HomeMy WebLinkAboutEDA - August 17, 2010•
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CLAN DOVER. MN. US
ECONOMIC DEVELOPMENT AUTHORITY
MEETING
August 17, 2010
6:00 p.m.
Conference Rooms A & B
1. Call to Order — 6:00 p.m.
2. Approval of Minutes (July 20, 2010)
3. Project Status Report
4. TIF District Financial Update & EDA Budget Discussion
5. Andover Station Maintenance Discussion
6. Other Business
7. Adjournment
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Economic Development
CC: Jim Dickinson, Executive Director
FROM: Michelle Hartner, Deputy City Clerk
SUBJECT: Approval of Minutes
DATE: August 17, 2010
INTRODUCTION
The following minutes were provided by Staff for EDA approval:
July 20, 2010
DISCUSSION
Regular Meeting
The minutes are attached for your review.
ACTION REQUIRED
The EDA is requested to approve the above minutes.
Respectfully submitted,
Michelle Hartner
Deputy City Clerk
Attach: Minutes
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ANDOVER ECONOMIC DEVELOPMENT AUTHORITYMEETING
JULY 20, 2010 -MINUTES
A Meeting of the Andover Economic Development Authority was called to order by President Mike
Gamache, July 20, 2010, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
Andover, Minnesota.
Present: Commissioners Sheri Bukkila, Don Jacobson, Mike Knight, Julie
Trude
Absent: Commissioners Joyce Twistol and Robert Nowak
Also present: Executive Director, Jim Dickinson
Director of Public Works /City Engineer, Dave Berkowitz
F. ' may. 7rArvaroyn •IIy m
June 15, 2010 Regular Meeting: Correct as written.
Motion by Knight, Seconded by Jacobson, approval of the minutes as written. Motion carried
unanimously.
PURCHASEAGREEMENTAETTER OFINTENTIPROGRESS REPORT
Mr. Dickinson gave an update on the following:
Light Poles in Andover Station — Public Works has completed painting the light pole bases.
Kwik Trip Motor FueUConvenience Store /Car Wash — The building permit has been issued and
construction should begin sometime between August l and August 16 th .
2010 Special EDA Business Networking Event — A random drawing for Andover businesses to
receive two Twins tickets has been done. A list of the businesses that will receive the Twins
tickets was handed out the EDA Commissioners.
Music at Andover Station Pergola — There has been positive feedback regarding the music event
to be held at Andover Station. Walgreens and Target have stepped up to the plate supporting the
event.
Dynamic Sealing Technologies — On July 22 nd the owner of Dynamic will meet with Staff to
review the proposed site plans for Dynamic's expansion.
Andover Economic Development Authority Meeting
Minutes —July 20, 2010
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ANDOVER STATIONMAINTENANCE DISCUSSION
Bunker Lake Boulevard Median — Mr. Berkowitz indicated the City is in the process of pulling a
permit from Anoka County for lane closure. Prairie Restorations will then be able to get
weeding/cleanup/herbicide spraying done.
Medians on Jay and Martin Street — Some of the areas have new stamped concrete installed.
When the medians are complete, Public Works will finish with a clean up. The project came in
with a favorable cost of $14,000.
Mr. Dickinson indicated the boulevards in this area have still not been cleaned up. This is the
responsibility of the Andover Station II Owners Association. Commissioner Jacobson suggested
reminding the Association of their responsibility.
Pond Plantings and Maintenance — New plantings along the east side of the pond closest to
Bunker Lake Boulevard have been installed. Commissioner Knight asked if there are any plans
for the other pond. Mr. Dickinson indicated not at this time.
Commissioner Trude asked about the Community Reader Board. Mr. Dickinson indicated he is
securing quotes for the August meeting. He believes the quotes will range between $40,000 and
$60,000.
Commissioner Trude would like regular updates regarding the TIF district funds. Mr. Dickinson
indicated he will provide that information at the next meeting.
OTHER BUSINESS
Senior Housing — Mr. Dickinson stated the owner of Grey Oaks approached Staff indicating he
is looking at various options to finish the project.
Mr. Dickinson reviewed the area with the Commissioners.
Mr. Dickinson indicated he discussed with Mr. Windschilt that Anoka County, through their
HRA does senior housing buildings. Mr. Dickinson stated the County would bond, build and
manage the facility. Another option is to do the same concept as the Farmstead project. A third
option is an Advanced Living facility.
Commissioner Jacobson indicated his concern is about the demand for this type of facility in the
city.
