HomeMy WebLinkAboutEDA - June 15, 2010SIPA
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
ECONOMIC DEVELOPMENT AUTHORITY
MEETING
June 15, 2010
6:00 p.m.
Conference Rooms A & B
1. Call to Order — 6:00 p.m.
2. Approval of Minutes (May 18, 2010)
3. Purchase Agreement/Letter of Intent/Progress Report
4. Andover Station Maintenance Discussion
5. Other Business
6. Adjournment
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Economic Development Authority
CC: Jim Dickinson, Executive Director
FROM: Michelle Hartner, Deputy City Cle
SUBJECT: Approval of Minutes
DATE: June 15, 2010
INTRODUCTION
The following minutes were provided by Staff for EDA approval:
May 18, 2010 Regular Meeting
DISCUSSION
The minutes are attached for your review.
ACTION REQUIRED
The EDA is requested to approve the above minutes.
Respectfully submitted,
Michelle Hartner
Deputy City Clerk
Attach: Minutes
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ANDOVER ECONOMIC DEVELOPMENT AUTHORITYMEETING
MAY 18, 2010 -MINUTES
A Meeting of the Andover Economic Development Authority was called to order by President Mike
Gamache, May 18, 2010, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
Andover, Minnesota.
Present: Commissioners Sheri Bukkila, Don Jacobson, Mike Knight, Julie
Trude, Joyce Twistol
Absent: Robert Nowak
Also present: Executive Director, Jim Dickinson
Others
APPROVAL OFMINUTES
May 4, 2010 Regular Meeting: Correct as written.
Motion by Trude, Seconded by Bukkila, approval of the minutes as written. Motion carried
unanimously.
May 4, 2010 Closed Meeting: Correct as written.
Motion by Trude, Seconded by Bukkila, approval of the minutes as written. Motion carried
unanimously.
DISCUSSION WITH METR0 NOR THCHAMBER OF COMMERCE & ANDOVER STATION
H OWNERSASSOCL4TION
Mr. Dickinson indicated a letter from the Metro North Chamber of Commerce was provided at
the last EDA meeting. At that meeting it was decided to invite Metro North Chamber and the
Andover Station II Owners Association to a meeting with the EDA to discuss the issues that were
outlined in the letter. The primary focus of the letter was associations paying for boulevard
maintenance on a public street. Mr. Dickinson provided the EDA with reference material of the
history of costs and where the allocations to the association have been.
President Gamache stated the EDA has taken steps to assist in the some of the costs allocated to
the association. In 2009 the EDA looked at the lighting costs and that amount was reduced by
19% by turning every other light off at night.
Representatives were present from the Courtyards of Andover and Andover Cinema.
Andover Economic Development Authority Meeting
Minutes — May 18, 2010
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Mike Schardin, Metro North Chamber and Andover Station II Owners Association
Representative thanked the EDA for inviting them to this meeting. He indicated the owners are
focusing on the fees to maintain the Jay Street and Martin Street medians and removal of
business fee schedules issued from the City to the business community.
Commissioner Trude asked Mr. Schardin if he has seen the legal agreement between the EDA
and the Association. Mr. Schardin indicated he has not. Mr. Dickinson indicated a previous
President of the Association signed the agreement in 2004 and the association members were
given a copy of the agreement.
Mr. Dickinson indicated in 2008 the EDA approved for the EDA to pay 100% of the cost to clean
up the median on Bunker Lake Boulevard.
Commission Knight indicated Andover Station is considered Andover's "downtown" and the
EDA wants the businesses to be successful. He believes there has been a lack of communication.
If there is an issue he would like the Association to come to the EDA so the issue can be
discussed.
Commissioner Jacobson asked what reductions the Association is looking for. Mr. Schardin
indicated the Association would like the street light costs to be assessed to the general public.
Commissioner Bukkila indicated the city street light fee is a user based system.
Mr. Schardin indicated the Association would like the cost lowered on the city street/median
maintenance.
President Gamache stated by looking at the Andover Station Maintenance Cost Sharing
Summary the amount invoiced to the Association is very small. He indicated he is not sure
where else the fees can be reduced except to have the EDA take on all the costs and that has not
been the philosophy through out the City.
