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HomeMy WebLinkAboutJune 28, 1977 o o U CITY of ANDOVER o o PLANNING AND ZONING COMMISSION Regular Meeting - June 28, 1977 AGENDA Approval of Minutes l. Corom. #4-77-1 2. Comm. #3 - 77 - 7 3. Comm. #6-77-4 4. Comm. if4-77-5 5. Comm. #6-77-5 6. Comm. #6-77-6 Buildability Ordinance Continued Public Hearing Constance Free Church Variance Request Continued Leonard McLaughlin Variance Request Planning Consultant Selection Discussion on unsafe, dilapidated buildings Revised zoning ordinance discussion 7. Ordinance Violations Report (', '-, McCombs-Knutson, Inc. Interview Publish On June 24, 1977 o o o o o o 0 C''J'Y 01 ANDOVER o REGULAR PLANNING AND ZONING COMMISSION MEETING June 28, 1977 MINUTES The Regular Meeting of the Andover Planning and Zoning Commission was called to order at 7:35 P.M. by Chairman Don Jacobson on June 28, 1977 at the Andover Community Center, 1685 Crosstown Boulevard NW, Anoka, Minnesota 55303. Commissioners Present: d'Arcy Bosell, Walter Bruns, James Elling, John Johanson, Ralph Kishel, Larry Retzlaff Minutes of June 14, 1977 Corrections: page 5 - Motion - 3rd line from bottom - change "as recommended" to "per the recommendation" page 6 - 2nd motion - 3rd line - change spelling of "preliminaty" to "preliminary" Motion by Commissioner Retzlaff, seconded by Commissioner Bosell, to accept the Minutes of June 14, 1977 as amended. Motion carried unanimously. Discussion on unsafe, dilapidated buildings (Comm. #6-77-5) Chairman Jacobson advised that there is a provision in the State Building Code which the City has adopted already, so we don't need anything else so the matter will be dropped. Buildability Ordinance Continued Public Hearing (Comm. #4-77-1) The Commission had copies of two letters from City Attorney, William G. Hawkins, and also a letter from Jim Thurston and Dave Clough, Andover Building Officials. Attorney Hawkins' letter expressed his feelings on having a problem enforcing the Ordinance, in his opinion. Motion by Commissioner Bruns, seconded by Commissioner Kishel, Section V of the proposed Buildability Ordinance be changed to as per Section V of Bill Hawkins' letter dated June 24, 1977. carried unanimously. that read Motion Discussed Building Officials' letter. The Commissioners felt that if the Building Officials needed additional help, they could hire someone to do the necessary soil borings or get information and help from the City Engineer with soil maps, etc. Amendment by Commissioner Bruns, seconded by Commissioner Kishel, to change the previous motion to Section VI. Motion carried unanimously. o o o o o Planning and Zoning Commission Meeting Minutes - June 28, 1977 Page 2 Motion by Commissioner Bruns, seconded by Commissioner Bosell, that the Planning and Zoning Commission recommend to the Andover City Council the adoption of AN ORDINANCE RELATIVE TO NOTIFICATION OF BUILDABILITY OF LOTS OF RECORD IN ANY SUBDIVISION AND BUILDABILITY OF PARCELS OF UNPLATTED LAND USED AS A SITE FOR CONSTRUCTION OF A DWELLING UNIT for the reasons being: 1) that the proposed Ordinance provides protection for purchasers of platted and unplatted land in the City of Andover. 2) that the Building Inspector is provided with "tools" to help in the analysis of soil conditions for granting certifications. 3) that the -- pIPposed Ordinance will help in the future development of Andover and provides for the safe transfer of buildable lots and/or unplatted land. 4) a public hearing was held and no opposition to the Ordinance was expressed. 5) the acceptable Attorney's opinion was received by the Planning and Zoning Commission in December, 1976 and June, 1977. Amendment by Commissioner Retzlaff, seconded by Commissioner Bosell, to change #5 to read - the City Attorney has made comments and his recommendations have been considered. o Amendment and Motion carried unanimously. This will be on the City Council Agenda JHne 21, 1977. ;J<<ly _ <:'-0 r<-e-c.3 ed. 7.0....77 McCombs - Knutson Associates, Inc. Interview William H. (Skip) McCombs and Steve Harvey were present for interview tonight because of a conflict and inability to attend last nights special meeting. Mr. McCombs said the company is 11 years old and employees 75 people so are one of the larger firms. They provide land surveying, engineering, some architecture, planning, and a fairly wide variety of services. They represent 35 cities in Minnesota, Iowa, and Wisconsin. Those near are Elk River, Dayton, and Rogers. Presently they are working with Dayton to bring their Plan into compliance with the Metropolitan