HomeMy WebLinkAboutACCAC - April 12, 2010
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Andover Commnnity Center Advisory Commission
Monday, April 12, 2010
6:30 pm
1. Call to Order - 6:30 p.m.
2. Approve Meeting Minutes
- February 8, 2010
3. YMCA Update
4. Commission Term Expirations Update
5. 1st Qtr 2010
6. Staff Update
. Progress Report
. Spring/Summer Events
7. Other Business
8. Adjournment
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Community Center Advisory Commission Meeting Minutes
Monday, February 8, 2010
6:30 pm
Conference Room B - Andover Community Center
Call to Order - 6:42 pm
Attendance: Ted Butler, Tony Howard, Erick Sutherland, Frank Kellogg, Mike Knight, Kate
Morphew
Absent: Mike Quigley
Approval of Minutes - December 14, 2009 - approved as written
YMCA Update - Ms. LaChelle Williams stopped by briefly and introduced herself as the new
executive director for the Andover YMCA. Erick and LaChelle will be meeting soon to discuss
the facility partnership.
Commission Term Expiration Update -Council has approved both Ted Butler and Mike
Knights Commission status for another tenn. Terms will expire 12/31/11. AHYHA will be
making a decision as to who'll represent them at their upcoming annual board meeting.
Also, looking ahead, all but one commission seat will expire 12/31/11. Erick will meet with Jim
Dickinson to see what can be done about expiration term dates so they aren't all expiring at once.
Budl!et 2009 Wrap-Up - The commission suggested that staff begin creating a Management
Summary for 2009. This summary would review projected budget and actual year-end results-
taking out a couple of the larger numbers and indicating what events may have contributed to the
success or non-success for the year (i.e. implementing concessions supervisor to full-time
status,etc.). The summary would also provide projected goals for the upcoming year. This
summary could be used to present to the city council and the public, similar to what other
businesses do for their annual reports. Mr. Butler will pull some financial data out for 2009 and
staffwill provide summary info.
Other Business Items
Capital Campail!n - City Hall is in the process of finalizing all campaign commitments,
payments and sending out final invoices. Staff will provide the commission with final
numbers as to what percentage of pledges were met.
Andover Community Center Advisory Commission Minutes
February 8, 2010
Page 2
Internal Prol!:ram Profits - Commission is interested in leaming about the net margins
of our internal programming (i.e. leam to skate program, after paying ice time,
instructors, etc. how much profit has been made). Also will look at our basketball clinics,
soccer leagues, etc. Staff will begin tracking for 2010.
Reach TV - Commission wondered if an additional TV screen could be installed at the
main lobby by the YMCA member desk. Erick will follow-up with LaChelle as well as
Reach.
Scrollinl!: Sil!:n - Mike Knight mentioned that the Andover City Council is looking at
purchasing a scrolling sign to post city events.
Next MeetiDl! -The Commission agreed not to meet in March so the next scheduled meeting
will be held Monday, April 12, 2010 at 6:30 pm at the Andover YMCA Community Center,
Meeting Room B.
Adiournment - Meeting Adjourned at 9:00 pm
Submitted by,
Cindy Ramseier
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March 2010
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General Ledger
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Revenue vs Budget By Dept
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User: lbrezink
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Printed: 04/0611011:28:36
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Period 03 - 03
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Fiscal Year 2010 - 2010
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2010 2010 2010
2010 2009 I
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Account Number Description Budget MTD YTD
Est P-YTD I
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2130 Community Center
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44000 Community Center
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Charges for Services
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2130-44000-55530 Fee Admissions' 0.00 0.00 0.00
0,00 0.00 j
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2130-44000-55570 Vending Machines -6,000.00 -390.96 .1,088.31
0.00 -1,123.56 I
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Charges for Services' .6,000.00 -390.96
-1,088,31 0.00 -1,123.56 I
Miscellaneous Revenue
2130-44000-58100 Refunds & Reimbursements -150,000.00 -25,225.21
-25,225.21 0.00 -51,357.14 I
Miscellaneous Revenue -150,000.00 -25,225.21
-25,225.21 0.00 -51,357.14 I
44000 Community Center -156,000,00 -25,616,17
-26,313.52 0,00 -52,480.70 !
