HomeMy WebLinkAboutJanuary 5, 1978
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1685 CROSSTOWN BLVD. N,W.
ANOKA, MINNESOTA 55303
(612) 755,5100
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PARK/RECREATION COMMISSION MEETING - JANUARY 5, 1978
MINUTES
The Regular Monthly Meeting of the Park/Recreation Commission was called to order by
Chairman Mand, January 5, 1978 at 8:10 p.m. at the Andover City Hall, 1685 Crosstown
Blvd. N.W.
Commission Members Present: Rogers and Strandmark
Commission Members Absent: Ancheta, Pahl and Rzeszutek
ADDITIONS TO AGENDA
Hartfiel's Park
Park Dedication Funds
Community School Program
Maplewood Ordinance
APPROVAL OF MINUTES
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MOTION by Strandmark, seconded by Rogers, to approve the Minutes of the December 1, 1977
meeting.
CEDAR CREST PRELIMINARY PLAT
The proposed parks both looked damp. This was tabled to the next meeting since it
has not come before P & Z yet. The Park/Recreation Commission would like to see money
in lieu of park land but at this late date and the litigation, it would seem to be a
waste of time.
WARMING HOUSE HOURS
The secretary was directed to ask Bob Muscovitz to research the costs of an adult
supervisor and increased energy costs in keeping the warming house open at times other
than hockey games. Wes Mand stated he would talk to someone at the tech center about
this also.
NORTHWOODS TENNIS COURT
The secretary was asked to send a memo to inform the Capital Improvements Committee that
there is no longer a park board representative on this committee and also a memo strongly
urging them not to consider taking this tennis court out of the 1978 budget and the reasons
therefore.
RED OAKS PARK
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Whether or not a grate is on the culvert in this park is unknown at this time. Rex
Stockwell is to be re-contacted to see if this was done.
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Page #2 ParkjRecreation Commission Meeting - Jan. 5, 1978
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RUM RIVER HOCKEY ASSOCIATION
A schedule was obtained during the meeting since there was a hockey game at the same
time. The secretary received a name and phone number to call for a copy of the
insurance.
EQUIPMENT PURCHASE
MOTION by Rogers, seconded by Strandmark, to recommend the City Council purchase a
1978 Gilson Model 55063 8 h.p. 32" snowthrower at $570.00 and that the funds be taken
out of the park board's 1978 budget. Motion carried unanimously. This is a two stage
snowthrower which would blow the snow out of the hockey rink.
The secretary was asked to write a memo to Bob Muscovitz stating he is authorized to
purchase protective clothing (raincoat and boots) to protect him against the water
when flooding the rinks and that this purchase be taken out of the park board budget.
COMPREHENSIVE PARK DEVELOPMENT PLAN
The secretary was asked to contact Tim Erkkila of Midwest Planning and have him come
to the February 2nd meeting and present the proposed park development plan he has
prepared prior to going to the City Council and that a rough draft of this plan be
mailed to all members of the commission prior to the meeting for their perusal.
" TREE CUTTING PERMIT
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The Council took no action on this at their December 20th meeting so the secretary was
directed to send them another memo asking them to consider adopting this policy.
HARTFIEL'S PARK
We have not heard whether or not the quit claim deed situation has been taken care of
and the City Attorney is to be contacted regarding the status of this.
MAPLEWOOD ORDINANCE
Copies of this ordinance are to be sent to the P & Z Ordinance Revision Committee for
their comment and consideration.
PARK DEDICATION FUNDS
In December the City Clerk wrote the Commission a memo stating there was no money left
in the land acquisition fund. It was assumed that monies not used up during any year
were put back in the general fund and more or less "lost". Since nothing of any
significance has been purchased during the last two years other than the tractor for
which we were charged and not budgeted for in 1977, the Commission would like a detailed
accounting of expenses vs. budget during the years 1976 and 1977 and an explanation of
exactly where the land acquisition fund went. Also in 1978 the Park/Recreation
Commission would like to be advised of all expenditures coming out of their budget so
they are aware of what's left.
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C01~NITY SCHOOL PROGRAJ1
A representative from the Community School Program is going to be asked to attend the
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Page #3 Park/Recreation Commission Meeting - Jan. 5, 1978
~~rch meeting to give a report on the 1977 summer rec program, the community school
program and what they plan on proposing for a summer program in 1978.
Also mentioned was the Road Committee setting up proposed equipment purchases in the
future, a portion of which are to be paid out of the park board budget without their
knowledge. The secretary was asked to send a memo to the Road Committee asking that
in the future to please consult with the Park/Recreation Commission when it comes to
spending their money.
PROPOSED FEBRUARY AGENDA
Cedar Crest Preliminary Plat
Red Oaks Park
Rum River Hockey Assn. - Athletic Assn.
Compo Park Development Plan
Tree Cutting Permit Policy
Park Dedication Fund
Map1ewood Ordinance
Northwoods Tennis Court
MOTION by Strandmark, seconded by Mand, to adjourn. Meeting adjourned 10:15 p.m.
