are at the point where there is some money in the budget and it seems like the major benefit to the community is they are able to wrap up two projects at once and if it was not for that she would not be in favor of this. Motion carried unanimously. ...yy.YJ.'c6�+�'+?waa.YxT yy1s"� • Aare: 5Yffi' �.'! 1�b: a4ueW: LZ. �9e f!Y��trnIHWiXWfitYIffilW1'DnL�'1i �'24:i: >�.:��ry�Miy�TOLL @54 ^.NYx M�Itiu J+NeW.yy�y^,�,,�w DISCUSS SETBACK FROM SCHOOLS & CHURCHES FOR LIQUOR Mr. Bednary explained a potential new business contacted staff about locating a res rant with a full menu including liquor in a vacant restaurant building. It was determined that e city's requirements di&hn t allow a liquor license to be issued. Mr. Bednarz revieweh e information with the Council. Councilmember Jacobson staged just changing the dimensional star 6rds does not solve the issue because you have to go to the kic ing issue. It is more than an is 0e in the southwest area of the City; it is an issue for the entire St, . If they are not going to ange the zoning, there is no sense in changing the dimensional issue. Councilmember Trude stated this has cod she is frustrated that someone who becom anybody else who could potentially be a c if they do not want a preschool, school or it really limits the potential tenants of a sI can override the use that is in there or d multi times with shopping center tenants and ten in the shopping center then can control there and to her that is a zoning issue first and ch determine who can have liquor in a strip mall n ce r. She asked if a shopping center zoning strictly to at the use. City Attorney Baumgartner thouit depended on what the anted in there, one will control the other and if the Council is ' - agreement that they cannot coi 'de side by side then the question becomes if it is a 11 tier of who is there first or does the C'd cil want to take control before anyone comes in p d they determine what they want to see ther He thought it might be down to the determinon of what is appropriate for that particular use or at use is more appropriate for that tirea. Councilmembrer Jacobson stated he could see some starter churches and daycare ce6rs going into strip malls which would have a negative effect on everything as far as liquor licensing. is- L 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public Works/City Engineer SUBJECT: Consider Park Commission Recommendation/Public Works Campus Rinks Project /09 -16 - Engineering DATE: October 5, 2010 INTRODUCTION The City Council is requested to consider the Park and Recreation Commissions recommendation to allocate funds from the Park Improvement Fund to assist in the completion of the Public Works Campus Rinks warming house. DISCUSSION Park Improvement funds that would be allocated include the $15,000 from the "annual miscellaneous project" fund for 2010 which has not been used to date, $5,000 of available fund balance plus a proposed donation amount of $12,000. The budget total not to exceed $35,000. The donation that is proposed would be for labor provided to pour the concrete pad for the 2011 Skate Park. The donation would need to be formally approved prior to funds being released above the $23,000 amount listed in the Park Improvements Fund Projected Cash Flow Analysis, BUDGET IMPACT An updated cash flow analysis identifying how this funding recommendation will impact the Park Improvement Fund is attached and will be reviewed with the Council at the meeting. ACTION REQUIRED The City Council is requested to consider funding for the Public Works Campus Rinks warming house as recommended by the Park and Recreation Commission. Respectfully submitted, p.►►'•eQi � V. David D. Berkowitz Attachment: Park Improvement Fund Projected Fund Balance cc: Ted Butler, Park & Recreation Commission Chair (e- mailed) Tony Howard, 1797 - 167th Ave. NW, Andover ,(� - C V LL N > {Q Qw � m d a C L LL I 9 Or a r U s it a 14 0 F M N N 0 N r Y 0 N 0 0 N I �o N o rn I .� S r N � b Cl) W W O oC U > m g I O [O trD c0 �O N o o d7 I •, .� S d C �+ b Cl) W W O oC U > m g I O [O trD N IL lL LL o o d7 c O m c O E Cl) S N S O IOD V v U F W o� > O O 7% O It r O r tn O c c o Q 1 ❑ O ❑ U S t v M •, .� C d C �+ u, E E Cl) W W O oC U > m g I O N N IL lL LL o o d7 c o O c O E a a o m I 3 e LL V v U F W o� > W IL m m o p CL a •m 'W O r �° }o o m o c c o Q 1 ❑ O ❑ U SS QO OO QO O O' S 3 O o I Q o O Q o A N r- N N N M r co Q o O c O S S O S O La W S O r r r P O pO O O O h r r a y _ o 00 CL In co r N N N N N CS LO O T N N N cq vi O f. r 1(! N N N r T M W � Y N N N O C C m O �p r N tll $ G In � m E yy C A d C .�-. a VUy LL d o O E C j p AAf o. a LL Q 3 0$ E Q c y �° m m LL = .2 A E m a m LL C N ti O m N m CG i U C m m _ c 3 a m 3 q� 4 c p > c c o Z to m S - Q o 4' IL LL W LM ANDOVER. HIGH SCHOOL i, A L E A. R N I N G C O M M U N I T Y Jfr. RhondaDem hxacipal 2ll5AndovcrBou1evardNW Andover.MN55304 763 - 506 -8400 Fax -763- 506 -8403 www.anoka.kl2.mn.us October 6,2-008 Mr. Todd Haus RECEIVED Assistant Public Public Works Director r 1685 Crosstown Blvd. NW Andover, NN 55304 763-767-5'131 CITY QE ANDOVER Mr. Haus: As I am sure you are aware, Andover High School and the City of Andover share the softball fields through a joint powers agreement. I am writing with a request fox assistance with a project we are . attempting to implement. in an effort to et "up to speed" both with what Our baseball team aiready, ,_ —A, ,i a irlra i-n he able toinstall a scoreboard for our varsity softball field: Specifically, I am asking if the city would make a contribution of approximately half of the cost of the project. The school would come up with the other half. One way of accomplishing this is to have the city pay the bill for the trenching of the electrical wiring an . d mounting of the scoreboard. tu.e i a racmnmible to nav for the scoreboard with wireless control box, also The assumption would be that the school team would have possession of the controller during the school year and Their season. At the conclusion of their season, they would turn it over to o.the city for. use during. the stmrizer:mantiis. Please let are know if you are in need of any further information regarding this requests or .if I should be contacting anyone else.' I can be reached at 763-5 06-8420 or ericleehtola@anoka.kl2.mn.us. I look forward to this exciting venture that would add a nice touch of class forthe girls of our community. Sincerely, _ lric Lehtola Mrs. Touia Hufnagel, A Has Counselor Mr. Bob Btusaw, A KAss stantPr nc pal lilts. Tara K66ak, Hat -!lie Counselor AXOKA4 QMIN l&- Scan Beggin, L-ZQssisrantFtincipal Erie Lehtola h Activ des Direcrnr Mrs. Alyda SkogT ist, Nif-Z Counselor 'SCHOOLS it. . A(uan r�dinu Gmu -- Ct'rYj0 1685 CROSSTO% NDO 1 L MN 55304 9 US (763) 755 -5100 To: Park and Recreation Commission From: Todd J. Haas, Assistant Public Works Director Subject: Item 5: Consider Request from Andover High School for Scoreboards @ Eveland Fields Date: November 6, 2008 INTRODUCTION This item is in regards to considering a request from Andover High School for scoreboards for the south field at Eveland Fields. DISCUSSION Attached is letter dated October 6, 2008 from Eric Letola of Andover High School with the request. As some of you may know, the City has ownership of the fields but also does have a joint powers agreement regarding the sharing of the fields. .Basically the City is responsible for maintaining the 3 fields from June - August and the high school is responsible from September -May. Budget Impact The estimated cost for the scoreboard, wiring and mounting the scoreboard is about $8000. The school is proposing the city pay half or $4000. If the Park Commission is wanting to move forward, this would have to be paid from the 2009 miscellaneous funds that are set aside each year for these types of projects. ACTION REQUESTED . The Park and Recreation Commission are to consider the request of the Andover High .School fot purchase and installation of a scoreboard for the south field at Eveland Fields.. Respectfully sul�mitted, / Ha a A Todd J. Haas CC: Eric Lehtola, Andover High School H: \Engineering \Parks \Park & Rec Packet Information \Items\2008 \110608Mtem 5.doc - q io -z/ Regular Andover Park & Recreation Commission Meeting Minutes ' Iovember 6; 2008 Page 2: CONSIDER REQUEST FROMANDOVER HIGH SCHOOL FOR SCOREBOARDS @ EVELAND FIELDS Mr. Haas indicated this item is in regards to considering a request from Andover High School for scoreboards for the south field at Eveland Fields. Acting Chair Lindahl asked if there has been any contact with the Andover Softball Association for part of this because it would be nice to share the burden but they do not have any money at this time to help out. He thought the youth association may be another avenue to approach on this. If the City could contribute some staff time and equipment that may be helpful but he did not know if they had funding to approach this in 2009. Commissioner Butler stated he did not know that they had four thousand dollars right now. Commissioner Hupp agreed with the others in regards to assisting with time and equipment but did not know if they could afford it at this time. Mr. Haas indicated they received Hickory Meadows Park dedication fee, which was around $40,000 to $45,000. © ' Commissioner Kowalewski asked how much the softball team uses the area in the summer months. Mr. Haas indicated the fast pitch girls use the fields. u Acting Chair Lindahl thought this would be great for the fields as well as the participants but he thought there might be some other areas that could be looked at but they do not have the funds at this time and he would be hesitant to commit to it at this time.. Acting Chair Lindahl asked Mr. Haas to contact Mr. Lattola and the association to see if there is anything there and then they will revisit this if there are no other resources. ANOSA COUNTYSHERIFF'SDEPARTMENT 3" QUARTERLYREPORT Mr. Haas reviewed the 3rd Quarter Anoka County Sheriff's Department Report with the Commission. Commissioner Kowalewski asked if they had any idea what the permit was used for through November on item 9126. Mr. Haas stated it is not an organized group, there is a bunch of adults that want to get together on Friday nights to play flag football and they only need to pay for the use of the lights. 10 C 1TT Y ^�]o v 1685 CROSSTO% V V g4nWrA 55304 • (763) 755 -5100 111 .ilJJ R.MN.US To: Park and Recreation Commission From: Todd J. Haas, Assistant Public Works Director Subject: Item 5: Update in Regards to Scoreboards @ Eveland Fields /Andover High School Date: November 20, 2008 INTRODUCTION This item is just an update in regards to scoreboards for the south field at Andover High School/Eveland fields. DISCUSSION As you may recall from the last meeting, the Park Commission requested staff to contact the Andover Athletic Association about potentially participating in helping fund the improvement for scoreboards. Staff has contacted Steve Gompertz, President of the Andover Athletic Association, about the request from the high school. Aftached is e-mail that was sent to President Gompertz about the possibility of participating in the funding of the improvement. Note: Most likely the next time this will be discussed will be in January 2009. Budget Impact As you may recall, the estimated cost for the scoreboard, wiring and mounting the scoreboard is about $8000. The school is proposing the city pay half or about $4000. ACTION REQUESTED This item is just an update. No action is necessary. Respectfully submitted, Todd J. Haas CC: Eric Lehtola, Andover High School Steve Gompertz, President of the Andover Athletic Association, 15098 Yellow Pine Street NW H:1Engineering \Parks \Park & Rec Packet Information \Items\2008 \112008\item 5.doc /o -zi Regular Andover' Park & Recreation Commission Meeting Minutes —November 20, 2008 © Page 2 Commissioner Boyer wondered why they were asking for extended hours. Mr. Haas noted it was hard to get indoor ice time during the week due to league games and they needed it for hockey practices at all of their levels. Motion by Kowalewski, seconded by Butler, to approve the 2008 -2009 hockey rink schedule as discusses. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Hupp, Scott) vote. UPDATE INREGARDS TO SCOREBOARDSAT EVELAND FIELDS /ANDOVER HIGHSCHOOL Mr. Haas explained that this item is in regard to scoreboards for the south field at Andover High Schooi/Eveland Fields. Mr. Haas reviewed the information with the Commission and that he has contacted the Andover Athletic Association about the possibility of making a contribution to help pay for the scoreboard. The association will be discussing this at their November and December meeting. They will notify the city staff after the December meeting of their decision. Commissioner Lindahl asked if the school was still in the planning stage, looking for © funds. Mr. Haas stated Mr. Lehtola indicated to him it will be done the first thing in the spring after the frost is out of the ground. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. Commissioner Hupp arrived at 7:10 p.m. CHAIR'S REPORT Commissioner Kowalewski updated the Commission on the Skateboard Commission meeting and the Andover Football High School End of the Year Banquet. Commissioner Boyer asked if the picnic tables at Sunshine Park were repaired. Mr. Haas indicated they were. Commissioner Hupp updated the Commission on the Andover High School Hockey boy's team. ADJOURNMENT ® Motion by Butler, seconded by Boyer, to adjourn the meeting at 7 :14 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Scott) vote. Va. 9 C I T Y O F LNDOVE . 