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HomeMy WebLinkAboutWK - November 30, 2010 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US City Council Workshop Tuesday, November 30,2010 Conference Rooms A & B 1. Call to Order - 6:00 p.m. 2. Recess to Special Andover Economic Development Authority Meeting 3. Reconvene City Council Workshop 4. Open Space Commission Update - Administration 5. Alternative Energy/Solar Energy Options - Administration 6. Discuss NPDES Requirements/1 O-l/Illicit Discharge Ordinance - Engineering 7. Discuss Proposed Amendments to City Code Title 8 Chapter 4 (Park and Recreation Areas Regulations) - Engineering 8. Discuss Proposed Crosstown Drive NW Reconstruction/l 0-30 & Crosstown Blvd. NW & Crosstown Dr. NW Intersection Improvements/06-48 - Engineering 9. 2010 Budget Implementation Progress Report & Monthly Investment Report- Administration 10. 2011 Budget Development Discussion - Administration 11. 2011 Proposed City Budget/Tax Levy Presentation Discussion - Administration 12. Other Discussion Closed Session 13. City Administrator Review End Closed Session 14. Adjournment C I T Y o F @ NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayo< ""d Coundlmemb= ~ CC: Jim Dickinson, City Administrator Will Neumeister, Community Develop e 1 Director FROM: Courtney Bednarz, City Planne4' SUBJECT: Open Space Commission Update DATE: November 30, 2010 INTRODUCTION This item is intended to provide a update on the activities of the Open Space Advisory Commission and discuss the direction of the Commission going forward. DISCUSSION Site Selection and Acquisition In 2010 the Commission reviewed a wide variety of sites for potential acquisition and recommended several of these sites to the Council, ultimately resulting in the purchase of a portion ofthe White Pine Wilderness Development. With two land purchases completed, approximately $750,000 of the 2006 bond referendum remains. Attached to this report is a map and list of the properties with willing sellers that were ranked highest by the Commission. Aerial photographs are also attached for these properties. Under the first list a second list shows the study areas that were considered among the highest quality natural areas in the city or were added for additional study in 2009. Many of the owners of these sites have not been interested in working with the city to preserve the properties as open space. There are a variety of reasons for this, but one recurring theme is that people do not want to sell land at depressed property values. The Commission is seeking direction from the Council on whether they should: 1. Finish review of the current short list of sites with willing sellers and make a recommendation to the Council. 2. Wait to see if owners of other sites become interested in preserving open space. 3. Explore other areas of the city not on the map or lists. Open Space Management Plans A second focus of the Commission has been to prepare management plans for the two open space properties. The purposes of a management plan are generally as follows: . To establish the location of boundary signage and trails . To plan maintenance tasks such as mowing trails and removing invasive species . To plan improvement projects such as expansion of prairie and construction of a boardwalk for Martin's Meadows . As a tool to apply for grants to complete items identified in the plan While the management plans have not been completed, progress has been made on many of the components that will need to be pulled together to finish them. The draft management plans for each site will be presented at the meeting. One of the items the Commission will identify for the Council is a list of high priority tasks that will require budget expenditures. ACTION REOUESTED The Commission will summarize this information at the meeting. The Council is asked to provide feedback and clear direction for the Commission to follow in the upcoming year. Attachments Map of Properties and Study Areas List of Properties and Study Areas Aerial Photographs of Properties ~ Bednar ----- ---- L.LJ +-' -<r en en ~ z en CI) 0 en 0.- en 'l=I: 'l=I: LL "C T'"" 1::: co 0 0 C ~ S o CI) CI) -- -- co en +-' C. 10.. ":>. C/) Q) N.A '- Q) 0.. "C ::J > O ...... 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M M M M "<t "<t"<t "<t '"<t "<t "<t '"<t '"<t '"<t It) It) lSIl HIOHS S\:I3~\:I AanlS 600Z aN\:Il\:lNI~I~O Sites 34 and 36 - Kuiken and Selmer ------- Floodplain ....---- Wetland Site A - 2452 161" Avenue NW -" . . 4 . 1'1 . . ~.?~ . .. ~~.. .. '~ ~r - . ... . J \ If! '.. ' (....".' . ~, .' ,.... . r . .,., I 'a.,. ~ .... .. of , .. .. c.) ~..I"".7".- ... '< .4:\. ...~lf' .T.... .... ,."J r=~ .. .~ ,." ~ ~ '. .-;W..". '. ;:.-. I ~ J _ , . - ....... Floodplain ....-.. Wetland Site B - Meadow Creek Site m.___ Floodplain ...---- Wetland Site 7 - 14437 Crosstown Blvd C I T Y o F @ NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Discuss Alternative Energy Opportunities DATE: November 30, 2010 INTRODUCTION A past goal of the Council has been to continually pursue cost-effective alternative energy opportunities. DISCUSSION A September Star Tribune article led City Administration to restart the pursuit of a cost-effective alternative energy opportunities, in specific solar. A local company (Cedar Creek Energy) that assisted in providing some details with the Wind Turbine Ordinance provided some basic information on a concept of a Power Purchase Agreement. That concept was presented by City Administration to the Council at the October 26th Workshop meeting, where the Council was open to a meeting with Cedar Creek Energy at a future workshop (attached are the minutes of that meeting, a subsequent Star Tribune article, and the original agenda item). A representative from Cedar Creek Energy will be present at the workshop to lJrovide a brief presentation and to answer any questions the Council may have. In addition to the Cedar Creek Energy presentation City Administration will provide a brief presentation on other activities/meetings that have been pursued on the "alternative energy opportunities" topic and seek direction from the Council as to whether or not any of these concepts should be pursued. ACTION REOUESTED The Council is requested to receive a presentation and provide direction to staff. ...... ------- Andover City Council Workshop Meeting Minutes - October 26, 2010 ' ...'; . Pag" ..:::: "-~ rir~ the rural reserve more attractive for a developer, such as setb!j! s and buildability requlrhnents. /.1' ~.. ~ Mayor Gam~estioned the possibility of development on~rural reserve. Mr. Dickinson stated that he did noffQ[esee the rural reserve developing in ~aster plan in the next ten years. He stated that dev'e1opment 'ina}:~e pushed to other areas thayere originally believed to develop after the rural reserve. '-"" / J.~"'~k ,~ 'I~, $ Councilmember Knight commented tllaNYith th~c{rrent population trends maybe development will not occur in the same manner it has in the pas~. Dickinson agreed that development would most likely not continue in the same manner it ha~ in i1re.past. He believed that development would more likely occur in numbers of 15 lots or lyls:"', Mr. Dickinson stated that staff ~d discussion with p:~?e'rtY. owners in regard to development " and would like to have additi al discussion with the builders an(hl~velopers. He summarized the , information provided to t Council tonight. "" ~ " Mayor Gamache co ented that the City has a suitable number ofbuildabl.?l~s right now and did not bdim ;t"go; Would b, mad, to th, rurnl m,,,,, reguhtion' '" thi,ll"". Mr. Dickins commented that 20 units of sewer were removed from White Pines ~~ldefQ~ss with the open s ,ace purchase and advised that those units could be provided to another developmentpear that are . Th Council agreed that staff could discuss the 20 available sewer units near White Pines )' ilderness, and that discussion could occur between staff, developers and builders. -=D DISCUSS ALTERNATIVE ENERGY OPPORTUNITIES Mr. Dickinson noted that a past goal of the Council has been to continually pursue cost-effective alternative energy opportunities. He referenced the September Star Tribune article regarding alternative energy opportunities and questioned if staff should obtain further information. He advised that a company in Coon Rapids would offer a power purchase agreement (pP A) for installation of solar panels on the flat roofs. He advised that the PP A is offered to non-profits and government agencies with the hopes of achieving a modest 5% rate of return for the investors. He stated that the first building which could be pursued for solar panels would be the community center. He explained the PP A process and the contract that would need to be entered into. He advised that the City would gain predictability in electric charges, visibility in green technology, and possibly other perceived benefits. He noted that additional information would need to be gathered but explained that he wanted to gain the input of the Council prior to researching too far into this option. Councilmember Jacobson provided his input in regard to the PP A and eXplained that this agreement would be put into place for 20 years and believed that the rate of increase would need to be reviewed - 9- ~ Andover City Council Workshop Meeting Minutes- October 26,2010 Page 6 to determine if that rate would be better than the rate of increase from the power company. Mr. Dickinson explained that the current rate would need to be negotiated to provide a lower rate and additional savings for the next several years. He advised that by the time you hit the 20 year mark you would most likely be at the same rate that you would have through the power company. He advised that the benefit would be the immediate savings and the solar power usage. He advised that this company is willing to come into the City to hold a meeting and discuss the possibility further. He questione<ULthe CO,YI\cjl}YQuld like to hear.<lggiti,onalil1f.<>'f1!1ati()I1E~g~ding this option. < Ihe,Council felt that addiJiQ!!~Li!lformation~/1QlIl.~U~.~$ath_~r~~t!:..~'@!'.<l}.nKfu!~jt~m,ilPft i~~QP~e.n.!o a meeting with this company. _........._~=r=~"i"'..""',"".".y,"""'-. DISCUSS CITY NEWSLETTER OPTOINS ~"n refu,""'<i tho quo"" from vondorn 10 prep= Md d',ttibu", tho C'ly', n"wi';tte', He re mmended that the City stay with the existing vendor. .//' ~>.<,.. ','.~ Councilme~er Trude questioned if Prime could cut down the page numb~~.fi~m 16 to become more comparai!J~ ,,/ Mayo, G"""ho 00 :S;:d that tho pno" li"'d " b"al on app~,o "mpw""", .? Mr. Dickinson confirmed ~e City could stay with ECMl;Ufa change the type of paper to improve the presentation. /',7 ". ..... ~,/ ,",' The Council felt that the City shour~emain with 5-Gr\1 and discuss options for improving the quality of the paper. " /'. '\ 2010 BUDGET IMPLEMENTATIO~~RT & MONTHLY INVESTMENT REPORT ? "\. Mr. Dickinson explained the 2010 baflget and leVy, were the outcome of a number of Council budget workshops and numerous staff Il}e'&ings. He su11111i'aJ;ized the highlights of the report for the Council and noted that the City is on target with the current e~.enses. / .~ 2011 DEBT SERVICE LCAPITAL PROJECTS FlflIijS'l.!.,UDGET DISCUSSION ~ ~, Mr. Dickinson n~ea the Council has had a number of reviews oft4e 2011 proposed general fund budget that will e supported by the 2011 tax levy. He questioned ififte"Council had any concems or '" questions. ,..,,~ '''',- . ember Bukkila confirmed that many of the debt services will be falling off in the near ""'+", ~ c., ~;'\.,.. '. . Dickinson explained that the agreement with the YMCA was not changed and advisecflliat funds ere saved by refinancing. He explained the process of advance refunding and noted drat, the "'~ -'t, - \'''''' Format Dynamics :: CleanPrint:: http://www.startribune.com/locaUnorth/106359643.htrnl... Page 1 of2 StarTribune.com Solar may be on Andover's horizon buildings. Why don't we take advantage of it?" Dickinson said the council has asked. There's something to be said for the value of Andover is considering a wager that the sun taking a leadership role in embracing cleaner will shine -- and shine enough. energy sources, he added. City staff members are studying a proposal Cedar Creek was a consultant for the city on by Coon Rapids-based Cedar Creek Energy recent discussions about residential wind- to place solar panels on the rooftops of city energy generators, so Andover was the buildings. If the project goes ahead, the city company's first stop as it reaches out to would be able to power those buildings -- potential municipal customers with the idea likely starting with the Andover Community c of installing solar panels, said company vice Center -- using the solar energy the panels president Rob Appelhof. The company also is collect. The city would purchase the energy in preliminary talks with schools and from Cedar Creek at a negotiated rate that nonprofit organizations, he said. would remain stable during the life of a 20- year contract. This proposal wouldn't cost the city anything The key questions are whether the panels up front. Depending upon how many solar panels could be installed on and around the would generate enough energy to power the community center building, and how much buildings, and whether the city can negotiate energy the building needs, modem solar a rate that's lower than what it would pay if it collectors could provide all the electricity the didn't go solar. building requires as well as excess energy that Cedar Creek could sell for use on the "What's interesting to us is, one, putting our region's electrical grid, Appelhof said. Cedar foot in the door of green technology, and t Creek's private investors also would expect wo, getting predictability in electrical rates," to collect on tax incentives and depreciation. said City Administrator Jim Dickinson, who took the concept to the council last week. Cedar Creek Energy officials will make an The council has long discussed ideas appearance at the council's work session in involving altemative energy. late November. Between now and then, Appelhofwill assess the site and its energy .