Council. Mr. Harvey said that they had gone to Met Council and gotten a copy of the Andover systems statement to review and he explained to the Commission the work program that McCombs has proposed. They read the Grow Township Community Development Plan and compared it to the systems statement to come up with their proposal. Their first approach would be to go to Met Council and iron out the systems statement. They explained further the costs, tentative schedule, etc. o Chairman Jacobson asked, "How do you feel you can plan for the City the issue of an airport will not be decided until January 1, 1978? can you start earlier?" Mr. McCombs, "We would gather together all data - topography, existing facilities, sewer, transportation, etc. in order to have everything ready to go." Chairman Jacobson, "We have various committees working on these items. Would you incorporate their ideas into your plan, work with them, or delete them?" Mr. McCombs, "We would use the information if possible. It would depend on the materials they came up with - whether it was feasible or not and also, somebody has to tie it all together." when How the o o o o o o o Planning and Zoning Commission Meeting Minutes - June 28, 1977 Page 3 Commissioner Elling - Have you had any experience with M.A.C.? Mr. McCombs - no. Commissioner Kishel asked if they had experience in reviewing ordinances and zoning. Mr. McCombs replied that from a technical standpoint they have. They just did Rockford's Ordinances. We have established a good reputation - particularly in high-environment communities. Commissioner Bruns - with the political problems in Dayton, how do you make the decision for Planning? Mr. McCombs - We have been their Engineers since January and the City Council has to make the decision. Our role is to support the philosophy you develop. We can tell you our experience and what we think but our role is as advisor and counsel. Commissioner Bosell - Have you gone before Met Council? Mr. McCombs _ We have a lot of projects before the Council and a lot of projects before the E.Q.C. Commissioner Bosell - You said you have an attorney in your firm now. What kind of experience does he have before Met Council? Mr. McCombs _ We would not use him as a representative. In dealing with the Comprehensive Plan you should use your City Attorney unless there is some hang up. Commissioner Bosell - The projected costs ($14,500 to $18,000) you show, do they include legal? Mr. McCombs - Our proposal covers all anticipated costs - not just McCombs. The fiscal would partly be covered by your fiscal consultant; the legal would be some one else. Commissioner Retzlaff - Do you currently work for any projects the Met Council is undertaking? Mr. McCombs - No, just the Metropolitan Waste Commission. Commissioner Retzlaff - Are you currently retained by or work for any firm, individual, or neighboring community of Andover? Mr. McCombs No, only those previously mentioned. I think you should pick someone you have confidence in. We have a good track record and you can check with any of our clients and the 35 communities we have represented. Mr. McCombs was advised that the Commission will send a letter within the next 10 days telling the decision of the Commission. Planning Consultant Selection (Comm. #4-77-5) Commissioner Retzlaff stated that the City Council referral of 4-23-77 stated the Commission should seek an individual or planning firm who would represent Andover in matters relating to the Community Development Plan. Then, on 4-26-77, in the Planning and Zoning Minutes, we are seeking an individual or individuals to represent the City before Met Council. We are possibly looking for two different individuals. Planners are coming in with plans for revising the Comprehensive Plan, etc. Are we looking for one or two individualsZ Discussion: should define what is wanted; should get a planner to update the Comprehensive Plan and review the Ordinances; not one of the candidates fits all the bills; the City has an adequate engineering firm. Commissioner Retzlaff said, "I have a problem with two law firms representing the City. Discussion on whether an attorney was needed to represent the City for the systems statement; the ad for the position; the hourly rates were all similar but the time projected was different. o o o o o Planning and Zoning Commission Meeting Minutes - June 28, 1977 Page 4 Chairman Jacobson suggested culling it down to 2 firms and sit down with them and make them aware that Andover has a sewer plan, committees working on some of these items, and then get a very accurate, detailed report