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HomeMy WebLinkAboutCC - October 19, 2010 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular City Council Meeting - Tuesday, October 19,2010 Call to Order - 7:00 p.m. Pledge of Allegiance Proclamation- November Homeless Awareness Month Resident Forum Agenda Approval 1. Approval of Minutes (9/28/10Workshop; 10/5/10 Regular; 10/5/10 Closed) Consent Items 2. Approve Payment of Claims - Finance 3. Consider Off-Sale 3.2% Malt Liquor License & Tobacco LicenseIKwik Trip - Administration 4. Adopt Resolution/Extend Northwest Anoka County Community Consortium Joint Powers Agreement- Administration Discussion Items 5. Anoka County Sheriffs Department Monthly Report - Sheriff 6. Hold Public Hearing! Adopt Assessment RolI/1 0-2/20 1 0 Street Reconstruction - Engineering 7. Hold Public Hearing Capital Improvement Plan 2011-2015 - Administration Staff Items 8. Schedule EDA Meeting - Administration 9. Schedule November Workshop - Administration 10. Administrator's Report - Administration Mayor/Council Input Adjournment 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Proclaim November Homelessness Awareness Month DATE: October 19, 2010 INTRODUCTION: The Anoka County Community Continuum of Care, along with the Heading Home Anoka Education Committee is once again partnering with Anoka County communities for homelessness awareness events during November, Homelessness Awareness Month. DISCUSSION: They feel it is essential that all community members be aware of the importance ofhomelessness prevention and the impact their participation can have on ensuring that all individuals and families have access to a warm, safe place to call home. Community partnerships, awareness, and the desire to provide warm, safe housing in our community - these are the important themes of the planned events. At the end of October, the Anoka County Board of Commissioners will be proclaiming November, Homelessness Awareness Month. The Anoka County Community Continuum of Care goal is to have each city in Anoka County join the effort to promote public awareness of homelessness and have each city proclaim November, Homelessness Awareness Month. Attached is information regarding homelessness in Anoka County and the Anoka County Community Continuum of Care. In addition there is a proclamation for the May;or to read and sign in partnering with this community project! ACTION REQUESTED: Receive a brief presentation from a representative from the Heading Home Anoka Education Committee, and for the Mayor to read and sign the attached proclamation. Attachments t; HeadingHome ~j Anoka . Be the Solution! October 2010 Andover City Council To Whom It May Concern: The Anoka County Community Continuum of Care, along with the Heading Home Anoka Education Committee, is once again partnering with the community for homelessness awareness events during November, Homelessness Awareness Month. The purpose of the events is to promote education and raise awareness to help end homelessness in our communities. We feel it is essential that all community members be aware of the importance of homelessness prevention and the impact their participation can have on ensuring that all individuals and families have access to a safe, stable and adequate place to call home. Some of the homelessness awareness activities and partnerships include: · displays of various artworks - created by Anoka County high school students, local artists, and homeless or formerly homeless individuals - at libraries, government centers, Bunker Hill Activity Center, Sandhill Center for the Arts, etc.; . drawings created by children attending the YMCA summer camps will be produced on bookmarks that will be available at all Anoka County libraries, along with resource materials, throughout November; . a play by the The Youth Performance Company, Just Before Sleep, on November 6th, 13th, and 20th at the Mississippi, Rum River, and Columbia Heights libraries; . sleepouts by some churches and schools for non-homeless youth to experience a night of being homeless. We sincerely thank you for your support in proclaiming November, Homelessness Awareness Month in your city. At the end of October, the Anoka County Board of Commissioners will be proclaiming the month of November, Homelessness Awareness Month. Attached is a proclamation form your city can use to partner with us in this important education and awareness effort. I am also attaching some background information on homelessness. If you have any questions or need additional information, please contact me at 763-422-7313. Sincerely, Kristi Koppen Housing Assistant, Anoka County Human Services ~ ~:~dingHome fiiB': ~. :L... L A regional initiative to end homelessness FACTS on HOMELESSNESS Minnesota definition of homeless: Any individual, unaccompanied youth, or family that is without a permanent place to live that is fit for human habitation. Minnesota definition of long-term (chronic) homeless: An individual, unaccompanied youth, or family that has been without a home for a year or more OR has had at least four episodes ofhomelessness in the past three years. Who Is Homeless? . Per Wilder Research Center, an estimated 13,100 Minnesotans are homeless on any given night. Nearly one-half of the homeless persons identified during the Wilder survey were children and youth. The largest change in population group from 2006-2009 was among young adults (age 18-21) - a 57 percent increase. · Approximately 58 percent of the children in families served in emergency shelters or transitional housing programs were age 5 or younger. · Three-fourths of homeless adults report at least one of three major health issues. Many report multiple issues: 19% chronic health condition + serious mental illness; 11 % chronic health condition + serious mental illness + substance abuse disorder. . Forty-one percent of homeless adults report conditions that limit the kind or amount of work they can do. Thirty-three percent of homeless adults report cognitive disabilities. . Of the 669 homeless veterans in the survey, 44% report a service-related health problem. · Per the point-in-time count conducted on January 27,2010: a total of 747 households with 1,301 persons were identified as homeless in Anoka County on that date - a 40% increase from the previous year (535 households with 1,004 persons in 2009). Of the 747 households, 227 were chronically homeless. · Of the 1,301 persons who were homeless: 490 were children in families, 49 were minors age 17 or less, 106 were youth age 18-21, 276 were adults in families, and 380 were single adults. · In the 227 households considered chronically homeless: there were 132 children in families, 16 minors age 17 or less, 32 youth age 18-21,61 adults in families, 89 single male adults, and 45 single female adults. f; HeadingHome ANOKA ~';;'. g:.. A regional initiative to end homelessness What's Needed to End Homelessness? . Understanding that homelessness exists in all regions, including suburban and rural locations, and that it can be ended . Community solutions involving business, public, and philanthropic sectors; non-profit organizations; communities of faith; and private individuals . Supportive services and accessible treatment opportunities · Housing that is safe and affordable o According to HousingLink's hSum Report (2009), Anoka County needs 70% more rental assistance opportunities to provide housing for all households earning less than $25,000 per year. There are about 13,800 households earning less than $25k per year and only about 4,126 rental assistance opportunities available and in use. . Opportunities to have adequate income o According to the National Low Income Housing Coalition, the Fair Market Rent (FMR) for a 2-bedroom apartment in Anoka County is $899 per month. A household would need to earn $2,997 monthly or $35,960 yearly to afford this level of rent and utilities. Assuming a 40-hour work week, 52 weeks per year, that is the equivalent of$17.29 per hour. o In Anoka County, a minimum wage worker earns $7.25 per hour. In order to afford a 2-bedroom apartment at the FMR ($899), the minimum wage worker would need to work 95 hours per week, 52 weeks per year. o In Anoka County, the average wage for a renter is $10.78 per hour. In order to afford a 2-bedroom apartment at the FMR ($899), the renter would need to work 64 hours per week, 52 weeks per year. o In Anoka County, the rnonthly Supplemental Security Income (SSI) payment for an individual is $674. If SSI is a person's sole source of income, they could pay a monthly rent of $202 to be considered affordable (does not cost more than 30% of monthly income). The FMR for a l-bedroom apartment is currently $741 per month. ~ ~:~AdingHome ~:.:. fit> L A regional initiative to end homelessness Costs of Homelessness . People experiencing homelessness are more likely to access more costly health care servIces: o Homeless people spend an average of four days longer per hospital visit than comparable non-homeless people. This adds about $2,414 per hospitalization. o Homelessness both causes and results from serious health care issues, including addiction, psychological disorders, HIV\AIDS, and other ailments that require long-term consistent care. Homelessness inhibits this care as housing instability detracts frorn regular medical attention, access to treatment, and recuperation. The inability to treat medical problems can aggravate the problems, making them more dangerous and more costly. o Since many homeless persons do not have health coverage, they are more likely to seek aid in emergency rooms and urgent care facilities, which is typically more expensive than regular clinic visitations. . Children experiencing homelessness are likely to suffer ongoing consequences: o Children who grow up in homeless families are more likely to become homeless later in life. Almost one-half of homeless adults experienced homelessness before they were 21, and one-quarter before they were 18. o Most homeless children suffer specific physical, psychological and emotional damage due to the circumstances that accompany homelessness. o Homelessness interferes with children's development with most preschoolers experiencing major developmental delays, such as delayed speech and other learning disabilities. o Frequent moves make it difficult for children to keep up in school. Almost half of the homeless children attend two different schools in one year. o Per the Minnesota Department of Education, test scores over time during the 2008-09 school year, 70% of homeless children in 8th grade performed below grade level in reading and 83% performed below grade level in math (vs. 33% and 42% respectively for all students). o Seven school districts\charter schools in Anoka County expended over $360,000 during the 2008-09 school year for transportation services for homeless children in shelters, doubled-up living situations, hotels, or unsheltered locations. C I T Y 0 F NDOVE PROCLAMATION Homelessness Awareness Month Whereas, a total of747 households with 1,301 individuals were identified as homeless on January 27, 2010, of which 490 were children, 49 were unaccompanied minors age 17 or less, and 106 were