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HomeMy WebLinkAboutACCAC - December 13, 2010 ~NDOVER~ tlommtllJi(y ~IJkr Andover Community Center Advisory Commission Monday, December 13,2010 Andover Community Center, Meeting Room B 6:30 pm 1. Call to Order - 6:30 p.m. 2. Approve Meeting Minutes - November 8, 2010 3. YMCA Update 4. Staff Update 5. Other Business 6. Adjournment Andover YMCA Community Center Advisory Commission Status Report December 1,2010 Programming/Events/Revenue - In Progress/Upcoming . Uocominl! Field House/Misc. Activities 0 Cookies with Santa - Community Event - December II 0 Andover Girls Traveling Basketball Tournament - December 11 & 12 0 Carousel Craft Show - December 18 . Upcominl! Ice Activities 0 First AHS Boys Hockey Game - December 4 0 MN Whitecaps (Women's Professional Hockey) - December 3'd 0 Skate with Santa - December 5 0 AHYHA Girls U1 0/U12 Youth Tournament - December 17 - 19 0 AHS Girls Holiday Tournament - December 28 - 30 . Youth Winter Basketball Skills Clinic - December 27 - 30 (2 sessions offered each day) . Learn To Skate Lessons - Registrations now accepted for: January 8 - February 26 (6 sessions) . Fall Indoor Soccer Leal!ue"": Registrations now accepted for: January 15 - March 5 - Two age divisions. School Flyer drop (2,500+ copies) submitted to schools week of November 22od: . Continued Prol!ramminl! September 2010 - Mav 2011: . Tot-Time Open Gym - Mondays & Tuesdays, 10- Noon Admission $1 child/Free YMCA Children . Tot-Time Group Fitness - Wed & Thursday's, 10 am -11 am. Instruction provided by certified YMCA Staff. Admission $1 child/Free YMCA Children. . Indoor Walking Club - Monday - Friday - 5:30 am - 9:30 am . After School Youth Center, Mondays, Tuesdays and Thursdays 3 - 5 pm Staffing provided by YMCA - Effective January 1,2011- Youth Center will be open Monday- Thursday. . After School Free Student Open Gym - Monday - Friday 2:50 - 4:50 pm Programming/Events/Revenue - Future . North Suburban Home Improvement Show - Saturday, March 19, 2011 (Field House) . Business Expo - Exploring Options to offer this show Fall 2011. Andover EDA has supported idea, and discussion is taking place with a local marketing person to help with this event. . Field Trips . Still working on adding YMCA Fitness Option to field trip packages - figuring out what pricing involved with YMCA to provide instructors. 0 Tot-Time Field trip brochure - inailingto be sent to Northern Suburban Area Daycare Centers Fall 2010 - Staff working on mailing list Revised 12/8/1 0 ---H- ,;c,t{ " -- Nov 2010 General Ledger Expense vs Budget By Dept User: Ibrezink Printed: 12/06/1008:46:09 Period II - II Fiscal Year 2010 - 2010 2010 2010 2010 2010 2009 Account Number Descriptiou Budget MTD YTD Est. P-YTD 2130 Community Center 44000 Community Center Salaries & Benefits 2130-44000-60110 Salaries - Regular 286,167.00 15,466.89 168,387.04 286,167.00 162,939.44 2130-44000-60210 FICA 17,742.00 905.59 10,222.39 17,742.00 9,717.37 2130-44000-60220 Medicare 4,150.00 211.77 2,390.81 4,150.00 2,272.51 213044000-60310 Health Insurance 33,705.00 829.74 21,699.69 33,705.00 23,485.01 2130-44000-60320 Dental Insurance 892.00 85.41 939.49 892.00 900.27 2130-44000-60330 Life Insurance 48.00 3.36 35.23 48.00 52.70 2130-44000-60340 Long-Term Disability 382.00 41.94 452.00 382.00 435.53 213044000-60410 PERA 19,881.00 1,044.89 12,270.09 19,881.00 11,391.24 