HomeMy WebLinkAboutCC - September 21, 2010
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
Regular City Council Meeting- Tuesday, September 21,2010
Call to Order-7:00 p.m.
Pledge of Allegiance
Resident Forum
Agenda Approval
1. Approval of Minutes (8/17/10 Closed, 8/24/10 Workshop, 9/7/10 Regular, 9/7/10 Closed)
Consent Items
2. Approve Payment of Claims - Finance
3. Receive Assessment RolIlWaive Public Hearing/Adopt Assessment RolI/09-22/Bunker Lake Boulevard
NW Frontage Road/Jay Street Alignment - Engineering
4. Receive Assessment Roll/Order Public Hearing/1 0-2/20 1 0 Street Reconstruction - Engineering
5. Accept Petition/Order Feasibility Report/10-29/2619-2623 - 138th Avenue NWIWM - Engineering
6. Approve 2010-2011 Collective Bargaining Agreement/Public Works - Administration
7. Approve Transfer ofTIF' Funds for Bunker Lake Blvd. Project - Administration
Discussion Items
8. Anoka County Sheriffs Department Monthly Report - Sheriff
9. Consider Conditional Use Permit/Telecommunications Tower/Andover Station North - Planning
Staff Items
10. Reschedule November 2nd City Council Meeting - Administration
11. Administrator's Report - Administration
Mayor/Council Input
Adjournment
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
FROM: Michelle Hartner, Deputy City Clerk
SUBJECT: Approval of Minutes
DATE: September 21,2010
INTRODUCTION
The following minutes were provided by TimeSaver for City Council approval:
August 17,2010 Closed
August 24,2010 Workshop
September 7, 2010 Regular
September 7,2010 Closed
DISCUSSION
The minutes are attached for your review.
ACTION REOUIRED
The City Council is requested to approve the above minutes.
Respectfully submitted,
~~~
Michelle Hartner
Deputy City Clerk
Attach: Minutes
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1 ANDOVER CITY COUNCIL WORKSHOP MEETING -AUGUST 24,2010
2 MINUTES
3
4 The Workshop Meeting of the Andover City Council was called to order by Mayor Mike
5 Gamache, August 24,2010,6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard
6 NW, Andover, Minnesota.
7
8 Councilmembers present: Sheri Bukkila (arrived at 6:12 p.m.), Don Jacobson, Mike Knight,
9 Julie Trude
10 Councilmembers absent: None
11 Also present: City Administrator, Jim Dickinson
12 City Planner, Courtney Bednarz
13 Director of Public Works/City Engineer, David Berkowitz
14
15
16 PRESENTATION BY COON CREEK WATERSHED DISTRICT
17
18 Mr. Tim Kelly, Coon Creek Watershed District, made a presentation to the Council on Water
19 Resource Assessment and Issues.
20
21 CounciImember Bukkila arrived at 6:12 p.m.
22
23 Councilmember Knight asked if all drainage was handled locally now. Mr. Kelly stated
24 ultimately everything is local.
25
26 Mr. Berkowitz stated in the case of infiltration, when they designed the outdoor hockey rink area
27 it is sized for infiltration. They wanted a minimum of 1.5 inches and actually got 4 inches with
28 the basin. With infiltration they should see smaller drainage ponds.
29
30 The Council thanked Mr. Kelly for the presentation.
31
32
33 2011-2015 CAPITAL IMPROVEMENT PLAN DISCUSSIONIMUNICIPAL WATER
34 SYSTEM
35
36 Mr. Berkowitz stated this is a continuation from the last workshop meeting. Doing a rehab to
37 tower number one will push out any new clear well at least ten years into the future.
38
39 Mr. Greg Johnson, Bolton and Menk, Inc., reviewed the present water system improvement
40 recommendation with the Council.
41
42 Counci1member Jacobson asked if the only solution was to install a line along South Coon Creek
43 Boulevard. Mr. Johnson stated that would be the only solution based on the plan Andover
44 constructed. He stated if they bring in another line they will reduce the pressure on the one line
45 to the south.
46
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Andover City Council Workshop Meeting
Minutes - August 24, 2010
Page 2
1 Counci1member Trude stated she did not see any justification for the addition of the second line.
2 Mr. Berkowitz stated they need to reconstruct South Coon Creek Drive because of the state the
3 street is in and if they wait to make the improvements to the water system as not part of the street
4 reconstruction it will cost twice as much to install than if it was done now.
5
6 Councilmember Trude stated her concern would be if they improve this area the pressure in other
7 neighborhoods will drop and there is more growth in other areas of the City than where the
8 improvement would be made. Mr. Johnson stated that would not be the case, and this would
9 improve water quality throughout the southern area of Andover.
10
11 Chief Winkel stated they could suck the line dry ifthere was a major fire and may have to shut
12 their trucks down in some instances if they keep the system the way it is currently. He stated
13 when ISO was here they were shocked at the low flow rate out of the hydrants in that area. He
14 would support the improvement to the area.
15
16 Mr. Dickinson stated to have the major utility improvements be cost effective, they had to think
17 that the Rural Reserve would drive the improvement and he did not think that area would
18 develop in the next ten years, more like fifteen to twenty so he thought they should push out the
19 biggest ticket items and make some incremental improvements to the southern area ofthe City.
20 He noted they may have fifteen more years before they would likely need another treatment
21 plant.
22
23 Mr. Johnson stated in order to maintain the current water tower they would need to keep two
24 different pressure zones, one on each line. Mr. Dickinson stated they will need to increase water
25 rates to users 5 to 8 percent per year even if the improvement is not done because they will be
26 looking at repairing the current system down the line.
27
28 Councilmember Jacobson asked Mr. Johnson if this was the only way to solve the problem. Mr.
29 Johnson stated it was not the only way but the most feasible way to solve the problem.
30
31 Councilmember Trude asked if it would help them to get more hook ups. Mr. Dickinson stated
32 from a utility perspective he did not see the Rural Reserve developing within ten to fifteen years
33 because of the topography, growth wilIlikely occur in the east side of the City. Mr. Dickinson
34 did indicate that more hook ups would certainly help pay for the debt ofthe utility plant.
35
36 Mayor Gamache asked if South Coon Creek Drive was a State Aid Road. Mr. Berkowitz stated
37 it is and they would be using some State Aid funds for the improvements along with assessing
38 the residents along the road like they did on 157th Avenue.
39
40 Councilmember Jacobson asked if they would be assessing the water line to the residents also.
41 Mr. Berkowitz stated they would need to discuss this with the Council and see what they would
42 want to do and maybe give them an option to hook up.
43
44 The Council felt that if this would be reconstructed in 2012 they need to start working through
45 the process and meetings with the residents.
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Andover City Council Workshop Meeting
Minutes-August 24,2010
Page 3
1 DISCUSS ILLICIT DISCHARGE ORDINANCE
2
3 Mr. Kameron Kytonen, Natural Resource Technician stated under the requirements of the
4 National Pollutant Discharge Elimination System (NPDES) program, the City is required to have
5 an ordinance in place that prohibits non-storm water discharges and to implement a program for
6 detection and enforcement of illicit discharges.
7
8 Councilmember Jacobson understood there was a law to enforce this but thought it needed to be
9 fine tuned for their community.
10
11 Councilmember Trude thought they should pick a term and stick with it otherwise the
12 COInmunity gets confused.
13
14 Mayor Gamache stated they need to have some strength in the ordinance in order to enforce it.
15
16 Councilmember Jacobson stated the most egregious thing in the draft is in Section nine, the right
17 of entry into a residence. Mr. Kytonen stated Section nine applies to businesses and not to
18 residences.
19
20 Councilmember Trude stated she was ok with the enforcement but would like it written so it is
21 less intrusive.
22
23 The Council gave Mr. Kytonen their notes to draft in the ordinance for review at a future
24 meeting.
25
26
27 DISCUSS HAZARDOUS TREE REMOVAL POLICY
28
29 Mr. Kytonen stated they have diseased trees and ordinances in place to deal with them but they
30 also have other hazardous trees that should be removed and he wanted the Council's input on
31 what to do.
32
33 Counci1member Knight thought if they had a lot of trees down in the woods not affecting
34 anything they would not need to remove them. Mr. Kytonen stated those trees would not count
35 as hazardous trees.
36
37 Councilmember Bukkila stated if it is a safety hazard then she would be in favor of removing the
38 trees.
39
40 Mr. Berkowitz thought if the Council did not want to make an ordinance they would need to
41 handle these on case by case incidences and make decisions at that time.
42
43 Mayor Gamache thought if a tree was hanging over onto the street the City should be responsible
44 to remove it.
45
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Andover City Council Workshop Meeting
Minutes - August 24, 2010
Page 4
1 Mr. Kytonen stated they would make sure those trees would be removed but the ones out in the
2 middle of a field would not be a danger.
3
4 Council felt this should be left alone and ifthere is a complaint they bring it to the Council to
5 review and make a decision.
6
7
8 DISCUSS CITY CODE 8-4 PARKS AND RECREATION AREAS
9
10 Mr. Bednarz stated the Council received a recommendation from the Open Space Advisory
11 Commission and Parks and Recreation Commission to apply the existing park regulations to
12 open spac~ areas and held a public hearing at the August 4, 2010 meeting. At the meeting, the
13 Council identified a number of items that warranted further discussion and tabled the item to this
14 work session.
15
16 Councilmember Jacobson stated on page four, operation of motor vehicles, subsection three,
17 second line states".. . and other self propelled vehicles" and he wondered if this applied to
18 bicycles. Counci1member Knight did not think it meant bikes. Mr. Bednarz agreed.
19
20 Councilmember Jacobson stated on page five, under L, it talks about play areas and he wanted to
21 add at the end ofthe paragraph "no play areas are authorized in any open space areas".
22 Counci1member Trude thought that was too broad. Councilmember Jacobson stated he meant
23 play structures. CounciImember Knight asked if they will be putting in picnic tables and
24 benches. Mr. Bednarz thought they could potentially do that. Counci1member Knight thought
25 that would be a play area in a sense.