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March 2010
2010 2010 2010
2010 2009 i
Account Number Description Budget MTD YTD
Est P-YTD :
44100 Concessions
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Charges for Services
2130-44100-55540 Concessions -110,000.00 -11,221.84 -40,420.33
0.00 -46,307.33
Charges for Services -110,000.00 .11,221.84
-40,420.33 0.00 -46,307.33
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44100 Concessions -110,000.00 -11,221.84
.40,420.33 0.00 -46,307.33
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March 2010
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2010 2010 2010
2010 2009
Account Number Description Budget MTD YTD
Est P.YTD
44200 Pro Shop
Charges fot'Services
2130-44200-55~15 Skate Sharpening -3,000.00 -222.00 .1,104.00
0.00 -1,114.00
2130-44200-55516 Merchandise -2,000.00 -161.50 -588.50
0.00 -921.00
Charges for Services -5,000.00 -383.50
-1,692.50 0.00 -2,035.00
44200 Pro Shop -5,000.00 -383.50 -1,692.50
0.00 -2,035.00
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March 2010
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2010 2010 2010
2010 2009
Account Number Description Budget MTD YTD
Est P-YTD
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44300 Ice Arena
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Charges for Services
2130-44300-55505 Ice Rental -315,000.00 .7,625.00 -21,496.31
0.00 .90,198.44
2130-44300-55506 Ice Rental- Taxable 0.00 .9,025.55 -9,526.15
0.00 -9,596.42
2130-44300.55510 Open Skate -20,000.00 -1,564.00 -4,082.00
0.00 .6,204.00
2130-44300-55511 Ice Arena Programs 0.00 -905.00 .2,943.00
0.00 0.00
2130-44300-55530 Fee Admissions -13,000,00 0.00 -6,159.00
0.00 -8,076.25
2130-44300-55570 Vending Machines -4,000.00 -848.63 -1,761.03
0,00 -1,129.05 ,
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2130-44300-55580 Advertising -10,000,00 -785.78 -785.78
0.00 -7,205.70 ,
Charges for Services -362,000.00 -20,753.96
-46,753.27 0.00 -122,409.86 i
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Miscellaneous Revenue
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2130-44300.58100 Refunds & Reimbursements -24,400.00 -12,220.65
.12,220.65 0.00 -12,220.65
Miscellaneous Revenue -24,400.00 -12,220.65
.12,220.65 0.00 -12,220.65
44300 Ice Arena -386,400,00 . -32,974.61
-58,973.92 0.00 -134;630.51
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March 2010
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2010 . 2010 2010
2010 2009 I
Account Number Description Budget MTD YTD
Est P-YTD
44400 Fieldhouse
Charges for Services
2130-44400-55520 Fieldhouse Rental -98,000.00 -12,119.58 -23,110.08
0.00 -25,545.42
2130-44400-55521 Fieldhouse Rental- Taxahle 0.00 -3,020.23 -9,515.21
0.00 .13,316.19
2130-44400.55522 Open Fieldhouse -25,000.00 -3,718.00 .11,043.00
0.00 -13,248,00
2130-44400-55523 Fieldhouse Programs 0.00 247.50 -6,160.50
0.00 0.00
2130-44400-55550 Equipment Rental -500.00 0.00 0.00
0,00 0,00
2130-44400-55580 Advertising -3,000.00 -425.00 -425.00
0.00 -1,275.00
Charges for Services -126,500.00 -19,035.31
-50,253.79 0.00 -53,384.61
44400 Fieldhouse -126,500.00 -19,035.31
-50,253.79 0.00 -53,384.61
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March 2010
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2010 2010 2010
