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HomeMy WebLinkAboutJuly 15, 2010• r fir,_ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting July 15, 2010 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (6/3/10) 4. Presentation of Donation /Hawkridge Park/North Metro Soccer Association 5. Consider Application for Scheduled Use of Recreational FacilitiesfT.C. Dodgers 6. Consider 2010 Fall Football /Soccer Schedule 7. Consider 2010 Fall Football /Baseball /Softball Schedule 8. Update Regarding Dog Park(s) 9. Consider Security Light/Hills of Bunker Lake West Park 10. Update of Skate Park/08 -08 11. Discuss 2011 -2015 Park Capital Improvement Plan, continued 12.Anoka County Sheriffs Department 2 " Quarterly report 13. Park Dedication Improvement Fund 2 nd Quarterly Report/Finance Department 14. Outstanding Items 15. 16. Chair's Report 17. Adjournment Add -on agenda item- Consider Park Dedication Requirements/Woodland Estates 5 Addition 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park and Recreation Commission FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 4. Presentation —North Metro Soccer Association/Hawkridge Park/Project 09- 181Engineering DATE: July 15, 2010 INTRODUCTION This item is in regards to a contribution of $100,000 that will be made by North Metro Soccer Association that will be used to help fund a portion of the construction for Phase 1 of Hawkridge Park. DISCUSSION A representative from North Metro Soccer Association will be at the meeting to make the presentation of the donation. ACTION REQUIRED The Park and Recreation Commission is recommended to accept the donation from North Metro Soccer Association for the reconstruction of Hawkridge Park. Respectfully submitted, �?� Todd J. aas Attachments: Copy of check from NMSA Cc: Barb Anderson, President of North Metro Soccer Association (copy sent by e-mail) . ANLb �bq 1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN.US To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer From: Todd J. Haas, Assistant Public Works Director Subject: 5, Consider Application for Schedule Use of Recreational Facilities/T.C. Dodgers Date: July 15, 2010 INTRODUCTION This item is in regard to considering an application for scheduled use of recreational facilities from the T. C. Dodgers (men's team). DISCUSSION Attached is the application from T.C. Dodgers. To date, the team has used the fields a few times but has failed to pay the required fee and submit the certificate of insurance. Staff has sent the applicant e-mail that failure to provide the required fee and certificate of insurance will result in denial of their application. Note: The applicant was told that the application, certificate of insurance and required fee was due prior to using the ASN field back in June but for some reason the applicant did not follow through with the City on this in regards to the payment and certificate of insurance. We did find a few days ago that were using the fields without the required approval from staff. Staff has sent an e-mail to the applicant that if certificate and payment are not made by noon this Thursday, the Park Commission will be recommended by staff to deny the application. ACTION REQUESTED The Park and Recreation application as requested insurance and fees. Respectfully submitted, Todd J.'Haas Attachment: Application Commission is requested to consider approving the )y T.C. Dodgers subject to receipt of certificate of CC:Phil Rivera, T.C. Dodgers (copy sent by e-mail) HAEngineeringTarksTark & Rec Packet Information lltems1201010715101item 5.doc ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities T.C. Dodgers Association President Phil Rivera Phone (Home) Print N e (Work) (Mobile) 763 -257 -3800 Association President a (E -mail) �drivera3 yahoo.com ignature required) Yate Address 4094 Meadowbrook Ln City. St. Louis Park State MN Zip 55426 APPLICATION DUE DATES FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE - SECOND THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first -come, first- served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 13 Number of participants expected from Andover this year 1 Number of participants in program last year 13 Number of participants from Andover last year 0 Age brackets for participation 28+ JUN i b 20i0 Number of game fields /rinks needed per week this year 1 Indicate season start and end dates 6/18/2010 - 8/1/2010 ( 6/ 18. 6/ 20.6/22.6/27.6/29.7 /6.7/13.7/18 ,7/20.7125.7127.8 /1) Time slot desired (list 2 choices) 1. 4pm- 8:30om 2. 5pm -8pm List specific fieldstrinks being requested (refer to attached listing) 1. Andover Station - West Number of practice fields /rinks needed per week this year. Time slot desired (list 2 choices) 1. 5:30om - 8:00 pm 2. 8:00gm - 11:00pm List specific fields/rinks being requested (refer to attached listing) 1. Andover Station - West 2. Note. Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and /or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 8120/09 fielduse.doc ANLI 5 �6V 9 ^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 6. Consider 2010 Fall Soccer /Football Schedule DATE: July 15, 2010 INTRODUCTION This is in regards to approving the 2010 fall soccer /football schedule. DISCUSSION Attached for your review is the proposed 2010 soccer /football schedule. The City has received applications for use of the fields from the following groups: * Information submitted as part of the spring /summer application. Note: Copies of the By -Laws for AFA and NMSA (submitted as part of the application for the spring- summer season -no changes from 2009 season) are available from City staff if you would like to review them. One other item of interest and importance for the Park and Recreation Commission to know is that it will be required (starting this fall) that a detail practice and game schedule be submitted to Todd Haas, Parks Coordinator, and to Biz Brouse, Concessions Manager, before the start of the season so the Andover Public Works Parks Department is aware of when fields need to be mowed and when concessions need to be opened. % of Democratic Certificate Established Name of Group Participants Procedures & 501C3 of Grievance from Andover Elections (State) Insurance Procedures based on 2007 season Andover Football 90% Yes (no Yes (no Yes Yes (no Assoc. (AFA) changes from changes changes from 2009) from 2009) 2009 North Metro Soccer 63% Yes* Yes* Yes* Yes* Assoc. NMSA * Information submitted as part of the spring /summer application. Note: Copies of the By -Laws for AFA and NMSA (submitted as part of the application for the spring- summer season -no changes from 2009 season) are available from City staff if you would like to review them. One other item of interest and importance for the Park and Recreation Commission to know is