213044000-60520 Workers Comp 5,255.00 0.00 5,255.00 5,255.00 4,759.00 213044000-60990 Inter-City Labor Allocation -141,760.00 0.00 0.00 -141,760.00 0.00 Salaries & Benefits 226,462.00 18,589.59 221,651.74 226,462.00 215,953.07 Departmental 213044000-61005 Supplies - General 1,000.00 0.00 644.16 1,000.00 775.15 213044000-61020 Supplies - Operating 11,000.00 791.15 14,278.80 15,000.00 10,664.68 213044000-61050 Supplies - Diesel Fuel 500.00 0.00 247.12 300.00 96.85 213044000-61105 R & M Supplies - General 1,500.00 101.00 101.00 500.00 19.97 213044000-61120 R & M Supplies - Building 0.00 0.00 42.79 0.00 1,163.63 2130-44000-61205 Small & Expend - Small Tools 0.00 0.00 1,533.00 0.00 0.00 213044000-61210 Small & Expend - Office Equipm 0.00 0.00 736.13 0.00 98.63 213044000-61225 Technology Upgrades 0.00 0.00 1,331.88 0.00 0.00 2130-44000-61245 Items for Resale 0.00 0.00 45.46 0.00 0.00 213044000-61310 Meals / Lodging 0.00 0.00 84.29 0.00 0.00 2130-44000-61315 Continuing Education 0.00 0.00 70.00 0.00 0.00 2130-44000-61320 Annual Dues / Licenses 500.00 10.00 415.00 500.00 415.00 2130-44000-61410 Transportation / Mileage 0.00 10.63 310.29 0.00 333.24 Departmental 14,500.00 912.78 19,839.92 17,300.00 13,567.15 Operating 2130-44000-62005 Electric 160,000.00 13,593.10 149,721.32 170,000.00 145,591.89 213044000-62010 Water & Sewer Service 16,000.00 6,771.53 21,072.59 20,000.00 18,623.21 213044000-62015 Natural Gas 220,000.00 6,803.11 88,828.84 135,000.00 100,419.99 213044000-62020 Refuse Collection 6,500.00 408.56 5,303.70 5,500.00 4,804.18 213044000-62025 Storm Water Utility Charge 0.00 0.00 1,385.08 0.00 0.00 213044000-62030 Telephone 7,500.00 314.48 4,250.17 6,000.00 5,364.61 213044000-62100 Insurance 12,520.00 0.00 12,520.00 12,520.00 11,924.00 213044000-62200 Rentals 0.00 141.39 1,289.55 1,000.00 1,012.15 Equipment Maintenance 213044000-62300 Contract 23,000.00 0.00 20.739.05 23,000.00 17,586.84 Operating 445,520.00 28,032.17 305,110.30 373,020.00 305,326.87 Professional Services 2130-44000-63005 Professional Services 6,000.00 106.88 3,663.32 2,000.00 3,187.15 213044000-63010 Contractual Services 7,000.00 740.62 9,712.21 7,000.00 6,687.62 2130-44000-63025 Publishing 0.00 0.00 41.00 0.00 0.00 1 Nov 2010 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est. P-YTD 2130-44000-63030 Printing 1,000.00 0.00 345.00 1,200.00 0.00 2130-44000-63100 R & M Labor - General 0.00 0.00 647.37 0.00 0.00 2130-44000-63105 R & M Labor - Building 35,000.00 0.00 13,033.65 24,000.00 21,773.39 Professional Services 49,000.00 847.50 27,442.55 34,200.00 31,648.16 44000 Community Center 735,482.00 48,382.04 574,044.51 650,982.00 566,495.25 2 Nov2010 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est. P-YTD 44100 Concessions Salaries & Benefits 2130-44100-60110 Salaries - Regular 0.00 2,765.84 26,170.32 0.00 28,909.01 2130-44100-60210 FICA 0.00 165.80 1,704.64 0.00 1,879.66 2130-44100-60220 Medicare 0.00 38.80 398.70 0.00 439.58 2130-44100-60310 Health Insurance 0.00 77.24 3,983.53 0.00 4,089.86 2130-44100-60330 Life Insurance 0.00 0.44 5.01 0.00 9.34 2130-44100-60340 Long-Term Disability 0.00 2.31 26.18 0.00 29.86 2130-44100-60410 PERA 0.00 57.37 697.21 0.00 776.23 2130-44100-60990 Inter-City Labor Allocation 60,000.00 0.00 0.00 45,000.00 0.00 - Salaries & Benefits 60,000.00 3,107.80 32,985.59 45,000.00 36,133.54 Departmental 2130-44100-61020 Supplies - Operating 3,000.00 231.35 3,058.51 