2010 2009
Account Number Descriptiou Budget MTD YTD
Est P-YTD
44900 Comm Ctr - Mise
Miscellaneous Revenue
2130-44900.58105 Rent .635,000.00 -208,89 -423,338.63
0.00 -416,194,90
2130-44900-58130 Donations - Restricted 0.00 .116.67 -868.34
0.00 .6,900.02
Miscellaneous Revenne .635,000.00 -325.56
-424,206.97 0.00 .423,094.92
44900 Comm Ctr - Mise .635,000.00 -325.56
.424,206.97 0.00 .423,094.92
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March 2010
2010 2010 2010
2010 2009
Account Number Descliption Budget MTD YTD
Est P.YTD
2130 Conununity Center .1,418,900.00 -89,556.99
-601,861.03 0.00 .711,933.07
Revenue Total -1,418,900.00 -89,556.99 .601,861.03
0.00 -711,933.07
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March 2010
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General Ledger
Expense vs Budget By De
User: Ibrezink
Printed: 04/06/10 11:27:28
Period 03 - 03
Fiscal Year 2010 - 2010
2010 2010 2010 2010
2010 2009
Account Number Description Budget MTD YTD
Est. Avail P-YTD
2130 Community Center
44000 Community Center
Salaries & Benefits
2130-44000-60110 Salaries - Regular 286,167,00 14,926.13 37,115.07
0.00 249,051.93 35,809.47
2130-44000-60210 FICA 17,742.00 871.83 2,604.61
0.00 15,137.39 2,412,20
2130-44000.60220 Medicare 4,150.00 203.92 609.17
,00 3,540.83 564.19
2130-44000-60310 Health Insurauce 33,705.00 1,440.97 4,339.46
0,00 29,365.54 4,035.28
2130-44000-60320 Dental Insurance 892.00 85.44 256.38
.00 635.62 241.85
2130-44000-60330 Life Insurance 48.00 3.26 9.89
0.00 38,11 12.74
2130-44000.60340 Long-Term Disability 382.00 41.58 124.81
,00 257.19 106.56
2130-44000-60410 PERA 19,881.00 1,044.84 3,122,78
0.00 16,758.22 2,810.15
2130-44000-60520 Workers ~omp 5,255,00 0.00 1,313.75
0.00 3,941.25 1,189.75
2130.44000-60990 Inter-City Labor Allocation -146,128.00 0.00 0.00
0,00 -146,128.00 0.00
Salaries & Benefits 222,094.00 18,617.97 49,495.92
0.00 172,598.08 47,/82.19 i
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Departmental
2130-44000-61005 Supplies - General 1,000.00 64.24 64.24
0,00 935,76 339.67
2130-44000-61020 Supplies - Operating 11,000.00 2,773.37 5,185,23
0,00 5,814,77 3,653.86
2130-44000-61050 Supplies - Diesel Fuel 500,00 0.00 0.00
0.00 500.00 0.00
2130-44000-61105 R & M Supplies - General 1,500,00 0.00 0.00
0,00 1,500.00 0.00
2130-44000-61210 Small.& Expend - Office Equipm 0.00 363.13
363.13 0.00 -363.13 98.63
2130-44000-61310 Meals / Lodging 0.00 0.00 84.29
0.00 -84.29 0.00
2130-44000-61320 Annual Dues / Licenses 500.00 0.00 305.00
.00 195.00 305.00
2130-44000.61410 Transportation / Mileage 0.00 ~ 23,75
0.00 .23.75 11.69
Departmental 14,500.00 3,211.99 6,025.64
0.00 8,474.36 4,408.85
Operating
2130-44000-62005 Electric 160,000.00 11,891.52 24,058.39 0.00
135,941.61 23,486.52
2130-44000-62010 Water & Sewer Service 16,000.00 0.00 3,048.53
0.00 12,951.47 2,643,77
2130.44000.62015 Natural Gas 220,000.00 15,088.14 35,085.07 0.00
184,914.93 41,791.74 j
2130.44000.62020 Refuse Collection 6,500.00 402.95 807,02
.00 5,692,98 1,093.51
2130-44000-62030 Telephone 7,500.00 887.20 1,152.91
0.00 6,347.09 1,996.49
2130-44000-62100 Insnrance 12,520.00 0.00 3,130.00
0.00 9,390.00 2,981.00
2130-44000-62200 Rentals 0.00 97.34 331.42
0.00 . .331.42 147.69
Equipment Maintenance