youth age 18-21. This demonstrates a forty (40) percent increase in the number of households, a twenty-seven (27) percent increase in the number of children, a twenty-nine (29) percent increase in the number of unaccompanied minors, and a ninety-six (96) percent increase in the number of youth age 18-21 identified as homeless since the 2009 count; and Whereas, the Anoka County Community Continuum-of-Care, along with the Heading Home Anoka Education Committee, is sponsoring a countywide education and awareness campaign to help end homelessness in our communities; and Whereas, the Anoka County Community Continuum-of-Care and the Heading Home Anoka committees playa vital role in bringing together our communities and establishing needed partnerships to educate residents and support efforts to end homelessness; and Whereas, it is essential that all citizens of City of Andover be aware of the importance of ending homelessness in our community and the impact their participation can have on ensuring that all individuals and families have access to a safe, stable, and adequate place to call home; and Whereas, this year's event of Homelessness ... the Experience, an art expo of high school students, local artists, and persons who are or have been homeless, is a unique opportunity to join forces to raise awareness and achieve the goal of ending homelessness in our community. Now, therefore, I, Mike Gamache, mayor of the city of City of Andover, on behalf of the Andover City Council, do hereby call upon all citizens of the City of Andover to join the Anoka County Community Continuum-of-Care and Heading Home Anoka committees to help end homelessness in our community. Be it further resolved that the month of November is hereby proclaimed "Homelessness Awareness Month" in the City of Andover. Proclaimed the 19th of October, 2010. Mike Gamache, Mayor Jim Dickinson, City Clerk C I T Y o F ~ NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council FROM: Jim Dickinson, City Administrator SUBJECT: Approval of Minutes DATE: October 19, 2010 INTRODUCTION The following minutes were provided by TimeSaver for City Council approval: September 28, 2010 Workshop October 5, 2010 Regular October 5, 2010 Closed DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. , Attach: Minutes --- -------------- 1 2 3 4 5 6 ANDOVER CITY COUNCIL WORKSHOP MEETING -SEPTEMBER 28,2010 7 MINUTES 8 9 10 The Workshop Meeting of the Andover City Council was called to order by Mayor Mike 11 Gamache, September 28,2010,6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard 12 NW, Andover, Minnesota. 13 14 Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight and Julie Trude 15 Councilmember absent: None 16 Park Commission 17 Members present: Chair Ted Butler, Bull Hupp, Tony Kowalewski, Jim Lindahl, 18 Mark Miskowiec, Shan Rarnnath and Shaun Van Vark 19 Also present: Director of Public Works/City Engineer, Dave Berkowitz 20 Assistant Public Works Director, Todd Haas 21 City Administrator, Jim Dickinson 22 Others 23 24 BUS TOUR 25 26 Mr. Berkowitz indicated the bus tour will focus mainly on Parks and Public Works items, 27 28 . PRAIRIE KNOLL PARK (FIELD USAGE) 29 30 Mr. Berkowitz stated parks maintenance staff is concerned about excessive field usage and they 31 have found other parks that could be used for practice as an alternative so they can preserve the 32 primary fields for games. 33 34 Councilmember Trude would like to use other fields for practices. She indicated she did not 35 want to upset the football parents by not allowing them to park on Prairie Road. 36 37 Mayor Gamache did not see why the parents cannot park in the north lot and walk to the football 38 field. He noted that he has not seen both parking lots full all the time so there is no reason to 39 park on Prairie Road. He thought some people were just being lazy and creating dangerous 40 situations by parking on Prairie Road. 41 42 Councilmember Trude stated she drives by this park frequently and both lots have been full with 43 people parking on the main road. If the residents did not complain and want no parking on the 44 side streets then the people going to the park would not need to park on Prairie Road. She stated 45 if they ban parking on Prairie Road then people will start to park across the street on a different 46 side road and make for more dangerous situations than they have now. 47 Andover City Council Workshop Meeting Minutes - September 28, 2010 Page 2 1 Mr. Haas reviewed some ofthe other parks that are not being used at all for practice fields for 2 football and other sports. 3 4 . PROPOSED DOG PARK LOCATION/10-23 (ANDOVER STATION NORTH) 5 6 The bus tour went to Andover Station North and the Council left the bus to look at the potential 7 of land to be used as a dog park. There was agreement with the Council that this would be a 8 good place for the proposed dog park, 9 10 11 . 2011 PROPOSED STREET RECONSTRUCTION/WATER MAIN POTENTIAL 12 13 The bus tour went to the 2011 proposed street reconstruction site. Councilmember Bukkila 14 wondered why the road needed to be redone because it did not look that bad. Mr. Berkowitz 15 indicated there were a lot of alligator cracking patterns and the road has been repeatedly 16 repatched. He noted the concrete curb will remain. 17 18 19 . HAWKRIDGE PARK 20 21 The bus tour went to Hawkridge Park where they looked at the park development being done. 22 23 Mr. Berkowitz noted they planted grass seed and hoping they do not get a hard frost so the grass 24 germinates and will grow. 25 26 The Council thought the park reconstruction was going well and looked really nice. 27 28 29 . 2010 STREET RECONSTRUCTION 30 31 The bus tour went to the 2010 street reconstruction site and indicated a nice job was done. 32 33 On the way back to City Hall, the Council drove by Sunshine Park where the permanent skate 34 park location is proposed. 35 36 Councilmember Bukkila stated one potential problem will be kids will congregate in the woods 37 and not at the skate park and there will be potential problems. She wondered if there is any other 38 flat area in the park they could look at to locate the skate park at. Mr. Haas did not believe there 39 is. He stated they tried to place it in an area where law enforcement could drive by and see what 40 is going on. Councilmember Bukkila stated the problems will not occur at the skate park but in 41 the trees nearby. 42 43 The Council returned to City Hall for the Joint meeting. 44 Andover City Council Workshop Meeting Minutes - September 28, 2010 Page 3 1 JOINT MEETING WITH PARK & RECREATION COMMISSION 2 3 The Joint Meeting of the City Council and Park & Recreation Commission was called to order at 4 7:03 p.m. 5 6 . CONSIDER LOCATION OF DOG PARK/10-23 7 8 The City Council is requested to consider the Andover Station North Ball Field Complex as the 9 location of the dog park as recommended by the Park and Recreation Commission. 10 11 Mr. Rob & Mrs. Jen Frisbee were at the meeting along with other residents that support a dog 12 park in Andover. 13 14 Chair Butler of the Park and Recreation Commission reviewed the possible locations in the City 15 the Commission reviewed for a dog park. 16 17 Commissioner Hupp stated at Andover Station North the ball park fencing will separate the dog 18 park from the rest of the activity areas in the park. 19 20 Chair Butler continued to review the parks they looked at for the potential dog park and the pros 21 and cons about each one. 22 23 Councilmember Knight asked if fencing would be in the location proposed so the dogs cannot 24 get in the area where people will be located. Chair Butler stated that is correct and explained 25 there would also be gates needed where openings exist to keep the dogs in the proposed park. 26 27 Mr. Haas noted there will be only be one entrance 28 29 Motion by Jacobson, seconded by Bukkila, that after considering the recommendation of the 30 Park and Recreation Commission the Council recommends the Andover EDA approve the 31 location ofthe dog park be located in Andover Station North subject to private funds being 32 raised for installation of fencing. Motion carried unanimously. 33 34 Mr. Rob Frisbee and Mrs. Jen Frisbee thought this was a good recommendation and felt this 35 would be a great place for a dog park and a good thing for the City. 36 37 Mayor Gamache asked if they have looked at Petsmart or Petco for funding for the park. Mrs. 38 Frisbee stated they have looked at Menards for the fencing. Mr. Frisbee stated they have not 39 started fund raising efforts yet since they do not know the details yet and need to figure out what 40 the costs will be before they start fund raising, 41 42 Councilmember Knight thought there should be some signage made to indicate where the dog 43 park will be located. 44 Andover City Council Workshop Meeting Minutes - September 28, 2010 Page 4 1 Councilmember Trude thought they needed to make sure the Andover Baseball Association is 2 notified of this to see ifthere are any concerns with a dog park at Andover Station North. 3 4 . CONSIDER LOCATION OF SKATE PARK 5 6 The City Council is requested to consider Sunshine Park as the location of the proposed 7 permanent skate park as recommended by the Park and Recreation Commission. 8 9 Chair Butler stated they would like to move the skate park permanently to Sunshine Park. 10 11 Commissioner Van Vark explained to the Council the reason why they need to have a permanent 12 skate park located in Andover. 13 14 Councilmember Jacobson asked if they put the skate park in at Sunshine Park will they need to 15 remove the equipment each season. Commissioner Van Vark indicated they would not because 16 this would be a dedicated area and would not need to be moved for other activities. 17 18 Councilmember Knight stated without a fence he would be worried about liability issues with the 19 equipment being used when the park is closed. Commissioner Van Vark stated they would post 20 hours the park will be open and there could be lighting installed. Mr. Dickinson stated he would 21 prefer to have set times and because it is in the open it can be viewed at all hours for activity. 22 23 Commissioner Van Vark noted that even the skate parks that have fencing usually do not get 24 locked after hours. 25 26 Councilmember Trude wondered if they needed a paved trail to the park because this may 27 encourage kids to use the trail for activities. 28 29 Councilmember Bukkila stated the trees by the park concerned her and since they are within 30 fifteen feet of the skate park. She thought this will be troublesome, 31 32 The Commission did not think the trees would be a problem and brush by the skate park could be 33 cleared out to give a better view of the skate park from Crosstown Boulevard. 34 35 Councilmember Bukkila asked what the long term maintenance on the skate park is going to be 36 and how are they going to fit this into the budget. Chair Butler stated this would be looked at in 37 the same way as maintenance to other parks. He thought in the future skate park equipment 38 would be appropriate to add to the CIP plan for equipment replacement like other park items. 