1,500.00 2,737.84 2130-44100-61105 R & M Supplies - General 500.00 0.00 82.38 0.00 0.00 2130-44100-61245 Items for Resale 45,000.00 4,011.57 28,976.33 40,000.00 31,543.18 2130-44100-61310 Meals I Lodging 0.00 0.00 459.60 0.00 0.00 2130-44100-61320 Annual Dues I Licenses 700.00 0.00 365.00 700.00 85.00 Departmental 49,200.00 4,242.92 32,941.82 42,200.00 34,366.02 Operating 2130-44100-62005 Electric 10,000.00 867.64 9,556.67 10,000.00 9,293.10 2130-44100-62010 Water & Sewer Service 1,100.00 432.23 1,344.20 1,200.00 1,187.74 2130-44100-62020 Refuse Collection 1,700.00 136.18 1,494.88 1,500.00 1,328.34 2130-44100-62200 Rentals 500.00 99.38 770.58 500.00 594.73 2130-44100-62300 Equipment Maintenance Contract 0.00 0.00 55.00 0.00 179.00 Operating 13,300.00 1,535.43 13,221.33 13,200.00 12,582.91 Professional Services 2130-44100-63005 Professional Services 1,500.00 0.00 201:42 1,500.00 579.66 2130-44100-63010 Contractual Services 0.00 34.46 136.50 0.00 0.00 2130-44100-63025 Publishing 0.00 0.00 277.20 0.00 127.80 2130-44100-63100 R & M Labor - General 0.00 0.00 1,086.63 0.00 0.00 Professional Services 1,500.00 34.46 1,701.75 1,500.00 707.46 44100 Concessions 124,000.00 8,920.61 80,850.49 101,900.00 83,789.93 3 Nov 2010 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est. P-YTD 44200 Pro Shop Departmental 2130-44200-61020 Supplies - Operating 500.00 0.00 421.89 0.00 532.82 2130-44200-61245 Items for Resale 1,300.00 0.00 987.46 1,200.00 741.32 Departmental 1,800.00 0.00 1,409.35 1,200.00 1,274.14 44200 Pro Shop 1,800.00 0.00 1,409.35 1,200.00 1,274.14 4 Nov 2010 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est. P-YTD 44300 Ice Arena Salaries & Benefits 2130-44300-60110 Salaries - Regular 0.00 3,826.39 38,296.20 0.00 35,398.50 2130-44300-602] 0 FICA 0.00 237.22 2,513.34 0.00 2,3]5.93 2]30-44300-60220 Medicare 0.00 55.50 587.79 0.00 541.57 2130-44300-60990 Inter-City Labor Allocation 45,000.00 0.00 0.00 45,600.00 0.00 Salaries & Benefits 45,000.00 4,119.11 41,397.33 45,600.00 38,256.00 Departmental 2130-44300-61005 Supplies - General 0.00 ]6.89 ]56.24 500.00 209.]9 2130-44300-61020 Supplies - Operating 7,500.00 534.44 6,269.90 8,000.00 5,955.78 2130-44300-6] 105 R & M Supplies - General 2,000.00 0.00 5,]63.99 2,000.00 4,310.00 2]30-44300-6] ]20 R & M Supplies - Building 0.00 0.00 80.70 250.00 ] ,353.84 2130-44300-61310 Meals I Lodging 800.00 0.00 0.00 0.00 455.85 2130-44300-613]5 Continuing Education 0.00 0.00 ]5.00 0.00 440.00 2130-44300-61320 Annual Dues I Licenses 250.00 0.00 590.00 ] ,000.00 400.00 2]30-44300-6]410 TranspOltation I Mileage 200.00 0.00 0.00 200.00 0.00 Departmental 10,750.00 551.33 ]2,275.83 11,950.00 13,124.66 Operating 2130-44300-62205 Central Equipment Services 5,268.00 0.00 5,268.00 5,268.00 5,017.00 2130-44300-62305 Software Maintenance Contracts 300.00 0.00 253.44 300.00 253.44 Operating 5,568.00 0.00 5,521.44 5,568.00 5,270.44 Professional Services 2130-44300-63005 Professional Services 8,000.00 0.00 3,739.59 8,000.00 6,576.75 2]30-44300-63010 Contractual Services 0.00 0.00 479.50 0.00 0.00 2130-44300-63030 Printing 0.00 0.00 ] ,005.00 0.00 304.00 2]30-44300-63105 R & M Labor - Building 10,000.00 0.00 4,300.79 10,000.00 ]5,635.83 Professional Services 18,000.00 0.00 9,524.88 ]8,000.00 22,5]6.58 44300 Ice Arena 79,318.00 4,670.44 68,719.48 81,118.00 79,167.68 5 Nov 2010 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est. P-YTD 