26
27 Counci1member Knight stated he perceived open space to be an area where people can walk
28 around and enjoy it and did not think firearms should be allowed, no matter what the State law
29 states. He thought that would be a contradiction. Mayor Gamache thought that would only be if
30 they used State money in the open space area. Mr. Bednarz stated that would be something they
31 would need to address at some point. Mayor Gamache asked if they could look into another
32 community that has open space and obtained State funding and see how they handled it. Mr.
33 Bednarz stated they could do that.
34
35 CounciImember Trude stated State funding currently does not apply so there would not be any
36 hunting allowed.
37
38 Councilmember Trude asked ifthey could remove City Park Complex because it is no longer
39 there and she also wondered if they could remove the restriction of prohibiting dogs from parks,
40 and add the following: "no domestic animals should be allowed on playfields or play
41 structures."
42
43 Mayor Gamache thought the reason why dogs were prohibited in the two parks was because they
44 had some dog bites in the past. Councilmember Knight thought the intent was to keep dog
45 excrement off the play field.
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Andover City Council Workshop Meeting
Minutes - August 24, 2010
Page 5
1
2 Councilmember Trude thought they needed to remove the prohibiting of skate boards and roller
3 blades in the parks and renumber.
4
5 Councilmember Knight thought they should have some really explicit signs for the parks.
6
7 Mr. Dickinson reviewed the wording the Council would want for prohibited animals in parks.
8 Mayor Gamache suggested in the prohibited animals section they should take number three out
9 but leave horses in so horses are not allowed.
10
11 Councilmember Knight stated he did not see any reason for leashing a dog in the open space. He
12 thought with brush and trees it would be hard to keep a dog leashed. Counci1member Jacobson
13 thought that would be fine until someone complains then they could look at it further.
14
15 Counci1member Trude suggested the following wording: "All domestic animals must be leashed
16 and under owners control unless specifically designated." This should take care of the issue
17 when/if they get a dog park in the City. Mr. Dickinson agreed and thought this could be looked
18 at further if that happens.
19
20 Mayor Gamache asked if they should bring this forward to the Park Commission because they
21 will probably have some issues with dogs at Sunshine Park. Mr. Dickinson thought the other
22 ordinance "under control", would cover that.
23
24 Counci1member Knight stated the biggest issue they are going to have in the open space is
25 snowmobiles coming off the river and four wheelers. Mr. Bednarz stated they will need to post
26 signs indicating it is prohibited but unless someone complains there would be no real way to
27 enforce it.
28
29 The Council agreed to have this item put on the September 7th consent agenda and not to go
30 through the Parks and Recreation Commission.
31
32
33 DISCUSS 2011-2015 CAPITAL IMPROVEMENT PLAN
34
35 Mr. Dickinson stated the water improvement information discussed earlier will need to be
36 updated in the plan. He reviewed the information with the Council.
37
38 Councilmember Jacobson asked ifthey moved the ladder truck back one year, couldn't they start
39 the process to get the specs written and done. Chief Winkel stated they would make the
40 proposed time table without a problem. He stated he would like to start working on it this fall.
41
42 Councilmember Trude wondered if they should be buying one of the smaller fire trucks in 2011
43 so they will not have such a large expenditure in 2013.
44
45 Councilmember Bukkila wondered if they could push some of the trucks out further than 2013,
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Andover City Council Workshop Meeting
Minutes-August 24,2010
Page 6
1 over a couple of years. Chief Winkel stated they have already pushed some of the trucks out to
2 future years from where they were listed prior. Mr. Dickinson stated there is enough flexibility
3 in the plan to move vehicles around and purchase ones that need replacing first.
4
5 Counci1member Trude wondered ifthey are being prudent this year by pushing everything back
6 because it is a bad year and will they be able to make up for this in the future. Mr. Dickinson
7 believed they would be able to make up for it.
8
9
10 2010 BUDGET IMPLEMENTATION PROGRESS REPORT
11
12 Mr. Dickinson updated the Council on the 2010 budget implementation progress report.
13
14 The Council recessed at 9:10 p.m. The Council reconvened at 9:15 p.m.
15
16
17 2011 BUDGET DEVELOPMENT DISCUSSION
18
19 Mr. Dickinson reviewed the 2011 budget with the Council.
20
21 Counci1member Jacobson asked ifthe zero percent gross levy would include any increases for
22 employees. Mr. Dickinson stated it could, if that increase was Council direction.
23
24 Mr. Dickinson stated he is currently proposing that the current salary freeze continue in to 2011
25 and if increases are considered he suggested reinstating the steps first and the CO LA next.
26
27 Counci1member Jacobson stated they held staff to no increase for two years and cut back hours
28 and he felt they deserved something.
29
30 Councilmember Knight thought in order to be fair to all employees they should consider giving a
31 COLA. Councilmember Jacobson thought they should do the steps and then look at the revenue
32 in order to do the COLA. Mr. Dickinson noted the IPD is around 1.68%.
33
34 Mayor Gamache thought ifthey could give a 1 % COLA and steps he would be fine with it.
35
36 Councilmember Knight stated the YMCA wants to partner with the City to do a teen center.
37 Councilmember Trude thought the money they took out of the schools for child activities would
38 be used towards this instead ofto help balance the budget. Councilmember Bukkila stated she
39 did not want to commit anything to the YMCA until meeting with them.
40
41
42 PREVIEW 2011 PRELIMINARY TAX LEVY PRESENTATION
43
44 Mr. Dickinsonreviewed the 2011 preliminary tax levy with the Council.
45
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Andover City Council Workshop Meeting
Minutes-August 24,2010
Page 7
1 OTHER TOPICS
2
3 There was none.
4
5
6 Motion by Jacobson, Seconded by Bukki1a, to adjourn. Motion carried unanimously. The
7 meeting adjoumed at 10:00 p.m.
8
9 Respectfully submitted,
10
11 Susan Osbeck, Recording Secretary
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1
2
3
4
5
6 REGULAR ANDOVER CITY COUNCIL MEETING - SEPTEMBER 7,2010
7 MINUTES
8
9
10 The Regular Bi-Monthly Meeting of the Andover City Council was called to order by Mayor
11 Mike Gamache, September 7, 2010, 7:00 p.m., at the Andover City Hall, 1685 Crosstown
12 Boulevard NW, Andover, Minnesota.
I3
14 Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight and Julie Trude
15 Councilmember absent: None
16 Also present: Director of Public Works/City Engineer, Dave Berkowitz
17 City Planner, Courtney Bednarz
18 City Administrator, Jim Dickinson
19 Others
20
21
22 PLEDGE OF ALLEGIANCE
23
24
25 PROCLAMATION - CONSTITUTION WEEK - SEPTEMBER 17-23, 2010
26
27 Mayor Gamache read the proclamation proclaiming September 17-23, 2010 Constitution Week.
28
29
30 PROCLAMATION-OCTOBER DOMESTIC VIOLENCE AWARENESS MONTH
31
32 Mayor Gamache read the proclamation proclaiming October Domestic Violence Awareness
33 Month.
34
35
36 RESIDENT FORUM
37
38 No one wished to address the Council.
39
40
41 AGENDA APPROVAL
42
43 Mr. Dickinson asked to change the Closed Session Title to "Public Works Union Negotiations"
44
45 Counci1member Trude asked to move Item 8 to the regular agenda for changes. Move to Item
46 11 A.
47
48 Motion by Jacobson, Seconded by Knight, to approve the Agenda as amended above. Motion
49 carried unanimously.
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Regular Andover City Council Meeting
Minutes - September 7, 2010
Page 2
1 APPROVAL OF MINUTES
2
3 August 17,2010, Regular Meeting: Correct as amended.
4
5 Counci1member Jacobson stated on page 5, line 30, at the end of the line delete the word "aftef".
6
7 Counci1member Bukkila stated on page 4, line 22, omit the second "try-te".
8
9 Councilmember Trude stated on page 7, line 37 there was a misspelling.
10
11 Motion by Jacobson, Seconded by Trude, to approve the minutes as indicated above. Motion
12 carried unanimously.
13
14 August 17,2010, Closed Meeting: Correct as amended.
15
16 Councilmember Jacobson thought the sentences on lines 21 and 24 did not make sense and
17 should be corrected.
18
19 Mayor Gamache noted these minutes would be corrected and brought back for approval.
20
21
22 CONSENT ITEMS
23
24 Item 2 Approval of Claims
25 Item 3 Approve Expiration of Conditional Use Permit/Verizon Wireless/Andover Station
26 North (See Resolution R067-10)
27 Item 4 Approve Change Order #2 (Compensating)/09-22/Bunker Lake Boulevard NW
28 Frontage Road/Jay Street Alignment (See Resolution R068-1 0)
29 Item 5 Declare Cost/Order Assessment Roll/09-22/Bunker Lake Boulevard NW Frontage
30 Road/Jay Street Alignment (See Resolution R069-10)
31 Item 6 Declare Cost/Order Assessment Roll/l 0-2/20 1 0 Street Reconstruction (See
32 Resolution R070-1 0)
33 Item 7 Approve Amended Repayment AgreementlFairbanks Properties
34
35 Motion by Knight, Seconded by Bukkila, approval of the Consent Agenda as read. Motion
36 carried unanimously.
37
38
39 PUBLIC HEARING/CONSIDER VACATION OF EASEMENT/LOTS 1, lA, 2 AND 2A
40 BLOCK 2 WOODLAND ESTATES 3RD ADDITION
41
42 Mr. Bednarz explained the applicant is seeking to vacate a drainage and utility easements along
43 the common property line between the two lots to allow construction of a single family home
44 once the lots have been combined.
45
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Regular Andover City Council Meeting
Minutes - September 7, 2010
Page 3
1 Motion by Jacobson, Seconded by Bukkila, to open the public hearing. Motion carried
2 unanimously.
3
4 No one wished to address the Council.
5
6 Motion by Jacobson, Seconded by Trude, to close the public hearing. Motion carried
7 unanimously.
