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WK - April 27, 2010
CITY NDOVE OF 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US City Council Workshop Tuesday, April 27, 2010 Conference Rooms A & B 1. Call to Order — 6:00 p.m. 2. Consider Naming Fields /Sunshine Park/Andover Athletic Association (Continued from April 6 th Meeting) — Engineering 3. Consider Proposal from North Metro Soccer Association/Hawkridge Park/09 -18 -- Engineering 4. Discuss 2011 Street Reconstruction Projects -Engineering 5. Code Amendment Discussion/Exterior Storage of Commercial Vehicles & Recreational Vehicle Storage on Rural Lots 6. 2011 -2015 Capital Improvement Plan Discussion 7. 2011 Budget Development Discussion 8. Other Topics 9. Adjournment A 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator / Finance Director David D. Berkowitz, City Engineer/Director of Public Worksc FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: Consider Naming Fields /Sunshine Park/Andover Athletic Association (Continued from April 6 th Meeting) — Engineering DATE: April 27, 2010 INTRODUCTION This item is regards to a request from Andover Athletic Association to consider naming of Sunshine Park Fields 1 -4. DISCUSSION The item was tabled from the April 6 th City Council and placed on this workshop agenda meeting to continue discussing the request by the Andover Athletic Association (AAA) for naming Fields 1 -4 at Sunshine Park. The individuals are as follows: Merle Prochniak, David O'Toole, Roger Sharon, and Al Grabowski. A copy of the request is included with this item along with a copy of the policy for naming of parks. ACTION REQUIRED The City Council is requested to discuss the above subject and direct staff on how to proceed. Respectfully submitted, Todd J. Haas Cc: Stephen J. Gompertz, President of Andover Athletic Association (sent by e-mail) Attachments: Letter from AAA, Policy for Naming of Parks i �AIR' IRM: AiBSOCI matt Andover Athletic Association 1685 Crosstown Blvd. Andover, MN 55304 763- 755 -0805 RECEIVED Mr. Ted Butler Chair, Park and Recreation Commission City of Andover 1685 Crosstown Blvd. Andover, MN 55304 Dear Mr. Butler: FEB 2 4 2010 CITY OF ANDOVER August 24, 2009 The Board of Directors of the Andover Athletic Association respectfully requests consideration of naming Sunshine Park Fields 1, 2, 3, and 4 in honor of four Andover residents (Merle Prochniak, David O'Toole, Roger Sharon, and Al Grabowski) who were instrumental in the founding of the Andover Athletic Association, construction of Sunshine Park, and establishing one of the most successful youth softball programs in the state. Together these four have established programs. and facilities of lasting value to the City and residents of Andover. Merle Prochniak Merle was the person who conceptualized the Andover Athletic Association 25 years ago that now provides athletic experiences for over 3000 children each year. A night of phone calls pulled the right people together, and on May 10, 1984, the first meeting was held to determine how to build an association. After getting the Association and its programs in motion, Merle recognized the needs of a fast growing city, and next focused on creating a facility to support those programs and more. Merle founded the Andover Recreational Development Authority (ARDA) that launched the Field of Dreams project, or what is now known as Sunshine Park. Merle pursued creative approaches to acquiring land and resources to build the park, fields, and a concession building. Eventually, he coordinated the efforts of 293 volunteers whose names appear on a plaque inside the concession building. The park now supports several youth athletic organizations and is an extremely valuable city asset. Merle later served terms as AAA's Media Director and Equipment Director. David O'Toole Dave was AAA's first Vice President and Softball Director. As such, he established the philosophies and rules that made the program an immediate and continuing success, and which has generated countless happy memories and learning opportunities for Andover's youth and parents. Dave joined Merle on the ARDA Board, and is often credited for tirelessly ensuring that progress never stopped. There are numerous stories Of seeing Dave at the site every evening after work down on his hands and knees taking care of one construction detail or another. Legend has it that Dave practically laid all the sod himself. if Softball in Andover has a "fathers', it's Dave: Roger Sharon Roger replaced Dave as Softball Director when Dave moved on to focus on the Field of Dreams project. Roger held this position for seven years, and also served a term as AAA's President. What Dave started, Roger molded and guided into a solid sustainable program. AAA's youth sports programs are known for their focus on good sportsmanship, fun, and open participation. One talk with Roger and it quickly becomes evident where the foundation of these philosophies took root. Many tend to overlook Roger in AAA's history because of his unassuming, quiet nature. He knew that the program existed for the kids and not for his ego. Roger was a model for the best in youth sports administration. August 24, 2009 (Cont'd) All Grabowski Ai guided the softball program through it major growth years as the City's population exploded. He expanded relationships with neighboring softball programs, established training programs for coaches, and demonstrated that recreational programs could develop talent to match that of much more competitive programs without sacrificing the focus on fun and sportsmanship. Al served in this capacity for seven years, and then went on to serve on the Park and Recreation Commission for many more. Al founded the Field of Dreams softball tournament that continues to be extremely successful today and showcases Andover's facilities and the AAA mission. Over 25 years, these men served their community tirelessly and without expectation of reward. Their contribution to the youth of Andover is immeasurable and should not go unnoticed. Please contact me with any questions or for any additional information. required. The Board of Directors would like a decision in time to support a dedication ceremony at the start of the next softball season in May 2010. Sincerely, Stephen J. Gompertz AAA President & Boys' Basketball Director aaaboysbball @dol.com cc: Mike Gamache, Mayor Todd Haas, Public Works Page 2 of 2 City ofAndover Policy for Naming and Renaming of Parks, Park Facilities, and Trails :l 1. Introduction The selection of a proper name for a park, park facility and trail is a thoughtful process which requires careful analysis. This policy and procedure has been adopted by the City of Andover to provide the proper procedure and guidelines for any naming or renaming of said amenities IL Procedure Original naming of a park, park facility and trial will be done as part of the platting process guided by the City of Andover's subdivision ordinance. Subsequent r enamin g will use the following procedure: l.. Staff, Council, Advisory Body, or an Andover resident recognizes and requests the naming of a park, park facility, or trail: 2.. Staff will perform a background investigation of the request and then distribute the request to the City Council, upon review, send to the Parks and Recreation Commission for review. 3. The Parks & Recreation Commission will discuss the merit of the name and make a recommendation to the City Council. 