- -~......-.. ' ---..-:~. ~~.,. . . - HEART SATURDAV~ DECEMBER 18 MYSfi'LAKE' ON SALE NOW CA$'ttQ. HOTel. OWfK.'dMd OpcnUd tJrl1W:5N~ h'dhltIlMlIMSOOXCOl'MlO:1iTI mysticlake.co~ . Print Powered By (iJr=-ormatDynamics") -Lf .~ http://www.startribune.com/templates/fdcp?1288796205466 11/3/2010 Format Dynamics :: CleanPrint :: http://www.startribune.com/local/north!106359643.htrnl... Page 2 of2 StarTribune.com needs, and Dickinson said he'll be examining historical electrical costs to try to develop a reasonable prediction of future inflation. Dickinson said the council is interested but somewhat skeptical. One member noted that the proposal's success would depend heavily on the city's negotiations with Cedar Creek. Dickinson agreed. "What's important for us in this power purchase agreement is to make sure that we're not getting into something that's not cost-effective," he said. Maria Elena Baca' 612-673-4409 Advertisement -- -- ~............ '~;-,:;;t.,:;....." . ..,;,,~.> "",-",!,~; . - ... ,-_w,...;.-.;<""'~ ..... 8 HOLIDAY SHOWS SPIRIT OF CHRISTMAS DECEMBER 8 - 12 MYSfj'LAKE' 'rICKETS START AT $24 GROUP RATES AND PACKAGES AVA,LABI.E! CASINO- HOT!!1. OM1edMCI~ttdbrN:sm\opU! ~bnlMSioUIl:CorMllWf)l mysticli.lke.co~. Print powered By (jii[FOrmatDynamic~ -5 - http://www.startribune.com/templates/fdcp?1288796205466 11/3/2010 r @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Discuss Alternative Energy Opportunities DATE: October 26,2010 INTRODUCTION A past goal of the Council has been to continually pursue cost-effective alternative energy opportunities. DISCUSSION A September Star Tribune article (attached) led me to restart the pursuit of a cost-effective alternative energy opportunities, in specific solar. A local company has provided some basic information on a concept of a Power Purchase Agreement. City Administration will provide a brief presentation on this topic and seek direction from the Council as to whether or not this concept should be pursued. ACTION REOUESTED The Council is requested to receive a presentation and provide direction to staff. - b - II ...---. . . - ~- - - . -..,.--- _ --.-_.._-_..-.-.._. --.. . --- ---- -.-_. .-. .. .-.~ . - .- -- ** JUICE As Europe kicks coal habit, a mining town feels the pangs 1;;;; STARTRIBUNE.COM/BUSINESS . SECTION D . FRIDAY, SEPTEMBER 24, 2010 I Some sales MONEYGRAM TRANSFERS TO DALLAS of individual . The choice ends months of speculation that the companywould ~ ~m"ro_ health plans relocate from St. Louis Park, where it employs about 470 people. f .~ of our agent locations , .,;.~..; in the u.s. are in Tex- said its relocation will be effective . Lt _ as," said Pamela Pats- ByCHRlS SERRES .. ley, MoneyGramcharr- suspended andSTEVEALEXANDER Nov. I. MoneyGram employs about . ~,- .,. woman and chief exec- StarTribunestaffwriters 470 people in St Louis Park. Pamela utive officer. "Locating A company spokeswoman de- patsley the company's head- MoneyGram International Corp., clined to say how many jobs would quarters in Dallas pro- . Blue Cross and Blue Shield the world's second-largest mon- be eliminated as part of the move. vides us with important access to and HealthPartners are awaiting ey transfer. company, announced MoneyGram said in a written agents, customers and the growing guidance onnew rules that just Thursday it is moving its corporate statement that its business is "al- Latin America market, as well as to headquarters from St. Louis Park to ready well-rooted in Texas." The multi-lingual employees with glob- GLrn SlUiBE . staxTnbune file went into effect. Dallas. state is home to 3,350 MoneyGram al experience," MoneyGramoccupies seven of the The company, which nearly col- money transfer locations, making it The announcement ends months nine floors ofthis St. Louis Park office ByCHEN"MAYYEE lapsed in 2008 from risky invest- the company's second-biggest mar- building and is likely to try to sublet at mychen@startribune.com ments tied to subprime mortgages, ket in the country. Move continues on D2" least some of the space. Two of Minnesota's biggesthealth __.....n;>a>nor"""'....~.....,~_..........I;C~~.'ii!'>'--.."S-..t...o;>(",""'".,..~.._~........".,. ...,,-.,-.. -.,..,.,,~~.""".,....'-""..._""--'-..,...~, plans said Thursday they have tem- f:r porarily suspended sales of individ- ual health insurance policies because of uncertainty related to the new fed- era! health reform lav.r. The moves by Blue Cross and Blue Shield of Minnesota and HealthParmers came on the same day some of the federal government's most-heraldedconsumerprotections came into effect A thirdhealthplan,Medica, is con- tinuing to sell individual policies. The insurers that have suspended individual sales say they are await- ing guidance on newrules, including I those around coverage of kids with pre-exis.ting conditions. They say they expect to resume sales soon. as new guidelines become clear. Insurers are required to submit new policy applications to the Min- nesota Department of Commerce, ,I which scrutinizes rates and cover- age. "The policies have not yet been approved by our regulators, .who are awaiting additional guidance on federal guidelines," said Amy Von Walter, a spokeswqman for Bloommgton-based HealthPartners. Pam Lux, a spokeswoman for Eagan-based Blue Cross, said she ex- pects the suspension of individual sales to be briefbut could not say if it would be days or weeks. ~ GREGHnGESONforMuzphyWa!ehous~ Insure continues on DS" ! Workers set up solar arrays by TenKsolar on a Murphy Warehouse roof. This is believed to be the first big local sow installation on a flat roof. I a system win-win ~ , , I I . An energy installation on a Fridley warehouse complex marks two clean-tech firsts in state. Both insurers said they expect to re- ON BUSINESS Murphy CEO Richard Murphy, an ar- r~ ~--.~~. sume sales to individuals soon. Butthe NEAL ST. ANTHONY chitect bytrainingwho has a green streak, "\-~ _ delivering it for 20 cents. And length of the suspension is uncertain. ~ said the installation on his Fridley ware- ,~.~ in two years itwillbel0 cents ! ~ A $ I million array of so- houses complements numerous energy :', / as industry saIes ramp up and .: -'!> , lar electric panels now gnc- efficiency and storm water-management ., -,. .,..' the technology continues ~ ;, . .: ing the roof of a 1Win Cities projects the logistics company has un- ,; . ; to improve," said TenKsolar Stock indexes \'" ~. warehouse complex marks dertaken in recent years to cut its energy Joel CEO Joel Cannon. sag after ajump t a couple of clean-tech mile- and waste bills and lower its environmen- Cannon Xcel Energy residential stones in these parts. tal impact customers in Minnesota pay injobless claims ~ For Murphy Warehouse, which owns Murphy is buying the equipment from about 10 cents per kilowatt hour on aver- n:. the building, the installation marks what TenKsolar, a two-year old Minnesota com- age, Minnesota is considered a low-cost I is believed to be the fIrst big installation parry brandishing what its executives say electric state thanks to an economical mix atop a flat-roofed Twin Cities commercial is a breakthrough "cell-optimizing" system of coal, nuclear power, natural gas, wind building. Andfor afledglingBloomington- that generates more energy from available and hydro-generated electricity. FromBlockbuster based solar company, the project marks its light 10bankruplcyfi1lng D5 fust major commercial project. "Two years ago, solarpowerwas4Scents Solar continues on D2'" .-1-1 i <<JUST IMAGINE WHAT KIND OF IT WOULD HAVE IF ALL INDUSTRIAL WAREHOUSE SITES SUPPLIED :~DL!\I~ Fl)~NR1\1 AND WERE RUN :C1 ..'.; ;? ; -~~,f :t':.1:~;/.! '?':'-j~,~; 1 , " .,~ 'PhW; >> U.s. is said 10 Umilsize MurphyWarehouse CEO Richard Mwphy . . . ~ _.._- . --- . - .----.- .-.- - ... .-.. "---.- D2 . BUSINESS. STAR TRIBUNE. FRIDAY, SEPTEMBER 24, 2010 & C ~ ". "'''' mmmne ~, i} . '" ! JU iC';2"'-j~1;::s.';> ';::3 fT, C"-F;;\ tn.. . (\'~i;ii Ii') ['01 F(.(\ ;~>' !: figuratively speaking "-,l":j~:t---,{, F'A '" AJ'-="" '''' '1,.\ ~ a '-".';E-:' ",",Y,,'-cc-..,t'-2:l ~"-L7 -CD sys em ~ 26 E_atedp,"'nt~geOfthe139m . d "1 employedworkersmtheUrutedStl ; at least one speIl of unemployment the,C::: pr 0 VI es a WIn - WIn # Reoessionfuatb,ganmDe<,mber: Xh'el,i ~ 38 Percentage of there-employed who S u ~wn '. . paidmo,.nowthanatth,irfonner Thes Eay'~ ... SOLAR FROM Dl ~ ~ J nieal officer. "We also use re.,' ::~el ~ f _ .' '. flectors [to magnify light and 28 Percentage who say their current be: ~ep e, But Cannon, 45, said his ! ":, , efficiency J. Our secret sauce ' w7~ Wi '::~. company's system already is . .... -.-. .....;.~.-... .I.'.'~ .'. is the architecture inside the I, SOUl\:e;PewResearchC~"krforthePeopleaJ sa\ ~e ~ cO?1pe.titi,:"e with electricity . \-t,:'~ J::'; / pan:l and the, ~y ~e eIec- ~ n e pnces m higher-cost states_ ",,, -- .,- ,;:.-" tromes are optimized.' H Tom ~~n Minnesota's long, graywm- --'~;"""~i-''' A],othismonth'TenKsOlar~~, Il:OmpanyrOundup ~~~~area ~j ters are un1~e~ to ~ake the '~l'" ',' _' reached agreement with S:"- NEW BUSINESS because of state a natlo~ leading solar n., _ J tamab!e Energy TecMologJes, 1M."",." '.0. F""", """,,', $I mun" "mm", - d generator anytime soon. -,' h '" apubliclyheld Canadian com- i "'''h'''''''M'm'''',p~P'''''''''~'',p''m Th~ lar - "We~everyfo7usedo~be_ 1:Z _ _,. .A,r:r';,$l,fti panythatmalcesthepow;rin_ fI "'"'''mm''" ""-"mm",,,,,,,,,,,,,, (NCO)_ p e mganationalandmtemation_ 'r,,. W___,,,;;"",,,:\,.,cc- Verters that convert the direct- ~ _ _ _ muchasw alplayet" said Cannon. "We J-:\W ,-""""'k';"" current power output of the ;, V"'P"C'''-,_Mm"''''''s'~'',""''''P''''""'a''~' ponuystruc, :WP' --- , _ i prot"",""h""pro"", m th",m,,"," ,,,,,. mr . HoeD already have [sales agents] , - - solarsystemto usable a1temat " "'P"'''''''''''mMk''_Th''M''""'''''<aI'''''',~ m~e dan in 13 or 14 states and an in- I'" ingcurrent and also makes the il ""'''.m''''''''''""m'"'''"''''05'''_'''',,,p,", tr t ternational business develop_ - i connection that allows excess !_ '''""r.t"""",,,_ conc~ -" ment specialist. Stay percent power generated to be shipped :, thefacility. fth US I ket - - to the electric grid. '.' A"'antT~hSY'''m'',''-.""p'''ri',~";",,,,,,,,, oftheMinr: 0 . e : - so ar mar IS m . '~ sso m'mM from th, U5_Arm,C""""., eomm,""R" b twe Califorma and 90 percent [of Cannon srod Monday that" """'"' CO"", to pro""m,'.", ""'"' '''Omm PGU, way e Ro the global solarmarketJis out- ThiKsolar,whichhasahout40 'i """'""""'"'''''''''''"'''''''"'''''''',m'" co~tyth' side of the United States_" employees, has more than 50" '"' ''''"'''',Am"r",,,,,,,,,,,,,,,,, t, "''',' $170, edWl as d' 'a1 ;) ker that I, , - or ers,orco~ercz ~stems 'I DEBT AND EQUITIES another fi Game-changmg'teclmology that wilI ke,p ns BI?onungton 'I' Angeion Corp..st. Palll, began repurchases uncleritsrecenl bove The TenKsolar panels in- production facility busy '. ","reh~, pro,,,,,,_ O. '-'pt22 Ih. "m,,,, """"" , IY~ - elude what Cannon calls through February. The compa- '/ chaseofabOlltIOG,OoosharesatarepurchasepriceOf$4.2S1 ,~au" its game-changing "Redun- nyexpectstoexpandmanufac_ : "Otn ~:; dant Array of Integrated So- turingeventuallythroUghcon_ ! ~:;'~ble n lar (RAIS)" wave tecMology tract manufacturers. II Th - , that produces up to 50 percent Back at the warehous~ I " . t ~:"l more energy per square foot Murphy said he expects tore- I Palm 011 0 eratlo ;r 0 dl thanastandardsolaranay.The The secretoftheTenKsolarpanels is mthewaytheyproduce up to pay the cost ofhis newsystem , p lurf, ~, panels use a 3M-produced re-- 50percentmore energypersqua:refootthanstanda:rdanays_ Th, within several years thanks to I d kyw ~om:ant f1ectivecoatingthatreflectsthe corn. pan. Yhasabout40employeesandaboutsOordeispending. subsidies and credits offered I' raw a s aypr, o p usablesolareuergy and height- by Xcel Enetgy and state and fl -~".- ~r. -"'. million and 120 searchonhowtoavertprob_ federalgovemments.Andhe Ii 'led CannonisafonnderofCan_.,_. ~ ... employees_ lemsfuatplaguedconveution_ sees enormous potential for ! ~~~e VI non Technologie~,. whichpio- ': ---".~~. f In 2008 Can- alsolar systems, such as shad- the warehouse industry na-! . PROTEST FROM D1 cess,ob:tIucti?D Th ' neered several utility mdustry , ..,.. noll, an MBA mg or weak cells that reduce tionWIde. Ii trespassmg, srod J - d ~ innovatious,ineludingelectric_ 1,'- out of the Uni- theoutputofanentirepanelto "With more than 5 billion Ii Burger King, Nestle, Uni- Palmer. w": co~ demandrespouse systems and versity of Min- thelevelofitsweakestcelt square feet of warehouse j leverandKraftFoodshaveal_ In May, sever eas art 0 smart-thenn>stat and smart- Dana, nesota,metDaI_ The two, who met at a Uni- space In the US,,;ust irnagine ready broken ties with the In- from Rainforest asPhtol metermg solutions fuat help Meyer las MeJ'l'r, an en- versityofMinnesotaforumon what kind ofirnpactit would f donesian company over con- work locked the' p~ ed consumers automate temper- I gineer who had alternative energy, organized have if all industrial ware- ./ cerns' about its treatment of staircase inside C t uf~ aturesettlngsandhelputilities left Seagate after leading its -andraisedahoutSBmilliouon house sites supplied solar I rainforests. . quarters,a1soinc e. d fa manage peak demand. ente'Prise disc-drive team their own and from investors power and were run in an en- l In a statemen, Cargill said the company's pa ";f the Cannon TecMologies, ma- several years ago to focus on to capitalize TenKsolar, viroumentally friendiy way," !' the roundtable's decision ation. Cargill say~ ;;'" jority own.d by private-eq- solar energy. "Our panel optimizes the Murphy said_ "That's a 4--foot- I shows it is upholding its com- er in Sustainable, ..