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Home My WebLink AboutJuly 6, 1978 ~ o 0 ~ ~ ANDOVER <0 PARK/RECREATION COMMISSION MEETING - JULY 6, 1978 MINUTES The Regular Monthly Meeting of the Andover Park/Recreation Commission was called to order at 7:35 p.m., J~ 6, 1978 at the Andover City Hall, 1685 Crosstown Blvd. N.W. Commission Members Present: Anderson, Nichols & Rogers Commission Members Absent: (Strandmark resigned) Also Present: Linda Johnson - Johnson's Field 16 Dehn's Add. Residents Ray Fields - Pine Hills Johnson's Field Preliminary Plat The residents of Dehn's Add. presented the Commission with a petition asking for park land dedication in Johnson's Field. MOTION by Rogers, seconded by Anderson, to accept the petition. Motion carried unanimously. o Gary Potter, 4250 - 145th Ave.- asked that the City do something about providing a recreational area for the children. The park land dedicated in Dehn's Add. is a swamp so the children in the area have been playing in Lots 11 and 12 of Johnson's Field. Chairman Mand stated it is now the policy of the Park/Recreation Commission not to recommend accepting small parks (Johnson's Field would be approx. 3 1/2 acres). It costs just as much to maintain a small park than one of ten acres. Walter Dick, 4260 - 144th La. - stated they could get much more use out of Dehn's Park if an illegal dike was removed off of the Sonsteby property. He also was concerned about additional drainage from Johnson's Field. Linda Johnson stated our City Engineer says there won't be any drainage from Johnson's into Dehn's. Chairman Mand said a possibility would be to dump the fill from Johnson's into Dehn's park to make it usable land and add on to Dehn's park by using Lots 6 and 7 in Johnson's. These lots are deemed a ponding area but the Engineer feels even in a 100 year storm there won't be any standing water, according to Linda Johnson. She called the City of Anoka and there is a 40 acre park being 'developed across 7th Ave. north of the high school complete with a golf course, riding stable, etc. The residents asked her when this park would be complete and she said they wouldn't say but they have been surveying it. She also said she and her partners would prefer to donate cash in lieu of land because they couldn't afford to give up the acreage. The residents stated there should be a park on the east side of 7th as 7th Ave. is now a speedway and too dangerous to cross. 1~s. Johnson and the residents talked at length about the anticipated drainage problem. Since this plat is still in Planning & Zoning, the following motion was made: MOTION by Rogers, seconded by Anderson, to hold the subject of park dedication fees in lieu of land in abeyance for at least two weeks so we can go out and look at the area and then come back and make a recommendation. Motion carried unanimously. o A Special Meeting was set for 6:00 p.m., Thursday, July 13, 1978 at Dehn's Park. o u \ ) Page #2 - Park/Recreation Commission Meeting July 6, 1978 Pine Hills Preliminary Plat Ray Fields representing Pine Hills for Stanley Knoll stated they would prefer to pay the 10% rather than give up 6.2 acres. This plat is located on l61st between Tulip and Round Lake Blvd. There is no park land in this area and Mr. Fields stated the area is all high and dry. It was noted that Lot 1, Bl. 2 at the south end of the plat would need a variance. If Lots 1 and 2, totalling 4.94 acres, were dedicated as park land, Mr. Knoll would not have to go through the variance procedure. There is a possibility that the area south of this proposed plat will be developed and park land could be dedicated making a larger park in the future. Mr. Fields was agreeable to this. MOTION by Rogers, seconded by Nichols, to recommend to the City Council that Lots 1 and 2, Block 2, as shown on the Pine Hills Preliminary Plat consisting of 4.94 acres be dedicated for park purposes and that the balance of 1.16 acres be cash in lieu of land. Motion carried unanimously. Northwoods Tennis Courts The approximate $4,000.00 overage on the tennis courts was discussed and a memo is to be sent to the City Council asking them to reject the tennis court bids and authorize T.K.D.A. to rebid on just the fencing and paving portion; and receive bids and/or quotes on the lighting. The secretary was also asked to send T.K.D.A. a memo asking them if they could revise the specs regarding the lighting portion (the low bid received was $13,000.00) to try and get the price down and still have a good quality court. ~~ Land Acquisition In the past monies received in lieu of land have been used for land acquisition and development. MOTION by Anderson, seconded by Rogers, to recommend to the City Council that all monies received in lieu of park land be placed in a perpetual savings account, earning interest, and that the principal and interest be used for land acquisition only. Motion carried unanimously. 