HomeMy WebLinkAboutWK - July 20, 2010CITY O cr.L -'�.�. _
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
City Council Workshop
Tuesday, July 20, 2010
Conference Rooms A & B
1. Call to Order — Immediately After Regular City Council Meeting.
2. 2011 -2015 Capital Improvement Plan - Focus on State Aid Road Improvements & City
Utility System Improvements — AdministrationlPublic Works
3. 2010 Budget Implementation Progress Report -Administration
4. 2011 Budget Development Discussion — Administration
5. Other Topics
6. Adjournment
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO:
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers
Jim Dickinson, City Administrator
2011 -2015 Capital Improvement Plan - Focus on State Aid Road Improvements &
City Utility System Improvements
July 20, 2010
INTRODUCTION
Administration/Finance along with all other City departments are well underway in the process
of developing a 2011 -2015 CIP, please refer to the 2011 -2015 CIP development calendar for
various deadlines and future presentation dates on the way to adoption of the final CIP.
As part of the process, staff is working with various committees (Vehicle Purchasing & Facility
Management Committees) and commissions (Parks and Recreation & Community Center
Advisory) to assist them in completing their work. A full listing of the projects in the current
2011 -2015 CIP review is attached.
DISCUSSION
Relative to CIP equipment, pursuant to the adopted City Council 2011 Budget Development
Guidelines staff is to perform "a comprehensive review of the condition of capital equipment to
ensure that the most cost - effective replacement schedule is followed" and "equipment will be
replaced on the basis of a cost benefit analysis rather than a year based replacement schedule ",
detailed reviews of equipment that will be proposed to be include in the 2011 -2015 CIP are being
conducted by the Vehicle Purchasing Committee. As discussed last month, staff continues to
work with the various departments and the Vehicle Maintenance staff to determine the
appropriate 2011 -2015 CIP Equipment listing.
In addition to the equipment reviews, throughout the summer a significant amount of time will be
spend on evaluating water /sewer infrastructure and transportation improvements. Each of these
items will be supported by a detailed analysis of funding sources (based on various assumptions
and estimates). At the meeting the focus will be on State Aid Road Improvements and City
Utility System Improvements, detailed project sheet and financial analysis is attached to assist
with that discussion.
ACTION REQUESTED
The Council is requested to receive a presentation and provide direction to staff.
Res tfully submitted,
J' Dickinson
Attachments
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City of Andover, MN
Capital Plan
2011 thru 2015
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Department
Project#
Priority
2011
2012
2013
2014
2015
Total
Central Equipment
Replacement- Hotsy Pressure Washer
12- 48800 -01
3
7,000
7,000
Central Equipment Fund
7,000
7,000
Replacement- Service Truck
13- 48800 -01
2
40,000
40,000
Central Equipment Fund
40,000
40,000
Replacement - Floor Sweeper
13- 48800 -02
3
35,000
35,000
Central Equipment Fund
35,000
35,000
Central Equipment Total
7,000
75,000
82,000
Community Center
Replacement - Zamboni Battery Pack
11. 44000 -01
2
7,000
7,000
Comm Ctr Operations
7,000
7,000
New - Battery Powered Ice Edger
12- 44300 -02
1
6,000
6,000
Comm Ctr Operations
6,000
6,000
Carpeting rile
1344000 -03
2
8,000
8,000
Comm Ctr Replacement Reserve
8,000
8,000
Community Center Total
7,000
6,000
8,000
21,000
Elections
Replacement- Voting Equipment
13-41310 -01
1
110,000
110,000
Capital Projects Levy
110,000
110,000
Elections Total
110,000
110,000
Engineering
New Development Projects
11- 41600 -01
1
80,000
85,000
110,000
115,000
140,000
530,000
Sewer Trunk Fund
65,000
67,000
24000
90,000
110,000
354000
Water Trunk Fund
15,000
18,000
88,000
25,000
30,000
176,000
Pedestrian Trail Maintenance
11-41600 -02
1
55,000
56,000
58,000
60,000
62,000
291,000
Road & Bridge Funds
55,000
56,000
58,000
60,000
62,000
291,000
Replacement - Blazer #11
12- 41600 -01
2
30,000
30,000
Equipment Bond
30,000
30,000
Engineering Total
135,000
171,000
168,000
175,000
202,000
851,000
Facility Management
Annual Parking Lot Maintenance
1141900 -01
1
104,000
25,000
26,000
27,000
28,000
210,000
Capital Projects Levy
24,000
25,000
26,000
27,000
28,000
130,000
Comm Ctr Operations
80,000
80,000
Building A - Seal Floor
1141900 -02
1
8,000
9,000
10,000
27,000
Wednesday, July 14, 2010
Department Project# Priority 2011 2012 2013 2014 2015 Total
Capital Projects Levy
9,000
Surface Seal all Brick Structures
12- 41900 -01
Capital Projects Levy
1,200,000
Comm Ctr Operations
75,000
Water Fund
45,000
Carpet/ Tile Replacement
12- 41900 -02
Capital Projects Levy
Roof Replacements
12-41900 -03
Capital Equipment Reserve
50,000
Land Purchase
13 -01900 -01
Building Fund
40,000
Addition to Storage Building & Vehicle Maint. Shop
14- 41900 -01
G.O. Bond
Recycling Building & Fence
1441900 -02
G.O. Bond
32,000
Attached Storage Building
14-41900 -03
G.O. Bond
32,000
Relocate Fuel Station wl Canopy
14 -01900 -04
G.O. Bond
1,500,000
Fire St. #2 Addition with additional land purchase
14 -01900 -05
G.O. Bond
1,500,000
Pedestrian Tunnel Under Crosstown Blvd.
14-41900 -06
G.O. Bond
Facility Management Total
2,200,000
340,000
Fire
Replacement - Ladder Truck #11
12-42200 -01
Equipment Bond
250,000
Replacement - Fire Chiefs Vehicle
13- 42200 -01
Equipment Bond
250,000
Replacement - Rescue #11
13 -02200 -02
Equipment Bond
250,000
Replacement - Fire Marshall Vehicle
13 -02200 -03
Equipment Bond
250,000
Replacement - Utility #4
13 -02200 -04
Equipment Bond
280,000
Replacement - Utility #5
13- 42200 -05
Equipment Bond
280,000
Replacement- Grass #31
14-42200 -01
Equipment Bond
885,000
Replacement - Grass #21
14- 42200 -02
Equipment Bond
885,000
Replacement - Tanker #11
1442200 -03
Equipment Bond
450,000
New - Water /Ice rescue boat
15. 42200 -01
Equipment Bond
450,000
8,000
9,000
1,200,000
10,000 27,000
1 75,000
1,200,000
45,000
75,000
22,500
45,000
22,500
32,000
50,000
32,000
20,500
50,000
40,000
20,500
2 10,000
40,000
10,000
20,000
10,000
10,000
20,000
1 300,000
32,000
32,000
300,000
300,000
32,000
300,000
1
1,500,000
45,000
1,500,000
45,000
1,500,000
1,500,000
1
2,200,000
2,200,000
340,000
Z200,000
2,200,000
1
340,000
250,000
250,000
20,000
250,000
250,000
1
430,000 20,000
250,000
250,000
250,000
250,000
2
280,000
280,000
280,000
280,000
2
885,000
885,000
885,000
885,000
1
450,000
450,000
450,000
450,000
112,000 410,000
1,535,000
4,352,000
38,000 6,447,000
1
2
2
2
2
2
2
2
2
1
600,000 600,000
1,200,000
600,000 600,000
1,200,000
45,000
45,000
45,000
45,000
50,000
50,000
50,000
50,000
40,000
40,000
40,000
40,000
32,000
32,000
32,000
32,000
32,000
32,000
32,000
32,000
45,000
45,000
45,000
45,000
45,000
45,000
45,000
45,000
340,000
340,000
340,000
340,000
20,000
20,000
20,000
20,000
600,000 799,000
430,000 20,000
1,849,000
Fire Total
Information Technology
VMWare Virtual Server/ SAN Project 11- 41420 -02 1
Capital Projects Levy
50,000 50,000
50 ,E 50,000
Wednesday, July 14, 2010
ti -
Department Project# Priority 2011 2012 2013 2014 2015 Total
Information Technology Total
840,000
Park & Rec - Operations
Replace/Repair Play Structures - Various Parks
11- 45000 -01
Capital Projects Levy
45,000
Replacement - Large Capacity Lawnmower #580
11- 45000 -02
Equipment Bond
45,000
Replacement -Toro Groundsmaster, #559
12- 45000 -01
Equipment Bond
45,000
Replacement - Bobcat #610
12- 45000 -02
Equipment Bond
1 357,000
Replacement - One Ton Truck wl Plow, #599
13- 45000 -01
Equipment Bond
112,000
Replacement - Trailer, T -554
13- 45000 -02
Equipment Bond
178,500
Replacement - One Ton Truck wl Plow #503
1445000 -01
Equipment Bond
1
Replacement - One Ton Crew Cab Pickup #502
14- 45000 -02
Equipment Bond
Park & Rec - Operations Total
1,000,000
1,250,000
Park & Rec - Projects
Annual Miscellaneous Park Projects
11.45001 -01
Park Improvement Funds
Irrigation Improvements
11-45001 -02
Park Improvement Funds
36,000
Park & Rec - Projects Total
650,000
440,000 822,000
36,000
Sanitary Sewer
Sanitary Sewer Extensions
12- 48200 -01
Assessments
Sewer Trunk Fund
Replacement - One Ton Truck wl Plow #90
13- 48200 -02
Sanitary Sewer Fund
Replacement - JetNac Truck #99