39 40 Mr. Haas explained how the Parks Commission would maintain and replace the equipment. 41 42 Chair Butler stated they are recommending the skate park be placed at Sunshine Park with the 43 proposed concrete surface and allocating dollars for some equipment replacement. The budget 44 would total $70,000. Andover City Council Workshop Meeting Minutes - September 28,2010 Page 5 1 Motion by Jacobson, Seconded by Trude, that the City Council concurred with the Park and 2 Recreation Commission on the budget, location and installation of a skate park in 2011 with a 3 concrete pad and no fence. 4 5 Councilmember Trude noted there is a resident in the audience who is concerned with having the 6 skate park next to their yard where the hockey rinks have been constructed. The resident stated 7 the hockey rinks are very close to his property and he would prefer not to have activity there all 8 year round. 9 10 Councilmember Bukkila's concern is with the brush and vegetation around the skate park and 11 would like to have it removed. Mr. Dickinson summarized the direction of the Council relative 12 to the motion, no fencing, be conscious of visibility and a firm budget of $70,000. Being 13 conscious of visibility may require some brush removal. 14 15 Motion carried unanimously. 16 17 . DISCUSS USE OF FIELDS & MAINTENANCE CONCERNS 18 19 Mr. Berkowitz stated field over use continues to be a concern of Public Works staff. Staff would 20 like to discuss options with the City Council on reducing field use to preserve the turf quality for 21 games. 22 23 Mr. Berkowitz stated there is a concern with the field use, especially at Prairie Knoll Park. He 24 noted they would like to work with the Football Association on using alternative fields at other 25 parks for practice to give the main fields some more rest. 26 27 Mayor Gamache indicated it did not look like they were having field problems at Andover 28 Station North or Sunshine Park but Prairie Knoll Park is a concern. 29 30 Commissioner Hupp thought the middle of the field looked the worst because the water seems to 31 pond in there when it rains. He did not think the field was graded properly. Mr. Haas indicated 32 they did regrade and crown the field when they resodded the field but there has been so much 33 activity at Prairie Knoll Park that it has not had time to grow properly. Mr. Berkowitz stated 34 they could look at alternative material for the field if needed. He wondered if football could 35 move further to the sidelines to allow the middle to recover. 36 37 Mr. Haas indicated the Andover Football Association knows the concerns and are willing to 38 make adjustments if needed. 39 40 Councilmember Trude did not think it was all football's fault. She thought lacrosse and soccer 41 were just as rough, if not more, than football and something should be done for all the different 42 sports using the fields. 43 44 The Council discussed with the Park Commission, staff and the Football Association alternatives 45 that can be made in the future to preserve the play fields. ----- Andover City Council Workshop Meeting Minutes - September 28, 2010 Page 6 1 2 Councilmember Trude suggested they continue to work informally with the different 3 associations on finding alternative fields for practice. 4 5 . DISCUSS USE OF FREE SKATING RINKS 6 7 The City Council is requested to discuss the use of free skating rinks that are located around the 8 community to determine if there is a potential to eliminate rinks that get minimal use. 9 10 Mr. Haas stated Terrace Park and Shady Knoll Park are two of the parks they are looking at 11 eliminating the free skating rinks. He stated Shady Knoll Park residents are close enough to the 12 City Hall complex area to skate. He stated Pleasant Oaks really needs a rink since there is 13 nothing else around there. 14 15 Mayor Gamache suggested the City look at the existing hockey and free skate rinks in the same 16 location and get them going and then from there to go to the other rinks and maintain them. 17 18 Council consensus was not to eliminate the rinks, but lower the priority of maintenance. 19 20 . DISCUSS PUBLIC WORKS CAMPUS RINKS 21 22 Mr. Tony Howard, representing the Andover Youth Hockey Association (A YHA) has requested 23 to discuss the Public Works Campus Rinks with the City Council and Park and Recreation 24 Commission. 25 26 Mr. Howard presented his request to the Council and Commission. 27 28 Councilmember Bukkila stated she did not know they were going to build the warming house 29 and thought they were going to rent a trailer this year. She wondered if the cost would be 30 cheaper to rent one for the first couple of years rather than build one. Mr. Howard stated the cost 31 is $3,500 for a temporary warming house and the one they had at Hawkridge Park barely held 32 everyone for just free skating. He noted there are two rinks including a free skate rink so they 33 would need to rent two trailers for all the people that will be using the rinks. 34 35 Mr. Howard reviewed the donations he has received along with donated labor for the site work. 36 37 Councilmember Trude asked if the rinks are done. Mr. Howard stated they need to finish the 38 fencing, which was donated. They also have to get the transformer in for the lights. 39 Councilmember Trude noted the association needed help from the Park Commission to finish up 40 the warming house in the amount of $50,000 or so. 41 42 Councilmember Bukkila thought the Park Commission should give their input on this item 43 before it continues. Mayor Gamache stated this is not necessarily a park so does it fit within the 44 scope for park dedication funding from the Park Commission. Mr. Dickinson reviewed with the 45 Council how the City can help fund the ice rinks, if that is ultimately the direction. Andover City Council Workshop Meeting Minutes - September 28, 2010 Page 7 1 2 Chair Butler wished Mr. Howard would have come to the Park Commission earlier in the year so 3 they could have been more proactive with this. 4 5 Councilmember Bukkila thought Mr. Howard took on a great project but since this was not 6 initiated within the City within the budget framework she is not ready to step out of the box yet. 7 Councilmember Trude stated she is because she knows that Mr. Howard can make things happen 8 and she has seen what he has done at the Community Center. She noted the Council has helped 9 out the Baseball Association with their building and felt they should help out with this also. 10 11 Commissioner Van Vark thought the funds for this could be recaptured in the future from the 12 Hockey Association. 13 14 Mayor Gamache asked what the drop dead date is to get the material purchased. Mr. Howard 15 stated it would be nice to get it going within the next month because they are looking at ice mid 16 December. He stated he has always been about the kids and getting things done for them. He 17 stated he knows of a company that can spread concrete for $1 per square foot and he will pour it 18 for cost for the skate park and asked the Park Commission if they could help them get the 19 warming house built. 20 21 Chair Butler stated he did not know what is required of the City for a bid process. Mr. Dickinson 22 stated this would be considered a formal donation to the City and they would work through 23 appropriate processes. The City would likely need to procure the materials. 24 25 Chair Butler stated he would be willing to look at using some of the miscellaneous project funds 26 to help out but he did not want to drop the projected fund balance below $50,000 as that would 27 set a bad precedent. 28 29 Mr. Frank Kellogg discussed what the Hockey Association has done in the City and for the 30 Community Center. He stated the only component not subsidized in the Community Center is 31 the Hockey Association. They are self sufficient operationally. He stated Mr. Howard is doing 32 this for the kids. 33 34 Commissioner Kowalewski stated they have to look at every aspect of all the associations. He 35 stated they have helped with baseball, football and soccer and he thought they needed to help out 36 the hockey association also. Chair Butler agreed with the sentiments being made but they have 37 $15,000 in miscellaneous project funds that could be used. He would propose using $23,000 38 from the Park Capital Improvement Fund to get this going and leave it to the Hockey Association 39 to get it going. The additional $8,000 would be from the park improvement fund balance. 40 41 Commissioner Hupp stated he liked the idea if there is a way to work it out but he wondered how 42 fast they could get this appropriated and wondered if they would get reimbursed for the money 43 given. Chair Butler did not expect this paid back to the City since it will be enjoyed by all ofthe 44 residents and they do not expect to be paid back by the other associations for helping them out Andover City Council Workshop Meeting Minutes - September 28,2010 Page 8 1 with fields. He thought they should use the $23,000 and have the Hockey Association look at 2 ways others could help to fund this project also. 3 4 Councilmember Jacobson suggested the Park Commission discuss this further to decide what 5 they want to do and make a motion to bring forward to the City Council for review and approval. 6 He did not think a workshop was the place to do this for the Council. The Council concurred. 7 8 The Council recessed at 9:30 p.m. 9 10 The Park Commission continued to discuss their budget and the request by the Andover Hockey 11 Association and what they could possibly provide for the hockey association to continue on their 12 rinks. Discussion centered on Mr. Howard's offer to provide' the skate park concrete pad at cost. 13 14 Motion by Miskowiec, seconded by Hupp, to recommend to the City Council an allocation not to 15 exceed $35,000 from the park improvement fund to assist with the construction of the Public 16 Works campus rinks warming house. Funds to be provided is $15,000 from annual 17 miscellaneous projects, $8,000 available park improvement fund balance and $12,000 from a 18 donation of service to pour the skate board park concrete pad. Motion carried unanimously, 19 20 The Council reconvened at 9:45 p.m. 21 22 The Park Commission adjourned at 9:50 p.m. 23 24 25 COMMUNITY CENTER UPDATE PRESENTATION 26 27 Frank Kellogg and Erick Sutherland updated the Council on the Community Center programs 28 and services that are being provided to the residents. 29 30 The Council indicated the Community Center is operating well and acknowledged Mr. 31 Sutherland and Mr. Kellogg for their continued efforts. 32 33 34 2010 BUDGET IMPLEMENTATION PROGRESS REPORT 35 36 The 2010 Budget and Levy was the outcome of a number of budget workshops with the Council, 37 numerous staff meetings, a December 1, 2009 Public Hearing and adopted on December 15, 38 2009. 39 40 The 2010 Budget includes a total property tax levy of$10,856,299: $7,631,494 (70.3%) 41 operational levy, $1,900,566 (17,5%) debt service levy, and $1,324,239 (12.2%) capital levy. 42 The 2010 gross levy reflects a 2.48% increase over 2009. 