~. nity fund GFI Energy Ven- Meyer, 48,whoholds adoc- pOwer production of each in- widewalkwayfromheretothe II mitment to certify palm oil velopment, and tnc: f; tures, was sold to Texas-based torate mengineering mechan- dividual cell instead of Iim- moon" , producers for sustainable de- Pete Stoddart sai, lenv.?u CooperIndustriesm2006for icsandmaterialssciencefrom iting power production to I velopment practices_ Cargill thecompanYiscc wind'fi' about$190 milliou in cash the Univecsity of \Viscon- that of theweak,estc;n." said '''I5LA'lh'", '612-673-7344 , I ~oS~dit'Simportanttow~rk "stoppingdefor:st; 'ty when It had sales of about $35 sm, was domg prolnIsmg re-- Meyer, the rlf1l1S chief tech- '''''''hon,@n'rt'''"",.oom WIth Smar Mas and all of Its In July, Cargill p~c~_! ~ Supplierstoward meeting sus- it'steamingup witl :;:., -,~ .., ,....,.......... . .. ".." ..........' ": ............ ..... , .. ~ =:::== ~"..." P~' A _ .-- :"b- high-value forests. __ E~~'1r. L dI dAnk "I. t "t Palmoilisthemostwidely MADECOr.fi.lIT saIB;i' an or savs 0 aplc {lug 00 manynl S usedvegetableoilmtheworld, 'tsem l' and Cargill IS one of the globe's TOTAKECORRI 1 bu. big palm oil players_ It owns es - . ANORA FROM D. ber, Intennittentwaterservice saying, "Come on rllra.1ceyou in BloomingJon, said utilities two palm plantations in Indo- ACTIONS... [ANI ~~~~ had residents showering at the rightnow,"and"You'regoing have threatened to shut off nesia and operates 12 pa!rn oil tri ( new tenants but doesn't affect homesoffriendsandbringing down." service at the GoltViewsever_ rermeries around the world, ARELOOKINGT ;~- existing tenants, Baurngartner home water to use tofiush toi- The city manager had to re- aI time since the sewer backup sourcing some of its supply fi mI- said. Corriveau can reapply for lets. Last Christmas the build- strain him, the IaW5Wt said. because Comveauhasn't paid from other palm oil producers, TIMELY ACTION If .. the license. ingflooded and the city inter- Freeburg told a 5 Eyewit- bills,NowCenterpoIntEnetgy Including SInar Mas. ness; The GoltView, which ac- vened,withcitycrewspump_ ness News crew the build- ls tumingofthebuilding's gas, Statern'ntfromcargill reso cepts Section 8 vouchers for Ing out the backed-up water_ ing's sewer problem was "ir- he said. CenterPomt wouldn't Pzofesters anested word that a supplier ha ne s; lOW-income housmg, is now Corriveau's lawsnit claims responsibility" and "derelic- cO~ent. In protest of Cargill's rela- lndon"ian 'nworune se.ti m foreclosure for the second hewOrkeddiligentiYallmonth tion of your duty." "It's kind of been an ongo- .iouship with Sinar Mas, four foo , time In two years. J.P- Morgan to remedy GoltView's plumb- In his statemen, Corriveau Ing disaster out ther~" Hauge members of the advocacy W~dlife Fund to do se~_ Chase Bank is seeking a re- ing problems, but the city said he's invested "signifi_ said. group Rainforest Action Net- ronmental Sustainah all: ceiver to manage and repair jumped in, hreaking down canttimeandmoney"Intohis Fonner GoltView resident workclimbedontoth..rt,,~,," _____ t t f it, according to documents in doors and ripping out carpet properties and "worked hard Kalhv R"_",, "___ ~ _ a e asepar~teco~~:ti~r: without Dermit<:: i"'H...n:__ ~_ r,...__.__.. SolarWorld outshines the competition Independent real-world testing confirms what our customers have been telling us for over 30 years; the SolarWorld Sunmodule'" produces more energy year over yearthan competing products_ The solarWorld Sun module'" generates more kWh per kW than other major brands. 1100 PV modules are sold based on their labeled capacity. 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CO:::<(~ * ILf )-4 t/l '" a:~ ~ ~ ~~ ~ ()~ ~ <Cu a:~ Z ...~ Z> ~O" ()ffi ...IZ <C~ c> ()~ ,,:5 ...g ()- WO iil~ 1J ~ 1J 1J ~ 1J c> 0 rl 0 N ------ 0 N ------ 0 rl is- @ (0. 1685 CROSSTOWN BOULEVARD N_W_ . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW_CI.ANDOVER.MN_US To: Mayor and Council Members cc: Jim Dickinson, City Administrator s/City Enginee~~ David Berkowitz, Director of Public From: Kameron Kytonen, Natural Resources Technician Subject: Discuss NPDES Requirements/1 O-l/Illicit Discharge Ordinance - Engineering Date: November 30,2010 INTRODUCTION Under the requirements of the National Pollutant Discharge Elimination System (NPDES) program, the City is required to have an ordinance in place that prohibits non- storm water discharges and to implement a program for detection and enforcement of illicit discharges. DISCUSSION Staff last brought this to the October 26 workshop. The City Council requested staff to modify the ordinance by shortening it or integrating it into existing ordinances. Staff received some feedback from Councilmembers Trude and Jacobson on the latest, condensed version drafted by staff. ACTION REQUESTED Please review and provide comments on the draft ordinance. ameron Kyt en Natural Resources Technician Attachments: Draft Illicit Discharge Detection and Enforcement Ordinance /' T~""", "'i=~ "":r"\ =\~ rTl ~ .~ ~---J~ f~ \. rL~ ~ ~ ~ Illicit Discharge, Detection and Echtri;~~2id~t ~L Ordinance SECTION 1. PURPOSEIINTENT The purpose of this Ordinance is to provide for the health, safety, and general welfare of the citizens of the City through the regulation of non-storm water discharges to the Municipal Separate Storm Sewer System (MS4), as required by federal and state law, and to establish inspection and monitoring procedures for this purpose. SECTION 2. DEFINITIONS Unless otherwise specified herein, the following shall mean: Best Management Practices (BMPs): Management practices or techniques to prevent or reduce the discharge of pollutants to the MS4. Clean Water Act: The federal Water Pollution Control Act (33 U.S.C. S 1251 et seq.), and any subsequent amendments. Construction Activity: Activities subject to NPDES Construction Permits. Facility: A commercial, industrial or institutional building. Illicit Discharge: Any non-storm water discharge to the MS4 that will contribute to pollution. Industrial Activity: Actiyities subject to NPDES Industrial Permits as defined in 40 CFR, Section 122.26 (b)(14). MS4: Municipal Separate Storm Sewer System. Municipal Separate Storm Sewer System: A conveyance or system of conveyances, owned or operated by the City, which discharges to a water of the state and is designed or used for collecting or conveying storm water and which is not a combined sewer. National Pollutant Discharge Elimination System (NPDES) Storm Water Discharge Permit: A permit issued by EPA (or by a State under authority delegated pursuant to 33 USC S 1342(b )). Premises: A building, lot, parcel of land, or portion of land. SECTION 3. APPLICABILITY. This Ordinance shall apply to all water entering the MS4 unless explicitly exempted by the City. SECTION 4. RESPONSIBILITY FOR ADMINISTRATION The City, or its designee, shall administer, implement, and enforce the provisions of this Ordinance. 4.1 Inspections and Investigations The City will perform inspections to ensure compliance with this Ordinance. SECTION 5. SEVERABILITY The provisions of this Ordinance are hereby declared to be severable. SECTION 6. DISCHARGE PROHIBITIONS. 6.1 Prohibition of Illegal Discharges No person shall discharge or cause to be discharged into the MS4 any illicit discharges. 6.2 Exemptions The commencement, conduct or continuance of any illicit discharge to the MS4 is prohibited, except the following exemptions: (a) Any water source not containing pollutants. (b) Discharges specified in writing by the City as being necessary to protect public health and safety. SECTION 7. INDUSTRIAL OR CONSTRUCTION ACTIVITY DISCHARGES. Any person subject to an industrial or construction activity NPDES storm water discharge permit shall comply with all provisions of such permit. Proof of compliance with said permit may be required in a form acceptable to the City prior to the allowing of discharges to the MS4. SECTION 8. RIGHT OF ENTRY The City shall be permitted to enter and inspect facilities subject to regulation to determine compliance with this Ordinance. SECTION 9. RECORDKEEPING PROCEDURES The City shall keep adequate records of all correspondence related to the contents of this Ordinance for no less than 6 years. SECTION 10. VIOLATIONS DEEMED A PUBLIC NUISANCE .,.;~:,-::-<~'C:. =-=-'.0 "'""",'C~. c")'=.::. rc=_-,=;;;~ ~ '~ i: ~ i" '~\ 1, U II i I, ~ t ,'--~(r.(:' / \\ 1h,,~ ", ~ ~ 11 c-" I~--'o', I Any condition caused or permitted to exist in violation of this Ordinanc~'iS"dJclai'el~&d~emed=L., a nuisance which may be summarily abated or restored at the violator's expense, as set forth in City Code 4-1-4, and/or for which a civil action to abate, enjoin, or otherwise compel the cessation of such nuisance may be taken. SECTION 11. APPEAL OF NOTICE OF VIOLATION Any person receiving a Notice of Violation may appeal the determination of the City. The notice of appeal must be received within seven CD_days from the date of the Notice of Violation. Hearing on the appeal before the City Council shall take place within fifteen (15) days from the date of receipt of the notice of appeal. SECTION 12. INJUNCTIVE RELIEF If a person has violated or continues to violate the provisions of this Ordinance, the City may petition for a preliminary or permanent injunction restraining the person from activities which would create further violations or compel the person to perform abatement or remediation of the violation. SECTION 13. COMPENSATORY ACTION In lieu of enforcement proceedings, penalties, and remedies authorized by this Ordinance, the City may impose alternative compensatory actions. SECTION 14. PENALTIES: 14.1 Financial Penaltv Upon the first abatement of a nuisance, the property may be subject to the costs outlined in Section 10. An additional financial penalty may be imposed on properties upon a second violation. Each successive violation abated thereafter may be subject to a cumulative penalty per occurrence. 14.2 Misdemeanor Penalty Any person violating a provision of this chapter shall be guilty of a misdemeanor as defined by state law and subject to the penalties therefore. Each day in which such violation continues shall constitute a separate offense. SECTION 15. REMEDIES NOT EXCLUSIVE The remedies listed in this Ordinance are not exclusive of any other remedies available under any applicable federal, state or local law and it is within the discretion of the City of Andover to seek cumulative remedies. SECTION 16. ADOPTION OF ORDINANCE This Ordinance shall be in full force and effect _ days after its final passage and adoption. All prior ordinances and parts of ordinances in conflict with this Ordinance are hereby repealed. PASSED AND ADOPTED this _ day of , 20_, by the following vote: -. - '<JD ,. 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW_CI.ANDOVER_MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator ~ David D. Berkowitz, Director of Public orks/City Engineer FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: Discuss Proposed Amendments to City Code Title 8 Chapter 4 (Park and Recreation Areas Regulations) - Engineering DATE: November 30, 2010 INTRODUCTION The City Council is requested to discuss the proposed City Code Title 8 Chapter 4 (Park and Recreation Areas Regulations, Violations and Penalties) amendments that are being recommended by the Park and Recreation Commission. DISCUSSION The changes that have been recommended by the Commission are as follows: . 8-4-lH (Skate Park hours of operation) . 8-4-1K (Leashed Animals in regards to dog parks) . 8-4-14 (Removal or possession of young or eggs) . 