13- 48200 -03
Sanitary Sewer Fund
10,000
Sewer Trunk Fund
Rural Reserve Trunk Sanitary Sewer
14- 48200 -01
Assessments
10,000
Sewer Revenue Bonds
Yellow Pine Lift Station
1548200 -01
Sewer Trunk Fund
Sanitary Sewer Total
65,000
Storm Sewer
Storm Sewer Improvements
11- 48300 -01
Storm Sewer Fund
65,000
Replacement- Elgin Street Sweeper #169
13-48300 -01
Equipment Bond
50,000
50,000
840,000
440,000
50,000
1 45,000
45,000
45,000
45,000
45,000
225,000
45,000
45,000
45,000
45,000
45,000
225,000
1 112,000
65,000
1 357,000
112,000
112,000
178,500
178,500
11Z000
1
23,000
1
2,250,000
1,250,000
23,000
23,000
1,000,000
1,250,000
23,000
2
36,000
1
650,000
36,000
36,000
650,000
650,000
440,000 822,000
36,000
2
5,412,000
65,000
65,000
65,000
65,000
2
10,000
10,000
10,000
10,000
2
65,000
65,000
65,000
65,000
1
50,000
50,000
50,000
50,000
157,000
104,000
120,000
160,000
45,000
586,000
1 15,000
15,000
15,000
15,000
15,000
75,000
15,000
15,000
15,000
15,000
15,000
75,000
2 50,000
50,000
50,000
50,000
65,000
15,000
15,000
15,000
15,000
125,000
1 440,000 400,000
840,000
440,000
440,000
400,000
400,000
1 65,000
65,000
65,000
65,000
1 357,000
357,000
178,500
178,500
178,500
178,500
1
2,250,000
1,250,000
3,500,000
250,000
1,000,000
1,250,000
2,000,000
250,000
2,250,000
1
650,000
650,000
650,000
650,000
440,000 822,000
2,250,000
1,900,000
5,412,000
1 25,000 30,000 35,000 40,000 45,000 175,000
25,000 30,000 35,000 40,000 45,000 175,000
1 150,000 150,000
150,000 150,000
Wednesday, July 14, 2010
Department Project# Priority 2011 2012 2013 2014 2015 Total
Storm Sewer Total
30,000
185,000
40,000
Streets / Highways
Annual Street Seal Coat Project
11- 43100 -01
Construction Seal Coat Fund
435,000
Road & Bridge Funds
840,000
Annual Street Crack Seal Project
1143100 -02
Construction Seal Coat Fund
10,000
Road & Bridge Funds
10,000
Annual Street Reconstruction
1143100 -03
Assessments
425,000
Road & Bridge Funds
830,000
Annual Pavement Markings
11. 43100 -04
Road & Bridge Funds
110,000
Annual Curb Replacement
11- 43100 -05
Road & Bridge Funds
1
Bridge Scour Repairs
1143100 -06
Road & Bridge Funds
2,000
Storm SewerFund
Municipal State Aid Routes / New & Reconstruct
1143100 -07
Assessments
161,000
Municipal State Aid Funds
1 708,000
Intersection Upgrades
11- 43100 -08
Municipal State Aid Funds
836,000
Replacement - Dump Truck w/ Snow Removal #197
1143100 -09
Equipment Bond
178,000
Replacement - One Ton Truck w/ Plow #132
12- 43100 -01
Equipment Bond
531,000
Replacement - Water Tanker #163
13- 43100 -01
Equipment Bond
627,000
Replacement - Dump Truck w/ Snow Removal #198
1443100 -01
Equipment Bond
25,000
Streets / Highways Total
27,000
125,000
23,000
Water
Rehabilitation of Wells
1148100 -01
Water Fund
125,000
Water Main Improvements
11- 48100 -02
Assessments
44,000
Water Trunk Fund
215,000
Construct Clearwell at WTP
1348100 -01
Water Revenue Bonds
4000
Construct Well #10
1448100 -01
Water Trunk Fund
5,969,000
Construct Water Treatment Plant #2
15- 48100 -01
Water Revenue Bonds
60,000
Demolish 500,000 Gallon Water Tower
15-48100 -02
Water Trunk Fund
Water Total
45,000
GRAND TOTAL
25,000
30,000
185,000
40,000
45,000
325,000
1 410,000
369,000
435,000
468,000
840,000
2,522,000
19,000
950,000
10,000
10,000
10,000
49,000
391,000
369,000
425,000
458,000
830,000
2,473,000
1
100,000
110,000
196,000
163,000
569,000
1
1,000
2,000
2,000
5,000
100,000
109,000
194,000
161,000
564000
1 708,000
688,000
713,000
875,000
836,000
3,820,000
177,000
172,000
178,000
219,000
209,000
955,000
531,000
516,000
535,000
656,000
627,000
2,865,000
1 23,000
24,000
25,000
26,000
27,000
125,000
23,000
24,000
25,000
26,000
27,000
125,000
1 41,000
42,000
43,000
44,000
45,000
215,000
41,000
42,000
43,000
4000
45,000
215,000
1 60,000
5,969,000
8,548,000
10,424,000
13,046,000
60,000
45,000
45,000
15,000
15,000
1 376,000
1,613,000
420,000
908,000
3,317,000
94,000
205,000
0
65,000
364,000
282,000
1,408,000
420,000
843,000
2,953,000
1 130,000
275,000
65,000
470,000
130,000
275,000
65,000
470,000
1 200,000
200,000
200,000
200,000
1
65,000
65,000
65,000
65,000
2
100,000
100,000
100,000
100,000
1
150,000
150,000
150,000
150,000
1,948,000
3,176,000
1,846,000
2,732,000
1,911,000
11,613,000
1 55,000
60,000
65,000
70,000
70,000
320,000
55,000
60,000
65,000
70,000
70,000
320,000
1 305,000
950,000
600,000
1,855,000
305,000
300,000
600,000
1,205,000
650,000
650,000
1
2,800,000
2,800,000
2,800,000
2,800,000
1
200,000
200,000
200,000
200,000
1
8,000,000
8,000,000
8,000,000
8,000,000
1
200,000
200,000
200,000
200,000
360,000
1,010,000
2,865,000
270,000
8,870,000
13,375,000
2,859,000
5,969,000
8,548,000
10,424,000
13,046,000
40,846,000
Wednesday, July 14, 2010
4
Capital Plan
City of Andover, MN
2011 thru 2015
Project # 11- 43100 -01
Project Name Annual Street Seal Coat Project
Type Improvement
Useful Life 8 Years
Category Park Improvements
Description
Department Streets / Highways
Contact DPW / City Engineer
Priority 1 -High
This project provides for a seal coat of the streets. Due to reduced budgets and escalating fuel and material prices, funding is not available for
maintenance on an entire zone on an annual basis as has been the historical practice. Each year, staff will determine an area that can be seal coated
within the allotted budget based upon current estimated project costs. This plan has the following areas tentatively planned for sealcoating as
follows:
2011: West 1/2 of Zone 8
2012: East 1/2 of Zone 8
2013: East 1/2 of Zone 1
2014: West 1/2 of Zone 1
2015: Full Zone 2
Justification
Seal coating will extend the useful life of roads by protecting the bituminous from oxidation due to adverse weather conditions (sun, rain, wind,
snow, etc.). The prevention of oxidation will prolong the useful life of the pavement and defer the need for a costly reconstruction. Seal coating
also improves the skid resistance of the roadway surface by increasing the friction between vehicle tires and the roadway.
and reconstructed areas are typically seal coated within three to four years after they are
Budget Impact/Other
Extending the life of the street will reduce routine maintenance (Crack sealing, pot hole patching, overlays, etc.) and extend the overall design life
of the pavement.
Expenditures 2011
2012
2013
2014
2015
Total
Construction 410,000
369,000
435,000
468,000
840,000
2,522,000
Total 410,000
369,000
435,000
468,000
840,000
2,522,000
Funding Sources 2011 2012 2013 2014 2015 Total
Construction Seal Coat Fund 19,000
10,000
10,000
10,000
49,000
Road & Bridge Funds 391,000 369,000
425,000
458,000
830,000
2,473,000
Total 410,000 369,000
435,000
468,000
840,000
2,522,000
Wednesday, July 14, 2010
- I -
Capital Plan
C of Andove M N
2011 thru 2015
Project # 11- 43100 -02
Project Name Annual Street Crack Seal Project
Type Improvement Department Streets/ Highways
Useful Life 8 Years Contact DPW / City Engineer
Category Streets/Highways Priority 1 -High
Description
This project provides for crack sealing of the streets. Due to budget restraints and escalating fuel and material prices, funding is not available for
maintenance on an entire zone on an annual basis. Each year, staff will determine an area that can be crack sealed within the allotted budget based
upon current estimated project costs. This plan has the following areas tentatively planned for crack sealing as follows:
2011: No crack seal project in 2011 (we are caught up with seal coat project)
2012: East 1/2 of Zone 1
2013: West 1/2 of Zone 1
2014: Full Zone 2
2015: Full Zone 3
Justification I
The sealing of street cracks will significantly extend the useful life of the streets. This will extend the time frame when a costly street
reconstruction project will be necessary. The sealing of cracks in the street surface reduces /eliminates water from entering the road base and
subgrade. This process reduces the freeze /thaw cycles of the subgrade, maintaining the integrity of the road. Crack sealing is completed in a
particular zone one year prior to seal coating. This allows the crack sealing material to cure and minimize bleed through once seal coated.
developments and reconstructed areas requiring crack seal are not shown on the attached maps. These areas are typically crack sealed three
after thev are Daved.
Budget Impact/Other
Sealing the street cracks will reduce routine maintenance by eliminating the source of degradation resulting from moisture in the road subgrade.