43 44 Mr. Dickinson updated the Council on the progress of the 2010 General Fund budget and 45 investment portfolio. Andover City Council Workshop Meeting Minutes - September 28, 2010 Page 9 1 2 3 REVIEW "DRAFT" 2011-2015 CAPITAL IMPROVEMENT PLAN 4 5 Administration/Finance along with all other City departments has completed the process of 6 developing a "Draft 2011-2015 CIP". As part ofthe process, staff worked with various 7 committees and commissions to assist them in completing their work.. The CIP will be brought 8 to Public Hearing on October 19, 2010. 9 10 11 2011 SPECIAL REVENUE, DEBT SERVICE, CAPITAL PROJECTS, ENTERPRISE & 12 INTERNAL SERVICE FUNDS BUDGET DISTRIBUTION 13 14 The Council has had a number of reviews of the 2011 Proposed General Fund Budget that will 15 be supported by the 2011 Tax Levy. The Council did adopt at the September 7,2010 regular 16 Council meeting a Preliminary 2011 Budget with a total property tax levy of $10,856,299. The 17 Council has the right to reduce or keep constant this levy until the final certification dated of 18 December 29,2010. The proposed levy will result in a zero percent (0%) increase in the gross 19 tax levy. 20 21 22 2011 BUDGET DEVELOPMENT UPDATE 23 24 Mr. Dickinson updated the Council on 2011 Budget Development. Mr. Dickinson updated the 25 Council on health insurance negotiations. 26 27 28 OTHER TOPICS 29 30 . Serendipity Purchase 31 32 Mr. Dickinson indicated they have had a couple of groups looking at acquiring Serendipity. This 33 is an upscale restaurant that would like to purchase but wants a liquor license and there is a 34 problem because of the school within the restriction area. He stated a variance would be unlikely 35 so they would need to look at the code to see if they would want to change it. 36 37 Councilmember Trude thought this was not zoned School Zone but a Shopping Zone so the 38 restriction should not apply. 39 Mr. Dickinson asked if they are being too restrictive. Mayor Gamache thought they were and 40 tried to get it changed before. Mr. Dickinson suggested the Council reduce this to five hundred 41 feet or make schools and churches equivalent to 400 feet. Councilmember Trude stated she 42 would rather write a definition that is more narrow rather than change the footage. She stated the 43 school is in a shopping district and should not apply like a school zoning. 44 Andover City Council Workshop Meeting Minutes - September 28, 2010 Page 10 1 Councilmember Knight asked how they compare to other cities. Mr. Dickinson stated Blaine is 2 at 500 feet, and many of the other surrounding cities do not address it in their code. 3 4 Mayor Gamache stated he would support 400 feet to match churches. 5 6 . Cardinal Ridge Second Addition/Scott Allen 7 8 Mr. Dickinson stated Scott Allen is the City IT Coordinator and they do not have any 9 negotiations going on. Mr. Allen has come forward to him asking a question regarding his 10 property. It is assessed for five lots and the problem is the one lot he cannot plot it because of 11 the platting Woodland Crossings, Mr. Allen was unable to work out a deal with the developer to 12 acquire the necessary frontage. 13 14 Mr. Dickinson reviewed the information with the Council. He noted Mr. Allen is trying to sell 15 the property and someone may be interested in buying the first two lots but the others are more 16 difficult to sell without the one lot. 17 18 Councilmember Trude thought the City should have taken the necessary frontage as right-of- 19 way. 20 21 The Council thought Mr. Allen should consult a specialist outside ofthe City. Mr. Dickinson 22 asked ifhe could bring in someone from outside of the City to talk to Mr. Allen to avoid a 23 potential public perception concern. The Council felt that was all right. Mr. Dickinson stated he 24 would look at a neighboring City to see if someone could work with Mr. Allen on this. 25 26 ADJOURNMENT 27 28 Motion by Bukkila, seconded by Jacobson to adjourn at 11:10 p.m. Motion carried 29 unanimously. 30 31 Respectfully submitted, 32 33 Susan Osbeck, Recording Secretary 34 1 2 3 4 5 6 REGULAR ANDOVER CITY COUNCIL MEETING - OCTOBER 5, 2010 7 MINUTES 8 9 10 The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor 11 Mike Gamache, October 5, 2010, 7:00 p.m., at the Andover City Hall, 1685 Crosstown 12 Boulevard NW, Andover, Minnesota. 13 14 Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight and Julie Trude 15 Councilmember absent: None 16 Also present: Director of Public Works/City Engineer, Dave Berkowitz 17 City Planner, Courtney Bednarz 18 City Administrator, Jim Dickinson 19 Others 20 21 22 PLEDGE OF ALLEGIANCE 23 24 25 RESIDENT FORUM 26 27 No one wished to address the Council. 28 29 30 AGENDA APPROVAL 31 32 Councilmember Jacobson stated he would like to delete Item 4 from the agenda since they have 33 not received the Sheriff s check yet. Councilmember Trude stated they could approve this 34 pending a favorable outcome. Councilmember Jacobson noted the applicant has marked he has 35 been guilty of a felony involving liquor. Mr. Dickinson stated as a caveat that this does not 36 necessarily mean a felony, it could be a felony, and this could mean any violation of any State, 37 Local Code Ordinance also. He stated this is an all encompassing check, but he stressed 38 checking the box cover a very broad area. 39 40 Councilmember Trude thought it should be a policy that they do not bring these forward without 41 having a background check completed. 42 43 Motion by Trude, Seconded by Jacobson, to approve the Agenda as amended above. Motion 44 carried unanimously. 45 46 47 APPROVAL OF MINUTES 48 49 September 21,2010, Regular Meeting: Correct as amended. Regular Andover City Council Meeting Minutes - October 5,2010 Page 2 1 There were no changes. 2 3 Motion by Jacobson, Seconded by Trude, to approve the minutes as indicated above. Motion 4 carried unanimously. 5 6 7 CONSENT ITEMS 8 9 Item 2 Approval of Claims 10 Item 3 Adopt Resolution/Appointing Election Judges for the General Election (See 11 Resolution R079-l 0) 12 13 Motion by Trude, Seconded by Bukkila, approval of the Consent Agenda as read. Motion 14 carried unanimously. 15 16 17 DECLARE COSTS, ORDER ASSESSMENT ROLL & SCHEDULE PUBLIC HEARING 18 FOR 2010 DELINQUENT UTILITY FEES & FINES 19 20 Mr. Dickinson explained City Code Chapter 3, 10-3-3D; City Code Chapter 1, 10-1-9F; and City 21 Code Chapter 5, 8-5-3D provide for the collection by assessment of unpaid sewer, water, storm 22 sewer, street lighting service charges, mowing fees, tree removal, false alarm fines and 23 miscellaneous abatement fees. The assessment procedures directed by State Statute 429 are 24 being followed in preparing notice of and preparation for a public hearing to act upon the 25 proposed assessment. 26 27 Mr. Dickinson reviewed the information with the Council. 28 29 Councilmember Knight asked if the debts are made by renters and are not paid, is the owner 30 responsible for payment. Mr. Dickinson stated if the renters do not pay them and they are 31 delinquent at time of the cut off dates, they would be assessed to the underlying property owners. 32 33 Motion by Jacobson, Seconded by Trude, to approve the attached resolution declaring costs and 34 ordering the assessment roll for the purpose of certifying the delinquent sewer, water, storm 35 sewer, street lighting service charges, mowing fees, tree removal, false alarm fines and 36 miscellaneous abatement fees and to approve the attached resolution scheduling a public hearing 37 for the purpose of certifying the delinquent sewer, water, storm sewer, street lighting service 38 charges, mowing fees, tree removal, false alarm fines and miscellaneous abatement fees. Motion 39 carried unanimously. (See Resolution R080-l 0) 40 41 42 CONSIDER PARK COMMISSION RECOMMENDATION/PUBLIC WORKS CAMPUS 43 RINKS PROJECT 44 45 Mr. Berkowitz explained the City Council is requested to consider the Park and Recreation Regular Andover City Council Meeting Minutes - October 5,2010 Page 3 1 Commissions recommendation to allocated funds from the Park Improvement Fund to assist in 2 the completion of the Public Works campus rinks warming house. 3 4 Mr. Berkowitz reviewed the information with the Council. 5 6 Councilmember Jacobson asked how the proposed donation of $12,000 will be coming in. Mr. 7 Dickinson reviewed the process with the Council. He noted the labor for the concrete slab will 8 be the donation. 9 10 Councilmember Jacobson thought there would not be a donation but the person would not profit 11 from this. Mr. Dickinson explained how the donation of $12,000 would come about. 12 13 Councilmember Bukkila asked if the $12,000 will be subtracted from the skateboard park budget 14 total amount. Mr. Dickinson stated the total amount will be in equivalency costs, there will still 15 be a firm $70,000 but if the donation is $12,000 the actual cash paid out will be less, the actual 16 amount paid out will be $58,000 for the skate park if a $12,000 donation is received. 17 18 Councilmember Trude thought the budget amount should be reflected more accurately once the 19 concrete is poured so the Parks Commission does not think there is more out there to spend than 20 what they have budgeted. 21 22 The Council discussed with staffthe skate park budget and how it should be reflected to the Park 23 Commission. 24 25 Councilmember Bukkila asked how the City contributed to the work effort of the hockey rinks. 26 Mr. Berkowitz reviewed the layout with the Council and explained the City did the fine grading, 27 provided and placed the class five in the driveway entrance and parking area. They also fine 28 graded both hockey rinks, free skate, placed class five in both rinks and also seeded. 29 30 Councilmember Bukkila asked if the City did the full grading at other parks. Mr. Berkowitz 31 noted at Hawkridge Park the City did full grading to get it ready in time. 32 33 Motion by Jacobson, Seconded by Trude, to concur with the Park Commission on the 34 recommendation for the skate board park per the discussion section of agenda number 6. 35 36 Councilmember Knight asked if staff could review the information again. Mr. Berkowitz 37 reviewed the information. 38 39 Councilmember Bukkila asked if hockey paid the City anything for any of the work that was 40 done. Mr. Berkowitz stated the Hockey Association did put up a cash escrow that has been used. 41 42 Councilmember Jacobson stated the Hockey Association paid for the lumber, erection of the two 43 rinks, the base for the warming house and putting up the warming house and when completed it 44 will become City property and is a huge donation by the Hockey Association to the City. Mr. 45 Berkowitz stated the Hockey Association is also donating the lighting. Regular Andover City Council Meeting Minutes - October 5,2010 Page 4 1 Councilmember Bukkila asked if for some reason they were able to donate more, would they be 2 able to exceed the $35,000 for that situation. Mr. Berkowitz stated $35,000 is the max as 3 directed through the Park and Recreation Commission. Mr. Dickinson stated if there was a 4 donation outside of the concrete slab the City would consider it. 5 6 Councilmember Bukkila stated when this began the City was hoping the Hockey Association 7 would not come to them for money because at that time the City did not have any money and 8 now they are at the point where there is some money in the budget and it seems like the major 9 benefit to the community is they are able to wrap up two projects at once and if it was not for 10 that she would not be in favor of this. 11 12 Motion carried unanimously. 