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US To: Park and Recreation Commission From: Todd J. Haas, Assistant Public Works Director Subject: Item 7: Update in Regards to Scoreboards @ Eveland Fields /Andover High School 19 Date: February od3�2009 INTRODUCTION This item is just an update in regards to scoreboards for the south field at Andover High School /Eveland Fields. DISCUSSION Well the City. Staff has received a response from the Andover Athletic Association (AAA) regarding a.contribution to go towards the Eveland Field (south field only) scoreboard project. AAA has approved a pledge of $500 towards the scoreboards. Some of you may recall from the Commission meeting back in November that city staff was to contact AAA about this. Attached is the letter from the Andover. High School back in October with the request for scoreboard contributions so that the new Commission members know what is being requested.. . Note: Just so the new Commissioners are aware, the City do own Eveland Fields and the City does have an agreement with the school district for them to use and to maintain the fields for basically 9 months out of the year (September - May). The City of Andover maintains the fields the other 3 months (June- August) as AAA uses them during that period of the year. Budget Impact As you may recall, the estimated cost for the scoreboard, wiring and mounting the scoreboard is about $8000. The school is proposing the city.pay half or about $4000. Since AAA is willing to pledge $500, the city share would be reduced to $$3500. Again as a reminder, if the Park Commission is wanting to move forward, this would have to be paid from the 2009 miscellaneous funds.that are set aside each year for these types of projects. ACTION REQUESTED The Park and Recreation Commission are to consider the request of the Andover High School for purchase and installation of a scoreboard for the south field at Eveland Fields. HAEngineeringTarksTark & Ree Packet Information \Items\2009 \0219091kem 7.doc 13 __1, Regular Andover Park & Recreation Commission Meeting Minutes — February 19, 2009 . .Page 2 Motion by Lindell, seconded by Lindahl, to approve the tournament application form from the Andover Baseball Association. Motion carried on a 5 -ayes, 0 -nays, 0- present, 2- absent (Kowalewski, Miskowiec) vote. CONSIDER REQUEST FOR NEW LEGISLATION /CITY OFF IM Chair Butler stated the Chair of the Ham Lake Park Commission contacted him and was interested in pushing some legislation at the State Capital ncerning how City's can raise funds for park projects. The Chair of Ham Lake arlc Commission could not make it to the meeting so requested this be tabled to a e meeting. Motion by Lindahl, seconded by RamnadiXtable this item until a future meeting. Motion carried on a 5- ayes,*0 -nays, 0 -p sent, 2- absent (Kowalewski, Miskowiec) vote. UPDATE OF GUIDELINES d FIELD USAGE BY YOUTHATHLETIC ASSOCL4TIONS, CONT. Mr. Haas stated this it is an update in regards to the discussions the City Council had at their workshop thi ast January to see if there was interest in revising the Guidelines for Field Usage by/youth Athletic Associations in regards to a damage deposit fee for cleanup and d ge of parks after use by the associations. Mr. Haas dated the Commission in regards to this item. Co d Hupp thought it would be nice to keep track of what, associations are not fo wing the rules and have that information brought back in the fall for review. He also ghought they should implement a checklist for associations to use and turn in showing they cleaned up after themselves. UPDATE 17V REGARDS TO SCOREBOARDS @ EYELAND ,FIE1,DS /ANDOVER HIGH SCHOOL, CONT. Mr. Haas stated this item is just an update in regards to scoreboards for the south field at Andover High School/Eveland Fields. Mr. Haas updated the Commission in regards to scoreboards at Eveland Fields. Commissioner Hupp asked how the split would work. If one association put up $500 how would that be split up, would the School District pay less or would the City pay less. Chair Butler thought the School District agreed to pay $4,000 so the City would pay $3,500. Mr. Haas stated they do have a $25,000 Misc. Fund with money in and the'Park Commission does have the ability to recommend spending money out of that fund for these types of things. Chair Butler stated on the one hand he has been hesitant to want to ,start spending money of the fund because they sometimes end up with safety issues that ty Regular Andover Park & Recreation Commission Meeting Minutes — February 19, 2009 Page 3 need to be taken care of out of that fund but on the flip side they are talking about an $8,000 improvement to the fields that they can get for $3,500 given the situation with the school. Commissioner Lindell stated they should probably proceed with this because the $4,000 from the School District could go away very easily. He thought they may want to pursue seeing if there could be another $500 donation back to the Park Commission from the association next year that they would earmark for another field. Commissioner Lindahl thought they needed to do it because there is no indication the School District will have the money next year to do this. Commissioner Hupp thought because of the economy the association should fry to come up with some type of fundraiser to try to help pay for the scoreboard and hold off until the end of the season to see how much is raised seeing that the board will not go up in time for the 2009 season. This will give them the opportunity to go out and raise money for a bigger buy in. Commissioner Lindahl thought they needed to commit to this either now or never and if they can get more money raised through the association through the year they can donate it to the Park Commission. He did not think they had time to try to raise funds. Chair Butler liked the idea of seeing if the athletic association could donate some money next year for another field improvement but they have already put this off once so he would like to get this either approved. or denied. REVIEW DRAFT FE ASIBLUTYREPORT /09- 141IRRIGATION OF PARKS W. Baas stated this item is to give an update as to the status of the draft feasibility report, Project 09 -14. Chair Butler asked if they had any additional -fu ding for irrigation. Mx. Haas indicated they did not. —" .r- ier.Raiiinath wondered what the conditions of the fields were. Chair Butler are all non - irrigated parks and the grass gets pretty dry and is hard to keep 15 1685 CROSSTOWN BOUL F March 6, 2009 Eric Lehtola Andover High School 2115 Andover Boulevard NW Andover, MN 55304 Re: Eveland Fields Scoreboards Dear Eric: 55304 • (763) 755.5100 4.MN.US I wanted to give you an update as to the status of the scoreboards for the south field at Eveland Fields. The Andover Park and Recreation at their meeting on February 19, 2009 did recommend approval of $3500 with another $5hat would be contributed by the Andover Athletic Association. unfortunately with the lack of new residential and commercial developments that is anticipated this year of which the where the collection of park dedication fees comes from, the City_ canno_taJse commitment at this time until sufficient funds is available. If you have any questions, feel free to contact me at 763 -767- 5131. Sincerely. - eJ�aas, EIT Assistant Public Works Director CC: Kevin Starr, Public Works Parks Maintenance Supervisor Steve Gompertz, President of the Andover Athletic Association Lee Brezinka, Andover Assistant Finance Director TJH:tjh 16 ANDOWA HIGH SC GI'-. A L I+ A R N I N G C O M M U N I T Y J11s. RhondaDean, Pruecipa1 2115 Andover Boulevard NW Andover, AIN 55304 763- 506 -8400 Fax: 763- 506 -8403 imir anoka.M.mn.us 4/12/10 City of Andover Attn: Todd Haas 1685 Crosstown Blvd NW Andover, NIN 55304 Re: Donation of Softball Scoreboard at Eveland Field Dear Mr. Haas: APR 12 2010 The purpose of this letter is to inform the City of Andover that Andover High School has purchased a scoreboard for the varsity softball field at Eveland Field. We would like to donate this scoreboard to the city with the understanding that our team will use this during the school year just as it uses the field itself. During the summer /non - school year, the city is obviously welcome to use the scoreboard as well. This scoreboard will be a welcome addition to Eveland Field. It will help improve the overall atmosphere of games played there. In addition, this will help compliment the new scoreboards that have been installed at .Sunshine Park to "round out" the parks environment. I would also like to fake this time to gently remind the Crty that they (along with the Andover. Athletic Association) have agreed to_make a donation to Andover High School Achvrties in the _. . amount of $4000. Any progress toward completing this donation would be greatly appreciated. It has been a pleasure to work cooperatively with the City. I look forward to a continued supportive relationship in future years. If you have any further questions, I would be happy to answer them. I can be reached at Brie.lehtola@anolca.kl2.nui.us or 763 -506 -8420. Sincerely, &--L (::� -ems — "—A-6, Eric Lehtola cc: Tom Redmann, Supervisor of Buildings an Ground, ISD #I I Mrs. Tonia Hufnagel, A Has Counselor Mr. Bob Bursavr, A KAssistant Principal Mrs. Tara Koschak, Hat Nie Counselor ' AI\T0KA. HENNEp tN Mr. Sean Beggin, L -Z Assistant Principal Mrs. Alycia Skogquist, Nif-Z Counselor SCHOOLS Mr. Eric Lehtola, Activities Director Afmar lokbmrtIhnit L') ■ C IT ]l OF NIDO E 1685 CROSSTOWN BOULEVARD N.W. o ANDOVER, MINNESOTA 55304 o (763) 755 -5100 FAX (763) 755 -8923 o WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members �\\\` CC: Jim Dickinson, City Administrator / Finance Director David D. Berkowitz, City Engineer /Director of Public WW 1 s `x FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: Approve Resolution Accepting Donation /Anoka - Hennepin ISD 411 /Eveland Field /Scoreboard for South Field /10 -21— Engineering DATE: Apri120, 2010 INTRODUCTION This item is in regards to approving a resolution accepting a contribution of one scoreboard by the Anoka - Hennepin ISD #11 to be installed for the south field at Eveland Fields facility. DISCUSSION Attached is a letter dated April 12, 2010 from the Anoka- Hemzepin ISD #11 formally notifying the City of Andover the purchase and donation of one scoreboard to be installed for the south field at Eveland Fields facility. Also included in the letter is a request from Anoka- Hennepin ISD #11 that they would like to gently remind the City (the Park and Recreation Commission) that they have agreed to make a donation to Andover High School activities in the amount of $4000 ($500 would be from the Andover Athletic Association if they were still interested in committing). Attached are the discussion and the recommendation the Park Commission made in regards to the school district request. Although the donation was recommended by the Park & Recreation Commission, funding was not formally approved as funds were not available. At this time staff reconnuends the acceptance of the scoreboard donation and will discuss the >a cash donation request at a future n-e,e ng wrath the City Council when funding becomes available. Public Works Department will provide equipment and manpower to set the scoreboard on the concrete piers once it is ready to be installed. BUDGET IMPACT The Finance Department has reviewed the request by_ the school district acrd is iiojQecommeiiding 71� a cash donation at this time due to the lack of park dedication funds 160 Mayor and Council Meniber^s .4pri120, 2010 Page 2 of 2 ACTION REQUIRED The City Council is requested to approve the resolution accepting the contribution of scoreboards for Sunshine Park. Respectfully submitted, Todd I Haas Attachments: Resolution, Letter from Andover High School dated 4/12/10, Parr Commission meeting minutes dated 2/19/10, Letter fiom Andover High School dated 10/6/08 F cc: Eric Lehtola, Andover High School copy sent by e-mail) Steve.Gompentz, Andover Athletic Association (copy sent by e -mail) Ted Butler, Park and recreation Commission Chair (copy sent by e -mail) kCl Regular Andover City Council Meeting Minutes— Apri120, 2010 Page 2 APPROVAL OFMINUTES April 6, 2010, Regular Meeting: Correct as presented. Motion by Jacobson, Seconded by Bukkila, to approve the minutes as presented. Motion carried unanimously. April 6, 2010, Closed Session Meeting: Correct as amended. Councilmember Buldcila requested a correction on page 3, line 10, remove "would support" and put in "did not object with the Union or anyone else sending a letter" and remove "at this time" and replace with "as a way to communicate with the Council for any reason but." Councilmember Jacobson requested a correction on page 3, line 12; change the word "credit" to "credibility" and on page 2, line 42 change "seasoned employees" to "seasonal employees." Motion: by Jacobson, Seconded by Knight, to approve the minutes as indicated above. Motion carried unanimously. CONSENT ITEMS Item 2 Approval of Claims Item 3 Approve Access Agreement / Forest Meadows Park / Rocket Turf Item 4 Approve Plans and Specs / Order Advertisement for Bids / 08 -33 / City Bridges Scour Evaluation (See Resolution R036 -10) Item 5 Approve Quotes / Award Contract / Andover- Ramsey Pine Tree Management Project / 09 -15 Item 6 Approve Resolution Accepting Donation / Anoka Hennepin School District #11 / Eveland Fields / Scoreboard for South Field / "11Y -21 (See Resolution R037 -10) Item 7 Approve Application for Exempt Permit / Andover Lions Club Item 8 Approve Tobacco License for Lucky's Station Item 9 Approve Application for Exemption Permit for a raffle to be held by the Andover Huskies Youth Hockey Association Councilmember Jacobson clarified the letter for Item 6, the donation from the school, indicates ---- the City Council had agreed at some time to contribute $4,000 toward some project. He pointed out for the record that the Council has never made this offer. Motion by Jacobson, Seconded by Buldcila, approval of the Consent Agenda as read. Motion carried unanimously. Q-C CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. 037 -10 MOTION by Councilmember Jacobson to adopt the following: A RESOLUTION ACCEPTING A CONTRIBUTION MADE TO THE CITY OF ANDOVER FOR PROJECT 10-21, EVELAND FIELDS /SCOREBOARD FOR SOUTH FIELD. WHEREAS, any contributions that are to be made to the City of Andover must be accepted by the City Council; and WHEREAS, the contribution from Anoka Hennepin School District #fi11 for a scoreboard is to be installed at Eveland Fields. NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the contribution, which is to purchase a scoreboard on behalf of the Anoka Hennepin School District-#1 I and is to be installed at Eveland Fields. MOTION seconded by Councilmember Bukkila and adopted by the City Council at a regular meeting this 20th day of April , 2010, with Councilmember's Jacobson Bukkila Gamache (absent), Knight, Trude voting in favor of the resolution, and Councilmember's none voting against, whereupon said resolution was declared passed. ATTEST: Mic elle HartnADeputy City Cleric CITY OF ANDOVER �� ichael R. Gamache - Mayor James Dickinson From: Lehtola, Eric [Eric.Lehtola @anoka.k12.mn.us] Sent: Tuesday, December 07, 2010 11:15 AM To: James Dickinson Subject: FW: Eveland Fields Scoreboard Attachments: 20101129094314313.pdf Hi Jim, Thank you for the discussion. Here is some of the background documentation. Me- Mar _.6,..2009_letter I_mceived_is,notahere. _I will scan send,to.yon separately. Thanks, Eric From: Todd Haas fmailto :THaas(a)ci.andover.mn.us] Sent: Monday, November 29, 2010 10:05 AM To: Lehtola, Eric Subject: Eveland Fields Scoreboard Eric; I just wanted to give you an update regarding the status of the scoreboards. Attached for your review is the following items: • Approved City Council resolution from April 20, 2010 accepting the donation for the scoreboard for the south field . • City Council meeting minutes from April 20, 2010 regarding the approval of the donation. Note: Please note that the City Council pointed out that for the record that the City Council never made an offer to contribute funds to the project even though the Park Commission recommended it. • City Council agenda item from April 20, 2010 regarding the donation of the scoreboard. Sorry about having to go back to the Park Commission to accept the donation. At this point, if the school feels strongly about the city donating $3500 towards the scoreboard, please let me know and I can schedule you for the December 215_,City Council agenda. Note: Keep in mind that you may want to still approach the Andover Athletic Association about donating the $500 but I will leave that up to you. Just as a reminder, once the scoreboard is up and running, we will need for you to contact us so that we can inventory /ID the scoreboard and controllers. Please call if you have any questions. Have a good week. Todd J. Haas Assistant Public Works Director /Parks Coordinator City Of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 763 - 767 -5131 thaasa_ci. andover. m n. us IN VC I T Y 0 F NDOVE.^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor & Councilmembers FROM: Jim Dickinson, Executive Director SUBJECT: Schedule Additional City Commission Interview Date DATE: December 21, 2010 INTRODUCTION The City Council currently has Thursday January 13, 2011 at 6:00 pm scheduled as a date to interview commission applicants. DISCUSSION At the December 7h Council meeting the commission application deadline date was extended to December 15''. The City now has 18 applicants interested in the City commissions. Past practice is to hold a 15 minute interview with each applicant, with 18 applicants the Council would be looking at over 5 hours (allowing for a few breaks) in one evening. ACTION REQUESTED The Council is requested to set an additional City commission interview date. ad, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report December 21, 2010 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development Activity 3. Update on CIP Projects 4. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. DATE December 21 2010 ITEMS GIVEN TO THE CITY COUNCIL Feasibility Reports /11 -2a, 11 -2b, 11 -2c & 11 -2d PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. G: \STAFF\RHONDAA\AGENDA \CC LIST.doc December 2010 Feasibility Report 2011 Street Reconstruction Flintwood Street NW City Project No. 11 -02A Prepared by: Engineering Department City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 ^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US December 21, 2010 Honorable Mayor and City Council City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Re: 2011 Street Reconstruction Project (C.P. 11 -02A) — Flintwood Street NW Feasibility Report Dear Mayor and City Council: With your authorization, we are pleased to submit this feasibility report addressing the proposed project costs and estimated assessments for the 2011 Street Reconstruction Project for Flintwood Street NW between 175th Avenue NW and 177th Avenue NW. The street in this area has been identified by City staff as needing repair, and is has been included in the City's 2011 -2015 Capital Improvement Plan for reconstruction in 2011. A neighborhood informational meeting was held on November 15, 2010 to discuss the project, answer questions, and receive comments from the residents impacted by this proj ect. The proposed improvements will include milling and reclaiming the existing roadway, repairing a damaged culvert end section, paving a new bituminous surface, and minor restoration work. This is a rural section roadway with ditches. The total estimated cost of the proposed improvements is $89,850.00. This estimated cost includes construction costs, contingencies, and indirect costs. The proposed project would be funded through assessments and the City's Road and Bridge Fund. Twenty -five percent (25 %) of the total project costs would be assessed to the benefiting properties in accordance with the City's Roadway Reconstruction Assessment Policy. The total estimated assessment amount is $22,460.00. The remaining seventy -five percent (75 %) of the total project costs would be funded through the City's Road and Bridge Fund. The City costs are estimated at $67,390.00 for the proposed improvements. The estimated assessment rate for this segment is $3,740.00 / unit. We recommend that the City Council review this report and, if acceptable, proceed with project implementation as proposed. Sincerely, City of Andover Engineering Department (Q' David D. Berkowitz, P.E. Director of Public Works /City Engineer FEASIBILITY REPORT 2011 STREET RECONSTRUCTION PROJECT FLINTWOOD STREET NW CITY PROJECT NO. 11 -02A CITY OF ANDOVER, MINNESOTA I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duty Licensed Professional Engineer under the laws of the State of Minnesota. Q- w /z-/[L///D Dav Date License No. 26757 2011 STREET RECONSTRUCTION PROJECT — FLINTWOOD STREET NW TABLE OF CONTENTS Overview Page No. 1.0 INTRODUCTION 1 2.0 IMPROVEMENTS 1 3.0 RIGHT -OF -WAY /EASEMENT 2 4.0 PERMITS 2 5.0 ESTIMATED PROJECT COSTS 2 6.0 FUNDING /ASSESSMENTS 2 7.0 PROPOSED PROJECT SCHEDULE 3 8.0 CONCLUSIONS & RECOMMENDATIONS 4 APPENDIX Exhibit 1: Project Location Map Exhibit 2: City Standard Detail 516D, Typical Rural Street Section with Ditches Exhibit 3: Preliminary Cost Estimate Exhibit 4: Preliminary Assessment Worksheet Exhibit 5: Proposed List of Assessed Properties 2011 STREET RECONSTRUCTION PROJECT — FLINTWOOD STREET NW CITY PROJECT 11 -02A 1.0 INTRODUCTION The City of Andover annually completes a street reconstruction project in a portion of the City in need of rehabilitation. The intent of this program is to provide the community with a high quality transportation system and maintain the integrity of the City's street infrastructure. Rehabilitation of the streets reduces short term routine maintenance costs (crack sealing, pot hole patching, etc.). Long term, this reconstruction prolongs the structural stability of the roadways, providing for a longer serviceable life. City staff evaluates each segment of roadway within the City every two years using a program called Cartegraph Pavement View to determine which roadways and developments are in the most need of rehabilitation. Pavement View provides an analytical tool, which, along with site inspections, review of maintenance records, and conversations with Public Works staff, allows us to determine the best schedule for the Street Reconstruction program to maximize the program benefit and reduce the amount of annual maintenance needed by our Public Works crews. The areas identified in the City's 2011 -2015 Capital Improvement Plan (CIP) for the 2011 Street Reconstruction program are: Flintwood Street between 175th Avenue NW and 177th Avenue NW, Genthon Ponds, Rolling Forest, East Brook Terrace, and Auditor's Subdivision No. 137. This report discusses the proposed improvements for Flintwood Street NW between 175th Avenue NW and 177th Avenue NW only. The aforementioned projects will be bid together to achieve economies of scale in the bidding. Separate quantities will be recorded for each area to accurately reflect the construction costs for each development. The reconstruction of the streets and any associated work will be funded through assessments to the benefiting properties and through the Road and Bridge Fund in accordance with the City's Roadway Reconstruction Assessment Policy. Twenty -Five percent (25 %) of the total project costs will be assessed to the benefiting properties and the remaining seventy -five percent (75 %) will be funded through the Road and Bridge Fund. A Project Location Map for Flintwood Street NW is attached in the Appendix as Exhibit 1 2.0 IMPROVEMENTS Flintwood Street between 175th Avenue NW and 177th Avenue NW was originally paved in 1980. The pavement section consists of a 24' wide roadway with 1.5" - 2" of bituminous over approximately 4" of Class 5 aggregate base. Roadside ditches and culverts handle the storm water runoff in the development. The existing ditches will be maintained with this project. The proposed improvements will consist of milling the existing bituminous and utilizing it as reclaimed base, replacing a damaged end section on the existing centerline culvert, shaping the reclaimed base material, and paving 3" of bituminous (two lifts) over the top, meeting the current design standards for the City of Andover. The roadway width (24') will remain the same as under existing conditions. The roadway profile will raise approximately three inches due to the improved pavement section. The edges of the road will be backfilled with topsoil, and turf will be restored. This is a cost effective method to reconstruct the roadways with an expected design life of 25+ years. Please refer to Exhibit 2 in the Appendix for the current standard City detail for Rural Residential Street Sections with ditches. 3.0 RIGHT -OF WAY / EASEMENT All work will take place within the existing right of way and drainage and utility easements. 4.0 PERMITS The City of Andover Engineering Department will obtain any necessary permits for the project. Permits will be required from the Minnesota Pollution Control Agency (NPDES Storm water Permit), the Anoka County Highway Department, and the Lower Rum River Watershed Management Organization. 5.0 ESTIMATED PROJECT COSTS The total estimated project cost is $89,850.00. This estimated cost includes construction costs, contingencies, and indirect costs. These costs are estimated based upon preliminary design. The final cost will be based upon final design, actual work completed by the contractor, and unit bid prices for the project. A detailed Preliminary Cost Estimate is included in the Appendix as Exhibit 3. 6.0 FUNDING /ASSESSMENTS The project is proposed to be funded by a combination of special assessments and City funds. In accordance with the City's Roadway Reconstruction Policy, twenty -five percent (25 %) of the total project costs would be assessed to the benefiting properties, or specifically those properties fronting along or addressed along the newly reconstructed roadways. For projects that include special assessments, the City is required to follow the process outlined in Minnesota Statutes Chapter 429. 2 The Andover Assessment manual lists four methods of assessments. They are: area, unit, front footage (short side) and variable costs. For this project the per unit method would be used to assess each property for their individual benefit. To calculate the rate per unit, twenty -five percent (25 %) of the total project costs would be divided by the number of occupied or potentially buildable parcels in each development. The total estimated assessment amount is $22,460.00. There are a total of 6 units that are proposed to be assessed with this project. The estimated assessment rate is $3,740.00 / unit The remaining seventy -five percent (75 %) of the total project costs are proposed to be funded through the City's Road and Bridge Fund as designated by the City Council. The City costs are estimated at $67,390.00 for the proposed improvements. A detailed Preliminary Assessment Worksheet and a proposed list of assessed properties are included in the Appendix as Exhibits 4 and 5. 7.0 PROPOSED PROJECT SCHEDULE If the project is initiated by the City Council, the proposed project schedule would be as follows: City Council ordered feasibility report 11/16/10 City Council receives feasibility report / Orders Public Hearing 12/21/10 Hold Public Hearing / Authorize plans and specs 1/18/11 City Council approves plans and specifications and authorizes 2/15/11 Advertisement for Bids Advertise in the Anoka Union and Quest CDN 2/18/11— 3/4/11 Receive bids 3/17/11 City Council awards contract 4/5/11 Contractor begins construction 5/16/11 Project Substantially Complete 7/29/11 Project Final Completion 8/12/11 3 8.0 CONCLUSIONS & RECOMMENDATIONS 8.1 Conclusions As a result of this study, we conclude that: 1. The streets in this area are in need of repair and are identified for reconstruction in the City's 2011 — 2015 Capital Improvement Plan. 2. The streets need to be brought up to the current standard pavement section. 3. The total estimated cost for the proposed improvements is $89,850.00. These estimated costs include construction costs, contingencies and indirect costs. 4. The estimated assessment per unit is $3,740.00. 5. The project is necessary, cost - effective, and feasible from an engineering perspective. The City Council shall determine the economic feasibility. 8.2 Recommendations 1. The City Council reviews this report in detail. 2. A public hearing shall be held by the City Council to determine if the project is to be carried forward as presented. 0 APPENDIX Exhibit 1: Project Location Map Exhibit 2: City Standard Detail 516D, Exhibit 3: Preliminary Cost Estimate Typical Rural Street Section with Ditches Exhibit 4: Preliminary Assessment Worksheet Exhibit 5: Proposed List of Assessed Properties 423 360 I 1767 FLINTWOOD ST NW 230 0 125 250 500 Feet 17432 Iml 17427 1-73B2 �n1 17379 1 inch = 350 feet 156 126 17480 1446 �11 2p 111 115 1 EXHIBIT 1 EXHIBIT 2 c� z O V) to O Z r,^ Q Y z f- LLJ N V) M M m :D p OI d O O M Of w N rn W w ¢ Q m m > _ LLI V /� v U / Q M MO w J � J U LJ 0 a a f_ r O O U tn Ln = n N N N F- U N W N NO w 2 U M m � Z Q N V) V) C r V) w N f— J Z Z w � K Cij — U U Z w W Y i f_ 1-x••1 _ = U (f) O F- F- _ dl Z Z J 0 Z Q LIZ v M Y � ry Q LQu)_ u 1 F- LO LLI N v LO 11 J Q U N' M I F- ' \ v o M w p a U) m Q O N O > 00 O � m a d a u • J Q t u J O W a O N EXHIBIT 2 2011 Street Reconstruction - Flintwood Street NW (C.P. 11 -02A) Feasibility Cost Estimate STREETS f yr > N0 u t >' � w } IOLV E s rk d! . 0 EST rf I1T t $19,760.00 -Q .$C <;;.. „ �.,._Ta 4 r_ &tU9F1 y PRICtE Al(AO'UNT• 1 2 Mobilization LS 1 $2,500.00 $2,500.00 3 Traffic Control LS 1 $1,500.00 $1,500.00 3 Sawcut &Remove Concrete Drivewa 6" Thick SF 150 $0.65 $97.50 4 Sawcut &Remove Bituminous Driveway SY 110 $4.00 $440.00 5 Sawcut & Ed a Mill Bituminous Pavement LF 80 $5.00 $400.00 6 Remove /Salvo a /Install Mailbox Each 5 $80.00 $400.00 7 Bituminous Pavement Reclamation SY 3,700 $0.70 $2,590.00 8 Fine Grade & Reshape Sub rade STA. 13 $150.00 $1,950.00 9 Sub rade Correction Excavation EV CY 80 $7.00 $560.00 10 Select Granular Borrow L CY 100 $10.00 $1,000.00 11 Select To soil Borrow - Pulverized LV CY 100 $13.00 $1,300.00 12 A re ate Base Class 5 TN 70 $12.00 $840.00 13 Bituminous Non -Wear Course TN 350 $58.00 $20,300.00 14 Bituminous Wear Course TN 350 $63.00 $22,050.00 15 Bituminous Driveway Patch TN 20 $90.00 $1,800.00 16 Bituminous Tack Coat Gal 180 $2.75 $495.00 17 Concrete Driveways I Thick SF 150 $4.50 $675.00 18 Silt Fence LF 150 $2.001 $300.00 19 Ind ation S stem Modifications LS 1 $500.00 $500.00 20 Sod, Type Lawn SY 690 $3.00 $2,070.00 21 Erosion Control Blanket Cat. 2S w/ Seed SY 460 $1.25 $575.00 2 Rock Construction Entrance LA. $400.001 S400001 Estimated Construction Cost $62,742.50 10% Contingency $6,274.25 Total Estimated Street Reconstruction 69,020.00 STORM SEWER ITEM rk d! . EST., ' UNIT $19,760.00 NO DESCRIPTION' ,'UNIT QUAN.. "" PRICE AMOUNT' 1 1 Remove Storm Sewer Culvert LF 10 $5.00 $50.00 2 15" CMP Storm Sewer Culvert LF 10 $30.00 $300.00 3 15" CM F. 8 and Trash Guard Each 1 $400.00 $400.00 Estimated Storm Sewer Cost $750.00 10% Contin enc $75.00 Total Estimated Storm Sewer Cost 830.00 SUMMARY OF PROJECT COSTS - FLINTWOOD STREET NW Streets Estimated Construction Cost $69,020.00 Indirect Costs $19,760.00 $88,780.00 Storm Sewer Estimated Construction Cost $830.00 Indirect Costs $240.00 $1,070.00 TOTAL ESTIMATED PROJECT COST $89,550.00 SUMMARY OF CITY COSTS (75 %) Estimated Construction & Indirect Costs $67,390.00 SUMMARY OF ASSESSABLE COSTS (25% Estimated Construction & Indirect Costs $22,460.00 Note: Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the final assessments calculations. Preliminary Cost Estimate - Flintwood Street NW Exhibit 3 PRELIMINARY ANDOVER ASSESSMENT WORKSHEET Project Name: 2011 Street Reconstruction Project No.: 11 -02A Flintwood Street NW Feasibility Report Date: Amount: $ 69,850.00 Contract Award Date: Amount: $ - Estimated Construction Cost Amount: $ 69,850.00 Estimated Expenses Engineering (Includes Surveying, Inspection & Staking): $ 9,800.00 Consulting Costs $ - Aerial Mapping (1 %.of street) $ 690.00 Drainage Plan (0.3% of street/storm) $ 210.00 Administration (3 %) $ 2,100.00 Assessing (I%) $ 700.00 Bonding (0.5 %) $ Recording Fees / Legal & Easement $ - Advertising $ 500.00 Permit and Review Fees $ 750.00 Street Signs (Materials and Labor) $ 1,000.00 Material Testing $ 500.00 Construction Interest $ 1,000.00 City Costs $ 2,750.00 Total Estimated Expenses $ 20,000.00 Expenses Multiplier 28.63% Total Estimated Project Cost Amount: $ 89,860.00 Estimated Construction Costs $ 69,850.00 Estimated Assessable Construction Costs (25 %) $ 17,460.00 Assessable Indirect Expenses $ 5,000.00 Total Estimated Assessable Costs $ 22,460.00 Feasibility Assessment Rate Per Unit $ 22,460.00 / 6 Units= $ 3,740.00 Total Estimated Assessments $22,460.00 Total Estimated City Costs $67,390.00 Preliminary Assessment Worksheet Exhibit 4 J J O Z Q W o � r Cl) � Wv ry O as QU Zr J O^ jn Z v 7 W N W = O N d d ❑ O L Q y O Zr LL NU C 0 N w U N Q N N a 0 .a c o 0 0 0 0 0 dd000000 E v v v v v v CO, ^C N M M M M M M N N N W N a 61>6?69 fA MfA 64 c fD v v v a v v o 0 0 0 0 0 co M LO M to M m M LO M � U O � LO � � 0 tr) i Z Z Z Z Z Z O N N UI N N N 0 0 0 0 0 0 Q Q Q Q Q Q N 3 3 E Z Z Z Z Z Z V x 0 0 0 0 0 0 32i;1�224� O LL LL LL LL LL LL eD W N N r 7 N M r LO n LO O n (0 n r r r n r r a) E Ea3° °' �3 ` N N C Y O LL O L1. c 0 S ❑ D Y U U - �2f otS KS = M "O 'O N E c c m c °�a 1 mww 00 M (0 r O r O O O O D o N 0 N 0 N 0 N 0 N 0 N IL V V 7 IT d' 7 J N N N N N N F N N N N N N M Cl) M M M M 0 0 0 0 0 0 0 - Proposed List of Assessed Properties Exhibit 5 December 2010 Feasibility Report 2011 Street Reconstruction Genthon Ponds City Project No. 11 -02B Prepared by: Engineering Department City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 ILI 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CLAN DOVER. MN. US December 21, 2010 Honorable Mayor and City Council City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Re: 2011 Street Reconstruction Project (C.P. 11 -02B) — Genthon Ponds Feasibility Report Dear Mayor and City Council: With your authorization, we are pleased to submit this feasibility report addressing the proposed project costs and estimated assessments for the 2011 Street Reconstruction Project for the Genthon Ponds development. The streets in this area have been identified by City staff as needing repair, and they are included in the City's 2011 -2015 Capital Improvement Plan for reconstruction in 2011. A neighborhood informational meeting was held on December 7, 2010 to discuss the project, answer questions, and receive comments from the residents impacted by this project. The proposed improvements will include milling and reclaiming the existing roadway, paving a new bituminous surface, storm drainage repairs, and constructing concrete curb and gutter in conformance with the City's Concrete Curb and Gutter Policy. The total estimated cost of the proposed improvements is $308,140.00. This estimated cost includes construction costs, contingencies, and indirect costs. The proposed project would be funded through assessments and the City's Road and Bridge Fund. Twenty -five percent (25 %) of the total project costs would be assessed to the benefiting properties in accordance with the City's Roadway Reconstruction Assessment Policy. The total estimated assessment amount is $77,040.00. The remaining seventy -five percent (75 %) of the total project costs would be funded through the City's Road and Bridge Fund. The City costs are estimated at $231,100.00 for the proposed improvements. The estimated assessment rate for the development is $5,930.00 / unit. We recommend that the City Council review this report and, if acceptable, proceed with project implementation as proposed. Sincerely, City of Andover Engineering Department (D"'o,c). 