4. The recommendation will then be placed on the next regular City Council meeting for consideration. Ill. Park, Park Facility, and Trail Naming Criteria Listed below are some of the criteria that may be used to determine the appropriate '—g or re namin g of parks, park facilities and trails. I. The name of the subdivision associated with the park; park facility or trail. 2. The name of the neighborhood in which the park, park facility or trail is located. 3. The street name adjacent to or closely identified with the park, park facility or trail. 4. The name of a local interest point,-or local focal point near the park, park facility or trail. 5. The name of an event or historical occurrence associated with the park, park facility or trail. 6. The name of a person who donates a ma j or part or all of the land for the park, park facility or trail. 7. The name of a person of significant stature within the community (with the permission of the honoree, immediate family or designated representative). He /she must adhere to at least one of the following credentials and complete a I waiting period of at least six months from the conclusion of service or time of death: i a. At least ten years of local service to the community. b. Shown outstanding assistance or support of the local park system. } c. Major financial donor to the park system. d. A historical figure or famil e. A local barn or raised person of historic, statewide or national importance. VIII. Final Determinations The City Council reserves all rights in the naming or renaming of all parks, park facilities and trails. 2 0 3 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 - WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator / Finance Direct David D. Berkowitz, City Engineer /Director of Put FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: Consider Proposal from North Metro Soccer Association/Hawkridge Park/09 -18 -- Engineering DATE: April 27, 2010 INTRODUCTION The City Council is requested to consider the proposal from North Metro Soccer Association (NMSA) in regards to the redevelopment of Hawkridge Park. Refer to the attached letter from NMSA. DISCUSSION NMSA has proposed to make a donation in the amount of $100,000 which a majority would be used for the development of a well and irrigation system that would be used mostly for irrigating the fields. Any remaining unused funds from the donation would be used for continuation of improvements in the park (topsoil, seeding, grading, class 5, etc.) to complete phase 1 of the project. Phase 1 also includes the relocation of the hockey rink (city is funding this), grading of the entire site (including the parking lot expansion), installation of storm sewer. Future phases would include the construction of building, septic system, construction of the trail along the west side and north side of the park and to pave /curb the parking lot and drive areas. Note: Staff is still waiting for a response from Anoka County Highway Department about intersection improvements that may need to be constructed at some point (turn lanes, etc.) at the main entrance to the park. The existing main entrance to the park is located just north of 180 Avenue creating an offset that creates more vehicle conflicts or potential vehicle impacts /crashes. Staff is recommending to the County that the City relocate the driveway south to line up with 180 Avenue to reduce the number of vehicle conflicts. At some point the City will be required to make intersection improvements (turn lanes, etc.) to provide safer vehicle movements. BUDGET IMPACT Attached are the estimated costs. The City Council will need to discuss additional funding to complete Phase 1. Note: NMSA is very interested in having the project start yet this year (anytime after middle of July) as they are aware that some time will be needed for the seed or sod to take for the fields. If the fields are seeded instead, it may take one growing season to allow the seed to grow before the associations can utilize the fields. ACTION REQUIRED The City Council is requested to consider the proposal from NMSA for the redevelopment and improvements of Hawkridge Park and direct staff on how to proceed. Respectfully submitted, Todd J. Cc: Barb Anderson, North Metro Soccer Association (sent by e -mail) Ted Butler, Park and Recreation Commission Chair (sent by e -mail) Attachments: Letter from NMSA, Estimated costs RECEIVED PO Box 250 Cedar, MN 55011 APR 2 2 2010 CITY OF ANDOVER City Council, Andover 1685 Crosstown Blvd Andover, MN 55304 Council Members: Wednesday April 21, 2010 North Metro Soccer Association (NMSA), Board of Directors, approve incremental funding not to exceed $100,000.00 (without requiring additional board action) to fund the well and irrigation portions of the Hawk Ridge renovation project. Phase I is expected to be completed by December 2010 or this commitment requires new action by NMSA. If the well and irrigation is under cost the remaining funds are to be used for other aspects of the Hawk Ridge Project. The following commitments by the City of Andover are requested: ➢ The Hawk Ridge project major excavation will not interfere with the use of two soccer fields currently setup for use with the 2010 Spring /Summer Soccer Leagues ➢ NMSA has the right of first use of the Hawk Ridge fields from April 1 thru October 30 annually ➢ Adequate parking will be provided at Hawk Ridge, per the engineering site plan dated 12/3/2009 which shows a minimum of 193 parking stalls ➢ In the event the City of Andover decides to remove the hockey rink from this park facility NMSA will be informed and included on discussion of development. ➢ NMSA has the first right to develop and use the proposed building or buildings of Phase 3 It is our understanding that current field allocations will not be decreased on account of this project. This is also to clarify that the previous commitment of $30,000 will be a part of this total new support. NMSA has been serving the youth in communities across the northern suburbs for 31 years. The organization is 100% volunteer based with consistent growth. The Board of Directors appreciates your continued support to enable our ability to provide an opportunity for youth to participate in a quality soccer experience that promotes positive youth development through soccer. The City of Andover has the opportunity to recover their investment in the Hawk Ridge Project by cost avoidance for the operational costs of trucking water to the park. North Metro Soccer Association's investment has no cost avoidance or monetary value benefiting the community; the value is in the quality of the "green space" enabling the NMSA Community Youth Soccer Programming in the City of Andover. Spring 2010, NMSA had approximately 1,950 registered youth participants with Minnesota Youth Soccer Association, recreation and competitive participants combined. The youth who participate in our community based soccer programs range from age 4 to age 19, both boys and girls. We are expecting approximately 2,100 participants in 2011. NMSA is also a sponsor organization for the National Top Soccer Organization which serves youth with disabilities. PO Box 250 Cedar, MN 55011 We continue to experience and foresee growth in our membership as the northern communities grow. It is our desire to continue to partner with the cities in our area to provide a FUN and meaningful community based soccer experience