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HomeMy WebLinkAboutJune 27, 1977 o o 0 CITY 01 ANDOVER o PLANNING AND ZONING COMMISSION Special Meeting - June 27, 1977 PURPOSE: to interview applicants for the position of Planning Consultant INTERVIEW TIMES: 7:30 P.M. Amenity One, Inc. 7:50 P.M. McCombs-Knutson Associates, Inc. 8.10 P.M. Midwest Planning Research 8:30 P.M. Rieke Carroll Muller Associates, Inc. 8:50 P.M. Steffen, Munstenteiger, Bearse & Parta o 9:10 P.M. Toltz, King, Duvall, Anderson & Associates, Inc. o o o o 0 C''f'Y of ANDOVER o o SPECIAL PLANNING AND ZONING COMMISSION MEETING June 27, 1977 MINUTES The Special Meeting of the Andover Planning and Zoning Commission was called to order at 7:35 P.M. by Chairman Don Jacobson on June 27, 1977 at the Andover Community Center, 1685 Crosstown Boulevard NW, Anoka, Minnesota 55303. Commissioners Present: d'Arcy Bosell, Walter Bruns, James Elling, Ralph Kishel, Larry Retzlaff Commissioner Absent: John Johanson Purpose of Meeting - to interview applicants for the position of Planning Consultant Amenity One, Inc. o Clarence Smith, President of Amenity One, Inc. explained the background of his company. The firm is 7 years old and has grown up in the '70's. He mentioned that he had spent the afternoon and evening exploring Andover. He noted the high tension lines and the resource recovery areas. Mr. Smith lives in White Bear Lake and has similar problems there. He is not bringing in any preconceived notions but does have ideas that may be used in Andover. o Commissioner Elling - First priority is a representative for the City to the Metropolitan Council regarding the systems statement as it affects us. After October we need help and aid with the Community Development Plan. Mr. Smith - You are looking for a long-term advocate? Commissioner Elling - yes. Mr. Smith - I have worked for the City of St. Paul in the 2nd highest position and have had experience with the Metropolitan Council and have a copy of the Land Planning Act. We have not had experience with M.A.C. but transportation. Commissioner Elling - asked about rate of pay. Mr. Smith - We charge about $35 an hour for planning and $10 an hour for court work and we are comparable with other planning agencies. Commissioner Kishel - Do you have any experience in the review and drafting of City Ordinances? Mr. Smith - Yes, I have dealt with 4 dozen Cities and communities. Commissioner Bruns - We have a problem facing us. Can you play an advococyrole in front of a number of groups? Mr. Smith - Yes, I can. He explained his experiences and said at times he finds that sometimes it is advisable to bring in other experts to have a working relationship. Commissioner Bruns - Have you ever represented a City similar to Andover? Mr. Smith - No, not really. Commissioner Bruns - If you handle all these other cities, will you have time for little Andover? Mr. Smith - Yes. o o o o o Planning and Zoning Commission Meeting Minutes - June 27, 1977 Page 2 Commissioner Bosell - Do you have any specific plans of attack after reading our response to the Metro systems statement? Mr. Smith _ I would need more information (who prepared the response, etc.) and as far as the airport is concerned, the best I could do is bring in items of impact. Commissioner Bosell and Mr. Smith discussed population and lot sizes. Chairman Jacobson asked how many people in the firm and how many would be available to the City of Andover. Mr.. Smith - There are 5 people in the firm and two people at the most would work with Andover. Chairman Jacobson - Do you have some idea of the total cost? Mr. Smith - explained his reasons for not having specific cost figures _ he wasn't sure just what the City of Andover is looking for and the work they want done. No extra travel expense would be charged and the estimate would include the cost of pamphlets. Chairman Jacobson - How much would it cost to implement the systems statement? Mr. Smith - It varies, depending on the services provided and/or needed. Commissioner Elling- Have you had any experience with land use planning grants and funding? Mr. Smith - Yes, for 20 years. o Mr. Smith stated in conclusion: I think there are several things you might want to think about. We are a small firm and have no clients in the surrounding communities and have 25 years experience. I think you can expect from me clear and concise work and you wouldn't be guess~ng. Lastly, I think you will find working with our firm interesting. Our sole business is planning. Midwest Planning and Research, Inc. Tom Loucks, Assistant Director of Planning, explained that Midwest is the oldest planning company