Respectfully submitted:
Rae Ellen Bakke, Secretary
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M E M 0 RAN 0 U M
TO:
PARK/RECREATION COMMISSION
COPIES TO:
FROM:
CITY CLERK
DATE:
JANUARY 10, 1978
REFERENCE: PARK DF.DTCA'T'TON FTTNDS
In reading your January 5 Minutes, it is noted that you are questioning where
the park dedication monies have been spent. You also had several questions
on general park expenditures. I will attempt to answer your questions here,
but if there is something you do not understand, please let me know.
Park dedication monies have to be used for actual land acquisition for parks,
equipment for parks, and development of parks. If, for example, $30,000
/-" were paid in dedication fees in 1977, and the park department only spent
'---./~ $10,000 for any of the above, the remaining $20,000 would be carried over
to the next year. When the Budget is prepared, dedication fees are shown
as "Revenue" and a corresponding amount is allocated under "Expenditure"
for the above items. Since mid-1976, the Chairman of the Park/Recreation
Commission has been given a quarterly report on expenditures vs. budget.
Revenues were not included in this report, however, when any dedication
fee is received, it is placed into a separate fund; The total amount received
in the past three years, 1975, 1976, 1977 is $11,373. The items subtracted
from this amount have been: '.,
1) $5,400 - fencing, wiring, seed, paint for tables, etc.
2) $2,000 - grading, leveling, etc.
3) $5,200 - swing sets, playground equipment, equipment for warming
house, etc.
You will note that no monies have been deducted for the tractor, salaries, etc.
Total Park/Recreation expenditures (including the above) have been as follows:
1) 1975 - $10,206 (salaries not included)
2) 1976 - $13,866 ( salaries included)
3) 1977 - $29,509 (salaries included)
o ThDdU... the expenditure for Community S,hool..
Patricia K. Lindquist - Clerk
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M E M 0 RAN DUM
TO: Mayor and Council
COPIES TO: City Clerk
FROM: Park/Recreation Commission
DATE: January 10. 1978
REFERENCE: Tree Cutting Permit Policy
According to the December 20th City Council minutes no action was taken on this
subject, and we ask that you please consider adopting this policy.
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Wes Mand I" ~
Chairman
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RELEASE AGREEMENT
WHEREAS residents of the City of Andover have expressed a desire to help
improve the aesthetic environment of the City by clearing brush and timber from various
parcels of land owned by the City; and
\~iEREAS the City being concerned about the legal consequences of said
activity, to-wit: the possibility of legal action being brought against the City by
persons doing such work or by persons or property injured as a result of said work;
NOW, THEREFORE, the undersigned agrees to remove brush, timber and deadfalls
from the following described property of the City of Andover thirty (30) days from the
date hereafter on the following conditions:
Plat
Parcel
Also lmmm as
1. Wood derived from such cutting will be for personal use and not
for resale.
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2. Any damage to live timber or park property will be paid for by
the undersigned.
3. The area is to be cleared of all branches and litter as a result
of tree removal.
With the understanding that the undersigned, his agents and assigns, hereby
releases the City of Andover from any and all claims that may be asserted against it
by virtue of, or as a result of, the above referred to activity and the undersigned
further agrees to hold the City of Andover harmless from any claims that may be
initiated against it by third parties as a result of said activities.
IN WITNESS WHEREOF, we, the undersigned have executed this release on the
day and year appearing after each of our signatures.
Signature
Address
Date
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Subscribed and sworn to before me this
day of
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MEMORANDUM
TO: Road Committee
CO PI ES TO: Capital Improvements Committee
FROM: Park/Recreation Committee
DATE: January 10, 1978
REFERENCE: Capital Expenditures
We note that in your proposed long range budget there were some equipment items
for which Park/Recreation Commission monies were included and we ask that you
please consult with us beforehand in the future when it comes to spending our
money.
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Wes Mand // /
Chairman
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M E M 0 RAN DUM
TO:
Capital Improvements Committee
COPIES TO:
Mayor and Council
FROM:
Park/Recreation Commission
DATE:
January 10, 1978
REFERENCE:
Tennis Court grant - 1978 construction season
We understand the City Council referred the subject of whether or not to keep
$14,225.00 in the 1978 budget for the double tennis court was referred to you.
We strongly urge that this money be kept in the budget and this double court
built in 1978 for the following reasons:
1. If we have to return the matching $14,225.00 back to the state, it will
seriously jeopardize Andover's chances of receiving future grants, recreational
or otherwise.
2. There is money available in the 1977 "surplus" of which we feel we should have
a small share inasmuch as the Park/Recreation Commission has not used their
total budget allocation for the past three years.
3. The Park/Recreation Commission believes this to be something that can be used
by residents from grade school up and that the opportunity for funding an item
as large as this may not be available again.
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Wes Mand'. I . .
Chairman
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M E M 0 RAN DUM
TO:
Mayor and City Cormcil
COPIES TO:
City Clerk
FROM:
Park/Recreation Commission
DATE:
January 10, 1978
REFERENCE:
Equipment Purchase
The following motion was made at the Park/Recreation Commission's January 5th
meeting and is for your consideration:
Motion by Rogers, seconded by Strandmark, to recommend the City Council ~urchase
a 1978 Gilson Model 55063 8 h.p. 32" snowthrower at $570.00 and that the funds be
taken out of the park board's 1978 budget.
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, ae Ellen Bakke
Secretary
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