Commissioner Bukkila stated she sees this facility as a place that Andover residents would move
their parents to.
Mr. Dickinson indicated other communities have done a housing study to determine demand. He
Andover Economic Development Authority Meeting
Minutes —July 20, 2010
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stated generally he is in support of a housing study; however he feels the market is not right to study
at this time.
Commissioner Jacobson indicated he is not against the senior housing and thinks other locations in
the City should be looked at.
The EDA directed staff to get information from the County regarding this issue.
Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting
adjourned at 6:53 p.m.
Respectfully submitted,
Michelle Hartner, Recording Secretary
(i
NDOVVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: EDA President and Board
CC: Jim Dickinson, Executive Director
FROM: Will Neumeister, Community Development Director jWJ
SUBJECT: Project Status Report
DATE: August 17, 2010
INTRODUCTION
This memo provides a brief update of all development activities in the Andover Station area:
Kwik Trip Motor FueUConvenience Store/Car Wash — The frontage road reconstruction is completed. The
building permit for the new store has been issued and construction started on August 16`
2010 Special EDA Events — The 24 pairs of Twins tickets were mailed out three weeks ago with the
cover letter shown on the reverse side of this page. The first game which invited guests will attend is 7:10
p.m. Weds., August 18 (Chicago White Sox) and the second game is 7:10 p.m. Weds., September 8th
(Kansas City Royals). One appointed EDA member has volunteered to be in attendance at each of the
games.
Music at Andover Station Pergola - The event with the "Blue Drifters" on the evening of Thurs., July 22 "
was well attended (see photos). We had advertized the event in the newsletter, on the City website and
posted flyers at the local business places and had articles in both the Anoka Union and Star Tribune about
the event to get the word out. The manager at the Walgreens did some special advertizing and they
indicated they are very interested in seeing this type of event held again.
Community Bulletin Board Sign — Two quotes for the electronic (LED) signs have been obtained and will
be reviewed with the EDA at the meeting. The quotes show a potential cost range between $40,000 and
$50,000 per sign, depending on which options are chosen.
Dynamic Sealing Technologies — The owner has been working on a site drawing and met with staff on July
22 "d to obtain informal site plan review comments. Staff is now working with them on the next option
agreement (for the third lot). See attached "draft" site plan showing their long term plan for expansion.
ACTION REQUESTED
None is needed, this is an informational update only.
Respectfully submitted,
Will Neumeister zd�✓
Attachments
Cover letter (Twins tickets)
Median Photos
"Draft" Site Plan (Dynamic Sealing)
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
July 29, 2010
Business Name /Address
RE: Complimentary Twins Tickets
Dear Andover Business Owner,
The City of Andover Economic Development Authority (EDA) in appreciation of the
financial contribution made by the Minnesota Twins for the Andover Station ball fields is
coordinating two (free) Twins game outings for local businesses. Due to limited
availability, the EDA selected Andover based businesses at random to participate in these
events.
I am happy to present you with two Twins tickets as your business was one of the lucky
ones that was selected. There will be one EDA member at the event and twenty -four
Andover business representatives in the same seating block that night. So you might
recognize some familiar faces in the few rows around your seats.
Congratulations on being selected! If you have any questions, please feel free to contact
me.
Sincerely,
141
Will Neumeister
Community Development Director
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: President and Commissioners
FROM: Jim Dickinson, Executive Director
SUBJECT: TIF District Financial Update & EDA Budget Discussion
DATE: August 17, 2010
INTRODUCTION
The EDA is requested to receive a Tax Increment Financing (TIF) District financial update and discuss
the EDA Special Revenue Fund budget.
DISCUSSION
The Executive Director will use the attached documents as the basis for the TIF District financial update
and to facilitate discussion on the EDA Special Revenue Fund budget:
1. Current TIF Cash Flow Analysis
2. EDA Special Revenue Fund Statement of Revenues, Expenditures and Changes in Fund
Balance
3. Building Fund Capital Projects Fund Statement of Revenues, Expenditures and Changes in
Fund Balance
4. EDA Special Revenue Fund Budget Worksheet for 2011
5. EDA Budget Detail Worksheet
ACTION REQUESTED
Receive a presentation and provide direction to staff.