8
9 Motion by Knight, Seconded by Bukki1a, to approve the Vacation of Easement/Lots 1, lA, 2 and
10 2A Block 2 Woodland Estates 3rd Addition. Motion carried unanimously. (See Resolution R071-
11 10)
12
13
14 CONSIDER CONDITIONAL USE PERMIT/7TH DAY ADVENTIST CHURCH PARKING
15 EXPANSION
16
17 Mr. Bednarz explained the church is seeking to expand their parking area onto an adjacent lot to
18 the north that was recently combined with the church property. City Code 12-14-6 requires the
19 existing conditional use permit to be amended to allow the expansion.
20
21 Mr. Bednarz reviewed the information with the Council.
22
23 Mayor Gamache asked ifthe church's plan is to leave existing trees along the parking area that is
24 heavily wooded. Mr. Bednarz stated the parking lot will extend a little to the north on the lot but
25 there will still be 272 feet ofthe natural area to the property line to the north and 159 feet to the
26 west and it is not their intent to remove any of that material.
27
28 Motion by Jacobson, Seconded by Knight, to approve the Conditional Use Permit for 7'h Day
29 Adventist Church Parking Expansion with the following changes:
30
31 Remove in the Resolution Item IE because it is duplicate to Item 3 and renumber and add a new
32 Item indicating the existing well needs to be capped and the need to get approval for a new well
33 from the MN Health Department.
34
35 Councilmember Trude stated she had a question about the screening of the parking lot and she
36 did not recall seeing there was a height at the CUP level and wondered if they could allow the
37 group to have minimal screening to save some money because they did not have any neighbors
38 close by and the lot is heavily wooded.
39
40 Counci1member Jacobson stated the area around the parking section will not be wooded.
41 Councilmember Trude thought three feet was extreme. Mr. Bednarz stated they are not
42 proposing to plant any shrubs. He reviewed the landscaping the church planned on doing to
43 screen the lot.
44
45 Councilmember Trude stated she would like to minimize the screening if possible.
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Regular Andover City Council Meeting
Minutes - September 7, 2010
Page 4
1 Councilmember Jacobson thought they could remove the wording "to a minimum height of three
2 feet". Counci1member Trude agreed. The amendment will be made to the approval resolution.
3
4 The CounCil discussed with staff the landscaping design.
5
6 Motion carried unanimously. (See Resolution R072-10)
7
8
9 CONSIDER OPEN SPACE LAND PURCHASEIWHITE PINES WILDERNESS
10
11 Mr. Bednarz explained the Council is asked to discuss the land purchase recommended by the
12 Open Space Advisory Commission.
13
14 Mayor Gamache thought this was a good eXalpp1e of another aspect of open space the City has
15 been trying to obtain.
16
17 Councilmember Trude thought as the Open Space Commission evaluated the other parcels that
18 they had willing sellers on, this one jumped to the top of the list because they did have a seller
19 willing to sell at a reduced price from what he had planned it would sell at. She stated they are
20 going to be losing buildable lots and she saw this as the place that young families can bring
21 children to appreciate the outdoors and it will not be a difficult or dangerous place to access. She
22 could also see the science classes take advantage ofthis along with the scouts and families.
23
24 Motion by Trude, Seconded by Jacobson, to approve the Open Space Land Purchase of White
25 Pines Wilderness. Motion carried unanimously.
26
27
28 APPROVE CITY CODE AMENDMENT/APPLY CITY CODE 8-4 TO OPEN SPACE AREAS
29
30 Mr. Bednarz eXplained the Council most recently discussed this item at the August 24th
31 Worksession and directed staff to make minor adjustments and bring this item forward on the
32 consent agenda.
33
34 Counci1member Trude stated on the rewrite from their Workshop discussion she wanted to
35 change a couple of items. The first one was on page 4, Item 8, under 0, they were going to
36 delete the skateboardinglrollerb1ading and it came back with skateboardinglrollerblading in
37 Sunshine Park shall be permitted only on asphalt paved trails and she thought this needed to be
38 stricken because they will most likely have a skate park there in the future and will have to go
39 back and amend the code to allow it. She wanted to remove the section because it is hard to
40 regulate.
41
42 Councilmember Bukkila thought the only problem they would have with that is they have not
43 approved a skate park yet. Mayor Gamache asked where else they would skateboard except on
44 the trails. Counci1member Trude stated they do not have any regulations like this in any other
45 park.
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Regular Andover City Council Meeting
Minutes - September 7, 2010
Page 5
1 Councilmember Trude stated on page 3, under pets and animals under number one she would
2 like it to read "leashed animals: all domestic animals, such as dogs, cats, similar animals must be
3 kept leashed, unless otherwise designated" (keep the footnote). She would like the "unless
4 otherwise designated" to be added in case they do approve a pet park in the City.
5
6 Motion by Trude, seconded by Gamache, to amend the Ordinance with the two changes
7 discussed along with adopting the summary ordinance.
8
9 Councilmember Jacobson asked if Counci1member Trude would be willing to split the motion
10 because he could vote for one but not the other.
11
12 Mayor Gamache stated he did not understand the rollerblading part in the ordinance because he
13 thought it was allowed everywhere else except in Sunshine Park. Mr. Dickinson stated this
14 keeps them out ofthe parking lot, pavilion areas, and basketball court. Councilmember Trude
15 asked ifthere have been problems with this before. She would like to remove this now in order
16 to save money in the future if a skate park is approved there by not having to change the
17 ordinance then.
18
19 Mayor Gamache stated he would like to be consistent at all the parks throughout the City.
20 Councilmember Bukki1a thought they could eliminate this all together because she thought
21 damage is covered in other sections ofthe ordinance.
22
23 Motion failed 2 ayes (Trude, Gamache), 3 nays (Bukkila, Jacobson, Knight)
24
25 Motion by Jacobson, seconded by Bukkila, to adopt the ordinance as presented by staff.
26
27 Counci1member Trude stated by doing this they will need to come back to amend this ordinance
28 if they get a dog park and the ordinance regarding skateboarding in Sunshine Park will need to
29 be enforced. City Attorney Baumgartner stated this item would be discretionary in enforcing and
30 would not need to automatically issue citations.
31
32 Councilmember Bukkila asked staff ifthey have had any problems with this recently. Mr.
33 Dickinson stated they have not.
34
35 Councilmember Trude stated she has a hard time with this item because they are prohibiting a
36 normal recreation activity of children. Counci1member's Bukkila and Knight stated they would
37 be fine with deleting this all together.
38
39 Motion by Trude, seconded by Knight, to amend the motion striking Letter 0 of the ordinance
40 regarding skateboarding/rollerb1ading in Sunshine Park. Motion carried 4 ayes, 1 nay (Jacobson)
41 (See Ordinance 399)
42
43 Motion approved unanimously on the previous motion.
44
45
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Regular Andover City Council Meeting
Minutes - September 7, 2010
Page 6
1 REVIEW/ADOPT 2011 PRELIMINARY TAX LEVY
2
3 Mr. Dickinson stated each year the City Council is required by State law to approve a
4 preliminary budget and submit a preliminary levy certification to Anoka County Property
5 Records and Taxation Division by September 15th.
6
7 Councilmember Bukkila thought this showed very clear fiscal responsibility and she thought
8 they have done everything they can to be prepared for emergencies, reexamine where the
9 priorities are at, what is working and what is not, what it is they want to accomplish in the future
10 and recovering from an almost 2.5% levy increase last year to coming to a zero percent. Any
11 growth they have coming in is unexpected and could provide funds to do things in the future.
12 She thought they have done a really great job recovering and thanks to the finance staff for being
13 so diligent. Councilmember Trude agreed.
14
15 Councilmember Knight asked Mr. Dickinson to expand on their status with the Sheriffs
16 Department. Mr. Dickinson reviewed the current contract with the Council and residents.
17
18 Councilmember Jacobson noted that even with a zero percent increase some people may pay
19 more than last year and some will pay less. Mr. Dickinson reviewed the taxable market value
20 calculation with the CounciL
21
22 Motion by Knight, Seconded by Bukki1a, to adopt the 2011 Preliminary Tax Levy. Motion
23 carried unanimously. (See Resolution R073-10)
24
25
26 REVIEW/ADOPT 2011 DEBT SERVICE LEVY CHANGES
27
28 Mr. Dickinson stated Anoka County Property Records and Taxation Division requires a City
29 Council resolution changing bonded indebtedness levies for 2011 that would have been certified
30 to Anoka County as part of prior years bond sales.
31
32 Motion by Jacobson, Seconded by Knight, to Adopt the 2011 Debt Service Levy Changes as
33 presented. Motion carried unanimously. (See Resolution R074-10)
34
35
36 SET HEARING DATES FOR 2011 BUDGET DISCUSSION & PUBLIC COMMENT
37
38 Mr. Dickinson explained the Truth in Taxation law, M.S. 275.065 was changed in 2010. Cities
39 are now required to hold a regularly scheduled meeting at which the budget and levy will be
40 discussed and the final levy determined. These hearing must be between November 25th and
41 December 27th and be held after 6:00 p.m. and the public must be allowed to speak.
42
43 Motion by Trude, Seconded by Jacobson, to approve the 2011 Budget and Levy Hearing
44 Schedule of Tuesday, December 7,2010 at 7:00 p.m., continuation hearing date of Tuesday,
45 December 21,2010 at 7:00 p.m. and official adoption date of Tuesday, December 21,2010 at
--
Regular Andover City Council Meeting
Minutes - September 7, 2010
Page 7
1 7:00 p.m. Motion carried unanimously.
2
3
4 SCHEDULE SEPTEMBER EDA MEETING
5
6 The Council is requested to schedule an EDA meeting at 6:00 p.m. before the September 21,
7 2010 City Council meeting.
8
9 Motion by Jacobson, Seconded by Knight, to schedule an EDA meeting at 6:00 p.m. before the
10 September 21,2010 Council meeting. Motion carried unanimously.
11
12
13 SCHEDULE OCTOBER WORKSHOP
14
15 The Council is requested to schedule a Council Workshop for the month of October for a number
16 of miscellaneous business items.
17
18 Motion by Trude, Seconded by Bukkila, to schedule a Council Workshop for October 26,2010
19 at 6:00 p.m. Motion carried unanimously.