for our youth. We thank you for your continued support and look forward to our ongoing relationship with renewed energy. Sincerely, Barb Anderson NMSA President Hawkridge Park Reconstruction (C.P. 09 -18) Estimated Project Quantities SECTION A (SITE GRADING) - PHASE 1 CONTRACTOR PRICING PUBLIC WORKS MATERIAL PRICING ITEM NO. DESCRIPTION UNIT EST. QUAN. UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Mobilization LS 1 $10,000.00 $10,000.00 $0.00 $0.00 2 Transplant Tree /Shrub LS 1 $2,300.00 $2,300.00 $1,000.00 $1,000.00 3 Clear and Grub Tree EA 8 $125.00 $1,000.00 $100.00 $800.00 4 Remove & Salvage Goal Posts LS 1 $750.00 $750.00 $200.00 $200.00 5 Sawcut & Remove Bituminous Pavement SY 100 $2.50 $250.00 $2.50 $250.00 6 Salvage Class 5 CY 250 $5.00 $1,250.00 $0.01 $2.50 7 Common Excavation (LV) CY 13,040 $4.25 $55,420.00 $0.01 $130.40 8 Select Granular Borrow (LV) CY 350 $6.00 $2,100.00 $4.00 $1,400.00 9 Subgrade Preparation SY 10,560 $1.50 $15,840.00 $0.01 $105.60 10 Aggregate Base Class 5 TN 2,130 $13.00 $27,690.00 $9.00 $19,170.00 11 Bituminous Wear Course (LV 4) TN 20 $90.00 $1,800.00 $90.00 $1,800.00 12 Select Topsoil Borrow - Pulverized (LV) CY 3,000 $13.00 $39,000.00 $9.00 $27,000.00 13 1 Silt Fence LF 200 $3.00 $600.00 $2.00 $400.00 14 Seeding/Athletic Mix AC 10 $1,400.00 $14,000.00 $825.00 $8,250.00 15 Erosion Control Blanket Cat. 2S w/ Seed SY 6,000 $1.75 $10,500.00 $1.50 $9,000.00 16 F &I Nyo last Storm Drainage Structure EA 1 $1,500.00 $1,500.00 $1,350.00 $1,350.00 17 F &I 15" HDPE Storm Sewer LF 350 $20.00 $7,000.00 $10.00 $3,500.00 18 F &I 15" CMP FES and Trash Guard EA 2 $250.00 $500.00 $200.00 $400.00 19 Furnish and Install Rip Rap Class III CY 10 $85.00 $850.00 $60.00 $600.00 20 1 Well LS 1 $80,000.00 $80,000.00 $80,000.00 $80,000.00 21 Irrigation LS 1 $30,000.00 $30,000.00 $20,000.00 $20,000.00 22 Relocate Swingset Area LS 1 $1,500.00 $1,500.00 $250.00 $250.00 23 Equipment Rental / Fuel LS 1 $0.00 $0.00 $30,000.00 $30,000.00 24 Signage LS 1 1 $1,500.00 $1,500.00 $1,500.00 $1,500.00 5% Contingency $15,267.50 $10,355.43 Section A Total SECTION B (HOCKEY RINK) - PHASE 1 $320,617.50 $217,463.93 CONTRACTOR PRICING PUBLIC WORKS MATERIAL PRICING ITEM NO. DESCRIPTION UNIT EST. QUAN. UNIT PRICE TOTAL UNIT PRICE TOTAL 100 Transplant Tree /Shrub LS 1 $2,700.00 $2,700.00 $1,000.00 $1,000.00 101 Remove & Salvage Hockey Boards LS 1 $3,500.00 $3,500.00 $1,000.00 $1,000.00 102 Remove & Salvage Lights LS 1 $2,500.00 $2,500.00 $2,500.00 $2,500.00 103 Common Excavation (LV) CY 210 $4.50 $945.00 $0.01 $2.10 104 SubgradePreparation SY 1,900 $1.50 $2,850.00 $0.01 $19.00 105 Aggregate Base Class 5 TN 505 $11.00 $5,555.00 $9.00 $4,545.00 106 F & I Lights (New, Includes Power to Site) LS 1 $15,000.00 $15,000.00 $15,000.00 $15,000.00 107 F & I Hockey Boards LS 1 $35,000.00 $35,000.00 $15,000.00 $15,000.00 108 Equipment Rental / Fuel LS 1 $0.00 $0.00 $2,000.00 $2,000.00 5% Contingency $3,402.50 $2,053.31 Section B Total Indirect Costs (Permits, Testing, Fees, etc) $71,452.50 $43,119.41 $7,500.00 $7,500.00 otal Phase I Project Costs (Section A & B) , SECTION C (8' BITUMINOUS TRAIL) - PHASE 2 PUBLIC WORKS MATERIAL PRICING CONTRACTOR PRICING PUBLIC WORKS MATERIAL PRICING ITEM NO. DESCRIPTION UNIT EST. QUAN. t NIT PRICE TOTAL UNIT PRICE TOTAL 200 Common Excavation (LV) CY 120 $4.50 $540.00 $0.01 $1.20 201 Sub radePreparation SY 1,440 $1.50 $2,160.00 $0.01 $14.40 202 Aggregate Base Class 5 TN 395 $11.00 $4,345.00 $9.00 $3,555.00 203 Bituminous Wear Course (LV 4) TN 195 $90.00 $17,550.00 $90.00 $17,550.00 204 Equipment Rental / Fuel LS 1 $0.001 $0.00 $1,000.001 $1,000.00 5% Contingency 1 1 $1,229.75 $1,106.03 Indirect Costs (Permits, Testing, Fees, etc) Section C Total $25,824.75 $23,226.63 $750.001 $750.00 Total Phase 2 Project Costs Tsection , COST NOT DETERMINED FOR PHASE 3 SECTION D (WARMING HOUSE) - PHASE 3 ITEM EST. NO. DESCRIPTION UNIT I OUAN. 300 lWarming House / Septic System LS 1 5% Contingency Section D Total CONTRACTOR PRICING PUBLIC WORKS MATERIAL PRICING UNIT'" PRICE TOTAL UNIT PRICE TOTAL $0.00 $07 $0.00 $0.00 $0.001 $0.00 C I T Y O F N D OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 (763) 755 -5100 FAX (763) 755 -8923 • W$. I.ANDOVER.MN.US TO: Mayor and Council Members i CC: Jim Dickinson, City Administra FROM: David D. Berkowitz, Director of Public Works /City Engineer SUBJECT: Discuss 2011 Street Reconstruction Projects - Engineering DATE: April 27, 2010 INTRODUCTION The City Council is request to discuss the 2011 Street Reconstruction Projects. DISCUSSION There are three areas within the City that are identified in the 2010 -2014 Capital Improvement Plan scheduled to have street reconstruction in 2011. They are East Brook Terrace /Aud Sub No 137, Rolling Forest and Genthon Ponds /north portion of Flintwood Street. Refer to the attached maps for each location. East Brook Terrace /Aud Sub No 137 is located in the City's urban area. These developments currently are served with sanitary sewer. They do not have City water. When roads are reconstructed, it is anticipated that the road will last 25 -30 years. This is the time to consider the installation of City water to be constructed with the street project. Genthon Ponds /north portion of Flintwood Street are typical rural street reconstruction projects. Genthon Ponds will have the bituminous curb replaced with concrete curb. Flintwood Street currently has shallow ditches along the street, so no curb is needed. Butternut Street, 173 Avenue and the south portion of Flintwood Street are currently gravel roads. They are not part of the planned improvements, but this may be an opportunity to pave these roads. Feasibility reports have been prepared in the past with the paving project not moving forward. Since these roads are currently gravel, each property would have to pay the full assessment to have the project constructed. This differs from the 75/25 policy for street reconstruction because they have never paid for the first roadway construction. In the next few months staff would like to meet with both neighborhoods to discuss the options but first would like to receive feedback from the City Council before we proceed. ACTION REQUIRED The City Council is requested to discuss the 2011 Street Reconstruction Projects and direct staff on how to proceed. Respectfully submitted, David D. Berkowitz Attachments: Capital Improvement Plan Location Maps Capital Improvement Plan ANL66W Project Name ANNUAL STREET RECONSTRUCTION (2011) EAST BROOK TERRACE /AUDITORS SUB. 137 Crooked Lake Boat Landing / r 1 1 IEW TERRACE AUD SUB'102 BENT C ESV Hidden Creek North Park HIDDEN CREEK -_ 136T.H A y �0 Q � �35Tf HOWARD- TEMPEL iST u.. " O ADDITION � I •.p. KEMPS ADD - 100 1 r7 Hvt EAST BROOK _ �- ;LI _ M TERRACE �. 