HomeMy WebLinkAboutCC - July 20, 2010_9�NDOVEA
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US
Regular City Council Meeting — Tuesday, July 20, 2010
Call to Order — 7:00 p.m.
Pledge of Allegiance
Special Presentation — North Metro Soccer Association
Resident Forum
Agenda Approval
1. Approval of Minutes (6/29/10 Workshop; 7/6/10 Regular)
Consent Items
2. Approve Payment of Claims — Finance
3. Approve Debt Service Payments — Finance
4. Accept Donation/North Metro Soccer Association/09- 18/Hawkridge Park — Engineering
5. Award Quote /10 -7, 2010 Trail Maintenance & 10 -25, 2010 Parking Lot Maintenance (Supplemental) —
Engineering
6. Approve Application for Exempt Permit/Andover Lions — Administration
7. Approve Dental Renewal and Employer Contribution- Administration
Discussion Items
8. Anoka County Sheriff's Department Monthly Report — Sheriff
9. Consider Variance /Accessory Structure Height/4120 165 Avenue NW — Planning
10. Consider Variance/Building Setback from County Road/16909 Crosstown Boulevard NW — Planning
11. Consider Comprehensive Plan Amendment/Land Use Change from Agricultural to Urban Residential Low
Density /Woodland Estates 5 Addition — Planning
12. Consider Rezoning from R -1 to R -4 /Woodland Estates 5 Addition - Planning
13. Consider Preliminary Plat/Woodland Estates 5 Addition — Planning
Staff Items
14. Schedule August Workshop Meeting - Administration
15. Administrator's Report -Administration
Mayor /Council Input
Closed Session — 2010 Public Works Union Contract Review/Discussion - Administration
Closed Session — Open Space Land Purchase Negotiations — White Pine Wilderness - Administration
Adjournment
C I T Y O F 0 NDOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO:
CC:
FROM:
SUBJECT:
DATE:
Mayor and City Council
Jim Dickinson, City Administrator
Michelle Hartner, Deputy City Clerl_
Approval of Minutes
July 20, 2010
INTRODUCTION
The following minutes were provided by TimeSaver for City Council approval:
June 29, 2010
July 6, 2010
DISCUSSION
Workshop
Regular Meeting
The minutes are attached for your review.
ACTION REQUIRED
The City Council is requested to approve the above minutes.
Respectfully submitted,
Michelle Hartner
Deputy City Clerk
Attach: Minutes
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6 ANDOVER CITY COUNCIL WORKSHOP MEETING —JUNE 29, 2010
7 MINUTES
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10 The Workshop Meeting of the Andover City Council was called to order by Mayor Mike Gamache,
11 June 29, 2010, 6:05 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover,
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14 Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude
15 Councilmember absent: None
16 Also present: City Administrator, Jim Dickinson
17 City Engineer, Todd Haas
18 Parks and Recreation Commission Chair, Ted Butler
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20 RECEIVE PRESENTATION BY GREAT RIVER ENERGY
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22 Councilmember Jacobson stated he did not have a conflict of interest in this specific matter and
23 would be listening to the presentation.
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25 Charles Lukkarila and Mark Strohfus, Great River Energy, presented the project for the installation
26 of a 115 -kV overhead electrical line to add capacity to its regional transmission area. A portion of
27 the route may be located in Andover.
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29 Councilmember Trude inquired about the acquisition of land. Mr. Strohfus responded Great River
30 Energy would be working with the property owners for an easement, but if they could not negotiate
31 with a property owner, they could be looking at the eminent domain process.
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33 Councilmember Trude inquired about additional substations being put in. Mr. Lukkarila responded
34 there is the possibility to share the substation located in Anoka, but this was still being analyzed.
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36 Councilmember Knight asked if the VA Medical Center went in at Ramsey how that would affect
37 this. Mr. Lukkarila responded that the VA and other projects potential would be major
38 considerations for the project.
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40 Council consensus was reached for Great River Energy to proceed forward with the public input part
41 of the project and encouraged to follow the local CUP process rather than through the Public Utilities
42 Commission.
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45 RECEIVE PRESENTATION BYANDOVER YMCA EXECUTIVE DIRECTOR
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47 LaChelle Williams, Andover YMCA Executive Director, introduced herself and presented various
48 statistics of the Andover YMCA. She presented some future partnership opportunities to the City
Andover City Council Workshop Meeting
Minutes —.June 29, 2010
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Council such as a Teen Center, which would be ran by the YMCA. She stated a Teen Center would
be for the entire community, and not just members. She indicated there would be no charge for the
use of the Teen Center. She noted the Andover YMCA with respect to membership was in the
number two spot of the YMCA of Minneapolis YMCAs, but very close to being in the number one
spot. She indicated she has a meeting for the expansion in July with YMCA representatives.
Councilmember Bukkila stated it is important that the services serve a large number of kids if a Teen
Center is put in. The lobby area by the ice arena was suggested as a location.
Mr. Dickinson stated he would be concerned using the lobby area as the Teen Center, the hockey
rink usage demands need to be fulfilled first. He indicated it might be possible to have some type of
a share time.
Councilmember Trude suggested an article regarding the YMCA's statistics be placed in the next
newsletter.
RECEIVE / DISCUSS INFORMATION ON ITEMS REGULATED BY ACREAGE IN THE
CITY CODE
Mr. Dickinson provided a summary of items regulated by acreage in the City Code. He indicated
staff is looking for areas the Council wanted staff to explore and bring to a public hearing.
Councilmember Jacobson asked what the perceived concern is of the audience members in
attendance.
Jeffrey Johnson, 16729 Crocus Street, stated each resident he spoke to was surprised they were in the
green area on the map, which indicates less than 2.5 acres and according to a 1987 survey his
property was 2.5 acres as well as the other residents in the green area.
Most audience members in attendance are located in the green area.
Councilmember Jacobson stated the Council was attempting to preserve the original intent of
residence's 2.5 acres, even though some of the lots might be slightly less than 2.5 acres due to road
acquisitions, etc.
Councilmember Knight noted in some of the cases, the surveys could be off depending on what
decimal place you round to.
Mr. Dickinson stated staff had talked to other cities and asked how they dealt with the 2.5 acre as a
restriction and the comments received was that those cities generally do not specifically put a lot size
in the code, but rather the zoning district. He noted the size of the lot came into play when there was
building and drainage issues, but uses generally went to zoning. He indicated there are some
complications on how this would work in Andover due to the different size lots within zones. He
Andover City Council Workshop Meeting
Minutes —June 29, 2010
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indicated the City could probably come up with something through zoning and not lot size.
Councilmember Jacobson stated the reason there were different size lots in zones was because that
some property was acquired from the City of Ramsey and were approved during the Grow Township
days.
Mr. Dickinson asked how broad the Council wanted the 2.5 acre original intention applied.
Councilmember Jacobson stated his idea was that if the lots were slightly less than a 2.5 acre lot,
nothing needed to be done. He noted things should remain the same for the residents who believed
they had 2.5 acre lots. He indicated if a person bought a 2.5 acre lot, they should have a 2.5 acre lot.
Mayor Gamache stated the issue was the people in the area believed they had 2.5 acres and the City
believed those residents had 2.5 acres since the start.
Councilmember Knight stated those lots were also purchased based on the surveys done at the time.
Mr. Dickinson asked if Council wanted this applied broadly — put it in a different section of the code
or put it in a different title.
Mayor Gamache stated intended 2.5 acres was 2.5 acres and the City should look at it that way.
Mr. Dickinson asked at what level this should be brought back to Council. Mayor Gamache noted
nothing will actually change, so he believed it should come back to a Council meeting.
John Feyo, 3045 167' Lane, noted square footage can be different than lot acreage.
Mr. Johnson noted he was short five feet on one side of his lot.
Shannen Schmieg, 2731 167 th Lane asked if going forward the Council was going to propose that
regardless of whether a home was built or just purchased, or was the Council going to allow
everyone in. She did not believe the people who purchased their homes recently should be
grandfathered in as they did not do their due diligence and are not paying taxes on the 2.5 acres,
while the people who built their homes years ago, should be grandfathered in as they have been
paying taxes on 2.5 acres.
Councilmember Jacobson stated if it was originally platted and intended to be 2.5 acre lots, but due
to road construction it might be smaller than 2.5 acres it should be grandfathered in.
Mr. Dickinson stated at this point they are putting together something for Council to approve at a
future meeting and if it was the original intent of the subdivision to be 2.5 acres, then all those lots
would be considered 2.5 acres.
Council consensus was to broadly apply the 95% policy, bring this back to the Council as a public
Andover City Council Workshop Meeting
Minutes —June 29, 2010
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hearing, and obtain the City Attorney's input.
Mr. Dickinson stated this issue would be brought to the first Council meeting in August.
Mr. Feyo asked what type of lifestyle changes the residents would need to make.
Mr. Dickinson responded if there was an active complaint, the City would continue to enforce, but
new complaints will wait for this process to be completed.
Councilmember Trude stated 99 percent of the residents in this area did not have anything to worry
about.
Councilmember Bukkila stated the residents could proceed as they always have at this time.
Mayor Gamache noted if there are any new complaints filed between now and the Council meeting
in August, those complaints would be held until after that meeting.
The Council recessed at 7:26 p.m.
The Council reconvened at 7:54 p.m.
DISCUSS SKATE PARK IMPROVEMENTS /SUNSHINE PARK
Ted Butler, Park and Recreation Chair, presented the Park and Recreation Commission's
recommendation to move forward with the skate park in 2010 since park funds are available.
Councilmember Bukkila clarified the Commission vote was for the entire CIP, and not this particular
individual project.
Mr. Butler stated he felt during the Commissions discussion of this there was unanimous support for
the skate park.
Councilmember Jacobson asked how many people used the skate park.
Mr. Haas responded there could be anywhere from 3 to 20 kids daily.
Charlie, a local skateboarder stated when it is crowded there is up to 20 people there and on a slow
day there can be 2 -3 people. He believed with a nicer skate park, it would be used more.
An audience member noted he worked for an indoor skate park in Golden Valley and that park can
have an average of 2,000 people per week.
Mr. Butler noted the reason a concrete surface was recommended was due to the lower maintenance,
Andover City Council Workshop Meeting
Minutes —June 29, 2010
Page 5
1 it would be more durable, and if for some reason the skate park had to be taken out, the concrete
2 could be used for other things as well, such as a basketball court or parking lot.
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4 Mr. Haas stated the skate equipment the City currently has is in poor shape. He indicated the skaters
5 like the half pipe. He believed the equipment was too weak to keep moving. He stated the goal
6 would be to start replacing the equipment. He indicated staff would work with the kids to make sure
7 the right pieces are purchased.
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9 Councilmember Trude expressed concern the hockey kids had been abandoned because the City did
10 not have funds for further rinks. Mayor Gamache noted the City provided the land and the driveway
11 and the Hockey Association was suppose to provide the boards, etc. for the rinks.
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13 Councilmember Trude asked if the City was being fair to the hockey kids. Mr. Butler noted the
14 Commission was not approached by the Hockey Association requesting funding. He indicated they
15 were talking about hockey which already has facilities available for it in the City, but what they were
16 talking about with a skate park was to add a new amenity to the park system which he believed was
17 missing and appealed to a different group of kids.
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19 Councilmember Bukkila stated she was having a hard time with not too long ago the City had no
20 money to do anything and now it was like a "kid with a parent's checkbook that was full" and where
21 would the money be spent first. She stated if the City was more conservative and saved some of the
22 funds, it might be possible to do larger projects in the future. She noted $70,000 was not something
23 they had six months ago.
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25 Mr. Butler cautioned the implication that the City was spending all of the money they had as it was
26 following the proposed CIP.
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28 Councilmember Bukkila expressed concern that the City was starting a new park again and not
29 updating or finishing off the existing parks. She stated she would rather put the money toward
30 existing park features.
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32 Councilmember Knight stated one of the discussions the Council previously had was to not invest
33 money in tot lots, but to put an investment into more regional equipment that would be used by all
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36 Mr. Dickinson stated one thing staff has tried to accomplish over the past 5 years was to adjust
37 practice that the Park Improvement Fund was for new parks and enhancement of the parks, once the
38 parks were built then it was the responsibility of the Operations Budget for the maintenance and
39 replacement. He asked how the Council wanted to utilize the funds.
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41 Councilmember Jacobson noted basically there was $60,000 coming in from the tax levy and there
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Andover City Council Workshop Meeting
Minutes —June 29, 2010
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1 in the parks.
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3 Mayor Gamache believed if the City was going to do something with the Park Improvement Fund
4 money, it should be for something new. He noted there are a lot of parks being underutilized.
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6 Mr. Butler believed if the City put in a quality skate park it would be heavily used. He noted he was
7 not guaranteeing the City would not have to purchase new equipment in the future, but a lot of the
8 current equipment would be used. He indicated over time, the Commission would probably want to
9 replace equipment.
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11 Councilmember Knight asked if there are any concerns regarding insurance.
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13 Mr. Dickinson stated the Commission is proposing to put in Tier 1 equipment, which did not require
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16 Mr. Haas noted other cities had asked the people who used the equipment help raise funds for the
17 equipment and the City would pay for half of it.
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19 Mr. Dickinson noted other cities have installed parks because it was safer for the kids to be at a skate
20 park rather than on the roads, trails, or places of business.
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22 The Council discussed the possible use of the new hockey rinks just west of the Water Treatment
23 Plant for a skate park.
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25 Councilmember Bukkila recommended staff talk to the hockey association and see what their
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28 An audience member noted rollerblading and skateboarders could use the same facility.
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30 Mr. Dickinson stated the hockey association was not adverse to this type of a proposal.
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32 Council consensus was reached for staff to discuss with the hockey association the possibility of co-
33 locating a skate park in the hockey rinks with estimates for both asphalt and concrete surfaces and
34 report back to the Council at a future meeting.
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37 SINGLEFAMILYRESIDENTIAL MARKET VALUEPRESERVATIONPROGRAM UPDATE
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39 Mr. Dickinson updated the Council on the Single Family Residential Market Value Preservation
40 Program. He asked the Council if the City should continue the program with or without
41 modifications, to continue /discontinue tracking and code enforcement on advertised rental
42 properties, and to continue /discontinue tracking and code enforcement on non - homestead properties.
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Andover City Council Workshop Meeting
Minutes —June 29, 2010
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Councilmember Knight asked how much this program cost the City.
Mr. Dickinson stated the City is not making money on the program, so yes the program has increased
expenses. Mr. Dickinson stated the program is being administered by existing staff. He noted many
neighborhoods had been cleaned up because of the program. He believed the program has value.
Council consensus was reached to continue with the Single Family Market Value Preservation
Program, tracking and code enforcement on advertised rental properties and on non - homestead
properties.
DISCUSS / COMMUNITY ED UCATION PARTNERSHIP (CONTINUED)
Mr. Dickinson reviewed that the 2010 budgeted contribution to the Anoka- Hennepin School District
specifically for Community Education is $45,200. The 2008 and 2009 budgeted contribution was
also $45,200. He presented a memorandum from Reid Mortensen the Community Education
Supervisor.
Mayor Gamache suggested taking the $45,200, give the money to the YMCA for a Teen Center. He
recommended pulling out of the program.
Mr. Dickinson noted there was a six -month notice requirement, which would be one more half -
payment if the Council chose to not support the program. He stated he would put together a
notification letter leaving an opening for continued negotiations.
Councilmember Trude stated she did not support this as she wanted to have input from the
Parent/Teacher Organizations and she was not in support of cutting services from children. She
believed there would be a backlash. She believed the City should support this program at least until
after the 2011 school year.
Mr. Dickinson proposed if this was taken through the next school year, the budgeted amount for
2011 would be cut in half.
Councilmember Bukkila suggested the City give notice that they are intending to stop funding in six
months, keeping it open for continued discussions, as Mr. Dickinson suggested.
Council consensus was reached to not continue to support the program and have Mr. Dickinson
prepare a notice letter to stop funding in six months, but keeping the discussions open.
2011 -2015 CAPITAL IMPROVEMENT PLANDEVELOPMENT UPDATE
Mr. Dickinson updated the Council on the 2011 -2015 Capital Improvement plan (CIP), indicating
that utilities would be discussed extensively at the July Workshop and that some equipment
Andover City Council Workshop Meeting
Minutes —June 29, 2010
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purchases may need to be pushed out to provide flexibility to the operating budget.
2010 BUDGET IMPLEMENTATIONPROGRESS REPORT
Mr. Dickinson presented the year -end 2009 audit summary, discussed the budget versus actual for
2010 and the May 2010 investment report. It was noted the 2010 expenditures were lower than 2009
primarily due to the furlough program.
2011 BUDGET DEVELOPMENT PROGRESS DISCUSSION
Mr. Dickinson updated the Council on the 2011 Budget Development progress.
Councilmember Jacobson asked if taxes would go up if there was no increase in the levy amount.
Mr. Dickinson explained how the tax levy and home valuations interacted.
Council discussed the 2011 budget and the impact of a zero percent gross tax levy increase.
Mr. Dickinson stated he believed he could present a zero percent increase without a furlough. He
indicated he would provide a report to the Council on the Mediation Services at their next meeting.
Mr. Dickinson was directed to complete the Sheriff contract negotiations.
OTHER TOPICS
Councilmember Trude asked if a letter had been sent out to the businesses regarding striping their
parking lots. She did not believe the City should enforce the striping due to the tough economic
times. She recommended the City hold off a year on the enforcement. Mr. Dickinson stated what
staff had challenges with was that some businesses had done the striping and some had not. He
indicated staff would receive complaints.
Councilmember Jacobson stated if there was an ordinance on the books, it should be uniformly
enforced.
It was Council's consensus to continue to enforce the ordinance.
ADJOURNMENT
Motion by Bukkila, Seconded by Jacobson to adjourn. Motion carried unanimously. The meeting
adjourned at 10:12 p.m.
Respectfully submitted,
Kathy Altman, Recording Secretary
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REGULAR ANDOVER CITY COUNCIL MEETING —JULY 6, 2010
MINUTES
The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike
Gamache, July 6, 2010, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
Andover, Minnesota.
Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude
Councilmember absent: None
Also present: Director of Public Works /City Engineer, Dave Berkowitz
City Planner, Courtney Bednarz
City Administrator, Jim Dickinson
Others
PLEDGE OFALLEGIANCE
RESIDENT FORUM
Mr. Mark Hedin, 3482 165 th Lane NW, stated he is the owner and winemaker of White Rabbit
Winery in Andover. He stated he did not think it was fair that he needed to report how much
wine he produced in the previous year when other businesses do not need to report their volume
of sales or people served in the City. He requested a change be made.
AGENDA APPROVAL
There were no changes.
Motion by Jacobson, Seconded by Bukkila, to approve the Agenda as presented. Motion carried
unanimously.
APPROVAL OF MINUTES
June 15, 2010, Regular Meeting: Correct as amended.