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CTPY OF ANDOVER
Budget Worksheet - 2011
EDA 2
2110 -46500
Account A
Actual A
Actual A
Actual A
Actual A
Actual B
Budget E
Estimate R
Requested
Number D
Description 2
2005 2
2006 2
2007 2
2008 2
2009 2
2010 2
2010 2
2011
Revenues
Charges for Services
54370 T
Tax Increment Administration F 1
127,507 1
155,250 1
162,553 1
173,096 1
181,416 1
180,000 1
192,000 1
165,400
Charges for Services 1
127,507 1
155,250 1
162,553 1
173,096 1
181,416 1
180,000 1
192,000 1
165.400
Investment Income
56910 I
Interest Earned 2
2,730 6
6,635 8
8,174 1
14,670 7
7,959 6
6,000 6
6,000 6
6,000
56920 V
Valuation Adjustment 3
328 (
(1,374) 4
4,016 (
(1,283) 1
1,527
Invemnent Income 3
3,058 5
5,261 1
12,190 1
13,387 9
9,486 6
6,000 6
6,000 6
6,000
Miscellaneous Revenue
58100 R
Refunds & Reimbursements 1
13,595 1
14,770 1
11,253 1
1,693 2
2,487
Miscellaneous Revenue 1
13,595 1
14,770 1
11,253 1
1,693 2
2,487
Total Revenues 1
144,160 1
175,281 1
185,996 1
188,176 1
193 }89 1
186,000 1
198,000 1
171,400
Expenditures
Salaries & Benefits
Salaries &Benefits 1
100,186 5
50,273 6
60,725 7
79,811 8
84 }80 9
99,325 1
101,385 1
103,439
Departmental
61005 S
Supplies - General 8
884 6
62 4
493 8
802 1
1,021 2
2,000 2
2,000 2
2,000
61130 R
R & M Supplies - Landscape 1
14,929 1
13,226 1
11,226 4
4,093 -
- -
- -
- 1
10,000
61310 M
Meals / Lodging 3
386 3
396 -
- -
- -
- 7
700 7
700 7
700
61315 C
Continuing Education 2
250 2
250 2
250 1
100 -
- 1
1,500 1
1,500 1
1,500
61320 A
Annual Dues/ Licenses 2
285 4
450 1
14,630 7
750 7
765 8
800 8
800 8
800
61405 P
Postage 6
620 5
585 7
784 3
319 1
1,061 1
1,000 1
1,000 1
1,000
61410 T
Transportation / Mileage 1
1,455 1
1,221 1
1,205 1
1,839 1
1,943 2
2,200 2
2,200 2
2,200
Departmental 1
18,809 1
16,190 2
28,588 7
7,903 4
4,790 8
8,200 8
8,200 1
18,200
Operating
62005 E
Electric -
- -
- -
- 7
7,134 -
- 7
7,500 8
8,000
62100 I
Insurance 4
4,534 2
2,641 2
2,239 2
2,190 2
2,537 5
5,250 5
5,250 5
5,250
62200 R
Rentals 7
746 6
639 -
- -
- -
- -
- 2
2,500 -
-
62210 C
Computer Services 1
1,500 1
1,500 1
1,500 1
1,545 1
1,600 1
1,600 1
1,600 1
1,600
Operating 6
6,780 4
4,780 3
3,739 3
3,735 1
11,271 6
6,850 1
16,850 1
14,850
Professional Services
63005 P
Professional Services 3
3,530 2
2,223 1
1,965 1
1,550 5
5,656 5
5,200 5
5,200 5
5,200
63010 C
Contractual Services 2
2,077 2
2,000 1
17,236 1
12,533 1
14,244 4
47,000 4
40,000 3
39,000
63015 A
Attorney 5
588 9
91 -
- 6
619 1
1,810 2
2,000 2
2,000 2
2,000
63025 P
Publishing 1
1,019 7
733 9
947 8
816 2
25 2
2,500 1
1,000 2
2,500
63100 R
R & M labor - General 8
8,928 6
6,006 3
3,282 1
1,950 -
- -
- -
- -
-
63200 I
Inspections 1
1,838 5
522 1
156 2
23 3
35
Professional Services 1
17,979 1
11,575 2
23,586 1
17,491 2
21,770 5
56,700 4
48,200 4
48,700
Other Financing Uses
67101 O
Operating Transfers Out
Other Financing Uses
Total Expenditures 1
143,753 8
82,818 1
116,638 1
108,940 1
122,211 1
171,075 1
174,635 1
185,189
Net Increase(Uecrease) in FB 4
407 9
92,463 6
69,358 7
79,236 7
71,178 1
14,925 2
23,365 (
(13,789)
Fund Balance
Beginning 8
88,188 8
88,595 1
181,058 2
250,416 3
329,652 4
400,830 4
400,830 4
424,195
Ending 8
88,595 1
181,058 2
250,416 3
329,652 4
400,830 4
415,755 4
424,195 4
410,406
VI//2010
City of Andover
Budget Detail for all Object Codes
(List each expense account individually with specific cost detail)
Department / Cost Center: Economic Development - 2110
Object
Code
Explanation
Amount Requested
Total
2011
Request
Priority
1 through 5
1 -high : 5 -low
2010
Budget
2011
Adjustment