2130-44000-62300 Contract 23,000.00 ~ 8,096.75 0,00
14,903.25 7,945.00
Operating 445,520.00 28,367.15 75,710.09
0.00 369,809.91 82,085.72
Professional Services
2130-44000-63005 Professional Services 6,000.00 0.00 173.13
.00 5,826.87 0.00
2130-44000-63010 Contractual Services 7,000.00 33.13 738.23
.00 6,261.77 735.82
2130-44000.63030 Printing 1,000.00 0.00 0.00
0.00 1,000.00 0.00
2130-44000-63105 R & M Labor - Building 35,000.00 2,234.68 3,706.42
0.00 31,293.58 7,504.47
Professional Services 49,000.00 2,267.81
4,617.78 0.00 44,382.22 8,240.29
44000 Commnnity Center 731,114,00 52,464.92 135,849.43 0.00
595,264.57 141,917.05
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March 2010
2010 2010 2010
2010 2010 2009
Account Number Descl"iption Budget MTD YTD
Est. Avail p.YTD
44100 Concessions
Salaries & Benefits
2130.44100-60110 Salaries - Regular 0.00 3,575.50 10,376.28
0.00 -10,376.28 12,713.18 i
2130-44100-60210 FICA 0.00 213.15 765.57
0.00 -765.57 907.55 1
2130-44100-60220 Medicare 0.00 49.86 179.05
0.00 -179.05 212.23
2130-44100.60310 Health Insurance 0.00 355.19 1,049.86
0.00 .1,049.86 4,662.09
2130-44100-60330 Life Insurance 0.00 0.67 1.97
0.00 -1.97 4,44
2130-44100-60340 Long-Term Disability 0.00 3.45 10.22
0.00 -10.22 13.74
2130-44100-60410 PERA 0.00 85.93 252.42
0.00 .252.42 356.98
2130-44100-60990 Inter. City Labor Allocation 60,000.00 ~ 0,00
0.00 60,000.00 0.00
Salaries & Benefits 60,000.00 4,283.75
12,635.37 0.00 47,364.63 18,870.21
Departmental
2130-44100-61020 Supplies - Operating 3,000.00 51.90 751.40
.00 2,248,60 225.80
2130-44100-61105 R & M Supplies - General 500.00 0.00 82.38
0.00 417.62 0.00
2130-44100.61245 Items for Resale 45,000.00 4,895.17 17,180.81
0.00 27,819.19 20,112.43
2130-44100-51320 Annual Dues I Licenses 700.00 0.00 0.00
0.00 700,00 50.00
Departmental 49,200.00 4,947.07 18,014.59
0.00 31,185,41 20,388.23
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Operating
2130.44100-62005 Electdc 10,000.00 759.03 1,535.64
0.00 8,464.36 1,499.14
2130-44100-62010 Water & Sewer Service 1,100.00 0.00 194.59
.00 905.41 168.75
2130-44100.62020 Refuse Collection 1,700.00 134.32 403.70
.00 1,296.30 364.49
2130-44100-62200 Rentals 500.00 55.22 147.19
0.00 352,81 149.31
Operating 13,300.00 948.57 2,281.12
0.00 11,018.88 2,181.69
Professional Services
2130-44100-63005 Professional Services 1,500.00 0,00 33.13
0.00 1,466.87 0.00
2130-44100-63010 Contractual Services 0.00 33.13 33.13
0.00 -33.13 0.00
2130-44100-63100 R & M Labor - General 0.00 0.00 446.14
.00 .446.14 0.00
Professional Services 1,500.00 33.13 512.40
0,00 987.60 0,00
44100 Concessions 124,000.00 10,212.52
33,443.48 0.00 90,556.52 41,440.13
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2010 2010 2010
2010 2010 2009
Account Number Description Budget MTD YTD
Est. Avail P.YTD i
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44200 Pro Shop
Departmental
2130-44200-61020 Supplies - Operating 500.00 192.71 192.71
,00 307.29 182.60
2130-44200-61245 Items for Resale 1,300.00 0,00 418.23
&Q. . 881.77 257.48
Departmental 1,800.00 192.71 610.94
0.00 1,189.06 440.08
44200 Pro Shop 1,800.00 192.71 610.94
0.00 1,189.06 440.08
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2010 2010 2010
2010 2010 2009 I
Account Number Descl'iption Budget MTD YTD
Est. A vail P.YTD !