Councilmember Trude stated on page 8, line 10 the sentence should read: "Councilmember Trude
wondered if they should remove from the hunting map No. 3, those forty acre sections which abut
the Woodland Estates Sixth Addition. On page 9, second paragraph might have been a
misunderstanding and she thought when Councilmember Bukkila stated her comment, that should be
Regular Andover City Council Meeting
Minutes — July 6, 2010
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a new paragraph because she was going to change the way her sentence is worded to read:
"Councilmembers Bukkila and Trude agreed they would be in favor of allowing shotguns to continue
to be used on rural parcels of ten acres if hunting was done from elevated stands" She thought they
agreed on this but thought they may have differed on allowing this elsewhere. Councilmember
Bukkila stated she agreed with Councilmember Trude and did not want it anywhere else but in the
restricted north area. Councilmember Trude indicated "restricted south" should be stricken.
Councilmember Trude stated on page 9, line 3 5, " Councilmember Trude suggested they remove Item
11, the permission of neighbor's requirement..."
Motion by Trude, Seconded by Bukkila, to approve the minutes as indicated above. Motion carried
unanimously.
June 15, 2010, Closed Meeting: Correct as presented.
There were no changes.
Motion by Jacobson, Seconded by Bukkila, to approve the minutes as indicated above. Motion
carried unanimously.
CONSENT ITEMS
Item 2 Approval of Claims
Item 3 Approve Change Order #1/09 -22 /Bunker Lake Boulevard NW Frontage Road /Jay
Street Alignment (See Resolution R051 -10)
Item 4 Award Bid/09- 37/138 Avenue NW & Xavis Street NW /Water Main Extension
CDBG (See Resolution R052 -10)
Item 5 Approve Plans & Specs /Order Quotes /10 -7, 2010 Trail Maintenance & 10 -25,
2010 Parking Lot Maintenance (See Resolution R053 -10)
Item 6 Approve Removal of 3 Way Stop Sign/165 Avenue NW & Zuni Street NW
Item 7 Approve Plans & Specs /Order Advertisement for Bids /09- 18 /Hawkridge Park
Reconstruction/Well (See Resolution R054 -10)
Item 8 Approve Application for Exempt Permit/Andover Center Ice Club
Item 9 Adopt Resolution Appointing Election Judges for Primary Election (See
Resolution R055 -10)
Item 10 Approve Cleaning Service Contract/CMT Diversified
Motion by Bukkila, Seconded by Knight, approval of the Consent Agenda as read. Motion carried
unanimously.
CONSIDER APPROVALIEXTENSION OF LIQUOR LICENSE /BEEF O'BRADY'S
Regular Andover City Council Meeting
Minutes —duly 6, 2010
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Mr. Dickinson stated Matt Zeece, of Beef O'Brady's has submitted a request for an extension of their
liquor license.
Mr. Dickinson reviewed the information with the Council.
Motion by Jacobson, Seconded by Bukkila, to approve the extension of liquor license request
submitted by Beef O'Brady's for August 14, 2010.
Mayor Gamache stated they received from the resident of the winery the statement of how many
gallons and he assumed Mr. Hedin was well under the amount permitted by State Law and discussed
this when they passed it. He is open to allowing more since State Law allows more and he
understood that because it is a home business a stipulation was placed on this but he would be
willing to review it to change this.
Councilmember Jacobson called a point of order indicating this did not have anything to do with the
item before them. Mayor Gamache understood and wanted to clarify what the resident had at
resident forum.
Councilmember Trude stated it appeared the tent and band will be directed away from the residential
area. Mr. Dickinson stated that is correct and would be directed toward the commercial area.
Motion carried unanimously.
CONSIDER CONDITIONAL USE PERMIT /SUBSTATION EXPANSION11635 AND 1657
BUNKER LAKE BLVD NW (CONTINUED)
Councilmember Jacobson indicated he had a conflict of interest and would step down from
discussion and voting.
Mr. Bednarz stated this item continues from the June 15 1 ` Council meeting. He reviewed the
information with the Council.
Mayor Gamache asked for clarification on the landscape map where they are showing a number
of different landscaping and trees. Mr. Bednarz reviewed the landscape map with the Council.
Mayor Gamache stated he did not understand the County's concern with the height issue further
back from the corner. Mr. Bednarz stated the County uses the State site distances for speed and
visibility and those have been laid onto this site with the existing situation of the fence on the
property line, the triangles are what they are based on speed regardless of what exists on the site.
Mayor Gamache asked if they could still put slats in the fence. Mr. Bednarz stated they could.
They talked to the County about that and their primary objective in having an agreement with the
City to allow landscaping in the right -of -way is that they do not make the site conditions any
Regular Andover City Council Meeting
Minutes —July 6, 2010
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1 worse than they presently are.
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3 Mr. Berkowitz explained to the Council the Bunker Lake Boulevard and Hanson Boulevard
4 corner and what the County is requiring. After Mr. Berkowitz explained the landscaping
5 requirements with the Council they were ok with what the County was requiring.
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7 Motion by Knight, Seconded by Trude, to approve the conditional use permit amendment as
8 presented including the proposed variance to curbing requirements. Motion carried unanimously.
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10 Councilmember Jacobson returned to the meeting.
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13 CONSIDER CHANGES TO CITY CODE 5-4 WEAPONSIHUNTING REGULATIONS (CONT.)
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15 Mr. Bednarz explained this item continues the discussion from the June 15' Council meeting.
16 He reviewed the changes with the Council.
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18 Councilmember Bukkila stated she had a conversation with the City Attorney and there was
19 some concern with the definition in comparison to the State and they were talking about the
20 difference between the handgun, the improved definition staff made, where it is actually coming
21 from the pistol definition and that the last remaining paragraph was left off and she would like
22 some direction from Council because she has had quite a few residents contact her that they did
23 not know up until this point that the discharge of BB guns and pellet guns were illegal. She
24 stated they were in common practice and usage and they are not considered a deadly weapon as a
25 normal handgun or shotgun or rifle so if there was any consideration by the Council for bringing
26 that out of the firearm definition.
27
28 Councilmember Trude wondered if by removing this they would see more kids shooting BB guns
29 in the neighborhoods. Councilmember Bukkila stated normally with kids there is a provision in
30 the State Code that they have to be under the supervision of a parent or adult.
31
32 Mayor Gamache stated if they were to look at that where they would be looking at making the
33 change. Mr. Dickinson stated he included a suggested modification in the miscellaneous handout
34 section he gave to the Council this evening.
35
36 Councilmember Bukkila read from the information Mr. Dickinson gave the Council.
37
38 City Attorney Baumgartner reviewed the State Statute with the Council.
39
40 Councilmember Bukkila asked if it would be a reasonable option to list the regular firearms as
41 they have them and then have the shotgun exemption under the dangerous weapons and thereby
42 excluding the BB guns and pellet guns. City Attorney Baumgartner stated they first need to
43 decide what they want to allow in the City because he can draft some language to allow BB guns
44 or other items.
Regular Andover City Council Meeting
Minutes — July 6, 2010
Page 5
1 Mayor Gamache stated if they went in that direction if they were to say BB guns were allowed
2 Item C would cover the area so that it would have to be in an area that is large enough if it fell
3 under that category.
4
5 City Attorney Baumgartner explained what the Council would need to do to allow certain types
6 of weapons in the City. He stated they could put a general provision in indicating what would be
7 included and what would not.
8
9 The Council discussed with staff and the City Attorney provisions what could be put in place in
10 regard to allowing certain weapons to be used in the City.
11
12 Councilmember Jacobson stated the question is if the Council wanted to allow BB guns or not.
13 He thought they should vote on this.
14
15 Mr. Dickinson stated they have advertised this discussion as hunting regulations and now they
16 are getting into other things and in his opinion the City did not provide the proper advertisement
17 for what they are doing and what the end result discussion is getting to. He was a little leery in
18 getting into broad changes of the code.
19
20 Councilmember Jacobson asked if they adopted the ordinance as they have it in front of them
21 would this allow BB guns or not. City Attorney Baumgartner stated it would not.
22
23 City Attorney Baumgartner reviewed what other cities have listed in their regulations regarding
24 firearms and weapons.
25
26 Mr. Tim Newbolt, 15071 Ivywood Street NW, stated he was asked to work with City Staff and
27 the City Attorney on the definitions and the definitions as presented to the Council were not
28 actually discussed with him prior to the drop dead date for the packet they received and he had a
29 series of questions on these. He stated he also had some concerns as well.
30
31 Mr. Newbolt reviewed the declaration of policy in regard to firearms in general and indicated it
32 was not the intent of the legislature to regulate ownership, possession, etc., not discharge. He
33 also reviewed the current regulations and the rights of the residents and his proposals for the City
34 to use for regulations.
35
36 Mayor Gamache wondered why they did not just adopt the State Statute as theirs. Mr. Newbolt
37 stated the State Statute does not delineate discharge. What it does do is delineate and define for
38 the purposes of penal code which he was actually against. He did not think they needed to use
39 them. Mayor Gamache thought they could adopt the State's definitions. Councilmember
40 Bukkila stated they could do away with the argument if they just simply tacked on the additional
41 line.
42
43 Mr. Dickinson stated to clarify one thing, it was not an omission to not have this in there, the
44 code was brought forth based on the direction from the last meeting that indicated not to change
Regular Andover City Council Meeting
Minutes — July 6, 2010
Page 6
1 other existing regulations, having this in place would have been a significant change and from a
2 staff perspective they were following direction on how the Council wanted this brought forward
3 based on not making changes and that is why it was not included so if the Council wants to
4 consider it that is up to the Council.
5
6 Councilmember Trude stated City Attorney Baumgartner could address some of the items
7 discussed and they need to rely on their attorney that defends them in court.
8
9 City Attorney Baumgartner stated they cannot rely on State Statute for definitions since it does
10 not define all of the different items they have and different portions of the Statute will define a
11 weapon differently depending on which section of the Statute it is used for. From the point of
12 enforcing public health, safety and welfare from a discharge of weapons point of view an
13 ordinance is much easier for him to prove in court than a state reckless discharge would be. He
14 thought that was the City's concern, to make sure the public's health, safety and welfare is
15 protected.
16
17 Councilmember Trude asked in regard to the BB guns item, what they have now and what would
18 happen if they changed it. City Attorney Baumgartner stated it depends on what the Council
19 wants. Nothing has been changed so far and if the Council wished to change that they could. He
20 suggested if the Council were to allow BB guns to be allowed in the City that they would
21 probably put it right after the definitions and he would make a new Item B with language
22 depending on what the Council wants to allow in there that for the purposes of these sections
23 Firearms and Handguns do not include BB guns, etc.
24
25 Councilmember Trude stated currently a BB gun could be used now in the rural areas but if it is
26 pulled out of the definition it could be used on any lot in the City. Councilmember Bukkila did
27 not think that would happen. Councilmember Trude stated they would need to draw the line
28 somewhere. City Attorney Baumgartner stated they could identify these by acreage.
29 Councilmember Bukkila asked if they could allow them outside of multi- housing or dwellings or
30 by zoning. City Attorney Baumgartner stated they would need to create a zoning map for BB
31 guns.
32
33 Motion by Jacobson, Seconded by Trude, to change first page of the ordinance under the
34 definition "Bow" make the following changes"
35
36 Bow: All longbows, eempesite Lows e " bows used for target and hunting purposes
37 as regulated and defined by MN Statutes Chapter 97B.
38
39 Under the Handgun Section insert "Handgun does not include: (insert the language from the
40 State regarding BB guns, Scuba guns, etc.)"
41
42 Under Immediate Family, second line starts the word "Children, siblings
43 Councilmember Bukkila asked if they would have to make the adjustment City Attorney
44 Baumgartner described under Item B. City Attorney Baumgartner stated what Councilmember
Regular Andover City Council Meeting
Minutes — July 6, 2010
Page 7
1 Jacobson did was what he was trying to do with one sentence and the reason why he suggested
2 putting it there is because now they are saying a BB gun is not considered a handgun but is it
3 considered a firearm. He stated he would just create an exclusion saying "firearms and handguns
4 do not include these items. He would create a new Item B after the Shotgun definition and he
5 would put the language in there to exclude these. Councilmember Jacobson was fine with that
6 change.
7
8 Councilmember Bukkila asked if they would be in favor of excluding your own household in
9 Section C, number 1. Councilmember Trude agreed. The other Councilmembers felt this was
10 acceptable. Councilmember Jacobson accepted the friendly amendment.
11
12 Councilmember Jacobson added the summary ordinance to the motion. Councilmember Trude
13 seconded.
14
15 Motion carried unanimously.
16
17 Bow Hunting — 2.5 Acres in Southern Part of the City
18
19 Mayor Gamache felt there was not a lot of support from the Council for opening this up further.
20 He suggested the neighborhood request special hunting permits from the City for this. This
21 would give the Council an opportunity to get comfortable with this.
22
23 Mr. Ray Sowada, 14921 Butternut Street NW, stated they want to be able to bow hunt on their
24 2.5 acre properties. There are 46, 2.5 acre lots in the neighborhood and they have twenty -five
25 lots that have said yes and should have some standing. He stated just north of McGlover's there
26 is 2.5 acres included in the allowance and he wanted to know why that neighborhood is allowed
27 to hunt and they can't. He wondered what the difference was.
28
29 Mayor Gamache understood but indicated for ten years this neighborhood has not been able to
30 hunt.
31
32 Mr. Sowada stated they have a proposal for hunting from stands and they want to try to control
33 the deer population in their neighborhood.
34
35 The Council discussed this issue of hunting in the neighborhood with the residents and staff.
36
37 Mr. Don Wilson, 14920 University Avenue NW, stated he would not mind a permit as long as it
38 was fairly given out.
39
40 Councilmember Bukkila stated they need to have some type of a balance because there is an
41 overabundance of deer and the City does not want to spend the money for a fly over for a deer
42 count. Councilmember Trude stated Bunker Hills Park does a yearly shoot and felt they did an
43 adequate job of controlling the deer.
44
Regular Andover City Council Meeting
Minutes —July 6, 2010
Page 8
1 Mr. Wilson stated he would not have a problem with having to get a permit but would like to
2 have more time to hunt than two weekends in the fall. Mayor Gamache told the residents to go
3 back and come up with a proposal indicating the dates, number of people wanting to hunt the
4 area to hunt, etc. and bring back for Council review and possible approval.
6 Motion by Jacobson, Seconded by Bukkila, to adopt the proposed map. Motion carried
7 unanimously.
8
9
10 CROOKED LAKE WATER QUALITYIINVASIVE PLANT SPECIES TREATMENT
11
12 Mr. Berkowitz stated the City Council is requested to discuss the request from the Crooked Lake
13 Area Association for additional funding for the Eurasian Water Milfoil and Curly Leaf Pondweed
14 treatment.
15
16 Mr. Berkowitz reviewed the information with the Council.
17
18 Councilmember Jacobson stated last year the Council suggested they pay for 1/3 of the costs and
19 he wondered if Mr. Gary Nereson, 13415 Heather Street NW thought the association has the
20 responsibility to shoulder at least a 1/3 of the costs. Mr. Gary Nereson stated the association
21 does a lot more than the treatment of the invasive species. He stated historically the two cities
22 have split the costs 50150.
23
24 Mr. Gary Nereson reviewed all of the items the lake association has taken care of.
25
26 Mayor Gamache stated the City has reconstructed the boat landing and spent a lot of money on
27 that which has brought in a lot of boats to the lake. He wondered what the monitoring program
28 will cost and how will it be done. Mr. Gary Nereson stated the cost will be negligible because it
29 will be a volunteer program from the people on the lake.
30
31 Mayor Gamache asked what they do to keep the landing area clean. Mr. Gary Nereson stated
32 they have a family that lives on the lake that comes and cleans up the area by the landing.
33
34 Councilmember Bukkila asked if they had any type of budget they are trying to maintain. Mr.
35 Gary ?? stated they currently have around $7,000 in their treasury and have paid for this years'
36 treatment. He explained some of the other costs they are looking towards. Councilmember
37 Bukkila stated her problem was the inability to try to budget for them.
38
39
40 Motion by Knight, Seconded by Gamache, to approve up to fifty percent of the funds to pay out
41 this year and to start to look this year for next year's funds.
42
43 Councilmember Jacobson indicated they have budgeted $3,000 for this year. Councilmember
44 Bukkila stated she would prefer to stick to that amount and not go above it.
Regular Andover City Council Meeting
Minutes —July 6, 2010
Page 9
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Mr. Dickinson stated they agreed last year to pay 1/3 this year and the association is asking for
50 %. He stated if they pay the 50% this year, next year they will be asking for 50% again and he
guarantees that they will be asking for more than $4,000.
Mayor Gamache stated the way he looked at this is they updated the landing and they are making
sure the water is not going back to the lake and has made the lake more attractive for people to
use. He thought they may be causing more of the issue because they fixed it up. He believed
they are responsible to help and felt this should be a budgeted item every year.
Mayor Gamache stated this is a lake in their City and the residents use it so he wondered if this
should be the City's responsibility rather than the associations. He thought the City needed to
step up and help out.
Councilmember Jacobson stated last year they agreed to pay 1/3 and staff has allocated $3,000,
which is actually close to 40% towards the payment of this and he felt this is what the association
should receive this year.
Motion failed 3 to 2 (Knight, Gamache)
Motion by Trude, Seconded by Bukkila to allocate the amount budgeted for 2010. Motion
carried unanimously.
Motion by Jacobson, Seconded by Bukkila, to approve $4,000 for 2011 or 40% of the bill, whichever
is less. Motion carried unanimously.
SCHEDULE JULY EDA MEETING
The Council is requested to schedule an EDA meeting at 6:00 p.m. before the July 20, 2010 City
Council meeting.
Motion by Jacobson, Seconded by Trude, to schedule the July EDA meeting for 6:00 p.m. on July
20, 2010. Motion carried unanimously.
SCHEDULE JULY CITY COUNCIL WORKSHOP
The Council is requested to schedule a Council Workshop for the month of July for a number of
miscellaneous business items.
Motion by Knight, Seconded by Bukkila, to schedule the July City Council Workshop for July 20,
2010 after the City Council Meeting. Motion carried unanimously.
Regular Andover City Council Meeting
Minutes —July 6, 2010
Page 10
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RESCHEDULEAUGUST 3 RD COUNCIL MEETING
August 3, 2010 is scheduled to be Night to Unite and also a regularly scheduled Council meeting
night. To give the Council the opportunity to attend Night to Unite events throughout the city, it
is recommended that the August 3, 2010 Council meeting be rescheduled.
Motion by Knight, Seconded by Jacobson, to reschedule the August 3 rd Council Meeting for August
4, 2010 at 7:00 p.m. Motion carried unanimously.
ADMINISTRATOR REPORT
City Administrator Dickinson updated the Council on the administration and city department
activities, meeting reminders, CIP Projects and development activity.
MAYOR/COUNCIL INPUT
(Funfest) — Mayor Gamache stated Fun Fest will be July 9 d ' and 10 of this year. He hoped
everyone will come out and enjoy the festivities.
Motion by Knight, Seconded by Jacobson, to adjourn. Motion carried unanimously. The meeting
adjourned at 9:34 p.m.
