HomeMy WebLinkAboutWK - June 29, 20101685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
City Council Workshop
Tuesday, June 29, 2010
Conference Rooms A & B
1. Call to Order - 6:00 p.m.
2. Receive Presentation by Great River Energy - Planning
3. Receive Presentation by Andover YMCA Executive Director - Administration
4. Discuss Skate Park Improvements /Sunshine Park — Engineering /Administration
5. Single Family Residential Market Value Preservation Program Update - Planning
6. Receive /Discuss Information on Items Regulated by Acreage in the City Code - Planning
7. Discussion/Community Education Partnership (continued) - Administration
8. 2011 -2015 Capital Improvement Plan Development Update - Administration
9. 2010 Budget Implementation Progress Report -Administration
10. 2011 Budget Development Progress Discussion - Administration
11. Other Topics
12. Adjournment
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
,
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator
Will Neuineister, Community Development Director 1444-
FROM: Courtney Bednarz, City Plann*
SUBJECT: Receive Presentation by Great River Energy — Planning
DATE: June 29, 2010
INTRODUCTION
Great River Energy is in the beginning stages of planning for installation of a 115 -kV overhead
electrical line to add capacity to its regional transmission area. They will be present at the
meeting to make a presentation to the Council on the proposed project.
DISCUSSION
A portion of the route may be located in Andover. As shown in the attached presentation they
are trying to determine whether they will choose to follow the state or local approval process. A
conditional use permit would be necessary through the local approval process.
ACTION REQUESTED
A presentation will be provided at the meeting. Great River Energy is also looking for any
questions or comments the Council may have on the project.
Attachments
Introductory Letter
Powerpoint Presentation
Cc: Rick Heuring Great River Energy 12300 Elm Creek Boulevard Maple Grove, MN 55369
Mark Strohfus Great River Energy 12300 Elm Creek Boulevard Maple Grove, MN 55369
Proposed Enterprise Park Transmission Project
June 23, 2010
Great River Energy is in the early stages of developing a transmission project to address
reliability concerns regarding the electric system in the northwest metro region. We are currently
seeking input from leaders of the cities into which the proposed line might cross: Anoka,
Andover, Coon Rapids and Ramsey.
Need
Economic growth and development in the northwest metro region (Anoka, Andover and
Ramsey) have strained the existing 69 kilovolt (kV) transmission system to its design limits. To
ensure the continued reliability of the electric services in the region and equally as important, to
enable future economic growth and development, the transmission system needs to be
enhanced.
Existing Transmission System
The communities of Anoka, Andover, and Ramsey receive electrical service from a 69 kV
transmission line (the "EP" line), which runs from the Elk River Substation to the Bunker Lake
Substation. Despite recent upgrades, forecasts for future load (the amount of electricity
expected to be used) suggest that the line could be overloaded as early as the summer of 2011.
Without enhancing the system, the reliability of electric service to existing customers in the
region is at risk. Furthermore, the ability to add new loads to the system is limited.
Proposed Project
Great River Energy is proposing a two- phased project to offer short- and long -term solutions
that will strengthen the region's transmission system.
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Phase I would consist
of connecting the
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system at the Crooked
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would add another
energy source to the
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some of the load served
by the Anoka Municipal
Utility to be taken off the
The northwest metro region receives electrical service from the
69 -kV "EP" transmission line.
EP line, which will
subsequently allow for
more load in Andover and
Ramsey to be served by
the 69 kV EP line. The goal
is to complete permitting by
June 2011 to allow the new
115 kV line to be in service
by the summer of 2012.
Phase II would entail
extending the 115 kV line
from Enterprise Park to a
new bulk substation in the
Elk River area. Additional
details on this phase will be
available in the future.
115 kV Transmission Line Routing and Public Outreach
Routing options for the new Phase I transmission line are limited due to existing development,
infrastructure constraints, and environmental factors. In addition, future development plans and
upgrades to Highway 10 and regional roads such as Bunker Lake Boulevard affect routing
options for the new 115 kV line. Great River Energy has utilized modeling tools to develop
preliminary routing options. The models have suggested that the line could cross into the
communities of Anoka, Andover, Ramsey and Coon Rapids.
To develop the transmission line route for the proposed project, we are working with local units
of government and will later seek input from citizens. We will begin discussions with various
state and local agencies (e.g., Department of Natural Resources, transportation offices, State
Historical Preservation Office) soon. An open house for the general public will be scheduled for
the fall of 2010, pending sufficient input from others.
Transmission Line Permitting
Great River Energy will have to either obtain a Route
Permit from the Minnesota Public Utilities Commission or
obtain local permits, such as Conditional Use Permits,
from all of the impacted cities. An Environmental
Assessment will be completed as part of the Route Permit
or local permitting processes. The Environmental
Assessment requires a public scoping process and public
notice for review of the work products.
Contact Information
Mark Strohfus, Environmental Project Lead
MStrohfus @GREnergy.com
(763) 445 -5210
www.GreatRiverEnergy.com
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The proposed transmission line would be
built using II5 -kV structures such as that
shown above.
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO:
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers
Jim Dickinson, City Administrator
Receive Presentation by Andover YMCA Executive Director
June 29, 2010
LaChelle Williams, Executive Director of the Andover YMCA, will be present at the meeting to
first introduce herself formally to the Council, to provide a presentation on various statistics of
the Andover YMCA, and to discuss some future partnership opportunities with the City Council.
submitted,
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDO„VER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator / Finance Director
David D. Berkowitz, City Engineer/Director of Public
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: Discuss Skate Park Improvements /Sunshine Park — Engineering /Administration
DATE: June 29, 2010
INTRODUCTION
The City Council is requested to discuss the recommendation by the Park and Recreation Commission to
construct the skate park in 2010.
DISCUSSION
The Park Commission at their last meeting (June 3 made a motion to recommend moving forward with
the skate park for 2010 since parks funds are available. The proposed location of the skate park is in the
northwest section of Sunshine Park near Crosstown Boulevard just north of the small shelter near the
irrigation well. There currently is a flat area that would be utilized to construct park. Some prep work
will need to be completed before the concrete slab is poured. As part of the recommendation the
Commission recommended to use the $70,000 toward the construction of a concrete surface, a fence to
enclose the site, landscaping between the park and the existing ball field fence, a new piece of equipment
as some of the other pieces of equipment the city owns are in poor shape and eventually need to be
replaced.
A few of the skate boarders are aware that a recommendation has been made by the Commission to move
forward with the project and may be present at the meeting.
BUDGET IMPACT
Since funds are available, the Commission feels that the City would be better off constructing the park
now so the boarders have a permanent home.
The Community Center parking lot is scheduled to be seal coated next summer (2011). This may be a
rock seal coat or another surface which has yet to be determined. Skate boarding will be difficult if the
rock surface is used making this site not usable for skate boarding because of the rough surface.
ACTION REQUIRED
The City Council is requested to discuss the request to construct the skate park this year as recommended
by the Park and Recreation Commission.
Respectfully submitted,
Todd J. aas
Attachments: Site drawing of the skate park area
Cc: Ted Butler, Park and Recreation Commission Chair (copy sent by e -mail)
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the youth lacrosse to actually start building up to where the youth football is at after ten years as
well as soccer and they do not have the resources yet.
Commissioner Van Vark wanted to make sure that for the skate park if they were to get a slab
laid and a fence put up for replacing existing equipment, knowing it is on its last leg, where
would potential funding come from to fill the space with replacement equipment. Chair Butler
thought that was a good question and a policy discussion about in terms of what of that is
maintenance versus what of that is capital improvements.
Mr. Haas stated the City Council is aware that the equipment will need to be replaced soon. He
stated if the Park Commission wants to move forward he would suggest they put $57,000
towards the fence and concrete and if they want to look at $10,000 to $15,000 for a piece of new
equipment they would need to budget around $70,000 and if the concrete is less than projected
they could get another piece with the savings. They could move forward with the project in
2011. Chair Butler agreed.
Commissioner Van Vark suggested that a handful of new equipment should be enough because
there is limited space at the site. He thought they could replace pieces in the future. He stated
they have also talked about an 80x120 park and if they built a slab large enough for other sports
they could use it in the future if the skate park did not work out. The Commission thought that
was a good idea.
Chair Butler was supportive of putting aside $70,000 for the skate park. He also thought they
should finish off the phase If part of Hawkridge Park because that is the trail and needs
approximately $24,000 which would leave them $180,000 to $200,000 for irrigation projects
over the next five years.
Motion by Hupp, seconded by Ramnath, to dedicate $70,000 to the skate park, $100,000 to 2013
for irrigation projects, $100,000 in 2015 for irrigation projects, $24,000 in 2011 for Hawkridge
trail projects. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote.
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
Will Neumeister, Community Develop t irector4*4
FROM: Angie Perera, Associate Planner - n1
SUBJECT: Single Family Residential Market Value Preservation Program Update
DATE: June 29, 2010
INTRODUCTION
The single family market value preservation program has been in place now for one year. The
purpose of this report is to provide an update of the program for the Council to review and to
consider the next steps to determine whether those properties that remain (as unresponsive) are
renting or not. We also need to determine what if anything we are going to do with additional
properties that have become listed as non - homestead in the 2010 tax year that we have not sent
letters to.
Nearly one year ago the Council identified three tasks associated with the progression of this
program. The first task was to check the County records to make sure that the non - homestead
information is correct. Based on the 2010 tax year a total of 172 properties that were previously listed
as non - homestead properties are now listed as homestead and have been removed from the list of
properties we have been tracking. The other two tasks included checking City utility records to
determine whether names and addresses correspond with the registered property owners or not and
mailing special letters to the owners of Andover addresses that are advertised in the Craig's list as
rentals. Staff would like the Council's direction on these two tasks after the Council has had a chance
to review this report.
DISCUSSION
During the past year there have been some challenges with suspected rental properties and the lack
of responses from non - homestead property owners. There have also been some positive outcomes
that have resulted from the implementation of this program. For the purpose of this report, the
reference to "non- homestead/non- rental " means that the property is listed as a non - homestead with
the County and has not submitted or attained a rental license with the City.
Challenges:
Responses
Two mailings have been sent to non - homestead properties regarding the ordinance amendment for
single - family rental licenses being required. The first notification was to 844 non - homestead
properties on July 15, 2009 and a second mailing was to 493 non - homesteads on September 18,
2009. To date we have processed 503 responses that have included 193 rental license applications
which have been approved and 310 non - rental verification forms that have been submitted.
We have not researched the unresponsive properties with the utility information but have cross
checked them with the County's 2010 tax records and have found the following information. Based
on the following table, we have a total of 520 properties that we do not know if they are rentals or
not and are asking for the Council's direction on what do with them.
Property Classification & Responses in 2009 vs. 2010 Tax Year Data
Advertisement & Suspected rentals
We have not sent letters to properties advertised as rentals on Craigslist or as advertised elsewhere
primarily based on the legal opinion of the lack of information to proceed with code enforcement
follow up based on advertisement alone. The actual advertisement alone is not a code violation in
and of itself and would only be a violation if the property were being rented without a pending rental
license. Also, several properties advertised list the "City of Andover" or "Andover area" and do not
include an actual address. We have no way of truly knowing whether or not an advertised property is
being rented or if an owner has intentions of submitting a rental license after successful
advertisement. We do get calls from residents who assume that a property is being rented but often
times we have little or no evidence aside from the taxpayer having a different address or the property
being listed as a non - homestead.
Positive Outcomes:
Crime Mapping Program
We are currently tracking properties with crime incidents, non - homestead rentals, and foreclosures
through the crime mapping program. Updated crime information is available on a weekly basis and
an alert is triggered after the second incident has occurred on a rental property. After the second
incident on a rental property has occurred, the rental license would be reviewed and reconsidered by
the City Council based on the type of crime incident.