President Gamache indicated residents pay for their own street lights. The City is trying to keep
taxes low. City Staff is very small for a City with a population of 30,000. The City receives no
money from the State. The City is trying to increase the tax base with new commercial
businesses.
The agreement for maintenance was discussed. Mr. Dickinson indicated there is a storm sewer
pipe that handles a major portion of the drainage for the Andover Station II businesses and that
drains through a pipe in the Target parking lot into the ponds that are just west of Target. Once
the drainage issues were resolved the agreement was signed in 2004.
President Gamache understands there is an agreement, as agreements always go there is a chance
to rearrange or change what is in an agreement. He indicated Jay Street has a lot of plantings and
two years ago some of the plantings were removed in an attempt to reduce maintenance. Mr.
Dickinson indicated a portion of the Jay Street median plantings will be removed and be replaced
Andover Economic Development Authority Meeting
Minutes — May 18, 2010
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with colored concrete when Kwik Trip goes in which will reduce maintenance costs.
Commissioner Jacobson stated the summary indicates the EDA pays more of the maintenance
costs then either of the Associations. Over the last few years the EDA has reduced the
Associations costs by having the EDA pay them. He asked Mr. Schardin how far the Association
expects the EDA to go in reducing costs.
Mr. Schardin responded the Association wants full removal of all assessed maintenance fees
regarding the medians.
Mr. Dickinson explained what is included in the maintenance costs for the medians.
Commissioner Jacobson asked what the total cost would be if the EDA paid for what the
Association is asking for. Mr. Dickinson indicated by looking at the 2009 summary the amount
would be a little over $3,500 for the EDA.
Motion by Jacobson, Seconded by Knight directing Staff to research some proposed options and
to come back with estimated costs at a future meeting. Motion carried unanimously.
' I�/ IZI] %�rI�CI�fY[IZVu /► /r�rlv/�Nr �u /rLH�ICYII /JCXYCIJU
Median Maintenance on Bunker Lake Boulevard. Mr. Dickinson stated Prairie Restorations
indicated they will be replacing 50% of the median end cap plantings. Prairie Restorations was
working on the median today. They will wait a couple weeks before they replant the end caps
due to the herbicide they applied on the median.
Mr. Dickinson indicated the contract with Prairie Restorations will expire August of 2011.
Prairie Restorations stands committed to the project.
Distribute the Twins Tickets: Mr. Dickinson indicated the EDA will need to decide how best to
distribute the 25 pairs of Twins tickets. He suggested randomly drawing from the business list.
Commissioner Jacobson suggested giving the first 25 tickets to the businesses that have been in
Andover the longest.
Motion by Trude, Seconded by Jacobson to recess and continue the EDA meeting after the City
Council meeting. Motion carried unanimously.
The EDA meeting reconvened at 8:39 p.m.
Distribute the Twins Tickets - Continued: President Gamache suggested taking the business list
and randomly drawing for the tickets. The tickets for the first game would be a random drawing
for the businesses that have been in Andover the longest. The tickets for the second game would
be a random drawing for the remainder of the businesses plus the businesses that were in the first
drawing that did not win. The EDA concurred.
Andover Economic Development Authority Meeting
Minutes — May 18, 2010
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Mr. Dickinson suggested one person from the City attend each of the two games, that would
make the number of tickets to give away an even number. The EDA decided Commissioner
Jacobson will attend the first game and Commissioner Knight will attend the second game.
Commissioner Twistol suggested an article in the newsletter to let the businesses know about the
random drawing. Mr. Dickinson indicated he would write an article for the next newsletter.
Summer Music Program: Mr. Dickinson indicated Oak View Middle School was interested in
performing, however the performance would need to take place before school is done on June 3ra
He indicated that is not enough time to put the event together.
Mr. Dickinson suggested a target date for the music event a week or two after the Fun Fest. This
would allow for enough time to book the music and market the event.
Commissioner Twistol suggested an article in the newsletter soliciting for music groups.
Mr. Dickinson indicated the item will be brought back at a future meeting so a date can be set for
the event.