that it will be required (starting this fall) that a detail practice and game schedule be submitted to Todd Haas, Parks Coordinator, and to Biz Brouse, Concessions Manager, before the start of the season so the Andover Public Works Parks Department is aware of when fields need to be mowed and when concessions need to be opened. AFA has requested to use Hawkridge Park but because the reconstruction of the park, the park is closed until further notice. ACTION REQUIRED The Parks and Recreation Commission is requested to consider approving the 2010 fall soccer /football schedule. Respectfully submitted, Todd J. Haas Attachments: Proposed 2010 Fall Football /Soccer Schedule, Applications from both the soccer and football associations cc: Barb Anderson, President/NMSA, (copy of item was e-mail) Jim Peterson, President/AFA, (copy of item was e-mail) Mark Miller, NMSA, (copy of item was e-mail) Zo /D Foetba.1/ S�kedwPz ANDOVER PARK AND RECREATION COMMISSION (PRC) APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover Football Association Association President Jim Peterson Phone (Home) 763- 434 -4248 Print Name (Work) 837 -5207 (Mobile) 763 -442 -6891 Association President VL 4 -22 -10 Signature (required) Date Address P.O. Box 813 City Anoka State MN Zip 55303 APPLICATION DUE DATES FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in March. FOR FALL USE - THIRD THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first -come, first -served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 700 Number of participants expected from Andover this year 630 Number of participants in program last year 685 Number of participants from Andover last year 618 Age brackets for participation Kindergarten thru 8 Grade APR 19 20JD Number of game fields /rinks needed per week this year 80 (40 teams 2 games per week avq) Indicate season start and end dates Aug 1, 2009 thru Nov 15, 2009 Time slot desired (list 2 choices) 1. 5:00 P.M thru 10:00 P.M Mon thru Fri 2. 8:00 A.M thru 10:00 P.M Sat, Sun List specific fields /rinks being requested (refer to attached listing) +r 1. Prairie Knoll South East & South West (100 yd w/ Lights) -+� 2. Prairie Knoll North (60 A w/o Lights) 3. Sunshine Park Ball Fields 1-4 (80 yd w /Lights) 4. Sunshine Park Ball Fields 5 -6 (Practice fields only) 5. Middle Soccer Field #3 000 yd wl Lights) 6. Andover Station North Fields 1 -3 (60 yd w/ Lights) 7. Shadowbrook (Small Field) — Practice use 8. Hawkridge —Practice use -f-n Oir 9. Lions Park — Practice use ° 10. Terrace Park — Practice use Number of practice fields /rinks needed per week this year 120 (40 Teams, 3 Days/week avg) Time slot desired (list 2 choices) 1. 5:00 P.M 2. 10:00 P.M. List specific fields /rinks being requested (refer to attached listing) 1. Same as above. 2. Will also use elementary and middle school fields. Note: If association is planning to use fields from previous year, attach that schedule, Note: Field /hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and /or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 1/2/02 fielduse.doc 2 20 /v SO cee✓ 5 ANDOVER PARK AND RECREATION COMMISSION (PRC) APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities North Metro Soccer Association Association President Barb Anderson Phone (Home)_763- 753 -3050 Print Name (Work)_ •/VV�I�.r��/ VJ JVV - LJW Association President air E1C 7 9 !a Signature (required) Address 1820 229th Ave NW City Oak Grove State Minnesota Zip 55005 APPLICATION DUE DATES FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the thins Thursday in March. FOR FALL USE - THIRD THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first -come, first -served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 930 Number of participants expected from Andover this year 620 Number of participants in program last year 894 Number of participants from Andover last year 563(63%) Age brackets for participation U6 — U19 (ages 5 to 18) 1 im -92010 Number of game fields /rinks needed per week this year See Attached Indicate season start and end dates August 11th — October 31 st Time slot desired (list 2 choices) 1. M -H 5:00 PM — Dark and Sat. Sun 8:30 A.M. to Dark _ 2 List specific fields /rinks being requested (refer to attached listing) 1. See Attached 2. Number of practice fields /rinks needed per week this year See Attached Time slot desired (list 2 choices) 1. Same as Above 2. List specific fields /rinks being requested (refer to attached listing) 1. 2. Note: If association is planning to use fields from previous year, attach that schedule. Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and /or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 1/2/02 fielduse.doc 2 �. 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D n m O D I3 z C 2 >, cn z O p n D o Z N �1 m co y z O Q 7 CD T C Im ,-► N to frill D 0 C 7 O N .. fu CD T g 0 C D T D Ic - n tD m CL a a m O b C Z w e D m p o h o a o fA 3 0 � IUD 7l ' . 0 Q C o j D O G d p to .. p a 1 � D IDi c m C Iz D H 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (753) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 7. Consider 2010 Fall Softball /Baseball /Football Schedule DATE: July 15, 2010 INTRODUCTION This item is in regard to approving the 2010 fall softball /baseball/football schedule. DISCUSSION Attached are applications received from the Andover Football Association (AFA), North Metro Soccer Association (NMSA) and the Andover Athletic Association (AAA). Note: To date, the Andover Baseball Association (ABA) has not submitted an application. ABA is aware the applications are due and most likely will submitting an application within the next couple weeks. ABA is in the process of checking with their membership to see how many youth will be playing in the fall program. The proposed 2010 fall softball/baseball /football schedule is attached for your review. The City has received applications for use of the fields from the following groups: * Information submitted as part of the spring /summer application. Note: Copies of the By -Laws for AFA (no changes from 2009 season) are available from City staff if you would like to review them. ABA and AAA submitted copies of the By -Laws as part of the application for the 2010 spring- summer season with no changes from 2009 season). of Democratic Certificate Established Name of Group Participants Procedures & 501C3 of Grievance from Andover Elections (State) Insurance Procedures based on 2009 season Andover Football 90% Yes (no Yes (no Yes Yes (no Assoc. (AFA) changes from changes changes from 2009) from 2009) 2009 Andover Athletic 87% Yes* Yes* Yes* Yes* Association North Metro Soccer 63% Yes* Yes* Yes* Yes* Association * Information submitted as part of the spring /summer application. Note: Copies of the By -Laws for AFA (no changes from 2009 season) are