Based on data that has been obtained from the crime mapping program from June 2009 to May 2010
there has been a total of 371 crime incidents within the City of Andover. It is apparent that rental
properties and non - homestead/non- rental properties that we are aware of are only contributing less
than four percent of the total crime and about ninety six percent of the crime is occurring on
homestead properties as identified in the table below.
Crime Incidents in Andover from June 2009 to MU 2010
13
Non - Homestead properties in 2009 are Homestead in 2010 and have been
172
removed from our tracking list.
195
Homestead properties in 2009 that have still not responded.
348
Additional Non - Homestead properties identified in 2010.
Advertisement & Suspected rentals
We have not sent letters to properties advertised as rentals on Craigslist or as advertised elsewhere
primarily based on the legal opinion of the lack of information to proceed with code enforcement
follow up based on advertisement alone. The actual advertisement alone is not a code violation in
and of itself and would only be a violation if the property were being rented without a pending rental
license. Also, several properties advertised list the "City of Andover" or "Andover area" and do not
include an actual address. We have no way of truly knowing whether or not an advertised property is
being rented or if an owner has intentions of submitting a rental license after successful
advertisement. We do get calls from residents who assume that a property is being rented but often
times we have little or no evidence aside from the taxpayer having a different address or the property
being listed as a non - homestead.
Positive Outcomes:
Crime Mapping Program
We are currently tracking properties with crime incidents, non - homestead rentals, and foreclosures
through the crime mapping program. Updated crime information is available on a weekly basis and
an alert is triggered after the second incident has occurred on a rental property. After the second
incident on a rental property has occurred, the rental license would be reviewed and reconsidered by
the City Council based on the type of crime incident.
Based on data that has been obtained from the crime mapping program from June 2009 to May 2010
there has been a total of 371 crime incidents within the City of Andover. It is apparent that rental
properties and non - homestead/non- rental properties that we are aware of are only contributing less
than four percent of the total crime and about ninety six percent of the crime is occurring on
homestead properties as identified in the table below.
Crime Incidents in Andover from June 2009 to MU 2010
13
Rental properties ( 2 of these were at the same address)
1
Non- Homestead / Non - Rental property
357
Homestead properties
2
Although it has been difficult to proceed with code enforcement on some suspected rentals, the
program has helped tackle some problem properties that the City wouldn't have been able to do
much about before. One example is the "smiley face" house on 161 Ave. NW. The property was
listed as a homestead property but the City was receiving complaints that the property was a rental
and had some "problem" tenants. There were previous crime incidents on the property with the
tenants and a letter was mailed to the owner regarding the rental license requirement. The owner did
not submit a rental license application but consequently evicted the tenants. Other positive examples
primarily include the general proactive approach with inspecting the properties in conjunction with
rental license applications and communicating with the owners about property maintenance issues
that needed to be rectified in order to get their licenses approved. This has helped clean up
neighborhoods proactively versus reactively when a code complaint is received.
Tracking Properties & Property Maintenance
The program in general has also showed the community that the City has a vested interest in the
community. The rental program helps keep track of the owners and their contact information in the
event a code violation arises on the property. Property owners are able to have a tenant occupying
the residence and caring for the property. Residents have also provided feedback that the rental
program has helped with educating the public about general zoning and nuisance codes through
newspaper articles, the City's website and through general customer service inquiries regarding
rental licenses. It has helped with creating a sense of responsibility for tenants to care for the
property and to act responsibly and to know that there are consequences involved if they do not.
The program has not only allowed the City to become knowledgeable on where the rental properties
are located in the City but we have also been able to make certain assumptions based on the crime
mapping program that has been implemented. The mapping program helps identify trends of rentals,
crimes and foreclosures.
ACTION REQUIRED
In summary, we have been able to get a grip on our rental properties, retain contact information for
the owners and made proactive attempts at maintaining properties through the rental and crime
mapping program. Although there are a number of non - homestead properties that have not
responded to previous mailings, we have discovered that the crime trend is not occurring on rental or
non- homestead/non- rental properties. We currently have a total of 520 properties that we do not
know if they are rentals or not and are asking for the Council's direction on what do about them
(195 non - homestead properties that have not responded in 2009 and 348 new non - homesteads in
2010).
If the goal is to keep our neighborhoods maintained we could consider continuing with the rental
and crime mapping program and also start to track code violations where the trend in "problems" are
occurring (ie. homestead vs. non - homestead and rental vs. non - rental properties). Other options for
the Council consider include the following:
1) Continue /discontinue with the program (rental and/or crime mapping) with or without
modifications.
2) Continue /discontinue tracking and code enforcement on advertised rental properties.
3) Continue /discontinue tracking and code enforcement on non - homestead properties.
I sp ectfully Submitted,
kj ��
Ang'e
3
�,W-
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 .
TO:
CC:
FROM:
SUBJECT:
DATE:
FAX (763) 755 -8923 • WW .CI.ANDOVER.MN.US
Mayor and Councilmembers
Jim Dickinson, City Administrator
Will Neumeister, Community Developmen Director 44%
Courtney Bednarz, City Plating
(763) 755 -5100
Receive /Discuss Information on Items Regulated by Acreage in the City Code —
Planning
June 29, 2010
INTRODUCTION
Based on recent discussions on this topic, the Council requested a summary of items regulated by
acreage in the City Code. A list is attached as well as a map that shows the various parcel sizes
throughout the city.
DISCUSSION
Existing Flexibility Provisions
Two provisions presently exist to provide flexibility within specific sections of the code. The
first is the recently approved `95% rule' for calculating lot size for the parking of RV's greater
than 20 feet in length in rear yards. The second is the `90% rule' for lot splits which allows one
of either lot width, depth or area to be reduced to 90% of the requirement provided the other two
of those items comply with the requirement.
Staff Recommendation
Staff believes that consistency in the application of the City Code is important both in avoiding
claims of arbitrary and capricious enforcement and to prevent unnecessary complication of the
City Code. It is therefore suggested that the 95% policy, as carefully worded to apply only to
rural lots intended to be 2.5 acres, be applied across the City Code. The policy that was recently
adopted for the parking of RV's greater than 20 feet in length is shown below:
12 -13 -8: OFF STREET PARKING REQUIREMENTS:
B. Policy: For those rural lots originally intended to be 2.5 acres, but upon development
resulted in less than 2.5 acres but at least 2.375 acres are, for the purpose of this ordinance,
considered to satisfy the 2.5 acre requirement. (Amended Ord. 392, 5/18/10)
This provision would need to be modified slightly to apply to the City Code instead of a
particular ordinance. It could be added to either Title 1 Chapter 1 or Title 1 Chapter 2 of the City
Code.
Attachments
List of Itenis Regulated by Acreage
MadofParcel Sizes-.,
List of Items Regulated by Acreage
Chapter/
Title
Section
Section
Acreage Requirement
4
2 -4
Composting without container
2.5
4
4
Maximum lawn height 8" or 12"
<1 or >1
5
16 -5
Minimum Acreage (equines)
2.5, every 1/2 acre above
5
4
Hunting with firearm
10,40
5
4
Hunting with bow
2.5
5
1A -3
Number of cats and dogs
3
5
1A -13
Commercial or Private Kennel License (also in 12 -12)
2.5
5
1D -1
Keeping of Bees
2
6
4 -5
Operation on Private Property (ATVs and dirt bikes)
2.5
9
4
Pools in front yard (200 feet from front property line also required)
1
11
1 -6
Restrictions on Filing and recording (lot split or plat required)
2.5, 5, 40
11
2 -2
Preliminary Plat - no conveyance by metes and bounds
5
11
3 -7
Park dedication calculation
actual size
12
3 -5
Minimum District Requirements (9096 ruleforlotsp /its)
12
3 -5
Minimum lot sizes
various
12
6
Accessory Structures
Size
<1 to >5
Location in front yard (60 feet from front property line also required)
1
Exterior finish - pole barn
3
12
7 -5
Fences (barbed wire)
2.5
12
9 -3
Home Occupations in Accessory Structures
3
12
12
Permitted Conditional and Prohibited Uses
Keeping of pleasure /recreation animals
2.5
Keeping of farm animals
5
Animal therapy facility
5
Manufactured /modular homes
20
Wind Energy Conversion Systems
2.5, 5
Automobile Service Station in NB District
2
Commercial or Provate dog kennel license
2.5
Farm wineries
2.5
Agricultural use urban
<5
Agricultural use rural
5
12
13 -8
Off Street Parking Requirements (95% rule in place)
Truck tractor within accessory building
3
Rear yard parking of RV exceeding 20 feet in length
2.5
Required parking for vehicle sales
per acre
12
15
Signs (size)
various
13
4
Shoreland Management - Minimum Lot Size
2.5, 4
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A T Y 0 F A (3
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO:
FROM:
SUBJECT:
DATE:
Mayor and Council Members
Jim Dickinson, City Administrator
Community Education Partnership Discussion
June 29, 2010
INTRODUCTION
The City of Andover as part of the annual budget process for the past number of years has
included a funding contribution to the Anoka- Hennepin School District specifically for
Community Education. The budgeted contribution for 2010 is $45,200; the 2008 and 2009
budgeted contribution was also $45,200.
DISCUSSION
As a basic overview the Community Education program includes a variety of arts, skills,
enrichment, recreational and general interest classes and activities for preschoolers through teens
and many special events and activities. Facility use includes tournaments, community athletic
practices, civic groups, trainings, special community events and many other activities.
The current partnership with Community Education provides funding for sites within Andover,
which results in more classes /activities, more quality staff, and a more cost effective program for
the Andover community. The partnership also provides that the school buildings in Andover be
open to community groups up to four (4) nights a week.
As part of the 2011 City of Andover budget development process, staff wanted to discuss with
Council if there were other programs or facility use areas that the Council would like staff to
focus on in our discussions with Community Education. Please refer to the attached minutes
from the last workshop along with some previous handouts as a starting point for discussion.
Staff is in the process of atg hering data from Community Education to answer the Council's
questions and will provide additional data at the meeting.
ACTION REQUESTED
The Council is request to receive a brief presentation from Staff, discuss and provide direction on
how Staff should proceed.
submitted,
�' -
Attachments
Andover City Council Workshop Meeting
Minutes — May 20, 2010
Page 4
2011 BUDGET DEVELOPMENT DISCUSSION
Mr. Dickinson explained the City Finance Department distributed to all City Departments their base
budgets, personnel services estimates, capital budget forms, and line item budget pages on May 5"' to
get the 2011 budget development process underway.
Mr. Dickinson reviewed the staff report with the Council.
The Council discussed possibly reinstating steps for employees and when the furlough for the
employees should be lifted. Mr. Dickinson indicated he would be comfortable with removing the
furlough starting mid - September 2010, but also to allow employees to voluntarily continue on
the furlough if they would want to through the end of the year, the benefit provisions would
remain enforce, this would likely be attractive to some employees.
Mr. Dickinson stated mid - September would be one full year on the 4 hour per pay period
furlough.
The Council was in agreement to remove the furlough by mid- September 2010, but would
encourage Mr. Dickinson to push for an earlier option if financially prudent. Mr. Dickinson
indicated if that was the Council direction he would look for an earlier date. They asked Mr.
Dickinson to send out a letter to the employees letting them know how much the Council
appreciated them taking the furlough and acknowledge their sacrifice.
a) Newsletter Discussion
Mr. Dickinson showed the Council a couple of sample newsletters from different vendors
for consideration. The Council would like the Newletter Committee to look at formal
proposals.
b) Community Education Partnership Discussion
Mr. Dickinson stated the City of Andover as part of the annual budget process for the past
number of years has included a funding contribution to the Anoka- Hennepin School District
specifically for Community Education. The budgeted contribution for 2010 is $45,200 and
the 2008 and 2009 the budgeted contribution was also $45,200.
Mr. Dickinson reviewed the information with the Council.
Councilmember Trude explained a lot of money is being spent on clerical stuff and staffing.