Respectfully submitted,
Susan Osbeck, Recording Secretary
Regular Andover City Council Meeting
Minutes —July 6, 2010
Page 11
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — JULY 6, 2010
TABLE OF CONTENTS
PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1
RESIDENTFORUM ....................................................................................... ............................... 1
AGENDAAPPROVAL ................................................................................... ............................... 1
APPROVALOF MINUTES ............................................................................ ............................... 1
CONSENTITEMS .......................................................................................... ............................... 2
Approvalof Claims ...................................................................................... ............................... 2
Approve Change Order 41 /09- 22Bunker Lake Boulevard NW Frontage Road/Jay Street
Alignment(See Resolution R051 -10) .................................................... ............................... 2
Award Bid/09- 37/138' Avenue NW & Xavis Street NW /Water Main Extension CDBG(See
ResolutionR052 -10) ............................................................................. ............................... 2
Approve Plans & Specs /Order Quotes /10 -7, 2010 Trail Maintenance & 10 -25, 2010 Parking
Lot Maintenance (See Resolution R053 -10) ......................................... ............................... 2
Approve Removal of 3 Way Stop Sign/I65 h Avenue NW & Zuni Street NW .......................... 2
Approve Plans & Specs /Order Advertisement for Bids /09- 18 /Hawkridge Park
Reconstruction/Well(See Resolution R054 -10) .................................... ............................... 2
Approve Application for Exempt Permit /Andover Center Ice Club ............ ............................... 2
Adopt Resolution Appointing Election Judges for Primary Election(See Resolution R055 -10) 2
Approve Cleaning Service Contract /CMT Diversified ................................ ............................... 2
CONSIDER APPROVAL/EXTENSION OF LIQUOR LICENSE /BEEF O'BRADY'S .............. 2
CONSIDER CONDITIONAL USE PERMIT /SUBSTATION EXPANSION /1635 AND 1657
BUNKER LAKE BLVD NW (CONTINUED) (See Resolution R056 -10) ............................... 3
CONSIDER CHANGES TO CITY CODE 5 -4 WEAPONSMUNTING REGULATIONS
(CONT.) (See Ordinance 394) .................................................................... ............................... 4
CROOKED LAKE WATER QUALITY /INVASIVE PLANT SPECIES TREATMENT ............. 8
SCHEDULE JULY EDA MEETING .............................................................. ............................... 9
SCHEDULE JULY CITY COUNCIL WORKSHOP ...................................... ............................... 9
RESCHEDULE AUGUST 3 COUNCIL MEETING ................................ ............................... 10
ADMINISTRATORREPORT ...................................................................... ............................... 10
MAYOR/COUNCIL INPUT ......................................................................... ............................... 10
FunFest ..................................................................................................... ............................... 10
ADJOURMENT............................................................................................ ............................... 10
, NDOIT • A
I T Y
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator / Finance Director
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Payment of Claims
DATE: July 20, 2010
INTRODUCTION
Attached are disbursement edit lists for claims related to the on going business of the City of Andover.
DISCUSSION
Claims totaling $206,140.33 on disbursement edit list #1from 07/16/10 have been issued and released.
Claims totaling $412,285.77 on disbursement edit list 42 dated 07/20/10 will be issued and released upon
approval.
BUDGET IMPACT
The edit lists consist of routine payments with expenses being charged to various department budgets and
projects.
ACTION REQUESTED
The Andover City Council is requested to approve total claims in the amount of $618,426.10. Please note
that Council Meeting minutes will be used as documented approval.
Respectfully submitted,
Ila
Lee Brezinka
Attachments: Edit Lists
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1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator / Finance
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Debt Service Payments
DATE: July 20, 2010
INTRODUCTION
Attached are debt service payments to be paid on July 23 and July 30, 2010.
DISCUSSION
Debt service payments totaling $1,533,919.44 are due on August 1, 2010. These are scheduled
debt service payments.
BUDGET IMPACT
These are scheduled debt service payments.
ACTION REQUESTED
The Andover City Council is requested to approve total payments in the amount of
$1,533,919.44. Please note that Council Meeting minutes will be used as documented approval.
Respectfully submitted,
Lee Brezinka
Attachment
CITY OF ANDOVER
Debt Service Payment Schedule - August 1, 2010
General Obligation Revenue Bonds
2002 G.O. Water Revenue Bonds
2004 EDA Public Facility Lease Revenue Bonds
2006A EDA Public Facility Lease Rev Refunding Bonds
2007 EDA Public Facility Lease Rev Refunding Bonds
2007B G.O. Water Revenue Refunding Bonds
2009A G.O. Water Revenue Bonds
Improvement Bonds
2005A G.O. Improvement Bonds
Tax Increment Bonds
2003B Tax Increment Refunding Bonds
2004B Tax Increment Refunding Bonds
Certificates of Indebtedness
2007A G.O. Equipment Certificate
2008A G.O. Equipment Certificate
2009A G.O. Equipment Certificate
Capital Improvement Bonds
2004A Capital Improvement Bonds
Permanent Improvement Revolving Bonds
2010A G.O. PIR Refunding Bonds
State Aid Bonds
2009A State Aid Street Refunding Bonds
Referendum Bonds
2010A G.O. Open Space Bonds
Principal Interest
Total
$ - $ 175,611.25
$ 175,611.25
- 461,595.63
461,595.63
- 212,113.75
212,113.75 escrow
- 145,991.25
145,991.25 escrow
- 133,073.13
133,073.13 escrow
- 16,028.75
16,028.75
- 10,200.00
10,200.00
250,000.00 3,750.00
253,750.00 Final
- 26,762.50
26,762.50
- 4,000.00
4,000.00
- 5,705.00
5,705.00
- 2,868.75
2,868.75
- 42,283.75
42,283.75
- 13,402.22
13,402.22
- 11,713.75
11,713.75
- 18,819.71
18,819.71
$ 250,000.00 $ 1,283,919.44
$ 1,533,919.44
k T 'Y O F
DDVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator /Finance Director
David D. Berkowitz, City Engineer /Director of Pub]
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: Accept Donation/North Metro Soccer Association /09- 18/Hawkridge Park —
Engineering
DATE: July 20, 2010
INTRODUCTION
The City Council is requested to approve the attached resolution accepting a donation of one
hundred thousand dollars ($100,000) from the North Metro Soccer Association to be used for
Phase 1 (grading, new well, irrigation system) at Hawkridge Park, Project 09 -18.
DISCUSSION
A representative is anticipated to be at the meeting to make the presentation to the City Council.
ACTION REQUIRED
The City Council is requested to approve the resolution accepting the donation of $100,000 for
Phase 1 for Hawkridge Park, Project 09 -18.
Respectfully submitted,
T�dJ. as
A ttachments: Resolution & Check
cc: Barb Anderson, President of North Metro Soccer Association
Ted Butler, Park and Recreation Commission Chair (copy sent by e -mail)
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. 0 -10
MOTION by Councilmember
to adopt the following:
A RESOLUTION ACCEPTING A $100,000 CASH CONTRIBUTION MADE TO THE CITY
OF ANDOVER FROM NORTH METRO SOCCER ASSOCIATION FOR CONSTRUCTION
OF PHASE 1 (GRADING, NEW WELL, IRRIGATION SYSTEM) THAT WILL BE
INSTALLED AT HAWKRIDGE PARK, PROJECT 09 -18.
WHEREAS, any contributions that are to be made to the City of Andover must be
accepted by the City Council; and
WHEREAS, the $100,000 contribution from North Metro Soccer Association for the
construction of Phase 1 that is to be begin in the summer of 2010 at Hawkridge Park.
NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the $100,000
contribution from North Metro Soccer Association, which is to be for grading, new well, and
for a irrigation system at Hawkridge Park.
MOTION seconded by Councilmember
and adopted by the City
Council at a regular meeting this 20 day of Jam, 2010, with Councilmember's
voting in favor of the resolution, and
Councilmember's none voting against, whereupon said resolution was declared
passed.
ATTEST:
CITY OF ANDOVER
Michael R. Gamache - Mayor
Michelle Hartner - Deputy City Clerk
'
11080
NORTH METRO SOCCER ASSOCIATION
ro BOX ,50
CEDAR, MN 55011
p*YToT*s The CITY OF ANDOVER $°100,000.00
ORDER OF One Hundred Thousand and
OO/ DOLLARS�
THE CITY OFANDOVER
MEMO ----
11 L L08011 1 :0 9 19O5Y4so: L OO L G & III" '
vILLJ^ur-p*mM
n35o BRIDGE ST. x.W, BOX mr
ST. FRANCIS, MINNESOTA 76-574-919
O/3O/2U1O
`
The CITY OFANDOVER
11080
FIELD DEVELOPMENT PROJECT
--- —a-
VILLAGE BANK
w�g
N C I T Y 0 F
•
I NDOVE^
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CLAN DOVER. MN.US
TO: Mayor and Council Members -�
CC: Jim Dickinson, City Administrator
David D. Berkowitz, Director of Pub /City Engineer
FROM: Jason J. Law, Asst. City Engineer
SUBJECT: Award Quote /10 -7, 2010 Trail Maintenance & 10 -25, 2010 Parking Lot
Maintenance - Engineering
DATE: July 20, 2010
INTRODUCTION
A supplemental item for this project will be provided at the City Council meeting. Quotes will be
received on Monday, July 19, 2010 at 10:00 a.m.
R ectfully submitted,
Jason J. Law
-ALP A
NDOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO:
CC:
FROM:
SUBJECT:
DATE:
Mayor and City Council
Jim Dickinson, City Administrat(
Michelle Hartner, Deputy City Cl..�.
Consider Approval Application for Exempt Permit/Andover Lions
July 20, 2010
INTRODUCTION
The Andover Lions Club has submitted an application for a raffle on September 17, 2010
at the Courtyards of Andover, 13545 Martin Street NW.
DISCUSSION
Council can either a) approve the application with no waiting period; b) approve the
application with a 30 day waiting period; or c) deny the application.
ACTION REQUIRED
The City Council is requested to consider approval of the application with no waiting
period.
Respectfully submitted,
y4`h�
Michelle Hartner
Deputy City Clerk
Attach: Application
Mae r —___-I_ r _ _ r _r s+_r.r.r... Page 1 of 2 7/10
Yrrl#isC9vCCE r— QYNrur %Wwrrrr✓rlrr,4
Application fee for each event
LG220 Application for Exempt Permit
Ifapplication postmarked orreceived:
less than 30 days
more than 30 days
An exempt permit may be issued to a nonprofit organization that:
- conducts lawful gambling on five or fewer days, and
before the event
before the event
- awards less than $50,000 in prizes during a calendar year.
$ 100
$
ORGANIZATION INFORMATION Check# $
Organization name Previous gambling permit number
Andover Lions Club X -02254
Type of nonprofit organization. Check one.
Fraternal Religious veterans 1:1 Other nonprofit organization
Mailing address City State Zip Code County
16185 Verdin Street NW Andover Mn 55304 Anoka
Name of chief executive officer (CEO) Daytime phone number Email address
Doug Rising 763 -323 -1239 djrhobbs @aol.com
Attach a copy of ONE of the following for proof of nonprofit status. Check one.
Do not attach a sales tax exempt status or federal ID employer numbers as they are not proof of nonprofit status.
❑ Nonprofit Articles of Incorporation OR a current Certificate of Good Standing.
Don't have a copy? This certificate must be obtained each year from:
Secretary of State, Business Services Div., 180 State Office Building, St. Paul, MN 55155 Phone: 651 -296 -2803
IRS income tax exemption [501(c)] letter in your organization's name.
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer
contact the IRS at 877 - 829 -5500.
IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of both of the following:
a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and
b. the charter or letter from your parent organization recognizing your organization as a subordinate.
IRS - proof previously submitted to Gambling Control Board
If you previously submitted proof of nonprofit status from the IRS, no attachment is required.
GAMBLING PREMISES INFORMATION
Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place)
Courtyards at Andover
Address (do not use PO box) City Zip Code County
13545 Martin Street Andover 55304 Anoka
Date(s) of activity (for raffles, indicate the date of the drawing)
September 17, 2010
Check the box or boxes that indicate the type of gambling activity your organization will conduct:
Bingo* ® Raffles Paddlewheels* Pull -Tabs* E]Tipboards*
* Gambling equipment for pull -tabs, bingo paper, tipboards, and Also complete
paddlewheels must be obtained from a distributor licensed by the
Gambling Control Board. EXCEPTION: Bingo hard cards and bingo Page 2 of this farm.
number selection devices may be borrowed from another organization
authorized to conduct bingo. -Print Form
To find a licensed distributor, go to www.gcb.state.mn.us and click on List Reset Forrri.
of Licensed Distributors, or call 651- 639 -4000.
LG220 Application for Exempt Permit
Page 2 of 2 1/10
L OCAL U NIT OF GOVERNMENT ACKNOWLEDGMENT
If the gambling premises is within city, iimits,
If the gambling premises is located in a township, a
a city official must check the action that the city is
county official must check the action that the county is taking
taking on this application and sign the application.
on this application and sign the application.
A township official is not required to sign the application.
_The application is acknowledged with no waiting period.
The application is acknowledged with no waiting period.
_The application is acknowledged with a 30 day waiting
The application is acknowledged with a 30 day waiting
period, and allows the Board to issue a permit after 30
period, and allows the Board to issue a permit after 30
days (60 days for a 1 st class city).
___The application is denied.
days.
The application is denied.
Print city name
On behalf of the city, i acknowledge this application
Print county name
On behalf of the county, 1 acknowledge this application.
Signature of county official receiving application
Signature of city official receiving application
Title Date t I
(Optional) TOWNSHIP: On behalf of the township, I
Title Date t /
acknowledge that the organization is applying for exempted gambling
activity within township limits. [A township has no statutory authority
to approve or deny an application [Minnesota Statute 349.166)]
Print township name
Signature of township official acknowledging application
Title Date / I
CHIEF EXECUTIVE OFFICER'S SIGNATURE
The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the
financial report will be completed and returned to the Board within 30 days of the date of our gambling activity.
Chief executive officer's signature , Date \
Complete a separate application for each garnbin4 activity:
Financial port and recordkeeping required
- one day of gambling activity,
-two or more consecutive days of gambling activity,
A financial report form and instructions will be sent with
your permit, or use the online fill -in form available at
- each day a raffle drawing is held
www.gcb.state.mn.us. Within 30 days of the activity date,
Send application with:
- a copy of your proof of nonprofit status, and
complete and return the financial report form to the
Gambling Control Board.
- application fee for each event.
Make check payable to "State of Minnesota."
To: Gambling Control Board
Print Farm Reset Form
1711 West County Road B, Suite 300 South
Roseville, MN 55113
This form will be made available in alternative
format (i.e. large print, Braille) upon request.
Data privacy notice :The information requested
on this form (and any attachments) will be used
by the Gambling Control Board (Board) to
determine your organization's qualifications to
be involved in lawful gambling activities in
Minnesota. Your organization has the right to
refuse to supply the information requested;
however, if your organization refuses to supply
this information, the Board may not be able to
the Board will be able to process your
organization's application. Your organization's
name and address will be public information
when received by the Board. All other
information provided will be private data until
the Board issues the permit. When the Board
issues the permit, all information provided will
become public. If the Board does not issue a
permit, all information provided remains private,
with the exception of your organization's name
and address which will remain public. Private
data are available to: Board members Board
information; Minnesota's Department of
Public Safety; Attorney General;
Commissioners of Administration, Minnesota
Management & Budget, and Revenue;
Legislative Auditor, national and international
gambling regulatory agencies; anyone pursuant
to court order, other individuals and agencies
specifically authorized by state or federal law to
have access to the information; individuals and
agencies for which law or legal order authorizes
a new use or sharing of information after this
Notice was given; and anyone with your written
consent.
determine your organization's qualifications staff whose work requires access to the
and, as a consequence, may refuse to issue a
permit. If you supply the information requested,
T Y O F
[DOVE"
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator
FROM: Dana Peitso, Human Resources Manager
SUBJECT: Approve Dental Renewal and Employer Contribution
DATE: July 20, 2010
INTRODUCTION
The current City of Andover sponsored employee dental policy contract term expires August 31, 2010.
The Human Resources Department has worked with the City's broker Johnson McCann to seek either a
contract renewal with the current providers or marketing to other insurance providers to provide a quality,
yet affordable employee dental insurance plan. The resulting recommendation is provided below.
DISCUSSION
The employee dental plan proposed
is with Delta Dental designed to offer comprehensive benefits within
a competitive cost framework.
Renewal rates are as listed:
Current Renewal
Rate Rate (2 % increase)
Single
$37.15 $37.90
Single + 1
$79.35 $80.95
Family
$112.90 $115.15
Based on the renewal, Human Resources is recommending that the City Council continue covering 100%
of a single dental premium and remain keeping the City's contribution to $38.00 per month employer
contribution to a family premium.
BUDGET LWPACT
There is no impact since this is the same amount the City paid previously.
ACTION REQUIRED
The Andover City Council is requested to approve the Delta Dental insurance proposal. The Council is
requested to approve the employer contribution by covering 100% of a single dental premium and keep
the City's contribution to $38.00 per month employer contribution to a family premium
Respectfully submitted,
Dana Peitso
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW. CLAN DOVER. MN. US
TO:
CC:
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers
Jim Dickinson, City Administrator
Captain Tom Wells — Anoka County Shesi$f s Office
Anoka County Sheriffs Department Monthly Report - Sheriff
July 20, 2010
INTRODUCTION
Captain Tom Wells & Crime Watch Coordinator Laura Landes from the Anoka County Sheriff s
Office will be present to provide the Council and the citizens of Andover with an update on law
enforcement activities within the City. Attached is a copy of the June 2010 monthly report.
DISCUSSION
To be verbally presented.
ACTION REQUIRED
For Council information.
Respectfully submitted,
Captain Tom Wells
Anoka County Sheriff s Office
Attachment: June 2010 Monthly Report
07/15/2010 16:36 7637674679 ANOKA CO SHER PATROL PAGE 02/03
CITY OF ANDOVER — .TUNE 2010
ITEM
.TUNE
MAY
YTD 2010
TUNE
YTD 2009
Radio Calls
940
861
4,840
4,617
Incident Reports
858
838
4,832
5,282
Burglaries
8
11
36
52
Thefts
64
38
274
258
Crirn.Sex Cond.
2
1
9
1.3
Assault
8
6
40
37
Dam to Prop,
30
22
118
113
Harr, Comm.
10
22
74
64
Felony Arrests
3
4
17
29
Gross Mi.s.
2
2
7
8
Misd. Arrests
46
35
248
226
DUI Arrests
I 1
10
65
73
Domestic Arr.
9
11
36
38
Warrant Arr.
11
8
57
62
Traffic Arr.