Expenditures 2011 2012 2013 2014 2015 Total
Construction 100,000 110,000 196,000 163,000 569,000
Total 100,000 110,000 196,000 163,000 569,000
Funding Sources 2011 2012 2013
2014
2015
Total
Construction Seal Coat Fund 1,000
2,000
2,000
5,000
Road & Bridge Funds 100,000 109,000
194,000
161,000
564,000
Total 100,000 110,000
196,000
163,000
569,000
Wednesday, July 14, 2010
Capital Plan
City of Andover, MN
2011 thru 2015
Project # 11- 43100 -03
Project Name Annual Street Reconstruction
Type Improvement
Useful Life 20 Years
Category Streets/Highways
Description
Department Streets / Highways
Contact DPW / City Engineer
Priority 1 -High
The Street Reconstruction projects will consist of milling the existing street surface and constructing a new asphalt surface. Minor shouldering and
restoration work will be included with the project. In developments that have existing bituminous curb or no curb or ditch, concrete curb and
gutter will be constructed. 25% of the total project costs are assessed to the benefiting properties in each development. This program helps to
maintain the integrity and value of the community's street infrastructure.
Areas to be reconstructed are listed below. The timing of reconstruction of developments more than two years out may be revised as street
conditions and ratings are reviewed on an annual basis. Additional developments may be added to the schedule or projects moved up if it is
advantageous to reconstruct them in conjunction with other nearby projects.
2011 - Rolling Forest, Genthon Ponds, Flintwood Street, Aud. Sub. 137, East Brook Terrace
2012 - Johnson's Oakmount Terrace, Ivywood Estates
2013 - Stenquist Addition
2014 - Makah Street, 159th Ave (7th Ave to Marystone Blvd.)
2015 - Lakeview Terrace, Lundgren Oakridge, Kemps Addition, Country Estates, Howard - Temple Addition
Justification
: streets in these neighborhoods are generally in excess of 25 years old and are in need of rehabilitation. The intent of this program is to provide
community with a high quality transportation system and maintain a constant upkeep of the City's street infrastructure.
Budget Impact/Other
i'he rehabilitation of the streets will reduce the routine maintenance (crack sealing, pot hole patching, etc..) in the area. Long term, this
reconditioning will prolong the structural stability of the roadway making for a longer serviceable life.
Expenditures 2011
2012
2013
2014
2015
Total
Construction 708,000
688,000
713,000
875,000
836,000
3,820,000
Total 708,000
688,000
713,000
875,000
836,000
3,820,000
Funding Sources 2011
2012
2013
2014
2015
Total
Assessments 177,000
Road & Bridge Funds 531,000
172,000
516,000
178,000
535,000
219,000
656,000
209,000
627,000
955,000
2,865,000
Total 708,000
688,000
713,000
875,000
836,000
3,820,000
Wednesday, July 14, 2010
Capital Plan
City of Andover, MN
2011 thru 2015
EP P11-01ject ect # 11- 43100 -04
Name Annual Pavement Markings
Type Improvement Department Streets /Highways
Useful Life 1 -2 Years Contact DPW / City Engineer
Category Improvements Priority I -High
Description
The pavement striping for City streets is conducted one time per year. This includes centerline striping and shoulder striping. Striping enhances
the safety of the roadway by directing traffic to the correct lane movement.
The Federal Highway Administration is currently reviewing reflective standards for pavement markings. In the near future the City may have to
stripe twice per year to meet new standards. If this is approved, it will double the cost of pavement markings per year.
Justification
Striping is required through the local and state agencies. A reflective standard is required. Restriping annually maintains the pavement markings
to the required standards.
Budget Impact/Other
Che pavement markings are contracted out each year adding virtually no operational impact.
Expenditures 2011
2012
2013
2014
2015
Total
Improvement 23,000
24,000
25,000
26,000
27,000
125,000
Total 23,000
24,000
25,000
26,000
27,000
125,000
Funding Sources 2011
2012
2013
2014
2015
Total
Road & Bridge Funds 23,000
24,000
25,000
26,000
27,000
125,000
Total 23,000
24,000
25,000
26,000
27,000
125,000
Wednesday, July 14, 2010
— ` b
Capital Plan
City of Andover, MN
2011 thru 2015
Project # 11- 43100 -05
Project Name Annual Curb Replacement
Type Improvement
Useful Life 30 Years
Category Streets/Highways
Department Streets / Highways
Contact DPW / City Engineer
Priority 1 -High
Description
Damaged and failing concrete curb and gutter throughout the City needs to be repaired or replaced to help maintain the integrity of the roadway
system. Replacing damaged or failing sections of curb and gutter helps with drainage of the roadway and prolongs the life of the street system.
Justification
The majority of the concrete curb and gutter throughout the City is in relatively good condition. However, there are isolated areas that need
rehabilititation every year. Failing or damaged sections of concrete curb and gutter are removed and replaced. Replacing damaged sections of
concrete curb and gutter maintains the integrity of and prolongs the life of the City's street infrastructure.
Budget Impact/Other
Repairing failing or damaged sections of curb and gutter reduces the routine maintenance required by the public works department.
Expenditures 2011
2012
2013
2014
2015
Total
Construction 41,000
42,000
43,000
44,000
45,000
215,000
Total 41,000
42,000
43,000
44,000
45,000
215,000
Funding Sources 2011 2012 2013 2014 2015 Total
Road & Bridge Funds 41,000 42,000 43,000 44,000 45,000 215,000
Total 41,000 42,000 43,000 44,000 45,000 215,000
Wednesday, July 14, 2010
0 -
Capital Plan
City of Andover, MN
2011 thru 2015
Project # 11- 43100 -06
Project Name Bridge Scour Repairs
Type Improvement Department Streets/ Highways
Useful Life 15 -20 Years Contact DPW / City Engineer
Category Improvements Priority 1 -High
Description
The City is required to complete inspections of all bridges within the City. Inspections have determined that repairs are necessary under the
bridges to prevent scouring and erosion of the areas adjacent to the bridge abutments. Repairs were made in 2010 for the roadway and pedstrian
bridges along Prairie Road. The pedestrian bridge over Coon Creek west of the railroad tracks and the South Coon Creek Boulevard Bridge are
p roposed for scour repairs in 2011.
Justification
Repairs to prevent scouring adjacent to the bridge abutments are necessary to maintain the integrity of the bridges in the City
Budget hnpact/Other
Che project will reduce erosion and annual maintenance costs required with the bridges. It will also reduce the potential for more costly repairs in
he future should significant scouring continue.
Expenditures 2011 2012 2013 2014 2015 Total
Improvement 60,000 60,000
Total 60,000 60,000
F u n d i ng Sources 2011 2012 2013 2014 2015 Total
Road & Bridge Funds 45,000 45,000
Storm Sewer Fund 15,000 15,000
Total 60,000 60,000
Wednesday, July 14, 2010
Capital Plan
C ity of Andover, MN
2011 thru 2015
Project # 11- 43100 -07
Project name Municipal State Aid Routes / New & Reconstruct
Type Improvement Department Streets /Highways
Useful Life 20 Years Contact DPW / City Engineer
Category Streets/Highways Priority 1 -High
Description
The following projects are proposed to be constructed and/or rehabilitated to meet State Aid Standards. The rehabilitation projects will consist of
milling the existing street surface, replacing bituminous curb with concrete curb and gutter, repairing storm sewer systems, and improving storm
drainage.
2011: Crosstown Drive (Bunker Lake Blvd to Crosstown Blvd) $376,000
2012: Bunker Lake Boulevard (Round Lake Blvd - 7th Ave) $250,000 (County Project)
South Coon Creek Drive (Round Lake Blvd - Crosstown) $1,213,000
147th Avenue (7th Avenue to 300' east of Guarani) $150,000
2013: Prairie Road (Andover Blvd - Crosstown Blvd) $420,000
2014: Niehtineale Street (Crosstown Blvd - 161st Ave) $908.000
Justification
Jpgrades needed to maintain the integrity of the City's State Aid roadway infrastructure.
Budget Impact/Other
2ehabilitating the roads will reduce the amount of routine maintenance along these sections of roadway and provide a safer and higher quality
ransportation system.
Expenditures 2011 2012 2013 2014 2015 Total
Construction 376,000 1,613,000 420,000 908,000 3,317,000
Total 376,000 1,613,000 420,000 908,000 3,317,000
Funding Sources 2011 2012 2013 2014 2015 Total
Assessments 94,000
205,000
0
65,000
364,000
Municipal State Aid Funds 282,000
1,408,000
420,000
843,000
2,953,000
Total 376,000
1,613,000
420,000
908,000
3,317,000
Wednesday, July 14, 2010
Q,
Capital Plan
City of Andover, MN
2011 thru 2015
[P pIroliect ect # 11- 43100 -08
name Intersection Upgrades
Type Improvement Department Streets/ Highways
Useful Life 25 Years Contact DPW / City Engineer
Category Improvements Priority I -High
Description
2011 - Intersection improvements to improve safety at Crosstown Drive and Crosstown Boulevard ($130,000).
2012 - Construction of a traffic signal at South Coon Creek Drive and Round Lake Blvd ($275,000).
2014 - Construction of a traffic signal at Hanson Boulevard and 161 st Avenue. Anoka County Highway Department received a Highway Safety
Improvement Program (HSIP) grant for the majority of this project. The City will pay for our proportionate share of costs exceeding the grant
amount ($65,000).
Justification
Intersection upgrades are necessary due to the increased development and demands on the transportation system, the need for safety improvements,
and to comply with Anoka County Highway Department requirements.
Budget Impact/Other
Improvements will improve the flow of traffic and will improve the safety of vehicles, pedestrians and bicyclists.
Expenditures 2011 2012 2013 2014 2015 Total
Construction 130,000
275,000
65,000
470,000
Total 130,000
Funding Sources 2011
275,000
2012 2013
65,000
2014 2015
470,000
Total
Municipal State Aid Funds 130,000
275,000
65,000
470,000
Total 130,000
275,000
65,000
470,000
Wednesday, July 14, 2010
14
Capital Plan
City of Andover, MN
2011 thru 2015
Project # 11- 48100 -01
Project Name Rehabilitation of Wells
Type hnprovement Department Water
Useful Life 7 Years Contact DPW 1 City Engineer
Category Improvements Priority 1 -High
Description
The motor, pump and column pipe are taken out for inspection and worn parts are replaced. The well is televised to determine the depth and
condition. If the well is at or close to the original drill depth everything is put back in place. The well may need to be cleaned out to the original
depth if there is a substantial decrease in the depth.