OTHER BUSINESS
None.
Motion by Jacobson, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting
adjourned at 8:49 p.m.
Respectfully submitted,
Michelle Hartner, Recording Secretary
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SKYLINE VIEW
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C I T Y O F
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 (763) 755 -51(
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: EDA President and Board
CC: Jim Dickinson, Executive Directo
FROM: Will Neumeister, Community Development Director
� KANSAS
ROYALS
CIT
SUBJECT: Purchase Agreement /Letter of Intent/Progress Review
WED_
SEP 08,
201D
7 =10 PM
DATE: June 15, 2010
Adult
R- 13780G2
0- 288535
INTRODUCTION
This memo provides a brief update of all development activities in the Andover Station
RANCH£ ALLG A ME E CT T ST=RI DATEANDTI CHANCKHER
O ECT ECT T O ION SE FORT CHANGE,
area:
Gate:6
Sec:327 Row:6
Seat:6
Light Poles in Andover Station — Many of the lights have paint flaking off on their
bases. Public Works has been sandblasting them and are about ready to start
repainting them black.
Kwik Trip Motor Fuel /Convenience Store /Car Wash — The frontage road G34
reconstruction is underway and should take about 60 days or less to finish. FIELD
Foundation Hill Daycare & Montessori School - They are planning to begin
construction in 2011.
2010 Special EDA Business Networking Events — The 8 annual golf tournament is
scheduled for Weds., June 16 at the Refuge (in Oak Grove). Twenty teams have
registered. Dinner is scheduled to start at 5 p.m. The Twins Ballgame outings will be
7:10 p.m. Weds., August 18 (Chicago White Sox) and 7:10 p.m. Weds., September
8 (Kansas City Royals).
Music at Andover Station Pergola - Staff is working on securing musical performers
for the evening of Thurs., July 22 °d . We will be advertizing this in the next newsletter.
Dynamic Sealing Technologies — The owner is working on a site drawing and an
option agreement for an additional parcel for future expansion.
ACTION REQUESTED
None is needed, this is an informational update only.
Respectfully submitted,
Will Neumeister
302 9 S 24
CHICAGO
�� WHITE SOX
WED_ RUG 1B, 2010
7 =MO PM
Adult $13.0
TAI. N
A- 1378882 0- 203233
RAIN CHECK SUBJECTTO CONDITIONS SET FORTH ON BACK HER
ALL GAMES SUBJECT TO DATE AND TIME CHANGE.
Gate: 34 Sec:302 Rou:9 Sea4:21
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US
TO: EDA President and Board
FROM: Jim Dickinson, Executive Director
SUBJECT: Andover Station Maintenance Discussion
DATE: June 15, 2010
INTRODUCTION
The EDA is asked to receive an update and discuss the following items relative to Andover Station area
maintenance:
- Median Maintenance on Bunker Lake Boulevard
- Andover Station II Owners Association Requests
DISCUSSION
Median Maintenance on Bunker Lake Boulevard:
Prairie Restorations has replanted approximately 50% the end cap plants (as they were guaranteed).
They have done a herbicide spray & weeding, and will coordinate future maintenance with City staff
(and public works).
Andover Station II Owners Association Requests:
At the May 18 EDA meeting representatives of the Andover Station II Owners Association were
present to discuss a North Metro Chamber of Commerce letter that was directed to the EDA on the
Association's behalf. The primary.theme of the letter was the question of who should pay for the
expenses associated with the ongoing maintenance of the public boulevards that serves the Andover
Station II Owners Association member businesses. It was discussed that currently the responsibility to
maintain the medians/boulevards has been shared by the owner associations in the Andover Station area
and the City of Andover EDA. After significant discussion, the EDA directed Staff to research some
proposed options and to come back with estimated costs at a future meeting.
City Staff has visited the site and reviewed various options and is in the process of being priced out.
Staff will present the options and cost estimates at the meeting. The options include enhanced median
maintenance, boulevard maintenance considerations, and concrete options.
ACTION REQUESTED
The EDA is asked to further discuss the issues presented in this staff report and provide direction to
staff.
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