1I 4TH LN MATTSON 1TI DEGARDNER CR LK I 134TH A ' I L L AUD SUB NO l JDGREN �- L- KRID� GE 133RD r�r r - i — r - L E G E N D Project Location Lots /Parcels u Park 0 Water 6 Right of Way 22 City Limits R 0 235 470 940 Feet 52 11 , a ANA 111M CITY OF ; CIL Capital Improvement Plan Project Name: ANNUAL MILL AND OVERLAY (2011) ROLLING FOREST J MOLM 7 L E G E N D Project Location Lots /Parcels Park Water Right of Way City Limits Capital Improvement Plan Project Name: ANNUAL STREET RECONSTRUCTION (2011) GENTHON PONDS AND FLINTWOOD STREET ly w z w w z Z) z w U 0 305 610 1,220 Feet 54 i s C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmemebers CC: Jim Dickinson, City Administrator Will Neumeister, Community Develop rector FROM: Angie Perera, Associate Planner SUBJECT: Commercial Vehicles & Other Exterior Storage Items Discussion. DATE: April 27, 2010 INTRODUCTION The City Council continues to consider certain language pertaining to commercial vehicles and the exterior storage of recreational vehicles. This item was reviewed at the March 23 workshop and the minutes from that meeting are attached with this report. The Council provided feedback regarding ten different types of commercial vehicles (an attachment has been included for your reference). The direction given was to bring this topic back for further discussion at another workshop meeting. DISCUSSION The City Council's feedback can be best summarized as outlined below: • Prohibit commercial vehicle examples numbered 1,2,3,4,5,6, and 7 • Allow examples 8, 9, and 10 • Allow "sprinter" vans without advertisement • Prohibit flatbed and tow trucks • Regulate special mobile equipment through the exterior storage section of the City Code based on complaints received • Maximum length allowed for recreational vehicles on rural lots needs to be determined. The City Attorney has suggested that these changes can be incorporated into the code, however there are some issues of concern primarily dealing with advertisement that the Council should consider in relation to the feedback that has been provided. • PostaUnewspaper trucks (example # 3 & 4) — The postal truck shown in example # 3 would most likely meet the restrictions of a commercial vehicle as presently drafted in the proposed amendment by the height and weight of the vehicle. This type of vehicle would be difficult to define or restrict based on the style alone. If the Council would like to prohibit this type of vehicle it would most likely need to be done through limiting advertisement of logos and/or language displayed on the vehicle. The City Attorney has suggested that a percentage of advertisement of logos and/or language could be considered for each side of the vehicle as a way of restricting or prohibiting postal or newspaper vehicles. The newspaper truck shown in example # 4 would most likely exceed the gross vehicle weight limit as currently proposed. • Sprinter vans, medical vans, & bread trucks (examples # 7) — The Council's feedback pertaining to sprinter vans was to allow these types of vans provided that they do not have advertisement of company logos and /or language on them. Most sprinter vans would meet the height and weight limit as currently proposed. The Attorney has suggested that a typical sprinter van and the medical van shown in example # 7 are essentially the same type of vehicle with the exception of the advertisement. The carrying area of the medical van in example # 7 appears to be consistent with the height of the operating area with no barrier of separation between the two areas. Because the medical van would most likely meet the requirements as currently being proposed, it would be difficult to restrict or prohibit it based on design alone. The medical van would most likely need to be regulated through the percentage of advertisement as previously suggested with the postal and newspaper trucks. If the Council would like to restrict sprinter vans as they previously discussed, then it would most likely need to be done through limiting advertisement of logos and /or language displayed on the vehicle. The bread truck as shown in example # 7 would be prohibited with no concerns under the regulation of the carrying area exceeding the height of the operating area. • Recreational vehicles on rural lots (minimum of 2.5 acres) — The City Council has continued to discuss increasing the maximum length for recreational vehicles in rear yards of rural lots having a minimum of 2.5 acres. The Council suggested that no additional screening would be required for recreational vehicles on rural lots with a minimum of 2.5 acres. They also discussed the need to determine what the maximum length should be increased to and keeping all other language pertaining to recreational vehicles as proposed. SUMMARY Placing restrictions on certain types or styles of vehicles has already been proposed through height and weight restrictions of commercial vehicles in the code amendment as currently drafted. It would be difficult to draft language for restricting sprinter vans and postal trucks since they would meet the height and weight restrictions as currently drafted. It would also be difficult to enforce such restrictions if they are not based on physical characteristics such as height, weight, and percentage of advertisement. Physical characteristics are more apparent when inspecting the vehicle. The Council will also need to determine what the maximum length should be allowed for recreational vehicles on rural lots (2.5 acres minimum). ACTION REQUESTED The Council is requested to discuss the topic and provide feedback necessary so that staff can prepare a revised draft amendment for review. Res ectfully Submitted, Angie Pe er Attachments March 23, 2010 City Council Workshop Minutes Examples of Commercial Vehicles Code Enforcement Flow Chart Andover City Council Workshop Meeting Minutes — March 23, 2010 Page 3 2011 -2015 CAPITAL IMPROVEMENT PLAN DISCUSSION Mr. ickinson exp<ork. ate March, Administration /Finance will cond ct a 2011 -2015 CIP kick -o eeting wment Heads where discussion will ce on the 2011 -2015 CIP developmen alenthe need of other committees icle Purchasing & Facility Management C nd commissions (Parks an ecreation & Community Center Advisory) to start t Mr. Dickinson reve Council th ire Department CIP items that will need to be purchased in the ners. Councilmember Jacobson stated pK of the ings that bothered him is looking at the next couple of years the costs go up, are me of the item fisted in that time frame going to be able to be picked up by the money m the TIF districts co g off line. Mr. Dickinson stated the road and bridge fund wo benefit the most. He stated we do not get significant growth the additional water tr tment plant and other utility improveme will be pushed out further. Mr. Dickinson reviewed the fire vehicle purchase process with the Co - N3_cil. CO5upZilmember Knight thought it made sense to push out growth relate ' ems since the e nomy recovering is being pushed out three t COMMERCIAL VEHICLE &OTHER EXTERIOR STORAGE ITEMS DISCUSSION reviewed a draft amendment to the City Code that would include regulations for the parking of commercial vehicles within the City. Based on the City Council's direction, a draft amendment was prepared for commercial vehicles and exterior storage of other items. The draft amendment was reviewed by the Planning and Zoning Commission and their feedback has been summarized in the report. Councilmember Jacobson did not think anything larger than a vehicle that could be purchased for residential use should be permitted to be parked in a residential neighborhood. The Council discussed vehicles they would not want to be parked in a residential neighborhood. Councilmember Jacobson thought anything bigger than a one ton vehicle should not be permitted. The Council reviewed the photos staff presented of different vehicles and decided on the following: Examples 1 and 2 majority is no, 4 nos, 1 yes ( Gamache) Mayor Gamache wondered if they are going to restrict all commercial vehicles from parking in Andover City Council Workshop Meeting Minutes — March 23, 2010 Page 4 