available from City staff if you would like to review them. ABA and AAA submitted copies of the By -Laws as part of the application for the 2010 spring- summer season with no changes from 2009 season). ACTION REQUIRED The Commission is requested to consider approving the 2010 softball /baseball /football schedule. Respectfully submitted, Todd J. Haas cc: Steve Gompertz, President/AAA, (copy of item was sent by e- mailed) Jim Peterson, President/AFA, (copy of item was sent by e-mail) Joe Ruhland, President/ABA, (copy of item was sent by e- mailed) Barb Anderson, President/NMSA, (copy of item was sent by e-mail) 2 of o :906% (l 1190se6a tl crud o ANDOVER PARK AND RECREATION COMMISSION $ M-1Z, APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities -An d yy 'V►/ 44 l ► t /hS � Association President S 4-( k./,t 6 o m p�e, f Z Print Name Association /S v (required) Date Phone (Home) (Work) (Mobile) (E- mail) a ce 6&YS -4-44M <,��. �� •.. City :�" State A- Zip S'y 3 " '/ APPLICATION DUE DATES FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE - SECOND THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational, facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first - come, first- served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year Number of participants expected from Andover this year Number of participants in program last year. Number of participants from Andover last year. C/5 36 ';2 'S 3 76 Age brackets for participation U 16 JUL - 9 ZD1D Number of game fields /rinks needed per week this year, Indicate season start and end dates Time slot desired (list 2 choices) 1. List specific fields/rinks being requested (refer to attached listing) I Number of practice fields/rinks needed per week this year -- Time slot desired (list 2 choices) 1. 2. List specific fields /rinks being requested (refer to attached listing) 1 - 2. Note: Field /hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and /or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 112000 Revised 8120109 fielduse.doc 2 Zofo Feef $ 44 -eda.4- Scfe�u.Q ANDOVER PARK AND RECREATION COMMISSION (PRC) APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover Football Association Association President Jim Peterson Phone (Home) 763- 434 -4248 Print Name (Work) 837 -5207 (Mobile) 763 -442 -6891 Association President � �— 4 -22 -10 Signature (required) Date Address P.O. Box 813 City Anoka State MN Zip 55303 APPLICATION DUE DATES FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in March. FOR FALL USE - THIRD THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first -come, first- served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 700 Number of participants expected from Andover this year 630 Number of participants in program last year 685 Number of participants from Andover last year 618 Age brackets for participation Kindergarten thru 8 Grade AM is 201D Number of game fields /rinks needed per week this year 80 (40 teams 2 games per week avg) - zD10 Zo /O Indicate season start and end dates Aug 1, 2869-thru Nov 15, -2e%- Time slot desired (list 2 choices) 1. 5:00 P.M thru 10:00 P.M Mon thru Fri 2. 8:00 AM thru 10:00 P.M Sat, Sun List specific fields /rinks being requested (refer to attached listing) 1. Prairie Knoll South East & South West 000 yd w/ Lights) 2. Prairie Knoll North (60 yd w/o Lights) '�— 3. Sunshine Park Ball Fields 1-4 (80 yd w /Lights) ✓--- 4. Sunshine Park Ball Fields 5-6 (Practice fields only) 5. Middle Soccer Field #3 (100 yd w/ Lights) ,/-- 6. Andover Station North Fields 1 -3 (60 yd w/ Lights) 7. Shadowbrook (Small Field) - Practice use -ge — Practice use 4 Hawk use �CiosE: j 9. Lions ✓—. 10. Terrace Park Practice use Number of practice fields /rinks needed per week this year (40 Teams, 3 Days/week avg) Time slot desired (list 2 choices) 1. 5:00 P.M 2. 10:00 P.M. List specific fields /rinks being requested (refer to attached listing) 1. Same as above. 2. Will also use elementary and middle school fields. Note: If association is planning to use fields from previous year, attach that schedule. Note: Field /hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and /or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. 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Z rn H N Co rr D CL a = m N C G Z O 3 Q O �� cn cr I �I m m x z v T v 'Z ;m .i z �Z n �m < m C — M b 0 rn m 1685 CROSSTOWN BOULEVARD N.W. - ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer _V From: Todd J. Haas, Assistant Public Works Director Subject: 8. Update Regarding Dog Park(s) 110 -23 Date: July 15, 2010 I NTRODUCTION This item is in regard to a request by a resident for the City to consider a location(s) for a dog park possibly at one of the existing parks or other City owned property. DISCUSSION Jen Frisby, an Andover resident, has indicated to staff that she will be at the Commission meeting to give an update of how things went at the Andover Fun Fest and what kind of interest has been generated by the website. For those Commissioners that have not been to the website ( http: / /andoverdogpark.com/) please check it out. The website has created a lot of interest since the Andover newsletter went out to residents. Ms. Frisby will be coordinating a committee meeting soon and will report back in August. Note: Staff is looking at possibly discussing the idea of a dog park at a joint meeting between the Park Commission and City Council that most likely will be held in September along with the discussion of the skate park. ACTION REQUESTED No action is necessary as this is for updated purposes only. Respectfully submitted, W/Aft_x� Todd J. Haas CC: Jennifer Frisby (sent by e-mail) H:1EngineeringTarksTark & Rec Packet Informationlltems 12010\0715101item 8.doc 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 9. Consider Install for Security Light/Hills of Bunker Lake West Park DATE: July 15, 2010 INTRODUCTION The Park and Recreation Commission is requested to consider installing a security light near the existing parking lot and playground equipment for the Hills of Bunker Lake West Park. DISCUSSION Staff did receive a call from one the residents recently that lives in Bunker Lake Village development (which is located to the west adjacent to the park) concerned with vandalism that has occurred at the park (one of the spring rides was spray painted). The city has also has had other vandalism to the park in the past such as damage to the neighbors fence, vehicles doing donuts in the parking lot and portable bathrooms being tipped over. Also at times vehicles are parked after hours in the park and have to be chased away by the deputies. Just as a reminder, the parks are officially close at 11 pm. Budget Impact The estimated cost to place a light at this location in 2006 was $4656.00. The cost of the light would be paid from the park funds. ACTION REQUESTED The Park and Recreation Commission is requested to consider installing a security light at Hills of Bunker Lake West Park. Respectfully submitted, Todd J. Haas Attachment: Estimate from Connexus Energy from the year 2006 CONNEXUS® R EC ttiv tv 14601 so ot a 553 Ramsey. .