in Minnesota, having been in business since 1956. Their 3 major areas are (1) community planning (2) economic research and (3) 50% municipal. We are presently under contract with the City of Andover to do the parks planning. I have been in the business for 8 years. The company is representing about 10 communities in the 7-county area. I don't feel that dealing with the Metropolitan Council is an adversary role; instead we are in an advocate role. We deal with the staff (of the Metropolitan Council) every day. Commissioner Elling - Have you had experience with Ordinances? Mr. Loucks - Yes, I have worked on the Ordinances in a number of communities. Commissioner Elling - What about cost? Mr. Loucks - To update the plan and then go through the process with the Metropolitan Council, the cost would be $8,000 to $10,000. To be an advocate would take 40 to 80 hours at $35 an hour. Commissioner Elling - Have you had any experience with M.A.C.? Mr. Loucks - yes. Commissioner Kishel - What do you think of the Planning and Zoning Commission revising the Ordinances? Mr. Loucks _ I think that is fine. o o o o u Planning and Zoning Commission Meeting r-1 Minutes - June 27, 1977 '---' Page 3 o o Commissioner Bruns - You say you are not enamored with Metropolitan Council - please elaborate. Mr. Loucks - The Metropolitan Council shouldn't make standard statements. It should depend on the community. Commissioner Retzlaff - Do you have any private clients in Andover or adjacent communities? Mr. Loucks - No. Commissioner Retzlaff _ Would you be your company's representative? Mr. Loucks - Yes, with Dave Licht as backup. Chairman Jacobson - You would estimate $8,000 to $10,000 based upon $35 per hour? Mr. Loucks - Yes, that would cover land use marketability research, systems statement for Metropolitan Council and the implementation, and update of the Community Development Plan. After the final systems statement there would be a 6 to 10 month process for the documentation. Rieke-Carroll-Muller Associates, Inc. Charles H. Pettipiece, Planning Services Associate, stated that their main company office is in Hopkins but he works from their office in Mankato. They do some work with cities in the Metropolitan Council area - Jordan and Belle Plain. He presented a brochure dealing with their staff of 100 architects, planners and engineers. Commissioner Retzlaff - Are you now or in the near future representing anyone in Andover or any City near Andover? Mr. Pettipiece _ Hopkins is the closest. Commissioner Retzlaff - Who would represent us? Mr. Pettipiece - I would and also Pete Dahm. Commissioner Bosell - Have you ever appeared before the Metropolitan Council in response to the systems statement? Mr. Pettipiece - With Jordan and Belle Plain we appeared regarding the preliminary systems statement. We are meeting with the Metropolitan Council staff. Commissioner Bruns _ Do you feel you could be the advocate for the City? Mr. Pettipiece - Yes, we are hired to represent the City and their views.Commissioner Kishel _ Has your firm had experience with zoning Ordinances? Mr. Pettipiece _ Yes, we are now doing a county zoning ordinance. Commissioner Elling _ Have you had any experience with M.A.C.? Mr. Pettipiece _ Yes, one of our staff is a R.C.M. engineer. . Commissioner Elling - Do you have any rates? Mr. Pettipiece - The hourly rates would be $36 per hour for the senior planner, $25 for other planners, $17 per hour for technical, and $12 per hour for clerical. The cost varies. We charge $6,000 for revising ordinances. Chairman Jacobson - If we found that the City was in conflict and had to go to a hearing officer or the Metropolitan Council, what would you do to win them over to our point of view? Mr. Pettipiece _ We would gather technical data. We would present a documented report. o o o o o o o Planning and Zoning Commission Meeting Minutes - June 27, 1977 Page 4 Steffen, Munstenteiger, Bearse & Parta Bernard E. Steffen, a member of the firm, was present to explain their proposal. He said, "I was a lobbyist, my background is with the County. I was with Midwest Planning for a year. I was the County administrator for 7 years. Then I founded a consulting firm. I have represented Grow Township. I believe that what the City needs is a planning process. You have paid a lot of money for planning already. I think the airport is being held over your heads now. I am doing this type of work for Ramsey now and we are going to public hearing on Thursday night. You need more staff. If you had a staff that could keep everything indexed and up-to-dat~you would not have a problem. I have a 3 months estimate. I can't give