Justification
To make sure the well is operational to what it is designed for and to correct any problems that may affect our ability to produce the amount of
water needed to meet the demand. A complete inspection and maintenance overhall is performed on each well a minimum of once every seven (7)
years. This maintenance will also maximize the pumping rate of the well.
Budget Impact/Other
This would be done at such a time that it would not affect the demand needs of the system. Typically done late fall.
Expenditures 2011 2012 2013 2014 2015 Total
Improvement 55,000 60,000 65,000 70,000 70,000 320,000
Total 55,000 60,000 65,000 70,000 70,000 320,000
Funding Sources 2011
2012
2013
2014
2015
Total
Water Fund 55,000
60,000
65,000
70,000
70,000
320,000
Total 55,000
60,000
65,000
70,000
70,000
320,000
Wednesday, July 14, 2010
�5
Capital Plan
City of Andover, MN
2011 thru 2015
Project # 11- 48100 -02
Project Name water Main Improvements
Type Improvement Department Water
Useful Life 50 Years Contact DPW / City Engineer
Category Improvements Priority 1 -High
Description
Install water main, hydrants, and service lines to provide water service to existing areas in the City that are not currently served with City water.
The following projects are proposed to be constructed along with the planned reconstruction of the streets in these areas:
2011: East Brook Terrace /Aud. Sub. No. 137 ($305,000)
2012: South Coon Creek Drive - 143rd Ave to 145th Ave ($750,000)
2012: Bunker Lake Blvd - Blackfoot Street to 7th Ave ($200,000)
2015: Lakeview Terrace Area ($600,000)
Justification
The roadways in these areas are proposed to be reconstructed. It is cost beneficial to install the water main while the roadways are being
constructed.
The water main along South Coon Creek Drive would allow for the existing water distribution system between the east and west sides of town to
be looped. The only existing connection between the two parts of town is along Bunker Lake Boulevard. Looping of the system will allow treated
water to be continuously supplied to all residents in town on the water system and it will alleviate the pressure variance that is experienced between
the east and west sides of town. A majority of this system would be funded by the Water Trunk Fund.
The water main along Bunker Lake Boulevard will be extended to serve properties adjacent to Bunker Lake Boulevard and east of 7th Avenue.
Construction would be in conjunction with Anoka County reconstructing Bunker Lake Boulevard in this area. A feasibility report was prepared for
this project in 2007. All of this system would be assessed to the benefiting properties.
Budget hnpact/Other I
kdditional maintenance and flushing requirements for the water main system will result. Construction of the South Coon Creek Drive system
mould make management of the water distribution system for the City as a whole easier by eliminating the two pressure zones.
Expenditures 2011 2012 2013 2014 2015 Total
Improvement 305,000 950,000 600,000 1,855,000
Total 305,000 950,000 600,000 1,855,000
Funding Sources 2011 2012 2013 2014 2015 Total
Assessments 305,000 300,000 600,000 1,205,000
Water Trunk Fund 650, 650,000
Total 305,000 950,000 600,000 1,855,000
Wednesday, July 14, 2010
If,
Capital Plan
City of Andover, MN
2011 thru 2015
EP P'ruliect ect # 13- 48100 -01
Name Construct Clearwell at WTP
Type Lnprovement Department Water
Useful Life 50 Years Contact DPW / City Engineer
Category Improvements Priority 1 -High
Description
Construct a 2 million gallon clearwell adjacent to the water treatment plant.
Justification
In order to adequately supply treated water at an acceptable pressure to the entire distribution system in Andover, a two million gallon clearwell
must be constructed near the water treatment plant. The existing 500,000 water tower in the southwest part of town would be demolished as part of
this process. Construction of this clearwell and demolition of the existing 500,000 gallon tower would eliminate the low pressure zone currently in
the southwest part of town.
Budget hnpact/Other
Additional maintenance and monitoring would be required of the Sewer and Water department.
Expenditures 2011 2012 2013 2014 2015 Total
Construction 2,800,000 2,800,000
Total 2,800,000 2,800,000
Funding Sources 2011 2012 2013 2014 2015 Total
Water Revenue Bonds 2,800,000 2,800,000
Total 2,800,000 2,800,000
Wednesday, July 14, 2010
Capital Plan
City of Andover, MN
2011 thru 2015
Project # 14- 48100 -01
Project Name Construct Well #10
Type Improvement Department Water
Useful Life 25 Years I Contact DPW / City Engineer
Category Improvements Priority 1 -High
Description
'onstruct well #10 in Shadowbrook 2nd Addition on an existing city -owned lot to provide municipal water due to the increased demand.
Justification
As the City's population continues to grow, the demand for municipal water increases. Continuing to add wells to the City's water system is
essential to meet the demand.
Budget hnpact/Other
Increase energy and operating costs to the water system.
Expenditures 2011
2012 2013 2014 2015
Total
Improvement
200,000
200,000
Total
Funding Sources 2011
200,000
2012 2013 2014 2015
200,000
Total
Water Trunk Fund
200,000
200,000
Total
200,000
200,000
Wednesday, July 14, 2010
0
Capital Plan
City of Andover, MN
2011 thru 2015
Proiect # 15- 48100 -01
Project Name Construct Water Treatment Plant #2
Type Improvement Department Water
Useful Life 30 Years Contact DPW / City Engineer
Category Improvements Priority 1 -High
Description
Construct Water Treatment Plant No. 2 in Shadowbrook Development.
Justification
According to the Water Comprehensive Plan, the time table for the second water treatment facility will be needed at this time. The water treatment
plant that went on line in October 2003 is nearing the designed maximum for the amount of water treated per day. By adding this plant in the
Shadowbrook area, flows and pressures will also increase benefiting the entire system. This will also minimize the need to operate wells 2 and 3
that are having some quality issues.
Budget Impact/Other
There will be additional costs for operating, such as electricity, natural gas and chemicals.
Expenditures 2011 2012 2013 2014 2015 Total
Construction 8,000,000 8,000,000
Total 8,000,000 8,000,000
Funding Sources 2011 2012 2013 2014 2015 Total
Water Revenue Bonds 8,000,000 8,000,000
Total 8,000,000 8,000,000
Wednesday, July 14, 2010
rCA
Capital Plan
City of Andover, MN
2011 thru 2015
Project # 15- 48100 -02
Project Name Demolish 500,000 Gallon Water Tower
Type Improvement Department Water
Useful Life Unassigned Contact DPW / City Engineer
Category Improvements Priority 1 -Hi
Description
demolish the existing 500,000 gallon water tower located on the west side of town.
Justification
The existing 500,000 gallon water tower will be demolished and replaced by a new two million gallon water tower so the City's water distribution
system can be managed under one pressure zone, providing treated water to all residents on the system.
Budget Impact/Other
Maintenance of the existing water tower will no longer be required.
Expenditures 2011 2012 2013 2014 2015 Total
Improvement 200,000 200,000
Total 200,000 200,000
Funding Sources 2011 2012 2013 2014 2015 Total
Water Trunk Fund 200,000 200,000
Total 200,000 200,000
Wednesday, July 14, 2010
Capital Plan
City of Andover, MN
2011 thru 2015
Project # 12- 48200 -01
Project Name Sanitary Sewer Extensions
Type Improvement Department Sanitary Sewer
Useful Life 50 Years Contact DPW / City Engineer
Category Improvements Priority 1 -High
Description
Sanitary sewer extensions are necessary in areas within the MUSA boundary for future development. The following projects are proposed:
2012: Extend sanitary sewer west along Bunker Lake Boulevard from Blackfoot Street to just east of 7th Avenue ($440,000).
2013: Extend sanitary sewer trunk along Crosstown Boulevard from just west of the railroad tracks east to Prairie Road ($400,000).
Justification
The Bunker Lake Boulevard sanitary sewer extension would server properties east of 7th Avenue adjacent to Bunker Lake Boulevard. The
extension is included in the City's updated Comprehensive Plan. Construction would be in conjunction with Anoka County reconstructing Bunker
Lake Boulevard in this vicinity. A feasibility report was prepared for this project in 2007. Considerable cost savings could be achieved if this
project is constructed with the roadway reconstruction.
The Crosstown Boulevard trunk sanitary sewer would be extended to serve properties adjacent to Crosstown Boulevard and east of the railroad
tracks and ultimately east of Prairie Road. The extension has been recommended through the sanitary sewer report (2004 Sanitary Sewer Report),
subsequent studies of the system, and the updated Comprehensive Plan. Timing of this project is contingent upon development east of the railroad
Budget
routine maintenance including televising and cleaning will be required.
Exp enditures 2011
2012
2013 2014
2015 Total
Improvement
440,000
400,000
840,000
Total
Funding Sources 2011
440,000
2012
400,000
2013 2014
840,000
2015 Total
Assessments
Sewer Trunk Fund
440,000
400,000
440,000
400,000
Total
440,000
400,000
840,000
Wednesday, July 14, 2010
q1
Capital Plan
City of Andover, MN
2011 thru 2015
Project# 13- 48200 -02
Project Name Replacement - One Ton Truck w/ Plow #90
Type Equipment Department Sanitary Sewer
Useful Life 10 Years Contact DPW / City Engineer
Category Equipment Priority 1 -High
Description
Replace Unit #90, a 1997 Dodge W250 with snow removal equipment and 81,000 miles.
Justification
This truck will be monitored over the next couple of years to determine the appropriate time for replacement but at this time cost a holding steady.
It will be replaced with a one ton truck and modem snow removal equipment to make snow removal faster and more efficient.
Budget Impact/Other
Che new truck will have decreased maintenance issues and the modern snow equipment will make snow removal faster and more efficient.