She thought they needed to provide better service to the community for what the City is
contributing. She thought they needed to go to a regional model because most schools are
regional. She stated they wanted to go to more family programs in the evenings. One
current problem is that all elementary programs are held after school and working parents
can not always arrange to pick up their child.
—9.-
Andover City Council Workshop Meeting
Minutes —May 20, 2010
Page 5
Councilmember Trude stated they are thinking about offering Adventures Plus by
combining the daycare with the program and the parent can pick them up after work.
Councilmember Bukkila stated this will not work with families that have day care after
school. She stated families will need to make a choice again. Day cares will not let you pay
for part time so the families would need to pay for Adventures Plus for once a week
activities and a day care.
Mr. Dickinson noted the City of Ramsey has stopped contributing but he thought they
needed to talk to them because he felt Andover could be subsidizing Ramsey.
Mayor Gamache felt the Council needed a breakdown of the costs that Andover will be
paying for the services before any contribution is made. The rest of the Council concurred.
The Council recessed at 8:55 p.m.
The Council reconvened at 9:00 p.m.
DISCUSS DOG PARKS
Mr. Haas stated this item is in regard to a request by resident Jennifer Frisby in the Pinewood Estates
development for the City to consider a location(s) for a dog park possibly at one of the existing city
parks or other city owned property.
Councilmember Jacobson wondered if they could use the old golf course for a dog park.
Ms. Frisby stated she has done a lot of research on the City of Minneapolis website regarding their
dog parks. She stated she is ready to take the next step and get other people involved in getting a dog
park started.
Mayor Gamache asked when looking for areas for a dog park he thought people south of City Hall
would want one because they will not want to go very far to take their dog.
Mr. Haas stated they will look at all the options and there will be a booth at Fun Fest to see what the
response is.
Councilmember Trude wondered why the resident wanted to have a dog park. Ms. Frisby stated she
loves dogs, one of her dogs is a service dog and she wants to have a place where she can bring her
dogs and a lot of the parks in the City do not allow dogs. She would like to be able to bring her dogs
with her to watch her daughter play sports. She thought this would be good for the dogs and also for
the owners.
Mayor Gamache stated they would need to post some rules at the park indicating the City is not
_3
James Dickinson love -, rN � �� h
From: James Dickinson W 0 C � s
Sent: Thursday, June 03, 2010 2:02 PM
To: 'reid.mortensen @anoka.k12.mn.us'
Cc: Lee Brezinka
Subject: Andover - Community Education Budget
Reid,
At the most recent Andover City Council budget workshop, the Council discussed the current Community Education
Partnership and the City of Andover annual funding contribution. It was noted that the budgeted contribution for 2010
is $45,200, much the same as the 2008 and 2009 budgeted contribution. The Council recognizes value in the
Anoka /Hennepin Community Education partnership, but yet a significant number of questions were raised about the
contribution and whether the dollars should be used for other City basic services where the City has made significant
cuts over the past few years. I that context, the Council is requesting a more detailed breakdown on program cost
allocations, in particular the following:
1. The costs associated to be open to the Community Groups where no building security charge for nights is
charged? And by building?
2. Home much are Community Groups currently pay for building security, when the City contribution is not
providing for? And by building?
3. The direct and indirect costs associated (line item budget allocation) with providing youth programs and
activities? And by building?
4. A line item budget of the expenses for the Summer Program?
In addition to the budgetary questions, the Council was concerned about the impact of the neighboring city residents on
the Andover program. Can it be determined to what extent participants in Andover funded programs are not Andover
residents?
The discussion was summarized with the following statement in the minutes from the Mayor : "Mayor Gamache felt the
Council needed a breakdown of the costs that Andover will be paying for the services before any contribution is made.
The rest of the Council concurred."
In addition to this email, I will be contacting via the phone to discuss in further detail the City of Andover concerns.
Respectfully,
Jim Dickinson
City Administrator
City of Andover
763 - 767 -5110
H
Anoka— Hcrinc In School 17isL - riCt
COMMUNITY EDUCATION
I0w
Memo
Date: March 15,2010
Toe Jim Dickinson, City Administrator
From. Reid Mortensen, Community Education Supervisor /
Re' Follow up questions to 2010 Community School Budget Revision
I have answered your questions below and included additional program information.
1. List of proposed youth programs /activities and what is the cost per class /activity?
I have included a list of youth programs /activities from the 2008/09 school year.
This represents a similar list of youth programs /activities for 2009/10 and ones we
would continue to offer in the fall of 2010. The cost per program and activity
varies according to instructor and supply costs. I have enclosed brochures listing
various classes with costs.
0 2- Cost breakdown between youth programs /activities and buildings open to the public.
What is the cost for the buildings to be open to the Community Groups?
We do - loi track our costs in this ways however, our Community School
Programmers work approximately 35 weeks, one to two evenings a week, and two
to four hours-per evening. During their workday they plan and implement classes
and activities,. schedule their buildings and provide building security for
community groups. The hours they work in the evenings are generally, but not
exclusively, to provide supervision to community groups. •
What is the coxii nunity e ucation law from Andover
$5.42 per capita for Andover residents living within the boundaries of the Anoka -
Hennepin School District.
3. What specifically is proposed for the summer program? I have attached the planned
list of activities for the summer of 2010. '
4. The reduction of $2,4 -67 for 12 summer classes / activ does that mean it's $20558
per class? We are recominendrng a reduction of $2,467 for the summer program. This
reduction in funding will reduce the amount of staff time available to plan, supervise,
register, and evaluate classes and programs. We estimate a reduction of 12 classes.
If you want to schedule a meeting or have additional questions, please call me at 763-
506 -1263 or email me at Reid.Mortensenganoka.kl2.mn.us
discovu
COMMUNITY
Anoka- Hennepin Sdiool Disaict
2727 Ferry Street North Anoka, MN 55303 o Tel: 763.506.1260 o rax: 763.506.1299 TTY: 763:506.1292.
iAq,v7v.anoka.k12.mn.us/ce
James Dickinson
II f �Sv w,
From: Lee Brezinka
Sent: Wednesday, March 17, 2010 3:13 PM
To: James Dickinson
Subject: FW: Andover Comm Ed
From: Lee Brezinka
Beni: Tuesday, February 23, 2010 3:48 PM
To: Reid.mortensen @anoka.k12.mn.us
Subject: Andover Comm Ed
Some questions on the commun sch ool budget for 2010.
J
0 2. List of proposed youth programs and activities
Cost breakdown between youth programs / activities and buildings open to community groups
What specifically is proposed for the summer program
The reduction of $2,467 for 12 summer classes /activities, does that mean it's $205.58 per class
These questions are from Jim Dickinson, I'm not sure if he left you a message stating the same questions. Lee
Lee Brezinka
Assistant Finance Director
City of Andover
763 - 767 -5115
lbrezinka@ci.andover.mn.us
c.. o t
.s t
-G -
Anolm Helinepin School District
C OMMU N ITY N ITY E DUCA M O
Memo
Date: February 12, 2010
To: Jim Dickinson, City Administrator
From: Reid Mortensen, Community Education Supervisor
Ike: Community School Budget 2010 Revised
�.
The Andover City Council approval of $44,817 for the Community School program for
the 2010 budget year is $2,467 less than the requested amount of $47,284.
As a result, we will need to reduce the services provided by that amount. I am
recommending that $2,467 be deducted from the 2010 summer program ($7,600 to
$5,133) which will mean a reduction of 12 classes and activities offered.
I would welcome.communication to discuss this service and funding change in more detail.
f -Services Provided With Joint School District/City Funding
Andover: 30-36 per quarter
1. Youth Programs and Activities—
1 Crooked Lake: 20-24 per quarter
Rum River 20-24 per quarter
2 . S iidin _ s On e o C G s_ _ -
3. Summer Program
* building security charge for• nights t}tat Coannsun�zty 5c� r 4 er., � r
Cost of Services —City of Andover Share
Original Proposal
Revised Proposal
1. Youth Program
$39,684
1. Youth Program
$39,684
2. Summer Program
$7,600
2. Summer Program
$5,133
3. Total
$47,284
3. Total
$44,817
City of Andover - Allocation by Building
Original Proposal
Revised Proposal
Andover
$19,842
Andover
$19,842
Crooked Lake
$9,921
Crooked Lake
$9,921
Rum River
$9,921
Rum River
$9,921
Summer
$7,600 •
Summer
$5,133
Total
$47,284
total
$44,817
If you want to schedule a meeting or have additional questions, please call me at 763-
506 -1263 or email me at Reid. Mort
FISCOVer
'
Anoka- HennepinSdiool District?
2727 Ferry Street North o Anoka, MN 55303 - Tel: 763.506.1260 o Fax: 763.506.1299 TTY: 763.506.1292
www.anoka.kl2.nui.us /ce
C I T Y 0 F A
•
NDOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO:
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers
Jim Dickinson, City Administrator
2011 -2015 Capital Improvement Plan (CIP) Progress Report
June 29, 2010
INTRODUCTION
Administration/Finance along with all other City departments are well underway in the process of
developing a 2011 -2015 CIP, please refer to the 2011 -2015 CIP development calendar for various
deadlines and future presentation dates on the way to adoption of the final CIP.
As part of the process, staff is working with various committees (Vehicle Purchasing & Facility
Management Committees) and commissions (Parks and Recreation & Community Center Advisory) to
assist them in completing their work. A full listing of f the projects in the current 2011 -2015 CIP review
is attached.
DISCUSSION
Relative to CIP equipment, pursuant to the adopted City Council 2011 Budget Development Guidelines
staff is to perform "a comprehensive review of the condition of capital equipment to ensure that the most
cost - effective replacement schedule is followed" and "equipment will be replaced on the basis of a cost
benefit analysis rather than a year based replacement schedule ", detailed reviews of equipment that will
be proposed to be include in the 2011 -2015 CIP are being conducted by the Vehicle Purchasing
Committee (Admin/Finance review analysis attached). As discussed last month, staff continues to work
with the various departments and the Vehicle Maintenance staff to determine and appropriate 2011 -2015
CIP Equipment listing
In addition to the equipment reviews, throughout the summer a significant amount of time will be spend
on evaluating water /sewer infrastructure, transportation improvements, building maintenance, and park
and recreation needs. Each of these items will be supported by a detailed fund balance analysis of
funding sources (based on various assumptions and estimates) that will be presented to the Council for
review at future workshops, the utility funds will be presented at the July workshop. One recent analysis
conducted (Salt Storajze Shed Justification) is attached for Council reference and will be reviewed with
the Council at the meeting.