20
21
22 ADMINISTRATOR REPORT
23
24 City Administrator Dickinson updated the Council on the administration and city department
25 activities, meeting reminders, CIP Projects and development activity.
26
27
28 M4YOR/COUNCIL INPUT
29
30 (North Metro Mayors Association Legislative Forum) - Mayor Gamache stated he will be
31 hosting the North Metro Mayors Association Legislative Forum for District 49. It will be on
32 Monday, September 20 at Coon Rapids City Hall beginning at 7:00 p.m. with the House
33 Candidates followed by the Senate Candidates.
34
35 (Lobbying Efforts of North Metro Mayor Association) - Mayor Gamache stated there were some
36 articles written about the Freedom Foundation that came up with a list ofIobbying efforts to the
37 Federal Goverrunent and on that list they listed the North Metro Mayors Association to have
38 spent $300,000 for lobbying. They do not spend money to lobby the Federal Govemment. He
39 stated they are in contact with them to find out what is going on.
40
41
42 The Council recessed at 8:20 p.m. to go into a closed session to discuss 2010 Public Works
43 Negotiations.
44
45 The Council reconvened at 8:45 p.m. to adjoum.
-
Regular Andover City Council Meeting
Minutes - September 7, 2010
Page 8
1 Motion by Jacobson, Seconded by Bukkila, to adjourn. Motion carried unanimously. The
2 meeting adjourned at 8:46 p.m.
3
4 Respectfully submitted,
5
6 Susan Osbeck, Recording Secretary
--. ,
Regular Andover City Council Meeting
Minutes - September 7, 2010
Page 9
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES - SEPTEMBER 7,2010
TABLE OF CONTENTS
PLEDGE OF ALLEGIANCE......................................................................................................... 1
PROCLAMATION - CONSTITUTION WEEK- SEPTEMBER 17-23, 2010 ...........................1
PROCLAMATION - OCTOBER DOMESTIC VIOLENCE AWARENESS MONTH .............. 1
RESIDENT FORUM ...................................................................................................................... 1
AGENDA APPROV AL.................................................................................................................. 1
APPROVAL OF MINUTES...........................................................................................................2
CONSENT ITEMS .........................................................................................................................2
Approval of Claims..................................................................................................................... 2
Approve Expiration of Conditional Use PermitlVerizon Wireless/Andover Station North (See
Resolution R067 -1 0) ............................................................................................................ 2
Approve Change Order #2 (Compensating)/09-22/Bunker Lake Boulevard NW Frontage
Road/Jay Street Alignment (See Resolution R068-l0)........................................................ 2
Declare Cost/Order Assessment Roll/09-22/Bunker Lake Boulevard NW Frontage Road/Jay
Street Alignment (See Resolution R069-l 0)........................................................................2
Declare Cost/Order Assessment Roll/l 0-2/2010 Street Reconstruction (See Resolution R070-
10) ...................................................................................................................................... 2
Approve Amended Repayment Agreement/Fairbanks Properties ..............................................2
PUBLIC HEARING/CONSIDER VACATION OF EASEMENT/LOTS 1, lA, 2 AND 2A
BLOCK 2 WOODLAND ESTATES 3RD ADDITION (See Resolution R07l-1O)................... 2
CONSIDER CONDITIONAL USE PERMIT/7TH DAY ADVENTIST CHURCH PARKING
EXPANSION (See Resolution R072-l0)................................................................................... 3
CONSIDER OPEN SPACE LAND PURCHASE/wHITE PINES WILDERNESS ..................... 4
APPROVE CITY CODE AMENDMENT/ APPLY CITY CODE 8-4 TO OPEN SPACE AREA
(See Ordinance 399)................................................................................................................... 4
REVIEW/ADOPT 2011 PRELIMINARY TAX LEVY (See Resolution R073-1O)...................... 6
REVIEW/ADOPT 2011 DEBT SERVICE LEVY CHANGES (See Resolution R074-l 0) .......... 6
SET HEARING DATES FOR 2011 BUDGET DISCUSSION & PUBLIC COMMENT ............ 6
SCHEDULE SEPTEMBER EDA MEETING ............................................................................... 7
SCHEDULE OCTOBER WORKSHOP.........................................................................................7
ADMINISTRATOR REPORT .......................................................................................................7
MAYOR/COUNCIL INPUT ..........................................................................................................7
North Metro Mayors Association Legislative Forum................................................................. 7
Lobbying Efforts of North Metro Mayor Association................................................................ 7
ADJOURNMENT........................................................................................................................... 8
..
(j)
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers \\~
CC: Jim Dickinson, City Administrator / Finance Director ~
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Payment of Claims
DATE: September 21,2010
INTRODUCTION
Attached are disbursement edit lists for claims related to the on going business of the City of Andover.
DISCUSSION
Claims totaling $559,181.53 on disbursement edit list #1- 4 from 09/08/10 - 09/17/10 have been issued and
released.
Claims totaling $276,073.71 on disbursement edit list #5 dated 09/21/10 will be issued and released upon
approval.
BUDGET IMPACT
The edit lists consist of routine payments with expenses being charged to various department budgets and
projects.
ACTION REQUESTED
The Andover City Council is requested to approve total claims in the amount of$835,255.24. Please note
that Council Meeting minutes will be used as documented approval.
Respectfully submitted,
~-;)~
Lee Brezinka
Attachments: Edit Lists
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NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: orks/City
Engineer
SUBJECT: Receive Assessment RolVWaive Public Hearing/Adopt Assessment Roll/09-
22/Bunker Lake Boulevard NW Frontage Road/Jay Street Alignment -
Engineering
DATE: September 21,2010
INTRODUCTION
This item is in regard to receiving the assessment roll, waiving the public hearing and adopting
the assessment roll for Project 09-22, Bunker Lake Boulevard NW Frontage Road/Jay Street
Alignment.
DISCUSSION
At the September 7, 2010 meeting, the City Council approved a resolution declaring the cost and
ordering assessment roll for this project. This item is the last step as required by law to be able to
levy the assessment to the property.
The property owners have reviewed the assessment worksheet and agree with the final
assessment amount, therefore have waived their right to an assessment hearing (see attached
emails and letter).
BUDGET IMP ACT
All costs associated with the project will be assessed to the benefiting parties. Based upon
current market conditions the assessments have been extended over an 8-year period at 4.5%
interest. The Andover Economic Authority authorized a maximum contribution/assessment of
$150,000 toward the roadway project and not to exceed amount of $20,000 for the median work
on Jay Street. The final project cost/assessment for the EDA is $105,490.71 and $15,193.47
respectively for a total of $120,684.18.
ACTION REOUIRED
The City Council is requested to approve the resolution waiving the public hearing and adopting
the assessment roll for Project 09-22, Bunker Lake Boulevard NW Frontage Road/Jay Street
Alignment.
Respectfully submitted,
O~0.
David D. Berkowitz
Attachments: Resolution:A.ssessment Roll-:;; Waivers ./'
.,
-
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE
IMPROVEMENT OF PROJECT NO. 09-22, BUNKER LAKE BOULEVARD NW
FRONTAGE ROAD/JAY STREET ALIGNMENT.
WHEREAS, the property owner has waived their right to a public hearing.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
ANDOVER, MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made part
hereof, is hereby accepted and shall constitute the special assessment against
the lands named therein, and each tract of land therein included is hereby found
to be benefited by the proposed improvement in the amount of the assessment
levied against it.
2. Such assessment shall be payable in equal annual installments, extending over a
period of L years, the first of the installments to be payable on or before the 1 st
Monday in January, 2011 and shall bear interest at a rate of 4.5 percent per
annum from the date of the adoption of this assessment resolution.
3. The owner of any property so assessed may, at any time prior to certification of
the assessment or the first installment thereof to the county auditor, pay the
whole of the assessment on such property, with interest accrued to the date of
payment, to the municipal treasurer, except that no interest shall be charged if the
entire assessment is paid within 30 days from the adoption thereof; and, except
as hereinafter provided, the owner may at any time prior to November 15 of any
year, prepay to the treasurer of the municipality having levied said assessments,
the whole assessment remaining due with interest accrued to December 31 of
the year in which said prepayment is made.
MOTION seconded by Councilmember and adopted by the
City Council at a reQular meeting this 21st day of September ,2010,with
Councilmembers
voting in favor of the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Michelle Hartner - Deputy City Clerk
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NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
September 15, 2010
David Berkowitz
City of Andover
1685 Crosstown Boulevard NW
Andover, MN 55304
Re: City Project 09-22/Bunker Lake Boulevard NW Frontage Road/Jay Street
Reconstruction
I have reviewed the assessment for the above referenced project and agree with the
assessment value. I am willing to waive the public hearing.
'-
Dave Berkowitz
From: Brad Fry Store Engineering [BFry@kwiktrip.com]
Sent: Tuesday, September 14, 2010 3:58 PM
To: Dave Berkowitz
Cc: Julie Herrick Human Resources-Legal
Subject: RE: Assessment Worksheet
Dave
We accept these assessments and waive our right to an assessment hearing.
Let me know if you have any other questions.
thank you
Bradford Fry, P.E.
Kwik Trip
Store Engineering
PO Box 2107
La Crosse, WI 54602
(608) 793-6414
Visit us on the web at www.kwiktrip.com
.J:i Please consider the environment before printing this e-mail
Kwik Trip Inc. Mission Statement
"To serve our customers and community more effectively than anyone else by treating our customers, co-
workers and suppliers as we, personally, would like to be treated and to make a difference in someone's life."
From: Dave Berkowitz [mailto:D.Berkowitz@andovermn.gov]
Sent: Wednesday, September 08, 2010 4:42 PM
To: Brad Fry Store Engineering
Subject: Assessment Worksheet
Brad,
Attached is the final assessment worksheet for the Frontage Road realignment related to the Kwik Trip Andover site.
Please review and call me if you have questions. If the assessment looks fine please send me a letter or email stating
that you have reviewed the assessment for this project and agree with the costs, therefore are willing to waive the right to
an assessment hearing.