residential areas. Councilmember Jacobson stated he is trying to preserve the dignity of the neighborhood by not allowing box trucks into the residential area. He thought if the vehicle could be parked in a garage it should be allowed. Examples 3 and 4 the vote was split. Examples 5 and 6 the majority was no. Councilmember Knight thought they needed to be flexible with service oriented businesses because they do not have many options now. Examples 7 and 8, 7 is not allowed to be parked outside, 8 is okay. Examples 9 and 10 should be allowed. It was decided that Sprinter style vans would be allowed if parked inside a garage. Councilmember Trude thought it could be allowed if it was not painted the colors of the company. She thought it could be allowed if they used magnetic materials on the side and put them on once they leave the house. The Council decided that flat bed trucks would not be allowed. Councilmember Trude thought a one ton vehicle seemed reasonable but anything more should not be allowed. Councilmember Knight thought they should also accommodate up to an eight foot long box. Mr. Neumeister asked if they should regulate accessory items. Councilmember Bukkila thought they should be dealt with on a complaint basis. The rest of the Council concurred. RV's Councilmember Trude stated they should allow one motorized vehicle per residential property that can be driven on a street such as an RV. She thought it would be ok to have a boat and a trailer with snowmobiles or two boats. She did not think more than one RV should be allowed on a property. Part two was the screening; she came up with a bypass provision, getting the neighbors to sign off on allowing the RV to be parked there. Councilmember Jacobson thought this would put a big burden on the neighbor and could cause bad blood between neighbors. Councilmember Knight agreed with Councilmember Jacobson and did not think it was a good idea. Mr. Dickinson thought there was something in the City Code that would pertain to the screening of these vehicles. Mr. Neumeister stated in the rural areas the screening of vehicles would be exempt but the City Z Andover City Council Workshop Meeting Minutes — March 23, 2010 Page 5 r) Code would still pertain to urban areas. Councilmember Jacobson stated they should review the size further and when they discuss this at the Council meeting they would decide the size. He thought they should leave everything else the same. Staff will bring this item back to a future workshop meeting. 2010 BUDGET PROGRESS REPORT r. m Dickinson stated the 2010 Budget and Levy was the outcome of a nu r of budget rkshops with the Council, numerous staff meetings, a December 1, 2009 P is Hearing and the nal adoption on December 15, 2009. Mr. Dickinson reviewed statistics and the budget process report with 2011 BUDGET DEVELOPMENT GUIDELINE DISCUSSION Mr. Dickinson st ed City Departments will soon start prep ng for the 2011 Annual Operating Budget Developm t process and is looking to the C' Council to establish the council's guidelines for the pre ration of the 2011 Annual Oper ng Budget. Mr. Dickinson reviewed roposed guidelines /eetin he Council. He will be submitting the guidelines for Council appr al at the April 6 th . DISC USS COMMUNITY ED UEATION Mr. Dickinson stated the City oAAnr part of the annual budget process fo r the past number of years has included a ibution to the Anoka - Hennepin School District specifically for Community Edbudgeted contribution for 2010 is $45,200 and the 2008 and 2009 budget contribu$45,200. Mr. Dickinson reviewed with tN Council. Council directed staff t discuss partnership opport ities with the Community Center and sport associations. This to is is to be brought back to a futike workshop meeting. OTHER Mr. Dickins n stated he received an inquiry for another tower r Clear Wireless at Terrace Park and he to them that he would not allow this to go forward as a onditional use permit unless he talked t the Council first. He noted there is an emergency siren o a pole by Riverdale Church and V urged them to look at that site first. Dickinson stated there will be a five year celebration at the Commukty Center this year. 3 U U 4-) I-- 0 C E m X uj M (L/) LLJ - q I- u 4-) U 0 CL E m x uj W Lo LU 213 u Q) a� m ' ^1 v N V U L W W /o la/ E m X LU c� ca w O Q) > .L- O Q a--j c 0 4-- ca c6 m c6 x U-1 O +-j . . 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F 7Letter) � Hof Advertisement Okay? 7ionL etter) (Viola f J J V 191, `'b` K" re lured CV l,--,� \ IC_ Q e C q to 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT DATE: Mayor and Councilmembers Jim Dickinson, City Administrator 2011 -2015 Capital Improvement Plan (CIP) Discussion April 27, 2010 INTRODUCTION In March, Administration/Finance started the process of developing a 2011 -2015 CIP which includes the distribution of the 2011 -2015 CIP development calendar (attached) and coordination of various committees (Vehicle Purchasing & Facility Management Committees) and commissions (Parks and Recreation & Community Center Advisory) to start their work. DISCUSSION Relative to CIP equipment, pursuant to the adopted City Council 2011 Budget Development Guidelines staff is to perform "a comprehensive review of the condition of capital equipment to ensure that the most cost- effective replacement schedule is followed" and "equipment will be replaced on the basis of a cost benefit analysis rather than a year based replacement schedule ", detailed reviews of equipment that will be proposed to be include in the 2011 -2015 CIP are being conducted by the Vehicle Purchasing Committee. Attached to this staff report is the updated 2011 -2015 CIP Equipment listing, a "2010 Cost Breakdown per Vehicle" for all City vehicles, used to assist in the review process and Administration/Finance's review notes. In addition to the equipment reviews, throughout the summer a significant amount of time will be spend on evaluating water /sewer infrastructure, transportation improvements, building maintenance, and park and recreation needs. Each of these items will be supported by a detailed fund balance analysis of funding sources (based on various assumptions and estimates) that will be presented to the Council for review at future workshops. ACTION REQUESTED The Council is requested to review the various attachments, receive a brief presentation from staff on progress, and provide direction to staff on whether the Council priorities for the 2011- 2015 CIP are being met. submitted, Di E L C U W O Q 0 o Z Q LL Q Q a_ HU U LO r O N r r O N P N c O LL d O C ° r p O O O O a) O r — r r N p O O O O O p C (n N a) N O N r = N M O O U O r p 0 >' O O O O O O r r __ U ° r' O O r N N N O O (0 r r a) a) O a) I a) N N N r U O N N N = O O 2 r 2 O 2 I O O O O N N O N a � w • O � c Q) to - a (n -0 c a) (n - O c N Y � c N O N c u Q N N L (0 L L (n cn n3 00 CO �- U a) ( D a) cn 0 (n U U Q \ \ U \ \ 2 N \ I = \ \ \ \ L Q a) Q) a) Q Q -_ C: Q i3 0.n Z) O Q O O O Q Q Q Q Q.. 