13 14 15 DISCUSS SETBACK FROM SCHOOLS & CHURCHES FOR LIQUOR LICENSING 16 REQUIREMENTS 17 18 Mr. Bednarz explained a potential new business contacted staff about locating a restaurant with a 19 full menu including liquor in a vacant restaurant building. It was determined that the city's 20 requirements did not allow a liquor license to be issued. 21 22 Mr. Bednarz reviewed the information with the Council. 23 24 Councilmember Jacobson stated just changing the dimensional standards does not solve the issue 25 because you have to go to the zoning issue. It is more than an issue in the southwest area of the 26 City; it is an issue for the entire City. If they are not going to change the zoning, there is no 27 sense in changing the dimensional issue. 28 29 Councilmember Trude stated this has come up multiple times with shopping center tenants and 30 she is frustrated that someone who becomes a tenant in the shopping center then can control 31 anybody else who could potentially be a client in there and to her that is a zoning issue first and 32 if they do not want a preschool, school or church to determine who can have liquor in a strip mall 33 it really limits the potential tenants of a shopping center. She asked if a shopping center zoning 34 can override the use that is in there or do they strictly look at the use. 35 36 City Attorney Baumgartner thought it depended on what they wanted in there, one will control 37 the other and if the Council is in agreement that they cannot coincide side by side then the 38 question becomes if it is a matter of who is there first or does the Council want to take control 39 before anyone comes in and they determine what they want to see there. He thought it might be 40 down to the determination of what is appropriate for that particular use or what use is more 41 appropriate for that area. 42 43 Councilmember Jacobson stated he could see some starter churches and daycare centers going 44 into strip malls which would have a negative effect on everything as far as liquor licensing. 45 Regular Andover City Council Meeting Minutes - October 5,2010 Page 5 1 Councilmember Jacobson did not understand why a liquor store could not be by a school. He 2 understood the reason for a liquor store being next to a church. He wondered what the reason 3 was for this code. 4 5 Mayor Gamache stated they have a couple of commercial areas in town that have been going 6 through hard times and he would like to see fewer regulations because he did not think it would 7 help business. He thought the thousand feet restriction was excessive. 8 9 Councilmember Trude noted she has lived in other cities and has seen some ofthe issues come 10 up because they have more business districts. She thought an issue with having a liquor store by 11 a daycare or school is that some people that go in to purchase are already inebriated and people 12 do not feel that children should see this. Another issue is that people who are of the age that can 13 purchase alcohol will purchase it and then pass it off to people who are not ofthe age. She sees 14 this as a zoning issue and if it is zoned for commercial and business then the liquor license does 15 allow them to look at some of these things. She would not do a big change without public input. 16 17 Councilmember Jacobson thought this should go before the Planning and Zoning Commission 18 for a public hearing and review to get their recommendation to bring back to the City Council. 19 20 Councilmember Bukkila agreed. Mayor Gamache did think they needed to go back to the 21 Planning and Zoning Commission but thought they should get some Council guidance. He 22 stated he would be in favor of changing the zoning district for liquor licenses in the 23 neighborhood business areas for restaurants. He stated the shopping center district is not bad for 24 restaurants since they are usually on busy corners and he would reduce the distance to be the 25 same as churches. 26 27 Councilmember Knight asked what the magic number is. Councilmember Bukkila stated if 28 someone wants liquor bad enough they will drive anywhere to get it. 29 30 Councilmember Trude stated there are policy reasons to have these areas separated and she 31 thought the public was concerned about people who consume a lot of alcohol being near children 32 or activities where children are at. She thought the thousand foot distance was because of the 33 size ofthe lots and other cities are at 400 feet. She wondered ifthey should allow liquor in the 34 shopping center districts and then it is a tenant beware because they choose to go into a location. 35 36 Councilmember Knight asked if a liquor store was in a shopping center and a school came in 37 would the liquor store have to leave. City Attorney Baumgartner stated they would not since the 38 liquor store was there first and the school chose to come in after the liquor store was in there. It 39 would be different if a school was there first. 40 41 Mayor Gamache thought they needed to look at their neighborhood business areas as being 42 suitable with a CUP for the on-sale liquor and he would also be in favor of looking at reducing 43 the one thousand foot limit and basing it more on the distance that they have for churches. 44 45 Councilmember Trude wondered what the City Attorney thought about the distance between Regular Andover City Council Meeting Minutes - October 5,2010 Page 6 1 churches and schools and the package stores and what the legislative intent was. City Attorney 2 Baumgartner thought it was more perception than anything else. 3 4 Councilmember Jacobson stated the last couple legislative sessions have had discussion 5 regarding allowing grocery stores to sell liquor and how would that affect them. City Attorney 6 Baumgartner stated it would change things and they would have to allow it but they could 7 regulate it to an extent. 8 9 Motion by Jacobson, Seconded by Bukkila, to remand this to the Planning and Zoning 10 Commission to hold a public hearing, sending the minutes ofthis item to them for review. 11 12 Councilmember Trude asked if the Planning Commission should look at the distance and zoning. 13 Councilmember Jacobson stated that is what he wanted them to look at also. 14 15 Councilmember Trude stated her goal would be able to recruit more restaurants that could have 16 an on-sale license. She would not want to encourage more off-sale locations. 17 18 Councilmember Jacobson stated he wanted to make sure that if something is done it will not 19 degrade the area or areas around it. 20 21 Councilmember Trude stated the whole issue of tenants in a shopping center being able to 22 control the use troubles her and ifthey have an area that is strip mall zoned that would normally 23 allow a restaurant serving liquor would not be allowed if a church or school were in there. 24 25 Motion carried unanimously. 26 27 28 SCHEDULE OCTOBER EDA MEETING 29 30 The Council is requested to schedule an EDA meeting at 6:00 p.m. before the October 19, 2010 31 City Council meeting. 32 33 Motion by Jacobson, Seconded by Knight, to schedule an EDA meeting at 6:00 p.m. before the 34 October 19,2010 Council meeting. Motion carried unanimously. 35 36 37 ADMINISTRATOR REPORT 38 39 City Administrator Dickinson updated the Council on the administration and city department 40 activities, meeting reminders, CIP Projects and development activity. 41 42 43 MAYOR/COUNCIL INPUT 44 45 (Park Signs) - Councilmember Trude stated she drove up to the Martin Meadows site and they Regular Andover City Council Meeting Minutes - October 5, 2010 Page 7 1 have the park rules posted and also signs that guide you through the property. She thought it was 2 very nice. She thought they should have maps online to figure out distances, etc. Mr. Bednarz 3 stated the Open Space Commission is going to go out to Martin Meadows with the former 4 property owner to look at the site. He explained what they are planning on doing to the site over 5 time. 6 7 (Community Garden Plots) - Councilmember Jacobson stated this year they had some garden 8 plots and he wondered if there were any complaints or suggestions from people and are they 9 going to continue it next year and if so when can people sign up. Mr. Berkowitz stated they 10 received two complaints, one was regarding spigots and the other complaint was there was 11 foreign exotic plant growing out there and they took care of it. He stated the people who have 12 already had a plot have until January to commit to another year and if there are any open they 13 will be open to the public for rent. 14 15 Councilmember Jacobson asked ifthey could open up more lots if needed. Mr. Berkowitz stated 16 they could look at this after this coming year and if it is successful again they could look at 17 expanding for the next growing season. 18 19 Councilmember Jacobson asked how they did monetarily. Mr. Berkowitz believed they 20 collected approximately $2,800 and the City had around $3,000 in it so they figured it would 21 take a couple of years to recoup costs. 22 23 Councilmember Knight asked if the parking issue was resolved. Mr. Berkowitz stated he was 24 not aware of one complaint registered about parking out there. 25 26 27 The Council recessed at 8:20 p.m. to go into a Closed Session to discuss Special Assessment 28 Appeal- Pitman - PIN # 03-32-24-34-0007 29 30 The Council reconvened at 8:50 p.m. to adjourn. 31 32 Motion by Jacobson, Seconded by Bukkila, to adjourn. Motion carried unanimously. The 33 meeting adjourned at 8:51 p.m. 34 35 Respectfully submitted, 36 37 Susan Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes - October 5, 2010 Page 8 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - OCTOBER 5, 2010 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE......................................................................................................... 1 RESIDENT FORUM ....................,.....,...,......,.....,...............................,......................................,... 1 AGENDA APPROV AL......................................................................................,...................,....... 1 APPROVAL OF MINUTES........................................................................................................... 1 CONSENT ITEMS ......................................................................................................................... 2 Approval of Claims......................,.............................................................................................. 2 Adopt Resolution/Appointing Election Judges for the General Election (See Resolution R079- 10) ...................................................................................................................................... 2 DECLARE COSTS, ORDER ASSESSMENT ROLL & SCHEDULE PUBLIC HEARING FOR 2010 DELINQUENT UTILITY FEES & FINES (See Resolution R080-1O) ........................... 