you an accurate estimate of cost. You must first resolve your problems and then hire an advocate to represent you before Metropolitan Council. Three of our staff has dealt with Met Council. I would be the only representative unless I have a disability. Chairman Jacobson - Do you feel that you have adequate amount of time to meet with Andover since you represent Ramsey? Mr. Steffen - Yes, I am very busy. As long as they (City of Ramsey) are as far as they are, I think there is a lull now. I don't see that as a problem. Chairman Jacobson - Would you also help the staff with grants and funds? Mr. Steffen - Yes, I can do that. Commissioner Retzlaff - Other than the City of Ramsey, do you or your firm represent anyone in or near the City of Andover? Mr. Steffen - Yes, the County labor representative. We have clients but I personally don't. We don't have a big client. Commissioner Bosell - Do you see it as an advantage? Is this going to be an advantage or a conflict of interest? Mr. Steffen - I think the Metropolitan Council would like to see it. I have a good relationship. Commissioner Bruns - Do you feel that you have been beneficial in your adversary role in the Ramsey area? Mr. Steffen - Yes, we did have a problem with lot sizes though. Commissioner Bruns - Are you planning to appear before the hearing examiner and represent us on the final systems statement? Mr. Steffen - He explained his thoughts on the hearing and final systems statement. Commissioner Kishel - With your busy schedule, do you think you will have time to look at our Ordinances? Mr. Steffen - I think your City Attorney should look at the Ordinances. I don't think you should be spending your time on Ordinances. I think you should be working on basic restrictions, etc., and then let your attorney do the ordinances. Commissioner Elling - Have you had any dealings with M.A.C.? Mr. Steffen - Along time ago, when the Ham Lake area was decided, I was in the office next door and thought it was a good deal. Now its not viable any more.Commissioner Elling - Do you understand this correctly? You mentioned that you do not compile facts. Our staff would compile the facts, and you would present it? Mr. Steffen _ Yes, I would not have the staff and field crew. I would use the materials and facts you have and ask questions and then present the facts to the Metropolitan Council. o o o o C) o n ~) Planning and Zoning Commission Meeting Minutes - June 27, 1977 Page 5 Toltz, King, Duvall and Anderson and Associates, Inc. Westly Hendrickson, T.K.D.A. Associate with the titles of Study Director and Principal Planner, was present representing the firm. He said that TKDA has 186 members and the firm has 67 years of experience. He has worked on Andover projects but not as the principal. We would use team members and the Planning and Zoning Commission would be the top. He explained the remainder of the teams education and background. Terry Anderson would be the backup for Mr. Hendrickson. Discussed possible conflict of being the City Engineer and the City Planner. Mr. Hendrickson stated that he thought that representative to the Metropolitan Council is a legal term. He estimated the cost would be approximately $30,000. Commissioner Elling - Have you had any experience with M.A.C.? Mr. Hendrickson - Yes, we are the prime M.A.C. engineering firm. We were the consulting firm when the North search area was established. Commissioner Elling - Is this a conflict of interest? Mr. Hendrickson - No, because we feel "that" is a dead issue. I am the planner for the airport studies in a number of cormnunities. Commissioner Bruns - From your cormnents it appears that you are going to have to come up with a legal representative. Mr. Hendrickson - We have represented other cormnunities. We can provide you with assistance. Commissioner Retzlaff - Other than being the City of Andover engineering firm, does T.K.D.A. represent any other clients in Andover or any neighboring cormnunities? Mr. Hendrickson - The City of Anoka for the new grant they were given. Chairman Jacobson _ If committees come up with information, would that change the figures on your proposal? Mr. Hendrickson - Any work that can be done by the City staff or by cormnittees would change the proposed man days and the cost estimates. McCombs-Knutson Associates, Inc. A representative from this firm will be at the regular Planning and Zoning Commission Meeting on June 28, 1977 for their interview. Ad;ourmnent Motion by Commissioner Retzlaff, seconded by Commissioner Bosell, to adjourn. Motion carried unanimously. Meeting adjourned at 10:10 P.M. cJ. Pb1,~~?i-= Deloris J. HansQ f Cormnission Clerk