1�_,13.eJ,4 David D. Berkowitz, P.E. Director of Public Works /City Engineer FEASIBILITY REPORT 2011 STREET RECONSTRUCTION PROJECT GENTHON PONDS CITY PROJECT NO. 11 -02B CITY OF ANDOVER, MINNESOTA I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. David D. Berkowitz, P.E. Date License No. 26757 IS � 2011 STREET RECONSTRUCTION PROJECT — GENTHON PONDS TABLE OF CONTENTS Overview Page No. 1.0 INTRODUCTION 1 2.0 IMPROVEMENTS 1 3.0 RIGHT -OF -WAY / EASEMENT 3 4.0 PERMITS 3 5.0 ESTIMATED PROJECT COSTS 3 6.0 FUNDING/ ASSESSMENTS 3 7.0 PROPOSED PROJECT SCHEDULE 4 8.0 CONCLUSIONS & RECOMMENDATIONS 4 APPENDIX Exhibit 1: Project Location Map Exhibit 2: City Standard Detail 51713, Typical Rural Residential Street Section With Curb — Reconstruction Projects Exhibit 3: City Standard Detail 501, Surmountable Concrete Curb & Gutter Exhibit 4: Preliminary Cost Estimate Exhibit 5: Preliminary Assessment Worksheet Exhibit 6: Proposed List of Assessed Properties 2011 STREET RECONSTRUCTION PROJECT — GENTHON PONDS CITY PROJECT 11 -02B 1.0 INTRODUCTION The City of Andover annually completes a street reconstruction project in a portion of the City in need of rehabilitation. The intent of this program is to provide the community with a high quality transportation system and maintain the integrity of the City's street infrastructure. Rehabilitation of the streets reduces short term routine maintenance costs (crack sealing, pot hole patching, etc.). Long term, this reconstruction prolongs the structural stability of the roadways, providing for a longer serviceable life. City staff evaluates each segment of roadway within the City every two years using a program called Cartegraph Pavement View to determine which roadways and developments are in the most need of rehabilitation. Pavement View provides an analytical tool, which, along with site inspections, review of maintenance records, and conversations with Public Works staff, allows us to determine the best schedule for the Street Reconstruction program to maximize the program benefit and reduce the amount of annual maintenance needed by our Public Works crews. The areas identified in the City's 2011 -2015 Capital Improvement Plan (CIP) for the 2011 Street Reconstruction program are: Genthon Ponds, Flintwood Street NW between 175th Avenue NW and 177th Avenue NW, Rolling Forest, East Brook Terrace, and Auditor's Subdivision No. 137. This report discusses the proposed improvements for the Genthon Ponds development only. Genthon Ponds is located along Butternut Street and 173`d Lane NW, north of 173`d Avenue NW in the northeast corner of the City. The aforementioned projects will be bid together to achieve economies of scale in the bidding. Separate quantities will be recorded for each area to accurately reflect the construction costs for each development. The reconstruction of the streets and any associated work will be funded through assessments to the benefiting properties and through the Road and Bridge Fund in accordance with the City's Roadway Reconstruction Assessment Policy. Twenty -Five percent (25 %) of the total project costs will be assessed to the benefiting properties and the remaining seventy -five percent (75 %) will be funded through the Road and Bridge Fund. A Project Location Map for Genthon Ponds is attached in the Appendix as Exhibit 1. 2.0 IMPROVEMENTS Genthon Ponds was originally constructed and paved in 1991. When initially constructed, the pavement section consisted of 26' wide roadways from back of curb to back of curb (b /b) with 2" of bituminous over 4" of Class 5 aggregate base. Bituminous curb and gutter is located within the entire plat. Storm sewers, culverts, and concrete spillways handle the storm water runoff in the development. Per current City policy, in developments with existing bituminous curb (such as Genthon Ponds) or in rural areas without curb or ditches, concrete curb and gutter would be constructed. The concrete curb and gutter is more durable than bituminous curb, it supports the pavement edge, facilitates drainage of the roadway, reduces the amount of maintenance required by Public Works, and reduces future reconstruction costs by minimizing the construction limits by providing a fixed edge to the roadway. The proposed improvements will consist of milling the existing bituminous and utilizing it as reclaimed base, constructing surmountable concrete curb and gutter, repairing /replacing deteriorated storm sewers and culverts, and paving 3" of bituminous (two lifts) over the top, meeting the current design standards for the City of Andover residential streets. This is a cost effective method to reconstruct the roadways with an expected design life of 25+ years. The proposed roadway section will include surmountable concrete curb and gutter that is 26.66' b /b. The 26.66' b/b width is less than the City standard width of 31' b/b for rural section roadways with curb and gutter, but is consistent with rural reconstruction projects from the past few years. This section results in 22' feet of paved surface, or two 11' wide lanes. This width will reduce the amount of widening required to construct this segment of roadway, limiting the increase in impervious area for the project, and in turn, the storm water runoff volume. Limiting the width less than the typical City standard will also significantly minimize impacts to existing yards, driveways, and landscaping and reduce overall costs. Intersection curve radii will all be analyzed to determine if reduced radii and less paved area is warranted with the reduction in speed limits from 55 mph to 35 mph that was enacted in 2009. Storm sewer repairs /rehabilitation will be included as a part of this project to convey storm water and improve the quality of the runoff. Improving the quality of storm water runoff is an initiative that the City is required to comply with as a part of the NPDES Non - Degradation program. The current storm water system includes culverts, concrete flumes, block catch basin structures, and storm sewer pipe. Public Works has inspected the systems and determined that due to deterioration, replacement of the block storm structures is warranted. Pipe will be left in place if possible, however when replacing storm structures it is usually necessary to replace the pipe between the structures on short runs similar to those in this development. Sump baskets will be included in the catch basins to provide some sedimentation cleaning of the storm water, which will improve the quality of the runoff. Concrete flumes or spillways will be reconstructed in low areas where there is not sufficient grade to construct storm sewers and catch basins with sumps. Please refer to Exhibits 2 and 3 in the Appendix for the current standard City details for Rural Residential Street Sections (with concrete curb & gutter) for reconstruction projects, and Surmountable Concrete Curb & Gutter. Pa 3.0 RIGHT -OF WAY / EASEMENT All work will take place within the existing right of way and drainage and utility easements. 4.0 PERMITS The City of Andover Engineering Department will obtain any necessary permits for the project. Permits will be required from the Minnesota Pollution Control Agency (NPDES Storm water Permit), Minnesota Department of Natural Resources, and the Lower Rum River Watershed Management Organization. 5.0 ESTIMATED PROJECT COSTS The total estimated project cost is $308,140.00. This estimated cost includes construction costs, contingencies, and indirect costs. These costs are estimated based upon preliminary design. The final cost will be based upon final design, actual work completed by the contractor, and unit bid prices for the project. A detailed Preliminary Cost Estimate is included in the Appendix as Exhibit 4. 6.0 FUNDING / ASSESSMENTS The project is proposed to be funded by a combination of special assessments and City funds. In accordance with the City's Roadway Reconstruction Policy, twenty -five percent (25 %) of the total project costs would be assessed to the benefiting properties, or specifically those properties fronting along or addressed along the newly reconstructed roadways. For projects that include special assessments, the City is required to follow the process outlined in Minnesota Statutes Chapter 429. The Andover Assessment manual lists four methods of assessments. They are: area, unit, front footage (short side) and variable costs. For this project the per unit method would be used to assess each property, for their individual benefit. To calculate the rate per unit, twenty -five percent (25 %) of the total project costs would be divided by the number of occupied or potentially buildable parcels in each development. The total estimated assessment amount is $77,040.00. There are a total of 13 units that are proposed to be assessed with this project. The estimated assessment rate is $5,930.00 / unit The remaining seventy -five percent (75 %) of the total project costs are proposed to be funded through the City's Road and Bridge Fund as designated by the City Council. The City costs are estimated at $231,100.00 for the proposed improvements. A detailed Preliminary Assessment Worksheet and a proposed list of assessed properties are included in the Appendix as Exhibits 5 and 6. 7.0 PROPOSED PROJECT SCHEDULE If the project is initiated by the City Council, the project schedule would be as follows: City Council ordered feasibility report City Council receives feasibility report / Orders Public Hearing Hold Public Hearing / Authorize plans and specs City Council approves plans and specifications and authorizes Advertisement for Bids Advertise in the Anoka Union and Quest CDN Receive bids City Council awards contract Contractor begins construction Project Substantially Complete Project Final Completion 8.0 CONCLUSIONS & RECOMMENDATIONS 8.1 Conclusions As a result of this study, we conclude that: 11/16/10 12/21/10 1/18/11 2/15/11 2/18/11 — 3/4/11 3/17/11 4/5/11 5/16/11 7/29/11 8/12/11 1. The streets in this area are in need of repair and are identified for reconstruction in the City's 2011 — 2015 Capital Improvement Plan. 2. The streets need to be brought up to the current standard pavement section with concrete curb and gutter where there is existing bituminous curb. 3. The total estimated cost for the proposed improvements is $308,140.00. These estimated costs include construction costs, contingencies and indirect costs. 4. The estimated assessment per unit is $5,930.00. 5. The project is necessary, cost - effective, and feasible from an engineering perspective. The City Council shall determine the economic feasibility. 8.2 Recommendations 1. The City Council reviews this report in detail. 2. A public hearing shall be held by the City Council to determine if the project is to be carried forward as presented. 0 APPENDIX Exhibit 1: Project Location Map Exhibit 2: City Standard Detail 517B, Typical Rural Residential Street Section With Curb — Reconstruction Projects Exhibit 3: City Standard Detail 501, Surmountable Concrete Curb & Gutter Exhibit 4: Preliminary Cost Estimate Exhibit 5: Preliminary Assessment Worksheet Exhibit 6: Proposed List of Assessed Properties 5 17597 17539 17473 17427 17379 17331 Cli c° N r 17218 0 125 250 500 Feet GENTHON PONDS 12 21, 152 17251 17218 ICI I I Co 1 inch= 350 feel EXHIBIT 1 EXHIBIT 2 w U) U z Q m Q m 3NI� Ail 13dObd o p w Q z ,� `L Q� N U1 (� J° 4/ m j j Q LLJ = ZQ ZQ p U Z Q O J° Q Q w U) M > ~w - Q O r a CL 3 a m ' �� CT ) c'n 00 O O Z c) w m Q ~~ G4 � ` Q M J Z� 1 W `C) w w n N cn Q m °� �Of TTVV ^ffL2 a F- }N F- Q _Jw O U O N O Lf) O CC) Lf) Q = 0- ° H w E1 r1 I"rl N M N o v) O w F- > c0 U Q r, F'�I N W w � O d � V ZJ W Z i N Nw L) r.�j Quo J Z ° Z E, o rl) M V) V) N V) � � z Z° = V L M 0 ) p U W m N W Y U Y Z Q cr r r O�V) 0! > r Q (Np Q m ° Ei 2 m? Q O z ° O) Z r^ V 1 O LD c) g c) XU- m = W 'L, Z r �Q� _ r n 0OU r °_� A 1+1 r J N ° E--1 C..) W n _j LLI p5 °Uo O v of N -00 LLJ Cf) J QO m W14 F+f H rdd° QN M O OZ ZrQ ww N m0_ �O M W > > Q F-- p 0 Q ~/� ` 0 v m m U V) Z N � J Ow m Q O Z LLJ u� 7~ UQ 00 cV .� O Q (.7 d Up ui ZM r° a z Q =O O� Q 00 m G� C-' k 2 � m 0_D m OmO NU Z 3Nn o Aid3doad rn EXHIBIT 2 c N 0 PERSPECTIVE /I R =68" m N / I 1/2„ d. de ° a d. ° ° . i o ° ° ° 4 a e e e° n e - d 17 1 2" 10 1/2" 28" _ SECTION SURMOUNTABLE CONCRETE CURB & GUTTER 12/26/00 T Y U f DOVE] 2009 STANDARD DRAWING N0. 