44400 Fieldhouse Salaries & Benefits 2130-44400-60110 Salaries - Regular 0.00 1,428.26 16,853.12 0.00 23,148.26 2130-44400-60210 FlCA 0.00 88.54 1,118.10 0.00 1,480.00 2130-44400-60220 Medicare 0.00 20.69 261.41 0.00 346.18 2130-44400-60310 Health Insurance 0.00 0.00 4.07 0.00 0.00 2130-44400-60320 Dental Insurance 0.00 0.00 0.48 0.00 0.00 2130-44400-60330 Life Insurance 0.00 0.00 0.02 0.00 0.00 2130-44400-60340 Long-Term Disability 0.00 0.00 0.22 0.00 0.00 2130-44400-60990 Inter-City Labor Allocation 32,000.00 0.00 0.00 24,000.00 0.00 - Salaries & Benefits 32,000.00 1,537.49 18,237.42 24,000.00 24,974.44 Departmental 2130-44400-61005 Supplies - General 0.00 16.89 156.18 200.00 315.65 2130-44400-61020 Supplies - Operating 5,000.00 160.35 5,720.89 5,000.00 3,792.41 2130-44400-61105 R & M Supplies - General 2,000.00 0.00 0.00 0.00 0.00 2130-44400-61405 Postage 0.00 0.00 33.43 0.00 0.00 - Depm1mental 7,000.00 177.24 5,910.50 5,200.00 4,108.06 Operating 2130-44400-62020 Refuse Collection 0.00 0.00 0.00 0.00 0.00 2130-44400-62200 Rentals 500.00 -0.82 -0.82 1,000.00 367.42 2130-44400-62305 Software Maintenance Contracts 300.00 0.00 253.44 300.00 253.44 - Operating 800.00 -0.82 252.62 1,300.00 620.86 Professional Services 2130-44400-63005 Professional Services 2,000.00 0.00 1,340.00 2,500.00 1,679.19 2130-44400-63025 Publishing 0.00 0.00 349.20 500.00 142.07 2130-44400-63105 R & M Labor - Building 10,000.00 0.00 4,826.32 8,000.00 14,446.52 Professional Services 12,000.00 0.00 6,515.52 11,000.00 16,267.78 44400 Fieldhouse 51,800.00 1,713.91 30,916.06 41,500.00 45,971.14 6 Nov 2010 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est. P-YTD 44900 Comm Ctr - Mise Other Financing Uses 2130-44900-6710 1 Operating Transfers Out 401,481.00 0.00 401,481.00 401,481.00 353,892.00 Other Financing Uses 401,481.00 0.00 401,481.00 401,481.00 353,892.00 44900 Comm Ctr - Mise 401,481.00 0.00 401,481.00 401,481.00 353,892.00 7 Nov 2010 2010 2010 2010 2010 2009 Account Number Descriptiou Budget MTD YTD Est. P-YTD 49100 Unallocated Operating 2130-49100-62200 Rentals 0.00 0.00 0.00 0.00 0.00 Operating 0.00 0.00 0.00 0.00 0.00 Professional Services 2130-49100-63005 Professional Services 0.00 0.00 0.00 0.00 0.00 Professional Services 0.00 0.00 .0.00 0.00 0.00 49100 Unallocated 0.00 0.00 0.00 0.00 0.00 8 Nov 2010 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est. P.YTD 2130 Community Center 1,393,881.00 63,687.00 1,157,420.89 1,278,181.00 1,130,590.14 Expense Total 1,393,881.00 63,687.00 1,157,420.89 1,278,181.00 1,130,590.14 9 ~ N~V, 'Z-o ..< c> /..-4€, u General Ledger Revenue vs Budget By Dept User: lbrezink Printed: 12/06/10 08:48:03 Period II - II Fiscal Year 2010 - 2010 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est P-YTD 2130 Community Center 44000 Community Ceuter Charges for Services 2130-44000-55530 Fee Admissions 0.00 0.00 0.00 0.00 0.00 2130-44000-55550 Equipment Rental 0.00 0.00 -55.00 0.00 -90.00 2130-44000-55570 Vending Machines -6,000.00 0.00 -2,858.77 -5,000.00 -4,111.75 Charges for Services -6,000.00 0.00 -2,913.77 -5,000.00 -4,201.75 Miscellaneous Revenue 2130-44000-58100 Refunds & Reimbursements -150,000.00 -6,457.66 -82,739.93 -115,000.00 -112,102.73 Miscellaneous Revenue -150,000.00 -6,457.66 -82,739.93 -115,000.00 -112,102.73 44000 Community Center -156,000.00 -6,457.66 -85,653.70 -120,000.00 -116,304.48 1 2010 2010 2010 2010 2009 Account Num ber Description Budget MTD YTD Est P-YTD 44100 Concessions Charges for Services 2130-44100-55540 Concessions -110,000.00 -8,896.00 -68,061.68 -95,000.00 -74,611.76 Charges for Services -110,000.00 -8,896.00 -68,061.68 -95,000.00 -74,611.76 44100 Concessions -110,000.00 -8,896.00 -68,061.68 -95,000.00 -74,611.76 . 