2 CONSIDER PARK COMMISSION RECOMMENDA TIONIPUBLIC WORKS CAMPUS RINKS PROJECT ...................................................................................................................... 2 DISCUSS SETBACK FROM SCHOOLS & CHURCHES FOR LIQUOR LICENSING REQUIREMENTS ...,.................................................................................................................4 SCHEDULE OCTOBER EDA MEETING ....................................................................................6 ADMINISTRATOR REPORT .......................................................................................................6 MAYOR/COUNCIL INPUT ..........................................................................................................6 Park Signs................................................................................................................................... 6 Community Garden Plots...............................................,............................................................ 7 ADJOURNMENT........................................................................................................................... 7 CID 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Consider Off-Sale 3.2% Malt Liquor License & Tobacco License/Kwik Trip DATE: October 19,2010 INTRODUCTION Kwik Trip, Inc. has applied for an Off-Sale 3.2% Malt Liquor License and Tobacco License for Kwik Trip #812 located at 1756 Bunker Lake Boulevard NW. Kwik Trip has a projected opening date of December 22,2010. The 2010 license fees have been pro-rated to reflect that date. DISCUSSION Kwik Trip Inc. has applied for their licenses and paid the appropriate fees. The Sheriff s Office has completed their background investigation. ACTION REQUIRED The City Council is requested to consider approval of the Off-Sale 3.2% Malt Liquor and Tobacco Licenses for Kwik Trip for the period December 22,2010 through December 31,2011. Respectfully submitted, ~~~ Michelle Hartner Deputy City Clerk Attach: License Applications Anoka County Sheriff s Office Background Check Certification ~- ~ ~\ND,b\rn;Rt- ~~,. . _. .\,..'~ Jl':'-.~", ...A. ~ . - ,_... "<- .--=- 1.685 CROSSTOWN BOULEYARD N.W. 0 ANDOVER, MINNESOTA 553040 (763) 755-5100 FAX (763) 755-8923 0 WWW.CI,ANDOVER.MN.US License To SeH Tobacco at Retail Application Form Pursuant to City Ordinance No. 227, all persons requesting to sell tobacco at retail are required to proVide the following information. Ot' >1..CL1d /? 2/e/(,;7zu. Phone " Applicant's Name I ~.- Applicant's Address ( / I - . ...---, - .--/ Business Name -K-ufl<~?))g/cZ. Phone~ 3 ~15'7 -.lf1CJO Business Address /702. c&{/'lrter- ~ ~dI.A/?J. C . J,- ," .' ;.' ...., Type of Business Conducted at Locatio.n dJ? t/e'J/e/? Cf c51r:J/c ?u/ / <- .s-el/ .5'e/?,tfi4 I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if foi.md to have violated the provisions of Ordinance 227 providing fotthe granting of this license. I hereby solemnly swear that the foregoing statements arE;l true.and correct to the best of my knowledge. 1'0"" ,~ (f r 9-/3~/() Si ature of pplicant Date License Fee: $250:00 Receipti;t~a () ID - D035'..1- . . . . city CoUncil Action: .~ Approved ~ Denied Date License# blOI O.(Jo:lS.J-. . . . -,-. . . . 1686 CROSSTOWN BOULEVARD N.W. 0 ANDOVER, MINNESOTA 56304' (763) 765:5100 FAX (763) 755-8923' WWW.CI.ANDOVER.MN.US COMBINATION APPLlCA TION. FOR RETAILERS (ON-SALE) (<?!F-SALE) 3.2 % MALT LIQUOR LICENSE To the City of Andover, County of Anoka. I, ('D"'/2d/d;:: 2/cfIC:'2-J , of the City of . 6J .~ I ....... /La. as Co-. , County of kC.-"Oss"(~' hereby make application for the following Iicense(s)(t9ff-Sa@) (On-Sale) establish?d pursuant to an Ordinance passed by the Andover City Council. . For the past five years my residence has been as follows: - -,. 1'.., ~, . - \./ --,.--'-~' -- ';"--'.,.' -- I was born - .. - / at - (month';day, year). . (City, Village, or Town) ~C:5d.e-.ve.7 ~ 'k~.. I am the of - .c..V/ //'''-/0. /;I C . // .I (Title, Officer) .. (Name of Organization) located atthe following address /6;2C CJ~ Sr, A0 6lLc2lo 7; {&i<-Gos5C; ?u/..5 -zj.c; oz The date the organization was incorporated /cJ- (-c:;if The name and address of the officers are as follows: Donald P. Zietlow,.President. .. 2~02 Bergamot PI., Onalaska; WI 54650 .' Steven D. zietlow, Secretary N2448 'three Town Rd.1La Crosse, WI 54601 Name of Business: ~/k' -7 rp -=if- cf/~ , Business Address: /756 ~di ker kkcB/t/c:/ i./ctf. \i)l r) '~ . Store Manager: J]f{ . /e:/c{S~ Store Phone Number: Itd I t2L.f;zllah!e vef / C:\Documents and Settings\ScottA.CITY _HALLILocal Settings\Temporoy Internet Files\OLK 15D\3.2.',{ Malt Liquor.doc I I agree, as part of this application, to furnish a list of all other persons, firms, or corporations having an interest in the licensed organization. I will notify the City of Andover of any change in legal ownership or beneficial interest in such organization. I am_ am not~ engaged in the retail sale of intoxicating liquor. I have_ have not V had an application for licenses rejected previously. I have~ have not_ been convicted of a felony orof violating any national or state IiqiJor law or local ordinance relating to the manufacture, sale or transportation of intoxicating liquor. Gambling or gambling devices will not be permitted on the licensed premises. I have no intention or agreement to transfer this license to another person. I agree to waive myconsti.tutional rights against search and seizure and will freelY permit peace officers to inspect my premises and agree to the forfeiture of my license if found to have violated the provisions of the ordinance providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. d~~/t- 9-/3 "/C.J Sig al re 0 IPplicant Dale License Fees:. ...... .... .. .. .' , ," . .. .. . . . . . ... ."' . . . TemporarY: $25:00 (3d~y maX.) ... .. ... .. Rec~ipt#~OiO~C)0355 .' ..... .... . . ..OffcSaIB 3.2% Malt Liqupr:$75.00.~ On-Sale 3:2% Malt Liquor: $200;00 . , -' . . Action by City Council: ~ Approved . ~ Denied . Date: License # ~O 10:" 0 0 3.5.5 C:\Documents and SettingsIScottA.ClTY_HALL\Local SettingslTemporary. IntemetFilesIOLKISP\3.2% Malt Liquor.doc . Office of the Sheriff Anoka County Sheriff Bruce Andersohn 13301 Hanson Boulevard NW; Andover, MN 55304-4009 (763)323-5000 Fax (763)422-7503 October 6, 2010 Michelle Hartner City of Andover 1685 Crosstown Blvd N.W. .. Andover, MN 55304 RE: Combination Application for Retailers (On-Sale) (Off-Sale) 3.2 % Malt Liquor License, Kwik Trip #812 Dear Ms. Hartner: I received the attached Combination Application for Retailers (On-Sale) (Off-Sale) Malt Liquor License regarding the above. As you requested, a criminal background investigation was conducted on the following individual(s): 1. Donald Paul Zietlow 2. Steven Donald Zietlow. _._ Certification by the Anoka County Sheriff's Office This is to certify that to the best of my knowledge the above-named individual has not been convicted within the past five years of any violation of laws of the State of Minnesota, or Municipal Ordinances relating to the sale of non-intoxicating malt liquor or intoxicating liquors except as herein stated: No records found. In the event it is determined that a criminal background search is needed on other associates of the business entity, please provide me with the individual's complete name (first, middle, and last names), along with his/her date of birth. Please note that the above-named individuals may have other-reported incidents that do not include the sale of non-intoxicating malt liquor or intoxicating liquors. Sincerely, :ro~~~ Sheriff psI ---.-------. , /',.:-:-:: '.. : Affirmative Action/ ~~~a:..9~P9rtunity Employer '-' ~ ~ ;' ,~- .. '; . ~,rT'.: ---- @) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Adopt Resolution/Extend Northwest a County Community Consortium Joint Powers Agreement DATE: October 19,2010 INTRODUCTION The Joint Powers agreement between Anoka County, School District #11 and the cities of Anoka, Ramsey and Andover will expired on December 31, 2010. DISCUSSION The Joint Powers Agreement's primary purpose is the Youth First Program and is for a term of two years. Anoka County, the lead agency, extended their participation on September (see attached resolution). ACTION REOUESTED The Andover City Council is requested to adopt the attached resolution extending the Joint Powers Agreement until December 31, 2012. -~ COUNTY OF ANOKA OFFICE OF COUNTY ADMINISTRATION GOVERNMENT CENTER 2100 3RD AVENUE STE 700 - ANOKA, MN 55303-5024 (763) 323-5700 September 30,2010 TIM Y ANTOS Deputy County Administrator Direct #763-323-5692 Ms. Diane Henning, Chair NW ACCC 2740 Wingfield St. North Anoka, MN 55303 Dear Ms. Henning: For your information and file, please be advised that the Anoka County Board of Commissioners, at the most recent meeting of Tuesday, September 28,2010, adopted the attached Resolution #2010- 124, Resolution Extending the Northwest Anoka County Community Consortium Joint Powers Agreement (Contract #2008-0336A). Should you have any questions regarding this matter, please do not hesitate to contact me. Sincerely, \,NA.\~ f"T"\" 'Tr.. 1illl X alltoS Deputy CountyAdministrator TY:tp Attachment cc: Jerry Soma, Human Services Division Manager Dee Guthman, Associate County Administrator Gayle Alexander, Anoka County Community Resources Heidi Geiss, Youth First Program Coordinator Dennis Carlson, Superintendent, Anoka-Hennepin Independent School District No. 11 Michelle Vargas, Chief Financial Officer, Anoka-Hennepin Independent School District v.l'im Dickinson, Andover City Administrator Tim Cruikshank, Anoka City Manager Kurtis Ulrich, Ramsey City Administrator FAX: 763-323-5682 . Affirmative Action I Equal Opportunity Employer TDDITTY: 763-323-5289 BOARD OF COUNTY COMMISSIONERS Anoka County, Minnesota DATE: September 28, 2010 RESOLUTION #2010-124 OFFERED BY COMMISSIONER: Erhart RESOLUTION EXTENDING THE NORTHWEST ANOKA COUNTY COMMUNITY CONSORTIUM JOINT POWERS AGREEMENT (CONTRACT #2008-0336A) WHEREAS, the Anoka County Board of Commissioners on May 23, 1995, approved a Northwest Anoka County Community Consortium Joint Po'wers Agreement; and, WHEREAS, the Intergovernmental Committee on May 25, 1995, gave final approval to the Joint Powers Agreement between Anoka County; cities of Andover, Anoka, and Ramsey; and Anoka- Hennepin Independent School District No. I I to create an organization to be known as the Northwest Anoka County Community Consortium; and, WHEREAS, said Joint Powers Agreement was to sunset on December 31, 1996, and could be renewed for additional tenns of two years each by resolution of all of the governing bodies of the parties hereto prior to the expiration date of December 31, 1996; and, WHEREAS, said Joint Powers Agreement was renewed by Resolution #96-162 with a sunset date of December 31, 1998; by Resolution #99-7 with a sunset date of December 31, 2000; by Resolution #2000-147 with a sunset date of December 31, 2002; by Resolution #2002-162 with a sunset date of December 31,2004; by Resolution #2004-162 with a sunset date of December 31,2006; by Resolution #2006-159 with a sunset date of December 31, 2008; and by Resolution 2008-142 with a sunset date of December 31, 2010; and, WHEREAS, the Anoka County Board of Commissioners wishes to continue the membership of the consortium oflhe Joint Powers Agreement: NOW, THEREFORE, BE IT RESOLVED that the Anoka County Board of Commissioners authorizes extending the Joint Powers Agreement for a two-year period expiring on December 31, 2012. BE IT FURTHER RESOLVED that a certified copy of this resolution shall be sent to the administrators of Anoka-Hennepin Independent School District.No. II and the administrators of the cities of Andover, Anoka, and Ramsey. STATE OF MINNESOTA) (- COUNTY OF ANOKA ) .'is YES NO I, Terry L. Johnson. County Adniinistrator, Anoka County, Minnesota, DISTRICT #1- BERG X hereby certify that I have compared the foregoing copy of the resolution of the county board of said county with the original record DISTRlCT #2 - LANG X thereof on file in the Administration Office, Anoka County, Minnesota, as stated in the minutes of the proceedings of said board at a DISTRICT #3 - WEST X meeting duly held on September 28. 