501 EXHIBIT 3 2011 Street Reconstruction - Genthon Ponds (C.P. 11 -0213) Feasibility Cost Estimate STREETS Pfire t7iri ILf4151�i �ITENv NO yr IA DESCRIPTION y, 'S} ",... _ _..:....PRI_C_ IT..s €, _, ; .,ANIO_UIVT:' 1 Mobilization LS 1 $7,500.00 $7,500.00 2 Traffic Control LS 1 $1,000.00 $1,000.00 3 Sawcut & Remove Concrete Drivewa 6" Thick SF 960 $0.65 $624.00 4 Sawcut & Remove Bituminous Driveway SY 220 $4.00 $880.00 5 Remove/Salvage/Install Mailbox Each 13 $80.00 $625.00 $1,040.00 6 jBiturninous Pavement Reclamation SY 8,110 $0.70 6 $5,677.00 7 Sub grade Preparation STA. 25 $150.00 Rip Rap Class III $3,750.00 8 Common Excavation (EV) CY 790 $6.50 $5,135.00 9 Sub grade Correction Excavation (EV) CY 440 $7.50 $3,300.00 10 Select Granular Borrow (LV) CY 620 $8.00 $4,960.00 $24,940.00 11 Select Topsoil Borrow - Pulverized (LV) CY 550 $13.00 $7,150.00 12 Aggregate Base Class 5 TN 390 $12.00 $4,680.00 13 Bituminous Non -Wear Course TN 710 $58.00 $41,180.00 14 Bituminous Wear Course TN 710 $63.00 $44,730.00 15 Bituminous Driveway Patch TN 36 $90.00 $3,240.00 16 Bituminous Tack Coat Gal 360 $2.75 $990.00 17 Concrete Driveways 6" Thick SF 960 $4.50 $4,320.00 18 Irrigation System Modifications LS 1 $1,500.00 $1,500.00 19 Surmountable Concrete Curb & Gutter LF 5,100 $9.00 $45,900.00 20 Silt Fence LF 1,000 $2.75 $2,750.00 21 Sod SY 2,830 $2.75 $7,782.50 Erosion. Control Blanket Cat. 26 w Seed Estimated Construction Cost $198,513.50 10% Contingency $19,851.35 Total Estimated Street Reconstruction 218,360.00 Pfire t7iri ILf4151�i �ITENv NO yr IA DESCRIPTION y, .: ,.. " UNIT - EST C1UAN. UNIT . PRICE. ''AMOUNT' 1 Remove Storm Sewer Pipe / Culvert LF 250 5.00 1,250.00 2 Remove Catch Basin Each 3 $300.00 $900.00 2 Storm Sewer Inlet Protection Each 6 $100.00 $600.00 3 Catch Basin Type 420 Each 6 $1,100.00 $6,600.00 4 12" Storm Sewer LF 25 $25.00 $625.00 5 15' Storm Sewer LF 225 $28.00 $6,300.00 6 15" FES and Trash Guard Each 7 $800.00 $5,600.00 Rip Rap Class III CY Estimated Storm Sewer Cost $22,675.00 10% Contingency $2,267.50 Total Estimated Storm Sewer Cost $24,940.00 Preliminary Cost Estimate - Genthon Ponds Exhibit 4 SUMMARY OF PROJECT COSTS - GENTHON PONDS Streets Estimated Construction Cost $218,360.00 Indirect Costs $58,190.00 $276,550.00 Storm Sewer Estimated Construction Cost $24,940.00 Indirect Costs $6,650.00 $31,590.00 TOTAL ESTIMATED PROJECT COST $308,140.00 SUMMARY OF CITY COSTS FOR GENTHON PONDS (75 %) Estimated Construction & Indirect Costs $231,110.00 SUMMARY OF ASSESSABLE COSTS FOR GENTHON PONDS (25 %) Estimated Construction & Indirect Costs $77,040.00 Note: Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the final assessments calculations. Preliminary Cost Estimate - Genthon Ponds Exhibit 4 Project Name: PRELIMINARY ANDOVER ASSESSMENT WORKSHEET 2011 Street Reconstruction Project No.: 11 -02B Genthon Ponds Feasibility Report Date: 12/21/10 Contract Award Date: Estimated Construction Cost Estimated Expenses Engineering (Includes Surveying, Inspection & Staking): Consulting Costs Aerial Mapping (1% of street) Drainage Plan (0.3% of street/storm) Administration (3 %) Assessing (1 %) Bonding (0.5 %) Recording Fees / Legal & Easement Advertising Permit and Review Fees Street Signs (Materials and Labor) Material Testing Construction Interest City Costs Total Estimated Expenses Expenses Multiplier Total Estimated Project Cost Amount: $ 243,300.00 Amount: $ - Amount: $ 243,300.00 $ 36,500.00 $ 2,000.00 $ 2,180.00 $ 730.00 $ 7,300.00 $ 2,430.00 $ 500.00 $ 750.00 $ 1,500.00 $ 2,000.00 $ 2,000.00 $ 2,000.00 $ 4,950.00 $ 64,840.00 26.65% Amount: $ 308,140.00 Estimated Construction Costs $ 243,300.00 Estimated Assessable Construction Costs (25 %) $ 60,830.00 Assessable Indirect Expenses $ 16,210.00 Total Estimated Assessable Costs $ 77,040.00 Feasibility Assessment Rate Per Unit $ 77,040.00 / 13 Units= Estimated Assessments Estimated City Costs $77,040.00 $231,100.00 $ 5,930.00 Preliminary Assessment Worksheet Exhibit 5 J m J N 0° r Z ++ Z V � O cO a` U W VJ '- U Q � a° z_a 9 a J 0 W V w 3 a a 13 O Z d > a. Z d D 0�¢ 3: rn o LU r (D C'I r v 3 E U N a N N a Y O O O O O O O O O O O O O 0 c a c o 0 0 0 0 0 0 0 0 0 0 0 o m o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 E M M M M M M M M M M M a) 00 d) a) G E N Q) W W a O O M O) D) a) L W N N N to to N N N W C V3 lA 69 fA ER 4H EA EA EA fA (A H3 fR � N M C � Z, 0 M 0 M 0 M 0 M to 0 M 0 M 0 M N 0 M N 0 M 0 M to 0 M to 0 M N 0 M U to to N to LO to to to to o to to to to to to t- Z Z Z Z Z Z Z Z Z Z Z Z Z `m `m - `m `m O iu 0 0 0 � iu 0 m > 0 > 0 > 0 > 0 > 0 > 0 > 0 > 0 > 0 > 0 > 0 > 0 > 0 2 Q Q Q Q Q Q Q Q Q Q Q Q Q Z Z Z Z Z Z Z Z ZU) co U) (� (� Z J 3 Z Z 3 J 3 Z W C C C C C C C C C 3 N J O m M co r m m M m M m m m M r It I I EN I M M N I I n r n r r r 7 r N N �-- m N M N d E o c L c N � c 3 2> o t .00 o o m 2 O v °o g m :U Q .� xs J m to Y m U y o U >.m U N w a N c o +ff° - U U) 6 J Q U o6 a U m Y _ a C J of .6 o a- i C L 3 N N C 48 Q 0 "a (n Y SteS_ 0 2 F S -�i co A CO N N O N M to O N M N d' N q} O 0 O 0 0 0 O 0 O 0 O 0 0 0 O 0 O 0 O 0 0 O 0 0 0 0 0 0 0 0 0 It 0 0 0 0 a v v v 4 v 3 v 7 v V V It V' v d' v V v <T J¢ v N v N v N a N v N N N N N N N N N N N N N v N v N N N N N N N N M M M M M M M M M M M M M 0, 0 0 0 0 0 0 0 0 0 0 0 0 0 I- Proposed List of Assessed Properties Exhibit 6 sly f AIM December 2010 Feasibility Report 2011 Street Reconstruction Rolling Forest City Project No. 11 -02C Prepared by: Engineering Department City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 NEW- 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US December 21, 2010 Honorable Mayor and City Council City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Re: 2011 Street Reconstruction Project (C.P. 11 -02C) — Rolling Forest Feasibility Report Dear Mayor and City Council: With your authorization, we are pleased to submit this feasibility report addressing the proposed project costs and estimated assessments for the 2011 Street Reconstruction Project for the Rolling Forest development. The streets in this area have been identified by City staff as needing repair, and they are included in the City's 2011 -2015 Capital Improvement Plan for reconstruction in 2011. A neighborhood informational meeting was held on November 15, 2010 to discuss the project, answer questions, and receive comments from the residents impacted by this project. The proposed improvements will include milling and reclaiming the existing roadway, installing a centerline culvert, paving a new bituminous surface, and minor restoration work. This is a rural section roadway with ditches. The total estimated cost of the proposed improvements is $218,190.00. This estimated cost includes construction costs, contingencies, and indirect costs. The proposed project would be funded through assessments and the City's Road and Bridge Fund. Twenty -five percent (25 %) of the total project costs would be assessed to the benefiting properties in accordance with the City's Roadway Reconstruction Assessment Policy. The total estimated assessment amount is $54,550.00. The remaining seventy -five percent (75 %) of the total project costs would be funded through the City's Road and Bridge Fund. The City costs are estimated at $163,640.00. The estimated assessment rate per unit for the development is $3,410.00 / unit. We recommend that the City Council review this report and, if acceptable, proceed with project implementation as proposed. Sincerely, City of Andover Engineering Department David D. Berkowitz, P.E. Director of Public Works /City Engineer FEASIBILITY REPORT 2011 STREET RECONSTRUCTION PROJECT ROLLING FOREST CITY PROJECT NO. 11 -02C CITY OF ANDOVER, MINNESOTA I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. David D. Berkowitz, P.E. Dat License No. 26757 2011 STREET RECONSTRUCTION PROJECT — ROLLING FOREST TABLE OF CONTENTS Overview Pafye No. 1.0 INTRODUCTION I 2.0 IMPROVEMENTS 3.0 RIGHT -OF -WAY / EASEMENT 4.0 PERMITS 5.0 ESTIMATED PROJECT COSTS 6.0 FUNDING/ ASSESSMENTS 7.0 PROPOSED PROJECT SCHEDULE 8.0 CONCLUSIONS & RECOMMENDATIONS APPENDIX Exhibit 1: Project Location Map Exhibit 2: City Standard Detail 516D, Typical Rural Section with Ditches Exhibit 3: Preliminary Cost Estimate Exhibit 4: Preliminary Assessment Worksheet Exhibit 5: Proposed List of Assessed Properties 1 2 2 2 3 3 4 2011 STREET RECONSTRUCTION PROJECT — ROLLING FOREST CITY PROJECT 11 -02C 1.0 INTRODUCTION The City of Andover annually completes a street reconstruction project in a portion of the City in need of rehabilitation. The intent of this program is to provide the community with a high quality transportation system and maintain the integrity of the City's street infrastructure. Rehabilitation of the streets reduces short term routine maintenance costs (crack sealing, pot hole patching, etc.). Long term, this reconstruction prolongs the structural stability of the roadways, providing for a longer serviceable life. City staff evaluates each segment of roadway within the City every two years using a program called Cartegraph Pavement View to determine which roadways and developments are in the most need of rehabilitation. Pavement View provides an analytical tool, which, along with site inspections, review of maintenance records, and conversations with Public Works staff, allows us to determine the best schedule for the Street Reconstruction program to maximize the program benefit and reduce the amount of annual maintenance needed by our Public Works crews. The areas identified in the City's 2011 -2015 Capital Improvement Plan (CIP) for the 2011 Street Reconstruction program are: Rolling Forest, Genthon Ponds, East Brook Terrace, Auditor's Subdivision No. 137, and Flintwood Street NW between 175`" Avenue NW and 177th Avenue NW. This report discusses the proposed improvements for Rolling Forest only. The aforementioned projects will be bid together to achieve economies of scale in bidding. Separate quantities will be recorded for each area to accurately reflect-the construction costs for each development. The reconstruction of the streets and any associated work will be funded through assessments to the benefiting properties and through the Road and Bridge Fund in accordance with the City's Roadway Reconstruction Assessment Policy. Twenty -Five percent (25 %) of the total project costs will be assessed to the benefiting properties and the remaining seventy -five percent (75 %) will be funded through the Road and Bridge Fund. A Project Location Map for Rolling Forest is attached in the Appendix as Exhibit 1. 2.0 IMPROVEMENTS Rolling Forest was originally paved in 1983. The pavement section consists of a 24' wide roadway with 1.5" of bituminous over 4" of Class 5 aggregate base. Roadside ditches and culverts handle the storm water runoff in the development. The existing ditches will be maintained with this project. 1 The proposed improvements will consist of milling the existing bituminous and utilizing it as reclaimed base (class 7), shaping the reclaimed base material, and paving 3" of bituminous (two lifts) over the top, meeting the current design standards for the City of Andover residential streets. The roadway width (24') will remain the same as under existing conditions. This is a cost effective method to reconstruct the roadways with an expected design life of 25+ years. When the development was originally designed, a 15" culvert was proposed under Flintwood Street NW just south of 166`" Avenue NW. This culvert was either not installed, or has been buried to the point where it could not be found by our public works crews. This culvert will be installed as a part of this project. This will allow storm water runoff that is trapped in the southeast corner of Flintwood Street NW and 166`" Avenue NW to flow west and north into an existing pond and ultimately north into the wetland complex north of the plat. A hammerhead turn - around is proposed to be constructed on the south end of Flintwood Street NW. This roadway currently dead ends, with a private driveway access coming off the end of the street. Construction of the hammerhead will allow vehicular traffic (snow plows, mail delivery, emergency vehicles, etc.) to effectively turn around when going down this segment of roadway. All work for the hammerhead will be contained within the existing right of way for Flintwood Street NW. With the proposed improvements, the roadway profile will raise approximately three inches due to the increased pavement section. The edges of the road will be backfilled with topsoil and turf will be restored. Please refer to Exhibit 2 in the Appendix for the current standard City detail for Rural Residential Street Sections with ditches. 3.0 RIGHT -OF WAY / EASEMENT All work will take place within the existing right of way and drainage and utility easements. 4.0 PERMITS The City of Andover Engineering Department will obtain any necessary permits for the project. Permits will be required from the Minnesota Pollution Control Agency (NPDES Storm water Permit), the Anoka County Highway Department, and the Lower Rum River Watershed Management Organization. 5.0 ESTIMATED PROJECT COSTS The total estimated project cost is $218,190.00. This estimated cost includes construction costs, contingencies, and indirect costs. These costs are estimated based upon preliminary design. The final cost will be based upon final design, actual work completed by the contractor, and unit bid 2 prices for the project. A detailed Preliminary Cost Estimate is included in the Appendix as Exhibit 3. 6.0 FUNDING / ASSESSMENTS The project is proposed to be funded by a combination of special assessments and City funds. In accordance with the City's Roadway Reconstruction Policy, twenty -five percent (25 %) of the total project costs would be assessed to the benefiting properties, or specifically those properties fronting along or addressed along the newly reconstructed roadways. For projects that include special assessments, the City is required to follow the process outlined in Minnesota Statutes Chapter 429. The Andover Assessment manual lists four methods of assessments. They are: area, unit, front footage (short side) and variable costs. For this project the per unit method would be used to assess each property for their individual benefit. To calculate the rate per unit, twenty -five percent (25 %) of the total project costs would be divided by the number of occupied or potentially buildable parcels in each development. The total estimated assessment amount is $54,550.00. There are a total of 16 units that are proposed to be assessed with this project. The estimated assessment rate is $3,410.00 / unit The remaining seventy -five percent (75 %) of the total project costs are proposed to be funded through the City's Road and Bridge Fund as designated by the City Council. The City costs are estimated at $163,640.00 for the proposed improvements. A detailed Preliminary Assessment Worksheet and a proposed list of assessed properties are included in the Appendix as Exhibits 4 and 5. 7.0 PROPOSED PROJECT SCHEDULE If the project is initiated by the City Council, the project schedule would be as follows: City Council ordered feasibility report City Council receives feasibility report / Orders Public Hearing Hold Public Hearing / Authorize plans and specs City Council approves plans and specifications and authorizes Advertisement for Bids Advertise in the Anoka Union and Quest CDN Receive bids 11/16/10 12/21/10 1/18/11 2/15/11 2/18/11— 3/4/11 3/17/11 City Council awards contract 4/5/11 Contractor begins construction 5/16/11 Project Substantially Complete 7/29/11 Project Final Completion 8/12/11 8.0 CONCLUSIONS & RECOMMENDATIONS 8.1 Conclusions As a result of this study, we conclude that: 1. The streets in this area are in need of repair and are identified for reconstruction in the City's 2011 — 2015 Capital Improvement Plan. 2. The streets need to be brought up to the current standard pavement section. 3. The total estimated cost for the proposed improvements is $218,190.00. These estimated costs include construction costs, contingencies and indirect costs. 4. The estimated assessment per unit is $3,410.00. 5. The project is necessary, cost - effective, and feasible from an engineering perspective. The City Council shall determine the economic feasibility. 8.2 Recommendations 1. The City Council reviews this report in detail. 2. A public hearing shall be held by the City Council to determine if the project is to be carried forward as presented. 0 APPENDIX Exhibit 1: Project Location Map Exhibit 2: City Standard Detail 516D, Typical Rural Section with Ditches Exhibit 3: Preliminary Cost Estimate Exhibit 4: Preliminary Assessment Worksheet Exhibit 5: Proposed List of Assessed Properties 1 16473 0 125 250 500 Feet �r� ROLLING FOREST 78 766 �S 219> .` 327 o v O 378. 1655.1 280 236 ti n J u- " 16,481 1 inch = 400 feet EXHIBIT 1 EXHIBIT 2 0 z O a. O O r^ � o r az LO Z Q N W W (n V) M O ,o O O U U M W W N n W Q Q K > LJ U U V) M M p W J � J U LLJ a a F_- r �L N U Lr) LO N N M H U N N N N W U U i W W U O a a LJ a- M V) v) a Z d } V) � O¢ W W N U z z W lz W U U y W r_ M+-1 S S U (J% O r r S r � z z J vvM Y J L_ Du 1 F- LLI � U FL A 0-, M I T �✓ O W p M Q N fy U W 0] � Q p � O W d O K CL n. a W .w a. d- N CLJ N EXHIBIT 2 2011 Street Reconstruction - Rolling Forest (C.P. 11 -02C) Feasibility Cost Estimate J lI(GG 1 J rr L[� _ Q7JAN..r }�x 0, - AMOUNT : Q pI3S> >ZI�TZON ,; „,UIyIT:` . 