8-4-1L (Play areas) A copy of the proposed changes are attached. If no additional changes are needed, the City Council will need to determine if the Park Commission is hold the public hearing or if it will be held at a future City Council meeting. ACTION REOUIRED The City Council is requested to discuss the proposed amendments to the City Code Title 8 Chapter 4 (Park and Recreation Areas Regulations, Violations and Penalties) amendments that are being recommended by the Park and Recreation Commission. Respectfully submitted, Q~o~ ~ ToddJ.Haas Cc: Ted Butler, Park and Recreation Commission Chair ./ Attachments: City Code 8 Chapter 4 (Park and Recreation Areas) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. - AN ORDINANCE AMENDING CERTAIN CITY CODE THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: CITY CODE TITLE 8: CHAPTER 4: PARKS AND RECREATION AREAS SECTION: 8-4-1: Regulations 8-4-2: Violations; Penalties 8-4-1: REGULATIONS: The use and occupancy of all city parks, recreation areas, and open space owned, rented and/or leased by and located in the city shall be subject to the following regulations: A. Abusive Language; Noisy Conduct: Persons engaged in offensive, obscene or abusive language or boisterous and noisy conduct tending reasonably to arouse alarm, anger or resentment will not be allowed. B. Advertising, Selling And Solicitation: No advertising, unapproved selling or . solicitation is allowed. An Exclusive Use Permit may be approved by the City Council and issued by the City Clerk for the selling offood, alcoholic or nonalcoholic beverages as established by City Council resolution. C. Alcoholic Beverages: Consumption or possession of alcoholic beverages is not permitted unless a permit is obtained under Subsection B of this section. D. Fires 1 : It shall be unlawful to build or attempt to build a fire except in areas designated for such purpose. No person shall drop, throw, or otherwise scatter lighted matches, burning cigarettes or cigars, tobacco, paper or other flammable material. E. Firearms And Explosives: No firearms (as defined by city ordinance) 2 or explosives shall be present or used unless approved by the City Council. Authorized law enforcement officials shall be exempt from this regulation. F. Gambling: Gambling shall not be allowed. G. Golfing: No person shall be allowed to golf or practice golf. H. Hours: City parks, recreation areas, and open space shall not be occupied or used, nor may any motor vehicles be parked therein, between eleven o'clock (11 :00) P.M. and six o'clock (6:00) A.M., except when participating in an activity for which a permit has been granted by the city. The Skate Park located at Sunshine Park is not to be occuoied or used from dawn to dusk. 1 See also title 7. chapter 3 of this code. 2 See subsection 5-4-1A of this code. t 1. Operation Of Motor Vehicles: 1. No person shall ride or drive a vehicle at a rate of speed exceeding that posted in city parks or fifteen (15) miles per hour. 2. Drivers shall confine the operation of any motorized vehicle to roads, parking areas, or other areas specifically designated as temporary parking areas by the City Council and/or their designated representatives. 3. It shall be unlawful for any self-propelled vehicle, including, but not limited to, "motor vehicles" as defined in Minnesota Statutes Chapter 169, other self-propelled vehicles, go- carts, and snowmobiles, to travel within city parks, recreation areas, or open space, except on established roadways, trails, or other areas designated for such purpose. Authorized emergency vehicles, city vehicles and wheelchairs for the handicapped or disabled are exempt from this regulation 1 . . J. Damage To Park or open space Property: It shall be unlawful to mark, deface, disfigure, injure, tamper with or dispose of or remove any buildings, bridges, playground equipment, tables, benches, fireplaces, railings, paving or paving materials, public utilities or parts or appurtenances thereof, signs, notices (temporary or permanent), monuments, stakes, posts, equipment, facilities or park property or appurtenances, whatsoever, either real or personal. K. Pets And Animals: 1. Leashed Animals: All domestic animals (such as dogs, cats and similar animals) must be kept leashed 2 . Exceution: DOl!:s are allowed to be unleashed in a desil!:nated and/or authorized municinal or countv dOl!: nark area, 2. Removal Of Excrement: Owners are required to clean up and dispose of their pet's excrement 3 . 3. Horses shall not be allowed in any park or open space area including the city trail system. 4. Hunting, Trapping, Tormenting: No person shall hunt, molest, harm, kill, trap, chase, tease or throw missiles at any animal. 5. Removal Or Possession Of Young Or Eggs: No person unless written notification and annroval has been received bv the Citv shall remove or have in possession the young of any wild animal or have the eggs or nest or young of any reptile, mammal or bird; exception to the foregoing is made in that snakes known to be poisonous, such as rattlesnakes, and/or otherwise hazardous to human safety, may be killed or removed. L. Play Areas: No person shall engage in faeiag Elf playing (activities) of any games that interfere with the general use of designated play areas. This shall be construed, but not be 1 See title 6, chapter 3 of this code. 2 See also subsection 5-1A-5A of this code. 3 See also subsection 5-1A-5B of this code. limited to, prohibiting the use of sleds, toboggans, or snowmobiles on any skating rinks, or other such conflicts of use. M. Protection Of Trees: It shall be unlawful to remove, cut or otherwise deface any tree or ground cover without consent from the Commission and written permission from the City Clerk. N. Posting Signs: It shall be unlawful to post any sign, placard, advertisement or inscription, or cause to be erected any sign, unless approved by the City Administrator or designee. O. Glass: No glass beverage containers will be allowed in any designated city park, park or recreation facility, or open space. (Amd. Ord. 365,2-19-08) 8-4-2: VIOLATIONS; PENALTIES: A. Any person, firm or corporation violating any of the provisions of Subsections 8-4-lA, B, F, G, H, K, L, N and 0 of this chapter shall be guilty of a petty misdemeanor and, upon conviction thereof, shall be punished in accordance with state law. B. Any person, firm or corporation violating any of the provisions of Subsections 8-4-1 C, D, E, I, J and M of this chapter shall be guilty of a misdemeanor and, upon conviction thereof, shall be punished in accordance with state law. (Amended Ord. 229, 9-2-1997) Adopted by the City Council of the City of Andover on this _ day of December, 2010 CITY OF ANDOVER Michael R. Gamache, Mayor ATTEST Michelle Hartner, Deputy City Clerk -, -- - .. @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW_CI.ANDOVER.MN.US CC: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public Works/City Engineer SUBJECT: Discuss Proposed Crosstown Drive NW Reconstruction 110-30 and Crosstown Blvd. NW & Crosstown Dr. NW Intersection Improvements/06-48 - Engineering DATE: November 30,2010. INTRODUCTION The City Council is requested to discuss proposed improvements to Crosstown Drive NW and Crosstown Boulevard NW & Crosstown Drive NW intersection improvements and how to proceed with the preparation of the feasibility report. DISCUSSION Identified in the 2011-2015 CIP is the reconstruction of Crosstown Drive NW from Bunker Lake Boulevard NW to Crosstown Boulevard NW in 2011. As part of this project the intersection improvements at Crosstown Drive and Crosstown Boulevard are included. Refer to the attached report from the CIP. This segment of roadway has been surveyed and a concept design for the intersection has been submitted to the Anoka County Highway Department for review. An address map is attached to aid in the discussion. The next step in the process is to meet with the residents and commercial property owners that front the roadway and discuss the proposed project and approximate assessment values. Staff is requesting direction from the City Council on how to present the assessments to the property owners and in the feasibility report. This roadway segment has the largest ADT of all the State Aid segments (MSA High Volume Streets) in the City. The 2010 ADT for this segment is 8500 vehicles per day. There is a combination of City, County, signal family residential and Commercial Businesses that either front the improvements or are adjacent to the improvements. Two options (Unit or Frontage Footage) in the City's Assessment Policy identifY how to assess such situations. Unit charge is the most common and has work well on previous projects. Front Footage is a method that may work better in this situation due to the combination of different types of zoning. Attached are pages 7 and 8 from the City's Assessment Policy that identify MSA High Volume Streets and Methods of Assessment for your review and discussion. ACTION REOUIRED Staff is requesting direction on how to proceed with preparing the feasibility report for Crosstown Drive NW and Crosstown Boulevard NW & Crosstown Drive NW intersection improvements Respectfully submitted, Q~O. \ David D. Berkowitz ./ ./ ./ Attach: CIP Item, Address Map & Pages 7 & 8 from the City's Assessment Policy Capital Plan 2011 thru 2015 City of Andover, MN Project # 11-43100-07 Project Name Municipal State Aid Routes / New & Reconstruct Type Improvement Department Streets I Highways Useful Life 20 Years Contact DPW I City Engineer Category StreetslHighways Priority 1 - High Description I The following projects are proposed to be constructed and/or rehabilitated to meet State Aid Standards. The rehabilitation projects will consist of milling the existing street surface, replacing bituminous curb with concrete curb and gutter, repairing storm sewer systems, and improving storm drainage. '!/? 2011: Crosstown Drive (Bunker Lake Blvd to Crosstown Blvd) $376,000 /0-30 2012: Bunker Lake Boulevard (Round Lake Blvd - 7th Ave) $250,000 (County Project) South Coon Creek Drive (Round Lake Blvd - Crosstown) $1,213,000 147th Avenue (7th Avenue to 300' east of Guarani) $150,000 2013: Prairie Road (Andover Blvd - Crosstown Blvd) $420,000 2014: Nillhtinl!ale Street (Crosstown Blvd - 161st Ave) $908,000 Justification I . Upgrades needed to maintain the integrity of the City's State Aid roadway infrastructure. Budget hnpact/Other I Rehabilitating the roads will reduce the amount of routine maintenance along these sections of roadway and provide a safer and higher quality transportation system. . Expenditures 2011 2012 2013 2014 2015 Total Construction 376,000 1,613,000 420,000 908,000 3,317,000 Total 376,000 1,613,000 420,000 908,000 3,317,000 Funding Sources 2011 2012 2013 2014 2015 Total Assessments 94,000 205,000 65,000 364,000 Municipal State Aid Funds 282,000 1,408,000 420,000 843,000 2,953,000 Total 376,000 1,613,000 420,000 908,000 3,317,000 Capital Plan 2011 thru 2015 City of Andover, MN Project # 11-43100-08 Project Name Intersection Upgrades Type Improvement Department Streets I Highways Useful Life 2S Years Coutact DPW I City Engineer Category Improvements Priority 1 - High Description I * 2011 - Intersection improvements to improve safety at Crosstown Drive and Crosstown Boulevard ($130,000). O~ -'f8 2012 - Construction of a traffic signal at South Coon Creek Drive and Round Lake Blvd ($275,000). 2014 - Construction of a traffic signal at Hanson Boulevard and 161st Avenue. Anoka County Highway Department received a Highway Safety Improvement Program (HSIP) grant for the majority of this project. The City will pay for our proportionate share of costs exceeding the grant amount ($65,000), Justification I Intersection upgrades are necessmy due to the increased development and demands on the transportation system, the need for safety improvements, and to comply with Anoka County Highway Department requirements. Budget Impact/Other I Improvements will improve the flow of traffic and will improve the safety of vehicles, pedestrians and bicyclists. Expenditures 2011 2012 2013 2014 2015 Total Construction 130,000 275,000 65,000 470,000 Total 130,000 275,000 65,000 470,000 Funding Sources 2011 2012 2013 2014 2015 Total Municipal State Aid Funds 130,000 275,000 65,000 470,000 Total 130,000 275,000 65,000 470,000 "- i! CXlO I ~(") I I 0 \00 0 0- "<l- I-- ~~ W ~ W' LLO 0 w OZN :J: 0- (/) NW II '" <i!o W - '" u.. o~ '" 0 (f) W O! ~ - ~ <[ ci z W W :J: (/) Z CJZ ~ ~CJ 0 w.... (/) WI- W VlW Z ll!~ Z WI- - I- Vl :::;: ZZO ....CJM oW I ll!WO I':::Hli:- ZWcIl ~>OO CJ....v 1-ll!1 Vlf=l\D Vl 0 -0 CJZ ll!~Vl ~ WCJI- cIll-tJ <:- Vl, " o Vl CJ ~~ f=lCJCli: 70~ >Cli:c.. -----IW ;00 r:<l~>-- <io Zl--I- ~f-: ~i3t3 S;"?> CJ:::E: ~ 1-> w 06<" VlCJ > VlCli: 0 CJ c.. Cl ll!:::E: Z w.... <( LLO:::: oW > >---0 ~O oZ Indexes The construction cost index will be used to adjust connection, area, and other costs not immediately assessed with the improvement project. The construction cost index is a number computed by the "Engineering News Record" (ENR) derived from prices of construction materials, labor, and equipment for the Minneapolis area. The base index for the Minneapolis area is 1913 equals 100. Properties Not Assessed Special assessments will not be levied against properties described as follows: 1. Undeveloped lands having unbuildable soils and/or lying within the flood plain of major drainage channels. 2. Drainage areas (typically encompassed by public easements) and major drainage system easements such as Cedar Creek, Coon Creek and the Rum River. Wet ponds and/or delineated or designated wetlands are not assessed. The boundary is determined by the contour elevation that is at the high water level (100 year flood, back to back 100 year flood events, or 10 day snow melt) elevation. Dry ponding areas are assessed, typically as part of an Area Assessment. 3. Cemeteries. 4. Railroad right-of-way 5. City park land in new developments are not assessed to the City, but are assessed to the developers. Existing parks are assessed for reconstruction projects or other improvement projects not part of a new plat. :f- MSA HiQh Volume Streets/Roads Minnesota State Aid streets which have Average Daily Traffic (ADT) in excess of 2,000 vehicles per day are viewed as benefitting the community at large to a greater extent than other streets. Accordingly the City Council may reduce the total amount assessed to abuttinQ properties or reduce the percentaQe assessed after evaluatinQ the following: . Volume & type of traffic . Origination/destination of traffic . Role street serves in community/region . Number of streets, neighborhoods, businesses served by street In cases where neighborhood volume streets are assessed, the costs will generally be divided by the number of existing lots that front the improvement project. -7- Methods of Assessment In preparing past assessment rolls the City Council has used four (4) methods of assessments. Any combination may be used for a particular project. It should be emphasized that the special assessment methods and policies summarized herein cannot be considered as all-inclusive and that unusual circumstances may at times justify special considerations. 