Expenditures 2011 2012 2013 2014 2015 Total
Equipment 65,000 65,000
Total 65,000 65,000
Funding Sources 2011 2012 2013 2014 2 015 Total
Sanitary Sewer Fund 65,000 65,000
Total 65,000 65,000
Wednesday, July 14, 2010
Capital Plan
City of Andover, MN
2011 thru 2015
Project # 13- 48200 -03
Project Name Replacement - JetNac Truck #99
Type Equipment Department Sanitary Sewer
Useful Life 15 -20 Years Contact DPW / City Engineer
Category Equipment Priority 1 -High
Description
Replace Unit #99, a 1999 Vactor jet/vac truck with 17,700 miles. The new vehicle will be able to carry up to 2000 gallons and 600 feet of jetting
hose.
Justification
Approximately 13 miles or 15% of the sanitary sewer system is trunk mains with diameters of 12" - 36 ". These trunk mains are flowing near
capacity in some areas at the present time. By removing the sedimentation in these pipes the flow line will drop giving more room for additional
flows. In turn this could put on hold the addition of the designated lift station to by pass certain areas for a year or more. This type of unit can also
clean flared end sections in back yards and sedimentation ponds within a reasonable distance. This would allow some areas to be cleaned without
having to enter properties. Also with two trucks in operation more of the storm and sanitary sewer systems could be maintained to meet goals as
set up in the NPDES program. At the present time most of the departments efforts are geared towards the storm sewer system because of the many
failures and neglect that has taken place in the past. There are thirty six square miles of storm sewer systems and ninety miles of sanitary systems.
The storm sewers are maintained from the spring of the year and ending in the fall. The sanitary system is then maintained during the winter
months when conditions are less than favorable.
Budget Impact/Other
This truck will help save time with cleaning of the system. It will also allow the system to be cleaned under heavy flows which cannot be done
with the machine currently being used. This type of VAC truck will allow the operators to clean more of the system without having to stop
because the truck cannot handle the flows. It would save time by not having to plug mains and risk backups into basements because of some
unforeseen difficulty.
Expenditures 2011 2012 2013 2014 2015 Total
Equipment 357,000 357,000
Total 357,000 357,000
Funding Sources 2011 2012 2013 2014 2015 Total
Sanitary Sewer Fund 178,500 178,500
Sewer Trunk Fund 178,500 178,500
Total
357,000
357,000
Wednesday, July 14, 2010
r�
Capital Plan
City of Andover, MN
2011 thru 2015
Project # 14- 48200 -01
Project Name Rural Reserve Trunk Sanitary Sewer
Type Improvement Department Sanitary Sewer
Useful Life 50 Years Contact DPW / City Engineer
Category Unassigned Priority 1 -High
Description
Extension of trunk sanitary sewer from Bunker Lake Boulevard approximately parallel to Coon Crook to serve the Rural Reserve area. The
sanitary sewer will be constructed through existing neighborhoods and along South Coon Creek Drive then north into the Rural Reserve Area. It is
anticipated that the extension through the Rural Reserve may be constructed the following year, or as the market demands.
Justification
Che trunk sanitary sewer will be extended to serve future development of the Rural Reserve. The timing of this extension will be market driven
>ased upon developer timelines for the Rural Reserve. The extension has been recommended in the Trunk Sanitary Sewer Analysis for Designated
tural Reserve Areas.
Budget Impact/Other
Additional routine maintenance including televising and cleaning will be required.
Expenditures
Constru
2011 2012 2013 2014 2015 Total
2,250,000 1,250,000 3,500,000
Total 2,250,000 1,250,000 3,500,000
Funding Sources 2011 2012 2013 2014 2015 Total
Assessments 250,000 1,000,000 1,250,000
Sewer Revenue Bonds 2,000,000 250,000 2,250,000
Total 2,250,000 1,250,000 3,500,000
Wednesday, July 14, 2010
y"1
Capital Plan
City of Andover, MN
2011 thru 2015
Project # 15- 48200 -01
Project Name Yellow Pine Lift Station
Type Improvement Department Sanitary Sewer
Useful Life 50 Years Contact DPW / City Engineer
Category Improvements Priority 1 -High
Description
Install a lift station at Yellow Pine Street to divert flow from the Bluebird Street trunk line to the Pinewood trunk line. The wet well for this lift
station was constructed in 2005 as a part of the Crosstown Boulevard Improvements Project.
Justification
This lift station will allow additional capacity in the Bluebird Street trunk line to serve adjacent properties until the year 2020. This project is
development dependent.
Budget Impact/Other
Routine monitoring and maintenance of the lift station will be required.
Expenditures 2011
2012 2013 2014 2015
Total
Improvement
650,000
650,000
Total
Funding Sources 2011
650,000
2012 2013 2014 2015
650,000
Total
Sewer Trunk Fund
650,000
650,000
Total
650,000
650,000
Wednesday, July 14, 2010
q
Capital Plan
City of Andover, MN
2011 thru 2015
Project 4 11- 48300 -01
Project Name Storm Sewer Improvements
Type Improvement Department Storm Sewer
Useful Life 30 Years + Contact DPW / City Engineer
Category Utilities Priority 1 -High
Description
Each year, areas of the City are identified where improvements are required to maintain our storm sewer system. Maintenance items include
replacement of failing culverts, catch basins, and storm sewer pipes, erosion issues at storm sewer outfalls, and dredging of ponds and ditches.
Justification
Maintaining the City's storm sewer system improves water quality and public safety, and reduces the need for costly repairs in the future.
Repairing and maintaining these systems also allows public works to focus on and comply with requirements of the NPDES program, such as pipe
cleaning, inspections, and sweeping.
Budget Impact/Other
Repairing problem areas in the storm sewer system will reduce the yearly maintenance needs placed on the public works personnel.
Expenditures 2011
2012
2013
2014
2015
Total
Improvement 25,000
30,000
35,000
40,000
45,000
175,000
Total 25,000
30,000
35,000
40,000
45,000
175,000
Funding Sources 2011
2012
2013
2014
2015
Total
Storm Sewer Fund 25,000
30,000
35,000
40,000
45,000
175,000
Total 25,000
30,000
35,000
40,000
45,000
175,000
Wednesday, July 14, 2010
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US
TO:
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers
Jim Dickinson, City Administrator
2010 Budget Implementation Progress Report
July 20, 2010
INTRODUCTION
The 2010 Budget and Levy was the outcome of a number of budget workshops with the Council,
numerous staff meetings, a December 1, 2009 Public Hearing and adopted on December 15,
2009.
The 2010 Budget includes a total property tax levy of $10,856,299: $7,631,494 (70.3 %)
operational levy, $1,900,566 (17.5 %) debt service levy, and $1,324,239 (12.2 %) capital levy.
The 2010 gross levy reflects a 2.48% increase over 2009.
Administration will provide an update to the Council on how the budget year 2009 ended,
how that impacts the 2010 budtet, and to enter into dialogue on how the 2010 budtet is
progressing.
DISCUSSION
The following attachments with notations are provided to assist discussion; other documents may
be distributed at the meeting:
1. 2009 General Fund - Fund Balance Designations
2. Capital Equipment/Natural Disaster Reserve Fund Balances —As of June 30, 2010
3. General Fund Expenditure Budget Summary -Budget Year 2010 through June 2010
4. Investment Maturities Summary — June 2010 (Investments managed by City Treasurer)
ACTION REQUESTED
The Council is requested to receive a presentation and provide direction to staff.