�-v . fvnnnesa 55303 763.323.2800 EN j[ERNG( 6 20 Fax: 76 42.16 2603 ERG( V' NOV ryUY LW� ,.800.842.1872 ' Energy Partner www4omewLjsenergycom Your Community gy i info®ccnne)=energy.com 0utd LigTitfng Proposal / Fee Statement November 01, 2006 ANDOVER CITY OF` Account: 386026/294591 1685 CROSSTOWN BLVD NW Workorder. 06 -18814 ANDOVER, MN 55304 -2612 Representative: Jennifer S RE: Outdoor Lighting proposal for 14002 CRANE ST NW This proposal includes the cost of all material and labor to install the outdoor lighting system.at 14002 .CRANE ST NW, and is valid for 120 days. The system will be connected before your electric meter, and will quality for Connexus Energy's Outdoor Lighting Energy R Maintenance rate. This rate adheres to Connexus Energy's published rate schedule, and is subject to change. Connexus Energy will provide full maintenance on the luminaire(s) and pole(s) for a period of 25 years (subject to the terms and conditions of Connexus Energy's outdoor lighting policies). Enlcosed is a copy of the design exhibit for your review. Please indicate your acceptance of this proposal and design by signing on the line below and returning one copy in the envelope provided. Due to the long lead time required to obtain materials, please return this document at your earliest convenience. The charges listed below are subject to the terms and conditions of Connexus Energy's credit guidelines. There could be additional charges, for winter construction, if your outdoor lighting system is installed between November 1st and April 1 st. Connexus Energy reserves the right to revise charges due to circumstances beyond our control. Connexus Energy is not responsible for restoring , to its original condition, the lawn, yard, land, etc., which might be disturbed during installation. We will, however, make all reasonable attempts to minimize site damage during installation. Type------ _ quantit _ _ Cost _ Tot Char _ Amt Paid - COMPLETE FIXTURE 1 EA $ 976.00 $ 976.00 $ 0.00 - FOOTAGE PER QUOTE 400 FT $ 6.20 $ 2,460.00 $ 0.00 - BORING CHARGE 1 EA $ 1,200.00 $ 1,200.00 $ 0.00 Subtotals: $ 4,656.00 $ 0.00 Amount Due: $ 4,656.00 Comments: (1) 100 watt HPS Traditionaire on a smooth, black fiberglass pole. Sincerely, Jennifer Sweeney Outdoor Lighting Specialist Signature Print Name Date Title "Committed to customer satisfaction through service .leadership and involvement' A T.,b,.. &.pyl 0,0pemOv K> i LND 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park and Recreation Commission CC: David D. Berkowitz, City Engineer/Director of Public Works�� FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 10. Discuss Skate Park Improvements /08 -08 — Engineering /Administration DATE: July 15, 2010 INTRODUCTION The Park and Recreation Commission is requested to discuss and consider a location for the skate park that was suggested by the City Council at the recent workshop meeting that was held on June 29` DISCUSSION Chairman Butler attended the meeting on behalf of the Park Commission to make a presentation and answer any questions the City Council had regarding the skate park. After a long discussion, the City Council did make a pitch to the Park Commission to consider having the skate park located in one of the hockey rinks that will at some point be constructed west of Public Works buildings. The City Council would prefer that the Park Commission try to make every effort to utilize existing City owned property or parks as a year round facility. In this case the City would have hockey in the winter and skate boarding for the remainder of the year. At this point, staff is not been contacted by the Andover Huskies Youth Hockey Association about moving forward with construction of the rinks. Even if the association does not move forward this year, there is interest to pave an area by the City Council so at least the skate boarders have a temporary home for them to board. As mentioned at the last Commission meeting, the Community Center parking lot will be seal coated next summer which makes it difficult for the boarders to skate on. Note: A couple of the skate boarders did attend the workshop and gave some input to the City Council of what they would like to see. BUDGET IMPACT The City Council is well aware that park funds are now available for the Park Commission to utilize for a project. The Council did express concern that the Commission may want to look at the park comprehensive plan that identify future projects and evaluate to see if there are other projects that may be of more importance than the skate park. ACTION REQUIRED The Park and Recreation Commission is requested to discuss and consider the location of the skatexark that has been suggested by the City Council at the recent workshop meeting that was held on June 29 . Respectfully submitted, T odd J. 'Haas Attachments: Draft City Council workshop meeting minutes of June 29th Andover City Council Workshop Meeting Minutes —.Tune 29, 2010 Page 4 1 tore meeting and if it was the original intent of the subdivision to be 2.5 acres, then all those lots 2 ould be considered 2.5 acres. 3 4 unci nsus was to broadly apply the 95% policy, bring this back to th cil as a public 5 h 'ng, and o ' the City Attorney's input. 6 7 Dickinson stated this a would be brought to the first cil meeting in August. 8 9 Feyo asked what type of lifesty anges the re ' nts would need to make. 10 11 Dickinson responded if there was an acts omplaint, the City would continue to enforce, but 12 ne complaints will wait for this process e c leted. 13 14 Co cilmember Trude stated 99 p nt of the residents ' s area did not have anything to worry 15 abo t. 16 17 Co cilmember Bukkil ated the residents could proceed as they ays have at this time. 18 19 Ma r Gamache d if there are any new complaints filed between now d the Council meeting 20 in gust, tho omplaints would be held until after that meeting. 21 22 Th Co recessed at 7:26 p.m. 23 24 Th ouncil reconvened at 7:54 p.m. 25 26 7 DISCUSS SKATE PARK IMPR0VEMENTS /SUNSHINEPARK 28 29 Ted Butler, Park and Recreation Chair, presented the Park and Recreation Commission's 30 recommendation to move forward with the skate park in 2010 since park funds are available. 31 32 Councilmember Bukkila clarified the Commission vote was for the entire CIP, and not this particular 33 individual project. 34 35 Mr. Butler stated he felt during the Commissions discussion of this there was unanimous support for 36 the skate park. 37 38 Councilmember Jacobson asked how many people used the skate park. 39 40 Mr. Haas responded there could be anywhere from 3 to 20 kids daily. 