2010. and that the same is a true. and correct copy of said DISTRICT #4 - KORDIAK original record and of the whole thereof, and that X said resolution was duly passed by said board at said meeting. DISTRICT #5 - VACANT Witness my hand and seal this 28th day Ofseler 2010. .1iA1tJ (~L,~ DISTRICT #6 - SlY ARAlAR X .~ ,. I J\ TERRY L. JOHNSON DISTRICT #7 - ERHART X UNTY ADMINISTRATOR - CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION EXTENDING THE NORTHWEST ANOKA COUNTY COMMUNITY CONSORTIUM JOINT POWERS AGREEMENT WHEREAS, the Andover City Council approved a joint powers agreement between Anoka County, Anoka-Hennepin School district #11 and the cities of Anoka, Ramsey and Andover to create an organizations known as the Northwest Anoka County Community Consortium; and WHEREAS, the current agreement will expire on December 31, 2010; and WHEREAS, the City of Andover wishes to extend the Northwest Anoka County Community Consortium Joint Powers Agreement. NOW, THEREFORE, BE IT RESOLVED that the City Council ofthe City of Andover extend the agreement to December 31, 2012. BE IT FURTHER RESOLVED that the agreement may be renewed for an additional term of two years by resolution of all governing bodies. Adopted by the Andover City Council on the 19th day of October 2010. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk C I T Y o F @ NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Captain Tom Wells - Anoka County Sheriffs Office SUBJECT: Anoka County Sheriff's Department Monthly Report - Sheriff DATE: October 19,2010 INTRODUCTION Captain Tom Wells from the Anoka County Sheriffs Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. ' . ~ .- , - ., DISCUSSION To be verbally presented. ACTION REOUIRED For Council information. Respectfully submitted, Captain Tom Wells Anoka County Sheriff s Office ..,- .. ~! @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayo, ""d COUlloil Memb= r CC: Jim Dickinson, City Administrator - FROM: David D. Berkowitz, Director of Public orks/City Engineer SUBJECT: Hold Public Hearing/Adopt Assessment Roll/lO-2/2010 Street Reconstruction - Engineering DATE: October 19,2010 INTRODUCTION Staff will give a project overview and then the City Council is requested to hold a public hearing and approve the resolution adopting the assessment roll for the Project 10-2, 2010 Street Reconstruction. DISCUSSION The south half of the Woodland Meadows development was reconstructed this summer as part of the 2010 Street Reconstruction program (see attached location map). In accordance with the Roadway Reconstruction Assessment Policy, twenty-five percent (25%) of the total project costs are being assessed to the benefiting properties. The total project cost was $768,598.22, with $192,149.56 to be assessed to the benefiting properties. The remaining project costs ($576,448.66) will be funded by the City through the Road & Bridge Fund. The feasibility report identified the estimated assessment to be $6,440.00 per lot. The actual assessment rate based on actual project costs is $4,686.57 per lot. The Assessment Roll is on file in the City Clerk's office for review. Attached are the following: . Resolution adopting the assessment roll . Example notice and letters sent to property owners . Location map . Assessment worksheet . Example assessment roll BUDGET IMPACT Seventy-five percent (75%) of the total project costs for the project will be funded from the City's Road & Bridge Fund and the remaining 25% of the total project costs will be assessed to the benefiting properties. The assessment for the park property located within the project will be funded by the Road & Bridge Fund. Based upon current market conditions these assessments are extended over a 10-year period at 4.5% interest. Mayor and Council Members October 19,2010 Page 2 of2 ACTION REOUIRED The City Council is requested to hold the public hearing and approve the resolution adopting the assessment roll for Project 10-2,2010 Street Reconstruction. Respectfully submitted, (J~(), i David D. Berkowitz ,/,/ r/" V Attachments: Resolution, Letter & Notice Sent to Property Owners, Location Map, Assessment Worksheet & Example Assessment Roll ,/ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NO. 10-2 , 2010 STREET RECONSTRUCTION. WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and passed upon all objections to the proposed assessment for the improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount equal to or greater than the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2011 and shall bear interest at a rate of 4.5 percent per annum from the date of the adoption of this assessment resolution. 3. The owners of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property with interest accrued to the date of payment to the City Treasurer. MOTION seconded by Councilmember and adopted by the City Council at a reqular meeting this 19th day of October , 2010 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor . Michelle Hartner - Deputy City Clerk ) ~Q~~ ~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US September 27,2010 033224330003 Douglas & Pauline Stahl 17428 Uplander St. NW Andover, MN 55304 Re: 2010 Street Reconstruction/Project 10-2 Dear Mr. & Mrs. Stahl: Enclosed please find the public hearing notice for the proposed assessment for street reconstruction as part of the 2010 Street Reconstruction project. The public hearing is scheduled for Tuesday, October 19, 2010 at 7:00 p.m. at the Andover City Hall. < The estimated assessment per lot was $6,440.00 and the actual assessment amount will be $4,686.57 per lot. Once the public hearing is held and the assessments are approved by the City Council a subsequent letter will be mailed explaining the payment process. If you have any questions, feel free to contact me at (763) 767-5133 or Jason Law at (763) 767-5130. Sincerely, Q.-;eQ. ~. David D. Berkowitz, P.E. Director of Public Works/City Engineer DDB:rja End / c I T Y 0 F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA PUBLIC HEARING FOR PROJECT NO. 10-2 NOTICE IS HEREBY GIVEN that the City Council of the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, on Tuesday, October 19, 2010 at 7:00 PM to pass upon the proposed assessment for street reconstruction in the following described areas: 2010 Street Reconstruction Woodland Meadows (South :Y2) The proposed assessment roll is on file for public insp~ction at the City Clerk's Office. The total amount of the proposed assessment is $4,686.57 per lot. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount unless a signed, written objection is filed with the Clerk prior to the hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk. BY ORDER OF THE CITY COUNCIL ~(lA~ Michelle Hartner - Deputy City Clerk Publication Dates: October 1, 2010 (Anoka Union) ,;0 Capital Improvement Plan Project Name: ANNUAL STREET RECONSTRUCTION (2010) WOODLAND MEADOWS - SOUTH HALF - fe- rn z 0 a:: w > N Location Map LEGEND w1f, (iJ Project Location Q Lots/Parcels s CJ Park 0 Water 0 250 500 1,000 Q Right of Way , , Feet 0 City Limits FINAL ANDOVER ASSESSMENT WORKSHEET Project Name: 2010 Street Reconstruction Project No. : 10-02 Feasibility Report Date: 12/15/09 Amount: $ 852,540.00 Contract Award Date: 4/6/10 Amount: $ 610,506.90 Final Contract Cost Amount: $ 600,113.87 Additional Costs (Screen Rental for Fill Material) $3,048.00 Final Construction Cost $ 603,161.87 Expenses Engineering (Includes SUlveying, Inspection & Staking): $ 113,060.81 Consulting Costs $ 1,106.00 Aerial Mapping (1 % of street) $ 5,215.80 Drainage Plan (0.3% of streeUstorm) $ 1,800.34 Administration (3%) $ 18,003.42 Assessing (1%) $ 6,001.14 Bonding (0.5%) $ - Recording Fees / Legal & Easement $ 422.10 Advertising $ 476.01 Permit and Review Fees $ 1,150.00 Street Signs (Materials and Labor) $ 3,893.08 Material Testing $ 3,108.40 Construction Interest $ 3,448.10 City Costs $ 7,751.15 Total Expenses $ 165,436.35 Expenses Multiplier 27.428184% Total Project Cost Amount: $ 768,598.22 Woodland Meadows (South 1/2) Construction Costs $ 603,161.87 Assessable Construction Costs (25%) $ 150,790.47 Assessable Indirect Expenses $ 41.359.09 Total Assessable Costs $ 192,149.56 Assessment Rate Per Unit (Bid Prices) $ 192,149.56 /41 Units=: $ 4,686.57 Assessment Rate Per Unit (Feasibility) $ 6,440.00 Total Assessments $192,149.56 Total City Costs $576,448.66 Final Assessment Worksheet -- - ~ '1 0 ..J "'N '" cOc.O N ~ ~ "'''' N <ON C> ~ ...~ on i If> If> j N<O '" "'... N 0 ccit.ci N N <ON C> 0 '" '" N If> If> If> ~ .....~ '" N '" C> N '" '" No) N <ci ~ ...... C> <0 0 0 '" '" '" N ~ If> If> If> ~..... '" C> ON N ~ CO aiM N .,; ~ ~..... C> 0 0 '" '" N ~ If> If> If> <ON '" 0 <0<0 N N ... <ciLci N ex; ~ C>C> C> N 0 ... '" "!. N ~ If> If> If> .....~ '" <0 NO N '" CD Lci~ N ~ is ~ .....~ C> 0 ...~ '" ~ 0::0:: N N w- If> If> If> >C 0'" OE z'" ~..... '" '" c(lll "'... N ~ 11.'" It> ~r--: N ci O~ ~ '" '" C> 0 0 ...~ '" <0 ~]! N N -u If> If> If> 0", C. rn N<O '" ... NO N C> ... uir---: N <t ~ "'''' C> '" 0 ...~ '" 0 N M If> If> If> "'0 '" <0 ...'" N ~ '" cOLd N ci ~ ~..... C> C> 0 ...~ '" ... N M c If> If> If> 0 n ::l '" '" '" ... ~ - "'... N <0 '" :. N cOM N <ci c " 0 '" ~ C>C> C> 0 U 0 "'~ '" C> ~ N M 0 If> If> If> ~ 0; 0 N e ,: - ... ~QOO "'0 '" C> N rn It> O~N '" C> N ~ 0 .; It> . ~d N .,.; ~ . N '" 0 ro '" ... '" ~ "'~ C> 0 .D N "0 '" It> ~ "'N '" '" E ... 0 ...- .s N l- N C. 0 " 0 If> If> If> If> If> rn ~ t=-: z~~ en .sJ!j~ -- ]i Gi Ill.. 0 -00 "' c... u W Q....JO ~ III C" - ~ 0 " O::"E uco I- Iii .., ...J "C ,,- III !;: ~ lD ~ t)E>. .