1. Area: The area to be assessed is the total gross land area in acres of a property, including street and utility easements, but excluding those areas as described under "Properties Not Assessed". The types of improvements to be assessed on this basis are: (a) Sanitary Sewer Trunk (b) Water Trunk, Source & Storage (c) Storm Drainage (d) Area Transportation Improvements *" 2. Unit (Lot): Unit is a parcel or lot that cannot be further subdivided. The types of improvements to be assessed on this basis include but are not limited to: water, sanitary sewer, street and storm drainage improvements for residential, industrial and commercial properties. If a residential parcel has the potential to subdivide within the Metropolitan Urban Service District (MUSA) and the lot is determined to be buildable, an R-4 designation will be utilized to determine the total assessable units. If the parcel is outside the MUSA and the lot is determined to be buildable, an R-1 designation will be utilized to determine the total assessable units. Refer to the Zoning Code for the most current lot size requirements. If a utility improvement is part of a County Road project, in general the City's policy is to extend sanitary sewer and water services to lots or potential lots adjacent to the utility. The cost is typically assessed when the property petitions for connection. * 3. Front FootaQe: The types of improvements to be assessed on this basis include but are not limited to: water, sanitary sewer, street and storm drainage improvements for residential, industrial and commercial properties. If this method is used, corner lots shall be assessed on the side that the property is addressed. 4. Variable Costs: Driveways and special services. Assessable Costs 1. Contract Costs: Amount paid to contractors for constructing the improvements. 2. Construction Interest: Cost of financing during the time frame of when the first expense is incurred and accumulating until the assessment roll is approved by the City Council. Developers can also "pay as you go" to eliminate some/all construction -8- ~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2010 Budget Implementation Progress Report DATE: November 30, 2010 INTRODUCTION The 2010 Budget and Levy was the outcome of a number of budget workshops with the Council, numerous staff meetings, a December 1, 2009 Public Hearing and adopted on December 15, 2009. The 2010 Budget includes a total property tax levy of $10,856,299: $7,631,494 (70.3%) operational levy, $1,900,566 (17.5%) debt service levy, and $1,324,239 (12.2%) capital levy. The 2010 gross levy reflects a 2.48% increase over 2009. Administration will nrovide an undate to the Council on how the 2010 General Fund bude:et is nroe:ressine:. DISCUSSION The following attachments are provided to assist discussion; other documents may be distributed at the meeting: 1. General Fund Expenditure Budget Summary - Budget Year 2010 through October 2010 2. Investment Maturities Summary - October 2010 (Investments managed by City Treasurer) ACTION REQUESTED The Council is requested to receive a presentation and provide direction to staff. CITY OF ANDOVER General Fnnd Bndget Snmmary Totals Bndget Year 2010 I 2009 I I 2010 I I REVENUES I Budget Oct YTD G/o of Bud Final Bndget Oct YTD % of Bud Geueral Property Tax $ 6,651,795 $ 3,385,764 51% $ 6,588,601 $ 7,308,495 $ 3,737,332 51% Licenses and Permits 442,580 221,953 50% 291,903 237,055 263,872 111% Intergovernmental 828,689 429,570 52% 595,002 567,498 427,843 75% Charges for Services 620,022 576,422 93% 701,289 543,500 632,580 116% Fines 95,375 85,505 90% 110,779 100,750 84,817 84% Investment Income 115,000 46,338 40% 76,772 65,000 36,581 56% Miscellaneous 83,550 102,421 123% 130,523 83,400 100,537 121% Transfers In 196,930 196,930 100% 196,930 196,930 196,930 100% Total Revenues $ 9,033,941 $ 5,044,903 560/0 $ 8,691,799 $ 9,102,628 $ 5,480,492 60% I 2009 I I 2010 I I EXPENDITURES I Budget Oct YTD % of Bud Final Budget Oct YTD % of Bud GENERAL GOVERNMENT Mayor and Council $ 108,375 $ 96,319 89% $ 105,319 $ 104,251 $ 91,626 88% Administration 152,701 108,774 71% 128,532 132,967 104,614 79% Newsletter 25,000 18,857 75% 22,405 23,000 15,345 67% Human Resources 62,773 31,498 50% 54,625 60,744 33,045 54% Attorney 178,500 130,397 73% 172,900 178,500 129,418 73% City Clerk 1Ol,l21 84,723 84% 96,621 96,828 81,867 85% Elections 6,372 5,088 80% 6,139 49,126 20,077 41% Finance 221,760 176,161 79% 210,204 202,011 166,558 82% Assessing 152,500 117,419 77% 120,113 152,500 141,914 93% Information Services 140,417 97,281 69% 122,614 155,812 114,643 74% Planning & Zoning 360,470 267,970 74% 323,681 328,449 267,835 82% Engineering 435,405 324,640 75% 388,285 391,087 319,300 82% Facility Management 484,328 334,612 69% 409,929 581,716 345,682 59% Total General Gov 2,429,722 1,793,739 74% 2,161,367 2,456,991 1,831,924 75%, PUBLIC SAFETY Police Protection 2,545,642 1,909,231 75% 2,545,642 2,599,246 1,949,434 75% Fire Protection 1,105,102 872,387 79% 998,351 1,070,385 841,719 79% Protective Inspection 452,938 376,888 83% 435,102 346,282 270,828 78% Civil Defense 16,909 12,613 75% 14,935 15,909 14,218 89% Animal Control 10,750 8,231 77% 11,376 9,970 5,215 52% Total Pnblic Safety 4,131,341 3,179,350 77% 4,005,406 4,041,792 3,081,414 76% PUBLIC WORKS Streets and Highways 623,378 499,631 80% 567,090 556,452 477,908 86% Snow and Ice Removal 516,036 364,382 71% 462,849 489,381 389,209 80% Street Signs 169,913 159,407 94% 159,213 195,562 148,782 76% Traffic Signals 34,000 17,193 51% 26,090 36,000 17,278 48% Street Lighting 33,400 24,172 72% 32,666 36,400 22,909 63% Street Lights - Billed 160,000 132,374 83% 180,641 200,000 136,761 68% Park & Recreation 887,749 691,793 78% 838,033 880,633 678,209 77% Recycling 98,607 70,140 71% 85,527 118,838 86,262 73% Total Public Works 2,523,083 1,959,092 780/0 2,352,109 2,513,266 1,957,318 78% OTHER 20,000 20,753 104% 19,540 170,079 24,953 15% Total Other 20,000 20,753 104% 19,540 170,079 24,953 150/0 : Total Expenditures $ 9,104,146 $ 6,952,934 76% S 8,538,422 $ 9,182,128 $ 6,895,609 750/0 NET INCREASE (DECREASE) $ (70,205) $ (1,908,031) $ 153,377 $ (79,500) $ (1,415,117) a ...on 00'" 0 . , , . 00 00 '" 00 a- "'t-- -'" 00 .c:: Ir)"o'" ,,)00 '" E-<o 0'" 00 '" on ,,- 00 on '" - ~ 0 N ~ "" "" ~ "'00 0_ '" '" '" t-- o t-- 00 til , , , , '" 0 on a- 00 " 0 00'" ("\I'" _"' r-: '" >- - on '" 0_ 0 g , ...'" ...'" t--. 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"~ OJ) ~ u ~~~ ~~ "'c:l .S - ~ ~ 1d ~ Z u~ "" ~ '" ~ " " ~ '" ~ c 0 " ~ " .5 iJ '" "in '5 '" '" s 0 '" iJ " go !l ... > c '" "0 !ij- ~ s "- " > ~ "" '" '" "0 .s 0 '" a '" e;; " " " "5 " "5 .5 .c:: s > c 1<1 !l ~ " ~ gj ~ " ~ ~ e;; "in <.> t;:i C "il e;; <Ii ~ 0 e;; ~ " go ~ 0 0 ~ u U ..-1 ~ @ , 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER_MN_US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2011 Budget Development Discussion DATE: November 30, 2010 INTRODUCTION Based on City Departments submitted 2011 Budget materials and after Administration review, Finance has compiled the proposed 2011 expenditure budgets, analyzed/prepared 2011 revenue estimates, analyzed/prepared 2011 levy calculations and continues to analyze/monitor the 2010 revenue and expenditure estimates. In addition the Council has had a number of reviews at monthly workshops of the 2011 Proposed General Fund Budget supported by the 2011 Tax Levy. In response to those reviews the City Council did Council did adopt at the September 7th regular Council meeting a Preliminary 2011 Budget and Tax Levy. That adoption reflected a total property tax levy of $10,856,299: $7,500,802 (69.09%) operational levy, $1,929,112 (17.77%) debt service levy, and $1,426,385 (13.14%) capital/watershed levy. The City Council has the right to reduce or keep constant this levy until the final certification date of December 28,2010. The proposed levy will result in a zero percent (0%) increase in the gross tax levy. While much of the information below has been oresented to the Council at orevious workshoos. I have made a number of uodates to the data and am includine: it ae:ain for reference for discussion at the meetine:. Discussion will focus on the Council's desire to achieve a 0.00% e:ross levy increase and to Cliscuss wavs to imolement certain bude:et initiatives on City service levels. Items underlined will be covered in detail at the worksholJ. as will notes covered on the various attachments to the staff relJort. DISCUSSION Bude:et Guidelines and Proe:ress Reoort: Listed below are the Andover City Council 2011 Budget Development guidelines (adopted April 6, 2010) used to prepare the budget along with a progress note: - l - 1) A commitment to a City Tax Levy to meet the needs of the organization and positioning the City for long-term competitiveness through the use of sustainable revenue sources and operational efficiencies. Note: Council's further direction over the summer was for City Administration to target a 0% increase in the Gross City Tax Levy. 2) Continued development of a procurement and financial plan to appropriately structure the expenditure of bond proceeds generated from the successful 2006 Open Space Referendum. Note: The City has negotiated two open space property purchases and has applied for two separate grants to help offset the purchase of other properties considered. 3) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 35% of planned 2011 General Fund expenditures and the preservation of emergency fund balances (snow emergency, public safety, facility management & information technology) through targeting revenue enhancements or expenditure limitations in the 2010 adopted General Fund budget. Note: The General Fund Fund Balance designations for working capital will meet this guideline, 37.4% is the current targeted working capital fund balance designation. 4) A commitment to limit the 2011 debt levy to no more than 25% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. Note: This guideline will be met; the percentage will likely be between 17 to 18%, current estimate is 17. 77%. 5) A comprehensive review of the condition of capital equipment to ensure that the most cost- effective replacement schedule is followed. Equipment will be replaced on the basis of a cost benefit analysis rather than a year based replacement schedule. Note: This is being done as part of the 2011-2015 Capital Improvement Plan (CIP) development process. The 2011-2015 CIP was adopted on October 19 2010. 6) A team approach that encourages strategic planning and service sharing opportunities to meet immediate and long-term operational, staffing, infrastructure and facility needs. Note: Special attention was given to staffing through this budget process, two department consolidations that were fully implemented in 2009 and are showing strong efficiencies. As part of the 2010 budget some staff positions were eliminated, replacements delayed/eliminated, and a work hour reduction plan (furlough) initiated in September 2009 and ending in early July 2010. -').- 7) A management philosophy that actively supports the funding and implementation of Council policies and goals, and a commitment to being responsive to changing community conditions, concerns, and demands, and to do so in a cost effective manner. Note: The 2011 budget development process is paying special attention to the declining housing market relative to a limited number of new housing starts, declining property values, the significant number of foreclosures and overall conditions in the local economy. Fund Balance Forecast Update: The "Final" Comprehensive Annual Financial Report for the year ended December 31, 2009 reports the City did achieve its 2010 budget goal of establishing the General Fund fund balance for working capital at no less than 35% of planned 2010 General Fund expenditures ($9,102,628). $3,291,211 of the total $4,328,412 was available, which equates to a 36.157% fund balance for working capital for the 2010 Budget. The work done by Staff relative to the 2009 revenue and expenditure budgets assisted greatly in achieving the Council 2010 budget guideline and setting the stage for some flexibility with the 2011 budget development. In addition to the working capital fund balance designation (refer to the attached General Fund 2010 Fund Balance Analysis spreadsheet), the City was successful in preserving General Fund emergency reserve fund balances for core services. These reserves were created through the past three years budget processes and are intended to be available for the identified purpose and to prevent budget spikes in current and future years. Listed below are the current General Fund emergency reserve fund balances: Excessive Snow Emergency Events $70,000 Facility Management Building Failures $70,000 Information Technology System Failures $70,000 Public Safety Equipment Failures $70,000 It should be noted that fund balance was previously designated in the amount of $79,500 for 2009 Budget Carryforwards has been eliminated and made part of the 2010 budget. Most importantly $490,186 was designated to deal with the forecasted 2010 Market Value Homestead Credit unallotments. The most recent lee:islative session final outcome indicates the 2010 MVHC cut will be aooroximatelv $528. 