ACTION REQUESTED
Informational, the Council is requested to receive a brief presentation.
submitted,
Attachments
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City of Andover, MN
Capital Plan
2011 thru 2015
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Department
Project#
Priority
2011
2012
2013
2014
2015
Total
Central Equipment
Replacement- Hotsy Pressure Washer
12 -08800 -01
3
7,000
7,000
Central Equipment Fund
7,000
7,000
Replacement - Service Truck
13 -08800 -01
2
40,000
40,000
Central Equipment Fund
40,000
40,000
Replacement - Floor Sweeper
13 -08800 -02
3
35,000
35,000
Central Equipment Fund
35,000
35,000
Central Equipment Total
7,000
75,000
82,000
Community Center
Replacement - Zamboni Battery Pack
11 -04000 -01
2
7,000
7,000
Comm Ctr Operations
7,000
7,000
New- Battery Powered Ice Edger
12414300 -02
1
6,000
6,000
Comm Ctr Operations
6,000
6,000
CarpetinglTile
13 -04000 -03
2
8,000
8,000
Comm Ctr Replacement Reserve
8,000
8,000
Community Center Total
7,000
6,000
8,000
21,000
Elections
Replacement- Voting Equipment
13- 41310 -01
1
110,000
110,000
Capital Projects Levy
110,000
110,000
Elections Total
110,000
110,000
Engineering
New Development Projects
11 -01600 -01
1
80,000
85,000
110,000
115,000
140,000
530,000
Sewer Trunk Fund
65,000
67,000
22,000
90,000,
110,000
354,000
Water Trunk Fund
15,000
18,000
88,000
25,000
30,000
176,000
Pedestrian Trail Maintenance
11 -01600 -02
1
55,000
56,000
58,000
60,000
62,000
291,000
Road &Bridge Funds
55,000
56,000
58,000
60,000
62,000
291,000
Replacement - Blazer #11
12 -01600 -01
2
30,000
30,000
Equipment Bond
30,000
30,000
Engineering Total
135,000
171,000
168,000
175,000
202,000
851,000
Facility Management
Annual Parking Lot Maintenance
11 41900 -01
1
50,000
25,000
26,000
27,000
28,000
156,000
Capital Projects Levy
50,000
25,000
26,000
27,000
28,000
156,000
BuildingA - Seal Floor
11 411900 -02
1
8,000
9,000
10,000
27,000
Capital Projects Levy
8,000
9,000
10,000
27,000
Tuesday, June 22, 2010
3
Department
Project#
Priority
2011
2012
2013
2014
2015
Total
Surface Seal all Brick Structures
1241900 -01
1
75,000
75,000
Capital Projects Levy
22,500
22,500
Comm Cir Operations
3 ;000
32,000
Water Fund
20,500
20,500
Carpet l Tile Replacement
12- 41900 -02
2
10,000
10,000
20,000
Capital Projects Levy
10,000
10,000
20,000
Roof Replacements
12 411900 -03
1
300,000
300,000
Capital Equipment Reserve
300,000
300,000
Addition to Storage Building & Vehicle Maint. Shop
12 -01900 -04
1
2,200,000
2,200,000
G.O. Bond
;200,000
4200,000
Fire St. #2 Addition with additional land purchase
12- 41900 -05
2
885,000
885,000
G.O. Bond
885,000
885,000
Recycling Building & Fence
12 -01900 -07
1
250,000
250,000
G.O. Bond
250,000
250,000
Attached Storage Building
12 -01900 -08
1
250,000
250,000
G.O. Bond
250,000
250,000
Relocate Fuel Station wl Canopy
12 -01900 -09
2
280,000
280,000
G.O. Bond
280,000
280,000
Land Purchase
13 -01900 -01
1
1,500,000
1,500,000
Building Fund
1,500,000
1,500,000
Pedestrian Tunnel Under Crosstown Blvd.
13- 41900 -02
1
450,000
450,000
G.O. Bond
450,000
450,000
Facility Management Total
58,000
4,275,000
1,985,000
37,000
38,000
6,393,000
Fire
Replacement - Ladder Truck #11
11- 42200 -01
1
550,000
550,000
1,100,000
Equipment Bond
550,000
550,000
1,100,000
Replacement- Fire Chiefs Vehicle
13 -02200 -01
2
45,000
45,000
Equipment Bond
45,000
45,000
Replacement - Rescue #11
13- 42200 -02
2
50,000
50,000
Equipment Bond
50,000
50,000
Replacement - Fire Marshall Vehicle
13 -02200 -03
2
40,000
40,000
Equipment Bond
40,000
40,000
Replacement - Utility #4
13 -02200 -04
2
32,000
32,000
Equipment Bond
32,000
32 000
Replacement - Ublity#5
13 -02200 -05
2
32,000
32,000
Equipment Bond
32,000
32,000
Replacement- Grass #31
14 -02200 -01
2
45,000
45,000
Equipment Bond -
45,000
45,000
Replacement - Grass #21
14- 42200 -02
2
45,000
45,000
Equipment Bond
45,000
45,000
Replacement - Tanker #11
14 -02200 -03
2
340,000
340,000
Equipment Bond
340,000
340,000
New - Waterllce rescue boat
15 -02200 -01
1
20,000
20,000
Equipment Bond
20,000
20,000
Fire Total
550,000
550,000
199,000
430,000
20,000
1,749,000
Information Technology
Fiber Optic connection to Fire Station #1
11 -01420 -01
1
20,000
20,000
Capital Projects Levy
20,000
20,000
VMWare Virtual Server SAN Project
11 -01420 -02
1
50,000
50,000
Tuesday, June 22, 2010
q
Department Project# Priority 2011 2012 2013 2014 2015 Total
Capital Projects Levy
550,000
Information Technology Total
440,000
50,000
70,000
Park & Rec - Operations
Replace/Repair Play Structures - Various Parks
11- 45000 -01
Capital Projects Levy
1 45,000
Replacement - Large Capacity Lawnmower #580
12 45000 -01
Equipment Bond
225,000
Replacement -Toro Groundsmaster, #559
12 -05000 -02
Equipment Bond
45,000 45,000
Replacement- One Ton Truck wl Plow, #599
13 -05000 -01
Equipment Bond
Replacement - Trailer, T -554
13 -05000 -02
Equipment Bond
112,000
Replacement- One Ton Truck wl Plow #503
14- 45000 -01
Equipment Bond
1
Replacement- One Tan Crew Cab Pickup #502
14 -05000 -02
Equipment Bond
23,000
Park & Rec - Operations Total
23,000
2,250,000
1,250,000
Park & Rec - Projects
Annual Miscellaneous Park Projects
11 -05001 -01
Park Improvement Funds
1,250,000
Irrigation Improvements
11- 45001 -02
Park Improvement Funds
65,000
Park & Rec - Projects Total
65,000
2
650,000
Sanitary Sewer
Bunker Lake Boulevard Sanitary Sewer
12 48200 -02
Assessments
440,000 822,000
Crosstown Blvd Trunk Sewer Line
13 -08200 -01
Sewer Trunk Fund
2
Replacement - One Ton Truck wl Plow #90
13 48200 -02
Sanitary Sewer Fund
65,000
Replacement - JetfVac Truck #99
13 48200 -03
Sanitary Sewer Fund
65,000
Sewer Trunk Fund
1
Rural Reserve Trunk Sanitary Sewer
14 -08200 -01
Assessments
50,000
Sewer Revenue Bonds
Yellow Pine Lift Station
15 48200 -01
Sewer Trunk Fund
Sanitary Sewer Total
Storm Sewer
Storm Sewer Improvements
11 48300 -01
Storm Sewer Fund
Replacement - Elgin Street Sweeper #169
13 48300 -01
Equipment Bond
Storm Sewer Fund
50,000
550,000
25,000 30,000 35,000 40,000 45,000
440,000
50,000
70,000
15,000 15,000 15,000 15,000 15,000
75,000
2 50,000
70,000
1 45,000
45,000
45,000
45,000 45,000
225,000
45,000
45,000
45,000
45,000 45,000
225,000
1
112,000
65,000
112,000
112,000
357,000
178,500
112,000
1
23,000
178,500
23,000
178,500
23,000
2,250,000
1,250,000
23,000
2
250,000
65,000
1,250,000
65,000
2000,000
250,000
65,000
1
65,000
2
650,000
10,000
10,000
650,000
440,000 822,000
10,000
1,900,000
10,000
2
65,000
65,000
65,000
65,000
1
50,000
50,000
50,000
50,000
45,000 180,000 120,000 160,000 45,000
550,000
25,000 30,000 35,000 40,000 45,000
440,000
1 15,000 15,000 15,000 15,000 15,000
75,000
15,000 15,000 15,000 15,000 15,000
75,000
2 50,000
50,000
50,000
50,000
65,000 15,000 15,000 15,000 15,000 125,000
1 440,000
175,000
25,000 30,000 35,000 40,000 45,000
440,000
440,000
150,000
90,000
440,000
1 400,000
60,000
400,000
400,000
400,000
1 65,000
65,000
65,000
65,000
1 357,000
357,000
178,500
178,500
178,500
178,500
1
2,250,000
1,250,000
3,500,000
250,000
1,000,000
1,250,000
2000,000
250,000
2,250,000
1
650,000
650,000
650,000
650,000
440,000 822,000
2,250,000
1,900,000
5,412,000
1 25,000 30,000 35,000 40,000 45,000
175,000
25,000 30,000 35,000 40,000 45,000
175,000
1 150,000
150,000
90,000
90,000
60,000
60,000
Tuesday, June 22, 2010
57
Department Project# Priority 2011 2012 2013 2014 2015 Total
Storm Sewer Total
369,000
435,000
468,000
Streets / Highways
Annual Street Seal Coat Project
1143100 -01
Construction Seal Coat Fund
10,000
Road & Bridge Funds
10,000
Annual Street Crack Seal Project
11 43100 -02
Construction Seal Coat Fund
425,000
Road & Bridge Funds
830,000
Annual Street Reconstruction
11 43100 -03
Assessments
110,000
Road & Bridge Funds
163,000
Annual Pavement Markings
11 -03100 -04
Road & Bridge Funds
1,000
Annual Curb Replacement
11 -03100 -05
Road & Bridge Funds
Bridge Scour Repairs
11 -03100 -06
Road & Bridge Funds
161,000
Storm Sewer Fund
1 708,000
Municipal State Aid Routes / New & Reconstruct
11 -03100 -07
Assessments
836,000
Municipal Sta to A id Funds -
177,000
Intersection Upgrades
11- 43100 -08
Municipal State Aid Funds
209,000
Replacement- Dump Truck w/ Snow Removal #197
11 -03100 -09
Equipment Bond
535,000
Replacement- One Tan Truck w/ Plow #132
12- 43100 -01
Equipment Bond
1 23,000
Replacement - Water Tanker #163
13 -03100 -01
Equipment Bond
27,000
Replacement- Dump Truck w/ Snow Removal #198
14 -03100 -01
Equipment Bond
25,000
Streets / Highways Total
27,000
125,000
1 41,000
Water
Rehabilitation of Wells
11 48100 -01
Wafer Fund
215,000
Water Main Improvements
1148100 -02
Assessments
44000
Bunker Lake Boulevard Water Main
12 -08100 -02
Assessments
Construct Clearwell at WTP
13 48100 -01
Water Revenue Bonds
60,000
Construct Well #10
1448100 -01
Water Trunk Fund
Water Main along South Coon Creek Drive
14 48100 -02
Assessments
Water Trunk Fund
Construct Water Treatment Plant #2
15 -08100 -01
Water Revenue Bonds
1,463,000
Demolish 500,000 Gallon Water Tower
15 48100 -02
Water Trunk Fund
3,317,000
25,000 30,000 185,000 40,000 45,000 325,000
1 410,000
369,000
435,000
468,000
840,000
2,522,000
19,000
60,000
10,000
10,000
10,000
49,000
391,000
369,000
425,000
458,000
830,000
2,473,000
1
100,000
110,000
196,000
163,000
569,000
200,000
1,000
2,000
2,000
5,000
100,000
109,000
194,000
161,000
564000
1 708,000
688,000
713,000
875,000
836,000
3,820,000
177,000
172,000
178,000
219,000
209,000
955,000
531,000
516,000
535,000
656,000
627,000
2865,000
1 23,000
24,000
25,000
26,000
27,000
125,000
23,000
24000
25,000
26,000
27,000
125,000
1 41,000
42,000
43,000
44,000
45,000
215,000
41,000
42,000
43,000
44000
45,000
215,000
1 60,000
8,000,000
60,000
30,000
8,000,000
30,000.