Thank You
David D. Berkowitz
City of Andover
Director of Public Works/City Engineer
1
Dave Berkowitz
From: CHARLES PETERSON [cmp50bus@yahoo.com]
Sent: Friday, September 10, 2010 9:13 AM
To: Dave Berkowitz
Subject: Re: Assessment Worksheet
good day: yes we do agree with the assessment. i do here sign off for no need to have a hearing. thank you.
owner/ president charles m. peterson.
<strong><em> THANK YOU
CHARLES M. PETERSON</em></strong>
From: Dave Berkowitz <D.Berkowitz@andovermn.gov>
To: cmpSObus@yahoo,com
Sent: Fri, September 10, 2010 9:00:02 AM
Subject: Assessment Worksheet
Chuck,
Attached is the final assessment worksheet for the Bunker Lake Blvd.
Frontage Road realignment. Please review and call me if you have
questions. If the assessment looks fine please send me a letter or
email stating that you have reviewed the assessment for this project and
agree with the costs, therefore are willing to waive the right to an
assessment hearing.
Thank You
-----Original Message-----
From: RicohC60QO [mailto:RicohC6000]
Sent: Friday, September 10, 20107:18 AM
To: Dave Berkowitz
Subject:
This E-mail was sent from "RNPCA03FF" (Aficio MP C6000).
Scan Date: 09.10.2010 07: 17:39 (-0500)
Queries to: RicohC6000
No virus found in this outgoing message.
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@
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
David D. Berkowitz, Director ofPu orks/City Engineer '\:)1:>B
FROM: Jason J. Law, Assistant City Engineer
SUBJECT: Receive Assessment Roll/Order Public Hearing/10-02/2010 Street Reconstruction -
Engineering
DATE: September 21, 2010
INTRODUCTION
The City Council is requested to receive the assessment roll and approve the resolution ordering the
public hearing on the proposed assessment for Project 10-02,2010 Street Reconstruction.
DISCUSSION
The south half of the Woodland Meadows development was reconstructed this summer as part of the
2010 Street Reconstruction project. In accordance with the Roadway Reconstruction Assessment
Policy, twenty-five percent (25%) of the total project costs are being assessed to the benefiting
properties.
The total project cost was $768,598.22, with $192,149.56 to be assessed to the benefiting properties.
The remaining project costs ($576,448.66) will be funded by the City through the Road & Bridge Fund.
The feasibility report identified the estimated assessment to be $6,440.00 per lot. The actual
assessment rate based on actual project costs is $4,686.57 per lot.
The Assessment Roll is on file in the City Clerk's office for review.
BUDGET IMP ACT
Seventy-five percent (75%) ofthe total project costs for the project will be funded from the City's
Road & Bridge Fund and the remaining 25% of the total project costs will be assessed to the benefiting
properties. The assessment for the park property located within the project will be funded by the Road
& Bridge Fund. Based upon current market conditions, the finance department is recommending these
assessments be extended over a lO-year period at 4.5% interest.
ACTION REOUIRED
The City Council is requested to receive the assessment roll and approve the resolution ordering the
public hearing on the proposed assessment for Project 10-02,2010 Street Reconstruction. The Public
Hearing would be scheduled for the October 19,2010 regularly scheduled City Council meeting.
ctfully submitted,
~
Attachments: Resoluti04ummary of the Assessment Roll /
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION FOR PUBLIC HEARING ON PROPOSED ASSESSMENT FOR
PROJECT NO. 10-02,2010 STREET RECONSTRUCTION.
WHEREAS, by a resolution passed by the City Council on September 7.2010,
the City Clerk was directed to prepare a proposed assessment of the cost of the
improvement for Project No. 1 0-02 .
WHEREAS, the City Clerk has notified the Council that such proposed
assessment has been completed and filed in her office for public inspection.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover,
Minnesota:
1. A hearing shall be held the 19th day of October ,2010 , in the City
Hall at 7:00 PM to pass upon such proposed assessment and at such time and
place all persons owning property affected by such improvements will be given an
opportunity to be heard with reference to such assessment.
2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to
the hearing, and she shall state in the notice the total cost of improvement. She shall
also cause mailed notice to be given to the owner of each parcel described in the
assessment roll not less than two weeks prior to the hearings.
MOTION seconded by Councilmember and adopted by the
City Council at a reqular meeting this 21st day of September , 2010 , with
Councilmembers voting in
favor of the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Michelle Hartner - Deputy City Clerk
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1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW,CI.ANDOVER.MN,US
TO: Mayo, ond COUll'" Memb"" ~
CC: Jim Dickinson, City Administrator .
David D. Berkowitz, City Engineer/Director of Public Works ~
FROM: Todd 1. Haas, Asst. Public Works Director
SUBJECT: Accept Petition/Order Feasibility Report/l0-2912619-2623 _13Sth Avenue
NW /WM - Engineering
DATE: September 21,2010
INTRODUCTION
The City has received a petition from the property owner of 2619-2623 - 13Sth Avenue NW
requesting the improvement of water main (see attached petition), Project 10-29.
DISCUSSION
The petition is the first step in the assessment process. A feasibility report will be prepared and
discussed with the petitioner. It will then be brought back to the City Council at a future City
Council meeting. This is the first petition for the 13Sth Avenue/Xavis Street Water Main
Extension in which the lateral improvements were funded by CDBG funds.
BUDGET IMPACT
The cost of the improvement would be assessed to the property owner over a 5 year period.
ACTION REOUIRED
The City Council is requested to approve the resolution declaring adequacy of petition and
ordering preparation of a feasibility report for the improvement of water main for Project 10-29,
2619-2623 -13Sth Avenue NW.
Respectfully submitted,
Q_:~2}V.~
~ Todd J. Haas
Attachments: Resolutio~ Petitio~
cc: North Metro Management, PO Box 663, St. Francis, MN 55070
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES, NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING
PREPARATION OF A FEASIBILITY REPORT FOR THE IMPROVEMENT OF
WATER MAIN ,FOR PROJECT NO, 10-29, IN THE AREA OF 2619-2623-
138th AVENUE NW. WHEREAS, the City Council has received a petition, dated September 10.
2010 requesting the construction of improvements; and
WHEREAS, such petition has been validated to represent the signatures of
100% of the affected property owners requesting such improvement.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that:
1. The petition is hereby declared to be 100% of owners of property affected,
thereby making the petition unanimous.
2. Escrow amount for feasibility report is 0
3. The proposed improvement is hereby referred to the City EnQineer and he is
instructed to provide the City Council with a feasibility report,
MOTION seconded by Councilmember and adopted by the
City Council at a reQular meeting this 21st day of September , 2010, with
Councilmembers voting in
favor of the resolution, and Councilmembers voting
against, whereupon said resolution was declared passed,
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
Michelle Hartner - Deputy City Clerk
.
\D.9H
Date 9-10-2010 RECEIVED
Andover City Engineer SEP , 0 2010
1685 Crosstown Boulevard NW CITY OF ANDOVER
Andover, MN 55304
Re: Municipal Improvements
Dear City Engineer:
sewer and streets (circle one or more) with the
assessed against my benefiting property.
Said petition is unanimous and the public hearing may be waived. We would like
to be assessed over a 5 year period.
Sincerely, ~ -r~~
/~
Northern Metro Management
2619-2623138 Ave
Andover.MN 55304 ,
Shawn 6]2-750-2289
Mailing Address -
PO Box 663
St Francis MN 55070
----_._--~. ------._-_.~~-~---
.
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.
5'\NDbVE~ ~
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US
TO: Mayor and Council members
CC: James Dickinson, City Administrator
FROM: Dana Peitso, Human Resources Manager
SUBJECT: Approval of Collective Bargaining AgreementlPublic Works
DATE: September 21, 2010
INTRODUCTION
The City Council is requested to consider the adoption of the 2010-2011 Public Works Union Contract.
DISCUSSION
The 2010 bargaining process started on October 15, 2009 with the Public Works Union represented by
Minnesota Teamsters Public and Law Enforcement Employees' Union Local #320, A list of proposals was
presented and through active bargaining the following items are being submitted for approval.
I. 2-year contract covering January 1,2010- December 31, 2011.
2, Steps for those eligible in 2010 will be given on January 1,2011.
3, 2011 The City will offer a me too clause for COLA.
4, Guarantee of no layoffs in 2010,
5, Guarantee no further furloughs in 2010,
6. Language changes regarding seniority & departments,
7, Continuation of previously adopted MOU's,
Language changes are being recommended to clarity recent grievance issues, eliminate two active
grievances, and are in the best interest of both Management and Union, The full Union contract is
available in the Human Resources Office for your review.
BUDGET IMPACT
Funding for all increases is included in the 2011 City Budget.
ACTION REOUESTED
Approve the Public Works Union Contract for the years 2010-2011,
Respectfully submitted,
~~
,
6;)
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator / Finance Director
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Approve Funds Transfers - Hanson Blvd Reconstruction City Project #04-23
DATE: September 21,2010
INTRODUCTION
With the finalization of the quantities coming to an end for the Hanson Blvd Reconstruction project, it is
time to allocate the expenditures to the appropriate funds. The Hanson Blvd project was done through a
joint powers agreement with Anoka County.
DISCUSSION
Total project cost for the City's share of the project was $1,194,371.23 less federal funds of $266,808.72
bringing the net expenditures to $927,562.41.
Transfer #1:
Included in the project was the extension of sanitary sewer to the Metropolitan Mosquito Control and
pipe over-sizing for future expansion at a cost of $130,439.13. The Metropolitan Mosquito Control was
assessed on October 8, 2008 and the offsetting expenditures should be allocated to the Sanitary Sewer
Trunk Capital Projects Fund (CPF).
Transfer #2:
A large portion of the project took place in the TIF District and qualifies as an appropriate expenditure
for the District, of which all transfers need to be approved by City Council. The balance remaining to be
transferred is $124,238.14.
TIF District's Cost $ 595,842.80 (based on actual costs & linear footage
Previously approved (471,604.66)
Balance remaining to be transferred $ 124,238.14
BUDGET IMPACT
The transfers will complete the expenditure allocations of the Hanson Blvd Reconstruction Project.
ACTION REOUESTED
The Andover City Council is requested to approve the aforementioned transfers.