1979 Grant Application It was decided that we can't lose anything by applying for a few LAWCON grants. If the City Council approves the Commission's request to apply for a grant or two, it was felt development is needed for the northern part of the City, possibly a tennis court and also some development in the Crooked Lake area. Whether or not to hire a professional to apply for the grants was discussed. The secretary mentioned she filled out the application form for the 1977 grant (with help and advice from the City Clerk and others) and we received the grant. If the grant applications were approved and grants received and they included a tennis court, it was felt the Park/Recreation Commission could prepare the bids on the tennis court by copying what has gone on before. The only possible outside expense would be inspections unless, of course, the building inspector would be knowledgable in the construction of tennis courts. :~~ BMX Moto Cross (added item) This track was in part recommended by the Park/Recreation Commission because we were told at the May 4th meeting that this track would cost the City absolutely nothing. We now find that the City Council authorized an expenditure for insurance not to exceed $150.00. The C) Page #3 - Park/Recreation Commission Meeting . July 6, 1978 u , ,~ secretary was asked to send the City Council a memo stating that if some point in time this track costs the City money in the form of increased insurance premiums that this money not be taken out of the Park/Recreation's budget. Tree Cutting Permit The Park/Recreation Commission recommends to authorize staff to go out to the site with the person requesting the permit and designate, by using a dark green spray paint, the dead tress to be removed. Upon completion of removal, a follow up inspection shall be done by staff. The secretary was asked to make up a step by step procedure outline which is to be attached to the permit. Crooked Lake Boat Landing Merl HelIum, 2930 Bunker Lake Blvd. N.W., requested a fence be erected along his property like the one the City put up in 1975 on the west side of the boat landing. He is having a problem with trespassers. Since this year's budget is hurting from the unforseen and unknown overage on the City Hall tennis courts, the secretary was asked to send Mr. HelIum a letter explaining this year's lack of money but that it could certainly be considered for the 1979 budget. Land Acquisition - Stenquist Add. The Commission received a request for a park in the Stenquist Add. from Fred Hamacher, 4755 - l62nd La. The secretary was asked to send a letter to him explaining the limited budget and that in this point in time the only way we could foresee land acquisition in \ his area was if a property owner were to donate land to the City. '- .J Lumber Purchase - Picnic Tables The secretary advised the CETA Foreman, Ray, felt he and his men could construct picnic tables this summer. An estimated cost would be $25-$30 each. This figure does not include paint, bolts, chain and concrete. The Commission felt one could be built for approx. $40.00. Chairman Mand thought it would be a good idea to make benches to be placed near the tennis courts and ballfield and that these benches should have pipe for legs. MOTION by Rogers, seconded by Anderson, to authorize an expenditure not to exceed $400.00 to be used for the construction of five picnic tables and five benches by the CETA personnel only if they run out of work in park maintenance and ditch cleaning. Park Maintenance (added item) Much dissatisfaction was expressed over the lack of park maintenance so far this summer. Chairman Mand asked if the signing program was over and he was told it was. Steve Nichols said it wouldn't make sense to install the swing set ordered for Northwoods in a bunch of weeds. The secretary commented the wet weather has been a problem lately plus the big tractor broke but the machine was returned early this afternoon. She was asked to send the City Clerk a memo requesting her to expedite the matters outlined in the Park/Recreation Commission's minute~of 6-14-78. , MOTION by Nichols, seconded