or estimate from the firms as to cost, time, etc. We could recommend to the City Council the hiring of Bernard Steffan on the systems statement then on January l, 1978, we could have the other firm ready to go on the Community Development Plan. Discussed where the money would come from to pay Mr. Steffan. The Met Council will give $1,000 for planning but not for legal fees. The Commission feels that the City needs a representative to the Met. Council and a planning consultant. After discussion of the various firms interviewed, it was suggested that the Chairman write to the firms and give them some more information so they can come back with better estimates. Discussed how much to require of them before they get the contract with the City. o Motion by Commissioner Retzlaff, seconded by Commissioner Elling, to recommend that the Chairman draft a letter outlining what our goals and objectives are to 3 firms: Amenity One, Inc., Midwest Planning and T.K.D.A.; and in the letter giving the generalities of what we want and asking them to bring forward some presentation for further review. Discussion on getting the final systems statement, then have the planning consultant take over; and also, sending a letter to those not chosen. Motion carried unanimously. Motion by Commissioner Bruns, seconded by Commissioner Retzlaff, that the Planning and Zoning Commission recommend to the City Council that if the City Council feels a conflict exists in the final systems statement from Met Council and the City Council wishes to pursue the matter of reconciling the City's position with the Metropolitan Council's position, the Planning and Zoning Commission would recommend the hiring of Mr. Bernard Steffan at the rate of $40 per hour at a cost not to exceed $4,000 to assist the City in reconciling the two positions. Discussion: what the City Council wanted from the Planning and Zoning Commission and now going one step further and hiring Bernard Steffan; sending a letter to Mr. Steffan advising him of the Planning and Zoning recommendation. Commissioner Retzlaff restated his position that he feels they have a choice of one - it was a foregone conclusion - and would have liked to have seen more people than one to choose from. o Vote on motion: yes - Chairman Jacobson, Commissioner Elling, Commissioner Johanson, Commissioner Bosell, Commissioner Bruns, Commissioner Kishel; no - Commissioner Retzlaff. Motion carried. o o o o o o o Planning and Zoning Commission Meeting Minutes - June 28, 1977 Page 5 Leonard McLaughlin Variance Request (Comm. #6-77-4) Mr. McLaughlin explained his reasons for asking for the variance. He owns Lot 11 and 12 of Auditor's Sub 102, section 33, between Crooked Lake Boulevard and Gladiola Street and wishes to split the property into two parcels - one fronting on Gladiola and one on Crooked Lake Boulevard. He has a buyer for the parcel on Gladiola Street and intends to build on the other himself. The lots would be 120 x 473.48 each. He wishes to split the property as per the legal descriptions included with the variance request. The Commission felt that by splitting the property as shown, 4 lots would be created. After lengthy discussion on the matter, it will be on the next Planning and Zoning Commission and a letter will be written to the City Attorney asking for correct procedure to follow _ whether Mr. McLaughlin will have to combine the lot II and 12 and then ask for the variance or what the Commission should do. Revised Zoning Ordinance Discussion (Comm. #6-77-6) The Commission selected Thursday, July 7, at 7:30 P.M. as the date for a Special Meeting to discuss the proposed ordinance. Adjournment Motion by Commissioner Retzlaff, seconded by Commissioner Bruns, to adjourn. Motion carried unanimously. Meeting adjourned at 10:40 P.M. o o o o o o o Planning and Zoning Commission Meeting Minutes - June 28, 1977 Page 6 Constance Free Church Variance Request Continued (Comrn. #3-77-7) No one was present to represent the church. Chairman Jacobson had talked to the representative informing them of the meeting. Motion by Commissioner Elling, seconded by Commissioner Retzlaff, that the Planning and Zoning Commission recommend to the City Council that the Constance Free Church Variance Request be denied due to lack of interest. Because (1) that we have had them on the agenda 3 or 4 consecutive times and they have not shown up and (2) the Commission Chairman has called them, asking them, and informing them of our actions and that they still have not shown up. Motion carried unanimously. This will be on the City Council Agenda July 19, 1977.