30,000
200,000
30,000
1 376,000
1,463,000
570,000
908,000
200,000
3,317,000
94,000
182000
22,500
65,000
363,500
282000
1,281,000
547,500
843,000
2953,500
1 130,000
275,000
50,000
455,000
130,000
275,000
50,000
455,000
1 200,000
200,000
200,000
200,000
1
65,000
65,000
65,000
65,000
2
100,000
100,000
100,000
100,000
1
150,000
150,000
150,000
150,000
1,948,000
3,026,000
2,046,000
2,667,000
1,911,000
11,598,000
1
1
1
1
1
1
I
55,000
60,000
65,000
70,000
70,000
320,000
55,000
60,000
65,000
70,000
70,000
320,000
290,000
550,000
840,000
290,000
550,000
840,000
200,000
200,000
200,000
200,000
2,800,000
2,800,000
2800,000
2800,000
200,000
200,000
200,000
200,000
710,000
710,000
100,000
100,000
610,000
610,000
8,000,000
8,000,000
8,000,000
8,000,000
200,000
200,000
200,000
200,000
Tuesday, June 22, 2010
Department Project# Priority 2011
2012
2013
2014
2015
Total
Water Total 345,000
GRAND TOTAL 3,248,000
260,000
8,960,000
2,865,000
8,598,000
1,530,000
7,304,000
8,270,000
12,446,000
13,270,000
40,556,000
Tuesday, June 22, 2010
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CITY OF ANDOVER
Salt Storage Shed Justification
1600 Ton Annual Usage Analysis
2009 - 2010 Cost Breakdown: $77.04
Breakdown of County fee
Delivery
$ 3.82
Loading
2.91
Bldg Deprec
4.77
Salt
55.49
Product Cost
66.99
Admin & Overhead - 15% 10.05
Sales Tax 5.29 (charged to Andover)
$ 82.33 (x) 1600 tons
Direct Costs that can be eliminated:
Admin & Overhead
Sales Tax (on product only)
Bldg Depre
Delivery
Loading
$ 10.05
3.82
4.77
3.82
2.91
$ 25.37 (x) 1600 tons
$ 131,726 Purchase from County
$ 40,592 Eliminated Costs
Other Operating Costs to consider (drive & waiting time):
Staffing / vehicle costs Load Cost per Load w/ OT
Staffing - $33.50 per hr 1/2 hr $ 16.75 $ 25.13
Vehicle - $75.00 per hr 1/2 hr 37.50 37.50
$ 54.25 $ 62.63
Annual # of loads 200 200
Cost to load $ 10,850 $ 12,525
Notes:
On each snow emergency event, the City will save staffing costs relative to the time it takes to get to
the County, wait in line, and then get loaded before heading out to plow each route. The time saved
would be a direct savings to overtime if it could be avoided.
By dumping unused salt from the trucks, the longevity of the equipment would be extended;
although difficult to quantify.
This will become a more efficient operation for the City, loading can be done the night before or
through an early morning call in. Waiting in line at the County will be eliminated along with the
time it takes to get there.
The City will experience costs associated with procuring product and loading product. Staff time
for loading is basically a non -issue since someone is always on site.
. •
QLND0VE^
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO:
FROM:
SUBJECT:
DATE:
Mayor and Councilmembers
Jim Dickinson, City Administrator
2010 Budget Implementation Progress Report
June 29, 2010
The 2010 Budget and Levy was the outcome of a number of budget workshops with the Council,
numerous staff meetings, a December 1, 2009 Public Hearing and the final adoption on December 15,
2009.
The 2010 Budget includes a total property tax levy of $10,856,299: $7,631,494 (70.3 %) operational levy,
$1,900,566 (17.5 %) debt service levy, and $1,324,239 (12.2 %) capital levy. The 2010 gross levy reflects
a 2.48% increase over 2009.
Administration will provide an update to the Council on how the budget year 2009 ended, how that
impacts the 2010 budget, and to enter into dialogue on how the 2010 budget is progressing.
DISCUSSION
The following attachments are provided to assist discussion; other documents will be distributed at the
meeting:
1. Audited Summary Trial Balance dated December 31, 2009 for the General Fund
2. 2009 General Fund - Fund Balance Designations
3. General Fund Expenditure Budget Summary - Budget Year 2010 through May 2010
4. Investment Maturities Summary — May 2010 (Investments managed by City Treasurer)
5. Year -Ended December 31, 2009 Statistical Data
a. Principal Taxpayers
b. Principal Employers
c. Full Time Equivalent Employees
d. Operating Indicators by Function/Program
e. Capital Asset Statistics by Function/Program
ACTION REQUESTED
The Council is requested to receive a presentation and provide direction to staff.
submitted,
CITY OF ANDOVER, MINNESOTA
REQUIRED SUPPLEMENTARY INFORMATION
Statement 10
BUDGETARY COMPARISON SCHEDULE
- GENERAL FUND
For The Year Ended December 31, 2009
With Comparative Actual Amounts For The Year Ended December 31, 2008
Variance with
Final Budget -
Budgeted Amounts
Positive
2008
Original
Final
Actual
(Negative)
Actual
Revenues:
General property taxes
$ 6,878,536 S
6,651,795
$ 6,588,601
$ (63,194)
$ 6,249,011
Licenses and permits
442,580
442,580
291,903
(150,677)
525,339
Intergovernmental
601,948
828,689
595,002
(233,687)
709,251
Charges for services
620,022
620,022
701,289
81,267
772,430
Fines
95,375
95,375
110,779
15,404
104,930
Investment income
115,000
115,000
76,772
(38,228)
137,966
Miscellaneous
83,550
83,550
130,523
46,973
116,950
Total revenues
8,837,011
8,837,011
8,494,869
(342,142)
8,615,877
Expenditures:
Current:
General government:
Mayor and City council
108,375
108,375
105,319
3,056
103,067
Administration
152,701
152,701
128,532
24,169
127,771
Newsletter
25,000
25,000
22,405
2,595
19,667
Human resources
62,773
62,773
54,625
8,148
59,006
Legal
178,500
178,500
172,900
5,600
171,300
City clerk
101,121
101,121
96,621
4,500
158,203
Elections
6,372
6,372
6,139
233
40,907
Financial administration
221,760
221,760
210,204
11,556
212,761
Assessing
152,500
152,500
120,113
32,387
119,090
Information systems
150,417
140,417
122,614
17,803
137,286
Planning and zoning
362,970
360,470
323,681
36,789
359,140
Engineering
436,405
435,405
388,285
47,120
399,436
Facility management
509,328
484,328
409,929
74,399
408,238
Total general government
2,468,222
2,429,722
2,161,367
268,355
2,315,872
Public safety:
Police
2,545,642
2,545,642
2,545,642
-
2,318,241
Fire protection
1,105,102
1,105,102
998,351
106,751
991,636
Protective inspection
452,938
452,938
435,102
17,836
455,526
Civil defense
16,909
16,909
14,935
1,974
13,305
Animal control
10,750
10,750
11,376
(626)
7,095
Total public safety
4,131,341
4,131,341
4,005,406
125,935
3,785,803
Public works:
Streets and highways
628,378
623,378
567,090
56,288
613,896
Snow and ice removal
526,036
516,036
462,849
53,187
457,587
Street signs
185,913
169,913
159,213
10,700
170,358
Traffic signals
34,000
34,000
26,090
7,910
15,057
Street lighting
193,400
193,400
213,307
(19,907)
188,213
Total public works
$ 1,567,727 $
1,536,727
S 1,428,549
$ 108,178
$ 1,445,111
(Continued)
-a -
� 0 a ? "'
CITY OF ANDOVER, MINNESOTA
REQUIRED SUPPLEMENTARY INFORMATION
BUDGETARY COMPARISON SCHEDULE - GENERAL FUND
For The Year Ended December 31, 2009
With Comparative Actual Amounts For The Year Ended December 31, 2008
Statement 10
(Continued)
Expenditures:
Current: (continued)
Parks and recreation
Recycling
Unallocated
Total current
Capital outlay:
General government
Parks and recreation
Total capital outlay
Total expenditures
Revenues over (under) expenditures
Other financing sources (uses):
Transfers in
Net increase(decrease)in fund balance
Fund balance - January 1
Fund balance - December 31
—S —
Variance with
Final Budget -
Budgeted Amounts
Positive
2008
Original
Final
Actual
(Negative)
Actual
$ 897,749
S 887,749
$ 835,636
$ 52,113
$ 867,652
98,607
98,607
85,527
13,080
86,631
20,000
20,000
19,540
460
17,999
9,183,646
9,104,146
8,536,025
568,121
8,519,068
-
-
-
-
3,428
2,397
(2,397)
-
-
-
2,397
(2,397)
3,428
9,183,646
9,104,146
8,538,422
565,724
8,522,496
(346,635)
(267,135)
(43,553)
223,582
93,381
196,930
196,930
196,930
-
191,194
$ (149,705)
_ L ___ L70,2051
$ 153,377
$ 223,582
$ 284,575
4,175,035
3,890,460
$ 4,175,035
= L == 4,328,412
—S —
City of Andover
General Fund
2009 Fund Balance Analysis
2009
Estimated
Budget
December 31, 2008 $ 4,175,035
2009 Fund Balance Increase (Decrease) 153,377
Total General Fund - December 31, 2009 4,328,412
Less Designations:
Snow Emergency (65,000)
Public Safety (65,000)
Facility Management (65,000)
Information Technology (65,000)
MVHC (490,186)
2009 Budget Carryforwards (79,500)
Prepaids / Inventory (207,515)
Working Cash Flow (3,291,211)
Estimated Balance Available for Adjustments 0
2009 Working Cash Flow Designation Calculation:
2010 Requested Expenditure $ 9,102,628
% of 2010 General Fund Expenditures 36.157%
$ 3,291,211
- y_
CITY OF ANDOVER
General Fund Budget Summary Totals
Budget Year 2010
2009 2010
REVENUES Budget May YTD % of Bud Final Budget May YTD % of Bud
General Property Tax
$ 6,651,795
$ -
0%
$ 6,588,601
$
7,308,495
$
-
0%
Licenses and Permits
442,580
80,238
18 %
291 903
237,055
118,95
y �
5050 %
I ntergovernmental
828,689
130,149
16%
595,002
567,498
190,557
34%
Charges for Services
620�,
r q 20 3 4 W..�
33%
..W �..
_ 7 ry... 5 43 , 500 _228 ,
s
Fines
95,375
36,880
39%
110,779
100,750
42,232
42 %°
Investment Income
115,000
17,928
16%
76,772
65,000
5,408
8%
Miscellaneous
83,550
84,045
101%
130,523
83,400
86,295
103%
Transfers In
196,930
196,930
100%
196,930
196,930
196,930
100%
Total Revenues
S 9,033,941
$ 749,622
8%
$ 8,691,799
$
9,102,628
$
869,205
10%
2010
2009
EXPENDITURES
Budget
May YTD
% of Bud
Final
Budget
May YTD
% of Bud
GENERAL GOVERNMENT
Mayor and Council
$ 108,375
$ 54,514
50%
$ 105,319
$
104,251
$
49,486
47%
Administration
152,701
55,609
36%
128,532
130,997
48,958
37%
Newsletter
25,000
8,720
35%
22,405
23,000
7,014
30%
Human Resources
62,773
9,461
15%
54,625
60,691
6,161
10%
Attorney
178,500
58,644
33%
172,900
178,500
57,411
32%
City Clerk
101,121
44,657
44%
96,621
95,824
38,815
41%
Elections
6,372
2,294
36%
6,139
49,006
2,231
5%
Finance
221,760
106,553
48%
210,204
198,836
89,104
45%
Assessing
152,500
-
0%
120,113
152,500
-
0%
Information Services
140,417
56,815
40%
122,614
154,106
47,938
31%
Planning & Zoning
360,470
135,278
38%
323,681
322,056
123,565
38%
Engineering
435,405
168,314
39%
388,285
384,083
146,702
38%
Facility Management
484,328
167,281
35%
409,929
581,457
178,019
31%
Total General Gov
2,429,722
868,140
36%
2,161,367
2,435,307
795,404
33%
PUBLIC SAFETY
Police Protection
2,545,642
636,411
25%
2,545,642
2,599,246
649,812
25%
Fire Protection
1,105,102
362,621
33%
998,351
1,063,959
384,142
36%
Protective Inspection
452,938
185,524
41%
435,102
339,931
123,142
36%
Civil Defense
16,909
9,517
56%
14,935
15,794
7,736
49%
Animal Control
10,750
2,864
27%
11,376
9,970
1,891
19%
Total Public Safety
4,131,341
1,196,937
29%
4,005,406
4,028,900
1,166,723
29%
PUBLIC WORKS
Streets and Highways
623,378
226,376
36%
567,090
548,732
193,618
35%
Snow and Ice Removal
516,036
230,704
45%
462,849
485,573
248,532
51%
Street Signs
169,913
67,142
40%
159,213
193,458
70,370
36%
Traffic Signals
34,000
7,991
24%
26,090
36,000
6,388
18%
Street Lighting
33,400
10,699
32%
32,666
36,400
10,640
29%
Street Lights - Billed
160,000
58,345
36%
180,641
200,000
61,021
31%
Park & Recreation
887,749
295,634
33%
838,033
870,460
261,343
30%
Recycling
98,607
34,302
35%
85,527
117,298
38,283
33%
Total Public Works
2,523,083
931,193
37%
2,352,109
2,487,921
890,195.