City of Andover
General Fund
2009 Fund Balance Analysis
2009
Estimated
Budget
December 31, 2008 $ 4,175,035
2009 Fund Balance Increase (Decrease) 153,377
Total General Fund - December 31, 2009 4,328,412
Less Designations:
Snow Emergency
(65,000)
Public Safety
(65,000)
Facility Management
(65,000)
Information Technology
(65,000)
MVHC
(490,186)
2009 Budget Carryforwards
(79,500)
Prepaids / Inventory
(207,515)
Working Cash Flow
(3,291,211)
Estimated Balance Available for Adjustments $ 0
2009 Working Cash Flow Designation Calculation:
2010 Requested Expenditure
% of 2010 General Fund Expenditures
$ 9,102,628
36.157%
$ 3,291,211
_O_
CITY OF ANDOVER
Capital Equipment / Emergency Reserve
Fund Balance Designations
June 30, 2010
Fund Balance (including valuation) $ 9857086.55
Water Fund - Water Tower painting
Unallocated - Natural Disaster Reserve
Unallocated - Equipment / Building Reserve
Unallocated - Future Equipment
Unallocated subtotal
242,000.00
350,000.00
168,086.55
225,000.00
743,086.55
Total Designated $ 985,086.55
Balance Unreserved Undesignated
7/14/2010Cap Eq Reserve 2010 —3— 1 4 3
CITY OF ANDOVER
Capital Equipment/ Emergency Reserve
June 30, 2010
Water
Watertower Painting
Fund Balance, January 1, 2010 $ 242,000.00
Revenues
Total Revenues
Expenditures
Total Expenditures
Balance Remaining
$ 242,000.00
* to be transferred to the water trunk fund at the end of the year for reimbursement of the tower rehab
Brian Kraabel
g o� 3
Unallocated
Fund Balance, January 1, 2010
Revenues
Interest allocation
Levy - July
Levy - Dec
Levy - Accrual
MVHC
Misc
Sale of Used Equipment
Total Revenues
Expenditures
CIP 1041900 -01 Annual Parking Lot Maintenance
CIP 1041900 -02 Carpet/ Tile Repair
CIP 10- 42200 -01 Replacement - Fire Engine #11
CIP 1045000 -01 Replace / Repair Play Structures
CIP 10- 45000 -02 New - Zero -turn mower
Miscellaneous
Garden Plot
Fire Engine #11 - Misc Items
Total Expenditures
Balance Remaining
CITY OF ANDOVER
Capital Equipment / Emergency Reserve
June 30, 2010
garden plot
fire tanker
$ 23,000
$ 10,000
$ 225,000
$ 45,000
$ 8,500
$ 311,500
$ 15,000.00
Jim Dickinson
Unallocated Natural Disaster Reserve
$ 417,872.07 $ 350,000.00
417.15
2,150.10
22, 500.00
25,067.25
26,145.40
8,975.60
8,500.00
3,501.69
2,730.08
49,852.77
$ 393,086.55
$ 350,000.00
3 e� 3
CITY OF ANDOVER
General Fund Budget Summary Totals
Budget Year 2010
9-
2009
2010
REVENUES
Budget
Jun YTD
% of Bud
Final
Budget
Jun YTD
% of Bud
General Property Tax
$
6,651,795
$
-
0%
$
6,588,601
$
7,308,495
$ -
0%
Licenses and Permits
442,580
110,395
25%
291,903
237,055
143,622
61%
Intergovernmental
828,689
218,137
26%
595,002
567,498
275,545
49%
Charges for Services
620,022
271,266
44%
701,289
543,500
289,908
53%
Fines
95,375
45,274
47%
110,779
100,750
52,163
52%
Investment Income
115,000
18,057
16%
76,772
65,000
5,555
9%
Miscellaneous
83,550
84,347
101%
130,523
83,400
86,977
104%
Transfers In
196,930
196,930
100%
196,930
196,930
196,930
100 0 /0
Total Revenues
$
9,033,941
$
944,406
10%
$
8,691,799
S
9,102,628
$ 1,050,700
12 %'
2009
2010
EXPENDITURES
Budget
Jun YTD
% of Bud
Final
Budget
Jun YTD
% of Bud
GENERAL GOVERNMENT
Mayor and Council
$
108,375
$
59,166
55%
$
105,319
$
104,251
$ 53,543
51%
Administration
152,701
62,532
41%
128,532
130,997
59,200
45%
Newsletter
25,000
12,020
48%
22,405
23,000
10,314
45%
Human Resources
62,773
6,818
11%
54,625
60,691
6,728
11%
Attorney
178,500
58,644
33%
172,900
178,500
71,805
40%
City Clerk
101,121
48,895
48%
96,621
95,824
45,854
48%
Elections
6,372
3,080
48%
6,139
49,006
2,943
6%
Finance
221,760
117,226
53%
210,204
198,836
109,882
55%
Assessing
152,500
117,419
77%
120,113
152,500
-
0%
Information Services
140,417
66,190
47%
122,614
154,106
62,565
41%
Planning & Zoning
360,470
159,467
44%
323,681
322,056
158,175
49%
Engineering
435,405
190,841
44%
388,285
384,083
181,969
47%
Facility Management
484,328
202,145
42%
409,929
581,457
208,944
36%
Total General Gov
2,429,722
1;104,443
45%
2,161,367
2,435,307
971,922
40%
PUBLIC SAFETY
Police Protection
2,545,642
1,272,821
50%
2,545,642
2,599,246
1,299,623
50%
Fire Protection
1,105,102
424,608
38%
998,351
1,063,959
439,269
41%
Protective Inspection
452,938
217,682
48%
435,102
339,931
156,613
46%
Civil Defense
16,909
10,152
60%
14,935
15,794
11,698
74%
Animal Control
10,750
3,238
30%
11,376
9,970
2,400
24%
Total Public Safety
4,131,341
1,928,501
47%
4,005,406
4,028,900
1,909,603
47%
PUBLIC WORKS
Streets and Highways
623,378
264,158
42%
567,090
548,732
247,326
45%
Snow and Ice Removal
516,036
264,638
51%
462,849
485,573
265,216
55%
Street Signs
169,913
83,119
49%
159,213
193,458
95,850
50%
Traffic Signals
34,000
9,193
27%
26,090
36,000
8,409
23%
Street Lighting
33,400
13,456
40%
32,666
36,400
13,317
37%
Street Lights - Billed
160,000
71,651
45%
180,641
200,000
75,564
38%
Park & Recreation
887,749
355,922
40%
838,033
870,460
343,313
39%
Recycling
98,607
40,624
41%
85,527
117,298
46,786
40%
Total Public Works
2,523,083
1,102,761
44%
2,352,109
2,487,921
1,095,781
44 %'
OTHER
20,000
19,540
98%
19,540
230,000
18,691
8%
Total Other
20,000
19,540
98%
19,540
230,000
18,691
81%
Total Expenditures
$
9,104,146
$
4,155,245
46%
S
8,538,422
$
9,182,128
$ 3
44 %!
NET INCREASE (DECREASE)
$
(70,205)
$
(3,210,839)
$
153,377
$
(79,500)
$ (2,945,297)
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1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US
TO:
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers
Jim Dickinson, City Administrator
2011 Budget Development Discussion
July 20, 2010
INTRODUCTION
The City.Finance Department distributed to all City Departments their base budgets, personnel
services estimates, capital budget forms, and line item budget pages on May 5 th to get the 2011
budget development process underway. Since that date, Finance's primary focus has been placed
on preparing revenue estimates and expenditure monitoring. The deadline for City Department
Heads to submit their proposed budgets to Finance was July 1 Finance is now in the process of
compiling all the submissions, reviewing with all the departments, and on July 27
Administration anticipates submitting a proposed budget to the City Council. For future budget
dates refer to the attached 2011 Budget Development Calendar.
The primary focus of this workshop discussion is to update the Council on progress and to
receive direction on some outstanding items that will impact the 2011 proposed budget
Items underlined will be covered in detail at the workshop, as will notes covered on the various
attachments to the staff report.
DISCUSSION
At the April 6 th Regular City Council meeting the Council adopted the following 2011 Budget
Development guidelines:
1) A commitment to a City Tax Levy to meet the needs of the organization and positioning the
City for long -term competitiveness through the use of sustainable revenue sources and
operational efficiencies.
Note: Council's further direction over the past few workshops has been for
Administration to target a 0% increase in the Gross City Tax Levy. A preliminary 2011
levy proposal to meet this guideline is attached.
2) Continued development of a procurement and financial plan to appropriately structure the
expenditure of bond proceeds generated from the successful 2006 Open Space Referendum.
Note: The City is currently negotiating on two open space property purchases and has
applied for two separate grants to help offset the purchases. The City Council will be
reviewing one of the two open space property purchase in detail at a Closed Session as
part of the July 20 regularly scheduled City Council meeting.
3) A fiscal goal that works toward establishing the General Fund balance for working capital at
no less than 35% of planned 2011 General Fund expenditures and the preservation of
emergency fund balances (snow emergency, public safety, facility management &
information technology) through targeting revenue enhancements or expenditure limitations,
in the 2010 adopted General Fund budget.
Note: The General Fund Fund Balance is discussed in detail later in this report; this
guideline will be attained in the 2011 proposed budget
4) A commitment to limit the 2011 debt levy to no more than 25% of the gross tax levy and a
commitment to a detailed city debt analysis to take advantage of alternative financing
consistent with the City's adopted Debt Policy.
Note: Current analysis is indicated that this guideline will be met easily; the percentage
will likely be between 17 to 19 %, current estimate is 17.77 %.
5) A comprehensive review of the condition of capital equipment to ensure that the most cost -
effective replacement schedule is followed. Equipment will be replaced on the basis of a cost
benefit analysis rather than a year based replacement schedule.
Note: This is being done as part of the 2011 -2015 Capital Improvement Plan
development process, progress on this process is provided .at each Council workshop.
The 2011 -2015 CIP is scheduled for adoption in October 2010.
6) A team approach that encourages strategic planning and service sharing opportunities to meet
immediate and long -term operational, staffing, infrastructure and facility needs.
Note: In past years special attention was given to staffing through this budget process,
two department consolidations initiated in 2008 were fully implemented in 2009 and are
showing strong efficiencies. Also, similar to the 2008 and 2009 budgets, part of the
adopted 2010 budget includes some staff positions that were eliminated, replacements
delayed /eliminated, resources redirected and a work hour reduction plan (furlough)
initiated in September 2009 and ending in early July 2010 as a general directive,
voluntary furlough options will be accommodated through December 2010.
This same philosophy is been used during the 2011 Budget development process.
7) A management philosophy that actively supports the funding and implementation of Council
policies and goals, and a commitment to being responsive to changing community conditions,
concerns, and demands, and to do so in a cost effective manner.
Note: The 2011 budget development process is paying special attention to the declining
housing market relative to a limited number of new housing starts, declining property
values, the significant number of foreclosures and overall conditions in the local
economy.
-�L -
Fund Balance Forecast Update:
The "Final" Comprehensive Annual Financial Report for the year ended December 31, 2009
reports the City did achieve its 2010 budget goal of establishing the General Fund fund balance
for working capital at no less than 35% of planned 2010 General Fund expenditures
($9,102,628). $3,291,211 was available, which equates to a 36.157% fund balance for working
capital for the 2010 Budget. The work done by Staff relative to the 2009 revenue and
expenditure budgets assisted greatly in achieving the Council 2010 budget guideline. A listing of
all General Fund Fund Balance reservations /designations is attached.
In addition to the working capital fund balance designation, the City was successful in preserving
General Fund emergency reserve fund balances for core services. These reserves were created
through the past three years budget processes and are intended to be available for the identified
purpose and to prevent budget spikes in future years. Listed below are the current General Fund
emergency reserve fund balances:
Excessive Snow Emergency Events
$65,000
Facility Management Building Failures
$65,000
Information Technology System Failures
$65,000
Public Safety Equipment Failures
$65,000
Lastly, it should also be noted that fund balance was designated in the amount of $79,500 for
2009 Budget Carryforwards, and most importantly $490,186 was designated to deal with the
forecasted 2010 Market Value Homestead Credit unallotments. The most recent legislative
session final outcome indicates the 2010 MVHC cut will be approximately $528,122.
For the 2011 Budget Development process, Adm inistration/Finance is committed to maintainin
the 2011 budget development guideline that works toward establishing the General Fund balance
for working capital at no less than 35% of planned 2011 General Fund expenditures and the
preservation of the emergency fund balances through targeting revenue enhancements and
expenditure limitation in the 2010 adopted General Fund budget. The expenditure limitation is
for all departments to target 97% of non - personnel related expenditures.