122. For the 2011 Budget Develo~ment process. AdministrationlFinance is committed to maintaining the 2011 budget development guideline that works toward establishing the General Fund balance for working capital at no less than 35% of planned 2011 General Fund expenditures and the preservation of the emergency fund balances through targeting revenue enhancements and expenditure limitation in the 2010 adopted General Fund budget. The current expenditure limitation oolicv is for all deoartments to tal1!et 97% of non-oersonnel related exoenditures. -3 ~ Budget Development & Levy Limits: The availability of additional tax levy in 2011 is significantly limited by the forecasted taxable market value percentage decrease (approximately 9.21%) below what was available for the 2010 budget and from the 2008 legislative session that added Levy Limits for all cities over 2,500 in population for tax years 2009, 2010 & 2011. AdministrationlFinance received from the State of Minnesota Department of Revenue the City of Andover "Payable 2011 Final Overall Levy Limitation Notice"; that notice reflects a 2.22% levy limit increase to the City's 2010 levy limit base base. By September 30. 2010. AdministrationlFinance did file a "Certification of Pavab1e Special Levies"; these special levies are not subiect to the levy limit. but were limited in scope to meet the City Council's goal of a 0% gross levy tax increase for 2011. One special levy has been in place for many years, this is the one for the legislative mandated increases in the City contribution toward the Public Employee Retirement Association (PERA) account, and the estimated amount for 2011 is $64,955. Relative to newly prescribed specia11evies for 2009-2011, the City of Andover was eligible for the special levy to pay costs attributable to wages and benefits for the sheriff contract and Fire Department. Like the past two years, for the 20l11evy, City Administration determined that it is not necessary for the City to use that specia11evy primarily since a 2011 City Council budget guideline is the Council is not looking beyond a 0% gross levy increase and since there are other specia11evy options available that meet the City's needs. The primary special levy that Administration recommends is the Market Value Homestead Credit unallotment recapture. Under current state law, cities have the ability to levy back for lost 2008, 2009,2010 and 2011 aids (in total approximately $1.55 million). The maximum levy recapture of lost aid for the 2010 levy was $547,088; 196,150 lost 2008 MVHC and $350,938 the 2009 unal10ted MVHC. The City recaptured $493,988 in the 2010 levy. For the 2011 levy the City will have the ability to levy back the 2010 unal10ted MVHC of $528,122 and the announced 2011 unalloted MVHC of $490,049 as a special 2011 levy. The total amount that can be recaptured with the 2011 specia11evy totals $1,018,171. Administration is indicating that only $267.390 be the MVHC recapture amount. this is what is anticipated will be needed to meet the current proposed 2011 budget yet maintain the goal of a 0% gross levy increase. Attached is Administrations Preliminary Proposed 2011 Tax Levy proposal taking into consideration the state prescribed levy limits and the recommended special levies. The attachment will be reviewed in detail with the Council at the meeting. Staffing/Furlough: No new staffing requests were received from City Departments for the 2011 budget. Administration's first request. if funding would have been available (approximately $75K). - Y ~ would be to exercise the recall of the Public Works employee that was laid off as {lart of the 20 I 0 budget process. The four (4) hour per pay period furlough directive that was initiated in September of 2009, based on Council direction was lifted on July 2,2010, although some voluntary furloughs (seven employees) will continue until December 31, 2010. The removal of the furlough is providing needed staffing availability to maintain adequate service levels to the public, also the removal of the furlough is the first step in the process to get the City back to what Administration would consider appropriate department staffing levels, At this point a future furlough is unlikely. but could be an option again if anticipated revenues do not materialize in 2011. Personnel Related Implications: To date the following are projected issues facing personnel related expenses: 1. The current salary compensation package is comoetitive with other government entities. At this ooint in the 2011 budget process. pay steps for eligible employees are included in the 2011 budget. but no cost of living adjustment (COLA ). If a COLA is considered each 1 % increment would have approximately a $33.000 impact to the General Fund. Council feedback/direction is soul!ht on this tODic and as discussed a Drevious workshoDs. Administration is currentlv carrvinl! a 1 % COLA Dlace holder in the budl!et. 2. A midyear review of the health plan was conducted with our broker on July 14th. The insurance claims trends at this time appear to be favorable. The initial proposed 2011 budget for health insurance was to Carry a 10% increase. with future hopes of a lesser or no increase. but with the passage of the Federal Health Care Reform and the potential for some increased costs and administration the League of Minnesota Cities recommended budgeting for about a 15 - 18% increase regardless of each city's health insurance carrier. With that in mind. AdministrationlFinance did modify our initial estimate to a 25% increase for health insurance in early June. The City's broker did not side with the League of Minnesota Cities' recommendation. and after detailed discussion with the broker. in Andover's case City Administration also disagreed with the League and reduced the insurance estimate to 12%. Final negotiation of the health care plan further reduced that to a final 8% increase. The City currently offers the employees a high deductible plan ($5,000 family, $2,500 single) with a health spending account (HSA), this was implemented in 2006. As part of the program, the City pays for 100% of a single health insurance premium, 76% for a family health insurance premium and contributes annually to the employees HSA. 3. At the most recent legislative session. legislature approved increased employee and employer contributions to the Public Employee Retirement Association (PERA) as part of - 6 - , the most recent public pension legislation. the necessary modifications are implemented into the budget and the current increase is reflected in the PERA special levy. Contractual Departments: 1. The City Attorney placed a freeze on legal fees for 2010 and is proposing for the 2011 contract that he would remain at the 2010 rate ifCitv employees are not granted a COLA. but if a COLA is provided to the City employees. he would request the same. each 1 % would be approximately $1.700. 2. The proposed 2011 City of Andover Law Enforcement expenditure budget is $2,615,407 which is offset by a Police State Aid revenue budget of $112,860 and School Liaison revenue budget of $83,988 reflecting a net tax levy impact of $2,418,559. The current Sheriffs contract (same services levels as 2010) provides for: a, 80 hours per day of patrol service b. 12 hours per day of service provided by a Community Service Officer c. School Liaison Officers in the middle school and high school d. Patrol Investigator e. 50% of the Crime Watch Program's coordinator position. It should be noted that the Sheriffs Department always provides the required number of deputies for all hours contracted by the City. If the Sheriffs Department has a vacancy or a deputy is injured etc.., they still provide the City with a deputy at straight time even though they may have to fill those hours with overtime which at times may cost the Sheriff s Department additional, but is not billable per the contract. The 2011 Anoka County Sheriffs contract was atJproved at the August 1 ih City Council meeting. so these numbers are now locked in. Also approved at the August 1 ih meeting was a contract with the Anoka/Hennepin School District. the school district is a~eeing to reimburse the City for significant portion of the School Liaison Officers. Council Memberships and Donations/Contributions: The following memberships!contributions are included in the 2011 General Fund Budget: . League of Minnesota Cities $19,200 . North Metro Mayors Association $13,709 . Association of Metropolitan Cities (AMM) $ 8,716 . Community Schools $21,000 - Terminates 6-30-2011 . Mediation Services $ 3,323 . YMCA - Water Safety Program $ 5,500 . Youth First (Neighborhood Center) $12,000 . Central Center for Family Resources $ 1,500 - &. - The following donations/contributions are in the 2011Caritable Gambling Fund budget and presented at fiscal impact in the proposed 2011 budget: . Youth First - City Partner Fee $10,500 Charitable Gambling Fund . Alexandra House $10,000 Charitable Gambling Fund . Senior High Parties $ 1,200 Charitable Gambling Fund Please note that anv fundin!! comin!! from the Charitable Gamblin!! Fund is contin!!ent on available resources. Canital Proiects and Debt Service Funds Capital Projects Levy: Capital Projects Levy - The 2011 Capital Projects Levy Budget specifically designates $1,391,385 of the general tax levy to capital projects and equipment needs relating to Capital Outlay ($210,000), Road and Bridge ($1,064,959), Pedestrian Trail Maintenance ($54,926) and Park Projects ($61,500). Specific designation of the tax levy to anticipated City needs and priorities for transportation and trail maintenance, park projects and equipment outlays allows the City to strategically allocate its resources and raise the public's awareness of City spending priorities. The Road and Bridge levy is calculated according to Council Policy based on annual growth increases, with Capital Outlay, Pedestrian Trail Maintenance and Park Levies increased according to the City Council budget guidelines. . Road and Bridge - This levy is proposed for transportation programming related to maintaining City streets, roadways and pedestrian trails. This would be the sixth year that a portion of the Road & Bridge Fund is dedicated to pedestrian trail maintenance. This levy is also used for the City's seal coating and crack sealing programs and for street overlays. . Park Improvements - This levy is proposed as an annual appropriation to be used to underwrite a wide range of park improvement projects as recommended by the Park and Recreation Commission and approved by the City Council. This funding is intended to be a long-term supplemental source of capital funding for park projects that would be separately identified in the City's Five-Year Capital Improvement Plan. . Capital Equipment/Projects - Under the Capital Projects Levy a levy is proposed to be designated to capital improvement/equipment project expenditures identified through the CIP process. Through this designation, the City, over time, will build a fund reserve to avoid cash flow "spikes" and address a wide range of capital improvement needs such as facility maintenance projects under a more controlled spending environment. -7 - , Debt Service Levy: Annuallv the Finance Department conducts a detailed debt service analysis to monitor outstanding debt and to look for early debt retirement or refinancing opportunities that will yield interest expense savings to the City. That process is complete and the Debt Service Fund Bud~ets below are what is expected for 2011. The preliminary 2011 Debt Service levy provides for the following debt service levies: . 2004A G.O. Capital Imp. Bonds $ 412,320 . 2004 EDA Public Facility Revenue $ 960,858 . G.O. Equipment Bonds (To be issued) $ 85,000 . 2008 G.O. Equipment Certificate $ 188,972 . 2010 G.O. Open Space Bonds $ 139,179 . 2009 G.O. Equipment Certificate $ 142,783 Total $1,929,112 The levy for the 2004 EDA Public Facility Bonds is present at a level that is about $100,000 below the levy identified in the original pro-forma analysis for the community center. It should be noted that this levy is scheduled to be reduced significantly starting in 2013, the levy will basically be offset by a significant portion of the $635,000 YMCA annual rental payment. ACTION REOUESTED The Council is requested to review the aforementioned report, receive a presentation from staff, and provide comments and direction to staff. L - ~ ^ City of Andover 11/24/2010 General Fund 2010 Fund Balance Analysis 2010 Estimated Budget December 31, 2009 $ 4,328,412 2010 Estimated Fund Balance Increase (Decrease) 133,239 Projected December 31, 2010 4,461,651 Less: Snow Emergency (70,000) Public Safety (70,000) Facility Management (70,000) Information Technology (70,000) MVHC (490,186) Prepaids !Inventories (207,515) Working Cash Flow (3,415,957) Estimated Balance Available for Adjustments $ 67,993 2010 Working Cash Flow Designation Calculation: 2011 Requested Expenditure $ 9,126,255 % of 2011 General Fund Expenditures 37.43% $ 3,415,957 GF " Fund Balance.xls -q - CITY OF ANDDVER General Fund Revenue & Expense Summary Actual Actual Actual Actual Budget. Estimate Requested Budget Change (*) 2006 2007 2008 2009 2010 2010 2011 $ % REVENUES Property Taxes $ 5,324,649 $ 5,776,652 $ 6,249,011 $ 6,588,601 $ 7,308,495 $ 7,308,495 $ 7,217,219 (91,276) -1.25% License and Permits 598,095 475,892 525,340 291,904 237,055 235,130 250,080 13,025 5.49% Intergovernmental Revenues 602,257 853,306 709,252 595,001 567,498 553,498 558,215 (9,283) -1.64% Charges for Current Services 777,851 1,121,644 775,144 701,289 543,500 578,857 580,200 36,700 6.75% Fines and Forfeits 91,490 101,445 104,930 110,779 100,750 105,825 105,750 5,000 4.96% Interest Income 125,539 157,513 137,966 76,772 65,000 65,000 65,000 0.00% Miscellaneous Revenue 88,455 90,293 114,234 130,522 83,400 93,354 84,900 1,500 1.80% Transfers 180,000 185,625 191,194 196,930 196,930 196 930 196,930 0.00% S;? TOTAL BEVEN_IH'$_~CC-;--,-7, 78B;336 "'.., ,_,: 8;762:370". , __T8,807,07F'___C'.'B;691 ,798 'C--.--- 9,1 02,628:;'c::.'