36%
OTHER
20,000
13,500
68%
19,540
230,000
18,641
8%
Total Other
20,000
13,500
68%
19,540
230,000
18,641
8%
Total Expenditures
S 9,104,146
$ 3,009,770
33%
S &538,422.
$
9,182,128
$
2,870,963
31%
NET INCREASE (DECREASE)
S (70,205)
S (2,260,148)
$ 153,377
$
(79,500)
$
(2,001,758)
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CITY OF ANDOVER, MINNESOTA
PRINCIPAL TAXPAYERS
Current Year and Ten Years Ago
Total $ 1,481,439
Net Tax Capacity $ 31,446280
Source: Anoka County Property Tax Division
4.71% $ 1,064,975 6.19%
$ 16,305,885
. —'1
2009
2000
Net
Percentage of
Net
Percentage of
Tax
Total City
Tax
Total City
Taxpayers
Capacity
Rank
Tax Capacity
Capacity
Rank
Tax Capacity
Connexus Energy
$ 226,488
1
0.72%
$ 336,620
1
1.96%
Target Corporation
221,656
2
0.70%
-
Andover Limited Partnership
169,706
3
0.54%
242,736
2
1.41%
Presbyterian Homes of Andover
164,899
4
0.52%
-
116 LLC
141,966
5
0.45%
-
Minnegasco,Inc.
137,886
6
0.44%
129,907
3
0.75%
Andover Station LLC
109,680
7
0.35%
-
BDT Holdings LLC
109,416
8
0.35%
-
Grey Oaks Inc.
100,798
9
0.32%
-
Great River Energy
98,944
10
0.31%
-
Individual - Commercial/Industrial
-
80,524
4
0.47%
Columbia Park Properties
-
63,226
5
0.37%
Minnesota Pipe Line Company
-
42,433
7
0.25%
Health Partners
-
42,013
8
0.24%
Povlitzki Properties
-
35,213
9
0.20%
MN Interstate Pipeline
-
39,147
10
0.23%
Northern States Power
-
53,156
6
0.31%
Total $ 1,481,439
Net Tax Capacity $ 31,446280
Source: Anoka County Property Tax Division
4.71% $ 1,064,975 6.19%
$ 16,305,885
. —'1
CITY OF ANDOVER, MINNESOTA
PRINCIPAL EMPLOYERS
Current Year and Ten Years Ago
2009
Taxnaver
Anoka Hennepin I.S.D. No. 11
Bunker Hills Regional Park/Activity Center
Kottkes' Bus Service, Inc.
Target
Anoka County Highway Department
Columbia Park Medical Group - Andover
Meadow Creek Christian School
Festival Foods
Farmstead at Andover
City of Andover
McDonald's
Ace Solid Waste, hrc.
Ed Fields & Sons, Inc.
Riccar Heating & Air Conditioning
Total
1,802 100.0%
Source: Minnesota Department of Employment and Economic Development
(1) Number of employees as of March, 2006
2000
Percentage
of Total City
Employees
Rank
Employment
574
1
31.9%
237
2
13.2%
200 (
3
11.1%
167
4
9.3%
141
5
7.8%
107
6
5.9%
100
7
5.5%
97
8
5.4%
94
9
5.2%
85
10
4.7%
Total
1,802 100.0%
Source: Minnesota Department of Employment and Economic Development
(1) Number of employees as of March, 2006
2000
1,177 100.0%
Percentage
of Total City
Employees
Rank
Employment
308
1
26.2%
170
3
14.4%
100
4
8.5%
81
6
6.9%
180
2
15.3%
58
8
4.9%
80
7
6.8%
50
9
4.2%
100
4
8.5%
50
9
4.2%
1,177 100.0%
CITY OF ANDOVER, MINNESOTA
FULL TIME EQUIVALENT EMPLOYEES
CITY GOVERNMENT EMPLOYEES BY FUNCTION/PROGRAM
Last Five Fiscal Years
Function/Program
2005
2006
2007
2008
2009
Governmental:
Administration
1.47
1.30
1.45
1.15
1.15
Human resources
0.06
0.07
0.02
0.01
0.02
City clerk
1.84
1.84
1.91
1.43
1.29
Elections
0.10
0.10
0.10
0.08
0.10
Financial administration
2.99
2.85
2.35
1.97
1.85
Information systems
0.91
0.91
0.91
0.91
0.91
Planning and zoning
4.57
4.75
4.75
4.25
3.70
Engineering
4.67
4.57
4.78
4.41
4.28
Facility Management
-
-
-
-
0.33
EDA general
1.21
0.70
0.70
0.85
0.90
LRRWMO
0.21
0.21
0.21
0.21
0.20
Risk management
0.13
0.10
0.10
0.10
0.10
Public Safety:
Fire
3.25
3.10
3.10
3.10
3.10
Protective inspection
5.58
6.03
6.08
5.78
3.93
Civil defense
0.05
0.05
0.05
0.05
0.05
Public Works:
Streets and highways
5.35
6.12
6.20
6.00
5.05
Snow and ice
3.92
3.27
3.49
3.21
2.45
Street signs
1.20
1.35
1.44
1.41
1.31
Forestry
0.10
0.10
-
-
-
ROW management / utility
0.85
0.85
0.60
0.65
0.50
Water
5.04
5.57
4.78
4.84
4.63
Sewer
3.15
2.97
3.18
3.24
3.38
Storm sewer
1.60
2.01
1.95
2.20
2.55
Central equipment
2.91
2.92
2.96
2.96
2.87
Park & Recreation:
Park and recreation
6.85
7.33
7.05
6.85
6.66
Community center
2.10
2.12
2.12
2.23
2.96
Recycling 1.26 0.93 0.88 0.86 1.23
61.37 62.12 61.16 58.75 55.50
Source: City Finance Department
Note: Employees are allocated to various departments based on the functions that they perform.
CITY OF ANDOVER, MINNESOTA
OPERATING INDICATORS BY FUNCTION/PROGRAM
Last Five Years
Function/Program
2005
2006
2007
2008
2009
General government:
Registered voters
n/a
16,813
n/a
17,830
n/a
Voters registering election day
n/a
2,200
n/a
2,727
n/a
Number of precincts
n/a
10
n/a
10
n/a
Public safety:
Police:
Number of calls for services
12,861
11,516
12,150
11,617
11,075
Number of traffic citations
1,795
1,673
1,710
2,475
2,848
Number of patrol hours
30,856
30,856
30,240
30,240
30,240
Fire:
Fire responses
325
443
366
326
305
Emergency medical responses
594
645
736
797
754
Protective inspections:
Inspections
6,536
8,128
5,456
5,020
3,716
Residential permits
226
153
91
49
42
Other permits
2,473
2,481
2,095
1,862
1,543
Public works:
Streets and highways:
Asphalt streets maintained (miles)
178
187
189
189
189
Gravel roads maintained (miles)
8
8
8
8
8
Cul -de -sacs and dead ends maintained
320
329
330
336
338
Parks and recreation:
Number of City parks
58
63
65
66
66
Total acreage mowed
265
200
297
297
293
Ballfields maintained
25
24
27
28
28
Number of playgrounds
33
35
37
37
37
Soccer fields maintained
20
16
16
19
19
Trail maintained (miles)
26
23
35
35
35
Community center bookings (hrs):
Fieldhouse
1,405
7,450
8,514
8,282
9,718
Ice arena
2,002
2,405
2,497
2,393
2,640
Water:
New connections
247
197
63
33
145
Total customers
5,657
5,854
5,917
5,950
6,095
Annual consumption
(thousands of gallons)
856,671
1,014,251
1,046,789
993,626
1,000,971
Sanitary Sewer:
New connections
229
129
120
23
183
Total customers
6,528
6,657
6,777
6,800
6,983
Storm Sewer:
Total customers
9,516
9,744
9,785
9,800
9,950
Storm sewer lines maintained (miles)
43
51
65
66
69
Source: Various City Departments
1
CITY OF ANDOVER, MINNESOTA
CAPITAL ASSET STATISTICS BY FUNCTION/PROGRAM
Last Five Years
Function/Program
2005
2006
2007
2008
2009
Public Safety:
Fire:
Stations
3
3
3
3
3
Fire vehicles
18
18
20
20
21
Protective inspections:
Vehicles
3
3
3
3
3
Public Works:
Streets and Highways:
Streets (miles)
186
187
189
189
189
Street lights
1,105
1,187
1,204
1,212
1,215
Traffic signals
20
22
22
23
23
Parks and Recreation:
Parks
58
63
65
66
66
Ball fields
25
24
27
28
28
Soccer fields
16
16
16
19
19
Playgrounds
33
35
37
37
37
Trails (miles)
26
23
35
35
35
Community centers
1
I
1
I
1
Water:
Water treatment plants
1
1
1
1
1
Storage facilities
3
3
3
3
3
Water main (miles)
79
107
108
108
108
Connections
5,450
5,854
5,917
5,950
6,095
Sanitary sewer:
Sewer main (miles)
82
90
91
91
91
Connections
6,250
6,657
6,777
6,800
6,983
Number of lift stations
8
9
9
9
9
Storm sewer:
Storm sewer lines (miles)
43
51
65
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: 2011 Budget Development Discussion
DATE: June 29, 2010
INTRODUCTION
The City Finance Department distributed to all City Departments their base budgets, personnel
services estimates, capital budget forms, and line item budget pages on May 5th to get the 2011
budget development process underway. Since that date, Finance's primary focus has been placed
on preparing revenue estimates and expenditure monitoring. Attached for the Council's
reference is the tentative 2011 Budget Development Calendar.
Items underlined will be covered in detail at the workshop.
DISCUSSION
At the April 6 Regular City Council meeting the Council adopted the following 2011 Budget
Development guidelines:
1) A commitment to a City Tax Levy to meet the needs of the organization and positioning the
City for long -term competitiveness through the use of sustainable revenue sources and
operational efficiencies.
Note: Council's further direction over the past few workshops has been for
Administration to target a 0% increase in the Gross City Tax Levy. A preliminary 2011
levy proposal to meet this guideline is attached.
2) Continued development of a procurement and financial plan to appropriately structure the
expenditure of bond proceeds generated from the successful 2006 Open Space Referendum.
Note: The City is currently negotiating on two open space property purchases and has
applied for two separate grants to help offset the purchases.
3) A fiscal goal that works toward establishing the General Fund balance for working capital at
no less than 35% of planned 2011 General Fund expenditures and the preservation of
emergency fund balances (snow emergency, public safety, facility management &
information technology) through targeting revenue enhancements or expenditure limitations
in the 2010 adopted General Fund budget.
Note: The General Fund Fund Balance is discussed in detail later in this report.
4) A commitment to limit the 2011 debt levy to no more than 25% of the gross tax levy and a
commitment to a detailed city debt analysis to take advantage of alternative financing
consistent with the City's adopted Debt Policy.
Note: Current analysis is indicated that this guideline will be met easily; the percentage
will likely be between 17 to 19 %.