Budget Development & Levy Limits:
Administration/Finance will continue to meet with the various departments on their 2010
budgets. As part of those discussions, Administration/Finance is reviewing with departments
their line item budgets, capital requests and 2010 revenue and expenditure estimates to assure
compliance with Administration's 97% expenditure directive.
The availability of additional tax levy in 2011 is significantly limited by the forecasted taxable
market value percentage decrease (approximately 9.21 %) below what was available for the 2010
budget and from the 2008 legislative session that added Levy Limits for all cities over 2,500 in
population for tax years 2009, 2010 & 2011.
Administration/Finance will again submit to the State Department of Revenue by September 30,
2010, the "Certification of Payable Special Levies ", that certification amount will be deducted
from the City's 2010 gross levy to determine our 2010 levy base. In summary the City will be
allowed a percentage increase over a 2010 levy base and will be eligible for some special levies
-3
for 2011. That percentage increase allows for an increase of the lesser of 3.9% or the rate of
inflation, in addition, increases will be allowed for household and commercial growth (which
Andover's amount will be very minimal). At this point, staff is not sure what the State will be
using as the rate of inflation, but our research indicates that it will be approximately 1 - 2 %
Relative to the newly prescribed special levies for 2009 -2011, the City of Andover is eligible for
the special levy to pay costs attributable to wages and benefits for the sheriff contract and Fire
Department. For the 2009 & 2010 levies, it was determined that it was not advantageous for the
City to elect to use that special levy. The 2011 Budget may require a second look since it is
forecasted that the City's total market value growth may continue to decline in the next few
ears
Lastly, under current state law, cities have the ability to levy back for lost 2008, 2009, 2010 and
2011 aids (in total approximately $1 million). While at face value this opportunity may look
attractive the City of Andover, due to the economy and local budget concerns a full recapture
may not be feasible. The maximum levy recapture of lost aid for the 2010 levy was $547,088;
196,150 lost 2008 MVHC and $350,938 the 2009 unalloted MVHC. The City recaptured
$493,988 in the 2010 levy. The Cily will again have the ability to levy back the 2010 unalloted
MVHC of $528,122 and the announced 2011 unalloted MVHC of $490,049 a special 2011 levy
The total amount that can be recaptured with the 2011 levy totals $1,018,17 1 but realistically the
recapture amount the City could consider to maintain a 0% gross levy increase is likely $490,000
to $530,000, currently City Administration is recommending recapturing $490,048.
Staffing/Furlough:
No new staffing requests are anticipated from City Departments for the 2011 budget
Administration's first request, if funding were available would be to exercise the recall of the
Public Works employee that was laid off as part of the 2010 budget process
The four (4) hour per pay period furlough directive that was initiated in September of 2009,
based on Council direction was lifted on July 2, 2010, although some voluntary furloughs (seven
employees) will continue until December 31, 2010_ The removal of the furlough will provide
needed staffing availability to maintain adequate service levels to the public, also the removal of
the furlough is the first step in the process to get the City back to appropriate staffing levels.
Personnel Related Implications:
To date the following are projected issues facing personnel related expenses:
1. The current salary compensation package is competitive with other government entities
At this point in the 2011 budget process Administration is proposing a wage freeze for
2011 which would mean no Step increases and no cost of living adjustment (COLA).
If a COLA was considered each 1% increment would have approximately a $33,000
impact to the General Fund, if pay steps were granted the General Fund impact would be
approximately $40,000. Council feedback/direction will continually be sought on this
topic throughout the budget development process.
�yti
2. A midyear review of the health plan was conducted with our broker on July 14 The
insurance claims trends at this time appear to be favorable. The initial proposed 2011
budget for health insurance was to carry a 10% increase with future hopes of a lesser or
no increase, but with the passage of the Federal Health Care Reform and the potential for
some increased costs and administration the League of Minnesota Cities recommended
budgeting for about a 15 - 18% increase regardless of each city's health insurance carrier.
With that in mind, Administration/Finance did modify our initial estimate to a 25%
increase for health insurance in early June. The City's broker does not side with the
League of Minnesota Cities' recommendation, and after detailed discussion with the
broker, in Andover's case City Administration also disagrees with the League and will be
reducing the insurance estimate to 12 %.
The City currently offers the employees a high deductible plan ($5,000 family, $2,500
single) with a health spending account (HSA), this was implemented in 2006. As part of
the program, the City pays for 100% of a single health insurance premium, 76% for a
family health insurance premium and contributes annually to the employees HSA.
3. At the most recent legislative session legislature approved increased em llooyee and
employer contributions to the Public Employee Retirement Association (PERA) as part of
the most recent public pension legislation, the necessary modifications are being
implemented into the budget.
Contractual Departments:
1. The City Attorney placed a freeze on legal fees for 2010 and is proposing for the 2011
contract he would remain at the 2010 rate if City employees are not granted a COLA but
if a COLA is provided to the City employees he would request the same.
2. The Law Enforcement 2010 expenditure budget is $2,599,246 which is offset by a Police
State Aid revenue budget of $112,860 and School Liaison revenue budget of $83,988
reflecting a net tax levy impact of $2,486,386. The current Sheriff's contract provides
for:
a. 80 hours per day of patrol service
b. 12 hours per day of service provided by a Community Service Officer
c. School Liaison Officers in the middle school and high school
d. Patrol Investigator
e. 50% of the Crime Watch Program's coordinator position.
It should be noted that the Sheriff's Department always provides the required number of
deputies for all hours contracted by the City. If the Sheriff's Department has a vacancy
or a deputy is injured etc.., they still provide the City with a deputy at straight time even
though they may have to fill those hours with overtime which at times may cost the
Sheriff's Department additional, but is not billable per the contract.
For the 2011 Anoka County Sheriff's contract, City Administration has negotiated a
status quo contract (proposal attached). The negotiations have yielded a very slight
percentage increase of less than 1%; staff is working toward getting the contract before
the Council for approval in the next few months.
-5-
Council Memberships and Donations /Contributions:
The following memberships are included in the 2010 Budget and are presented at their fiscal
impact in the 2010 General Fund budget; we are still waiting on most of the proposed 2011
proposals:
• League of Minnesota Cities $18,635 - Staff est. $19,200
• North Metro Mayor $13,709 - Staff est. $ 14,000
• Association of Metropolitan Cities (AMM) $ 8,635 - Staff est. $8,900
� GeHHHtfflity Sehe°'° $-45,200 - Discontinued for 2011
■ Mediation Services $ 3,323 - Staff est. $3,500
■ YMCA — Water Safety Program $ 5,500 - CC direction needed
■ Youth First (Neighborhood Center) $12,000 - CC direction needed
■ Central Center for Family Resources $ 1,500 - CC direction needed
** Please refer to attached letter notifying Community Education of the Councils intent.
The following donations /contributions are in the 2010 budget and presented at fiscal impact for
the 2010 budget in other funds:
f • -H 10 /1 69 r „�d e �ti�� 1 R d/rid � a Gone in 2011
•, � �,. •• .vu u cT - ancc—
■ Youth First - City Partner Fee $ 7,500 Charitable Gambling Fund
■ Alexandra House $10,000 Charitable Gambling Fund
■ Senior High Parties $ 1,200 Charitable Gambling Fund
Staff is seeking direction from the Council for the funding requests in the 2011 budget. If
funding is provided, Administration /Finance would suggest that any funding coming from
the Charitable Gambling Fund would be contingent on available resources.
Capital Projects and Debt Service Funds
Capital Projects Levy:
Capital Projects Levy — The 2010 Capital Projects Levy Budget specifically designates
$1,324,239 of the general tax levy to capital projects and equipment needs relating to Capital
Outlay ($210,000), Road and Bridge ($1,003,056), Pedestrian Trail Maintenance ($51,773) and
Park Projects ($59,410). Specific designation of the tax levy to anticipated City needs and
priorities for transportation and trail maintenance, park projects and equipment outlays allows the
City to strategically allocate its resources and raise the public's awareness of City spending
priorities. The Road and Bridge levy is calculated according to Council Policy based on annual
growth increases, with Capital Outlay, Pedestrian Trail Maintenance and Park Levies increased
according to the City Council budget guidelines.
• Road and Bridge — This levy is proposed for transportation programming related to
maintaining City streets, roadways and pedestrian trails. This would be the sixth year that
a portion of the Road & Bridge Fund is dedicated to pedestrian trail maintenance. This
levy is also used for the City's seal coating and crack sealing programs and for street
overlays. (Based on the funding formula $1,064,959 is proposed for 2011.)
^G
Park Improvements — This levy is proposed as an annual appropriation to be used to
underwrite a wide range of park improvement projects as recommended by the Park and
Recreation Commission and approved by the City Council. This funding is intended to be
a long -term supplemental source of capital funding for park projects that would be
separately identified in the City's Five -Year Capital Improvement Plan. Staff is
recommending a slight increase to $61,500 for 2011.)
Capital Equipment/Projects — Under the Capital Projects Levy a levy is proposed to be
designated to capital improvement/equipment project expenditures identified through the
CIP process. Through this designation, the City, over time, will build a fund reserve to
avoid cash flow "spikes" and address a wide range of capital improvement needs such as
facility maintenance projects under a more controlled spending environment. Staff is
recommending a slight decrease to $200,000 for this levy amount for 2011.)
Debt Service Levy:
Annually the Finance Department conducts a detailed debt service analysis to monitor
outstanding debt and to look for early debt retirement or refinancing opportunities that will yield
interest expense savings to the City. That process is not vet complete and the Debt Service Fund
Budgets below, while close to what is expected for 2011, are not final.