2 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est P- YTD 44200 Pro Shop Charges for Services 2130-44200-55515 Skate Sharpening -3,000.00 -244.00 -2,168.00 -2,800.00 -2,195.00 2130-44200-55516 Merchandise -2,000.00 -126.00 -1,231.30 -1,800.00 -1,832.50 Charges for Services -5,000.00 -370.00 -3,399.30 -4,600.00 -4,027.50 44200 Pro Shop -5,000.00 -370.00 -3,399.30 -4,600.00 -4,027.50 3 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est P-YTD 44300 Ice Arena Charges for Services 2130-44300-55505 Ice Rental -315,000.00 -12,114.75 -138,674.57 -260,000.00 -159,534.81 2130-44300-55506 Ice Rental- Taxable 0.00 -500.00 -45,944.93 -35,000.00 -51,833.11 2130-44300-55510 Open Skate -20,000.00 -1,011.00 -14,301.00 -25,000.00 -18,310.00 2130-44300-55511 Ice Arena Programs 0.00 0.00 -6,132.00 0.00 0.00 2130-44300-55530 Fee Admissions -13,000.00 -1,675.50 -7,834.50 -13,000.00 -9,066.25 2130-44300-55570 Vending Machines -4,000.00 -700.12 -4,543.79 -5,000.00 -4,081.17 2130-44300-55580 Advertising -10,000.00 -600.00 -8,407.21 -6,000.00 -9,205.70 - Charges for Services -362,000.00 -16,601.37 -225,838.00 -344,000.00 -252,031.04 Miscellaneous Revenue 2130-44300-58100 Refunds & Reimbursements -24,400.00 0.00 -24,441.30 -24,400.00 -24,441.30 - Miscellaneous Revenue -24,400.00 0.00 -24,441.30 -24,400.00 -24,441.30 - 44300 Ice Arena -386,400.00 -16,601.37 -250,279.30 -368,400.00 -276,472.34 4 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est P- YTD 44400 Fieldhouse Charges for Services 2130-44400-55520 Fieldhouse Rental -98,000.00 -756.00 -49,558.58 -70,000.00 -52,465.30 2130-44400-55521 Fieldhouse Rental- Taxable 0.00 -891.54 -15,161.84 -15,000.00 -20,061.10 2130-44400-55522 Open Fieldhouse -25,000.00 -2,064.50 -22,673.50 -36,000.00 -27,224.00 2130-44400-55523 Fieldhouse Programs 0.00 0.00 -16,105.00 0.00 0.00 2130-44400-55550 Equipment Rental -500.00 0.00 0.00 -500.00 0.00 2130-44400-55580 Advertising -3,000.00 0.00 -6,028.00 -6,000.00 -1,775.00 Charges for Services -126,500.00 -3,712.04 -109,526.92 -127,500.00 -10 I ,525.40 Miscellaneous Revenue Refunds & 2130-44400-58100 Reimbursements 0.00 0.00 -710.00 0.00 -851.36 Miscellaneous Revenue 0.00 0.00 -710.00 0.00 -851.36 44400 Fieldhouse -126,500.00 -3,712.04 -110,236.92 -127,500.00 -102,376.76 5 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est P- YTD 44900 Comm Ctr - Mise Investment Income 2130-44900-56910 Interest Earned 0.00 0.00 7,061.13 0.00 9,624.78 Investment Income 0.00 0.00 7,061.13 0.00 9,624.78 Miscellaneous Revenue 2130-44900-58105 Rent -635,000.00 -50.00 -637,983.39 -635,000.00 -637,080.28 2130-44900-58130 Donations - Restricted 0.00 0.00 -2,061.69 0.00 -12,570.07 Miscellaneous Revenue -635,000.00 -50.00 -640,045.08 -635,000.00 -649,650.35 44900 Comm Ctr - Mise -635,000.00 -50.00 -632,983.95 -635,000.00 -640,025,57 6 2010 2010 2010 2010 2009 Account Number Description Budget MTD YTD Est P-YTD 2130 Community Center -1,418,900.00 -36,087.07 -1,150,614.85 -1,350,500.00 -1,213,818.41 Revenue Total -1,418,900.00 -36,087.07 -1,150,614.85 - 1 ,350,500.00 -1,213,818.41 7