41 42 Charlie, a local skateboarder stated when it is crowded there is up to 20 people there and on a slow 43 day there can be 2 -3 people. He believed with a nicer skate park, it would be used more. P .Or Andover City Council Workshop Meeting Minutes — June 29, 2010 Page 5 1 2 An audience member noted he worked for an indoor skate park in Golden Valley and that park can 3 have an average of 2,000 people per week. 4 5 Mr. Butler noted the reason a concrete surface was recommended was due to the lower maintenance, 6 it would be more durable, and if for some reason the skate park had to be taken out, the concrete 7 could be used for other things as well, such as a basketball court or parking lot. 8 9 Mr. Haas stated the skate equipment the City currently has is in poor shape. He indicated the skaters 10 like the half pipe. He believed the equipment was too weak to keep moving. He stated the goal 11 would be to start replacing the equipment. He indicated staff would work with the kids to make sure 12 the right pieces are purchased. 13 14 Councilmember Trude expressed concern the hockey kids had been abandoned because the City did 15 not have funds for further rinks. Mayor Gamache noted the City provided the land and the driveway 16 and the Hockey Association was suppose to provide the boards, etc. for the rinks. 17 18 Councilmember Trude asked if the City was being fair to the hockey kids. Mr. Butler noted the 19 Commission was not approached by the Hockey Association requesting funding. He indicated they 20 were talking about hockey which already has facilities available for it in the City, but what they were 21 talking about with a skate park was to add a new amenity to the park system which he believed was 22 missing and appealed to a different group of kids. 23 24 Councilmember Bukkila stated she was having a hard time with not too long ago the City had no 25 money to do anything and now it was like a "kid with a parent's checkbook that was full" and where 26 would the money be spent first. She stated if the City was more conservative and saved some of the +27 funds, it might be possible to do larger projects in the future. She noted $70,000 was not something 28 they had six months ago. 29 30 Mr. Butler cautioned the implication that the City was spending all of the money they had as it was 31 following the proposed CIP. 32 33 Councilmember Bukkila expressed concern that the City was starting a new park again and not 34 updating or finishing off the existing parks. She stated she would rather put the money toward 35 existing park features. 36 37 Councilmember Knight stated one of the discussions the Council previously had was to not invest 38 money in tot lots, but to put an investment into more regional equipment that would be used by all 39 age groups. 40 41 Mr. Dickinson stated one thing staff has tried to accomplish over the past 5 years was to adjust 42 practice that the Park Improvement Fund was for new parks and enhancement of the parks, once the 43 parks were built then it was the responsibility of the Operations Budget for the maintenance and 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 Andover City Council Workshop Meeting Minutes — June 29, 2010 Page 6 replacement. He asked how the Council wanted to utilize the funds. Councilmember Jacobson noted basically there was $60,000 coming in from the tax levy and there would be no other income. Mr. Dickinson noted some funds will ultimately be coming in from the licensing of wireless towers in the parks. ' Mayor Gamache believed if the City was going to do something with the Park Improvement Fund money, it should be for something new. He noted there are a lot of parks being underutilized. Mr. Butler believed if the City put in a quality skate park it would be heavily used. He noted he was not guaranteeing the City would not have to purchase new equipment in the future, but a lot of the current equipment would be used. He indicated over time, the Commission would probably want to replace equipment. Councilmember Knight asked if there are any concerns regarding insurance. Mr. Dickinson stated the Commission is proposing to put in Tier 1 equipment, which did not require additional insurance. Mr. Haas noted other cities had asked the people who used the equipment help raise funds for the equipment and the City would pay for half of it. Mr. Dickinson noted other cities have installed parks because it was safer for the kids to be at a skate park rather than on the roads, trails, or places of business. The Council discussed the possible use of the new hockey rinks just west of the Water Treatment Plant for a skate park. Councilmember Bukkila recommended staff talk to the hockey association and see what their opinion was. An audience member noted rollerblading and skateboarders could use the same facility. Mr. Dickinson stated the hockey association was not adverse to this type of a proposal. Council consensus was reached for staff to discuss with the hockey association the possibility of co- locating a skate park in the hockey rinks with estimates for both asphalt and concrete surfaces and report back to the Council at a future meeting. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 11. Discuss 2011 -2015 Parks Capital Improvement Plan, cont. DATE: July 15, 2010 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the 2011- 2015 Parks Capital Improvement Plan (CIP). DISCUSSION Attached is the revised version of the park improvement fund projected fund balance sheet for your review. The Finance Department has made the changes based on the Park Commission discussion at their last meeting except the skate park was moved to 2011 based on the recent City Council discussion to explore other options for the location of the skate park to the future hockey rinks west of Public Works. The items that were added to the CIP as recommended by the Park Commission is as follows: • 2010 - $70,000 for the skate park (moved to 2011 due to City Council discussions to possibly move it) • 2011 - $24,000 for Hawkridge Park to complete (pave) the trail around the park as part of Phase 2 • 2013 - $100,000 for irrigation project (park to be determined at a future date) e 2015 - $100,000 for irrigation project (park to be determined at a future date) BUDGET IMPACT The ending Funding Balance should for each of the next 5 years meets the minimum positive balance of $50,000.00 or more. ACTION REQUIRED The Park and Recreation Commission is requested to continue discussing the 2011- 2015 Parks Capital Improvement Plan to see if there is any other changes that the Commission would like to make. Respectfully submitted, Todd J. Haas Attachments: Revised Park Improvement Fund Projected Fund Balance Sheet Q' C W LL m C m O m E • O y c > L LL C LL O a d N U o as C C 0 0 (o o (0 0 0 0 0 0 0 0 0 q o N (o r 0 0 0 0 a J 0 o A v N 0 0 c 0 0 0 C 0 (n E o vi o o m �i ui ui o v o o ('•i n m CL W M V N P A N N m to N N W E [ m m M L 0 LL LL r �+ r Fj n 0 N E c m a E = o N v « o c m U m m m e = C N v C p t v c , i y ¢ y O O O N Y c m w r 13 0 m O! d O` N N d (6 n O '� C C W d (D .