159
207
1,197
1.409
DUT OFFENSES:
DAY
OF
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
WEED:
TIME:
00:00
01:45
03:35
01:51
02:02
00:35
18:37
01:51
02:01
02:22
03 :30
0711512010 16:36 7637674679 ANOKA CO SHER PATROL PAGE 03103
CITY OF ANDOVER — JUNE 2010
COMMUNITY SERVICE OFFICER REPORT
ITEM
JUNE
MAY
YTD 201.0
JUNE
YTD 2009
Radio Calls
124
133
627
720
Incident Reports
135
129
638
462
Accident Assists
1
8
22
46
Vehicle Lock Out
24
30
1.25
148
Extra Patrol
390
92
1,223
1,209
House Checks
0
0
5
4
Bus. Checks
5
1
34
200
Animal Compl,
51
34
211
237
Traffic Assist
9
4
66
68
Aids: Agency
186
101
844
1,139
Aids: Public
29
40
1.85
292
Paper Service
0
0
18
14
irispectaons.
0
0
0
3
Ordinance Viol.
4
7
19
3
C I T Y O F
NDOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator
Will Neumeister, Community Devel me t Directory,�w
FROM: Courtney Bednarz, City Plann*
SUBJECT: Consider Variance /Accessory Structure Height/4120 165 Avenue NW — Planning
DATE: July 20, 2010
INTRODUCTION
City Code 12 -6 prohibits the height of accessory structures from exceeding the height of the
principal structure (house) in the R -1 Zoning District. The intent is to prevent accessory structures
from detracting from the residential character of the neighborhood.
DISCUSSION
The applicant is seeking a variance to this requirement because the limited height of the existing
rambler style home would prevent construction of an accessory structure tall enough to allow the
applicant's RV to be parked within it.
The attached photographs show the location of the proposed accessory structure on the lot. The
existing home is 15 feet in height and the peak of the roof of the proposed accessory building
would be 21.5 feet in height. The structure would conform with all other applicable requirements.
The applicant has included the attached letter to address the findings.
As with all variances, hardship must be demonstrated to vary from the City Code. The standards
used to evaluate hardship are as follows:
1. There are circumstances unique to the property that were not created by the landowner.
Unique conditions may include the physical characteristics, including topography or water
conditions that may exist on the property.
2. The property, if the variance is granted, will not be out of character with other properties in
the same neighborhood.
3. The applicant has exhausted all reasonable possibilities for using his /her property
4. Economic considerations may not constitute an undue hardship if reasonable use of the
property exists with application of the minimum standards of this chapter.
Staff Recommendation
The limited height of the existing home cause the ordinance to apply differently to the applicant
than property owners with other styles of homes in the same neighborhood and throughout the
city. Additionally, the location of the structure toward the rear of the lot and the large amount of
tree cover on the lot will keep the structure from conflicting with the intent of the ordinance.
Planning Commission Recommendation
The Commission recommended approval of the variance with a 3 -1 vote. The Commissioner
opposed to the variance indicated that while the proposed accessory building would not be out of
character with the neighborhood, there did not appear to be undue hardship in complying with the
City Code. The minutes from the meeting are attached.
ACTION REQUESTED
The Council is asked to approve or deny the proposed variance. The attached resolution includes
findings for approval. If the Council chooses to deny the variance, please modify the resolution to
provide finding(s) for denial. .
Attachments
Resolution
Location Map
Applicant's Letter
Site Photographs
E -mails in Support of Variance
Planning Commission Minutes
Cc: David Heida 4120 165 Avenue NW
FA
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION APPROVING/DENYING THE VARIANCE REQUEST OF DAVID HEIDA
TO ALLOW AN ACCESSORY STRUCTURE TO EXCEED THE HEIGHT OF THE
PRINCIPAL STRUCTURE ON PROPERTY LOCATED AT 4120 165 AVENUE NW
LEGALLY DESCRIBED AS:
The North 706 feet of the Northeast Quarter of Section 18, Township 32, Range 24, Anoka
County, Minnesota, except the East 739 feet thereof, as measured along the North line of said
Northeast Quarter and except the West 1627 feet thereof, as measured along the North line of said
Northeast Quarter
WHEREAS, David Heida has requested a variance to allow an accessory structure to exceed the
height of the principal structure on the subject property;
WHEREAS, the Planning and Zoning Commission reviewed the request and recommends to the
City Council approval of the proposed variance; and
WHEREAS, the City Council finds that the following conditions constitute an undue hardship for
the subject property:
1. The limited height of the existing home cause the ordinance to apply differently to the
applicant than property owners with other styles of homes in the same neighborhood and
throughout the city.
2. The location of the structure toward the rear of the lot and the large amount of tree cover
on the lot will keep the structure from conflicting with the intent of the ordinance, which is
to prevent the accessory structures from detracting from the residential character of the
surrounding neighborhood.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover
approves /denies the proposed variance request to allow an accessory structure to exceed the
height of the principal structure for the subject property subject to the following:
1. The maximum height of the accessory structure shall be 22 feet.
Adopted by the City Council of the City of Andover on thisday of 9 2010.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache, Mayor
Michelle Hartner, Deputy City Clerk
1 Variance to Maximum Accessory Structure Height
Incorporated 4120 165th Avenue NW
1974
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Variance Request: Details for property 4120165 Ave. NW, Andover, MN
The unique circumstances for this requested variance involve the limiting factor of the
height of the preexisting primary building in relation to the height of the proposed
accessory building to provide the current owners with reasonable use of the property.
Since the primary building is a rambler, it is only fifteen feet high. The proposed
accessory building (pole shed) would be twenty -one feet, six inches high.
Since acquiring the property in February 2010, the current owners have also acquired
many items including those necessary for the basic care and maintenance of a 6 acre
property. The proposed accessory building would provide adequate housing for these
items as well as their Class A RV.
The possibility of a shorter /smaller accessory building was considered, but at that size the
current owners would not be able to house all of their vehicles and maintenance items,
resulting in unsightly parking of the RV outdoors under tarps for protection. This would
destroy the scenic view that the current owners are trying to preserve with this accessory
building.
Additionally, if this variance is granted, the addition of the accessory building to the
property would not be out of character with the other properties in the neighborhood.
The current owners carefully considered the placement of the accessory building so that it
would be well screened from the street, neighbors, and even the primary building. Most
all of the trees are Pine and Cedar, providing year -round screening. Also, evergreen
shrubs will be planted next to the shed. The colors planned for the accessory building are
browns and tans to coordinate with the primary building. Further, as the surrounding
properties are also larger, many of them also have one or more accessory building
present.
For reasonable use of the property, the current owners are requesting approval of the
variance for the accessory building they are planning to exceed the height of the primary
building on their property.
5"
4120 165 1h Ave NW
Andover, MN
9T I- IE
s
Primary Building
2900 SF Rambler
Existing Shed
14'x21'
Proposed 30' x 48' Shed
• 20' from East
property line
• 393' from Road
• 165' from House
• 86' from Existing
Shed
• Shed will be
located next to
our neighbor's
shed
Neighbor's Shed
32'x 72'
4120165 th Ave NW
Andover, MN
4120 165 Ave NW
Existing Shed
N
View From 165` Ave NW of Existing Grass Driveway
10
Location of Proposed Shed
11
Courtney Bednarz
From: Marilu Jones [margfeli @hotmail.com]
Sent: Tuesday, July 13, 2010 1:23 PM
To: Courtney Bednarz
Subject: In support of 4120 165th AVE NW
We, Derek and Marilu Jones, are neighbors of 4120 165th Ave NW, Andover.
We live across the street at 4075 165th Ave NW. Please note that we ARE in
support of the variance "to allow increased height for accessory structure... ".
If you would like to reach us, please call (612) 720 -4013. Thanks!
The New Busy think 9 to 5 is a cute idea. Combine multiple calendars with Hotmail. Get busy.
Courtney Bednarz
From: rkkrenz@comcast.net
Sent: Wednesday, July 07, 2010 3:14 PM
To: Courtney Bednarz
Subject: Variance for structure at 4120 165th Avenue NW
In response to your Notice of Public Hearing set for 7/13/10 for the variance for structure
at 4120 165th Avenue NW, please be advised that we live at 4088 165th Avenue NW and we do not
have any objection to this structure being built.
Randall & Kim Krenz
l 2,
PLANNING AND ZONING COMMISSION MEETING — JULY 13, 2010
The Regular Bi- Monthly Meeting of the Andover Planning and Zoning Commission was
called to order by Acting Chairperson Holthus on July 13, 2010, 7:00 p.m., at the
Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota.
Commissioners present:
Commissioners absent:
Also present:
APPROVAL OFMINUTES.
June 8, 2010
Chairperson Dean Daninger, Commissioners Michael
Casey, Lynae Gudmundson, and Tim Kirchoff.
Commissioners Dennis Cleveland, Valerie Holthus, and
Devon Walton
City Planner, Courtney Bednarz
Others
Commissioner Gudmundson noted her name was spelled wrong in the minutes except at
the top.
Motion by Casey, seconded by Kirchoff, to table the minutes until the next Planning
Commission meeting. Motion carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus,
Walton) vote.
PUBLIC HEARING: VARIANCE (10 -01) TO ALLOW INCREASED HEIGHT FOR
ACCESSOR Y STR UCTURE A T 4120 165 A VENUE NW.
Mr. Bednarz noted the applicant is seeking a variance to the accessory structure height
limit because the limited height of the existing rambler style home would prevent
construction of an accessory structure tall enough to allow the applicant's RV to be
parked within it.
Mr. Bednarz reviewed the information with the Commission.
Regular Andover Planning and Zoning Commission Meeting
Minutes —July 13, 2010
Page 2
Commissioner Kirchoff asked what the limit was on accessory structures and did this
affect it. Mr. Bednarz stated due to the size of the lot the size of the structure was not an
issue.
Motion by Casey, seconded by Kirchoff, to open the public hearing at 7:06 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
Chairperson Daninger noted they received two letters from neighbors indicating they
were in favor of this variance.
Mr. Marvin Christianson, 4065 165 Avenue, stated he did not have any objection to the
variance. He noted he was on the Planning Commission for Grow Township in the
sixties. He stated it was extremely important that they follow what is in the zoning
ordinance.
Chairperson Daninger asked how many trees will need to be taken out for this accessory
structure and for access to the building. Mr. Dave Heida, 4120 165 Avenue NW, stated
they will be taking out two trees in front of the proposed building and also a number of
trees to the west but he was not sure how many that would be. He noted there will be no
trees taken out from the street view with the exception of the two in front of the building.
Commissioner Gudmundson asked how tall the neighbors' pole barn is. Mr. Heida stated
he was not sure.
Chairperson Daninger asked how tall the motor home was. Mr. Heida stated it was close
to twelve feet tall.
Chairman Daninger asked if the increase in height was needed for the edges of the garage
for the slope of the roof. Mr. Heida said that was correct.
Motion by Kirchoff, seconded by Casey, to close the public hearing at 7:14 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
Motion by Kirchoff, seconded by Casey, to recommend to the City Council approval of
the variance based on the finding that this property will not be out of character of the
other properties in the area and the findings listed in the resolution.
Chairperson Daninger stated he was going to vote to deny this because he understood the
intent of it but he was having a tough time defining the hardship for the variance.
Motion carried on a 3 -ayes, 1 -nays (Daninger), 3- absent (Cleveland, Holthus, Walton)
vote.
Mr. Bednarz stated that this item would be before the Council at the July 20, 2010 City
Council meeting.
PLANNING AND ZONING COMMISSION MEETING — JULY 13, 2010
The Regular Bi- Monthly Meeting of the Andover Planning and Zoning Commission was
called to order by Acting Chairperson Holthus on July 13, 2010, 7:00 p.m., at the
Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota.
Commissioners present:
Commissioners absent:
Also present:
APPROVAL OFMINUTES.
June 8, 2010
Chairperson Dean Daninger, Commissioners Michael
Casey, Lynae Gudmundson, and Tim Kirchoff.
Commissioners Dennis Cleveland, Valerie Holthus, and
Devon Walton
City Planner, Courtney Bednarz
Others
Commissioner Gudmundson noted her name was spelled wrong in the minutes except at
the top.
Motion by Casey, seconded by Kirchoff, to table the minutes until the next Planning
Commission meeting. Motion carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus,
Walton) vote.
PUBLIC HEARING: VARIANCE (10 -01) TO ALLOW INCREASED HEIGHT FOR
ACCESSORY STR UCTURE AT 4120165 A VENUE NW.
Mr. Bednarz noted the applicant is seeking a variance to the accessory structure height
limit because the limited height of the existing rambler style home would prevent
construction of an accessory structure tall enough to allow the applicant's RV to be
parked within it.
Mr. Bednarz reviewed the information with the Commission.
Regular Andover Planning and Zoning Commission Meeting
Minutes —July 13, 2010
Page 2
Commissioner Kirchoff asked what the limit was on accessory structures and did this
affect it. Mr. Bednarz stated due to the size of the lot the size of the structure was not an
issue.
Motion by Casey, seconded by Kirchoff, to open the public hearing at 7:06 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
Chairperson Daninger noted they received two letters from neighbors indicating they
were in favor of this variance.
Mr. Marvin Christianson, 4065 165 Avenue, stated he did not have any objection to the
variance. He noted he was on the Planning Commission for Grow Township in the
sixties. He stated it was extremely important that they follow what is in the zoning
ordinance.
Chairperson Daninger asked how many trees will need to be taken out for this accessory
structure and for access to the building. Mr. Dave Heida, 4120 165 Avenue NW, stated
they will be taking out two trees in front of the proposed building and also a number of
trees to the west but he was not sure how many that would be. He noted there will be no
trees taken out from the street view with the exception of the two in front of the building.
Commissioner Gudmundson asked how tall the neighbors' pole barn is. Mr. Heida stated
he was not sure.
Chairperson Daninger asked how tall the motor home was. Mr. Heida stated it was close
to twelve feet tall.
Chairman Daninger asked if the increase in height was needed for the edges of the garage
for the slope of the roof. Mr. Heida said that was correct.
Motion by Kirchoff, seconded by Casey, to close the public hearing at 7:14 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
Motion by Kirchoff, seconded by Casey, to recommend to the City Council approval of
the variance based on the finding that this property will not be out of character of the
other properties in the area and the findings listed in the resolution.
Chairperson Daninger stated he was going to vote to deny this because he understood the
intent of it but he was having a tough time defining the hardship for the variance.
Motion carried on a 3 -ayes, 1 -nays ( Daninger), 3- absent (Cleveland, Holthus, Walton)
vote.
Mr. Bednarz stated that this item would be before the Council at the July 20, 2010 City
Council meeting.
Regular Andover Planning and Zoning Commission Meeting
Minutes — July 13, 2010
Page 3
PUBLIC HEARING: VARIANCE (10 -02) TO ALLOW REDUCED FRONT YARD
SETBACK FOR GARAGEADDITIONAT 16906 CROSSTOWN BOULEVARD NW.
Mr. Bednarz noted the applicant is seeking a variance to allow a reduced front yard
setback for a garage addition.
Mr. Bednarz reviewed the information with the Commission.
Commissioner Kirchoff asked if Mr. Bednarz knew if the road was going to be upgraded
any time soon. Mr. Bednarz stated there is 120 feet of right -of -way and there is forty feet
between the edge of the road and the property line. Improvements are not within the
County's five year plan. The existing 120 feet of right -of -way is what they will need to
improve the road in the future.
Motion by Kirchoff, seconded by Casey, to open the public hearing at 7:20 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
Mr. Ralph James, 16906 Crosstown Boulevard NW, stated they have been planning this
for a long time and have recently been able to move forward with this. They have always
planned on an attached curved garage and would add more value than a detached one.
He stated they are also asking for this for aesthetics and to add value.
Motion by Kirchoff, seconded by Casey, to close the public hearing at 7:21 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
Commissioner Gudmundson asked if they could add a detached garage. Mr. Bednarz
stated it would be difficult because of where the septic system is located. He showed the
map to the Commission.
Commissioner Kirchoff asked if an analysis was done on the other homes along
Crosstown Boulevard that are non - conforming. Mr. Bednarz showed a photo from the
packet showing where the other homes are located along Crosstown Boulevard.
Commissioner Casey thought the hardship was when the County improved the road
previously they made the homes non - conforming. Commissioner Gudmundson stated the
improvements would keep it in conformity with the other homes.
Commissioner Casey asked if there have been any other variances given for other
properties on Crosstown Boulevard. Mr. Bednarz stated he could not find any.
Motion by Casey, seconded by Kirchoff, to recommend to the City Council approval of
the variance with the hardship being the additional R -O -W for Crosstown Boulevard.
Regular Andover Planning and Zoning Commission Meeting
Minutes —July 13, 2010
Page 4
Chairperson Daninger stated it is a good fit but what is guiding him was the City
ordinance.
Motion carried on a 3 -ayes, 1 -nays ( Daninger), 3- absent (Cleveland, Holthus, Walton)
vote.
Mr. Bednarz stated that this item would be before the Council at the July 20, 2010 City
Council meeting.
PUBLIC HEARING: COMPREHENSIVE PLANAMENDMENT (10 -01) TO
CHANGE THE LAND USE DESIGNATION FROM A GRICUL TUR,4L (A) TO
URBAN RESIDENTIAL LOW DENSITY (URL) FOR WOODLAND ESTATES 5Tx
ADDITION.
Mr. Bednarz noted Woodland Development is requesting a land use designation change
to allow the Woodland Estates 5"' Addition to move forward.
Mr. Bednarz reviewed the information with the Commission.
Chairperson Daninger indicated the Commission will be discussing Items 5 -7 together
with separate motions.
Motion by Casey, seconded by Kirchoff, to open the public hearing at 7:37 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
Mr. Steve Rock, 15173 Verdin St., stated his concern was this plat will create a cut
through for traffic from the neighborhood from Veterans Memorial Blvd. He stated
there is also another concern with vacant lots in his neighborhood, there are three lots to
his south and he has not seen any real effort to sell them and he would like to see more of
an effort to sell those before there is an expansion.
Mr. Cory Herzog, 15185 Verdin, stated his concern was what the timing was of this and
how long will it take for the road to come in along with sewer and gutter to get in and
then how long will be after that to built the homes.
Mr. Byron Westlund, applicant, stated this is a continuation of Verdin Street and the
reason why it was not platted with the third or sixth addition was because this five acre
piece was in Agricultural Preserve and just came out in March. That is the reason why
they are moving forward with it now. It is also a continuation of Verdin Street to connect
with Veterans Memorial Blvd.
Commissioner Kirchoff asked if in the past there was a condition on how dirt was moved
around. Mr. Westlund stated they work with the City on the hours of operation and they
are willing to work with staff on setting conditions.
Regular Andover Planning and Zoning Commission Meeting
Minutes —July 13, 2010
Page 5
Chairperson Daninger asked how the variance will affect the tree removal and can they
save more trees if they allow the variance to front yard setback. Mr. Westlund stated the
site is mostly void of trees, with the only trees located on the southeast part of the site.
Chairman Daninger stated that one of the reasons for approving the setback variance for
the previous plat was that they were able to save trees with a retaining wall. He added
that he would have difficulty supporting the variance if that was not the case here as well.
Mr. Westlund stated that it would be difficult but he would be willing to work with staff
to save trees in that area of the site.
Chairperson Daninger stated at one of the Planning Commission meetings he asked Mr.