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44300 Ice Arena
Salaries & Benefits
2130-44300.60110 Salaries. Reguiar 0.00 3,940.44 10,846.64
0.00 -10,846,64 11,966.08 i
2130-44300.60210 FICA 0.00 244.30 811.45
0.00 -811.45 863.10 I
2130-44300-60220 Medicare 0.00 57.13 189.74
0.00 -189,74 201.84
2130-44300.60990 Inter.City Labor Allocation 45,000,00 ~ ~
0.00 45,000,00 0.00 I
Salaries & Benefits 45,000.00 4,241.87
11,847.83 0.00 33,152.17 13,031.02
Departmental
2130-44300.61005 Supplies - General 0.00 19.50 33,59
0.00 -33,59 72.03 t
2:130-44300-61020 Supplies - Operating 7,500.00 1,305.78 1,413.78
0.00 6,086.22 1,423.51
2130-44300-61105 R &M Supplies - General 2,000.00 0.00 0.00
0.00 2,000.00 0.00
2130-44300-61120 R & M Supplies - Building 0.00 57,85 57.85
0.00 -57.85 0.00
2130.44300-61310 Meals I Lodging 800.00 0.00 0.00
0.00 800.00 0.00
2130-44300-61320 Annual Dues I Licenses 250.00 0,00 590.00
.00 -340.00 140.00
2130-44300-61410 Transportation I Mileage 200.00 0.00 ~
0.00 200,00 0.00
Departmental 10,750.00 1,383.13 . 2,095.22
0.00 8,654.78 1,635,54
Operating
2130-44300.62205 Central Equipment Services 5,268.00 0.00 1,317.00
0.00 3,951.00 1,254.25
2130-44300-62305 Software Maintenance Contracts 300.00 0.00 0.00
0.00 300,00 0.00
Operating 5,568.00 0.00 1,317.00
0.00 4,251.00 1,254.25
Professional Services
2130-44300-63005 Professional Services 8,000.00 1,072.50 2,827.00
0.00 5,173,00 2,250.50
2130-44300.63030 Printing 0.00 880.00 880.00
0.00 -880.00 104.00
2130-44300-63105 R & M Labor - Building 10,000.00 1,531.22 2,664.72
0.00 7,335.28 5,286.07
Professional Services 18,000.00 3,483.72
6,371.72 0.00 11,628.28 7,640.57
44300 Ice Arena 79,318.00 9,108.72 21,631.77
0.00 57,686.23 23,561.38
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2010 2010 2010
2010 2010 2009
Account Number Description Budget MTD YTD
Est. Avail P-YTD
44400 Fieldhouse
Salaries & Benefits
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2130-44400-60110 Salaries - Regnlar 0.00 1,962,95 5,188.11
0.00 -5,188.11 7,331.24
2130-44400-60210 FICA 0.00 121.70 398.60
0.00 .398.60 499.30
2130-44400-60220 Medicare 0.00 28.46 93.22 0.00
-93.22 116.78 I
2130-44400-60340 Long-Term Disability 0.00 0.00 0.01
0.00 .0.01 0.00 i
2130-44400-60990 Inter-City Labor Allocation 32,000.00 0.00 0.00
0.00 32,000.00 0.00 I
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Sallllies & Benefits 32,000.00 2,113.11
5,679.94 0.00 26,320.06 7,947.32 !