61005
SUPPLIES - GENERAL
2,000
2,000
0
0
0
0
0
0
0
0
Total
2,000
0
2,000
61130
R & M SUPPLIES - LANDSCAPE
0
0
median expenditures
0
10,000
10,000
0
0
0
0
0
0
Total
0
10,000
10,000
61310
MEALS / LODGING
700
700
Special events participation - Staff /Commission
0
0
0
0
0
0
0
0
Total
700
0
700
61315
CONTINUING EDUCATION
1,500
1,500
Training opportunities - Staff /Commission
0
0
0
0
0
0
0
0
Total
1,500
0
1,500
61320
ANNUAL DUES / LICENSES
800
800
0
0
0
0
0
0
0
0
Total
800
0
800
61405
POSTAGE
1,000
1,000
Newsletter Publication
0
0
0
0
0
0
01
0
Total
1,000
0
1,000
61410
TRANSPORTATION / PARKING
2,200
2,200
Staff / Commision Travel
0
0
Executive Director % allocation
0
0
0
0
0
0
Page I of 3 ! -
City of Andover
Budget Detail for all Object Codes
(List each expense account individually with specific cost detail)
Department / Cost Center: Economic Development - 2110
Object
Code
Explanation
Amount Requested
Total
2011
Request
Priority
1 through 5
1 -high : 5 -low
2010
Budget
2011
Adjustment
Total
2,200
0
2,200
62005
ELECTRIC
0
8,000
8,000
Assoc cost sharing
0
0
0
0
0
0
0
0
Total
0
8,000
8,000
62100
IINSURANCE
5,250
1 5,250
Finance
0
0
0
0
0
0
0
0
Total
5,250
0
5,250
62210
COMPUTER SERVICES
1,600
1,600
Central system allocation - Server /email /imaging /etc.
0
0
0
0
0
0
0
0
Total
1,600
0
1,600
63005
PROFESSIONAL SERVICES
3,500
3,500
Audit - LB
1,700
1,700
0
0
0
0
01
0
Total
5,200
0
5,200
63010
CONTRACTUAL SERVICES
1,000
1,000
Landscaping @ Andover Station - assoc membership
10,000
(8,000)
2,000
Beyond assoc. maintenance - ASN
20,000
20,000
Xfer from 61320 - Partnership opportunities
16,000
16,000
01
0
Total
47,000
(8,000)
39,000
63015
ATTORNEY
2,000
2,000
0
0
0
0
0
0
01
0
Total
2,000
0
2,000
63025
PUBLISHING
2,500
2,500
Tax Increment Reporting
0
0
0
0
0
0
Page 2 of 3 _ -
Page 3 of -19
C I T Y O F
ND OVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: EDA President and Board
CC: Jim Dickinson, Executive Director
FROM: Will Neumeister, Director of Community Development
SUBJECT: Andover Station Maintenance Discussion
DATE: August 17, 2010
INTRODUCTION
The maintenance work status is as follows:
C J
Bunker Lake Boulevard Median -- Prairie Restorations, Inc. (PRI) performed limited weeding and
perennial guarantee /replanting work on the end caps of the Bunker Lake Boulevard median the week of
June 21 They also did a major amount of cleanup /weeding/herbicide spraying on July 22 " The City
was required (by the County) to do lane closures with that work (at a cost of $1,200 each time). PRI
believes they should complete one more weeding of the Bunker median this year so there may be some
additional cost to the EDA.
Medians on Jay and Martin Street — The EDA authorized work to remove some plantings on the Jay
Street median has been done. The contractor has removed the plantings and completed the work for all
the areas that were to receive the new concrete. Now that the concrete work is done, the City's Public
Works staff are performing maintenance work (weeding/trimming) on these medians.
Pond Plantings and Maintenance — The EDA authorized new plantings along the east side of the pond
in front of Target are flourishing. The Andover Station Owners Association is doing more regularly
scheduled mowing of the area where the bluegrass music performance was held and is looking nice.
ACTION REQUESTED
The EDA is asked to further discuss the items that are presented in this memo for maintenance of the
Andover Station area.
Respectfully submitted,,
Gu
Will Neumeister
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