-9:137,Oag-:;,-;'-r"9,058294'___ ' (44 334) "~:;.Q.49%: EXPENDITURES General Government 2,166,779 2,319,769 2,319,305 2,161,367 2,396,807 2,374,498 2,424,960 28,153 1.17% Public Safety 3,242,555 3,538,217 3,785,804 4,005,405 4,028,900 4,025,157 4,082,713 53,813 1_34% Public Works 2,164,650 2,399,926 2,399,391 2,352,111 2,446,921 2,434,116 2,573,582 126,661 5.18% Other 8454 6,915 17999 19,540 230 000 170 079 45 000 (185000) -80.43% F'.TOTAL EXPENDITURES ''-: . (7,602,438',:""/': 8,264:827:':7.: 6522,499-C}.:' 8;538,423 .~Z'7: 9,102,628__,;"7:; 9,003,850 ':2. ,:9:126 255:.,,>,' :,-":'23,627:"(;,,:-,,,:r;:~. 0:26%1 L'_UNDEllloVER) BUDC>E:L:,"$'-..-185 898(:<<$:''-:>497,543:,7 $,:284 572:2'__$;::cc153,375,:: '$,,'.- '.',: " -$- 133:239/:.$:-- ;(67-961), :. $.'" (67,961)::.' . .::"<'IlJ -)0 - 11/24/2010 \ \ t' V( I "Z City of Andover, Minnesota i< '5 ? t'C!'h I Property Tax Levy Proposed 2008 2009 2010 2011 With In Levv Limits General Fund Levy $ 6,526,135 $ 6,844,236 $ 7,596,494 $ 7,500,802 GF Levy - PERA Outside (41,050) (50,973) (53,519) (64,955) GF Levy - MVHC Recapture - - (493,988) (267,390) Capital Projects Levy Capital EquipmentiProject 210,000 210,000 210,000 210,000 Parks Projects 57,680 59,410 59,410 61,500 Road & Bridge 1,107,341 1,151,136 1,003,056 1,064,959 Pedestrian Trail Maintenance 50,265 51,773 51,773 54,926 Lower Rum River Watershed 35,000 35,000 35,000 35,000 Total With In Levy Limits 7,945,371 8,300,582 8,408,226 8,594,842 4.47% 1.30% 2.22% Outside Levv Limits Special Levy GF Levy - PERA Outside 41,050 50,973 53,519 GF Levy - MVHC Recapture - - 493,988 )t Total Special Levy 41,050 50,973 547,507 Debt Service Funds Levy 2004A G.O. Capital Improvement Bonds 374,934 378,609 368,418 412,320 2004 EDA Public Facility Revenue Bonds 934,203 980,914 934,203 960,858 2005B Capital Improvement Bonds 122,622 - - 2006B G.O. Equipment Certificate 171,832 171,066 - - 2007A G.O. Equipment Certificate 235,806 221,340 208,000 - 2008A G.O. Equipment Certificate 165,000 179,895 171 ,410 188,972 2009A G.O. Open Space Bonds 162,900 162,900 87,797 139,179 2009A G.O. Equipment Certificate - 147,241 130,738 142,783 2010 G.O. Equipment Certificate - - - 85,000 Total Debt Service Levy 2,167,297 2,241,965 1,900,566 1,929,112 Total Outside Levy Limits 2,208,347 2,292,938 2,448,073 2,261,457 3.83% 6.77% -7.62% Gross City Levy $ 10,153,718 $ 10,593,520 $ 10,856,299 $ 10,856,299 4.33% 2.48% 0.00% ~ 1'- @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2011 Proposed City Budget/Tax Levy Presentation Discussion DATE November 30, 2010 INTRODUCTION The Council has had a number of reviews of the City of Andover 2011 Proposed Budget and continued detailed review of the General Fund budget that is primarily supported by the proposed 2011 Tax Levy, This year the Andover City Council will be holding a 2011 Proposed City Budget/Tax Levv public hearing as compared to some previous vear's hearings commonly titled "Truth-in-Taxation" that had to be conducted in a State Statute prescribed format. This public hearing is intended to give the public the opportunity to comment on the proposed 2011 budget and tax 1evv. That hearing will be held on December 7.2010 at 7:00 pm. The Council did adopt at the September 7th regular Council meeting a Preliminary 2011 Budget and Tax Levy. That adoption reflected a total property tax levy of $10,856,299: $7,500,802 (69.09%) operational levy, $1,929,112 (17.77%) debt servIce levy, and $1,426,385 (13.14%) capitaVwatershed levy. The City Council has the right to reduce or keep constant this levy until the fmal certification date of December 28,2010. The proposed levy will result in a zero percent (0%) increase in the gross tax levy. DISCUSSION The attachments to this staff report are handouts that will be representative of information that will be discussed at the December 7, 2010 2011 Proposed City Budget/Tax Levy Presentation and Public Hearing. The attached materials reflect a gross levy increase of 0.00% (consistent with direction received at previous workshop meetings). If a desire remains to reduce the levy beyond what was adopted on September 7th, City Administration would be seeking that direction from the Council so a reasonable accommodation can be made to adjust the budget and levy presentation. 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ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Council Goal UpdateIFuture Direction Discussion DATE: November 30,2010 INTRODUCTION Over the past few years the City has taken different approaches to establishing goals for the subsequent year. In 2009 the City decided to hold an off-site strategic planning meeting with the Council, Administrator and department heads to prioritize and set the tone for establishing a longer term vision beyond just setting annual goals/tasks, That strategic planning session was held on April 25, 2009 at Connexus Energy and was facilitated by Rusty Fifield from Northland Strategies. Attached is the facilitator's recap of that session that was presented to the Council at the June 23,2009 Council Workshop. The final outcome of the sessions was a City slogan "Welcome Home" and the following vision statement: "Andover, a safe, growing community in which to live and work which enhances the quality of its citizens' lives through recreational opportunity, quiet neighborhoods, civic involvement, and fiscal and environmental stewardship". Attached to this report is the recap report of the strategic planning session, Years prior to 2009, the City Council undertook a more informal process and submitted individu,al goals/tasks that were prioritized, ultimately adopted and that staff used as a supplemental work plan for the subsequent year. The updated results of those processes are attached for your review. DISCUSSION Administration would like direction from the Council on how they would like to address goal setting for 2011. It could be as simple as individual council members submitting new goals/tasks they would like considered for the 2011-2012 Council goal year, another intensive strategic planning session could be coordinated, or some other process. The last discussion at the February 17,2010 workshop (minutes attached) discussion produce a few new requests, which for the most part have been accomplished. ACTION REOUESTED Informational, this will be a discussion topic at one of the first 2011 workshop meetings. '- NORTHLAND STRATEGIES Special Projects Group MEMORANDUM To: City of Andover From: Rusty Fifield Date: May 6, 2009 Re: Results of Strategic Planning Workshop This memorandum reports the results of the Strategic Planning Workshop held on April 25, 2009. The memorandum complies all of the information reported by the workshop participants. It also contains some of my observations as the workshop facilitator. Vision The workshop solicited input on the elements for a vision for the future of Andover. Each workshop participant was asked to provide up to ten items that describe the vision for Andover. The complete listing of reported items can be found in Attachment 1. This information should be used to create a vision statement. There is no single template for a vision statement. I suggest that you try not to confuse a vision statement with a mission statement. Mission statements tend to be brief (several sentences) and relatively generic. Vision statements should not be constrained by a specific length. The purpose of the vision statement is to list the qualities and characteristics that describe Andover. The vision statement should be viewed as a tool for guiding decisions and plans. Elements of a vision statement suggested by your discussion include: . Andover is recognized as a community of choice through high quality of life and excellence in governance. . Andover provides effective services that meet changing community while striving to make services affordable. . Andover is a place of well planned and maintained neighborhoods that offer housing for people of all ages. . Andover manages growth to protect the natural resources and character of the rural area. . The effectiveness of city government depends on the ability to attract and retain skilled staff. Values The City has an existing statement of values (see Attachment 2). The Workshop included a brief discussion of these values. No changes in the existing statement were suggested. Northland Securities, Ine, 45 South 7th Street, Suite 2000, Minneapolis, MN 55402 Toll Free 1-200-851-2920 Main 612-851-5900 www,northlandsecurities,eom Member FINRA and SIPC @ Results of Strategic Planning Workshop May 6, 2009 Page 2 Challenges Workshop participant were asked to identify the most important challenges (not more than ten) facing Andover. The challenges reported by the group are listed in Attachment 3 to be used as a resource for continued planning. The group discussion of challenges focused on the following: 1. Maintaining a positive image. 2, Maintain the housing stock. 3. Providing quality services with increasing financial constraints. Key services identified - snow removal, street maintenance, water treatment, trails, parks/recreation, and schools. 4. Preserve lean staffing and promote organizational pride and leadership. 5. Encouraging City Council to be visionary. 6. High use of water resources combined with continued growth. 7. Mandates (federal-state-county-regional) and costs to implement. 8. Intergovernmental relationships - County and adjacent cities. 9. Number of unsupervised youth after school. Who is advocate for addressing issues? 10. Lack of Andover post office. 11. Need to master pIan rural reserve area. 12. Expiration of existing TIF districts. 13. Need for uniform and consistent policies. Where is the line? Ability to say "no". Opportunities Similarly, participants were asked to identify the key opportunities (not more than ten) for Andover. The results are listed in Attachment4 to be used as a resource for continued planning. The group discussion of opportunities focused on the following: 1. New service delivery approaches - partnerships, consolidation. 2. Work with school district on shared issues. 3. Recession/slow down = opportunity (time) to address issues. 4. Staff planning. 5. Learn from" exit interview" as people move out of Andover. 6. Operate without State funding. 7. Economic asset of expiring TIF districts. 8. Master pIan for City Center area. 9. Anticipate/pIan for next redevelopment. & Results of Strategic Planning Workshap May 6, 2009 Page 3 10. Encourage community pride through use of volunteers. 11. Community events with multiple benefits. 12. Improve image with business community. Goals For the discussion of goals, participants were divided into three groups. Each group was charged with identifying most important goals for the City of Andover, in light of the vision, values, challenges and opportunities discussed at the Workshop. The goals reported by the three groups are: 1. Community market value preservation plan - build and maintain a community with positive and growing (commercial and residential) market values. 2. Explore pis opportunities (public and private). 3. Explore and pIan for new styles of development and redevelopment (being aware of changing economy). 4. Look at new areas for commercial/business expansion. 5. Evaluate delivery of park and recreation services for community. 6. Better utilize volunteers to enhance community. 7. Maintain current level of service and quality of service. 8. Manage growth to stay within current infrastructure. 9. Identify the next TIF districts. 10. Develop strategy for business outreach. 11. Fiscal planning (5-10 years). 12. PhYSical planning - redevelopment priorities (Kottkes, Hughes, Crosstown). 13. Maintain existing housing stock. 14. Open space/image/businesses (parks, trails, maintain what's out there, communication). 15. Contractual services (residents expect more from City, succession planning). The goals recorded during the group discussion were the following: 1. Strategy for business outreach - keeps existing and expands. 2. Financial planning (5-10 year horizon) for City. 3. Maintain current levels of service quality. 4. Explore partnerships. 5. Planning priorities - new growth and redevelopment. @) Results of Strategic Planning Workshap May 6, 2009 Page 4 6. Manage growth to stay within capacity of infrastructure, especially water and roads. 7. Evaluate delivery of park/recreation services (programming). 