Respectfully submitted,
~ZJr/
Lee Brezinka
---- ---- ---- ------
@
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER. MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrato
FROM: Captain Tom Wells - Anoka County Sheriffs Office
SUBJECT: Anoka County Sheriff's Department Monthly Report - Sheriff
DATE: September 21, 20 I 0
INTRODUCTION
Investigator Scott Knealing & Crime Watch Coordinator Laura Landes from the Anoka County
Sheriff s Office will be present to provide the Council and the citizens of Andover with an
update on law enforcement activities within the City. Attached is a copy of the August 2010
monthly report.
DISCUSSION
To be verbally presented.
ACTION REQUIRED
For Council information.
Respectfully submitted,
Captain Tom Wells
Anoka County Sheriffs Office
Attachment: August 2010 Monthly Report
09/10/2010 13: 14 7537574579 ANOKA CO SHER PATROL PAGE
02/03
CITY OF ANDOVER - AUGUST 2010
lITEM I AUGUST .1 JULY I YTD 2010 1 AUGUST
I
YTD 2009
Radio Calls 1,042 1,066 6,948
6,526
Incident Reports 826 874 6,532
7,334
Burglaries 12 14 62
72
Thefts 67 59 400
373
Crim Sec Cood. 2 3 14
20
Assault 10 5 55
52
Dam to Prop 52 35 205
175
Bar Camm 7 10 91
91
Felony Arrests 7 5 29
37
-
OM Arrests 1 2 10
12
Mad Arrests 27 22 297
323
DUI Arrests 7 9 81
96
Domestic Arr. 6 3 45
40
Warrant Art. 6 8 71
82
Traffic Arr. 112 1"60 1,469
1,829
DUI OFFENSES:
DAY
OF Sunday Monday Tuesday Wednesday Thursday Friday Saturday
WEEK:
/TIME: I 03:41 I 01:20 I I I 00:06 r' 17:23 I
22:00 i
21:23 21:12
09/10/2010 13: 14 7537574579 ANOKA CO SHER PATROL PAGE 03/03
CITY OF ANDOVER - AUGUST 2010
COMMUNITY SERVICE OFFICER REPORT
AUGUST JULY AUGUST
ITEM YTD 2010
YTD 2009
Radio Calls 91 &5 803 952
Incident Reports 106 80 824 625
Accident Assists 4 2 28 60
Vehicle Lock Qut 23 20 168 183
Extra Patrol 449 453 2,125 1,564
House Checks 0 1 6 6
Bus. Checks 5 10 49 246
Animal Compl. 3S 34 280 329
Traffic Assist 8 3 77 90
Aids: Agency 121 125 1,090 1,455
Aids: Public 20 21 226 339
Paper Service 0 0 18 14
Inspections 0 0 0 3
Ordinance Viol. 11 5 35 18
@
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TQ: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator
Will Neumeister, Community Development Director ~
FROM: Courtney Bednarz, City P1anntl
SUBJECT: Consider Conditional Use Permit/Telecommunications Tower/Andover Station North-
Planning
DATE: September 21,2010
INTRODUCTION
Clear Wireless has applied for a conditional use permit to locate a wireless internet tower and
antenna array in Andover Station North between the easterly and central ballfields.
DISCUSSION
The city previously approved a similar installation at the same location for Verizon Wireless in
2009. More than a year has passed since that approval and Verizon has indicated that they have
no intention of moving forward on this site. The Council revoked the conditional use permit
previously approved for Verizon Wireless at the September 7th Council meeting.
The current proposal is also to remove and replace an existing 75 foot tall ball field light pole
with a 120 foot tall stealth tower. The installation will support the ball field light, a cellular
antenna array for Clear Wireless inside the tower itself as well as provide additional capacity for
future antennas. The new antenna will require a cabinet and a small transformer to be placed on
a ten foot by ten foot concrete slab. The cabinet is approximately four feet wide by four feet deep
by five feet tall. The transformer will be approximately two feet wide by two feet deep by 2.5
feet tall.
The attached photographs and plan set illustrate the proposal. Please note that the attached
resolution requires the proposal to comply with the attached Engineering Department
Memorandum. These comments will require the installation to be shifted slightly to the south to
prevent the concrete pad from encroaching into the existing drainage and utility easement. The
applicant has indicated a willingness to adjust the pad location and also is requesting that the
tower be shifted immediately south of the existing ball field pole as well to allow the new tower
to be constructed and the ball field lighting to be moved directly from the existing pole to the
new tower. The applicant is responsible for removing the existing ball field pole from the site
once the lights have been transferred.
fl
Review Criteria
12-14-6 B. provides the following criteria for granting conditional use permits:
1. In granting a Conditional Use Permit, the City Council shall consider the
advice and recommendation of the Planning and Zoning Commission and:
a. The effect of the proposed use upon the health, safety, morals
and general welfare of occupants of surrounding lands.
b. Existing and anticipated traffic conditions, including parking
facilities on adjacent streets and land.
c. The effect on values of property and scenic views in the
surrounding area, and the effect of the proposed use on the
Comprehensive Plan.
Additionally, City Code 9-12 provides more specific requirements for antennas and towers. The
proposal meets the height, location, design, setback and collocation requirements of City Code 9-
12. A building permit will be required for the foundation of the new pole and cabinet.
Location Factors
The selection of the proposed location for the previous and current proposal was driven by
several factors. These factors include the following:
. The coverage area desired by Clear Wireless
. Locating the antenna as far as possible from surrounding residential properties.
. A voiding conflicts with the use of the ballfield complex
. Providing an area that would be accessible to vehicles
. A voiding the 200 foot setback from the closed landfill
Coverage Area
The attached maps show the coverage area with and without the proposed installation. The
applicant has also provided the attached letter to address the reconfiguration that now allows this
site to provide the coverage desired by Clear Wireless.
Access
The applicant is proposing to construct a 12 foot wide paved access to the installation. The cost
of construction and maintenance will be the responsibility of Clear Wireless. Some grading will
be necessary to achieve positive drainage away from the access road and installation. A
condition of approval identifies that Clear Wireless will be responsible for restoration of
disturbed areas and any modifications to the existing irrigation system.
Ballfield Lighting
A condition of approval requires the applicant to ensure that the ballfield lighting is replaced to
meet the lighting requirements for this type of ballfield.
'!
Screening and Landscaping
The previous proposal included a prefabricated building enclosed within a fence with slats. As
with the other Clear Wireless proposals, the applicant has indicated that a fence is not needed for
their installation.
While no fencing or landscaping is included in the proposal, Clear Wireless has indicated that
they would be willing to provide any additional improvements requested by the city that do not
adversely affect access to the cabinet and tower. The Planning Commission recommended that a
fence with a cover to prevent balls from landing inside the fence and shrubs be provided around
the installation. They did not specify a type of shrub.
A 'Potential Landscaping/Fencing Graphic' is attached to provide options if the Council would
like to select the type of landscaping around the installation. Please keep in mind that if
additional antennas are added in the future, additional ground mounted equipment will also be
necessary and may cause adjustments to any landscaping installed for this proposal.
Planning Commission Recommendation
The Planning Commission unanimously recommended approval of the proposed conditional use
permit. The motion included a request for a fence with a cover and shrubs as indicated above.
The Commission also asked if there would be additional lighting or noise created by the
installation. The applicant indicated there would not. The minutes from the meeting will be
forwarded when they are available.
ACTION REQUESTED
The Council is asked to approve or deny the proposed conditional use permit request. The
Council may also wish to include in the motion any preferences for improvements around the
tower installation.
Attachments
Resolution
Location Map
Applicants Letter
Letter from Applicant's Engineer
Letter Addressing Coverage Area
Coverage Area Maps (2)
Photo Simulations (2)
Potential Landscaping/Fencing Graphic
Engineering Department Memorandum
Plan Set
Cc: David Hagen 10715 39th Avenue North Plymouth, MN 55441
CITY OF ANDOVER
COUNTY QF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION APPROVING THE CONDITIONAL USE PERMIT REQUEST FOR A 120
FOQT TALL TELECQMMUNICATlQNS TOWER AND ANTENNA ARRAY FQR CLEAR
WIRELESS ON PROPERTY LEGALLY DESCRIBED AS LOT 3, BLQCK 1, ANDQVER
STATION NORTH, ANOKA COUNTY, MINNESOTA.
WHEREAS, Clear Wireless has requested a conditional use permit to install a
Telecommunications tower and antenna array on the subject property, and;
WHEREAS, the Planning Commission has reviewed the request and has determined that said
request meets the criteria of City Code, and;
WHEREAS, the Planning Commission finds the request would not have a detrimental effect on
the health, safety, and general welfare of the City of Andover and recommends to the City
Council approval of the Conditional Use Permit request;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has
received the recommendation of the Planning Commission and approves the Conditional Use
Permit for a telecommunications tower and antenna array, subject to the following conditions:
1) Clear Wireless shall execute a lease agreement with the City of Andover prior to
commencing construction on the site.
2) The project shall conform to the plan set stamped received by the City of Andover
August 27,2010, except as follows:
a. The applicant shall comply with the comments in the Engineering Department
memorandum dated September 7, 2010.
b. The applicant shall provide a vinyl coated chain link fence to enclose the
installation with a cover to prevent balls from landing inside the fence
and shrubs outside the fence to screen the ground mounted equipment.
3) Clear Wireless shall be responsible to replace the lighting array to conform with ball
field lighting standards at an equal or better standard than presently exists.
4) Clear Wireless shall be responsible for removing the existing ball field pole from the
site once the ball field lights have been moved to the new tower.
5) Clear Wireless shall be responsible for restoration of any areas disturbed during
construction, including irrigation, to an equal or better standard than presently exists.
6) The Conditional Use Permit shall be subject to a sunset clause as defined in City
Code 12-14-6.
Adopted by the City Council of the City of Andover on this _ day of ,2010
CITY QF ANDOVER
ATTEST: Michael R. Gamache, Mayor
Michelle Hartner, Deputy City Clerk
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. BUELL CONSULTING, INC.