Westlund if he was finished moving dirt and was told they were and then a bunch of dirt
kept moving in there. Mr. Westlund stated if he answered that then he answered it
incorrectly.
Chairperson Daninger stated the problem he has with this is when dirt is moved and not
seeded down it blows all over to the east. He hoped that once the dirt was moved it get
seeded and completed right away so it does not blow around. Mr. Westlund stated this is
one of the reasons they are platting this is to complete the grading. As far as timing for
homes to be built there are several steps remaining. He anticipated grading this fall and
utilities in the spring of next year.
Mr. Westlund reviewed the process of development he was planning to take along with
agreements for the outlot.
Motion by Kirchoff, seconded by Casey, to close the public hearing at 7:53 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
Motion by Casey, seconded by Kirchoff, to recommend to the City Council approval of
the proposed Comprehensive Plan Amendment. Motion carried on a 4 -ayes, 0 -nays, 3-
absent (Cleveland, Holthus, Walton) vote.
Mr. Bednarz stated that this item would be before the Council at the July 20, 2010 City
Council meeting.
PUBLIC HEARING: REZONING (10 -01) TO CHANGE THE ZONING
DESIGNA TION FR OM R URAL RESIDENTIAL (R -1) TO URBAN RESIDENTIAL
(R -4) FOR WOODLAND ESTATES 5 TH ADDITION.
Mr. Bednarz stated the Planning Commission is asked to review the proposed rezoning to
allow the Woodland Estates 5"' Addition to move forward.
This item was discussed with Item 5 above.
Regular Andover Planning and Zoning Commission Meeting
Minutes — July 13, 2010
Page 6
Motion by Casey, seconded by Kirchoff, to open the public hearing at 7:37 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
See Item 5.
Motion by Kirchoff, seconded by Casey, to close the public hearing at 7:53 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
Motion by Kirchoff, seconded by Gudmundson, to recommend to the City Council
approval of the rezoning request. Motion carried on a 4 -ayes, 0 -nays, 3- absent
(Cleveland, Holthus, Walton) vote.
Mr. Bednarz stated that this item would be before the Council at the July 20, 2010 City
Council meeting.
PUBLICHEARING: PRELIMINARYPLAT OF WOODLAND ESTATES 5TH
ADDITION, A SINGLE FAMILY URBANRESIDENTIAL DEVELOPMENT
LOCATED IMMEDIATELYNORTH OF WOODLAND ESTATES 3 RD ADDITION.
Mr. Bednarz explained the Planning Commission is asked to review the proposed
preliminary plat of Woodland Estates 5' Addition.
This item was discussed with Item 5 above.
Motion by Casey, seconded by Kirchoff, to open the public hearing at 7:37 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
This public hearing was held with Item 5 above.
Motion by Kirchoff, seconded by Casey, to close the public hearing at 7:53 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
Motion by Kirchoff, seconded by Casey, to recommend to the City Council approval of
the preliminary plat including the variance and the finding of the variance is it would be
in character of the neighborhood and maintain continuity including tree preservation and
the grass and sidewalk area and access road. Motion carried on a 4 -ayes, 0 -nays, 3-
absent (Cleveland, Holthus, Walton) vote.
Mr. Bednarz stated that this item would be before the Council at the July 20, 2010 City
Council meeting.
OTHER BUSINESS.
Mr. Bednarz updated the Planning Commission on related items.
Regular Andover Planning and Zoning Commission Meeting
Minutes —duly 13, 2010
Page 7
a. August 10 Meeting (Primary)
Mr. Bednarz noted the primary elections will be held on August 10 so the Commission
could schedule their meeting for another night or to start at 8:01 p.m. on August l Otn
The Commission thought starting at 8:01 p.m. on August 10 would not be a problem.
ADJOURNMENT.
Motion by Kirchoff, seconded by Casey, to adjourn the meeting at 8:02 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
Respectfully Submitted,
Sue Osbeck, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
f 'Y L C I T Y 0 F
• l ". \ ,I
ND OVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO:
CC:
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers.,
nk
Jim Dickinson, City Administrator
Will Neumeister, Community Deve nt Director,
Courtney Bednarz, City Planne
Consider Variance/Building Setback from County Road/16909 Crosstown Boulevard
NW — Planning
July 20, 2010
INTRODUCTION
City Code 12 -3 -5 requires a 50 foot minimum building setback from county roads in the R -1
Zoning District. The applicant is requesting a reduction to 24 feet to allow construction of a
garage addition to the existing home.
DISCUSSION
The existing house is 46.7 feet from the front property line and 86.7 feet from the edge of
Crosstown Boulevard. With the proposed addition, the new garage would be 24 feet from the
front property line and 64 feet from the edge of Crosstown Boulevard. The structure would
conform with all other applicable requirements. The applicant has included the attached letter to
provide findings for the proposed variance.
It is important to note that the Anoka County Highway Department purchased an additional 27
feet of right -of -way from the applicant in 1986. This action caused the existing home to become
legal non - conforming. It is unlikely the right -of -way will need to be expanded further as it is
now 120 feet wide which completes the full standard right -of -way width for county roads. The
impact of the additional right -of -way is shown in the table below:
*Additional 40 feet from property line to edge of Crosstown Boulevard
Additional Information
Due to the legal non - conforming status of the home, the city can issue building permits for
maintenance of the home but not for expansion unless a variance is granted.
As with all variances, hardship must be demonstrated to vary from the City Code. The
standards used to evaluate hardship are as follows:
1. There are circumstances unique to the property that were not created by the landowner.
Unique conditions may include the physical characteristics, including topography or
water conditions that may exist on the property.
2. The property, if the variance is granted, will not be out of character with other properties
in the same neighborhood.
3. The applicant has exhausted all reasonable possibilities for using his/her property
Existing House
Proposed Garage
Before
73.7 feet
51 feet
After
46.7 feet*
24 feet*
*Additional 40 feet from property line to edge of Crosstown Boulevard
Additional Information
Due to the legal non - conforming status of the home, the city can issue building permits for
maintenance of the home but not for expansion unless a variance is granted.
As with all variances, hardship must be demonstrated to vary from the City Code. The
standards used to evaluate hardship are as follows:
1. There are circumstances unique to the property that were not created by the landowner.
Unique conditions may include the physical characteristics, including topography or
water conditions that may exist on the property.
2. The property, if the variance is granted, will not be out of character with other properties
in the same neighborhood.
3. The applicant has exhausted all reasonable possibilities for using his/her property
4. Economic considerations may not constitute an undue hardship if reasonable use of the
property exists with application of the minimum standards of this chapter.
Staff Recommendation
The additional right -of -way for Crosstown Boulevard caused the existing home to become legal
non - conforming and also causes the need for a variance to construct the proposed garage. The
Council should consider granting a variance for the existing home. The Council should also
consider granting a variance for the proposed garage addition if it is satisfied that a detached
accessory structure is not a suitable option.
Planning Commission Recommendation
The Commission recommended approval of the variance with a 3 -1 vote. The Commissioner
voting against the variance again indicated that while the garage addition would not be out of
character with the neighborhood, there did not appear to be undue hardship in complying with
the City Code. The minutes from the meeting are attached.
ACTION REQUESTED
The Council is asked to approve or deny the proposed variance. The attached resolution includes
findings for approval of variances for the house and garage addition. If the Council chooses to
deny the variance, please modify the resolution to provide finding(s) for denial.
Attachments
Resolution
Location Map
Aerial Photograph
Applicant's Letter and Aerial Photographs of Other Properties
Survey Excerpt
Survey Excerpt — Approximate Septic Location
Garage Addition Details
Planning Commission Minutes
P
Cc: Ralph James 16906 Crosstown Boulevard NW
Z,
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION APPROVING/DENYING THE VARIANCE REQUEST OF RALPH
JAMES TO REDUCE THE BUILDING SETBACK FROM A COUNTY ROAD TO 24 FEET
TO ALLOW A GARAGE ADDITION AND TO REDUCE THE BUILDING SETBACK
FROM A COUNTY ROAD TO 46 FEET FOR THE EXISTING HOUSE ON PROPERTY
LOCATED AT 16906 CROSSTOWN BOULEVARD NW LEGALLY DESCRIBED ON
EXHIBIT A
WHEREAS, Ralph James has requested a variance to reduce the building setback from a county
road to 24 feet for a garage addition on the subject property; and
WHEREAS, the Planning and Zoning Commission reviewed the request and recommends to the
City Council approval of the proposed variance; and
WHEREAS, the City Council finds that the following conditions constitute an undue hardship
for the subject property:
1. The proposed garage addition would comply with applicable setbacks without the expansion
of right -of -way for Crosstown Boulevard.
2. The existing septic system and trees do not allow a suitable location for a detached accessory
structure.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover
approves /denies the proposed variance request to allow a reduction in the county road
building setback to 24 feet for the proposed garage addition and a variance to reduce the
county road setback to 46 feet for the existing house.
Adopted by the City Council of the City of Andover on this of , 2010.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache, Mayor
Michelle Hartner, Deputy City Clerk
3
Exhibit A
Variance —16906 Crosstown Boulevard
PROPERTY DESCRIPTION
(Per Warranty Deed Doc. No. 618380 dated July 1, 1983)
That part of the Southwest Quarter of the Northeast Quarter of Section
12, Township 32, Range 24, described as follows:
Commencing at the intersection of the East line of said Southwest Quarter
of the Northeast Quarter and the center line of County State Aid Highway
No. 18 as now laid out and traveled, said point of intersection being
502.05 feet North of the Southeast corner of said Southwest Quarter of
the Northeast Quarter; thence South 43 degrees, 24 minutes, 13 seconds
West (assumed bearing of East line of said Southwest Quarter of the
Northeast Quarter is South 0 degrees, 08 minutes, 33 seconds West) on
said center line .a distance of 388.88 feet to the point of beginning of
land to be described; thence North 68 degrees, 30 minutes, 21 seconds
West, a distance of 490.36 feet; thence Westerly to a point on the West
line of said Southwest Quarter of the Northeast Quarter, a distance of
374.15 feet North of the Southwest corner thereof; thence Southerly on
the West line of said Southwest Quarter of the Northeast Quarter and to
the Southwest corner thereof; thence Easterly on the South line of said
Southwest Quarter of the Northeast Quarter and to its intersection with a
line drawn South 43 degrees, 24 minutes, 13 seconds West from the point
of beginning, said line also being the center line of said County State Aid
Highway No. 18; thence Northeasterly along said center line to the point
of beginning, according to the United States Government Survey thereof
and situate in Anoka County, Minnesota.
il
A N6 6W
Incorporated
1974
Variance to Minimum Front Yard Setback
16906 Crosstown Boulevard NW
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5.
06/28/10
Andover City Council
1685 Crosstown Blvd
Andover, Minnesota 55304
To the City Council of Andover,
We are requesting a variance to add an attached garage to our existing dwelling.
When our home was built in 1964 it was in compliance with the required setback.
In 1986 the Anoka County Highway Department purchased 27 feet moving the property
line closer to the house, and out of compliance.
If our garage had been built before the purchase it would have been 51 feet from the
property line, but today it will be 24 feet.
We are asking for an attached garage because of several reasons.
• Building a detached off the Dogwood cul -de -sac, in our back yard, would not be
an option because our septic system and drain field are in the area where the
driveway would have to be located.
• Putting a detached garage in the front yard would mean trying to get another
driveway off Crosstown Blvd, or putting a tie -in to our present driveway, which
would have a noticeable decline making it a challenge in the winter to use.
• For security reasons we feel it would be better to have the garage attached and
closer to the main road where it would be more visible.
• As we get older and travel back and forth to the car we do not want to have to go
outside anymore than necessary.
• Having the garage detached would mean removing trees and moving the utilities.
At present the city cannot issue a building permit for anything other than maintenance for
our older home without a variance. This would bring the property into compliance.
The newer homes in our immediate area are more expensive with more attached garage
space. This garage would improve our property value and bring us more in line with our
neighborhood.
Other homes along Crosstown Blvd are closer to the road than our new garage, so the
addition would not be out of character with others in the area. We've attached some aerial
views of these homes.
Our home is a multilevel ranch house, which has the appearance of a rambler from the
road. We would like to add an angled garage so as to not create the look of a boxcar, long
and mostly garage. We feel the angle breaks up the line of the home and presents a more
aesthetically pleasing look, and adding more value than a straight addition.
7
Finally, in an attempt to get ahead of the process and before we knew there may be a
problem with the permit, we have already invested eighteen hundred dollars in this
project moving the gas & cable lines and having multiple trees removed. We understand
that this was our fault for moving ahead before the permit, but now that we've spent the
money and changed the look of the front yard quite a bit with the trees gone, we would
like to continue with the project.
Thank you for �ttime nd consideration.
M"&Ra h Ja mes
s
Note: No surveys were available for these properties.
Setbacks shown below are approximate. Other Homes Along Crosstown Blvd
t
16464 Crosstown Blvd
35 foot setback
16450 Crosstown Blvd
45 foot setback to detached
accessory structure
IWAI
16358 Crosstown Blvd
25 foot setback
16324 Crosstown Blvd
22 foot setback
16309 Ward Lake Drive
8 foot setback to back corner
of detached accessory structure
9
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Regular Andover Planning and Zoning Commission Meeting
Minutes —July 13, 2010
Page 3
PUBLIC HEARING: VARIANCE (10 -02) TO ALLOW REDUCED FRONT YARD
SETBACKFOR GARAGEADDITIONAT 16906 CROSSTOWNBOULEVARD NW.
Mr. Bednarz noted the applicant is seeking a variance to allow a reduced front yard
setback for a garage addition.
Mr. Bednarz reviewed the information with the Commission.
Commissioner Kirchoff asked if Mr. Bednarz knew if the road was going to be upgraded
any time soon. Mr. Bednarz stated there is 120 feet of right -of -way and there is forty feet
between the edge of the road and the property line. Improvements are not within the
County's five year plan. The existing 120 feet of right -of -way is what they will need to
improve the road in the future.
Motion by Kirchoff, seconded by Casey, to open the public hearing at 7:20 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
Mr. Ralph James, 16906 Crosstown Boulevard NW, stated they have been planning this
for a long time and have recently been able to move forward with this. They have always
planned on an attached curved garage and would add more value than a detached one.
He stated they are also asking for this for aesthetics and to add value.
Motion by Kirchoff, seconded by Casey, to close the public hearing at 7:21 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
Commissioner Gudmundson asked if they could add a detached garage. Mr. Bednarz
stated it would be difficult because of where the septic system is located. He showed the
map to the Commission.
Commissioner Kirchoff asked if an analysis was done on the other homes along
Crosstown Boulevard that are non - conforming. Mr. Bednarz showed a photo from the
packet showing where the other homes are located along Crosstown Boulevard.
Commissioner Casey thought the hardship was when the County improved the road
previously they made the homes non - conforming. Commissioner Gudmundson stated the
improvements would keep it in conformity with the other homes.
Commissioner Casey asked if there have been any other variances given for other
properties on Crosstown Boulevard. Mr. Bednarz stated he could not find any.
Motion by Casey, seconded by Kirchoff, to recommend to the City Council approval of
the variance with the hardship being the additional R -O -W for Crosstown Boulevard.
Regular Andover Planning and Zoning Commission Meeting
Minutes —July 13, 2010
Page 4
Chairperson Daninger stated it is a good fit but what is guiding him was the City
ordinance.
Motion carried on a 3 -ayes, 1 -nays ( Daninger), 3- absent (Cleveland, Holthus, Walton)
vote.
Mr. Bednarz stated that this item would be before the Council at the July 20, 2010 City
Council meeting.
PUBLIC HEARING: COMPREHENSIVE PLANAMENDMENT (10 -01) TO
CHANGE THE LAND USE DESIGNATION FROMA GRICUL TURAL (A) TO
URBAN RESIDENTIAL LOW DENSITY (URL) FOR WOODLAND ESTATES 5'
ADDITION.
Mr. Bednarz noted Woodland Development is requesting a land use designation change
to allow the Woodland Estates 5 Addition to move forward.
Mr. Bednarz reviewed the information with the Commission.
Chairperson Daninger indicated the Commission will be discussing Items 5 -7 together
with separate motions.
Motion by Casey, seconded by Kirchoff, to open the public hearing at 7:37 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
Mr. Steve Rock, 15173 Verdin St., stated his concern was this plat will create a cut
through for traffic from the neighborhood from Veterans Memorial Blvd. He stated
there is also another concern with vacant lots in his neighborhood, there are three lots to
his south and he has not seen any real effort to sell them and he would like to see more of
an effort to sell those before there is an expansion.
Mr. Cory Herzog, 15185 Verdin, stated his concern was what the timing was of this and
how long will it take for the road to come in along with sewer and gutter to get in and
then how long will be after that to built the homes.
Mr. Byron Westlund, applicant, stated this is a continuation of Verdin Street and the
reason why it was not platted with the third or sixth addition was because this five acre
piece was in Agricultural Preserve and just came out in March. That is the reason why
they are moving forward with it now. It is also a continuation of Verdin Street to connect
with Veterans Memorial Blvd.
Commissioner Kirchoff asked if in the past there was a condition on how dirt was moved
around. Mr. Westlund stated they work with the City on the hours of operation and they
are willing to work with staff on setting conditions.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • W "-ANDOVER.MN.US
TO: Mayor and Councilmembers 1
CC: Jim Dickinson, City Administrator
Will Neurneister, Community Develop t Director u+-
FROM: Courtney Bednarz, City Planner
SUBJECT: Consider Comprehensive Plan Amendment/Land Use Change from Agricultural to
Urban Residential Low Density/Woodland Estates 5 Addition — Planning
DATE: July 20, 2010
INTRODUCTION
Woodland Development is requesting a land use designation change to allow the Woodland
Estates 5 Addition to move forward.
DISCUSSION
Background
The subject property was required by the Metropolitan Council to be designated Agricultural on
the city's land use map as part of the 2008 Comprehensive Plan Update. As a part of that process,
Woodland Development received approval from the city to have the parcel included within the
Municipal Urban Service Area (MUSA).
Conformance with Local and Regional Plans
The proposed land use change is consistent with the city's Comprehensive Plan. The eight year
waiting period for removal from the Agricultural Preserve Program was completed on March 21,
2010. Municipal sewer and water is available to serve the property. Development of the site was
forecasted to occur in 2010 in The Land Use Chapter of the city's Comprehensive Plan.
Staff Recommendation
Staff recommends approval of the proposed Comprehensive Plan Amendment. If approved, this
amendment will be forwarded to the Metropolitan Council for their approval.
Planning Commission Recommendation
The Commission unanimously recommended approval of the proposed Comprehensive Plan
Amendment.
ACTION REQUESTED
The Council is asked to approve or deny the proposed Comprehensive Plan Amendment.