`E L S a d m ca N d d a a 0 E m c ° a ' r '� °�_ g E � e (R m rn° a ° d '� d a y d E W N a�i O O d O m O O O N N m m n n c a o o y m .o c y V m m c • C O. Q. O m N m 0 o m M o C O 0 0 0 v u F 2 a Y U) (A (o = - •c c Q o F- lz 3 LL LL W N r 1A W O O O O O N N p O O O H 0 ( O m i!I LO W r N r r y N O O O e N r V O O V N r 3 O y W y O Ln N V (y r r (y N O O N N r O O O O ' ' O O O O u> W N D N m N N O r r fA N N r M O N� ( O O O V w O O O O ('I ('� W C3 W O O O d/ h (n (n r O (D 0 r N A W r r It N ( b9 W C C V C . a E o w e m CL N N W E [ m m M L d LL LL LL �+ Fj n 0 N E c m a E = o N v « o c m U m m m e = C N v C p t v c m ¢ y L a L a d Y c 7 m 0 m a d 13 0 `m d d E N d o N d m 0 '� C C W d (D .`E L S a d m ca m d d a a 0 E m c ° a ' a '� °�_ g E O e LL m rn° a ° d '� d a y d E W a m a�i a d m c y tit O ( y N m m m n n c .a y m .o c y V m m c • C O. Q. O m N m 0 o N V V c C O 0 0 0 0 W 0 F 2 a Y U) (A (o = - •c c Q o F- lz 3 LL LL W d DATE: July 7, 2010 TO: City of Andover, Parks Department FROM: Captain Tom Wells SUBJECT: Andover Park Activity Quarterly Report April 1, 2010 — June 30, 2010 The following is a list of reports generated by the Anoka County Sheriff's Office regarding city park activity for the 2 nd quarter, ending June 30, 2010. Date• Time: Location: Case Number: 04.04 20:02 Kelsey 10072253 Deputies responded to the park on a verbal dispute between two males. A resident was yelling at the male for going off the trail and on to private property. The other male stated he was not on private property. No one was charged. 04.10 20:29 Coon Creek 10077284 A deputy responded to a repot of an illegal burn. The deputy saw the fire from the caller's property in the far distance. Even with the help of the fire department, the deputy could not locate the fire. 04.13 15:09 Strootman 10079635 A caller reported that the occupants of a pickup truck at the boat access are either using or selling drugs. Upon the deputy's arrival he found four males and he smelled burnt marijuana. The juveniles were lectured and their parents contacted. 04.17 17:19 Rose 10083571 A deputy was dispatched to a call of juveniles standing on the roof of the shelter. When the deputy arrived there was no one on the roof but she observed a group of juvenile males on the swings. She asked them if they had been on the roof and they stated yes. She advised them not to climb on the shelter and how the equipment at the park is intended to be used. 04.17 17:15 Oak View 10083568 A caller reported a grass fire at the park. When the deputy arrived several juveniles stated the fire was started by a kid they knew. The deputy located the juvenile male a couple blocks away and he denied being involved. He did end up telling the truth and he was lectured and brought home to his parents. The fire department was made aware of the findings and declined any charges. 04.18 10:05 Hidden Creek 10084124 A caller reported a suspicious male at the park following her. After receiving a description another deputy located the man. The man stated he was in the park looking for his daughter's phone which she had lost in the park. The story was confirmed. 04.18 18:37 Andover Station 10084461 A deputy was called to a complaint of a vehicle parked behind the backstop playing loud music. The deputy arrived and when the suspect saw her he turned down the music and began to move the vehicle. The deputy made contact and the guy knew he was doing something wrong. He was warned and told next time he will receive a citation. 04.19 18:44 Round Lake 10085289 A caller reported a pickup truck stuck in the cattails just off the boat launch. The deputy spoke to the driver who stated he drove off the landing so his son could watch the geese and got stuck in the mud. The driver did not appear to be being reckless. Northstar Towing came and pulled the vehicle from the water. 04.22 20:41 Skate Park 10088008 A deputy responded to a theft of an Ipod at the location. The Ipod was in a backpack left unattended at the park. The Ipod was eventually located and one juvenile was arrested. 05.01 18:47 Langseth 10095547 A deputy was called to the park for a male juvenile throwing something at playground equipment. The deputy made contact with the kid who admitted to throwing rocks at the slide. The juvenile was lectured and he stated he would stop. 05.06 23:15 Purple Park 10099591 A deputy responded to three males in the park. The deputy located the men who were eating White Castles. They left. 05.09 10:21 Shadowbrook East 10101497 While on extra patrol a CSO observed a vehicle parked on the grass. The CSO issued a citation. 05.13 08:07 Andover Station 10104419 A deputy responded to the concession stand due to an alarm call and a male on site without the proper code. When the deputy arrived no one was there and the doors were secure. 05.14 07:35 Sunshine 10105253 A deputy was in his unmarked vehicle in the parking lot when he observed a juvenile male smoking. He approached the male who threw the cigarette to the ground. The male was under 18 and issued a citation. 05.14 07:41 Sunshine 10105254 A deputy was in his unmarked vehicle in the parking lot when he observed a juvenile female smoking. He approached the female who admitted smoking. She was issued a citation. 05.16 10:08 Andover Station 10107352 A caller reported she lost her keys at the park. Her keys were found and the caller picked them up at the Sheriff's Office. 05.16 17:59 Wild Iris 10107661 On routine patrol a CSO observed a port-a -potty tipped over and advised the sanitation company. 05.20 19:46 Oak Bluff 10111326 A CSO was dispatched to a report of an aggressive dog loose in the park. The CSO made contact with the caller who advised the dog ran into the neighborhood. The CSO located the dog at its home and the owner was advised of the city ordinance. 05.22 20:41 Creekview 10113431 A deputy responded to a call of a vehicle parked on the basketball court. When he arrived he spoke with the driver who stated he just wanted to listen to the Twins game. He was warned and told to move his vehicle. He complied. 05.24 07:21 Sunshine 10114674 A deputy drove into the parking lot and observed a juvenile female smoking. The deputy made contact and the girl admitted she wasn't 18 and knew she should not be smoking. A juvenile contact form was completed. 05.25 15:31 Woodland Meadows 10116058 A deputy responded to a call of juveniles smoking marijuana at the park. When he arrived he checked the park and wooded area but did not locate anyone. 