8. Better use of volunteers. ~ Results of Strategic Planning Workshop May 6, 2009 Page 5 Attachment 1 - Elements of Vision Reported by Participants 1, An attractive community with positive & 29. Keep costs low - work with other public growing market values that is drawing new agencies residents and businesses 30, Lean, efficient City services 2, A ware of & evaluating trends - housing, 31. Quality basic services at the most cost parks, employment, services and effective price transportation 32, Assure lowest tax rate possible 3. Lead dog community 33, Financial stability 4. Provide a good quality of life 34, Plan the City toward the future - keeping in 5. A community that draws new residents for mind budget constraints its quality of life, 35. Maintain current levels of service with less 6, Do not allow overcrowding of residential 36. Explore new revenue sources for Capital units (density) Equipment needs 7. Keep the mix of rural & suburban living 37. Maintain physical image of city 8. Insure integrity of housing stock 38. Improve roadway landscapes throughout 9. Build quality neighborhoods the city 10, Preserve variety of life rural/urban 39, City's image in the press 11. Guide retail services in appropriate 40, Quality city image in view and in service locations 41, Maintain very positive image of park system 12. Expand commercial growth 42. A community that has attractive areas of 13, A community with a strong & growing commercial development that provide high- business community that takes pride in their paying jobs community & views their city as a partner 43, Effective transportation 14. Preserve open spaces 44. Improve transportation 15. Maintain open space 45. Improve communications with Sheriff's 16. Increase and preserve natural features in office to address quality of life issues city 46. Feeling of safety 17, A community that values & protects the 47. Openness in government environment and is aware of & respectful of 48. Continue to provide good customer service its history 49, Community involvement 18. Upgrade & expand trail system 50. Open government 19. Clean, neat City parks 51. Maintain openness with residents and 20, Recreation programs motivate people to interact with city officials 21. Community events 52. A community that is conscious of & 22, Senior programs responsive to its' residents concerns 23. Health & fitness 53. Government that is open to residents with 24. Provide facilities & opportunities for the respectful communication young 54. Partnerships 25. After school programs 55. Building relationships 26. Keep tax rates low 56. Pursue energy efficiencies for City facilities 27, Maintain current levels of fiscal 57, On-going oversight of services responsibility 58. Provide a service that is uniform and 28. Funding sources for additional staffing - consistent for all maintain current service levels 59. Proactive vs, reactive @ Results of Strategic Planning Workshop May 6, 2009 Page 6 60. Keep up with new technology to enhance 62, Family first customer service 63, Continue to maintain infrastructure 61. Creative at problem solving Q) Results of Strategic Planning Workshop May 6, 2009 Page 7 Attachment 2- Existing Values 1. Excellence and Quality in the Delivery of Services. The City of Andover believes that services to the public is our reason for being, and shive to deliver quality services in a professional and cost- effective manner. 2. Fiscal Responsibility. The City of Andover believes that fiscal responsibility and prudent stewardship of public funds is essential if citizens are to have confidence in government. 3. Ethics and Integrity. The City of Andover believes that ethics and integrity are the foundation blocks of public trust and confidence and that all relationships are built on these values. 4. Treating the Citizen as our Customer. The City of Andover believes that the citizen is our customer and, as such, should be treated with courtesy, respect, and integrity. 5. Open and Honest Communication. The City of Andover believes that open and honest communication with each other and the public we serve is the key to having an effective organization and informed citizens. @ Results of Strategic Planning Workshop May 6, 2009 Page 8 Attachment 3 - Challenges Reported by Participants 1. Hughes Industrial Park 35. Younger demographics 2, Commercial 36. Large teen population 3. Recruiting quality businesses 37. Community getting older 4. Support businesses 38. Definitive "NO" not apparent 5. Crosstown Redevelopment Area 39, Provide a service that is uniform and 6. Attracting & keeping business in the City consistent for all 7. Rental 40. "Bottom Line" only thinking vs, value- 8, Lots/Townhome Associations oriented thinking 9, Growth 41. Staff is small in number 10, Decline in housing starts 42. Maintaining positive community image 11. Finding a new normal for City not 43. Listening dependent on growth 44. Sensitive to public needs 12. Master planning of Rural Reserve 45, Community Obstructionists "Those by 13. Rural Reserve Development choice & those by impact" 14. Lack of growth - tax base 46. Met Council 15, Keeping up with quality vs. $ 47. Coordinating with County & schools 16. Lack of revenue sources StatefLocal 48. Fed/State/County government regulations 17. State budget crisis after crisis, ... 49. Not being bureaucratic 18. Holding the line on property taxes 50, Working with inflexible County Engineer on 19. Recession road issues impacting our City 20, Limited Market Value/Revenue options 51. Get a post office 21. Maintaining property values 52. Demands for more parks & trails 22. Fiscal responsibility 53, Parks budget is 1st on budget cuts 23. Economy 54. Providing park services in bad economy 24. Finding resources for park & trail 55. Traffic concerns as growth continues development 56. Transportation needs - Light Rail 25, Government efficiency 57. Declining infrastructure without 26, Provide services within budget constraints replacement reserves 27. Provide needed services in a bad economy 58, Effects of local/surrounding cities 28. Residents wanting more 59. Property crime rise 29, Less dollars for equipment & infrastructure 60. Failure of Bruggeman project 30, Can & will we be able to keep existing 61. Impact and use of water supply resources staffing levels? 62, Socialism 31. Cut budgets 63. Competition 32. Implications with demise of TIF Districts 64. Is the City ready for all types of emergency 33. Foreclosures events? 34, Diversity changes in community 65. Maintain good communication with Public @ Results of Strategic Planning Workshop May 6, 2009 Page 9 Attachment 4 - Opportunities Reported by Participants 1, Redevelop Industrial Park 31. Active community - involved 2, Four-plex Redevelopment 32. Community involvement 3, Redevelop Kottke Area 33. Residents who want to volunteer & serve, 4, Kottke's Bus Redevelopment many skills & diverse backgrounds 5, Redevelopment West of City Hall 34. Transportation needs - bus to light rail 6, Clocktower Commons Commercial Area stations 7, New business 35. Transportation 8, Attract businesses from other cities that 36. Rail transit opportunities need sewer & water commercial space 37. Work with County on traffic issues 9. Expand commercial tax base 38. Community image 10. Rezone now for future retail needs 39. Summer Concerts 11. Joint efforts with other cities 40, Farmers Market 12. Consolidation with another city 41. BYRNE JAG 13. Joint staff/purchasing with other cities 42. Buffalo Wild Wings 14, Collaboration with Athletic Assoc, on park 43. Time to fine tune projects expansions & upkeep 44. Alternate fuel & energy sources 15. Partnerships with other cities and 45. Technology government agencies to advocate mutual 46. Recession spurs recovery! Chase an interests, solve problems, inform industry for Andover! 16. Coordinate with school district on energy 47. Recession "Time to address those issues outstanding issues" 17. Can Andover provide contracted services to 48. Life cycle other cities? 49. Popular well-read City newsletter 18, Contract services, positive or negative? 50. Home show expansion 19. Long-term knowledgeable council dedicated 51. Legislative impact at the State level to improving & serving the community 52, Irrigation of parks 20. Great management team now - take 53, Time to plan & review what we've done- advantage of it! how to improve 21. Young, well-educated, tech-savvy staff that 54. Expand trail facilities is creative & can help leaders use hindsight 55. Make website better & oversight to build better developments, 56. Well-run successful Community Center protect wetlands & waterways, and anticipate trends. 22. Efficiency of Operations 23. Restructure staff - maximize cross training 24. Stream-line 25. Taking advantage of current structure 26, Police/Fire fulltime 27, Expand Fire Dept (medical) 28. Continue to grow programs & facilities 29. Public Works expansion 30. Students' community service hours, service groups - could produce projects that have lasting impacts @ "0 0 bll. 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'" > > U o:l Q) <ta..l:i ~ ;t ~ ~ @ \"--....~ " ~~ / ~ / Andover City CouJu:il Workshop Meeting ",,l' Minutes - February'v 17~ '1010 4'" ~ r Page 6 '" ./ ' , r Councilmember Jacobson stated-~t now the hunters needed the landowner,;,s"permission in order to hunt. He asked if the existing ordirnwce should be changed and if it)itl, then the Planning and Zoning Commission should look at thiS"~d make a recommendati,~to the Council. , $' ~, ~ Councilmember Trude stated the City allowe~r a resident ~pply for a code change and have it go through the Planning and Zoning process. "...."., /,f' 'ill" 4'" Councilmember Bukkila stated she understood wh~1.1r.'Xoward was saying, but if someone knew about illegal h~nting, then that person should cJH'911 as an fu.4tance would not stop a hunter who was not followmg the rules. /. " / " Mayor Gamache stated there would l'I'''d to be clarification in the ~s to what areas they are talking about also..,.... / "\.. ~ , Councilmember Trude asJs;~f the City should expand the bow hunting area~~ayor Gamache stated if the City is loo)ifig to control the deer in the residential areas, there are organizations that had professional bo;w1tunters who could take care of the problem. ", / .... , , Council's cgJilsensus was reached to take this through the Planning and Zoning process with.~ recomme, dations from the Council. ""- "" \'" The Council reconvened at 7:~5 p.m. '____,,___.'_________,____._.~.__'..,,_""_..__,___,_._"'"_.. ........,_ COUNCIL GOAL DISCUSSION '''\lJr ) Mr. Dickinson asked how the Council wanted their goal process to be done this year. / 0 'f\o::JO\ .,j I Councilmember Jacobson suggested working at reducing the number of Ordinances by five percent. Mr. Dickinson responded now that there is technology in-house to research the Ordinances. CD Councilmember Bukkila suggested a ci~ide garage sale, ,even if it is not sponsored by the City.( '\):r"e, She indicated this would serve the purpose of getting people into the City for a day. ) @) ~ E \)~ c.\;s {\J$~;(~t Councilmember Trude stated the City should also look into having a City art fair. - .\,. '0.\ ' !:-I'" I) ~(!:\vVc?$ ( QY'\ U 'r" + I Councilmember Jacobson recommended staff look into these suggestions further for any . ramifications and bring this back to Council. /h\, Councilmember Jacobson askeiLfur.a dirept Iink,.2!.L!h.e.Ci~~~!0 ~p.~~~~.!.,~.~2J:i~~ bO'r.e \ l..JI gCTV, s,S> p~212Le.~~j...!.~~n5itEl~~e,ti!l~~~~~~lly:, , . , Mr. Dickinson stated he would like to work with staff on the challenges, opportunities, and goals @ Andover City Council Workshop Meeting Minutes-February 17,2010 O'r\'~~ ~ "3 Page 7 ,/ . @ prepared by Northland Strategies in May, 2009, in llarticular on iInR@viqg t~~~ ima~.~it~..!h~ business communi1Y., . Councilmember Knight asked if the City could get a post office. Mr. Dickinson indicated the post office is actually looking at reducing their current numbers. Councilmember Knight asked what the item #38 under challenges "definitive no not apparent" meant. Mr. Dickinson commented that it is likely an observation that the Council does not say no to residents when the City Code indicates that no is the answer. Mayor Gamache believed improving the image with the business community was an important goal. Mr. Dickinson stated ifthere are certain things the Council wanted targeted, to send him an email, but he will work to address items raised in the May 2009 Council retreat report. '" ..-...._-"""'-.....~,...-~~~_'"'.."~.....-........"""'......'..,,........"".."""'"'-.""""~~.,...-'~......'..."""'.~"'.I'I~""''''''~,,......-~f:!C_""''"'''"...,,< " 2010 GENERAL FUND BUDGET PROGRESS if';? "', " "i" ,;jf"V Mh..pickinson updated the Council how the budget year 2009 ended and how that would impactJhi' 20 I 0 'b~get. He noted the City ended 2009 with a net increase in fund balance of close to $1,~~:600. ~ 4 , ~ Councilthadk"d staff for their hard work in keeping the budget in line for 2009. "",#' , -~ ~ ~ Mr. Dickinson stafed, there is available fund balance to help with 2011. "I;Pne City maintained emergency fund balari'c(:,~ for snow, public safety, and facilities, ,,;;!rl6h total approximately $260,000.00. He stated tlle'founcil needed to look at where the Ci~1is going with total market values for next year. After t'1rl~ing to others, he believed the~;~uld be a total market value decrease of 10 to II percent. He "~mmarized the potential ,St'iite impacts that were not currently addressed including police state aid, nFe aid, and speciall~ exemptions removal. He asked what Council's target is for the end of the yeif~\, // "\~" ....:</1 ''"'" ,I- Mayor Gamache stated he would like to look l!t,:lz~ro levy increase. However, this could mean a cut in services somewhere. /p \"" ~~<..jfi<' "-_\ t '~ Councilmember Jacobson stated he,W';;~ld be willing to I~Ok,?t a one percent levy increase to give a bit of a cushion. //'~'" '-.... , q~ Mr. Dickinson asked i~J;k{'~ouncil is looking at a significant gene;~~nd expenditure or tax levy decrease. He notes}1'the Council had to remember the Sheriff contra~t"\~ coming up which he believed would,.be"an increase of approximately 2.5 percent, he also discusse'd the costs associated with City staff' salary step increases, COLA, staffing increases or decreases, a~'f,etirements. / , ~ " COUlWi' consensus was reached to not do a drastic cut in service, but to maintain servic'i~s as best as ran and to not look at furlough reduction until after the 20 I 0 legislative session is co~N.v,~~d. . , """""""@ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923. WWW.CJ.ANDOVER.MN.US TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for November 30, 2010 City Council Workshop DATE: November 30,2010 The City Council is requested to receive the following supplemental information. Item #5. Alternative Energy/Solar Energy Options (Supplemental) -Administration -----. .~~. m '~"......' V'" ." 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