Attachments
Resolution
Location Map
Pla in ommission Minutes
bmitted,
o ey dnarz
Cc: Byron Westlund Woodland Development 13632 VanBuren Street NE Ham Lake, MN 55304
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. R
A RESOLUTION AMENDING THE COMPREHENSIVE LAND USE PLAN OF THE CITY
OF ANDOVER TO CHANGE THE LAND USE DESIGNATION FROM AGRICULTURAL
(A) TO URBAN RESIDENTIAL LOW DENSITY (URL) LEGALLY DESCRIBED ON
EXHIBIT A
WHEREAS, Woodland Development has petitioned the City of Andover to change the land use
designation from Agricultural (A) to Urban Residential Low Density (URL), and;
WHEREAS, the property was removed from the Agricultural Preserve Program on March 21,
2010 and is proposed to be developed with municipal sewer and water, and;
WHEREAS, the property is within the Municipal Urban Service Area (MUSA), and;
WHEREAS, analysis of the City's sanitary sewer and water trunk system has determined that
sufficient capacity exists to serve the subject property, and;
WHEREAS, a public hearing was held pursuant to state statutes, and;
WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of
the amendment as requested, and;
WHEREAS, the Council finds the proposed use will not be detrimental to the health, safety,
morals and general welfare of the occupants of the surrounding land, and;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has
received the recommendation of the Planning and Zoning Commission and adopts the following
amendment to the Comprehensive Plan, subject to review by the Metropolitan Council:
1) Change the land use designation from Agricultural (A) to Urban Residential Low Density
(URL) for the subject property described in this resolution.
Adopted by the City Council of the City of Andover on this _ day of , 2010.
CITY OF ANDOVER
ATTEST: Michael R.Gamache, Mayor
Michelle Hartner, Deputy City Clerk
2
Exhibit A
Comprehensive Plan Amendment Resolution
Woodland Estates 5 1h Addition
Preliminary Plat
0
Woodland. Estates Fifth Addition
ej
Woodland Development
PROPOSED PROPERTY DESCRIPTION FOR WOODLAND ESTATES FIFTH ADDITION
Outlet A and Outiot B, WOODLAND ESTATES THIRD ADDITION, Anoka County, Minnesota.
AND
Outlet Aand Outlet B, WOODLAND ESTATES FOURTH AODITION, Anoka County, Minnesota.
AND
That part of the Northeast Quarter of the Southeast Quarter of Section 21, Township 32, Range 24, Anoka County, Minnesota lying north of the south 671.11 feet thereof and also lying
_ easterly of the following described line and its extensions:
Commencing at the Northwest Corner of said WOODLAND ESTATES THIRD ADDITION; thence North 04 degrees 02 minutes 29 seconds West, the north.11ne of sold WOODLAND ESTATES
THIRD ADDITION is assumed to bear South 89 degrees minutes 19 seconds West a distance of 151.07 feet; thence South 84 degrees 11 minutes 42 seconds West a distance of 5.82
feet; thence North 38 degrees 23 minutes 51 seconds West a distance of 70.95 feet; thence North 25 degrees 35 minutes 00 seconds West a distance of 83.24 feet; thence North 08
degrees 31 minutes 19 seconds West a distance of 107.89 feet; thence North 09 degrees 19 minutes 26 seconds East a distance of 118.41 feet; thence North 18 degrees 19 minutes 59
seconds East a distance of 151.05 feet to the intersection with the north line of said Northeast Quarter of the Southeast Quarter and said line there terminating.
AND
That part of the North Half of the Northeast Quarter of the Southeast Quarter of Section 21, Township 32, Range 24, Anoka County, Minnesota, lying 33.00 feet northerly of Line "A" and
30.00 feet easterly of Line "B" and Its extensions.
Line "A" is described as commencing at the northeast corner of said North Half of the Northeast Quarter of the Southeast Quarter; thence South Ot degrees 09 minutes 09 seconds West,
assumed bearing along the east line of said North Half of the Northeast Quarter of the Southeast Quarter, 168.00 feet to the point of beginning of the line to be described; thence North
88 degrees 40 minutes 43 seconds West 42.55 feet; thence northwesterly along a tangential curve concave to the northeast 186.50 feet to a point hereinafter referred to as Point "A ",
said curve having a radius of 300.00 feet and a central angle of 35 degrees 37 minutes 08 seconds; thence continuing, along said curve 42.12 feet, said continuation having a radius of
300.00 feet and a central angle of 08 degrees 02 minutes 40 seconds; thence North 45 degrees 00 minutes 55 seconds West 108.39 feet, more or less, to a point on the north line of
said North Half of the Northeast Quarter of the Southeast Quarter distant 327.75 feet west from the northeast corner thereof, and said line there terminating.
Line "B" Is described as beginning at the above referred to Point "A "; thence North 27 degrees 59 minutes 38 seconds East 79,39 feet; thence northerly along a tangential curve concave
to the west 38.37 feet, more or less, to a point on the north line of said North Half of the Northeast Quarter of the Southeast Quarter distant 167.37 feet west from the northeast corner
— thereof, said curve having a radius of 200.00 feet and a central angle of 10 degrees 59 minutes 35 seconds, and said line there terminating
3
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Regular Andover Planning and Zoning Commission Meeting
Minutes —July 13, 2010
Page 4
Chairperson Daninger stated it is a good fit but what is guiding him was the City
ordinance.
Motion carried on a 3 -ayes, 1 -nays ( Daninger), 3- absent (Cleveland, Holthus, Walton)
vote.
Mr. Bednarz stated that this item would be before the Council at the July 20, 2010 City
Council meeting.
PUBLIC HEARING: COMPREHENSIVE PLANAMENDMENT (10 -01) TO
CHANGE THE LAND USE DESIGNATION FROMA GRICUL TURAL (A) TO
URBAN RESIDENTIAL LOW DENSITY (URL) FOR WOODLAND ESTATES 5 TH
ADDITION.
Mr. Bednarz noted Woodland Development is requesting a land use designation change
to allow the Woodland Estates 5 Addition to move forward.
Mr. Bednarz reviewed the information with the Commission.
Chairperson Daninger indicated the Commission will be discussing Items 5 -7 together
with separate motions.
Motion by Casey, seconded by Kirchoff, to open the public hearing at 7:37 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
Mr. Steve Rock, 15173 Verdin St., stated his concern was this plat will create a cut
through for traffic from the neighborhood from Veterans Memorial Blvd. He stated
there is also another concern with vacant lots in his neighborhood, there are three lots to
his south and he has not seen any real effort to sell them and he would like to see more of
an effort to sell those before there is an expansion.
Mr. Cory Herzog, 15185 Verdin, stated his concern was what the timing was of this and
how long will it take for the road to come in along with sewer and gutter to get in and
then how long will be after that to built the homes.
Mr. Byron Westlund, applicant, stated this is a continuation of Verdin Street and the
reason why it was not platted with the third or sixth addition was because this five acre
piece was in Agricultural Preserve and just came out in March. That is the reason why
they are moving forward with it now. It is also a continuation of Verdin Street to connect
with Veterans Memorial Blvd.
Commissioner Kirchoff asked if in the past there was a condition on how dirt was moved
around. Mr. Westlund stated they work with the City on the hours of operation and they
are willing to work with staff on setting conditions.
Regular Andover Planning and Zoning Commission Meeting
Minutes —July 13, 2010
Page 5
Chairperson Daninger asked how the variance will affect the tree removal and can they
save more trees if they allow the variance to front yard setback. Mr. Westlund stated the
site is mostly void of trees, with the only trees located on the southeast part of the site.
Chairman Daninger stated that one of the reasons for approving the setback variance for
the previous plat was that they were able to save trees with a retaining wall. He added
that he would have difficulty supporting the variance if that was not the case here as well.
Mr. Westlund stated that it would be difficult but he would be willing to work with staff
to save trees in that area of the site.
Chairperson Daninger stated at one of the Planning Commission meetings he asked Mr.
Westlund if he was finished moving dirt and was told they were and then a bunch of dirt
kept moving in there. Mr. Westlund stated if he answered that then he answered it
incorrectly.
Chairperson Daninger stated the problem he has with this is when dirt is moved and not
seeded down it blows all over to the east. He hoped that once the dirt was moved it get
seeded and completed right away so it does not blow around. Mr. Westlund stated this is
one of the reasons they are platting this is to complete the grading. As far as timing for
homes to be built there are several steps remaining. He anticipated grading this fall and
utilities in the spring of next year.
Mr. Westlund reviewed the process of development he was planning to take along with
agreements for the outlot.
Motion by Kirchoff, seconded by Casey, to close the public hearing at 7:53 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
Motion by Casey, seconded by Kirchoff, to recommend to the City Council approval of
the proposed Comprehensive Plan Amendment. Motion carried on a 4 -ayes, 0 -nays, 3-
absent (Cleveland, Holthus, Walton) vote.
Mr. Bednarz stated that this item would be before the Council at the July 20, 2010 City
Council meeting.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW,(c1ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator
Will Neumeister, Community Developm Director
FROM: Courtney Bednarz, City Planneo
SUBJECT: Consider Rezoning from R -1 to R- 4/Woodland Estates 5` Addition - Planning
DATE: July 20, 2010
INTRODUCTION
The Planning Commission is asked to review the proposed rezoning to allow the Woodland
Estates 5 th Addition to move forward.
DISCUSSION
As with all rezonings, the city must meet one of the two following findings that are provided by
state statute:
1. The original zoning was in error.
2. The character of the area or times and conditions have changed to such an extent to
warrant the rezoning.
The finding for the rezoning is that times and conditions have changed. As discussed in the
Comprehensive Plan Amendment staff report, the eight year waiting period for removal from the
Agricultural Preserve Program was completed on March 21, 2010. Municipal sewer and water is
now available to serve the property. Development of the property was forecasted to occur in
2010 when the property was removed from the Agricultural Preserve program.
Planning Commission Recommendation
The Commission unanimously recommended approval of the proposed rezoning.
ACTION REQUESTED
The Council is asked to approve or deny the rezoning request.
Attachments
Ordinance Amendment
Location Map
Planni g Co ission Minutes
R "ectll War o
Cc: Woodland Development 13632 VanBuren Street NE Ham Lake, MN 55304
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
AN ORDINANCE AMENDING CITY CODE TITLE 12 -3 -4, ZONING DISTRICT MAP OF
THE CITY OF ANDOVER.
THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY ORDAINS:
City Code 12 -3 -4, The Zoning District Map of the City of Andover is hereby amended as
follows:
1) Rezone land from R -1, Single Family Rural Residential to R -4, Single Family Urban
Residential on approximately 5.96 acres legally described as:
PROPOSED PROPERTY DESCRIPTION FOR WOODLAND ESTATES FIFTH ADDITION
Outlot A and Outlot B, WOODLAND ESTATES THIRD ADDITION, Anoka County, Minnesota.
AND
Outlet A and Outlot B. WOODLAND ESTATES FOURTH ADDITION, Anoka County, Minnesota.
AND
That part of the Northeast Quarter of the Southeast Quarter of Section 21, Township 32, Range 24, Anoka County, Minnesota lying north of the south 671.11 feet thereof and also lying
easterly of the following described line and its extensions:
Commencing at the Northwest Corner of said WOODLAND ESTATES THIRD ADDITION; thence North 04 degrees 02 minutes 29 seconds West, the north.11ne of sold WOODLAND ESTATES
THIRD ADDITION is assumed to bear South 89 degrees 38 minutes 19 seconds West a distance of 151.07 feet; thence South 84 degrees 11 minutes 42 seconds West a distance of 5.82
feet; thence North 38 degrees 23 minutes 51 seconds West a distance of 70.95 feet; thence North 25 degrees 35 minutes 00 seconds West a distance of 83.24 feet; thence North 08
degrees 31 minutes 19 seconds West a distance of 107.89 feet; thence North 09 degrees 19 minutes 26 seconds East a distance of 118.41 feet; thence North 18 degrees 19 minutes 59
seconds East a distance of 151.05 feet to the intersection with the north line of said Northeast Quarter of the Southeast Quarter and said line there terminating.
AND
That part of the North Half of the Northeast Quarter of the Southeast Quarter of Section 21, Township 32, Range 24, Anoka County, Minnesota, lying 33.00 feet northerly of Line "A" and
30.00 feet easterly of Line "Wand its extensions.
Line "A" is described as commencing at the northeast corner of said North Half of the Northeast Quarter of the Southeast Quarter; thence South Ot degrees 09 minutes 09 seconds West,
assumed bearing along the east line of said North Half of the Northeast Quarter of the Southeast Quarter, 168.00 feet to the point of beginning of the line to be described; thence North
88 degrees 40 minutes 43 seconds West 42.55 feet; thence.northwesterly along a tangential curve concave to the northeast 186.50 feet to a point hereinafter referred to as Point 'A ",
said curve having a radius of 300.00 feet and a central angle of 35� degrees 37 minutes 08 seconds; thence continuing. along sold curve 42.12 feet, said continuation having a radius of
300.00 feet and a central angle of 08 degrees 02 minutes 40 seconds; thence North 45 degrees 00 minutes 55 seconds West 108.39 feet, more or less, to a point on the north line of
said North Half of the Northeast Quarter of the Southeast Quarter distant 327.75 feet west from the northeast corner thereof, and said line there terminating.
Line "B" Is described as beginning at the above referred to Point "A "; thence North 27 degrees 59 minutes 38 seconds East 79,39 feet; thence northerly along a tangential curve concave
to the west 38.37 feet, more or'less, to a point on the north line of said North Half ofthe Northeast Quarter of the Southeast Quarter distant 1'67.37 feet west from the northeast corner
thereof, said curve having a radius of 200.00 feet and a central angle of 10 degrees 59 minutes 35 seconds, and said line there terminating
2) The finding for the rezoning is that times and conditions have changed with the inclusion
of the property within the Municipal Urban Service Area (MUSA) as part of the 2008
Comprehensive Plan Update, arrival of municipal sewer and water to serve the subject
property and removal of the subject property from the Agricultural Preserve Program on
March 21, 2010.
3) All other sections of the Zoning Ordinance shall remain as written and adopted by the
City Council of the City of Andover.
Adopted by the City Council of the City of Andover on this day of 2010.
CITY OF ANDOVER
ATTEST: Michael R. Gamache, Mayor
Michelle Hartner, Deputy City Clerk
A mww ^
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Woodland Estates 5th Addition
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Regular Andover Planning and Zoning Commission Meeting
Minutes —duly 13, 2010
Page 6
PUBLIC HEARING: REZONING (10 -01) TO CHANGE THE ZONING
DESIGNATION FROM R URAL RESIDENTIAL (R -1) TO URBAN RESIDENTIAL
(R -4) FOR WOODLAND ESTATES 5 TH ADDITION.
Mr. Bednarz stated the Planning Commission is asked to review the proposed rezoning to
allow the Woodland Estates 5 Addition to move forward.
This item was discussed with Item 5 above.
Motion by Casey, seconded by Kirchoff, to open the public hearing at 7:37 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
See Item 5.
Motion by Kirchoff, seconded by Casey, to close the public hearing at 7:53 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
Motion by Kirchoff, seconded by Gudmundson, to recommend to the City Council
approval of the rezoning request. Motion carried on a 4 -ayes, 0 -nays, 3- absent
(Cleveland, Holthus, Walton) vote.
Mr. Bednarz stated that this item would be before the Council at the July 20, 2010 City
Council meeting.
PUBLICHEARING: PRELIMINARYPLAT OF WOODLAND ESTATES 5TH
ADDITION, A SINGLE FAMILY URBANRESIDENTL4L DEVELOPMENT
LOCATED IMMEDL4TELYNORTH OF WOODLAND ESTATES 3 RD ADDITION.
Mr. Bednarz explained the Planning Commission is asked to review the proposed
preliminary plat of Woodland Estates 5 th Addition.
This item was discussed with Item 5 above.
Motion by Casey, seconded by Kirchoff, to open the public hearing at 7:37 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
This public hearing was held with Item 5 above.
Motion by Kirchoff, seconded by Casey, to close the public hearing at 7:53 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
Motion by Kirchoff, seconded by Casey, to recommend to the City Council approval of
the preliminary plat including the variance and the finding of the variance is it would be
in character of the neighborhood and maintain continuity including tree preservation and
- kNDOVEA
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WVCI.AN DOVER. MN. US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City AdministratoV ,
Will Neumeister, Community DeDirect ord'✓Vi'
FROM: Courtney Bednarz, City Plan &
SUBJECT: Consider Preliminary Plat/Woodland Estates 5 Addition — Planning
DATE: July 20, 2010
INTRODUCTION
The Planning Commission is asked to review the proposed preliminary plat of Woodland Estates
5 Addition.
DISCUSSION
The proposed plat divides the property into 13 residential lots and one outlot.
Street Access
Street access will be provided by removing the temporary cul -de -sac of Verdin Street NW at the
south end of the subject property and extending this street to intersect with Veterans Memorial
Boulevard.
Lots
Each of the lots will conform to the width, depth and area requirements of the R -4 Zoning
District. The lots will be graded to allow full basement homes on the east side of the new street
and walkout homes on the west side of the street as abbreviated on the house pads shown on the
attached grading plan.
Front Yard Setback
The applicant is requesting a variance to reduce the front yard setback from 35 to 25 feet to align
with the 25 foot front yard setback that was approved with Woodland Estates 3 rd Addition to the
south. As with Woodland Estates 3 rd Addition, the topography of the site creates a finding for
the variance. The property to the east is between 15 and 20 feet higher than the west edge of the
subject property. By allowing a reduced front yard setback, the additional rear yard space can be
used to transition the grade down into the subject property from the east and down to match the
farm field elevation to the west.
Lot 6, Block 2
This lot will incorporate Outlot A from Woodland Estates 3 rd Addition to create a residential lot
that conforms with the city's requirements.
Outlot A
An outlot is shown at the north end of the plat on the north side of Veterans Memorial
Boulevard. The applicant has been working with the adjacent property owner who has agreed to
have this area combined with their lot. A condition of approval has been added to ensure this will
occur. It is important to note that a farm road and access easement exist across the outlot. The
farm road will continue to be used until the Rural Reserve is developed and farming ceases in
that area of the city.
Lot 1, Block 3, Lot 1, Block 1
Both of these lots are also encumbered by the farm road and access easement that will continue
to be used until the Rural Reserve is developed and farming ceases in that area of the city.
Tree Protection
There is a stand of trees toward the southeast corner of the subject property. A significant
amount of fill and grading are necessary to adjust the topography of the subject property as noted
above. At the request of the Planning Commission, the applicant indicated that they would make
additional efforts to save trees in this area of the site.
Buildability Requirements
Each of the lots will meet or exceed the minimum of 110 feet of buildable area between the front
property line and the 100 year flood elevation of storm water ponds. There are no wetlands
within the proposed development.
Park Dedication
The Park and Recreation Commission reviewed the proposed project at their July 15 meeting
and recommended that park dedication and trail fees be collected for the proposed development.
Coordination with other Agencies
The developer and/or owner is responsible to obtain all necessary permits (Minnesota
Department of Natural Resources, U.S. Army Corp of Engineers, Coon Creek Watershed
District, Minnesota Pollution Control Agency, LGU, and any other agency that may have an
interest in the site). Initial contact shall be made with the City Engineering Department regarding
this item.