Departmental
2130-44400-61005 Supplies - General 0.00 19.49 33.57
0.00 .33.57 178.51
2130.44400-61020 Supplies - Operating 5,000.00 957.75 2,756.36
0.00 2,243.64 1,137.54
2130-44400-61105 R & M Supplies - General 2,000.00 0.00 .0.00
0.00 2,000.00 0.00
2130-44400-61405 Postage 0.00 33.43 33.43 0.00
.33.43 0.00
Departmental 7,000.00 1,010.67 2,823.36
0.00 4,176.64 1,316.05
Operating
2130.44400-62020 Refuse Collection 0.00 0.00 404.07
.00 -404.07 0.00 I
. 2130-44400-62200 Rentals 500.00 0.00 0.00
0.00 500.00 367.42 i
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2130-44400-62305 Software Maintenance Contracts 300.00 ~ 0.00
0.00 300.00 ~ I
Operating 800.00 0.00 404.07
.00 395.93 367.42 I
Professional Services
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2130-44400-63005 Professional Services 2,000,00 0.00 1,340,00
0.00 660.00 390.53
2130-44400.63025 Pnblishing 0.00 0.00 349.20
0.00 -349.20 0.00 ;
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2130.44400-63105 R & M Labor - Building 10,000,00 3,522.81 3,522.81
0.00 6,477.19 3,673.84 I
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Professional Services 12,000.00 3,522.81
5,212.01 0.00 6,787.99 4,064,37 J
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. 44400 Fieldhouse 51,800,00 6,646.59
14,119.38 0.00 37,680.62 13,695.16 I
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March 2010
2010 2010 2010
2010 2010 2009
Account Number Descliption Budget MTD YTD
Est. Avail P.YTD
44900 Comm Clf . Mise
Other Financing Uses
2130-44900-6710 1 Operating Transfel's Out 401,481.00 0.00 401,481.00
0.00 0.00 353,892.00
Other Financing Uses 401,481.00 0.00 401,481.00
0.00 0,00 353,892.00
44900 Conun Clr . Mise 401,481.00 0.00 401,481.00
0.00 0.00 353,892.00
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2010 2010 2010
2010 2010 2009 i
Account Number Description Budget MTD YTD
Est. Avail P-YTD
49100 Unallocated
Operating
2130-49100.62200 Rentals 0.00 0.00 0.00
0.00 0.00 0.00
Operating 0.00 0.00 0.00
0.00 0.00 0.00
49100 Unallocated 0.00 0.00 0.00
0.00 0.00 0.00
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2010 2010 2010
2010 2010 2009 I
Account Number Description Budget MTD YTD
Est. Avail P-YTD !
2130 Community Center 1,389,513.00 78,625.46
607,136.00 0.00 782,377.00 574,945.80
Expense Total 1,389,513.00 78,625.46 607,136.00
0,00 782,377.00 574,945.80
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Andover YMCA Community Center
@
Advisory Commission
Status Report
April 2010
Programming/Events/Revenue - In Progress
. Ice Cats Tournament
. Fun Fest - Cindy exploring option of being Craft Fair Chair or Co-Chair for 2010.
Also working with Fun Fest Committee in expanding a time for Teen Event for 2011.
. City Wide Garae:e Sale ~ Cindy to work with city hall staff in offering field house
for residents not interested in having sales at home. Residents available to rent
tables/space. Date yet TBD.
. Advertisine: - Cindy & Erick meeting to review current advertising contacts. Staff
to contact expired contracts to re-negotiate.
Programming/Events/Revenue - Future
. Sports Show - Cindy to visit with local sports vendors to discuss future show
options. Areas for show could include Field House and Outside grass areas.
Futuristically ice arena could be used depending on cost of covering surface.
. Field Trips - Tot-Time Field trip brochure - mailing to be sent to Northern
Suburban Area Daycare Centers Fall 2010
. Field Trips - Work with YMCA Aquatics Staff to revisit marketing strategy.
Working on a letter to all 5th Grade Anoka Hennepin Teachers - book by xx date receive
discount.
. Anoka Area Chamber - Cindy to work with Community Dev Director on Article
for fall chamber catalog and upcoming articles in member newsletter.
Completed
. Field Trip Letter/Info - Sent to all Anoka Hennepin 5th grade teachers - $50
discount if book in 2010.
. AHYHA Tournaments
. Indoor Soccer Leae:ue - January - March 2010 - School Flyers
0 Participation is at 100 youth ages 4 - 8 years of
age
. North Suburban Home Improvement Show - March 20, 2010
0 New Kids Workshop, Shuttle
0 Titan Hockev Tournament Same Weekend
. Sprine: Break Youth Basketball Skills Clinic April 5 & 6
Revised 4/6/10