.... 2324 University Avenue West, Suite 200 Site Acquisition
Saint Paul, Minnesota 55114-1854 Permitting
. (651) 225-0792 Est. 1991
Fax (651) 225-0795
July 17,2010 RECEIVED
Andover City Council and Planning Commission ,{',.,
City of Andover JUL 1 9 Z010
1685 Crosstown Boulevard NW
Andover, MN 55304-2612 i
RE: Clear Wireless LLC Applications for Conditional Use Permit CITY OFANDO~R
To Construct Antenna Towers in Bunker Hills Park
Dear Andover City Council and Planning Commission:
With this letter and enclosures, Clear Wireless LLC (Clearwire) is applying for a
conditional use permit to construct an antenna tower at the Andover Station ballfields
(#MN-MSP305) in Andover and to locate ground equipment adjacent to the base of the
tower. Enclosed are the following:
1. An application form for the site signed by me as agent for Clear Wireless;
2. A set of plans for the site consisting of small and large scale site plans and north,
east, south and west elevation plans;
3. Photographs of the location proposed for the tower with the tower, antennas and
ground equipment simulated on them;
4. A letter from Clear Wireless Radio Frequency Engineer Arif Qureshi addressing
interference with public safety telecommunications, service coverage in the City
of Andover and FCC emission regulation compliance. Two maps attached to the
letter model service coverage without and with the proposed site;
5. A letter from Clear Wireless Project Manager John Thielen indicating that Clear
Wireless will allow collocation on the proposed tower; and
6. A map showing the original search area centers and Y2 mile radii in the City of
Andover
Clear Wireless is a high speed broadband internet provider based in Kirkland,
Washington that has launched service in numerous major and minor metropolitan areas in
the country. The service is intended to serve the in-building residential and small
commercial market and as a result a dense pattern of sites spaced somewhat more than
one mile apart is required. Clear Wireless's standard antenna configuration consists of
three panel antennas about four feet long by one foot wide and three microwave dish
antennas 26" in diameter. The area surrounding the antenna site is, for coverage
purposes, divided into three equal sectors and panel antennas are oriented at the middle of
these sectors. A small radio and a dish antenna that "network" or tie the sites together are
located next to the panel antennas. At the request of the City, Clear Wireless is using a
stealth antenna design with the antennas housed within the circumference of the tower
structure. Base station equipment (43"H x 47"W x 30"D) is located next to the base of
the towers.
Page 2- July 17,2010 Letter to Andover City Council and Planning Commission
Andover City Code Title 9, Chapter 12, Section 9-12-6:A.3. requires that the City
Council find that an the antenna tower cannot be accommodated on an existing approved
tower or building. In this case there are no exiting or approved towers or buildings to
accommodate the planned antennas at the height required to function reasonably.
Andover City Code Title 9, Chapter 12, Section 9-12-6:B. requires that towers be
designed to allow for future arrangement of antennas at varying heights. The ordinance
requires, and the plans indicate, that each of these towers will accommodate three users in
addition to Clear Wireless's antennas.
Andover City Code Title 9, Chapter 12, Section 9-12-8:B. requires that towers be set
back from all property lines a distance equal to the height ofthe tower plus an additional
ten feet, unless a certification is provided that collapse of the tower will occur within a
lesser distance under all foreseeable circumstances. The proposed tower is setback at
least their height plus ten feet from abutting property lines.
Andover City Code Title 9, Chapter 12, Section 9-12-9:C.1.a., b., and c. require a
description of the tower height, and design including cross sections and elevations, a
description of the tower's capacity, including the number and type of antennas that can be
accommodated and documentation of the mounting heights for collocated antennas and
separations distances between antennas. The plan sets include cross sections and
elevations, as well as the type of antennas that can be accommodated and documentation
of mounting heights and separations between collocated antennas. Engineer-stamped
plans will be submitted to the City of Andover with the building permit application as
required by Andover City Code Title 9, Chapter 12, Section 9-l2-9:C.1.d.
A check in the amount of $430 is enclosed with this application. Clear Wireless'
conditional use permit for a tower in Andover Lions Park was denied and as a result the
$100 application fee for recording the resolution was not used. We request that the City
of Andover use this $100 to pay for the cost of recording the conditional use permit
granted pursuant to this request. Our understanding is that the Planning Commission
will consider this conditional use permit request at their meeting on August 10,2010.
Please contact me if you have need for additional information. Thank you.
Sincerely,
~
David Hagen, Buell onsulting, Inc.
Agent for Clear Wireless LLC
,
clear,,:{\:/ 4400 Carillon Point I PHONE: I ~;;:216 7900 I OHLINE:
Kirkland, WA 98033 4252167600 www.c1earwire.com
RECEIVED
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July 6, 2010
City of Andover JUL19 2010
i
1685 Crosstown Boulevard r
Andover, MN 55304 CITY OF ANDOVER
Re: Clear Wireless LLC Assurances to Support
Conditional Use Permit Applications for Tower
In Andover Station
Dear City of Andover:
This letter addresses certain requirements of the City of Andover relating to Antennas and Towers as set forth in
Andover City Code Title 9, Chapter 12 as follows:
I. Public Safety Telecommunications Interference Avoidance-
Clear Wireless LLC is licensed to operate in certain frequencies. These frequencies are different than the
frequencies used for public safety telecommunications. Clear Wireless intends to avoid interfering with public
safety telecommunications by operating within its assigned frequencies. Clear Wireless will respond promptly to
reports of interference.
2. Service Coverage in the City of Andover
Attached are maps of modeled service coverage for the City of Andover. Map I shows coverage in the City without
this proposed site and Map 2 shows coverage in the City with this proposed site. Blue areas have coverage and
green and red areas do not have coverage.
3. FCC Emission Standard Compliance
All antenna sites proposed by Clear Wireless in the City of Andover, including this one in Andover Station will
comply with emission standards set by the Federal Communications Commission. Clear Wireless is prepared to
measure emissions from the sites after they are activated at the request of the City of Andover.
___ ~___.__ ~._ _ _____._ _.M..... ___ _____~ __,_____ ____ _ _ _ _ _ ,----------.---.-------- -- - -~, - - -- - - - -- --. --- --- -------,- ----
Arif QureShi I RF Engineering Minneapolis I m: 612-998-6612 I arif.aureshi@clearwire.com
clearwore wireless broadband
Bremer Bank Building
8800 Hwy 7, Suite 203
St Louis Park, MN 55426
HIGH SPEED INTERNET MADE SIMPLE. WAY SIMPLE.
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clearw 8 4400 Carillon Point PHONE: FAX: ONLINE:
re.. Kirkland, WA 98033 4252167600 4252167900 VNVW.clearwire.com
August 16, 2010
City of Andover Council and Planning Commission:
Dear City Council and Planning Commission:
City staff has questioned how it is that the Andover Station site (CW MN-MSP0305e) will work as part of
Clear Wireless' high speed broadband internet service now; whereas I had indicated that it would not
work earlier this year. Also staff has questioned why this site will work when it is some distance from
the original search area centers that were issued last July. This letter will address these questions.
When the City was offering this candidate ("e") before, my understanding is that it was Great River
Energy tower (Candidate C), only 95' tall; or sites close to that tower. We are proposing 120' with
candidate "e". With higher RAD center it will be better. A site in Bunker Hill Park (Candidate "d") would
have been better but was rejected due title issue on the lease area.
All alternatives in the search area have been considered and found unworkable for one reason or
another. It's been more than 8 months now since our initial meeting and more than a year since our
initial designand the plan changes here every month.
I will be in attendance at the Planning Commission and City Council meetings scheduled for September
14 and 21 to address these questions in more detail. Thank you for your consideration.
Sincerely,
Gyan Pandey
Gyan Pandey I RF Engineering Minneapolis I m: 612-998-6612 I gyan.pandev@clearwire.com
clearwore wireless broadband
Bremer Bank Building
8800 Hwy 7, Suite 203
Sl Louis Park, MN 55426
HIGH SPEED INTERNET MADE SIMPLE. WAY SIMPLE.
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Common Lilac
Height: Up to 15 feet Juniper (various)
Spread: 8-12 feet (requires trimming) Height: 2-5 feet
Spread: 3-5 feet
-
Japanese Tree Lilac
Height: 20-30 feet Upright Arborvitae
Spread: up to 25 feet (requires trimming) Height: 4-5 feet
Spread: 2-3 feet
Spirea Shrub Evergreen Tree
Height: 2-3 feet Height: Varies
Spread: 2-3 feet Spread: Varies
Dogwood
Height: 8-10 feet
Spread: 8-10 feet (requires trimming)
. --
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
MEMORANDUM
TO: Courtney Bednarz, City Planner
FROM: ~ason Law, Assistant City Engineer
Todd J. Haas, Asst. Public Works Director
DATE: September 7,2010
REFERENCE: Commercial Site Plan/Review #1/Clear Wireless s Antenna @ ASN Ball
Fields
The following comments are in regards to Review #1 for the above referenced project:
1. The Building Department should review the proposed plans and require certification for
the design and structural elements of the antenna.
2. Approval from the City Council and the Economic Development Authority (EDA) will be
necessary due to the location being on City owned property.
3. A hold Harmless Encroachment Agreement should be entered into between the EDA
and Clear Wireless and/or covered in the lease agreement. It will be necessary to
discuss with the planning department if easements are required for access to the site
and for the location of the equipment.
4. Coordinate pole and light replacement with Musco Lighting. All correspondence
between the parties is to be copied to the City.
5. Approval will be necessary from the lighting manufacturer (Musco) to ensure the pole is
designed properly for the antenna and the lighting. Clear Wireless will be responsible for
all costs associated with the removal and replacement of the existing pole. Applicant
must submit a lighting plan to ensure coverage meets current standards. A post
construction lighting test will also be required to ensure proper lighting coverage.
6. Sheet A-1: The proposed driveway shall have a 2% cross-slope towards the east. There
is an existing drainage swale between the two ball fields shown in the plans that needs
to be maintained. Show a grading plan on how this will be accomplished. Currently
there is a 10' x 10' concrete pad shown on sheet A-2 that will cut off this swale. If
possible, orient the pad 5' west so it will not hinder the drainage. Need to show proposed
contours on the plan to verify the drainage swale will not be impacted.