5) A comprehensive review of the condition of capital equipment to ensure that the most cost-
effective replacement schedule is followed. Equipment will be replaced on the basis of a cost
benefit analysis rather than a year based replacement schedule.
Note: This is being done as part of the 2011 -2015 Capital Improvement Plan
development process, progress on this process is provided at each Council workshop.
The 2011 -2015 CIP is scheduled for adoption in October 2010.
6) A team approach that encourages strategic planning and service sharing opportunities to meet
immediate and long -term operational, staffing, infrastructure and facility needs.
Note: In past years special attention was given to staffing through this budget process,
two department consolidations initiated in 2008 were fully implemented in 2009 and are
showing strong efficiencies. Also, similar to the 2008 and 2009 budgets, part of the
adopted 2010 budget includes some staff positions that were eliminated, replacements
delayed /eliminated, resources redirected and a work hour reduction plan (furlough)
initiated in September 2009 and ending July 2010. This same philosophy is been used
during the 2011 Budget development process.
7) A management philosophy that actively supports the funding and implementation of Council
policies and goals, and a commitment to being responsive to changing community conditions,
concerns, and demands, and to do so in a cost effective manner.
Note: The 2011 budget development process is paying special attention to the declining
housing market relative to a limited number of new housing starts, declining property
values, the significant number of foreclosures and overall conditions in the local
economy.
Fund Balance Forecast Update:
The "Final" Comprehensive Annual Financial Report for the year ended December 31, 2009
reports the City did achieve its 2010 budget goal of establishing the General Fund fund balance
for working capital at no less than 35% of planned 2010 General Fund expenditures
($9,102,628). $3,291,211 was available, which equates to a 36.157% fund balance for working
capital for the 2010 Budget. The work done by Staff relative to the 2009 revenue and
expenditure budgets assisted greatly in achieving the Council 2010 budget guideline.
In addition to the working capital fund balance designation, the City was successful in preserving
General Fund emergency reserve fund balances for core services. These reserves were created
through the past three years budget processes and are intended to be available for the identified
purpose and to prevent budget spikes in future years. Listed below are the current General Fund
emergency reserve fund balances:
Excessive Snow Emergency Events
$65,000
Facility Management Building Failures
$65,000
Information Technology System Failures
$65,000
Public Safety Equipment Failures
$65,000
Lastly, it should also be noted that fund balance was designated in the amount of $79,500 for
2009 Budget Carryforwards, and most importantly $490,186 was designated to deal with the
forecasted 2010 Market Value Homestead Credit unallotments. The most recent legislative
session final outcome is indicating the 2010 N"C cut will be closer to $528, 122.
For the 2011 Budget Development process, Administration/Finan is committed to maintainin
the 2011 budget development guideline that works toward establishing the General Fund balance
for working capital at no less than 35% of planned 2011 General Fund expenditures and the
preservation of the emergency fund balances through targeting revenue enhancements and
expenditure limitation in the 2010 adopted General Fund budget The expenditure limitation is
for all departments to target 97% of non - personnel related expenditures.
Budget Development & Levy Limits:
Administration/Finance will continue to meet with the various departments on their 2010
budgets. As part of those discussions, Administration/Finance is reviewing with departments
their line item budgets, capital requests and 2010 revenue and expenditure estimates to assure
compliance with Administration's 97% expenditure directive.
The availability of additional tax levy in 2011 is significantly limited by the forecasted taxable
market value percentage decrease (proximately 8.1 %) below what was available for the 2010
budget and from the 2008 legislative session that added Levy Limits for all cities over 2,500 in
population for tax years 2009, 2010 & 2011.
Administration/Finance will again submit to the State Department of Revenue by September 30,
2010, the "Certification of Payable Special Levies ", that certification amount will be deducted
from the City's 2010 gross levy to determine our 2010 levy base. In summary the City will be
allowed a percentage increase over a 2010 levy base and will be eligible for some special levies
for 2011. That percentage increase allows for an increase of the lesser of 3.9% or the rate of
inflation, in addition, increases will be allowed for household and commercial growth (which
Andover's amount will be very minimal). At this point, staff is not sure what the State will be
using as the rate of inflation, but our research indicates that it will be approximately 1 - 2 %
Relative to the newly prescribed special levies for 2009 -2011, the City of Andover is eligible for
the special levy to pay costs attributable to wages and benefits for the sheriff contract and Fire
Department. For the 2009 & 2010 levies, it was determined that it was not advantageous for the
City to elect to use that special levy. The 2011 Budget may require a second look since it is
forecasted that the City's total market value growth may continue to decline in the next few years
1 3 i
Lastly, under current state law, cities have the ability to levy back for lost 2008, 2009, 2010 and
2011 aids (in total approximately $1 million). While at face value this opportunity may look
attractive the City of Andover, due to the economy and local budget concerns a full recapture
may not be feasible. The maximum levy recapture of lost aid for the 2010 levy was $547,088;
196,150 lost 2008 MVHC and $350,938 the 2009 unalloted MVHC. The City recaptured
$493,988 in the 2010 levy. The City will again have the abilily to lew back the 2010 unalloted
MVHC of $528,122 and the announced 2011 unalloted MVHC of $490,049 a special 20111
The total amount that can be recaptured with the 2011 lew totals $1,018,171, but realistically the
recapture amount the City could consider to maintain a 0% gross lew increase is likely $490,000
to $530,000.
Staffing/Furlough:
No new staffing requests are anticipated from City Departments for the 2011 budget.
Administration's first request if funding would happen to be available would be to exercise the
recall of the Public Works employee that was laid off as part of the 2010 budget process
The four (4 ) hour per pay period furlough directive that was initiated in September of 2009,
based on Council direction will be lifted on July 2, 2010 (see attached memo). The removal of
the furlough will provide needed staffing availability to maintain adequate service levels to the
public, also the removal of the furlough is the first step in the process to get the City back to
appropriate staffing levels.
Personnel Related Implications:
To date the following are projected issues facing personnel related expenses:
1. The current salary compensation package is competitive with other government entities.
At this point in the 2011 budget process Administration is proposing a wage freeze for
2011 which would mean no Stgp_increases and no cost of living adjustment (COLA).
If a COLA was considered each 1% increment would have approximately a $33,000
impact to the General Fund if pay steps were granted the General Fund impact would be
approximately $40,000. Council feedback/direction will continually be sought on this
topic throughout the budget development process.
2. A midyear review of the health plan will be conducted with our broker on July 14 The
insurance claims trends at this time appear to be favorable. The initial proposed 2011
budget for health insurance was to carry a 10% increase, with future hopes of a lesser or
no increase, but with the passage of the Federal Health Care Reform it appears very
likely there will be some increased costs and administration. The League of
Minnesota Cities is recommending budgeting for about a 15 — 18% increase
regardless of each city's health insurance carrier. With that in mind,
Administration/Finance will be modifying our initial estimate to a 25% increase for
health insurance.
The City currently offers the employees a high deductible plan ($5,000 family, $2,500
single) with a health spending account (HSA), this was implemented in 2006. As part of
—H —
the program, the City pays for 100% of a single health insurance premium, 76% for a
family health insurance premium and contributes annually to the employees HSA.
3. At the most recent legislative session legislature approved increased employee and
employer contributions to the Public Employee Retirement Association (PERA ) as part of
the most recent public pension legislation. Please refer to the attached PERA reference.
Contractual Departments:
1. The City Attorney placed a freeze on legal fees for 2010 and is proposing for the 2011
contract he would remain at the 2010 rate if City employees are not granted a COLA, but
if a COLA is provided to the City employees, he would request the same.
2. The Law Enforcement 2010 expenditure budget is $2,599,246 which is offset by a Police
State Aid revenue budget of $112,860 and School Liaison revenue budget of $83,988
reflecting a net tax levy impact of $2,486,386. The current Sheriff's contract provides
for:
a. 80 hours per day of patrol service
b. 12 hours per day of service provided by a Community Service Officer
c. School Liaison Officers in the middle school and high school
d. Patrol Investigator
e. 50% of the Crime Watch Program's coordinator position.
It should be noted that the Sheriff's Department always provides the required number of
deputies for all hours contracted by the City. If the Sheriff's Department has a vacancy
or a deputy is injured etc.., they still provide the City with a deputy at straight time even
though they may have to fill those hours with overtime which at times may cost the
Sheriff s Department additional, but is not billable per the contract.
For the 2011 Anoka County Sheriffs contract I have indicated the City is looking for a
status quo contract, but based on their labor contract settlements and benefit costs I am
anticipating a slight percentage increase, between 1 to 2 % ($26K to $52K).
Council Memberships and Donations /Contributions:
The following memberships are included in the 2010 Budget and are presented at their fiscal
impact in the 2010 General Fund budget; we are still waiting on most of the proposed 2011
proposals:
• League of Minnesota Cities
• North Metro Mayor
• Association of Metropolitan Cities (AMM)
• Community Schools
• Mediation Services
• YMCA — Water Safety Program
• Youth First (Neighborhood Center)
• Central Center for Family Resources
$18,635
$13,709
$ 8,635
$45,200
$ 3,323
$ 5,500
$12,000
$ 1,500
The following donations /contributions are in the 2010 budget and presented at fiscal impact for
the 2010 budget in other funds:
t T H 10 /169 Cerrider Cealitien $ 1,000 R f id ge n.•.,a Gone in 2011
■ Youth First — City Partner Fee $ 7,500 Charitable Gambling Fund
■ Alexandra House $10,000 Charitable Gambling Fund
■ Senior High Parties $ 1,200 Charitable Gambling Fund
Attached for your review is a proposal from the Alexandra House.
Staff is seeking direction from the Council if there is continued support for the funding
requests in the 2011 budget. If funding is provided, Administration /Finance would suggest
that any funding coming from the Charitable Gambling Fund would be contingent on
available resources.
Capital Projects and Debt Service Funds
Capital Projects Levy:
Capital Projects Levy — The 2010 Capital Projects Levy Budget specifically designates
$1,324,239 of the general tax levy to capital projects and equipment needs relating to Capital
Outlay ($210,000), Road and Bridge ($1,003,056), Pedestrian Trail Maintenance ($51,773) and
Park Projects ($59,410). Specific designation of the tax levy to anticipated City needs and
priorities for transportation and trail maintenance, park projects and equipment outlays allows the
City to strategically allocate its resources and raise the public's awareness of City spending
priorities. The Road and Bridge levy is calculated according to Council Policy based on annual
growth increases, with Capital Outlay, Pedestrian Trail Maintenance and Park Levies increased
according to the City Council budget guidelines.
• Road and Bridge — This levy is proposed for transportation programming related to
maintaining City streets, roadways and pedestrian trails. This would be the sixth year that
a portion of the Road & Bridge Fund is dedicated to pedestrian trail maintenance. This
levy is also used for the City's seal coating and crack sealing programs and for street
overlays. (Based on the funding formula, $1,098,008 is proposed for 2011.)
• Park Improvements — This levy is proposed as an annual appropriation to be used to
underwrite a wide range of park improvement projects as recommended by the Park and
Recreation Commission and approved by the City Council. This funding is intended to be
a long -term supplemental source of capital funding for park projects that would be
separately identified in the City's Five -Year Capital Improvement Plan. Staff is
recommending a slight increase to $61,500 for 2011.)
• Capital Equipment/Projects — Under the Capital Projects Levy a levy is proposed to be
designated to capital improvement/equipment project expenditures identified through the
CIP process. Through this designation, the City, over time, will build a fund reserve to
avoid cash flow "spikes" and address a wide range of capital improvement needs such as
facility maintenance projects under a more controlled spending environment. Staff is
recommending a slight decrease to $200,000 for this levy amount for 2011.)
9 -
Debt Service Levy:
Annually the Finance Department conducts a detailed debt service analysis to monitor
outstanding debt and to look for early debt retirement or refinancing opportunities that will yield
interest expense savings to the City. That process is not yet complete and the Debt Service Fund
Budgets below, while close to what is expected for 2011, are not final.