60 $24.00 $1,440.00 1 IN WIL Mobilization Traffic Control LS LS 1 1 6,000 00 $1,500.00 6,000 00 $1,500.00 1 2 3 Sawcut & Remove Concrete Driveway (6" Thick) SF 960 $0.65 $624.00 4 Sawcut & Remove Bituminous Driveway SY 220 $4.00 $880.00 5 Sawcut &Edge Mill Bituminous Pavement LF 100 $5.00 $500.00 6 Clear and Grub Tree Each 10 $125.00 $1,250.00 7 Remove /Salvage /Install Mailbox Each 20 $80.00 $1,600.00 8 Bituminous Pavement Reclamation SY 8,600 $0.70 $150.00 $6,020.00 $4,050.00 9 Fine Grade & Reshape Subgrade STA. CY 27 230 $7.00 $1,610.00 10 Subgrade Correction Excavation (EV) 300 $10.00 $3,000.00 11 Select Gran ular Borrow (LV) CY CY 280 $13.00 $3,640.00 12 Select Topsoil Borrow - Pulverized (LV) 13 Aggregate Base Class 5 IN 530 $12.00 $6,360.00 14 Bituminous Non -Wear Course TN 810 $58.00 $46,980.00 15 Bituminous Wear Course TN 810 $63.00 $51,030.00 16 Bituminous Driveway Patch TN 40 $90.00 $3,600.00 17 BituminousTackCoat Gal 410 $2.75 $1,127.50 18 Concrete Driveways (6" Thick) SF 960 $4.50 $ 19 Silt Fence LF 150 $2.00 $320.00 20 Irrigation System Modifications LS 1 $2,000.00 ,000.00 $2,000.00 21 Sod, Type Lawn SY 2,160 $3.00 $6,480.00 22 Erosion Control Blanket Cat. 2S w/ Seed SY 240 $1.25 $300.00 KOCK ConstTlIULIVII Entrance „,.T ..- - Estimated Construction Cost $153,571.5 10% Contingency $15,357.15 Total Estimated Street Reconstruction Cos $168,930.0 J i uzuri JG x rr L[� _ Q7JAN..r ;PRICE - - AMOUNT : Q pI3S> >ZI�TZON ,; „,UIyIT:` . 60 $24.00 $1,440.00 1 15" CMP Storm Sewer Culvert LF 2 $400.00 $800.00 2 15" (,NAP FES and Trash Guard Each !w(� Estimate d St t orm Sewer Cosos t $2,240.00 10% Contingency $224.00 Total Estimated Storm Sewer CostF $2,460.00 SUMMARY OF PROJECT COSTS - ROLLING FOREST Streets Estimated Construction Cost $168,930.00 Indirect Costs $46,130.00 $215,060.00 Storm Sewer Estimated Construction Cost $2,460.00 Indirect Costs $670.00 $3,130.00 TOTAL ESTIMATED PROJECT COST $218,190.00 SUMMARYOF CITY COSTS (75 %) Estimated Construction & Indirect Costs $163,640.00 SUMMARY OFASSESSABLE COSTS (25%) Estimated Construction & Indirect Costs $54,550.00 Note: Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the final assessments calculations. Preliminary Cost Estimate - Rolling Forest Exhibit 3 PRELIMINARY ANDOVER ASSESSMENT WORKSHEET Project Name: 2011 Street Reconstruction Project No.: 11 -02C Rollins Forest Feasibility Report Date: Amount: $ 171,390.00 Contract Award Date: Amount: $ - Estimated Construction Cost Amount: $ 171,390.00 Estimated Expenses Engineering (Includes Surveying, Inspection & Staking): $ 25,700.00 Consulting Costs $ $ 1,650.00 1,690.00 Aerial Mapping (1% of street) $ 510.00 Drainage Plan (0.3% of street/storm) $ 5,140.00 Administration (3 %) $ 1,710.00 Assessing 0 %) $ Bonding (0.5 %) $ 500.00 Recording Fees / Legal & Easement $ 500.00 Advertising $ 1,000.00 Permit and Review Fees $ 2,000.00 Street Signs (Materials and Labor) $ 1,000.00 Material Testing $ 1,200.00 Construction Interest 4,200.00 City Costs $ 46,800.00 Total Estimated Expenses Expenses Multiplier 27.31% Total Estimated Project Cost Amount: $ 218,190.00 1O1 111u r""" $ 171,390.00 Estimated Construction Costs $ 42,850.00 Estimated Assessable Construction Costs (25 %) $ 11 700.00 Assessable Indirect Expenses $ 54,550.00 Total Estimated Assessable Costs Feasibility Assessment Rate Per Unit $ 54,550.00 / 16 Units= otal Estimated Assessments otal Estimated City Costs $54,550.00 $163,640.00 $ 3,410.00 Preliminary Assessment Worksheet Exhibit 4 T N O r N V d O CL U V d �O aL c O V L N c O L) L d > O d � O C wa y o r r _ N Proposed List of Assessed Properties Exhibit 5 d �E y N N V Q y N Q 'O y 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 a a 0 0 0 0 0 0 0 O O y E 0 0 0 0 0 6 0 0 0 0 6 6 6 6 6 6 O {C N E N T d. 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The streets in these areas have been identified by City staff as needing repair, and they are included in the City's 2011 -2015 Capital Improvement Plan for reconstruction in 2011. A neighborhood informational meeting was held on November 16, 2010 to discuss the project, answer questions, and receive comments from the residents impacted by this proj ect. The proposed improvements will include milling and reclaiming the existing roadway, replacing damage and deteriorated concrete curb and gutter, minor storm sewer and sanitary sewer repairs, and paving a new bituminous surface. The total estimated cost of the proposed improvements is $264,580.00. This estimated cost includes construction costs, contingencies, and indirect costs. The proposed project would be funded through assessments and the City's Road and Bridge Fund. Twenty -five percent (25 %) of the total project costs would be assessed to the benefiting properties in accordance with the City's Roadway Reconstruction Assessment Policy. The total estimated assessment amount is $65,440.00. The remaining seventy -five percent (75 %) of the total project costs would be funded through the City's Road and Bridge Fund. The City costs are estimated at $199,140.00. The estimated assessment rate for these developments is $1,600.00 / unit. We recommend that the City Council review this report and, if acceptable, proceed with project implementation as proposed. Sincerely, City of Andover Engineering Department David D. Berkowitz, P.E. Director of Public Works /City Engineer FEASIBILITY REPORT 2011 STREET RECONSTRUCTION PROJECT EAST BROOK TERRACE & AUDITOR'S SUBDIVISION NO. 137 CITY PROJECT NO. 11 -02D CITY OF ANDOVER, MINNESOTA I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. ! % /� David D. Berkowitz, P.E. Date License No. 26757 2011 STREET RECONSTRUCTION PROJECT EAST BROOK TERRACE & AUDITOR'S SUBDIVISION NO. 137 TABLE OF CONTENTS Overview Pacre No. 1.0 INTRODUCTION 2.0 IMPROVEMENTS 3.0 RIGHT -OF -WAY / EASEMENT 4.0 PERMITS 5.0 ESTIMATED PROJECT COSTS 6.0 FUNDING /ASSESSMENTS 7.0 PROPOSED PROJECT SCHEDULE 8.0 CONCLUSIONS & RECOMMENDATIONS APPENDIX Exhibit l: Project Location Map Exhibit 2: Standard Detail 519B — Typical Urban Residential Street Section Exhibit 3: Preliminary Cost Estimate Exhibit 4: Preliminary Assessment Worksheet Exhibit 5: Proposed List of Assessed Properties 1 1 2 2 2 3 4 4 2011 STREET RECONSTRUCTION PROJECT EAST BROOK TERRACE & AUDITOR'S SUBDIVISION NO. 137 CITY PROJECT 11 -02D 1.0 INTRODUCTION The City of Andover annually completes a street reconstruction project in a portion of the City in need of rehabilitation. The intent of this program is to provide the community with a high quality transportation system and maintain the integrity of the City's street infrastructure. Rehabilitation of the streets reduces short term routine maintenance costs (crack sealing, pot hole patching, etc.). Long term, this reconstruction prolongs the structural stability of the roadways, providing for a longer serviceable life. City staff evaluates each segment of roadway within the City every two years using a program called Cartegraph Pavement View to determine which roadways and developments are in the most need of rehabilitation. Pavement View provides an analytical tool, which, along with site inspections, review of maintenance records, and conversations with Public Works staff, allows us to determine the best schedule for the Street Reconstruction program to maximize the program benefit and reduce the amount of annual maintenance needed by our Public Works crews. The areas identified in the City's 2011 -2015 Capital Improvement Plan (CIP) for the 2011 Street Reconstruction program are: East Brook Terrace, Auditor's Subdivision No. 137, Genthon Ponds, Rolling Forest, and Flintwood Street between 175`" Avenue NW and 177`" Avenue NW. This report discusses the proposed improvements for East Brook Terrace and Auditor's Subdivision No. 137 only. The aforementioned projects will be bid together to achieve economies of scale in the bidding. Separate quantities will be recorded for each area to accurately reflect the construction costs for each development. The developments discussed in this report are existing urban section roadways with concrete curb and gutter The reconstruction of the streets and any associated work will be funded through assessments to the benefiting properties and through the Road and Bridge Fund in accordance with the City's Roadway Reconstruction Assessment Policy. Twenty -Five percent (25 %) of the total project costs will be assessed to the benefiting properties and the remaining seventy -five percent (75 %) will be funded through the Road and Bridge Fund. A Project Location Map is attached in the Appendix as Exhibit 1. 2.0 IMPROVEMENTS East Brook Terrace and Auditor's Subdivision No. 137 were originally paved in 1976. The pavement section consists of a 33.5' wide roadway from back of curb to back of curb (13618 concrete curb and gutter), with 1.5" of bituminous over 4" of Class 5 aggregate base. Existing storm sewers handle the storm water runoff in the development. The majority of the existing concrete curb and gutter will remain in- place. The proposed improvements will consist of milling the existing bituminous and utilizing it as reclaimed base (class 7), excavating 3" of subgrade material to account for the new pavement section, replacing damaged concrete curb and gutter, minor storm sewer repairs, shaping the reclaimed gravel base, and paving a new 3" thick bituminous surface (two lifts), meeting the current design standards for the City of Andover residential streets. • Minor restoration work would also be included with the project. This is a cost effective method to reconstruct the roadways with an expected design life of 25+ years. Also proposed with this project is construction of a sanitary sewer service to serve a potential lot on the eastern half of 13409 Crooked Lake Boulevard. Per City policy, all potential lots that front along the improvements are included in the assessment calculations. The City Planning Department has reviewed this lot and determined that the lot does meet the requirements for subdivision. An existing sanitary sewer is located under 134' Avenue NW. Installation of a sanitary sewer service to serve this potential lot is practical during this project as the roadway will already be removed. Installation of this service at a future date when the road is not being reconstructed would add considerable expense to this potential lot. Please refer to Exhibit 2 in the Appendix for the current standard City detail for Urban Residential Street Sections. 3.0 RIGHT -OF WAY / EASEMENT All work will take place within the existing right of way and drainage and utility easements. 4.0 PERMITS The City of Andover Engineering Department will obtain any necessary permits for the project. Permits will be required from the Minnesota Pollution Control Agency (NPDES Storm water Permit) and the Coon Creek Watershed District. 5.0 ESTIMATED PROJECT COSTS The total estimated project cost is $264,580.00. This estimated cost includes construction costs, contingencies, and indirect costs. These costs are estimated based upon preliminary design. The final cost will be based upon final design, actual work completed by the contractor, and unit bid prices for the project. A detailed Preliminary Cost Estimate is included in the Appendix as Exhibit 3. 6.0 FUNDING /ASSESSMENTS The project is proposed to be funded by a combination of special assessments and City funds. In accordance with the City's Roadway Reconstruction Policy, twenty -five percent (25 %) of the total project costs would be assessed to the benefiting properties, or specifically those properties fronting along or addressed along the newly reconstructed roadways. Additionally, any potential lots that front along the improvements are also included in the calculations (applies to lot at 13409 Crooked Lake Boulevard). For projects that include special assessments, the City is required to follow the process outlined in Minnesota Statutes Chapter 429. Consistent with past practice, it is proposed that the City Trunk Sanitary Sewer Fund carry the costs associated with the sanitary sewer service proposed for 13409 Crooked Lake Boulevard's potential lot split. All costs directly attributable to this service connection would not be included in the calculations to determine the assessment rate for the remainder of the project. Typically in situations such as this, the costs for the sewer improvements are paid for by the property owner at the time of hookup to the system. Staff is proposing that all costs associated with this connection be tied to the Engineering News Record Construction Cost Index from August 2011 until such time as the property petitions for connection. Alternatively, the current owner could be given the option to pay off the costs in full interest free with this project, or have the costs added to his assessment for the lot for the street improvements. The estimated cost for installation of the sanitary sewer service is $2,850.00 (includes indirect costs and 10% contingency). The Andover Assessment manual lists four methods of assessments. They are: area, unit, front footage (short side) and variable costs. For this project the per unit method would be used to assess each property for their individual benefit. To calculate the rate per unit, twenty -five percent (25 %) of the total project costs (not including the aforementioned sanitary sewer service costs) would be divided by the number of occupied or potentially buildable parcels in the development. The total estimated assessment amount is $65,440.00. There are a total of 41 units that are proposed to be assessed with this project. The estimated assessment rate is $1,600.00 / unit The remaining seventy -five percent (75 %) of the total project costs (not including the portion described above funded by the Trunk Sanitary Sewer Fund) are proposed to be funded through the City's Road and Bridge Fund as designated by the City Council. The City costs funded through the Road and Bridge Fund are estimated at $196,290.00 for the proposed improvements. Summary of Proiect Funding Sources Estimated Assessment Amount (streets): $ 65,440.00 Estimated City Costs (Road and Bridge Fund): $196,290.00 Estimated Assessment Amount (Trunk Sanitary Sewer Fund): $ 2,850.00 Total Estimated Project Costs $264,580.00 A detailed Preliminary Assessment Worksheet and a proposed list of assessed properties are included in the Appendix as Exhibits 4 and 5. 7.0 PROPOSED PROJECT SCHEDULE If the project is initiated by the City Council, the project schedule would be as follows: City Council ordered feasibility report City Council receives feasibility report / Orders Public Hearing Hold Public Hearing / Authorize plans and specs City Council approves plans and specifications and authorizes Advertisement for Bids Advertise in the Anoka Union and Quest CDN Receive bids City Council awards contract Contractor begins construction Project Substantially Complete Project Final Completion 8.0 CONCLUSIONS & RECOMMENDATIONS 8.1 Conclusions As a result of this study, we conclude that: 11/16/10 12/21/10 1/18/11 2/15/11 2/18/11 — 3/4/11 3/17/11 4/5/11 5/16/11 7/29/11 8/12/11 1. The streets in these areas are in need of repair and are identified for reconstruction in the City's 2011 — 2015 Capital Improvement Plan. 2. The streets need to be brought up to the current standard pavement section. 3. The total estimated cost for the proposed improvements is $264,580.00. These estimated costs include construction costs, contingencies and indirect costs. 4. The estimated assessment per unit is $1,600.00. 5. The project is necessary, cost - effective, and feasible from an engineering perspective. The City Council shall determine the economic feasibility. 8.2 Recommendations 1. The City Council reviews this report in detail. 2. A public hearing shall be held by the City Council to determine if the project is to be carried forward as presented. n APPENDIX Exhibit 1: Project Location Map Exhibit 2: Standard Detail 519B — Typical Urban Residential Street Section Exhibit 3: Preliminary Cost Estimate Exhibit 4: Preliminary Assessment Worksheet Exhibit 5: Proposed List of Assessed Properties A I T Y O F 'DQ EAST BROOK TERRACE & AUDITOR'S SUB. NO. 137 14 �8ju �c4�,7 825 815 N D 13 5 T 0 135THCIR 13503 '�� 13`'6 '�` 7 Arl „1 836 816 C7 2834 ;T1 13493 Co N N N N ® 13473 ... AVE co 00 m 13453 N N 2820 M D M r• r � N C 13430 a') 13418 G) 0') Cu 00 N N 2815 339 2814 N 00 lJL-- 3329 N 13330 13320 26 N F 841ti N 2813 0 75 150 300 Feet 1 NA l Romm ME 1 inch = 250 feet 353 16 131 EXHIBIT 1 Al N lJL-- 2705 LN 26 4TH N. 2704 2721 2705-t2657- : Romm ME 1 inch = 250 feet 353 16 131 EXHIBIT 1 Al L`.