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( (B (6 C C C LL Q Q Q Q Q Q Q Q 0 0 0 City of Andover, MN Capital Plan 2011 thru 2015 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2011 2012 2013 2014 2015 Total Central Equipment Replacement - Hotsy Pressure Washer 12- 48800 -01 3 7,000 7,000 Central Equipment Fund 7,000 7,000 Replacement - Service Truck 1348800 -01 2 30,000 30,000 Central Equipment Fund 30,000 30,000 Replacement - Floor Sweeper 1348800 -02 3 35,000 35,000 Central Equipment Fund 35,000 35,000 Central Equipment Total 7,000 65,000 72,000 Community Center Replacement - Zamboni Battery Pack 1144000 -01 2 7,000 7,000 Community Center Operations 7,000 7,000 Community Center Total 7,000 7,000 Elections Replacement- Voting Equipment 1141310 -01 1 110.000 110,000 Capital Projects Levy 110.000 110,000 Elections Total 110,000 110,000 Engineering Replacement - Blazer #11 12- 41600 -01 2 30,000 30,000 Equipment Bond 30,000 30,000 Engineering Total 30,000 30,000 Fire Replacement - Ladder Truck #11 1142200 -01 1 550,000 550,000 1,100,000 Equipment Bond 550,000 550,000 1,100,000 Replacement- Fire Chiefs Vehicle 1342200 -01 2 45,000 45,000 Equipment Bond 45,000 45,000 Replacement - Rescue #11 1342200 -02 2 50,000 50,000 Equipment Bond 50,000 50,000 Replacement - Fire Marshall Vehicle 1342200 -03 2 40,000 40,000 Equipment Bond 40,000 40,000 Replacement - Utility #4 13-42200 -04 2 32,000 32,000 Equipment Bond 31,000 32,000 Replacement - Utility #5 13- 42200 -05 2 32,000 32,000 Equipment Bond 32,000 32,000 Replacement - Grass #31 1442200 -01 2 45,000 45,000 Wednesday, April 21, 2010 Department Project# Priority 2011 2012 2013 2014 2015 0 Total Equipment Bond 45,000 45,000 Replacement - Grass #21 14-42200 -02 2 45,000 45,000 Equipment Bond 45,000 45,000 Replacement - Tanker #11 14- 42200 -03 2 340,000 340,000 Equipment Bond 340,000 340,000 New - Water /Ice rescue boat 15-42200 -01 1 20,000 20,000 Equipment Bond 20,000 20,000 Fire Total 550,000 550,000 199,000 430,000 20,000 1,749,000 (Park & Rec - Operations - I Replacement - Large Capacity Lawnmower #580 12-45000 -01 1 112,000 112,000 Equipment Bond 112,000 11Z000 Replacement - Toro Groundsmaster, #559 12- 45000 -02 1 23,000 23,000 Equipment Bond 23,000 23,000 Replacement - One Ton Truck w/ Plow, #599 13-45000 -01 2 65,000 65,000 Equipment Bond 65,000 65,000 Replacement -Trailer, T-554 13-45000 -02 2 10,000 10,000 Equipment Bond 10,000 10,000 Replacement - One Ton Truck w/ Plow #503 14 -05000 -01 2 65,000 65,000 Equipment Bond 65,000 65,000 Replacement - One Ton Crew Cab Pickup #502 14A5000 -02 1 50,000 50,000 Equipment Bond 50,000 50,000 Park & Rec - Operations Total 135,000 75,000 115,000 325,000 , Sanitary Sewer Replacement - One Ton Truck w/ Plow #90 13-48200 -02 1 65,000 65,000 Sanitary Sewer Fund 65,000 65,000 Replacement - Jet/Vac Truck #99 13 -08200 -03 1 357,000 357,000 Sanitary Sewer Fund 178,500 178,500 Sewer Trunk Fund 178,500 178,500 Sanitary Sewer Total 422,000 422,000 ( Storm Sewer Replacement- Elgin Street Sweeper #169 13 -08300 -01 1 150,000 150,000 Equipment Bond 90,000 90,000 Storm Sewer Fund 60,000 60,000 Storm Sewer Total 150,000 150,000 Streets / Highways Replacement - Dump Truck w/ Snow Removal #195 11-43100 -09 1 200,000 200,000 Equipment Bond 200,000 200,000 Replacement - One Ton Truck w/ Plow #132 12 -03100 -01 1 65,000 65,000 Equipment Bond 65,000 65,000 Replacement - Water Tanker #163 13 -03100 -01 2 100,000 100,000 Equipment Bond 100,000 100,000 Replacement - Dump Truck w/ Snow Removal #198 14 -43100 -01 1 150,000 150,000 Equipment Bond 150,000 150,000 Streets / Highways Total 200,000 65,000 100,000 150,000 515,000 Wednesday, April 21, 2010 0 Department Project# Priority 2011 2012 2013 2014 2015 Total GRAND TOTAL 867,000 787,000 1,011,000 695,000 20,000 3,380,000 Wednesday, April 21, 2010 0 N to v CIS A � U v a d v a v > pp a v a> 0 6 0. m U U W c b E u a� R T � _ U O > O M N N N W cC C a m _N 3 X72 e C E U A Cd .X o` `0 0 O O O O O O b0 bD 'C 'C ❑ m m O m m yo ou on m U U � m m 0 0 0 3 m m x � s • 3 � � T T T 3 3 R c0 iO N N C r- G U U c0 m m > >>' > >> C C U J C 69 M M M tt V' 7 v1 O O O O R 0 0 0 N N N >> N N> N m > > > > > > > > E E E 2 E E E a� a � T � C C m m is is m is c m y m y m O O > > N > N °? 2 E 2 E 2 N U N G. b an C p a U O U . 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ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2011 Budget Development Discussion DATE: April 27, 2009 INTRODUCTION City Departments will soon be starting the 2011 and attached for Council reference is the tentative 2011 Budget Development Calendar. Items underlined will be covered in detail at the workshop. DISCUSSION At the April 6` City Council meeting the Council adopted the following 2011 Budget Development guidelines: 1) A commitment to a City Tax Levy to meet the needs of the organization and positioning the City for long -term competitiveness through the use of sustainable revenue sources and operational efficiencies. 2) Continued development of a procurement and financial plan to appropriately structure the expenditure of bond proceeds generated from the successful 2006 Open Space Referendum. 3) A fiscal goal that works toward establishing the General Fund balance for working ca itp al at no less than 35% of planned 2011 General Fund expenditures and the preservation of emergency fund balances (snow emergency public safety facility management & information technology) through targeting revenue enhancements or expenditure limitations in the 2010 adopted General Fund budget. 4) A commitment to limit the 2011 debt levy to no more than 25% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. 5) A comprehensive review of the condition of capital equipment to ensure that the most cost - effective replacement schedule is followed. Equipment will be replaced on the basis of a cost benefit analysis rather than a year based replacement schedule. 6) A team approach that encourages strategic planning and service sharing opportunities to meet immediate and long -term operational, staffing, infrastructure and facility needs. 7) A management philosophy that actively supports the funding and implementation of Council policies and goals, and a commitment to being responsive to changing community conditions, concerns, and demands, and to do so in a cost effective manner. Fund Balance Forecast Update: The "Draft" Comprehensive Annual Financial Report for the year ended December 31 2009 reports the City did achieve its 2010 budget goal of establishing the General Fund fund balance for working capital at no less than 35% of planned 2010 General Fund expenditures ($9,102,628). $3,286,049 was available, which equates to a 36.1% fund balance for working capital for the 2010 Budget. The work done by Staff relative to the 2009 revenue and expenditure budgets assisted greatly in achieving the Council 2010 budget guideline. In addition to the working capital fund balance designation, staff was successful in preserving the General Fund emergency reserve fund balances for core services These reserves were created through the past three years budget processes and are intended to be available for the identified purpose and to prevent budget spikes in future years. Listed below are the current General Fund emergency reserve fund balances: Excessive Snow Emergency Events $65,000 Facility Management Building Failures $65,000 Information Technology System Failures $65,000 Public Safety Equipment Failures $65,000 Lastly, it should also be noted that fund balance was designated in the amount of $79,500 for 2009 Budget Carryforwards, and most importantly $490,186 was designated to deal with the forecasted 2010 Market Value Homestead Credit unallotments or elimination. For the 2011 Budget Development process, Administration/Finance is committed to maintaining the 2011 budget development guideline that works toward establishing the General Fund balance