Planning Commission Recommendation
The Commission unanimously recommended approval of the proposed plat and variance to the
front yard setback requirement. The Commission also asked that additional effort be made to
save trees within the proposed development. A condition of approval has been added to allow
the grading and tree preservation plans to be modified to achieve this request.
Attachments
Resolution
Location Map
Planning Commission Minutes
Preliminary Plat Plan Set
ACTION RE QUESTED
aegi ke approve or deny the proposed the preliminary plat.
fitted,
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Cc: W oodland Development 13632 VanBuren Street NE Ham Lake, MN 55304
IPA
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO R
A RESOLUTION APPROVING THE PRELIMINARY PLAT OF "WOODLAND ESTATES
FIFTH ADDITION" FOR WOODLAND DEVELOPMENT ON PROPERTY LOCATED IN
SECTION 21, TOWNSHIP 32 RANGE 24 LEGALLY DESCRIBED ON EXHIBIT A:
WHEREAS, the Andover Review Committee has reviewed the preliminary plat; and
WHEREAS, pursuant to published and mailed notice thereof, the Planning Commission has
conducted a public hearing on said plat, and;
WHEREAS, the applicant has requested a variance to City Code 12 -3 -5 to reduce the front yard
building setback to 25 feet for the proposed plat, and;
WHEREAS, as a result of such public hearing, the Planning Commission recommends to the
City Council the approval of the plat, and;
WHEREAS, the City Council has received the recommendation of the Planning Commission,
and;
WHEREAS, the City Council finds that the following conditions constitute an undue hardship
for the subject property:
1. The topography of the site creates a finding for the variance due to the change in
elevation across the subject property. By allowing a reduced front yard setback, the
additional rear yard space can be used to transition the grade down into the subject
property from the east and down to match the farm field elevation to the west.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby
approves the preliminary plat subject to the following conditions:
1. Contingent upon approval of a Comprehensive Plan Amendment to change the land use
designation from Agricultural to Single Family Urban Residential. If this request fails to
be approved, the preliminary plat shall be considered null and void.
2. Contingent upon the approval of the Rezoning of the property to R -4 Single Family
Urban Residential. If this request fails to be approved, the preliminary plat shall be
considered null and void.
3. The Preliminary Plat shall conform to the plan set stamped received by the City of
Andover July 8, 2010.
4. The Grading and Tree Preservation Plans shall be modified to allow some of the existing
trees to be saved in the southeast area of the site.
9
5. A variance to reduce the front yard building setback to 25 feet is approved.
6. Outlot A shall be combined with the adjacent residential lot to the north.
7. The developer obtains all necessary permits from the Coon Creek Watershed District,
DNR, Corps of Engineers, LGU, MPCA, and any other agency that may be interested in
the site.
8. Park dedication and trail fees shall be collected for each unit based on the rate in effect at
the time of preliminary plat approval.
9. The developer shall be responsible for the cost of construction of all improvements
proposed as a part of the preliminary plat.
10. Such plat approval is contingent upon a development agreement acceptable to the City
Attorney. A financial guarantee will be required as a part of this agreement to assure all
of the subdivision improvements will be completed.
Adopted by the City Council of the City of Andover this th day of July, 20_.
ATTEST:
CITY OF ANDOVER
Victoria Volk, City Clerk Michael R. Gamache, Mayor
Z/
Exhibit A
Woodland Estates 5 1h Addition Preliminary Plat Resolution
Pr l imin,ary Plat
C,
0
Woodland. Estates Fifth Addition
Woodland Development
PROPOSED PROPERTY DESCRIPTION FOR WOODLAND ESTATES FIFTH ADDITION
Outlot A and Outlot B, WOODLAND ESTATES THIRD ADDITION, Anoka County, Minnesota.
AND
Outlot A and Outlot B, WOODLAND ESTATES FOURTH ADDITION, Anoka County, Minnesota.
AND
That part of the Northeast Quarter of the Southeast Quarter of Section 21, Township 32, Range 24, Anoka County, Minnesota lying north of the south 671.11 feet thereof and also lying
easterly of the following described line and its extensions:
Commencing at the Northwest Corner of said WOODLAND ESTATES THIRD ADDITION; thence North 04 degrees 02 minutes 29 seconds West, the north line of said WOODLAND ESTATES
THIRD ADDITION is assumed to bear South 89 degrees . 38 minutes 19 seconds West a distance of 151.07 feet; thence South 84 degrees 11 minutes 42 seconds West a distance of 5.82
feet; *thence North 38 degrees 23 minutes 51 seconds West a distance of 70.95 feet; thence North 25 degrees 35 minutes 00 seconds West a distance of 83.24 feet; thence North 08
degrees 31 minutes 19 seconds West a distance of 107.89 feet; thence North 09 degrees 19 minutes 26 seconds East a distance of 118.41 feet; thence North 18 degrees 19 minutes 59
seconds East a distance of 151.05 feet to the intersection with the north line of sold Northeast Quarter of the Southeast Quarter and said line there terminating.
AND
That part of the North Half of the Northeast Quarter of the Southeast Quarter of Section 21, Township 32, Range 24, Anoka County, Minnesota, lying 33.00 feet northerly of Line "A" and
30.00 feet easterly of Line "B' and Its extensions.
Line "A" is described as commencing at the northeast corner of said North Half of the Northeast Quarter of the Southeast Quarter; thence South 01 degrees 09 minutes 09 seconds West,
assumed bearing along the east line of said North Half of the Northeast Quarter of the Southeast Quarter, 168.00 feet to the point of beginning of the line to be described; thence North
88 degrees 40 minutes 43 seconds West 42.55 feet; thence northwesterly along a tangential -curve concave to the northeast 186.50 feet to a point hereinafter referred to as Point "A ",
said curve having a radius of 300.00 feet and a central angle of 35 degrees 37 minutes_ 08 seconds; thence continuing. along sold curve 42.12 feet, said continuation having a radius- of
300.00 feet and a central angle of 08 degrees 02 minutes 40 seconds; thence North 45 degrees 00 minutes 55 seconds West 108.39 feet, more or less, to a point on the north line of
sold North Half of the Northeast Quarter of the Southeast Quarter distant 327.75 feet west from the northeast corner thereof, and said line there terminating.
Line "B" Is described as beginning at the above referred to Point "A "; thence North 27 degrees 59 minutes 38 seconds East 79,39 feet; thence northerly along a tangential curve concave
to the west 38.37 feet, more or less, to a point on the north line of said North Half of the Northeast Quarter of the Southeast Quarter distant 167.37 feet west from the northeast corner
- thereof, said curve having a. radius of 200.00 feet and a central angle of 10 degrees 59 minutes 35 seconds, and said line there terminating
Is—
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Regular Andover Planning and Zoning Commission Meeting
Minutes —July 13, 2010
Page 6
PUBLIC HEARING: REZONING (10 -01) TO CHANGE THE ZONING
DESIGNATIONFROMRURAL RESIDENTIAL (R -1) TO URBANRESIDENTL4L
(R -4) FOR WOODLAND ESTATES 5' ADDITION.
Mr. Bednarz stated the Planning Commission is asked to review the proposed rezoning to
allow the Woodland Estates 5 th Addition to move forward.
This item was discussed with Item 5 above.
Motion by Casey, seconded by Kirchoff, to open the public hearing at 7:37 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
See Item 5.
Motion by Kirchoff, seconded by Casey, to close the public hearing at 7:53 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
Motion by Kirchoff, seconded by Gudmundson, to recommend to the City Council
approval of the rezoning request. Motion carried on a 4 -ayes, 0 -nays, 3- absent
(Cleveland, Holthus, Walton) vote.
Mr. Bednarz stated that this item would be before the Council at the July 20, 2010 City
Council meeting.
PUBLICHEARING: PRELIMINARYPLAT OF WOODLAND ESTATES 5 TH
ADDITION, A SINGLE FAMILY URBANRESIDENT1AL DEVELOPMENT
LOCATED IMMEDIATELYNORTH OF WOODLAND ESTATES 3 ADDITION.
Mr. Bednarz explained the Planning Commission is asked to review the proposed
preliminary plat of Woodland Estates 5 th Addition.
This item was discussed with Item 5 above.
Motion by Casey, seconded by Kirchoff, to open the public hearing at 7:37 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
This public hearing was held with Item 5 above.
Motion by Kirchoff, seconded by Casey, to close the public hearing at 7:53 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
Motion by Kirchoff, seconded by Casey, to recommend to the City Council approval of
the preliminary plat including the variance and the finding of the variance is it would be
in character of the neighborhood and maintain continuity including tree preservation and
Regular Andover Planning and Zoning Commission Meeting
Minutes —duly 13, 2010
Page 7
the grass and sidewalk area and access road. Motion carried on a 4 -ayes, 0 -nays, 3-
absent (Cleveland, Holthus, Walton) vote.
Mr. Bednarz stated that this item would be before the Council at the July 20, 2010 City
Council meeting.
OTHER BUSINESS.
Mr. Bednarz updated the Planning Commission on related items.
a. August 10 Meeting (Primary)
Mr. Bednarz noted the primary elections will be held on August 10 so the Commission
could schedule their meeting for another night or to start at 8:01 p.m. on August 10 .
The Commission thought starting at 8:01 p.m. on August 10 would not be a problem.
ADJOURNMENT.
Motion by Kirchoff, seconded by Casey, to adjourn the meeting at 8:02 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3- absent (Cleveland, Holthus, Walton) vote.
Respectfully Submitted,
Sue Osbeck, Recording Secretary
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C I T Y o F @
NDOVE
1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN,US
TO: Mayor and Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Schedule August Council Workshop
DATE: July 20, 2010
INTRODUCTION
The Council is requested to schedule a Council Workshop for the month of August for a number
of miscellaneous business items.
DISCUSSION
Potential agenda items for a general August workshop have been identified as follows:
1. Discuss City Newsletter Options
2. Discuss Illicit Discharge Ordinance
3. Discuss Hazardous Tree Removal Policy
4. Joint Meeting with Park & Recreation Commission - CIP Items
5. 2011-2015 Capital Improvement Plan Discussion
6. 2010 Budget Implementation Progress Report - Focus on 97% Directive
7. 2011 Budget Development Discussion
8. Preview 2011 Preliminary Tax Levy Presentation
9. Other Topics
Other items may be added upon Council request or operational need.
ACTION REQUIRED
Schedule an August Council workshop a suggested date is August 24th at 6:00 p.m., or another
date and time acceptable to the Council.
,
@
1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER,MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Administrator's Report
DATE: July 20,2010 !
The City Administrator will give a brief verbal update on various items of interest to the City
Council and to the residents at the meeting. Listed below are a few areas of interest:
1. Administration & City Department Activities
2. Update on Development Activity
3. Update on ClP Projects
4. Meeting reminders & Fun Fest Recap
Upon receipt of the meeting packet, if a member of the Council would like an update on a
particular item, please notify me so an adequate update can be made.
....
"
0ri AI MJ)
C I T Y o F
NDOVE
DATE Julv 20,2010
ITEMS GIVEN TO THE CITY COUNCIL
. June 2010 Building Dept. Report
. June 2010 Fire Dept. Report
PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON
THE NEXT AGENDA.
THANK YOU.
G:\STAFF\RHONDAA\AGENDA\CC L1ST.doc
~-----
~ f)X~ . 0
D :g,"P
----- ./ CITY OF ANDOVER
2010 Monthl Buildinl!
Report
I I
I I
TO: Mayor and City Council
FROM: Don Olson
JUNE
I I
BUILDING PERMITS PermitIPlan I I
Tax Total Valuation
I I I
5 Residential $ 12,811.55 I I $
525.50 $ 13.337.05 $ 1,051.000,00
Single Family 5 12,811.55 I I
525.50 13,337.05 1,051,000,00
Septic
- I I - - -
Townhome
- I - - -
I Additions 227.45
3.45 230,90 6,900,00
2 Garages 739.37
14.15 753.52 27,900,00
2 Basement Finishes 200.00
1.00 201.00 -
2 Commercial Building 1,190.80
24.46 1,215,26 48,916.00
- Pole B1dgsIBams -
- - -
Sheds I
- -
5 Swimming Pools 1,050,64
18.85 1,069.49 37,700.00
- Chimney/StoveIFirep1ace -
- - -
2 Structural Changes 47.00
1.00 48.00 1,000.00
2 Porches I 595,81
9.95 605,76 19,900.00
24 Decks I 2,314,55
33,25 2,347.80 66,100.00
- Gazebos I -
- - -
Repair Fire Damage
- -
11 Re-Roof ,I 841.65
6.80 848.45 3,600.00
8 Siding I 600,00
4.00 604.00 -
1 Other I 512.45
18.33 530,78 36,663.81
\ 4 Commercial Plumbing 1,133.34
19.80 1,153,14 39,600.00
1 Commercial Heating 151.22
1.76 152.98 3,515.00
1 Commercial Fire Sprink1er 44.24
1.07 45.31 2,145.00
- Commercial Utilities -
- - -
- Commercial Grading -
- - -
I
71 T ola! Building Permits $ 22,460,07
$ 683.37 $ 23,143.44 $ 1,344,939,81
PERMITS PermitIPlan
Tax Total Fe.. Collected
71 Building Permits 22,460,07
683.37 23,143.44
- Ag Building -
- -
- Curb Cut -
- -
- Demolition -
-
- Fire Permits -
- -
- Footing
- -
- Renewal -
-
- Moving
- -
52 Heating 4,165.00
26.00 4,191.00
6 Gas Fireplaces 450,00
3.00 453.00
27 Plumbing 1,440,00
, 13.50 1,453.50
107 Pumping 1,605,00
1,605.00
2 Septic New 150,00
1.00 151.00
3 Septic Repair 250,00
1.50 251.50
5 Sewer Hook-Up 125,00
125,00
5 Water Meter 250,00
- 250.00
1 Sewer Change OverlRepair 40.00
0.50 40.50
Water Change Over I
5 Sac Retainage Fee I 105.00
- 105.00
5 Sewer Admin, Fee I 75.00
- 75,00
7 Certificate of Occupancy 70,00
- 70,00
5 License Verification Fee 25,00
- 25.00
- Reinspection Fee I -
-
19 Contractor License I 950.00
- 950.00
1 Rental License - Single 50,00
- 50.00
Rental License - Multi
- -
- Health Authority -
- -
-
321 TOTALS $ 32,210.07
$ 728.87 $ 32,938.94 $ 1,344,939.81
Total Number of Homes YTD
2010 41
Total Number of Homes YTD
2009 13
Total Valuation YTDT T
2010 $ 9,449,407.81
Total Valuation YTDI T
2009 $ 4,304,412.00
Total Building Department Revenue YTD
2010 $ 179.666.14
Total Building Department Revenue YTD
2009 $ 118,773.96
!
ANDOVER VOLUNTEER FIRE DEPARTMENT I
TOTAL CALLS FOR THE MONTH OF JUNE 2010 II
Ii
MTH YTD COUNTY CALL RESP SCENE FIRE! I
# PRIMARY ALL
# # INC, # DAY TIME TIME TIME EMS SHIFT REASON
RESP 5T A TION CALLS
1 431 10010142 1 13:11 13:13 13:18 EMS 0
59 YOM CHEST PAINS 9 3 X
2 432 10010143 1 13:49 13:50 13:56 EMS 0
UNKNOWN MEDICAL 8 2 X
3 433 10010145 1 14:51 14:52 15:02 EMS 0
74 YOM IS CANCER PATIENT 9 3 X
4 434 10010153 1 18:53 18:57 18:59 EMS N
DOMESTIC ASSAULT INJURY 9 1
5 435 10010178 2 4:44 4:49 05:02 FIRE! D
FIRE ALARM 1 1 DO
6 436 10010249 3 1:05 1:12 01:16 EMS N
56 YOM DIFFICULTY BREATHING 6 1
7 437 10010303 3 21:30 21:32 21:35 EMS N
UNSTABLE BLOOD SUGAR 9 2
8 438 10010306 3 22:54 22:57 23:00 EMS N
17 YOF HIT HER HEAD EARLIER/BLACKING OUT 9 3
9 439 10010318 4 3:07 3:13 03:19 FIRE! N I FIRE/WA
TER FLOW ALARM 2 3 DO
10 440 10010350 4 17:48 17:49 17:53 EMS WN
POSSIBLE PI 10 3
11 441 10010356 4 19:40 19:42 19:49 FIRE! WN
POSSIBLE ILLEGAL BUTN 1 3 DO
12 442 10010389 5 05:45 05:51 05:53 EMS WD
POSSIBLE DOA 7 1
13 443 10010557 7 17:35 17:37 17:39 EMS N
CHILD DARTED IN FRONT OF CAR 9 1
14 444 10010560 7 18;30 18:32 18:35 FIRE! N
ELECTRIC STOVE SPARKING 4 2
15 445 10010576 7 21:31 21:32 21:35 FIRE! N
POSSIBLE GARAGE FIRE! 28 3 X
16 446 10010598 8 13:06 13:09 13:12 EMS D
49 YOM VICODIN WITHDRAWAL 7 1 X
17 447 10010604 8 14:17 14:18 14:23 FIRE! D
WEST OF ADDRESS SMOKE FROM A HOUSE 11 1 X
18 448 10010615 8 19:49 19:51 19:56 EMS N
FEMALE IN 80'S LETHARGIC 10 3
19 449 10010643 9 08:21 08:28 CANC EMS D
ELDERLY MALE FELL OUTSIDE 7 1 X
20 450 10010645 9 08:24 08:28 09:32 EMS D
81 YOM POSSIBLE STROKE 8 3 X
21 451 10010654 9 10:19 10;21 10:21 EMS D
47 YOF COLLAPSED IN BATHROOM 10 3 X
22 452 10010689 9 19:14 19:16 19:22 EMS N
61 YOF CHEST PAINS 7 2
23 453 10010732 10 15:09 15:17 15:22 EMS D
87 YOF VERY WEAK, UNABLE TO STAND 6 2 X
24 454 10010735 10 16:07 16:09 16:12 FIRE! D
CAR ON FIRE IN GARAGE 16 1 X
25 455 10010738 10 16:44 16:46 16:49 EMS D
911 HU/NEEDS AMBULANCE/POSSIBLE STROKE 15 1
26 456 10010747 10 18:23 18:25 18:34 FIRE! N
FIRE ALARM 1 1 DO
27 457 10010782 11 09:22 09:23 09:29 EMS D
68 YOM W/HIGH BLOOD PRESSURE 8 1 X
28 458 10010856 12 18:39 18:41 18:50 FIRE! WN
FIRE ALARM 1 3 DO
29 459 10010876 13 01:10 01:17 01:45 EMS WN
40'S FEMALE BROKEN LEG FROM FALL IN GARAGE 4 2
30 460 10010908 13 15:09 15:13 15:18 EMS WD
30'S FEMALE HAD SEIZURE!NOT BREATHING 8 2
31 461 10010918 13 18:43 18:43 18:49 FIRE! WN
ILLEGAL BURN 1 2 DO
32 462 10010998 15 05:50 06;03 06:07 EMS D
80'S YOF UNKNOWN BLEEDING 1 1 X
33 463 10011015 15 10:49 11:04 11;12 FIRE! D
ILLEGAL BURN 2 2 DO
34 464 10011016 15 10:50 10;52 10:56 EMS D
97 YOF MEDICAL 8 1
35 465 10011017 15 11:39 11:39 11:42 EMS D
ADULT FEMALE W/STOMACH PAIN 8 1 X
36 466 10011024 15 14:58 14:59 15:01 EMS 0
MEDICAL ALARM 5 1
37 467 10011105 16 16:57 16:59 CANC FIRE! D
FIRE ALARM 1 3 DO
38 468 10011139 17 09;17 09:20 09:23 EMS D
11 YOM PASSED OUT/NOW CONSCIOUS 7 3 X
39 469 10011199 17 21:18 21:19 21:23 EMS N
92 YOF WITH CHEST PAIN 9 1
40 470 10011208 18 00:43 00:50 00;52 EMS N
22 YOF KEEPS PASSING OUT 8 1
41 471 10011209 18 01:05 01:07 01:12 EMS N
56 YOM PANCREATITUS ATTACK 8 1
42 472 10011235 18 15:42 15:45 15:49 EMS D
35 YOF UNKNOWN MEDICAL 15 3 X
43 473 10011284 19 04:58 04;59 05;06 FIRE! N
CO DETECTOR 4 3
44 474 10011306 19 14:39 14:43 14:45 EMS WD
MEDICAL ALARM 8 3
45 475 10011319 19 16:42 16:45 16:54 FIRE! WD
FIRE ALARM 3 2 X
46 476 10011356 20 09:15 09:20 CANC FIRE! WD
ILLEGAL BURN 1 2 DO
47 477 10011358 20 09:36 09:37 09:42 EMS WD
91 YOF SICK 6 1
48 478 10011385 20 18:26 18:31 19:38 EMS WN 89 YOF DIFFICULTY
BREATHING 4 2
49 479 10011397 20 21:59 22:00 22:04 EMS WN
ELDERLY MALE DIFFICULTY BREATHING 9 1
50 480 10011413 21 08:54 08:58 08:59 EMS 0 87 YOM DIABETIC/UNRESPONS
VE 9 1 X
51 481 10011457 21 17:51 17:54 17:59 EMS N 75 YOF POSSIBLE
STROKE 10 3
52 482 10011458 21 17:53 17:54 17:57 FIRE! N STRONG SMELL
OF NATURAL GAS 9 1
53 463 10011474 22 00:01 00:03 00:06 FIRE! N
FIRE ALARM 1 1 DO
64 484 10011485 22 09:12 09:16 09:38 FIRE! D STRUCTURE
FIRE!MUTUAL AID BROOKLYN PK 14 1 X .