05.28 14:10 Sunshine 10119147 A caller reported he lost a sports bag with equipment in it. The caller was advised nothing had been turned in. 05.31 16:30 Crooked Lake 10121947 A deputy was dispatched to a complaint that the boat launch was full and people were parking at the school lot across the street. When the deputy arrived no one was parked at the school. 05.31 21:19 Fox Meadows 10122148 On routine patrol a deputy observed a vehicle sitting unoccupied in the parking lot. The deputy knew the vehicle had been stolen out of St. Francis. The car was processed and towed out. The owner was contacted. 06.01 15:10 Sunshine 10122726 A deputy was dispatched to an alarm at the park. When he arrived, all was secured. 06.04 21:32 Rose 10126054 A deputy was dispatched to a group of juveniles destroying the playground equipment. When he arrived he found a large group of teens leaving the park and he detained them while he looked for damage at the park. There was no damage and the teens were released. 06.05 00:22 Timber Trails 10126229 Deputies were dispatched to the location due to an open 911 line with nothing being heard. While in route, they received another call that a vehicle was "tearing around" the park. The calls came from the same person who was not at the location when the deputies arrived. The vehicle was also gone. 06.05 18:13 Oak Bluff 10126781 A resident reported finding a wallet at the park. The deputy contacted the owner of the wallet and returned it to him. 06.09 14:27 Sunshine 10129838 Deputies were dispatched to a call of an attempted burglary, theft and criminal damage to property. An Andover employee stated three juveniles came to the Public Works Department to report the damage and suspect information. The deputies located the suspects and both were taken into custody and interviewed. 06.12 Hawk Ridge 10132573 On routine patrol a CSO noticed a picnic table had been damaged. 06.15 00:58 Sunshine 10134590 A caller reported 5 to 7 vehicles in the lot with multiple people roaming around. The deputies located a group of juveniles on the soccer fields playing night games. They were advised the park was closed and they left. The deputies checked the area for damage but did not find any. 06.16 20:20 Hidden Creek North 10132245 A deputy was called to the park on a theft from vehicle report. The window was broken and a wallet and Ipod were stolen. 06.22 Prairie Knoll 10141531 & 10141574 A CSO issued a parking ticket for parking on the grass x2. 06.22 21:16 Sunshine 10141651 On routine patrol a CSO observed a large pile of glass in the parking lot and advised 2800 to notify the city for clean up. 06.23 19:11 Sunshine 10142402 A deputy was dispatched to a vehicle parked in the handicap spot. On arrival the deputy saw the vehicle which had the proper handicap sticker displayed. 06.25 17:43 Andover Station 10144067 A deputy was dispatched to an alarm call. When she arrived the building was checked and secured. 06.29 17:32 Pine Hills 10147526 A deputy was called on a complaint of a male urinating in the reportee's pine tress which are next to the park. The deputy did not locate the man but spoke with the reporting party who requested extra patrol. 06.30 10:44 Sunshine Park 10148055 Deputies responded to a child who ran from his summer program into the wooded area of the park. There was a 15 to 20 minute delay in the reporting of the incident. The deputies swarmed the area. A resident then called reporting a juvenile male at her home. It was the child who walked away from his summer program and he was returned. 06.30 14:13 Terrace 10148222 A deputy was dispatched to check on a suspicious male possibly involved in a bike theft. When the deputy arrived he found two juvenile males hiding from him and smelling of burnt marijuana. Both were identified and arrested for having paraphernalia in their possession. 06.30 Crooked Lake 10148506 A CSO wrote a citation for a truck and trailer parked on the grass. 06.30 Wild Iris 10148469 & 10148460 On routine patrol a CSO saw a vehicle parking on the grass and issued a citation x2. TW:II • NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: Todd Haas, Park Coordinator FROM: Lee Brezinka, Assistant Finance Director 1 SUBJECT: 2010 Second Quarter Financial Report DATE: July 15, 2010 INTRODUCTION Quarterly review of the Park Improvement Fund. DISCUSSION Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of June 30, 2010. ACTION REQUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover Lee Brezinka Attachments: Park Improvement Fund - Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures CITY OF ANDOVER Park Improvement Fund Project Commitment Listing June 30, 2010 Fund Balance Additional Revenues Anticipated Anticipated Park Dedication Fee - 25 units Anticipated Park Dedication Fee - Commercial Donation - North Metro Soccer Association - Hawkridge Park Capital Projects Levy for Park Improvements Total Funds Available Actual $ 312,670.31 Estimate` 73,600.00 - Estimate" 25,000.00 - Estimate 100,000.00 - Estimate 59,410.00 - 312,670.31 This is an estimation and may need to be adjusted based on development activity. Andover Station North Ballfield Assessment 05 -15: 2008 $ 129,659.11 pd 2009 129,659.11 pd 2010 683,340.42 pd -final 942, 658.64 Reserved Amount 224,100.00 15,000.00 239,100.00 $ 73,670.31 Park dedication fee from Andover St N 2006 Carryforwards/ 2010 Projected Commitments Budget Adjustments Actual 09 -18 Hawkridge Park Reconstruction 2010 225,000.00 900.00 Annual Miscellaneous Projects 15,000.00 - - Debt Service Payment - SA Bonds - And St N Ballfields 129,659.00 - 683,340.42 $ 144,659.00 $ 225,000.00 $ 684,240.42 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: This is an estimation and may need to be adjusted based on development activity. Andover Station North Ballfield Assessment 05 -15: 2008 $ 129,659.11 pd 2009 129,659.11 pd 2010 683,340.42 pd -final 942, 658.64 Reserved Amount 224,100.00 15,000.00 239,100.00 $ 73,670.31 Park dedication fee from Andover St N 2006 $ 128,959.00 2007 67,932.53 2008 63,588.97 2009 - 2010 $ 260,480.50 7/912010 2010 Park Improv 2nd Qtr CITY OF ANDOVER Park Improvement Fund Balance Sheet June 30, 2010 Assets: Current Assets Cash - Reserved $ 239,100.00 Cash - Unreserved 73,570.31 Total Cash 312,670.31 Interest / Tax Receivable Due From Other Governments Total Assets m a <312,670.31 „. Liabilities and Fund Balance: Liabilities Accounts Payable Deposits Payable Fund Balance Fund Balance 12 -31 -09 Excess of Revenues Over (Under) Expenditures 12,985.74 299,684.57 Total Funtl Baldnde ... ,, St3�2;670:3I Total Lfal�hbes and Fund Balance A E., 312 670.31 7/912010 2010 Park Improv 2nd Qtr CITY OF ANDOVER Park Improvement Fund Revenues June 30, 2010 Revenues: Property Tax I Fiscal Disparities- Current July 2010 Tax Settlement Dec 2010 Settlement 2010 Accrual Subtotal 53380 - Market Value Homestead Credit Oct 2010 MVHC Dec 2010 MVHC Subtotal 53420 - State DNR Grants 54365 - Park Dedication Fees Kwik Trip, Inc - #07-45 Woodland Crossing 2nd Addition Subtotal 56910 - Interest Income 1st Qtr 2nd Qtr 3rd & 4th Qtr Subtotal Budget $ 69,410.00 15,030.32 2,944.00 $ 98,600.00 17,9 41.56 41.56 58125 - Contributions/Donations William Hupp 83.11 Federal Cartridge - Hawkridge Park Bleachers 5,000.00 Donation - Hidden East Creek Park Landscape 100.00 Subtotal 5,183.1 — 1 Operating Transfers In xfer from TI F Fund 960,726.00 Subtotal 960,726.00 Total PV evenu-"' 61 R st i " x`158;0 1* 1 44% 7/9/2010 2010 Park Improv 2nd Qtr CITY OF ANDOVER Park Improvement Fund Expenditures June 30, 2010 Expenditures: Budget 61130 - R & M Supplies - Landscape Subtotal 62200 - Rentals Subtotal 63010 - Contractual Services 15,000.00 LRRWMO - Hawkridge Park - Permit 750.00 Anoka Co - Hawkridge Park - Permit 150.00 Subtotal 900.00 65200 - Building Subtotal 65300 - Improvements Subtotal - 66200 - Special Assessment 129,659.00 Andover St N Ball Fields Assessment 683,340.42 Subtotal 683,340.42 - en n Revenues Qver Expditures _ ..� ... . _ 5: - Miscellaneous Projects 7/912010 2010 Park Improv 2nd Qtr 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Asst. Public Works Director 11#_� SUBJECT: 14. Review Outstanding Items DATE: July 15, 2010 Issues list as of 7/15/10 COMPLETED PROJECTS — ON -GOING PROJECTS - • Develop Site Plans for all existing parks which indicates the facilities available. (On- Going). • Andover Station North Ball Field Facility (property south of the old landfilll — The work on the batting cages started last week. The grading is done so that fence poles and mow strips can be installed. The batting cages should be done soon. • Update of Park Dedication Improvement Fund Quarterly Report — Item is on the agenda. • Update of Quarterly Sheriffs Department Report on Park Patrol & Vandalism — Item is on the agenda. • Hawkridcie Park — Grading of the site started earlier this week. Donation has been proposed by North Metro Soccer Association. Item is on the agenda. ON -HOLD PROJECTS — • Rose Park — This project is on hold. The Park Commission has agreed to meet with neighborhood informally to discuss the future redevelopment the park that could potentially include a couple hockey rinks and a free skating rink at some point in the future. • Hartfiel's Park The project is on hold until the property considers their option but the city at this time does not have the funds to buy the property. • City Hall Campus Hockey Outdoor Hockey Rink — The retaining wall that was necessary to allow for the construction of the warming house has been completed. Otherwise the project is on hold until the hockey association is able to receive enough donations to start construction of the rinks and building. Note: The City Council is requesting the Commission to consider the skate board park to be located within the hockey rink area. Item is on the agenda. H:1Engineering\Parks\Park & Rec Packet Informationlltems12 0 1 010 71 51 0Vtem 14.doc • Prairie Knoll Park — The City Council has approved the location of the cell tower which will be located on the east side of the park near Prairie Road and just north of the southeast field. Construction is still anticipated to start sometime yet this summer. • Consider City Code Amendments Title 8 Chapter 4 — Park Commission has requested to be on a future agenda in fall of 2010 to discuss potential revisions to the code. • Eveland Fields Scoreboards — Nothing new to report. Anoka Hennepin School District #11 has purchased a scoreboard for the south field (varsity). The scoreboard has not been installed as of yet but they are hoping yet this year. TASK FORCE UPDATES — • Skateboard Task Force (Hupp /Kowaleski — Staff has not heard of any issues relating to the park recently. We still recommend the Commissioners stop by when you can and see how things are going and talk to the boarders. Item is on the agenda. OTHER ITEMS OF INTEREST — • Irriaation of City Parks — Item is on the agenda as part of the 2011 -2015 CIP discussion. • Hidden Creek North Park and Rose Park —The City Council has approved the installation of wireless internet service tower at both locations. Installation of the wireless internet services (Clear Wireless) has begun at Rose Parts on the water tower. Nothing going on the Hidden Creek North Park as of yet. • Shadowbrook East Park and Andover Lions Park — Clear Wireless has received approval from the City Council for the installation of the wireless internet service at Shadowbrook East Park but has decided to put this site on hold as they evaluate their system. Andover Lions Park did not receive approval from the City Council. Clear Wireless is exploring the possibility of having a pole at ASN in the same location that Verizon was exploring but decide to not proceed with that location. Note: If you have any items that you would like to add to the list, let me know at the meeting. HAEngineering\Parks \Park & Rec Packet Information \Items\2010 \071510 \item 14.doc 1 • ' �j 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: Add -on. Consider Park Dedication Requirements/Woodland Crossing 2 nd Addition DATE: July 15, 2010 INTRODUCTION This item is to consider the park dedication requirements for the proposed preliminary plat for Woodland Estates 5 Addition. DISCUSSION A copy of the preliminary plat is attached with this item. The location of the proposed development is located just south of Woodland Estates 6 Addition. And will be a continuation from Woodland Estates 3` Addition. The developer is proposing to develop 12 single urban residential units that will be served with municipal sewer and water. ACTION REQUIRED The Park and Recreation Commission is to consider the Woodland Estates 5th Addition preliminary plat and recommend direction as to the park dedication requirements to the City Council. Respectfully submitted, Todd J. Haas Attachments: Preliminary Plat and Location Map Cc: Byron Westlund, Woodland Development Co. NDOVER Incorporated 1974 Woodland Estates 5th Addition N yy- E Subject Property 5 L--I_ L tl � I IC-11 I W m Z x – Im D�sz��ur�43d® i �II I1A pl AI All pAp p11 o. v vov v o�pv vv C - > 0 Nx C; y, P� �/N, rt2 ,r p g O L '.'. Z D"�A9�A p A pAi oV1 INV <C z ; b N Z G Z Z ;N m Z Z 0 ; vv s § ° F 3 � Q�S O H I c r+1 x F Z I " mz cm v W c n C Z n m 0 D B � � * E R V q p L 1 H .. � °O� i' ov v ; 9' a ° i o 0 a v D . y D s I I n I I _i p n 0 �rll I ,v I.� 1 I m -1 O I I °O� i' ov FDUq M1P�O ; 9' a ° i o 0 a v D . y D ' V P I A I �� I A \ I V If, T \ I N 5 3 a °W "s 3q Q s9 DQ ° o ^ �ogz .. 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