by Rogers, to adjourn. ) Meeting adjourned 10:48 p.m. Respectfully submitted: ~ ~:fiilen Bakke, Sec. :J o o o~ "' .NDOVERO M E M 0 RAN DUM TO: Mayor and City Council COPIES TO: Planning & Zoning Commission FROM: Park/Recreation Commission DATE: July 10, 1978 REFERENCE: Pine Hills Preliminary Plat The following motion was made at the June 6, 1978 Park/Recreation Commission meeting and is for your consideration: "MOTION by Rogers, seconded by Nichols, to recommend to the City Council that Lots 1 and 2, Block 2, as shown on the Pine Hills Preliminary Plat consisting of 4.94 acres be dedicated for park purposes and that the balance of 1.16 acres be cash in lieu of land. Motion carried unanimously. jd~~ Wes Mand, Chairman Andover Park/Recreation Commission o C) 8 ~ "' ANDOVERO M E M D RAN DUM TO: Chuck Wetzler - T.K.D.A. COPIES TO: FROM: Park/Recreation Commission DATE: July 11, 1978 REFERENCE: Northwoods Tennis Courts Could you try and revise the specs on the lighting portion to try and get the price down? Also, will you please explain, on paper, how the posts in the fencing on the courts here at City Hall meet the specs. I believe Keith has the answer but Park/Rec. wants it clarified - something to do with I.D. 's and O.D. 's. cc:<-e~ ae Bakke, Secretary Park/Recreation Commission o ~ C) ~ "' ANDOVERO M E M 0 RAN DUM TO: Mayor and City Council CO PI ES TO: City Clerk FROM: Park/Recreation Commission DATE: July 11. 1978 REFERENCE: Park Dedication Fees The following motion was made at the Park/Recreation Commission's July 6, 1978 meeting and is for your consideration: MOTION by Anderson, seconded by Rogers, to recommend to the City Council that all monies received in lieu of park land be placed in a perpetual savings account earning interest, and that the principal and interest be used for land acquisition only. Motion carried unanimously. dl~~~ Wes Mand, Chairman Park/Recreation Commission ~ "' ANDOVERo :J M E M D RAN DUM TO: Mayor and City Council COPIES TO: City Clerk and City Engineer FROM: Park/Recreation Commission DATE: July 11, 1978 REFERENCE: Northwoods Tennis Courts - 1979 Grant Application - BMX Moto Cross Northwoods Tennis Courts The Park/Recreation Commission requests that you reject the tennis court bids and authorize the City Engineer to rebid on just the fencing and paving and ask for separate bids and/or quotes on the lighting. 1979 Grant Application Chairman Mand will be present to request applying for two applications. Please refer to Park/Rec. minutes of 7-6-78 for details. Attached is some information on eligible applications, etc. The main question is what can the Commission reasonably expect for a budget next year - the applications have to be in by 7-28-78. o BMX Motor Cross If some point in time this track costs the City money in the form of increased insurance premiums, we request that this not be taken out of our budget. Please refer to 7-6-78 minutes for details. ~e, S". Park/Recreation Commission ~ '~ o o \~ "' ANDovER\) M E M D RAN DUM TO: Pat Lindquist - City Clerk COPIES TO: FROM: Park/Recreation Commission DATE: July 11, 1978 REFERENCE: Park Maintenance Will you please expedite the park maintenance matters cited in the Park/Recreation Commission's Minutes of June 14, 1978. {f~~~ es Mand, Chairman Park/Recreation Commission o * PSTITION * u The following residents are desirous of a section of land to be set aside as Park Land in the area known as Johnson Field. The section of land presently set aside in adjoining Jehn Addition is swampland. _ (J 1~ l6~-;d - Q~ H~ ~ PJt~H;;i7J _ 'r"fJ,. . O~. () II' /l.ct_-~ A?~/,. '- - ~z.:./J ~L" (;;/r") - f tJ;;- flu-lJ-p- , ~~~~ -~4~ - V~ j//~ - >Y~ c/~.:--1 -~~~ -1~~ ~~~~~ ~~~~ - <z9~'-/)'t'0 {l.4,~t:€ ~ -1i~,-r::L'71~ {t1~~ {)~ - ~~ /5?u;~~ _ )At-/~ ~__ _ ~~ *.(}~~:;/vI - C;;~ Z1.!C:/v<-ylLI- ~'a' /J . - e ,In tlt-; (vV~ /.~~ ~qf~ - g~ xlA?'~ ~~~?~ 'j?f( d2~ he,,;, k<:V"-" '\,I~- f0~ \ , ' U o ':.~) . '\ \ ) l' -9d.- 8~ _ /~<e thL . )tl-~I- _ . fJ--Y~1- me.