7. Sheet A-1: Verify if service vehicles can make the tight radius turns shown. If not, revise
the driveway alignment to smooth out the 90 degree bends as shown on the plan.
8. Sheet A-1: Need to show all existing utilities (including water main, storm sewer,
sanitary sewer, private utilities) within 100' of the site.
9. Sheet A-2: Is it possible to orient the 10' x 10' concrete pad 5' further west to minimize
impacts to the existing drainage swale and access to the north for other utility
companies?
10. The pavement section for the driveway access shall be a minimum of 2.5 inches of
bituminous over 4 inches of class 5. The details of the curb cut and the pavement
H:IEngineeringlCommercial Site PlanslOpen Commercial Site PlanslClearwire SitesICourtneyl-ASN.doc
-" .-.--
section is to be identified in the plan set. The driveway apron shall conform to City Detail
513B. Include this detail in the plan set.
11. All costs to relocate the irrigation system, if necessary, shall be the full responsibility of
the applicant.
12. All plans sheets need to be certified by the appropriate individual.
13. Change the address in the title block on all sheets to say "Andover Station North Ball
Fields"
14. Additional comments pending further review.
Note: It is a requirement that the developer respond in writing to each of the items
as part of the next submittal.
If you have any questions, feel free to contact Todd Haas, Assistant Public Works
Director or Jason Law, Assistant City Engineer at (763) 755-5100.
H:IEnglneeringlCommercial Site PlanslOpen Commercial Site PlanslClearwire SitesICourtneyl-ASN.doc
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1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER,MN.US
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
FROM: Michelle Hartner, Deputy City Clerk
SUBJECT: Reschedule November 2, 2010 Council Meeting
DATE: September 21,2010
INTRODUCTION
The first Council meeting in November falls on Election Day.
DISCUSSION
State Law prohibits Council meetings from 6:00-8:00 pm on Election Days. Therefore,
Council needs to reschedule the meeting to one of the following:
Monday, November 1st, 2010
Tuesday, November 2nd, 2010 (The meeting would need to start at 8:01 pm)
Wednesday, November 3rd, 2010
ACTION REOUESTED
The City Council is requested to reschedule the first Council meeting of November. Staff
suggests that the meeting be held on Wednesday, November 3rd so that Council can
canvass the results of the election at that time also.
Respectfully submitted,
-
LfY0cc.1v..Ul.JI-~~
Michelle Hartner
Deputy City Clerk
@
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Administrator's Report
DATE: September 21,2010
The City Administrator will give a brief verbal update on various items of interest to the City
Council and to the residents at the meeting. Listed below are a few areas of interest:
1. Administration & City Department Activities
2. Update on Development Activity
3. Update on CIP Projects
4. Meeting reminders
Upon receipt of the meeting packet, if a member of the Council would like an update on a
particular item, please notify me so an adequate update can be made.
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor & Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Supplemental Agenda Item for September 21, 2010 City Council Meeting
DATE: September 21, 2010
The City Council is requested to receive the following supplemental information.
Consent Items
Item #7. Approve Funds Transfers - Hanson Blvd. Reconstruction City Project #04-23
(Supplemental) - Administration
Discussion Items
Item #9. Consider Conditional Use Permit/Telecommunications Tower/Andover Station North
(Supplemental) - Planning
- ~
~
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW,CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator
Will Neumeister, Community Development Director
FROM: Courtney Bednarz, City Plannei>
SUBJECT: Supplemental- Consider Conditional Use Permit/Telecommunications Tower/Andover
Station North - Planning
DATE: September 21,2010
INTRODUCTION
The draft minutes from the September 14th Planning Commission meeting are attached,
DISCUSSION
None.
ACTION REOUESTED
Please add the minutes to the materials for this item.
Respectfully submitted,
it~
Attachments
Draft September 14th Planning Commission Minutes
,
DRAfT
PLANNING AND ZONING COMMISSION MEETING - SEPTEMBER 14, 2010
The Regular Bi-Monthly Meeting of the Andover Planning and Zoning Commission was
called to order by Chairperson Daninger on September 14, 2010, 7:00 p,m., at the
Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota.
Commissioners present: Chairperson Dean Daninger, Commissioners Michael
Casey, Dennis Cleveland, Lynae Gudmundson, Valerie
Holthus (arrived at 7:06 p.m.) and Devon Walton (arrived
at 7:05 p.m.).
Commissioners absent: Commissioner Tim Kirchoff
Also present: City Planner, Courtney Bednarz
Others
APPROVAL OF MINUTES.
June 8, 2010 and August 24,2010
Motion by Casey, seconded by Cleveland, to table the minutes of June 8, 2010 and
August 24,2010 until the next Planning Commission meeting. Motion carried on a 4-
ayes, O-nays, 3-absent (Holthus, Kirchoff, Walton) vote.
PUBLIC HEARING: CONDITIONAL USE PERMIT (10-08) TO CONSIDER
TELECOMMUNCATIONS TOWER WITHIN ANDOVER STATION NORTH.
Mr. Bednarz noted Clear Wireless has applied for a conditional use permit to locate a
wireless internet tower and antenna array in Andover Station North between the easterly
and central ballfields,
Mr. Bednarz reviewed the information with the Commission.
Motion by Casey, seconded by Walton, to open the public hearing. Motion carried on a
5-ayes, O-nays, 2-absent (Kirchoff, Holthus) vote,
Chairperson Daninger noted there was no one in the audience except the applicant.
Mr. Dave Hagen, Buell Consulting, representing Clear Wireless and Gian Pondie, Radio
Frequency Engineer were at the meeting to answer questions.
Commissioner Cleveland stated the plants submitted indicated the transformer was out in
the open on a small pad and he wondered ifthere was any sense in securing it another
way such as fencing. Mr. Hagen stated they did not see any need to secure the compound
and are comfortable with it being there without it being fenced in.
Regular Andover Planning and Zoning Commission Meeting DRAFT
Minutes - September 14, 2010
Page 2 Commissioner Walton asked ifthere would be any audible noise from the transformer or
pole. Mr. Hagen stated there would not.
Commissioner Gudmundson asked what the size of the cabinet would be. Mr, Hagen
stated it was the size of a small refrigerator. Commissioner Gudmundson asked how big
the tower would be. Mr, Hagen stated it would be significantly larger in diameter than
the ball field light poles at nearly three feet in diameter to accommodate antennas inside
the tower and future collocation by other companies.
Chairperson Daninger stated he would recommend a fence being placed around the
structure with a cover on it for safety reasons, His recommendation would be for an eight
foot fence, matching the ball field fence and slats in the fence with some type of shrub
around the fence.
Chairperson Daninger asked ifthis was a distribution tower or point to point tower. Mr.
Pondie, Clear Wireless, stated this site will have both types of antennas.
Chairperson Daninger asked ifthey did not need to allow collocation could the pole be
lower or did they need the height for their point to point distribution. Mr. Pondie stated
they needed the height due to the location.
Chairperson Daninger asked if this site will be a critical site and would they need 24 hour
access, Mr' Pondie stated they would need to be able to access the site all the time.
Chairperson Daninger asked when installation was anticipated to be done if approved.
Mr. Pondie stated the normal time for installation would be between 60 and 90 days.
Chairperson Daninger asked if it would be possible to get this constructed when baseball
season is done. Mr. Pondie did not know when they would be able to get this installed
but would bring this back for discussion. Mr. Bednarz stated the applicant is willing to
work with the City on coordination of installation.
Commissioner Walton asked if there would be any need for continuous lighting at this
site. Mr. Pondie stated there would not be,
Commissioner Gudmundson asked if this is the fifth tower in their network. Mr. Hagen
stated there were initially five search areas in the City of Andover and they are putting
two antenna sites on water towers, one is going into Hidden Creek Park and then they had
a proposed site in the Andover Lions Park which was denied and one approved in the
Shadowbrook East Park which Clear Wireless has elected not to move forward this but
will probably go forward with that at some point. He thought this site was the closest site
to the Lions Park location that was denied.
Motion by Walton, seconded by Casey, to close the public hearing. Motion carried on a
6-ayes, O-nays, I-absent (Kirchoff) vote.
Regular Andover Planning and Zoning Commission Meeting DRAFT
Minutes - September 14, 2010
Page 3 Commissioner Walton did not know if they would be able to accommodate more
buildings in this area with collocation. Chairperson Daninger stated he would like to see
a fence around this building to protect their equipment and the kids. He would like to see
a matching fence.
Motion by Casey, seconded by Gudmundson, to recommend to the City Council approval
of the Conditional Use Permit request, Resolution No. _' including a matching fence
to enclose the Clear Wireless building and shrubs to be determined by staff. Motion
carried on a 6-ayes, a-nays, I-absent (Kirchoff) vote.
Mr. Bednarz stated that this item would be before the Council at the September 21,2010
City Council meeting.
APPROVAL OF MINUTES (CONTINUED)
Motion by Casey, seconded by Cleveland, to rescind the motion tabling the minutes.
Motion carried on a 6-ayes, a-nays, I-absent (Kirchoff) vote.
Commissioner Cleveland stated he had a correction to the June 8, 2010 minutes. Page 4,
last line of the third paragraph they were talking about slats and it indicates "slates" and
should be corrected,
Motion by Cleveland, seconded by Gudmundson, to approve the June 8, 2010 minutes as
amended. Motion carried on a 5-ayes, a-nays, I-present (Daninger), I-absent (Kirchoff)
vote.
Motion by Casey, seconded by Holthus, to approve the August 24,2010 minutes as
presented. Motion carried on a 6-ayes, a-nays, I-present (Cleveland), I-absent (Kirchoff)
vote.
OTHER BUSINESS.
Mr. Bednarz updated the Planning Commission on related items.
ADJOURNMENT.
Motion by Walton, seconded by Casey, to adjourn the meeting at 7 :31 p.m. Motion
carried on a 6-ayes, a-nays, I-absent (Kirchoff) vote.
Respectfully Submitted,
Sue Osbeck, Recording Secretary
TimeSaver Off Site Secretarial, Inc.