[� l-L J11 2 z a m 00 � 3NIl ),id3d021d p 0 D! N N ° Q z Q Q p Of W 0 U U 2 Q N (n r D O O M Z Q J U U Q i-> O O O_ m M J w X Q W F- a- O M 0 U' 3: m Q w U O o 0 Q ^ p J U o U w Q m ° o 1�1 _ M M a Q Q C N w wf^ a aN apQ w0 cn F o w ul O O U Lf) (=/70°41 0 U L. N N ° �F- Q aj > 0 rL—,' w TT 14 } Ui Z Q w F+y~ l+�I co I a_ `� d U �x o o ° M ZZ H/4 LO u7 N V) �,� O Z° U�m w mZ v l �ONy F^� Z Zw U m m � 1� U U Z Y O a r K Q° W d F=" 2 Q U7° Q >z p O c0 U- _ OW D J_ F- .- to O Ir Q L` IL � 4.° A IL ° U Y Li Of M F (1. 0 V)° Q m( w (O O O Z Z Q W W N mQ' cn V L ` O w w Li o F- - ~ a NN F� w Of O U w m -d T oz b� O Z U W � ~ ° � < Q 00 O N 2 ._. wF~ -� > QoZO F- °F° Zzwz a a. ZN 0 ►-+ In a x Q Q U w M o �mwm com 7� KOf Xm w(o0 F m E--4 NUpU OZ 3NIl ),A3d0ad 0 rn N 1" TTTT M L`.[� l-L J11 2 2011 Street Reconstruction - Eastbrook Terrace & Aud. Sub. 137 (C.P. 11 -02D Feasibility Cost Estimate STRFF_TS ITEM NO:£ 'i ' 6 ` UM MS IP�T.lON '" z. �ES�T lr'E. UAN: UNIT.. PFfC�E' AI(AOUNT 1 Mobilization LS 1 $7,500.00 $7,500.00 2 Traffic Control LS 1 $2,000.00 $2,000.00 3 Sawcut & Remove Concrete Driveway 6" Thick SF 480 $0.65 $312.00 4 Sawcut & Remove Bituminous Driveway SY 70 $4.00 $280.00 5 Sawcut & Edge Mill Bituminous Pavement LF 80 $5.00 $400.00 6 Remove/Salvage/Install Mailbox Each 30 $80.00 $2,400.00 7 Remove Sanitary Sewer Casting EA. 3 $100.00 $300.00 8 Remove Storm Sewer Casting EA. 4 $100.00 $400.00 9 Salvage & Re- install Sanitary Sewer Casting EA. 7 $300.00 $2,100.00 10 Salvage & Re- install Storm Sewer Casting EA. 5 $300.00 $1,500.00 11 Sanitary Sewer Manhole Protection EA. 10 $75.00 $750.00 12 Storm Sewer Inlet Protection EA. 9 $100.00 $900.00 13 F &I Sanitary Sewer Casting EA. 3 $350.00 $1,050.00 14 F &I Storm Sewer Casting EA. 4 $350.00 $1,400.00 15 Line Storm Sewer Pie EA. 2 $2,500.00 $5,000.00 16 Remove Concrete Curb & Gutter LF 500 $3.50 $1,750.00 17 Bituminous Pavement Reclamation SY 10,500 $0.70 $7,350.00 18 Sub grade Preparation STA 29 $150.00 $4,350.00 19 Salvage and Re- install 5" Reclaim CV CY 1460 $6.00 $8,760.00 20 Sub grade Excavation 2.5" Excess Sand E CY 730 $6.50 $4,745.00 21 Sub grade Correction Excavation (EV) CY 160 $7.50 $1,200.00 22 Select Topsoil Borrow - Pulverized L CY 30 $13.00 $390.00 23 Bituminous Non -Wear Course TN 990 $58.00 $57,420.00 24 Bituminous Wear Course TN 990 $63.00 $62,370.00 25 Bituminous Driveway Patch TN 10 $90.00 $900.00 26 Bituminous Tack Coat Gal 500 $2.75 $1,375.00 27 8618 Concrete Curb & Gutter LF 500 $16.00 $8,000.00 28 Concrete Driveways 6" Thick SF 480 $4.50 $2,160.00 29 Irrigation System Modifications LS 1 $1,200.00 $1,200.00 30 Sod, Type Lawn SY 220 1 $3.50 $770.00 31 Rock Construction Entrance EA. 3 $400.00 $1,200.00 Estimated Construction Cost $190,232.00 10% Contin enc 19 023.20 Total Estimated Street Reconstruction SdAIITAPV CFWFR ITEM N0. : DESCRIPTION . • tr _ w'3 UNIT ° ;EST QUAN: - UNIT PRICE AMOUNT 101 4" PVC Service Pipe, Schedule 40 LF 35 $45.00 $1,575.00 102 10" x 4" Service Saddle, Schedule 40 EA. 1 $250.00 $250.00 103 4" PVC Vertical Cleanout, Schedule 40 EA. 1 $250.00 $250.00 Estimated Construction Cost, $2,075.00 10% Contingency 207.50 Total Estimated Sanitary Sewer Cost Preliminary Cost Estimate - East Brook Terrace / And. Sub. 137 Exhibit 3 SUMMARY OF PROJECT COSTS - EASTBROOK TERRACE & AUD. SUB. 137 Streets Estimated Construction Cost Indirect Costs Sanitary Sewer Estimated Construction Cost Indirect Costs $209,260.00 $52,460.00 $261,730.00 $2,280.00 $570.00 $264,580.00 $2,850.00 ITOTAL ESTIMATED PROJECT COST 264 580.00 SUMMARY OF CITY COSTS (N%) Estimated Construction & Indirect Costs $199,140.00 Includes 100% of Sanitary Sewer - to be assessed to benefiting property at time of hookup) SUMMARY OF ASSESSABLE COSTS (25%) Estimated Construction & Indirect Costs $65,440.00 Note: Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the final assessments calculations. Preliminary Cost Estimate - East Brook Terrace / And. Sub. 137 Exhibit 3 J PRELIMINARY ANDOVER ASSESSMENT WORKSHEET Project Name: 2011 Street Reconstruction Project No.: 29,600.00 11 -02D $ Eastbrook Terrace & Aud. Sub. 137 Aerial Mapping (1% of street) $ Feasibility Report Date: 12/21/10 Amount: $ 211,540.00 Contract Award Date: Amount: $ - Estimated Construction Cost Amount: $ 211,540.00 Estimated Expenses Engineering (Includes Surveying, Inspection & Staking): $ 29,600.00 Consulting Costs $ - Aerial Mapping (1% of street) $ 2,090.00 Drainage Plan (0.3% of street/storm) $ 630.00 Administration (3 %) $ 6,350.00 Assessing (1 %) $ 2,120.00 Bonding (0.5 %) $ - Recording Fees / Legal & Easement $ 500.00 Advertising $ 500.00 Permit and Review Fees $ 1,000.00 Street Signs (Materials and Labor) $ 3,000.00 Material Testing $ 1,500.00 Construction Interest $ 1,500.00 City Costs $ 4,250.00 Total Estimated Expenses $ 53,040.00 Expenses Multiplier 25.07% Total Estimated Project Cost Amount: $ 264,580.00 Estimated Construction Costs (minus Sanitary Sewer) $ 209,260.00 Estimated Assessable Construction Costs (25 %) $ 52,320.00 Assessable Indirect Expenses $ 13 120.00 Total Estimated Assessable Costs $ 65,440.00 Feasibility Assessment Rate Per Unit $ 65,440.00 /41 Units= Total Estimated Assessments Total Estimated City Costs ** Total Estimated Project Costs $65,440.00 199.140.00 ** Includes sanitary sewer service costs, to be assessed at time of hookup to benefiting property $ 1,600.00 Preliminary Assessment Worksheet Exhibit 4 J J 0 Q' F Z W 2 rn (0 W N a aC14 cZ O G T J V W d CL O rn a M mU Q •Q a a. W O W " U � Q' C Y�> 0C)'a Y N F U 0 c T T WNU Proposed List of Assessed Properties Exhibit 5 w N U � a N N a O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O OO CO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 d 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 g E 000DOOOOOOOOODODOOOODOOOO00000000O000oDOa n 0 m 0 n 0 n o a m 0 m m a a o m o m m m 0 0 0 0 0 o m o 0 0 0 c c0 0 o m 0 0 0 a E N N Y d N N W N a e>F»f»F»»F»F»es F»F»ei e3 es v>vi ca F»a>F»f»f»v>FSi v3 vs vi FSr F»e»F»<»vi»v3»F»F» � a P m - U "' P P P P P 0 P 0 P 0 P 0 P 0 P 0 P 0 P 0 P 0 P o P a P o P 0 P 0 P 0 P 0 P 0 P 0 P 0 P 0 P 0 P 0 P 0 P 0 P 0 P 0 P 0 P 0 P 0 P 0 P 0 P 0 '0 P 0 o M 0 M 0 M 0 M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M Z Z C Z 10 N N 10 N N N N N YI l0 N N N N N N N N N N t0 N N N N N N N N N N 10 t0 N N N N N N N N Vl N N N �O i0 N N N N ill N N t0 N l0 N IO O � N N Z z Z Z Z Z Z z Z Z z Z Z Z Z Z Z Z Z z Z Z z Z Z Z z Z Z z z Z Z Z Z Z z Z z Z Z Z Z Z Z Z Z Z 3 N a O s c = > > > > > > 0 0 0 0 0 0 > N > 0 N c K c 0 0 0 0 0 v a 0 ` ` . o a v 0 ` ¢ a ¢ Q a ¢0 ¢0 a0 ¢0 Q0 Q0 Q0 a0 ¢ ¢ ¢ Q a Q ¢ ¢ ` a ` ¢ ` Q ¢ ¢ a ¢ a Q Q ¢ Q a 0 Q0 N d z z V v Z. Z. Z Z m a dw tiJ N to N y N Y O 3 Z z Z Z 3 z Z z z z Z z 0 z O z z Z Z Z Z z Z z z z z 3 z 3 z 3 z z Z> z > z z Z a V V O V V 0 J .O C> W C C C C> d C> W C C N c N N >> Q N Q C C c C> N C> N C C> N C C C d Q J d] Z 7 ¢ 7 Q O O e e e 0 0 0 p MMI M M Qo a I I �2 I �2 I 1 �2 •NM- 1 M M M O rn 0 r N 0 N M O N P N r N O P O r N P (9 (O (O N O O M M M M M M M M M M M M P M P f0 N (O t0 {O tp (D A 0 A 0 A 0 A 0 r 0 r r N A N A N A N r N r M r M r M A M A M r M r P r P r P A P A N A N A ftf A A P 1� A m OI N N N N N N N N N N N N N N N N N N N N N N N N N N M N N N W 3 N N O O C Q N O O E2 w d m C ' 0 m E O W Q 2 0 z 0 J C E m Z y y L O C C C O C md o y Y C J O U) 2' t`m 0 Y C m N i 2 0 0 0 Q E m o x m 2 E aY (✓' /7 c ¢ = m m 3 a am ¢ v �0 i > M wL .6 o m y ly F —i N m Z c "� m m o a `m 'N c w y m 0 0 E O S c O m U m N > N w E 0 E E 0 ❑ N O K❑ N O w K > ¢ ❑ d N (7 of m H❑ 2 y p (O 40 M A W r t0 A O P O O N O7 A N M O P W N N A t0 M P W A N M M N M m P P r N 0 O 0 O 0 O 0 O 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OP 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3k M P M P M P M P M P M P M M M P P M V M P P M P P M P P M M M M P P M P P M P P M P P M P P M P P M P P M P P M P P M P P M P P M P P M P P M P P M P P M P P M P V M P V M P P M P P M P P M P R M M M Q P N P N P N P N P N P N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N a N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M N M J H - Proposed List of Assessed Properties Exhibit 5 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for December 21, 2010 City Council Meeting DATE: December 21, 2010 The City Council is requested to receive the following supplemental information. Item #1. Approval of Minutes (Supplemental) Consent Items Item #4. Order Plans & Specs /11 -14 /Tower #1/Painting & Rehabilitation (Supplemental) - Engineering submitted, 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 �c ANDOVER CITY COUNCIL WORKSHOP MEETING —NOVEMBER 30, 2010 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Mike Gamache, November 30, 2010, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight and Julie Trude Councilmember absent: None Also present: Director of Public Works /City Engineer, Dave Berkowitz City Planner, Courtney Bednarz City Administrator, Jim Dickinson Natural Resource Technician, Kameron Kytonen Others RECESS TO SPECL4L ANDOVER ECONOMIC DEVELOPMENT AUTHORITY MEETINGAT 6:00 P.M. RECONVENE CITY COUNCIL WORKSHOP AT 6.06 P.M. OPEN SPACE COMMISSION UPDATE Mr. Bednarz reviewed the Open Space Commission activities with the City Council. Councilmember Trude stated she would like to hear some opinions of the Open Space Commissioners that were at the meeting especially on property A (2452 -1615 Avenue NW) listed on the map. Mr. Bednarz stated the land is pretty open. Commissioner Olsen stated it is mostly wild cedar that has popped up on the land. Councilmember Trude stated this parcel is highly accessible but probably not high on the natural features list. Mayor Gamache stated they have the five sites and asked if the Commission could review them again. He thought the Meadow Creek site was nice but noticed it had a low rating. He asked if Meadow Creek has shown some interest in selling the site on 1615 Avenue and Tulip Street. Mr. Bednarz stated they are interested now that they are committed to building a new school in Ramsey. Mayor Gamache asked if Site D, the Anoka Grain and Feed Site, were they still interested Mr. Bednarz indicated they want more than the City is willing to pay based on our appraisal. Andover City Council Workshop Meeting Minutes —November 30, 2010 Page 2 1 Mr. Bednarz and Chairman Deric Deuschle reviewed the potential properties list with the 2 Council. 3 4 Councilmember Jacobson arrived at 6:18 p.m. 5 6 Councilmember Trude wondered if Constance Free Church would be willing to sell a portion of 7 their land along Ward Lake Drive because it is accessible and has that rural feel. 8 9 Mayor Gamache asked if it is time to go out again to see about coordinating another referendum 10 vote to provide more money for open space land. He did not think they should go out and try to 11 get money in the coming year but thought additional money would help with the right purchase 12 rather than using the money to purchase marginal land. 13 14 Councilmember Jacobson asked if there is a time limit on spending the funds. Mr. Dickinson 15 stated it is usually three years but in this economy with the poor investment yields they could 16 likely keep it longer without spending it. If the proceeds are not used for open space land 17 purchases, the residual money would be used for debt service on the open space bonds. 18 19 Councilmember Jacobson stated instead of buying chunks of smaller acreage maybe they could 20 look at building a trail system along Coon Creek and he did not think it would take much land 21 through purchase or easement to build a trail. Chairman Deuschle stated they have looked at this 22 but if one property owner does not want to sell they could not move forward. 23 24 Councilmember Trude thought they should start pursuing negotiations of first right of refusals on 25 the properties along the creek in order to obtain property if the homeowners decide to sell in the 26 future. She also thought they should look at purchasing property by the high school and WDE 27 and restore the property because it is highly visible. 28 29 Mayor Gamache asked if it would be so bad to purchase land that is currently landlocked 30 because eventually it will open up with development around it. Councilmember Knight stated 31 the problem is that people will question the reason why it was purchased when it cannot be 32 accessed. 33 34 Mr. Dickinson stated the referendum question was regarding preserving open space land for 35 wildlife habitat and water quality preservation, not for activities for residents. 36 37 Councilmember Trude thought the Open Space Commission should also look at the Selmer land 38 area again to see what they can come up with. 39 40 Commissioner Olsen thought Selmer was not interested to begin with and then came back and 41 indicated he was interested. He thought the reason why people are coming to them to purchase 42 property is because of taxes. He agreed with the Mayor that they should not jump on a property 43 immediately because they do have time. 44 45 Mr. Dickinson suggested the Commission look at the parcel on Andover Boulevard near Andover City Council Workshop Meeting Minutes —November 30, 2010 Page 3 1 Crosstown Boulevard because that could be the entrance to the Coon Creek trail corridor, also 2 the land was affordable. 3 4 Councilmember Jacobson thought the Commission should go back to the property owners on the 5 current list to see if any interest has changed. 6 7 Councilmember Knight thought they needed to get information out to the community on what 8 can be done on the current City open land since there was already hunting done on one of the 9 properties. Chairman Deuschle stated they have the rules posted along with property boundary 10 signs. He did not know what else could be done. Councilmember Knight thought they could put 11 some information in the newsletter. 12 13 The Council thanked the Commissions for their service and encouraged the Open Space 14 Commission to continue to analyze the current parcel list and develop land stewardship 15 recommendations. 16 17 ALTERNATIVEENERGY ISOLARENERGYOPTIONS 18 19 Mr. Dickinson stated a past goal of the Council has been to continually pursue cost - effective 20 alternative energy opportunities. A September Star Tribune article led City Administration to 21 restart the pursuit of cost - effective alternative energy opportunities, in specific solar. A local 22 company (Cedar Creek Energy) that assisted in providing some details with the Wind Turbine 23 Ordinance provided some basic information on a concept of a Power Purchase Agreement. The 24 concept was presented by the City Administration to the Council at the October 26th Workshop 25 meeting, where the Council was open to a meeting with Cedar Creek Energy at a future 26 workshop. 27 28 Mr. Dickinson introduced Mr. Rob Appelhof from Cedar Creek Energy to the Council. 29 30 Mr. Appelhof made a presentation to the Council. 31 32 Councilmember Knight stated there have been some recent advances recently as far as solar 33 panels. Mr. Appelhof explained some of the current technology used in solar panels. 34 35 Councilmember Knight asked if there were any Federal dollars or grants available at this time. 36 Mr. Appelhof stated there is, the investor would receive the grant and the municipality would be 37 the host of the solar power. 38 39 Mr. Dickinson stated his intrigue with this concept is the predictability of electrical rates. 40 41 Councilmember Knight asked what the life span is on these panels. Mr. Appelhof stated it is 42 thirty years. 43 44 Mr. Frank Kellogg asked what kind of warranty is there on the solar panels. Mr. Appelhof stated 45 there is a twenty year warranty. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Andover City Council Workshop Meeting Minutes —November 30, 2010 Page 4 Councilmember Knight asked what the scope of a project would be. Mr. Appelhof stated they would install at least 600kw at the Community Center. He stated if they tied more facilities in to make this larger it would look more attractive to an investor group. Councilmember Knight suggested they look at the closed landfill to place solar panels but would need the PCA approval. Mr. Kellogg further discussed the solar panels with Mr. Appelhof on the City Council's behalf. Mr. Appelhof stated in this application, Solarworld finances and maintains the panels and Cedar Creek Energy would be doing regular inspections and coordinating a power purchase agreement. The Council indicated they are interested in pursuing the power purchase concept as long as there is not any upfront cost to the City. The Council recessed at 7:55 p.m. The Council reconvened at 8:00 p.m. DISCUSS NPDES REQUIREMENTS /10- 11ILLICIT DISCHARGE ORDINANCE Mr. Berkowitz explained under the requirements of the National Pollutant Discharge Elimination System (NPDES) program, the City is required to have an ordinance in place that prohibits non- storm water discharges and to implement a program for detection and enforcement of illicit discharges. Natural Resource Technician, Kameron Kytonen reviewed the NPDES requirements regarding the Illicit Discharge Ordinance with the Council. Councilmember Jacobson stated on the first page under Illicit Discharge, he wondered how a person would know what an illicit discharge was and if a judge were to look at this and wonder what the criteria was. He thought this was a little fuzzy and should be revised. Mr. Berkowitz stated there is a detailed area in the original permit by the PCA showing what is allowed and they would use that for the criteria. Councilmember Trude stated she liked the City of Ham Lake Ordinance because they describe what a pollutant is. Councilmember Bukkila thought the information in the general permit with the PCA should be included in the ordinance. Councilmember Jacobson stated Under 4. 1, Inspections he thought they should remove the word "will" and add "may" and under Section 8 he would like after the word inspect to add "industrial and commercial or institutional" facilities. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Andover City Council Workshop Meeting Minutes —November 30, 2010 Page 5 Councilmember Jacobson stated under Section 11 he thought the appeal time was too short at 7 days and should be extended to 14 or 20 days. The Council agreed to 14 days. Councilmember Jacobson stated under Section 14, Financial Penalties, it was not clear if it was a penalty for every day or one event. Councilmember Bukkila asked what the financial penalty was based on. Mr. Kytonen stated that would go back to the nuisance code for guidance. Staff stated the penalty would be based on the specific event. Councilmember Bukkila asked if there is a way to move Section 10 down. Mr. Dickinson indicated Section 11 would need to be moved with it. Mr. Berkowitz stated under Section 14, Cost of Abatement, the cost of the abatement would need to be determined, so depending on what they would need to do in a specific situation would be the cost of abatement. Councilmember Jacobson thought that needed to be made clear that it was per event. DISCUSS PROPOSED AMENDMENTS TO CITY CODE TITLE 8 CHAPTER 4 (PARK AND RECRE.4TIONAREAS REGULATIONS) Mr. Berkowitz explained the City Council is requested to discuss the proposed City Code Title 8 Chapter 4 (Park and Recreation Areas Regulations, Violations and Penalties) amendments that are being recommended by the Park and Recreation Commission. Councilmember Bukkila asked if there is a reason why they would include County in the wording for Bunker Park. Mr. Dickinson stated Bunker Hills Regional Park is partially contained within the City and they have the ability to regulate it. The Council suggested changing letter H, Regulations where it states "dawn to dusk" to "dusk to dawn" and under K, 5 Pets and Animals not agreeing with the Park and Recreation Commission recommendation. Motion by Jacobson, Seconded by Bukkila to direct the City Council to hold a public hearing at a City Council meeting. Motion carried unanimously. DISCUSSPROPOSED CROSSTOWNDRIVENWRECONSTRUCTION /10 -30 & CROSSTOWNBLVD NW & CROSSTOWNDR. NWINTERSECTION IMPROVEMENTS 106 -48 Mr. Berkowitz stated the City Council is requested to discuss proposed improvements to Crosstown Drive NW and Crosstown Boulevard NW & Crosstown Drive NW intersection improvements and provide direction on how to proceed with the preparation of the feasibility report. Mr. Berkowitz reviewed the proposed reconstruction with the Council. He noted his Andover City Council Workshop Meeting Minutes —November 30, 2010 Page 6 recommendation for this area would be to assess on a front foot basis. He also explained a portion of the land along Crosstown Drive is owned by the City and he wondered if the Council wanted to include the City in this for assessment because the address to this property is to Crosstown Boulevard which the property technically fronts and not Crosstown Drive. Mayor Gamache noted there would be a few corner homes that would not be assessed also because they front on other roads. Mr. Berkowitz agreed. 9 Councilmember Trude thought the assessment needed to be nominal because of the high traffic 10 on the road. 11 12 Mr. Berkowitz reviewed the reason why he recommended to assess on front footage instead of 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 per lot. This stretch of road has both residential and commercial properties present. Councilmember Jacobson thought Mr. Berkowitz should run the numbers at the different percentages and let the Council decide what amounts would work for the assessment. Councilmember Trude thought the highest they should go is one thousand dollars because of the neighborhood location and the high traffic on the road. She stated the traffic is as high as a County Road and people on a County Road generally do not pay anything. Staff was directed to provide a percentage breakdown based on 10 %, 15 %, 20% and 25% assessed. Councilmember Jacobson stated he would like to look at the numbers using percentages before a decision is made on the assessment. Councilmember Bukkila agreed. Councilmember Bukkila stated she would like to know if they have any similar sections of roadway in the City that would be comparable. Mr. Berkowitz did not think there is a roadway with the same characteristics and high traffic volumes. Mayor Gamache stated they will not have much of an assessment on the State Aid Roads so why are they assessing them. Mr. Berkowitz stated they only get so much State Aid money and by assessing they can spread the money out to do more projects. FLINTWOOD STREET DISCUSSION Mr. Berkowitz stated that Flintwood Street north of 173rd Avenue is scheduled for reconstruction in 2011. Staff met with the neighborhood and a few property owners were concerned that 230- 177th Avenue was not included to be assessed for this project. Mr. Berkowitz explained that the property does not front Flintwood Street and based on policy and past practice only property fronting or addressed to the improvement are assessed. Mr. Berkowitz also updated the Council that staff had met with the property owners a few months ago to the south of this proposed project, on the gravel road to discuss paving their road. The residents have not responded to having the road paved, which they did not want to pay for. Andover City Council Workshop Meeting Minutes —November 30, 2010 Page 7 1 The Council concurred with staff that the corner lot at 230 -177`h Avenue should not be assessed 2 for this project. 3 4 2010 BUDGET IMPLEMENTATION PROGRESS REPORT & MONTHLY INVESTMENT 5 REPORT 6 7 Mr. Dickinson reviewed the 2010 budget implementation progress report with the Council. Mr. 8 Dickinson indicated expenditures are on target and revenues are exceeding expectations slightly. 9 10 2011 BUDGET DEVELOPMENT DISCUSSION 11 12 Mr. Dickinson stated based on City Departments submitted 2011 Budget materials and after 13 Administration review, Finance compiled the proposed 2011 expenditure budgets, 14 analyzed/prepared 2011 revenue estimates, analyzed/prepared 2011 levy calculations and 15 continues to analyze /monitor the 2010 revenue and expenditure estimates. In addition the 16 Council has had a number of reviews at monthly workshops of the 2011 Proposed General Fund 17 Budget supported by the 2011 Tax Levy. 18 19 Mr. Dickinson reviewed the 2011 budget development with the Council. Mr. Dickinson 20 indicated an outstanding item for the Council was related to staffing costs. He noted that pay 21 steps were included in the budget and pursuant to Council direction a place holder for a I% 22 COLA was in the budget. Mr. Dickinson asked how the Council wanted to proceed with COLA. 23 24 Councilmember Bukkila asked if Mr. Dickinson knows of any cities giving COLA and what 25 were they. Mr. Dickinson stated the comparable index they use would yield 1.6% increase over 26 2009. He stated he heard Blaine maybe looking at a 1% increase next year but other cities have 27 not yet disclosed. Councilmember Trude thought it would be better to say nothing until the 28 legislature has been in session for a while and they know what they plan on doing. 29 30 Councilmember Trude stated she would be ok with 1% for COLA. Councilmember Bukkila 31 stated the problem the City is going to see is that the people who live in the city are not seeing a 32 salary increase to cover the increase in their property taxes for City employees and it is a conflict 33 for her. She stated if they can successfully maintain expenses at a flat level so it is not costing 34 people more to live here she would be ok with it but at the same time to give people raises when 35 people are losing homes is not right. 36 37 Councilmember Bukkila asked if salaries across the board are comparable to others in other 38 cities. Mr. Dickinson stated he was a little apprehensive on showing that because they have a 39 number of employees below comparables, his position included. Councilmember Bukkila stated 40 she would like to see the under -paid employees brought up to par in order to keep them. Mr. 41 Dickinson indicated at this point he is not afraid of losing anyone because of pay levels. 42 43 Councilmember Knight wondered if they could hold off on this to see what the winter costs will 44 be because it has started off rough. Mr. Dickinson stated so far 2010 expenses are going well 45 and there will be savings on their 2011 operating budget because they are purchasing road salt on 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Andover City Council Workshop Meeting Minutes —November 30, 2010 Page 8 their own. Most of the Council was in favor of a one percent COLA for the employees, a decision would be made at budget adoption time, December 21, 2010. 2011 PROPOSED CITYBUDGET/TAX LEVYPRESENTATIONDISCUSSION Mr. Dickinson reviewed the 2011 proposed City budget/tax levy presentation that will be presented at the December 70' City Council meeting with the Council. Mr. Dickinson indicated only a few residents have contacted him with questions. OTHER TOPICS There were none. The City Council recessed at 9:50 p.m. to go into a closed session to discuss the City Administrator Review The City Council reconvened at 10:32 p.m. to adjourn the Workshop meeting. ADJOURNMENT Motion by Knight, Seconded by Jacobson to adjourn at 10:33 p.m. Motion carried unanimously. Respectfully submitted, Susan Osbeck, Recording Secretary 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public orks /City Engineer SUBJECT: Order Plans & Specs /11- 14/Tower #1/Painting & Rehabilitation (Supplemental) - Engineering DATE: December 21, 2010 INTRODUCTION The City Council is requested to approve the resolution ordering the improvement and directing preparation of plans and specifications for painting and rehabilitation for Tower #1, Project 1I- 14. Respectfully submitted, David D. Berkowitz Attachment: Resolution'/ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 11-14,-FOR TOWER #1. WHEREAS, the City Council is cognizant of the need for painting and rehabilitation improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of City Project 11 -14, Tower #1; and BE IT FURTHER RESOLVED by the City Council to hereby direct SEH to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember City Council at a regular meeting this 21St Councilmembers in favor of the resolution, and Councilmembers and adopted by the day of December , 2010 , with voting voting against, whereupon said resolution was declared passed. ATTEST: Victoria Volk - City Clerk CITY OF ANDOVER Michael R. Gamache - Mayor 6701 Highway 10 NW Ramsey, MN 55303 Phone: 763- 421 -8530 Fax: 763- 421 -8960 www.youthlst.net December 15, 2010 City of Andover 1685 Crosstown Blvd. Andover, MN 55304 Dear Andover City Council, a-, t`_i -�s (Nr,cl,1 1.e�e $c'0z1'4CA YOUTH FIRST COMMUNITY OF PROMISE • ANOKA• RAMSEY I am writing on behalf of the Northwest Anoka County Community Consortium to request our 2011 partner donation from the City of Andover as part of our Joint Powers Agreement. The amount in 2011 is $7,500.00, however, due to the increase cost in providing the wide scope of enriching programs in 2012 we will be requesting $10,000.00 from each of our partners. Andover Anoka Ramsey Youth First has had another exciting year and we are looking forward to another great year of serving youth and families in our community. We currently operate after school programs and special activities in all three cities that we serve. These programs are focused on middle and high school youth with a strong emphasis on improving their academics while working toward graduation and post secondary explorations. We also offer a number of additional activities designed to build strong community relationships and work with the youth on making positive choices. One of the more exciting aspects of 2010 was the growth and stability of our Andover program. In the spring we partnered with Community Education and Oak View middle school to offer our afterschool program at Oak View Middle School. Youth who stay after and participate in our program receive help and support from Youth First staff as well as some teacher volunteers in the building. Students are also able to ride the Community Education activity bus home after SAF NoAD11LTs our barrier�thra we were facing reduced the ovide transportation orams to h Sr pt trying p programs �r�T underserved Andover youth. Many parents and teachers requested se g �e SK[LLS that our program continue for the 2010 -2011 school year and we have �pp�nuI ie seen a dramatic increase in the number of youth being served in that program. Active Partners cvith: • Anoka County • City Governments of Andover, Anoka & Ramsey • School District #11 • Business • Faith Based Communities • Civic & community groups Youth First Community of Promise operates under the direction and administration of the Northwest Anoka County Community Consortium 6701 Highway 10 NW Ramsey, MN 55303 Phone: 763 - 421 -8530 Fax: 763- 421 -8960 www.youthlst.net YOUTH FIRST COMMUNITY OF PROMISE ANDOVER• ANOKA• RAMSEY The money that we receive from the City of Andover will be used to support the afterschool and summer programs that we provide to our youth. We are very grateful for your continued support of our program. If you are interested in having a tour of any of our sites or if you would like more information about the variety of programs that we offer, please feel free to contact me at (763) 421 -8530. Thank you again! Heidi Geiss Program Director CAR /IyG4DULTS �SA ET FEPLA � L S SCrYj a SELLS ouaortunitie3 Active Partners with: • Anoka County • City Governments of Andover, Anoka & Ramsey • School District #11 • Business • Faith Based Communities • Civic & community groups Youth First Community of Promise operates under the direction and administration of the Northwest Anoka County Community Consortium