- }]tt(J- \ / (j (J eo ~ \( tl-l( .p i C It.. - 21cczW 1ft! ~~~' ~ ~~ll~tTlhU ,-- " \.J (j u ~ .. () .: (J TOLTZ, KING. DUVAll. ANDERSON AND ASSOCIATES INCORPORATED TKDA ENGINEERS ARCHITECTS ~ 1408 PIONEER BUILDING 612-224-7891 SAINT PAUL, MINNESOTA 55101 TELEX 29-7461 July 14, 1978 Honorable Mayor and City Council Andove r, Minnesota Re: Northwood Park Addition Tennis Courts Commission No. 6927 Council Persons: PLANNERS We are writing to report on the award of construction bids for the Northwoods Tennis Court received on July 5, 1978. The low bid for the complete construction was submitted by N. D. H. Inc. as follows: \ Base Bid complete as specified Alternate I-add bottom rail in lieu of tension wire Alte rnate 2 -metal net in lieu of nylon net Alternate 3-add ball stop fence for practicing serves Alternate 4-City Hall Tennis Court-add tension wire on existing fence Alternate 5-City Hall Tennis Court-add bottom rail on existing fenc'e ./ $29,890.00 +650.00 +350.00 +150.00' +125.00 ;+750.00 ORIGINAL BUDGET The original budget on which a g rant application was prepared in 1977 was $28,500. With normal inflation of 9% this would result in 1978 a figure of $31, 065.00. ALTERNATE CONSIDERATIONS We have talked with the Contractor and agreed to recommend, 3 <i.lternate deducts as Change Order No. 1 to reduce the 'cost. , ) ARNDT J. DUVALL. PRESIDENT ROBERT R. RYDER. V. P.-TREAS. WA.YNE A. OLSON. V. P..BEC. WALTER W. THORPE. Y. P. DuWAYNE R. KASMA, v. P. DUANE T. PREW. V. P. .JAMES E. VOYEN. v. P. WILLIAM oJ. ARMSTRONG OWEN oJ. BEATTY DARREL H. BERKOWITZ ROBERT A, BOYER .JAMES C. BROTEN .JAMES E. BUDKE LAVAYNE R. DUPSLAF"f" WILLIAM oJ. F"EYDER ROYCE B. HANSEN STEPHEN M. HARTLEY WESTLY J. HENDRICKSON. .... THOMAS KIRK DAVID W. KIRKWOLD RONALD C. LEY ROBERT T. MALONEY DENNIS R. MARTENSON ROBERT oJ. McNIESH RICHARD D. MENKEN LEONARD D. MILLER THOMAS W. MOCDIE DAVJD L. MOORE JAME'S A.SKARET ABE J. SPERL.INO ROBERT'G. SPURR RAYMOND M. STREBE NATHAN F". WEBER , , , ' '. (~ u Andover Mayor and City Council '\ July 14, 1978 ) Page Two Alternate Deduct No. 1 - Reduce gravel thickness from 5" to 3 inches $400.00 Alternate Deduct No.2 - Heduce fence gauge from 9 to 11 250. 00 Alternate Deduct No.3 - Leave out middle rail on fence 300.00 Total $950.00 We do not believe ther'e will be any reduction in price by rejectin'g bids and readvertising since we did receive several inquiries from electrical contractors so there was competition in that part of the bidding. The additional expenditures of all five add on Alternates can be eliminated at this time and added in the future when budget permits al(hough the'prices will, be highe r. / ELECTRICAL LIGHTING The electrical bid of $13, 0,00 appears high at first glance and we were told by N. D. H. Inc. that we could get an alternate system installed for $8,000 so I had our electrical engineer, Mr. James Budke analyze the two systems. The following is a summary of Mr. Budke's comments: Poles/height Luminaires per pole/watts per luminaire Alternate Oua'rt z System ($8,000) 4/30' TKDA Specified Metal Halide System ($13,000) 4/35' 3/1500 2/1100 Performance 10 footcandles 15 foot candles Input powe r 18 KW 8. 8KW Power cost per year @ 500 hrs/yr $450 $220 Lamp life/ lamp cost 2000 hrs/$20 10,000 hrs/$70 , , ./ ,- " .. :~ " o Andove r \ ) July 14, 1978 Page Three Note that the TKDA specified system with only 2 lights per pole provides 50% more light~ operates at 50% the cost and the lamps last 5 times as long. The alternate system is considered a minimum system and the control panel proposed with it is more subject to vandalism than our system. We do not recommend the alternate system because of the immediate, and long range benefits of our design. However, in the event you cannot raise the needed funding the alternate system is better than none. If you select the alternate system we would have to prepare a Cha~ge Order specification for which the engineering cost would be $200-$300. The option of eliminating the lighting at this time is not possible because' the City agreed to the lighting in the grant agreement. ) 1979 LIGHTING INSTALLATION I checked with Mr. Louie Jamboi, Minnesota State Planning Agency reg<j.rding the grant program. He stated the grant agreement with the State extends until December, 1979 and that the City of Andover could delete the electrical construction and do it next year. But, the City must install lighting. R ECOMMENDA TION I recommend the City award the contract to NDH, Inc. $29,890.00 with the deduct of $950.00 for a total $28,940.09. the current situation is: in the amount of With'that action (1) Const ruction Cost (2) Est. Engineering Cost (3) Total Cost (4) 'Grant (5) City Budget (6) Amoun.t Short $28,940.00 2, 000. 00 $30,940.00, '-14, 225. 00 " -14,225.00 $2,490.00 If Pat can't find $2,490.00 in this year's budget we can award the contract without the lighting and rebid next year~ Chuck Wetzler will review this with you at the July 18th meeting. Yours very truly, ,,( ('-' DRK:dh P. E. ..., \ i / cc: Patricia Lindquist Charles Wetzler, TKDA