The preliminary 2011 Debt Service levy tentatively provides for the following debt service
payments:
• 2004A G.O. Capital Imp. Bonds
$
412,320
• 2004 EDA Public Facility Revenue
$
960,858
• G.O. Equipment Bonds (To be issued)
$
85,000
• 2008 G.O. Equipment Certificate
$
188,972
• 2010 G.O. Open Space Bonds
$
139,179
• 2009 G.O. Equipment Certificate
$
142,783
Total
$1,929,112
The levy for the 2004 EDA Public Facility Bonds is present at a level that is about $100,000
below the levy identified in the original pro -forma analysis for the community center. It should
be noted that this levy is scheduled to be reduced significantly starting in 2013, the levy will
basically be offset by a significant portion of the $635,000 YMCA annual rental payment.
Other Discussion Topic
Newsletter Discussion — Staff distributed various examples of newsletters that the City Council
may want to consider at the last workshop Those examples were public /private collaborations
where the newsletter is funded via advertisements rather than general fund tax levy. Staff has
received proposals from the organizations and the Newsletter Committee is reviewing_
ACTION REQUESTED
The Council is requested to review the aforementioned report, receive a presentation from staff,
and provide comments and direction to staff.
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City of Andover
General Fund
2009 Fund Balance Analysis
2009
Estimated
Budget
December 31, 2008 $ 4,175,035
2009 Fund Balance Increase (Decrease) 153,377
Total General Fund - December 31, 2009 4,328,412
Less Designations:
Snow Emergency
(65,000)
Public Safety
(65,000)
Facility Management
(65,000)
Information Technology
(65,000)
MVHC
(490,186)
2009 Budget Carryforwards
79 500
Prepaids / Inventory
(207,515)
Working Cash Flow
(3,291,211)
Estimated Balance Available for Adjustments $ 0
2009 Working Cash Flow Designation Calculation:
2010 Requested Expenditure
% of 2010 General Fund Expenditures
$ 9,102,628
36.157%
$ 3,291,211
t
`,).
Andover - Cost Summary
January 2011 - December 2011
1. PERSONNEL
A. Sworn Deputy Sheriff
1.) 16.80 Patrol Deputies 1,071,645
2.) 7 Overtime (Average hourslmonth per Deputy) 68,781
3.) 2 Liaison Officers 127,577
4.) 1 Patrol Investigator 64,688
B. Non -Sworn C.S.O. 69,204
Non -Sworn C.S.O. - Parks 8,216
C. Crime Watch Coordinator 20 hours /week 23,945
Benefits for Sworn and Non -Sworn Personnel
Total Benefits 594,178
TOTAL PERSONNEL COSTS
11. VEHICLE
A. Police Equipped Vehicles 4 Squads
B. C.S.O. Vehicle 1 Vehicle
C.S.O. Vehicle - Parks 1 Vehicle 1/2 Year
C. Liaison Vehicle 2 Vehicle
D. Crime Watch Coordinator Vehicle - 1/2
E. Patrol Investigator Vehicle
F. Total Maintenance Costs for all vehicles
1.) Vehicle
2.) Emergency & Communications Equipment
3.) Emergency Vehicle Equip. replc fee
4.) Insurance
5.) Cellular Telephone
Total Maintenance Costs
TOTAL VEHICLE COSTS
11(. Administrative Costs & Crime Watch Program Costs
Administrative, Clerical, Etc.
IV. TOTAL COST TO CONTRACTING MUNICIPALITY
Less Amount Received From State for Police State Aid
NET COST TO CONTRACTING MUNICIPALITY
$2,028,235
102,000
7,200.00
3,600.00
14,400.00
2,650.00
7,200.00
197,800
15,832
2,500
22,950
4,620
243,702
$380,752
$206,420
$2,61 5,407
112,860
$2,502,547
'This figure is determined by the State and is subject to fluctuation.
The latest estimate is $5,700 per Deputy. Revenue received is for previous year Deputy hours hired prior to July 1
Detail Attached
--11 -
Andover Eighty Hour Coverage 365 DAYSNEAR
January 2011 - December 2011 Twelve Hours G.S.O. 365 DAYSIYEAR
Park CSO Twenty Hours/Week -
Aprii Through September
L PERSONNEL
A. Sworn Deputy Sheriff
1.) 16.80 Deputies at $5,316 /month
$1,071,645
2.) 7 Overtime (Average hours /month per Deputy)
68,781
3.) 2 Liaison Officer
127,577
4.) 1 Patrol Investigator
64,688
B. Non -Sworn C.S.O.
69,204
Nan -Sworn C.S.O. - Parks
8,216
C. Benefits for Sworn and Nan -Sworn Personnel
P.E.R.A. (Sworn)
191,908
P.E.R.A. (Non -Sworn)
5,613
FICA
5,923
Medicare
19,324
Severance Allowance
34,126
Unemployment Compensation
2,115
Life Insurance
832
Health Insurance
269,775
Dental Insurance
7,920
Long Term Disability Insurance
2,932
Worker's Compensation
21,293
Uniforms
21,082
Total Benefits
562,849
TOTAL PERSONNEL COSTS
$1,992,953
Ill. VEHICLE
A. Police Equipped Vehicles 4 Squads
102,000
B. C_S.O. Vehicle 1 Vehicle
7,200.00
C.S.Q. Vehicle - Parks 1 Vehicle 1/2 Year
3,600.00
C. Liaison Vehicle 2 Vehicle
14,400.00
D. Investigator Vehicle 1 Vehicle
7,200.00
D. Maintenance Costs
1.) Vehicle
195,400
2.) Emergency & Communications Equipment & replc.fee
15,832
3.) Emergency Vehicle Equipment repic. Fee
2,500
4.) Insurance
21,600
5.) Cellular Telephone
4,440
Total Maintenance Costs
239 772
TOTAL VEHICLE COSTS
$374,172
111. Administrative Costs
Administrative, Clerical, Etc.
$199
IV. TOTAL COST TO CONTRACTING MUNICIPALITY $2,566,420
*Less Amount Received From State for Police State Aid 112,860
NET COST TO CONTRACTING MUNICIPALITY $2,453,560
`This figure its determined by the State and is subject to fluctuation.
The latest estimate is $5,700 per Deputy, Revenue received is for previous year Deputy hours :sired prior to August 1
_1 Ll
Andover Crime Watch Coordinator
January 2011 - December 2011 Average 20 Hours/Per Week
260 DAYS /YEAR
LPERSONNEL
A. Civilian
1.) 1 Crime Watch Coordinator
47,890
B. Benefits for Non-Sworn Personnel
P.E.R.A. (Non-Sworn)
3,472
FICA
3,664
Severance Allowance
1,293
Unemployment Compensation
72
Life Insurance
40
Health Insurance
13,625
Dental Insurance
400
Long Term Disability Insurance
105
Worker's Compensation
15
Uniforms
0
Total Benefits
22,686
TOTAL PERSONNEL COSTS
$70,576
11. VEHICLE
A. Crime Watch Coordinator 1 Vehicle leased annually 5,300
B. Maintenance Costs
1.) Vehicle 4,800
2.) Cell Phone 360
3.) Insurance 2,700
Total Maintenance Costs 7,860
TOTAL VEHICLE COSTS $13,160
Ill. Administrative Costs
Administrative, Office Space, Office Supplies, Etc. $7,239
IV. Program Costs $7,000
V. TOTAL COST OF CRIME WATCH PROGRAM $97,975
V1. CRIME WATCH PROGRAM
City Of Andover 50 % $48,987
NET COST TO CONTRACTING MUNICIPALITY $48
- Is -
Analysis Of Patrol Staffing Requirements
Indover
1. Community Generated Workload
• Calls For Service
11,089.00 z
• Handling time /CFS in hrs. ( @34:18 Actual)
0.57
• Total CFS handling time in hrs.
6,317.03
• Officer back -up rate ( @1.4 — Est.)
0.40
• Officer back -up time (back -up @75% of first unit time on scene) in hours.
1,895.11
• Number of bookings (Est.)
234.00
• Booking time (Est. (P 0.75 hrs/booking) in hours
175.50
• Number of reports
11,089.00
• Report writing time (est. @ 30 minutes min. avg) in hours
5544.5
Total Time Required To Handle
Community Generated Workloads (Hrs.)
13,932.14
2. Time for Preventative Patrol and
Self Initiated Activities Alternative
Levels of Proactivily), in Hours.
- 50% of Available Time 13,932.14
• 40% of Available Time 9,288.10
3. Total Time Reguired To Handle* Botts
Reactive and Proactive Activities fln Hrs.)
• @ 50% of Available Time 27,86429
• @ 40% of Available Time 23,220.24
4. Officer Availability
Est. Availability
• Net shifts worked 2,080
• Net hours lost on shift 362
Net hours worked each year 1,718
5. Deputies Reguired to Dandle'WorkIcOds
- @ 50% of Proactive Time 16.22
• @ 40% of Proactive Time 13.52
6. Deputies Reguired Givers Est. Turnoyer
and Time Needed to AcadernM and Field Train
• @ 50% of Proactive Time 16.77
• @ 40% of Proactive Time 13.97
Based on 2009 Calls for Service
-16
July 9, 2010
Anoka- Hemiepin School District Community Education
Reid Mortensen, Community /Education Supervisor
2727 Ferry Street North
Anoka, MN 55303
Re: City of Andover Community Education Partnership
Dear Reid,
The City of Andover is providing this letter as notice that the City of Andover will be
discontinuing funding for Community Education effective December 31, 2010. That date was
selected since the City currently has funds budgeted to that date.
It should be noted that the City of Andover does recognize the value in the Anoka/Hennepin
Community Education partnership, but with the current economy and the related municipal
budget concerns, the City has to make the primary focus of our financial resources on City basic
services where the City has had to make significant cuts over the past few years.
In closing, the City of Andover is appreciative of the past Anoka/Hemiepin Community
Education partnership and will continue dialogue at our budget meetings to determine if the
possibility of considering funding beyond December 31, 2010 can happen.
If you have any questions, do not hesitate in contacting me at 763 -767 -5110
—) -7 -