55 485 10011489 22 09:00 09:07 09:09 EMS D 57 YOF LOW
BLOOD SUGAR 8 1 X
56 486 10011530 22 19:49 19:54 19:58 EMS N 34 YOF 6
MO PREGNANT VOMITING ALL DAY 5 1
57 487 10011594 23 13:33 13:34 13:48 FIRE! D OVEN FIRE
17 1 X
58 488 10011675 24 16:40 16:44 16:46 EMS 0 SISTER IN
SEIZURES 11 3 X
59 489 10011713 25 10;26 10;34 10:40 EMS D 64 YOF VOMITING/DIZZY
14 1 X
60 490 10011724 25 13:47 13:49 13:53 EMS D MEDICAL
IN VEHICLE 10 3 X
61 491 10011751 25 18:28 18:31 18:36 FIRE! WN CO DETECTOR
1 3 DO
62 492 10011752 25 18;32 18:38 18:42 FIRE! WN WATER IN
BASEMENT 14 31
63 493 10011776 25 21:27 21:27 21:31 FIRE! WN TREES LAYING
ON WIRES ON CROSSTOWN 1 3 DO
64 494 10011785 25 22:50 22:53 22:55 FIRE! WN DK DRIVER
FIGHTING/CRASHED VEHICLE 7 1
65 495 10011805 26 09:10 09:11 CANC FIRE! WD POWER LINE
ON THE GROUND 1 3 DO
66 496 10011820 26 13:39 13:40 CANC EMS WD MEDICAL ALARM/CANCELLED
4 2
67 497 10011836 26 17:08 17:11 CANC EMS WN MALE LAYING ON
GROUND 7 1
68 498 10011840 26 17;51 17;54 18:09 FIRE! WN CO DETECTOR
1 1 DO
69 499 10011852 26 20:58 21:03 21:07 EMS WN 66 YOF SHORTNESS
OF BREATH 8 2
70 500 10011874 27 07:31 07:34 07;42 FIRE! WD FIRE ALARM
1 3 DO
71 501 10011879 27 09:14 09:16 09:30 FIRE! WD FIRE ALARM
1 3 DO
72 502 10011907 27 15:49 15:51 15;54 EMS WD 30 YOM CHEST
PAINS 7 2
73 503 10011912 27 18:42 18:45 18;50 EMS WN 64 YOF CHEST
PAIN 8 1
74 504 10011918 27 19:41 19:43 19:46 FIRE! WN FIRE ALARM
6 2
75 505 10011924 27 20;41 20;43 CANC EMS WN 24 YOF TUBE CAME
OUT/NEEDS MEDICAL 9 3
76 506 10011928 27 21:12 21:15 21:21 EMS WN 54 YOM CANCER
PT VOMITING 8 1
77 507 10011975 28 15:24 15;27 15:29 EMS D CHILD BITTEN
BY A DOG/BLEEDING BADLY 15 1 X
78 508 10011980 28 15:45 15:45 15:45 FIRE! D ILLEGAL
BURN 1 1 DO
79 509 10012012 29 00:52 00;57 01;00 EMS N 78 YOF SEVERE
MIGRAINE 3 3
80 510 10012072 29 20:18 20:22 CANC FIRE! N FIRE ALARM/CANCELLED
1 3 DO
81 511 10012096 30 07:23 07:32 CANC FIRE! D FIRE AlARM
1 1 DO
82 512 10012134 30 16:45 16;47 16:49 EMS D 78 YOF STOMACH
PAINS 13 1 X
83 513 10012140 30 17:41 17:42 17:45 EMS N 25 YOM WIDIABETlC
SITUATION 11 1
,
568
7 JRn01 n
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C I T Y o F
NDOVE
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor & Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Supplemental Agenda Item for July 20, 20 I 0 City Council Meeting
DATE: July 20,2010
The City Council is requested to receive the following supplemental information.
Consent Items
Item #5. Award Quote/l0-7, 2010 Trail Maintenance & 10-25,2010 Parking Lot Maintenance
(Supplemental) - Engineering
C I T Y o F @
NDOVE
1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . .CI.ANDOVER.MN,US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator W rkslCity Enginee~
David D, Berkowitz, Director of Pub
FROM: Jason 1. Law, Asst. City Engineer
SUBJECT: Award Quote/l0-7, 2010 Trail Maintenance & 10-25,2010 Parking Lot
Maintenance (Supplemental) - Engineering
DATE: July 20, 2010
INTRODUCTION
This item is in regard to quotes for Project 10-07,2010 Trail Maintenance & 10-25,2010 Parking Lot
Maintenance.
DISCUSSION
Quotes were received on July 19, 2010 at 9:00 a.m. Staffis recommending awarding the Base Quote
and all Alternates (F, G, H, I and 1). The alternate quotes are for the 2010 Parking Lot Maintenance
project. The base quote is for the 2010 Trail Maintenance project. Quotes received are as follows:
Total Schedule A: Round Lake Blvd $21,594.00 $21,569,00 $24,077.36 $24,446,80
Total Schedule B: Winter reen Street $5,140.00 $5,142,00 $5,697,60 $5,668,00
Total Schedule C: Crosstown Blvd $16,627,50 $16,578,00 $18,437,10 $18,495.50
Total Schedule D: Oaks Park Trail $2,132,50 $2,126,50 $2,355,70 $2,398,50
Total Schedule E: So hie's South $2,837,50 $2,827,00 $3,132,70 $3,133,50
Total Schedule F: Fire Station #3 $5,600.00 $5,931,00 $6,700,00 $6,600.00
Total Schedule G: Prairie Knoll Park Basketball
Area $2,175,00 $1,957.50 $2,166,30
Total Schedule H: Prairie Knoll Park Hocke Rink $4,500,00 $4,050,00 $4,482,00
Total Schedule I: Terrace Park Parkin Lot $3,820,00 $4,061,00 $4,588,50
Total Schedule J: Terrace Park Basketball Court $637,50 $573,75 $634,95
Mayor and Council Members
July 20,2010
Page 2 of2
BUDGET IMPACT
Both of these projects are identified in the 2010-2014 Capital Improvement Plan. The 2010 Trail
Maintenance quote (base) is $48,242.50 ($54,000 identified in CIP). The 2010 Parking Lot
Maintenance quote (alternates) is $16,573,25 ($23,000 identified in CIP).
ACTION REOUIRED
The City Council is requested to approve quotes and award the Base Quote and Alternates F, G, H, I
and J to Minnesota Asphalt Maintenance in the amount of$64.815.75 for Projects 10-07,2010 Trail
Maintenance & 10-25,2010 Parking Lot Maintenance.
H~
Jason 1. Law
Attachments: Quote Tabulation
Quote Tabulation: City of Andover Trail & Parking Lot Maintenance
Project 10.(17 & 10.25
BASE QUOTE (Schedule A, B, C, D and E)
Schedule A: Round Lake Blvd Se ments #7 & #67 ENGINEER'S ESTIMATE Minnesota As halt
Malnt. ACI Fahrner As halt
Item No. Item Units Estimated Unit Price Total
Unit Price Total Unit Price Total
Unit Price Total
Quantltv
1 Crack Seal Cracks (1) LS, 1 $ 3000,00 $ 3,000.00
$ 2,975.00 $ 2975,00 $ 3500.00 $ 3,500.00 $
4200.00 $ 4,200.00
2 F&I T -Mat one coat) SY, 8264 $ 2.25 $ 18,594.00
$ 2,25 $ 18,594.00 $ 2.49 $ 20.577.36
$ 2.45 $ 20,246.80
Total Schedule A: Round Lake Blvd S 21,594.00
S 21,569,00 S 24,077.36
S 24,446,80
Note: Approximately 3500 feel of cracks to crackfill
Schedule B: Winter reen Street Se ment #56 ENGINEER'S ESTIMATE Minnesota As
halt Malnt. ACI Fahrner As halt
Item No. Item Units Estimated Unit Price Total
Unit Price Total Unit Price Total
Unit Price Total
Quantltv
1 Crack Seal Cracks 1 LS, 1 $ 100,00 $ 100,00
$ 102,00 $ 102,00 $ 120,00 $ 120,00 $
180,00 $ 180,00
2 F&I T-Mat one coat) S,Y, 2240 $ 2,25 $ 5.040,00
$ 2,25 $ 5.040,00 $ 2.49 $ 5.577.60 $
2.45 $ 5.488,00
Total Schedule B: Wintergreen Street 5,140,00
S 5,142.00 S 5,697,60
S 5,668.00
Note: Approximately 120 feet of cracks to crackfili
Schedule C: Crosstown Blvd Se ments #42, #58 & #59 ENGINEER'S ESTIMATE Minnesota As halt Maint.
ACI Fahrner As halt
Item No. Item Units Estimated Unit Price Total
Unit Price Total Unit Price Total
Unit Price Total
Quantltv
1 Crack Seal Cracks 1 LS, 1 $ 1 350,00 $ 1,350,00
$ 1.300,50 $ 1 300.50 $ 1 530,00 $ 1 530,00 $
1 860.00 $ 1,860,00
2 F&I T -Mat one coat SY 6790 $ 2,25 $ 15,277.50
$ 2,25 $ 15,277.50 $ 2.49 $ 16,907,10
$ 2.45 $ 16,635,50
Total Schedule C: Crosstown Blvd $ 16,627,50
16,578,00 S 18,437.10
$ 18,495,50
Note: ApproxImately 1530 feet of cracks to crackfili
Schedule D: Oaks Park Trail (Segment #57) ENGINEER'S ESTIMATE Minnesota As
halt Malnl ACI Fahrner ASliflalt
Item No. Item Units Estimated Unit Price Total
Unit Price Total Unit Price Total
Unit Price Total
Quantltv
1 Crack Seal Cracks (1) L,S, 1 $ 40,00 $ 40,00 $
34,00 $ 34,00 $ 40,00 $ 40,00 $ 120,00
$ 120,00
2 F&l T-Mat (one coat) S,Y, 930 $ 2,25 $ 2.092,50
$ 2,25 $ 2.092,50 $ 2.49 $ 2,315,70 $
2.45 $ 2.278.50
Total Schedule D: aks Park Trail $ 2,132.50
2,126.50 2,355,70
$ 2,398.50
Nole: Approximately 40 feet of cracks to crackfill
Schedule E: So hie's South (Seaments #54 & #70) ENGINEER'S ESTIMATE Minnesota As
halt Malnt. ACI Fahrner ASDhalt
Item No. Item Units Estlm~:~d Unit Price Total
Unit Price Total Unit Price Total
Unit Price Total
Quanti
1 Crack Seal Cracks (1 LS, 1 $ 70,00 $ 70,00 $
59,50 $ 59,50 $ 70,00 $ 70,00 $ 120,00
$ 120,00
2 F&I T-Mat (one coat) ,y, 12 0 $ 2,25 $ 2,767,50
$ 2,25 $ 2,767,50 $ 2,49 $ 3.062,70 $
2.45 $ 3,013,50
Total Schedule E: So hie's South $ 2.837.50
2,827,00 3,132.70
3,133,50
Note: ApprOXImately 70 feet of cracks to crackflll
ALTERNATE QUOTES (Schedule F, G, H, I & J)
Schedule F: Fire Station #3 Parkin Lot ENGINEER'S ESTIMATE Minnesota As
halt Malnt. ACI Fahrner As halt
Item No. Item Units Estimated Unit Price Total
Unit Price Total Unit Price Total
Unit Price Total
Quantltv
1 Crack Seal Cracks 1 L,S, 1 $ 800,00 $ 800.00
$ 731.00 $ 731,00 $ 860,00 $ 860,00 $
1.080,00 $ 1.080,00
2 F&I MA MAT~AR one coat SY 1600 $ 3,00 $ 4,800.00
$ 3.25 $ 5.200,00 $ 3,65 $ 5.840,00 $
3.45 $ 5.520,00
Total Schedule F: Fire Station #3 Parkin Lot 5,600.00
5,931,00 S 6,700.00
$ 6,800,00
Note. Approximately 860 feet of cracks to crackfill
Schedule G: Prairie Knoll Park Basketball Court Area ENGINEER'S ESTIMATE Minnesota Asohalt
Malnl ACI Fahrner As halt
ItemNo.! Item I Units Estimated Unit Price I Total
Unit Price I Total Unit Price ., Total
Unit Price T Total
Quantltv
1 F&I T -Mat one coat SY 870 $ 2,50 I $ 2.175,00 $
2,25 , ,;. .,m,llJill50J $ 2.49 $ 2,166,30 $ 3.45
$ 3.001.50
Total Schedule G: Prairie Knoll Pari< Basketball Area 2,175.00
S 1,957.50 S 2,166.30
3,001.50
Schedule H: Prairie Knoll Park Hocke Rink ENGINEER'S ESTIMATE Minnesota As
halt Malnt. ACI Fahrner As halt
Item No. I Item Units Estimated Unit Price I Total
Unit Price Total Unit Price I Total
uriIf Poca T Total
QuanOty
1 F&I T-Mat (one coat SY 1800 $ 2,50 $ 4.500,00
$ 2,25 $ 4,050,00 $ 2.49 $ 4,482,00 $
3.45 $ 6.210,00
Total Schedule H: Prairie Knoll Pari< Hockey Rink 4,500,00
4,050,00 4~.OO
$ 6,210.00
Schedule I: Terrace Park Parking Lot ENGINEER'S ESTIMATE Minnesota As
halt Malnt. ACI Fahrner Asohalt
Item No. Item Units Estimated Unit Price Total
Unit Price Total Unit Price Total
Unit Price Total
Quantltv
1 Crack Seal Cracks 1 LS, 1 $ 550,00 $ 550,00
$ 518.50 $ 518,50 $ 610,00 $ 610.00 $
840,00 $ 840,00
2 IF&I MACMAT-AR (one coat SY, 1090 $ 3,00 $ 3.270,00
$ 3,25 $ 3.542,50 $ 3,65 $ 3.978,50 $
3.45 $ 3,760,50
Total Schedule I: Terrace Park Parkina Lot 3,820.00
4,061,00 4,688.50
4,600.50
Note: Approximately 610 feet of cracks to crackfill
Schedule J: Terrace Park Basketball Court Area ENGINEER'S ESTIMATE Minnesota As
halt Malnt. ACI Fahrner Aiiihalt
ItemNo.! Item '1 Units Estimated Unit Price , Total
Unit Price Total Unit Price I Total
Unit Price I Total
Quantity
1 F&I T-Mat (one coat SY, 25 $ 2,50 $ 637.50
$ 2,25 $ 573,75 $ 2.49 $ 634,95 $
3.451$ 879,75
Total Schedule G: Prai e Knoll Park BaSketball Area $ 637.50
573,75 634.95
-. 879.75
Notes:
1. Heat lance or apply weed killer 3 days prior to crack filling to remove all vegetation. No routing of cracks. Blow cracks dean with compressed air prior to sealing.
QUOTE SUMMARY
ENGINEER'S ESTIMATE Minnesota As halt MalnL ACI Fahrner Asohalt
Base Quote Total Total Total Total
Total Schedule A:. Round Lake Blvd 1 594.00 $21 569.00 $24 077.36 $24446.80
Total Schedule B: Winlerareen Street 55 140,00 $5142,00 $5.697,60 $5668,00
1T0tal Schedule C: Crosstown Blvd $16627.50 $16578,00 $18437,10 $18495.50
Total Schedule 0: Oaks Park Trail $2 132,50 $2 126,50 $2.355.70 $2398,50
Total Schedule E: Soohie's South $2.837,50 $2,827,00 $3.132.7 $3.133,50
Total Base Quote $48,331.50 $48,242.50 53,700.46 54,142,30
Alternate Quotes
Total Schedule F: Fire Station #3 55 600,00 $5931,00 $6.700,00 $6600,00
Total Schedule G: Prairie Knoll Park Basketball Area $2.175,00 .... "''$:1 w;e $2.166,30 $3.001,50
Total Schedule H: Prairie Knoll Park Hocke Rink 54.500,00 $4 050,00 $4 482,00 $6210,00
Total Schedule I: Terrace Park Parkin Lot $3.820,00 $4061,00 $4.588,50 $4 600,50
Total Schedule J: Terrace Park Basketball Court $637.50 $573.75 $634,95 $879.75
Total Alternate Quotes 16,732.50 516,573,25 518,571,75 521,291.75
!TOTAL QUOTE tBASE + AL TERNA TESl $65,064.00 $64,815,75 $72,272,21 $75,434.05
Denotes bidder error