for working capital at no less than 35% of planned 2011 General Fund expenditures and the preservation of the emergency fund balances through targeting revenue enhancements or expenditure limitation in the 2010 adopted General Fund budget. Budget Development & Levy Limits: Administration/Finance will continue to meet with the various departments on their 2010 budgets. As part of those discussions Administration/Finance is reviewing with departments NO their line item budgets, ca itp al requests and 2010 revenue and expenditure estimates to assure compliance with an Administration 97% expenditure directive. The availability of additional tax levy in 2011 will be significantly limited by the forecasted taxable market value percentage decrease (approximately 8.1 %) below what was available for the 2010 budget and from the 2008 legislative session that added Levy Limits for all cities over 2,500 in population for tax years 2009, 2010 & 2011. Administration/Finance will again submit to the State Department of Revenue the "Certification of Payable Special Levies ", that certification amount will be deducted from the City's 2010 gross levy to determine our 2010 levy base. In summary the City will be allowed a percentage increase over a 2010 levy base and will be eligible for some special levies for 2011. That percentage increase allows for an increase of the lesser of 3.9% or the rate of inflation, in addition, increases will be allowed for household and commercial growth (which Andover's amount will be very minimal). At this point, staff is not sure what the State will be using as the rate of inflation but our research indicates that it will only be approximately) % Relative to the newly prescribed special levies for 2009 -2011, the City of Andover is eligible for the special levy to pay costs attributable to wages and benefits for the sheriff contract and Fire Department. For the 2009 & 2010 levies, it was determined that it was not advantageous for the City to elect to use these special levies. The 2011 levy may require a second look since it is forecasted that the City's total market value growth may decline again in the next few year. Lastly, under current state law, cities have the ability to levy back for lost 2008, 2009 and 2010 aids (in total approximately $1 million). While at face value this opportunity may look attractive the City of Andover, due to the economy and local budget concerns a full recapture may not be feasible. The maximum levy recapture of lost aid for the 2010 levy was $547,088; 196,150 lost 2008 MVHC and $350,938 the 2009 unalloted MVHC, the City recaptured $493,988 in the 2010 levy. The City will have the ability to lees back the forecasted 2010 unalloted MVHC of $490,186 as a special 2011 levX Staffing and New Staffing Requests: No new staffing requests are anticipated for the 2011 budget. Personnel Related Implications: To date the following are projected issues facing personnel related expenses: 1. The current salary compensation package is competitive with other government entities. Administration is anticipating that a wage freeze for 2011 is a distinct possibility. 2. A midyear review of the health plan will be conducted with our broker in June. The insurance claims trends at this time appear to be favorable. The initial proposed 2011 budget for health insurance will carry a 10% increase, with future hopes of a lesser or no increase. The City currently offers the employees a high deductible plan ($5,000 family, $2,500 single) with a health spending account (HSA), this was implemented in 2006. As part of the program, the City pays for 100% of a single health insurance premium, 76% for a family health insurance premium and contributes annually to the employees HSA. Contractual Departments: 1. The City Attorney has proposed a freeze on legal fees for 2010; no discussion has been done relative to the 2011 contract yet. 2. The Law Enforcement 2010 expenditure budget is $2,599,246 which is offset by a Police State Aid revenue budget of $112,860 and School Liaison revenue budget of $83,988 reflecting a net tax levy impact of $2,486,386. The current Sheriff's contract provides for: a. 80 hours per day of patrol service b. 12 hours per day of service provided by a Community Service Officer c. School Liaison Officers in the middle school and high school d. Patrol Investigator e. 50% of the Crime Watch Program's coordinator position. It should be noted that the Sheriff's Department always provides the required number of deputies for all hours contracted by the City. If the Sheriff's Department has a vacancy or a deputy is injured etc.., they still provide the City with a deputy at straight time even though they may have to fill those hours with overtime which at times may cost the Sheriff's Department additional, but is not billable per the contract. For the 2011 Anoka County Sheriff's contract I have indicated the City is looking for a status quo contract, but based on their labor contract settlements and benefit costs I am anticipating a slight percentage increase Council Memberships and Donations /Contributions: The following memberships are included in the 2010 Budget and are presented at their fiscal impact for the 2010 General Fund budget: • League of Minnesota Cities $18,635 • North Metro Mayor $13,709 • Association of Metropolitan Cities (AMM) $ 8,635 • Community Schools $45,200 • Mediation Services $ 3,323 • YMCA — Water Safety Program $ 5,500 • Youth First (Neighborhood Center) $12,000 0 ■ Central Center for Family Resources $ 1,500 The following donations /contributions are in the 2010 budget and presented at fiscal impact for the 2010 budget in other funds: • TH 10/169 Corridor Coalition • Youth First — City Partner Fee • Alexandra House • Senior High Parties $ 1,000 Road /ridge Fund $ 7,500 Charitable Gambling Fund $10,000 Charitable Gambling Fund $ 1,200 Charitable Gambling Fund Staff is seeking direction from the Council if there is continued support for the funding requests in the 2011 budget. If funding is provided, Administration/Finance would suggest that anX funding coming from the Charitable Gambling Fund would be contingent on available resources Capital Projects and Debt Service Funds Capital Projects Levy: Capital Projects Levy — The 2010 Capital Projects Levy Budget specifically designates $1,324,239 of the general tax levy to capital projects and equipment needs relating to Capital Outlay ($210,000), Road and Bridge ($1,003,056), Pedestrian Trail Maintenance ($51,773) and Park Projects ($59,410). Specific designation of the tax levy to anticipated City needs and priorities for transportation and trail maintenance, park projects and equipment outlays allows the City to strategically allocate its resources and raise the public's awareness of City spending priorities. The Road and Bridge levy is calculated according to Council Policy based on annual growth increases, with Capital Outlay, Pedestrian Trail Maintenance and Park Levies increased according to the City Council budget guidelines. • Road and Bridge — This levy is proposed for transportation programming related to maintaining City streets, roadways and pedestrian trails. This would be the sixth year that a portion of the Road & Bridge Fund is dedicated to pedestrian trail maintenance. This levy is also used for the City's seal coating and crack sealing programs and for street overlays. (Based on the decline in market value, this levy amount