The preliminary 2011 Debt Service levy tentatively provides for the following debt service
payments:
• 2004A G.O. Capital Imp. Bonds
$
393,900
• 2004 EDA Public Facility Revenue
$
960,858
• G.O. Equipment Bonds (To be issued)
$
175,000
• 2008 G.O. Equipment Certificate
$
171,810
• 2010 G.O. Open Space Bonds
$
139,179
• 2009 G.O. Equipment Certificate
$
132,925
Total
$1 9 973 9 672
The levy for the 2004 EDA Public Facility Bonds is present at a level that is about $100,000
below the levy identified in the original pro -forma analysis for the community center. It should
be noted that this levy is scheduled to be reduced significantly starting in 2013, the levy will
basically be offset by a significant portion of the $635,000 YMCA annual rental payment.
Other Discussion Topic
Newsletter Discussion — Staff distributed various examples of newsletters that the City Council
may want to consider at the last workshop. Those examples were public /private collaborations,
where the newsletter is funded via advertisements rather than general fund tax levy. Staff is
currentiv working on Betting proposals from the organizations for the Newsletter Committee to
review.
ACTION REQUESTED
The Council is requested to review the aforementioned report, receive a presentation from staff,
and provide comments and direction to staff.
submitted,
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C I T Y O F
NDOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: All City Employees
FROM: Jim Dickinson, City AdministrE
DATE: June 17, 2010
REFERENCE: Furlough Ending July 2, 2010 as a General Directive
As discussed at previous all -staff meetings, City Administration indicated the City Council's
desire to end the furlough as soon as possible. The last time the furlough was discussed it
was indicated that no decision would be made until the current legislative session was
complete and the implications of that session determined.
The legislative session is over and while there were some additional impacts made to the City
of Andover, the Council has decided that those impacts are best addressed by the City
moving forward with a staffing complement that better addresses the needs and expectations
of the residents. To-do so, the mandatory furlough will be lifted effective July 2, 2010.
Employees that would like to remain on the current furlough program voluntarily can still do
so. The City Council has decided that those who want to remain on the furlough as
previously directed will continue to be compensated for benefits in the same manner as done
under the current furlough until December 2010. To participate in the voluntary furlough,
notify Human Resources and your respective Department Heads.
In closing, the City Council and City Administration are appreciative of the sacrifice made by
City employees and your cooperation to assist in weathering the current economic recession.
Sincerely,
`Mayor
Mike Gamache
I li ncilmember
e Trade
t
Coun�flm�ember
Don Jacoilson
- Coundlmemb�
Sheri Bukkila
Coundlmemb r
Mike Knight
- 11 -
Public Employees Retirement Association of MN -- Contributions
Home . Employers � Reporting Requirements . Contributions
HOME
MY PERA
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ABOUT PERA
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Search
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ht4)://www.ninpera.org/index.asp?Type=B
Public Employees Retirement Association of MN
Creating opportunities for a successful retirement
Contributions
Employers must withhold PERA deductions from the salary of employees who
qualify for membership. The exact percentage of the salary withholding is
determined by the plan in which the employee is enrolled. In each plan, the
employer makes a separate employer contribution on the member's behalf, which
is either at the same rate or higher than the employee's contribution.
The 2010 employee and employer contribution rates are shown below.
Contribution rates under both the Defined Benefit Plans and the Defined
Contributions Plans are subject to change by the Minnesota Legislature.
--- i' Employer Employer Employer
Plan Employee Rate Rate Additional Total
Coordinated 6.00% 6.00% 1.00% 7.00%
(effective 01/01/10)
Basic 9.10% 9.10% 2.68% 11.78%
(effective 01/01/02)
Correctional 5.83% 8.75% n/a 8.75%
(effective 7/1/99)
Police & Fire 9.4% 14.1% n/a 14.1%
(effective 1/1/09)
Defined Contribution
Plan- elected officials 5.00% 5.00% n/a 5.00%
and physicians
Defined Contribution
Plan - City 6.00% 6.00% n/a 6.00%
Managers /Administrators
(effective 01/01/08)
Defined Contribution
Plan - Volunteer or
on -call firefighters not
covered for that service
by the PERA Police and
Fire Plan or by a relief
7.5% or more -
made either solely
from compensation
paid to the covered
firefighter or
through a
2010 Contribution
Rate Increase
Effective
January 1,
2010, a
contribution rate
increase will be
implemented for
the Coordinated
Plan.
The
Coordinated
Plan increase is
limited to the
Employer
portion in that
the Employer
Additional
Amount will
increase from
0.75 percent to
1.00 percent,
making the Total
Employer
contribution 7.00
percent. The
Coordinated
Plan employee
rate will not
change in 2010.
1 of3 6/23/2010 8:38 AM
Public Employees Retirement Association of MN -- Contributions http://www.mnpera.org/index.asp?Type=B
M
combination of
member
deductions and
association under employer
chapter 424A contributions. Refer
to the DCP
Chapter of the
Employer Manual
for further details.
Defined Contribution Participation and
Plan - ambulance service rates set by the
personnel employer
PERA contributions are calculated from an employee's gross salary. The
employee contributions are to be withheld from pay before deducting
contributions to a 457 deferred compensation plan, certain supplemental
retirement plans, or other voluntary reductions in salary. Federal and state
income taxes are calculated on the amount remaining after PERA and other
tax - deferred contributions are subtracted from gross salary. For information on
determining whether you should withhold deductions from various types of
employee compensation, refer to salary in the Earnings and Eligibility section of
Chapter 5 in the Employer Manual.
An Omnibus Pension Bill was passed by the Minnesota Legislature on May 12,
2010 and signed into law by Governor Pawlenty on May 16, 2010. As a result,
contribution rates for the Coordinated Plan and the Police and Fire Plan will
increase effect January 1, 2011.
1 Rate Changes o
There are no changes for the Correctional Plan, Basic Plan, nor any of the
Defined Contribution Plans except for the DCP for City Managers (MN
Statute 353D.03, subdivision 5 states that the contribution rates for City
Managers in the Defined Contribution Plan match the employer rate of the
Coordinated Plan)
Historical Contribution Rates
To view historical contribution rates under PERA's Defined Benefit Plans,
click here.
Contribution rates for the Police and Fire Plan, the Correctional Plan, Basic
Plan nor the Defined Contribution Plans will not be increasing in 2010.
Last updated 6/9/2010
Printer - friendly Version
T13
2 of 3 6/23/2010 8:38 AM
Plan
Employee
Employer
Employer
Employer
Rate
Rate
Add'Rional
Total
Coordinated
(effective January
6.25%
6.25%
1.00%
7.25%
1, 2011)
effective Janua
9.6 /0
14.4 /o
Na
14.4 /o
1, 2011
DCP for City
Managers
6.25%
6.25%
Na
71
6.25%
There are no changes for the Correctional Plan, Basic Plan, nor any of the
Defined Contribution Plans except for the DCP for City Managers (MN
Statute 353D.03, subdivision 5 states that the contribution rates for City
Managers in the Defined Contribution Plan match the employer rate of the
Coordinated Plan)
Historical Contribution Rates
To view historical contribution rates under PERA's Defined Benefit Plans,
click here.
Contribution rates for the Police and Fire Plan, the Correctional Plan, Basic
Plan nor the Defined Contribution Plans will not be increasing in 2010.
Last updated 6/9/2010
Printer - friendly Version
T13
2 of 3 6/23/2010 8:38 AM
Alexandra
- -rP'-
Working to end domestic H o u s e
and sexual violence.
April 30, 2010
Jim Dickinson, Finance Director
City of Andover
1685 Crosstown Blvd NW
Andover, MN 55304
Dear Mr. Dickinson:
Phone: 763- 780 -2332
24 -Hour Crisis Line /TTY: 763 - 780 -2330
Fax: 763 - 780 -9696
www.AlexandraHouse.org
P.O. Box 4903.9
Blaine, MN 55449 -0039
Alexandra House respectfully requests that the City of Andover allocate $21,651.00 to support
services provided to Andover residents by the Alexandra House Community Program. Each year,
Alexandra House assists and supports Andover residents who are victims of domestic and sexual
violence in multiple ways. Our services not only help them work through their immediate crisis and
safety needs, but assist them in moving beyond the abuse to achieve long -term safety. Community
Program services include safety planning, assistance in filing protection orders, legal representation
during protection order proceedings, crime victim advocacy immediately following a domestic or
sexual assault and throughout the criminal court process, advocacy and support provided to
patients at Mercy and Unity Hospitals and clinics, support groups, legal clinics, information and
referral services and follow -up /outreach services.
In 2009 a total of 28,092 advocacy and support services were provided to victims of domestic and
sexual violence by our Community Program. Of those services, Andover residents received 1,882 or
8% of total services. Attached please find a budget that details a three -year average of services
provided to Andover residents, the total cost of providing those services, and the portion of those
costs we are requesting the City of Andover financially support.
Domestic violence, dating violence, sexual assault, and stalking are serious crimes that impact the public
health and safety of every community in this country. Studies indicate that more than three million
women in the United States become victims of domestic violence each year. Young women ages 16 -24
are disproportionately affected, as they experience the highest rates of relationship violence, according
to a May 2001 Department of Justice report. On average, almost 500 women are raped or sexually
assaulted each day in this country. In 2005, over 61,000 Minnesota residents were sexually assaulted.
-ly -
Domestic and sexual violence are serious crimes that impact the public health and safety of every
community in this country.
Research shows a well- coordinated and multidisciplinary approach is one of the most effective
means of reducing domestic and sexual violence. Alexandra House partners with nearly all law
enforcement agencies in the county, including the Anoka County Sheriff's Office along with city and
county prosecutors, to achieve this type of multidisciplinary response that holds offenders
accountable, ensures victim safety, and ultimately, works to reduce the incidence of these crimes of
violence in Andover.
Domestic violence is a public health and safety issue, and we believe local government has a role to
play in assisting victims of domestic and sexual violence live in a safe environment. In 2008, law
enforcement, probation, and court costs to arrest and process domestic violence abusers cost
Anoka County approximately $3,392,404. The funds we are requesting from Andover, as well as
from each city in the county, help victims and their children transition to a life free from violence
and fear.
Given the state of our economy, we, along with local government and many others, have faced
challenges in ensuring those who most need our help are able to access it, particularly those who
are seeking safety and struggling to maintain stability. Andover's financial support in 2010 was
greatly appreciated. Your financial support coupled with a financial commitment on the part of
many municipalities, allowed us to continue providing critical services to victims of domestic and
sexual violence.
Should you have any questions regarding this request, please do not hesitate to contact me. I would
be pleased to attend a city council meeting to further discuss this funding request and respond to
any questions you may have. Thank you very much for your consideration.
Sincerely,
Connie Moore
Executive Director
— )5 -
ALEXANDRA HOUSE, INC.
City of Andover
Services Provided
Services
Provided in 2009
Protection Order Filings
11
Civil Legal Information &Advocacy
356
Child Support Advocacy
9
Civil Court Hearings
19
Crisis Line
257
Legal Representation on OFP's
13
Arrest/Non- Arrest Victim Follow up
33
Criminal Court Information & Advocacy
487
Criminal Court Hearings Attended
35
Safety Planning
98
Community Support Groups
25
Follow Up Support and Advocacy
28
VP - One on One Teen Advocacy
43
VP -Teen Support Groups
82
VP - Choose Respect Program
3
VP - Presentations
345
VP - Summer Outreach
2
Interpreters
1
Child care
35
TOTAL
1,882
Budget
1 -1 -2011 to 12 -31 -2011
Amount
Total services provided by Alexandra House, Inc.
Community Program (3 year average)
27,392
3 Year average of services provided to City of Andover
2268
City of Andover percent of total services provided
8%
2011 Community Program Budget
$ 747,000
Amount charged to City of Andover
$ 61,859
Amount paid by other sources
$ 40,208
REQUEST AMOUNT
$ 21,651
- 1G