- " 0; ~- ~ iG'~ a. lD 0 a. "a._ 0; _.. III C. .5~S 'u " " " .Dc( 'c E a. ::l z @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Public Hearing - 2011-2015 Capital Improvement Plan DATE: October 19,2010 INTRODUCTION The City Council is requested to hold a Public Hearing to give the public the opportunity to coinment on the proposed 2011-2015 Capital Improvement Plan (CIP). DISCUSSION A publication (attached) was in the Anoka Union noticing a public hearing that will be conducted by the City Council of the City of Andover, Minnesota on Tuesday, October 19,2010 at 7:00 p.m. The proposed 2011-2015 CIP is the product of numerous staff meetings and workshops with the City Council. The proposed Capital Improvements Plan is attached for your review and copies are available for public viewing in the Finance Department at City Hall. BUDGET IMPACT Detailed cost analysis is presented in the CIP document. ACTION REOUESTED Receive a brief presentation, hold a public hearing and consider approving the attached resolution adopting the 2011-2015 CIP. "- "- Attachments - Publication, Resolution and Proposed 2011-2015 CIP [ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF PUBLIC HEARING The Andover City Council will hold a public hearing on the 2011 - 2015 Capital Improvements Plan at 7:00 p.m., or soon thereafter as can be heard on Tuesday, October 19,2010 at Andover City Hall, 1685 Crosstown Blvd NW, Andover, Minnesota. The purpose of the hearing is to receive public testimony on its proposed Capital Improvements Plan for the five-year period from 2011 through 2015. The proposed Capital Improvements Plan is on file and is available for review in the Finance Department at City Hall. Jim Dickinson, City Administrator Publication Dates: October 8, 2010 October 15, 2010 CITY OF ANDOVER COUNTYOFANOKA STATE OF MINNESOTA RES. NO A RESOLUTION ADOPTING THE CITY OF ANDOVER 2011-2015 CAPITAL IMPROVEMENT PLAN. WHEREAS, the preparation and adoption of capital improvement plans is recognized as sound financial practice; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's infrastructure and equipment; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby adopts the 2011-2015 City of Andover Capital Improvement Plan. Adopted by the City of Andover this 19th day of October 2010. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor James Dickinson - City Clerk STATE OF MINNESOTA) COUNTY OF ANOKA) CITY OF ANDOVER) I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, do hereby certify that I have carefully compared the attached Resolution No. _ adopting the City of Andover 2011-2015 Capital Improvement Plan with the original record thereof preserved in my office, and have found the same to be true and correct transcript of the whole thereof. IN TESTIMONY WHEREOF, I have hereunto subscribed my hand this 19th day of October 2010. James Dickinson - City Clerk C I T Y o F (!) NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule November EDA meeting DATE: October 19, 2010 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the November 16,2010 City Council meeting. DISCUSSION Tentative agenda items for a regular EDA meeting have been identified as follows: 1. Purchase Agreement/Letter of Intent/Progress Review 2. TIF District & EDA Budget Update 3. Discuss/Adopt 2011 EDA Budget 4. Andover Station Maintenance Discussion 5. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. ACTION REQUIRED Schedule an EDA meeting at 6:00 pm before the November 16,2010 City Council meeting. '--- ~ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule November Council Workshop DATE: October 19,2010 INTRODUCTION The Council is requested to schedule a Council Workshop for the month of November for a number of miscellaneous business items. . DISCUSSION Potential agenda items for a general November workshop have been identified as follows: 1. Discuss City Newsletter Options 2. 2010 Budget Implementation Progress Report & Monthly Investment Report 3. 2011 Tax Levy and Budget Development Discussion 4. Discuss the Concept of an Administrative Fines Process 5. City Administrator Annual Review 6. Other Topics Other items may be added upon Council request or operational need. ACTION REQUIRED Schedule a November Council workshop a few suggested dates are November 23rd & November 30th at 6:00 p.m., or another date and time acceptable to the Council. @) 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: October 19,2010 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development Activity 3. Update on CIP Projects 4. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for October 19,2010 City Council Meeting DATE: October 19,2010 The City Council is requested to receive the following supplemental information. Consent Items Item #2. Approve Payment of Claims (Supplemental) - Finance Discussion Items Item #5. Anoka County Sheriffs Dept. MontWy Report (Supplemental) - Sheriff Add On item. Authorize Initialing 2011 Improvement Project & Equipment '-- @ 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: October 19,2010 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business ofthe City of Andover. DISCUSSION Claims totaling $149,316.12 on disbursement edit list #1- 2 from 10/11/10 - 10/15/10 have been issued and released. Claims totaling $331,270.61 on disbursement edit list #3 dated 10/19/10 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUESTED The Andover City Council is requested to approve total claims in the amount of $480,586.73. Please note that Council Meeting minutes will be used as documented approval. 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Po. <i; --~ , 10/15/2010 11: 30 7637674679 ANOKA CO SHER PATROL PAGE 02/03 @ CITY OF ANDOVER - S:EPTEMBER 2010 SEPTEMBER AUGUST VTD 2010 SEPTEMBER ITEM VTD 2009 Radio Calls 880 1,042 7.828 7,391 Incident Reports 732 826 7,264 8,330 Burglaries 2 12 64 77 Thefts 61 67 461 446 Crim.8ex Condo 1 2 15 20 Assault 10 10 65 59 Dam to Prop. 26 52 231 198 Harr. Comm. 7 7 98 98 Felony Arrests 7 7 36 43 Gross Mis. 3 I 13 12 Misd. Arrests 53 27 350 377 Dill Arrests 9 7 90 103 Domestic Arr. 5 6 50 42 Warrant Arr. 6 6 77 91 Traffi.c Arr. 91 Il2 1,560 2,083 DUI OFFENSES: DAY OF Sunday Monday Tuesday Wednesday Thursday Friday Saturday WEEK: TIME: 01:17 02:01 23:16 01:26 02:56 02:45 17:59 02:35 08:02 10/15/2010 11: 30 7537574579 ANOKA CO SHER PATROL PAGE 03/03 CITY OF ANDOVER - SEPTEMBER 2010 COMMUNITY SERVICE OFFICER REPORT SEl)TEMBER AUGUST SEPTEMBER ITEM YTD 2010 YTD 2009 Radio Calls 79 91 882 1,032 Incident Reports 76 106 900 685 Accident Assists 2 4 30 63 Vehicle Lock Out 15 23 183 198 Extra Patrol 319 449 2,444 1,659 House Checks 0 0 6 6 Bus. Checks 5 5 54 249 Animal CampI. 32 35 312 372 Traffic Assist 12 8 89 98 Aids; Agency 117 121 1,207 1,591 Aids: Public 17 20 243 370 Paper Service 0 0 18 14 Inspections 0 0 0 3 Ordinance Viol. 7 11 42 24 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator I Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Authorize Initiating 2011 Improvement Projects & Equipment DATE: October 19, 2010 INTRODUCTION The Andover City Council is requested to approve initiating the following 2011 Improvement Projects and Equipment. By doing so, the City can take advantage of year-end pricing opportunities to save some additional dollars, DISCUSSION The Andover City Council, as part of the October 19,2010 Council meeting, officially adopted the 201 1- 2015 Capital Improvement Plan and on December 21, 2010, will officially adopt the 2011 Annual Operating Budget. Included in the operating budget are the following improvement projects and equipment funded by various revenue sources: Project Amount Funding Source VMWare Virtual Server I SAN Project $ 50,000 Capital Projects Levy Replacement - Large Capacity Mower #580 112,000 Equipment Bond Replacement - Dump Truck wi Snow Removal #195 200,000 Equipment Bond $ 362,000 BUDGET IMPACT The improvement projects and equipment were part of the 2011-2015 Capital Improvement Plan and budgeted in the 2011 Operating Budget. ACTION REQUESTED The City Council is requested to approve moving forward with the 2011 Improvement Projects and Equipment and authorize staff to start the procurement process for acquiring the equipment. Respectfully submitted, ~/7J~ Lee Brezinka 1 . Anoka County Annual Homeless Count - 2010 The annual homeless count was conducted on January 27, 2010, Data was received from Anoka County departments including: Income Maintenance, Public Health, Corrections, Social Services, Workforce Center, and Mental Health; shelter and transitional housing providers; public schools; police departments; hospitals; churches; and many community program providers, The data below demonstrates the increase in the number of persons who are homeless in Anoka County, Jan 2010 Jan 2009 Change % Change Total Households 747 535 212 40% Total Persons 1,301 1,004 297 30% Adults in Families 276 272 4 Children in Families 490 385 105 27% Single Adults 380 247 133 54% Youth (age 18 - 21) 106 54 52 96% Youth (age 17 or less) 49 38 11 29% Victims of Domestic Violence 53 40 13 33% Seniors 3 8 -5 Veterans 2 1 1 Head of Household Gender Female 382 ^ n\a Male 365 ^ n\a Where Households Stayed that Evening Homeless shelter 76 74 2 Streets (outside or living in a car) 60 25 35 140% Single adults 29 24 5 Adults in Families 29 0 29 Children in Families 53 0 53 Youth 4 1 3 Place not fit for habitation 2 7 -5 Doubled-up or couch hopping 403 303 100 33% Motel 29 24 5 Will be evicted within 30 days 29 34 -5 Transitional Housing Program 87 68 19 28% Other (shelter waiting list, jail, hospital) 61 61 Households that are chronically homeless* 227 179 48 27% Single Female Adults 45 Single Male Adults 89 ^ 89 Adults in Families 61 73 -12 Children in Families 132 112 20 Youth (age 18 - 21) 32 18 14 Children with Youth (age 18 - 21) 3 0 3 Youth (age 17 or less) 16 17 -1 Children with Youth (age 17 or less) 5 1 4 * Any individual who was unaccompanied and homeless with a disabling condition and has been continuously homeless for a year or more OR has had at least four episodes ofhomelessness in the past three years, ^ Gender was not collected in 2009, The number of single adults (male and female) totaled 89 in 2009. - - "- - ~ . . Anoka County Annual Homeless Count - 2010 (continued) Homeless count responders were asked to indicate if any adults or unaccompanied youth or minors had a disability, The data below includes certain populations and living statuses by type of disability, Jan 2010 % Jan 2009 % Persons with a Disability 118 159 Chronic Substance Abuse (CSA) 19 72 Single adults 13 68% 64 89% Number chronically homeless 8 42% 31 43% I Number doubled.up or couch hopping 11 58% 18 25% I Severe Mental Illness (SMI) 54 43 I Single adult 26 48% 29 67% Number adults in families 26 48% 9 21% Number of children in families 47 15 Number of youth (18.21) 4 7% 5 12% Number chronically homeless 22 41% 14 33% Number single adults chronically homeless 15 9 Number in homeless shelter 11 20% 6 14% Number doubled.up or couch hopping 16 30% 23 53% Number in transitional housing program 21 39% 9 21% Dual SMI and CSA 39 30 Single adults 24 62% 25 83% i Number adults in families 11 28% 5 17% i Number of children in families 17 11 Number of youth 4 10% 0 0% Number chronically homeless 15 38% 9 30% Number of single adults chronically homeless 10 8 Number in a homeless shelter 2 10 33% Number doubled-up or couch hopping 17 44% 7 23% Number in transitional housing program 14 36% 4 13% Mental Health\Illness Issues 3 3 Learning or Developmental Disability 2 4 Other disability 1 7 For questions or other information contact: Judy Johnson, Housing Supervisor, 763-422-6950; Barb Wold, Housing Coordinator, 763-422-7392; or Dan Dauth, Adult Mental Health Supervisor, 763-433-3197, . ~ -.-- -----......-