will decline for 2011.) • Park Improvements — This levy is proposed as an annual appropriation to be used to underwrite a wide range of park improvement projects as recommended by the Park and Recreation Commission and approved by the City Council. This funding is intended to be a long -term supplemental source of capital funding for park projects that would be separately identified in the City's Five -Year Capital Improvement Plan. (It is anticipate the there will be no change in this levy amount for 2011.) • Capital Equipment/Projects — Under the Capital Projects Levy a levy is proposed to be designated to capital improvement/equipment project expenditures identified through the CIP process. Through this designation, the City, over time, will build a fund reserve to avoid cash flow "spikes" and address a wide range of capital improvement needs such as facility maintenance projects under a more controlled spending environment. It is anticipate the there will be no change in this levy amount for 2011.) Debt Service Levy: Annually the Finance Department conducts a detailed debt service analysis to monitor outstanding debt and to look for early debt retirement or refinancing opportunities that will yield interest expense savings to the Cites process is not vet complete and the Debt Service Fund Budgets below, while close to what is expected for 2011 are not final. The preliminary 2011 Debt Service levy tentatively provides for the following debt service payments: • 2004A G.O. Capital Imp. Bonds $ 393,900 • 2004 EDA Public Facility Revenue $ 960,858 • G.O. Equipment Bonds (To be issued) $ 198,119 • 2008 G.O. Equipment Certificate $ 180,401 • 2010 G.O. Open Space Bonds $ 139,179 • 2009 G.O. Equipment Certificate $ 139,571 Total $2,012,028 The levy for the 2004 EDA Public Facility Bonds is present at a level that is about $100,000 below the levy designated in the original pro -forma analysis for the community center. It should be noted that this levy is scheduled to be reduced significantly starting in 2013, the levy will basically be offset by a significant portion of the $635,000 YMCA annual rental payment. 2010 First Ouarter Report Attached to this memo is a 2010 First Quarter General Fund Expense report The City Administrator will review this with the Council at the workshop ACTION REQUIRED The Council is requested to review the aforementioned report, receive a presentation from staff, and provide comments and direction to staff. y submitted, im' ickinson Attaclnnents � � c � ■ a� W2 O E a k 2 0 Q7 L m Op U-8 � � 0 q U) c 0 CL _ \ / / E \ E G b \ \ / \ / $ $ \ = . .E I # ° y ® \ y t 2 t 2 E -0 ® t E \ m n k m < < / / f U) \ Cl) / \ \ \ \ t t, � t I I- a w I I a m J f / \ Q Q / \ \ / \ \ \ 3 w w = / / 2 E E z \ E E / o e G o \ / / 2 c \ \ \ / 2 / \ \ 2 2 R / / c D 0 D 0 » � m c e = = 0 a 0 Q- 0 e e * e s m m n » E e C) U Q E a o c 0 O m E Q O 0 3 E 2 Q < 3 E / / 0 / / § o 2 0 ƒ d - / / / / / / / \ \ § ( ) \ / 6 N < 2 ƒ 0) » § _ \ / / % 5 n p \ _ © E _0 2 / / \ ) w % 5 a % -0 $ e / \ ƒ / \ / 0 § ® 2 / ± a E 0 » % $ 2 S \ / _§ / k / k \ < $ 0 E E / \ . * E o _ 2 :3 ƒ 2 / o m E R ƒ 0 § / / © / & q E \ 5 c 0 \ % 0 k \ ( / $ § § k \ ® $ a [ a « _0 = E [ A G 3 70 7 * \ o ° » / / .@ R 0 ° 0 L__ . e q = \ S o 3 � 'k 7 a ° o E\ t » I %= e 2 a@= a e° 3 - e@ _0 3 / 7 \ e 2 o o § � G \ n § ® m / .E 7C3 0 CU % $ / ) f / \ % § 2 / \ / $ \ \ $ E $ 2 2 9 & ® 3 0 ƒ 0 5 3 m -a 7 -0 /«± \ s S $ = y $ P\ 2 2 c$ .D G± a = a # o 0- 2 2 == 0 n a c m±_ g / 3 3 f m $ \ / ƒ \ 0 c 0 c 0 e= // R = n_ b ° & o 5 m f R 7 E� D c E c ° ^ / / / S a E o 5 / 3 / / / / ƒ \ / / / / \ \ 0 \ 0 2 e o / I o k \ ° C-i % CD / 0 0 2 7 o o ° G o ° 3 \\ // o« o CIA / \ f % \ CD \ \ \ CO f � (Ni N / _ _ (6 C e a L o m - C a _- _- � / % % 3 2 = / / 9_- » ƒ / < < </ // � U) c 0 CL _ \ / / E \ L �U W +' > d 0 o Q Z _O Q d LL > o U 'a m r O N . a) O C • C O A N t ttz C } E - O m m M m M M C o U) U) cn cn cn cn O N E L (D U U p) U U U U U U U U U N v (u C C C C C C C C C C C 7 7 7 O C O C O O C C a) a ) cn O O O O O > O O O O U U U U U U O O Q. 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U a _, U a) C .0 LL Q O IZ a) 0 (n m Q) m C) O (Y r r O O N O N O O O O O O O N O N O r0 N r r O N V O r r O N r O N r r r O O r r O r O r O N r O N I C� r N N O N O N r r O N N N N r N r N N ON C6 M r N v N a) -Q a) -0 a) -0 (0 N L Q) L a) L a) L a) L a) L a) LO N a0 N O N N v u v u � E E T 7 n C C a) a) a) m 7 m O m C i O d) O O) C O) Q a) O_ a) Q. .O U > O > O U a) U N U N U N C C C -� Q Q Q Q U) (n / a 1 ) VJ O z z o 0 0 0 d O N C O Q a) U x a) O C x L C Q CITY OF ANDOVER General Fund Budget Summary Totals Budget Year 2010 2009 2010 REVENUES Budget Mar YTD % of Bud Final Budget Mar YTD % of Bud General Property Tax $ 6,651,795 $ - 0% S 6,588,601 $ 7,308,495 $ - 0% Licenses and Permits 442,580 36,965 8% 291,903 237,055 57,858 24% Intergovernmental 828,689 130,149 16% 595,002 567,498 193,742 34% Charges for Services 620,022 78,045 13% 701,289 543,500 86,432 16% Fines 95,375 15,899 17% 110,779 100,750 21,376 21% Investment Income 115,000 (15,528) -14% 76,772 65,000 (9,681) -15 % Miscellaneous 83,550 45,147 54% 130,523 83,400 47,881 57% Transfers In 196,930 196,930 100% 196,930 196,930 196,930 100% Total Revenues S 9,033,941 $ 487,607 5% $ 8,691,799 S 9,102,628 $ 594,538 7% 2009 2010 EXPENDITURES Budget Mar YTD % of Bud Final Budget Mar YTD % of Bud GENERAL GOVERNMENT Mayor and Council $ 108,375 $ 42,051 39% $ 105,319 $ 104,251 $ 38,712 37% Administration 152,701 27,301 18% 128,532 130,997 25,501 19% Newsletter 25,000 6,975 28% 22,405 23,000 5,265 23% Human Resources 62,773 4,791 8% 54,625 60,691 4,642 8% Attorney 178,500 29,139 16% 172,900 178,500 28,740 16% City Clerk 101,121 21,550 21% 96,621 95,824 19,766 21% Elections 6,372 1,217 19% 6,139 49,006 1,157 2% Finance 221,760 50,385 23% 210,204 198,836 47,887 24% Assessing 152,500 - 0% 120,113 152,500 - 0% Information Services 140,417 23,612 17% 122,614 154,106 25,354 16% Planning & Zoning 360,470 66,805 19% 323,681 322,056 65,421 20% Engineering 435,405 80,291 18% 388,285 384,083 78,318 20% Facility Management 484,328 85,593 18% 409,929 581,457 87,027 15% Total General Gov 2,429,722 439,710 18% 2,161,367 2,435,307 427,790 18% PUBLIC SAFETY Police Protection 2,545,642 636,411 25 % 2,545,642 2,599,246 - 0% Fire Protection 1,105,102 195,274 18% 998,351 1,063,959 168,336 16% Protective Inspection 452,938 90,651 20% 435,102 339,931 64,730 19% Civil Defense 16,909 4,136 24% 14,935 15,794 4,888 31% Animal Control 10,750 1,488 14% 11,376 9,970 1,606 16% Total Public Safety 4,131,341 927,960 22% 4,005,406 4,028,900 239,560 6% PUBLIC WORKS Streets and Highways 623,378 97,702 16% 567,090 548,732 92,520 17% Snow and Ice Removal 516,036 127,927 25% 462,849 485,573 195,649 40% Street Signs 169,913 41,635 25% 159,213 193,458 25,306 13% Traffic Signals 34,000 3,478 10% 26,090 36,000 3,649 10% Street Lighting 33,400 5,295 16% 32,666 36,400 5,272 14% Street Lights - Billed 160,000 27,463 17% 180,641 200,000 28,826 14% Park & Recreation 887,749 135,939 15% 838,033 870,460 120,902 14% Recycling 98,607 13,098 13% 85,527 117,298 16,043 14 1 /6 Total Public Works 2,523,083 452,537 18% 2,352,109 2,487,921 488,167 20"/ OTHER 20,000 13,500 68% 19,540 230,000 18,545 8% Total Other 20,000 13,500 68% 19,540 230,000 18,545 8% Total Expenditures S 9,104,146 S 1,833,707 20% S 8,538,422 $ 9 $ 1,174 13% NET INCREASE (DECREASE) $ (70,205) $ (1,346 S 153,377 $ (79,500) $ (579,524) 0q