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HomeMy WebLinkAboutAugust 2, 1979 o 0 0 0 ~ 01 ANDOVER o PARKjRECREATION COMMISSION - AUGUST 2, 1979 AGENDA 1. 1980 budget 2. Park related ordinances 3. Equipment Purchase 4. Boards for hockey rink o o o 0 ~ 01 ANDOVER o o 16r5 (JIrmfm" ?Jt<Nl 1t. 1/1, . ri-"', 1Hi-U~4 55303 i1'~ (612) 755-5100 PARK/RECREATION COMMISSION MEETING - AUGUST 2, 1979 MINUTES The Regularly Scheduled Meeting of the Park/Recreation Commission was called to order by Chairman Mand at 7:30 p.m., August 2, 1979, at the Andover City Hall, 1685 Crosstown Blvd. N.W. Commission Members Present: Commission Member Absent: Also Present: Anderson, LeFebvre, Longbella, Meyer & Nichols Rogers Ray Sowada, Public Works Dept. 1980 Budget - Capital Improvement Items Ray Sowada provided the Commission with a list of capital equipment purchases in order of his preference: They are: 1. - Tractor with cab, larger than the ]<'ord 515. 2. - Four wheel drive pickup and plow. 3. - Water tanker. 4. - Sand points in quantity. 5. - Sweeper for tractor or pickup. 6. - Jari grass cutter. 7. PosiT> for fencing in quantity. A bucket, flail and sickle would not be needed for this tractor. He further advised at present 13 parks are being maintained and mowed once every 2 weeks. Once the parks have been mowed, it is time to start allover again. Very little ditch clearing has been done this year. If the present tractor breaks down for any length of time, it would not be able to handle the tall grass when repaired which would throw the entire schedule off. Also, this tractor is too small in size and weight, it's top heavy, lacks power, does not have any hydraulic power, there is no cab for bad weather, it's top speed is 22 mph so it takes a long time to travel from park to park and back to City Hall. Today the tractor started missing in Barnes because of overheating. It was not intended for heavy duty use. He would like the City to purchase a 2000 series or larger. Another problem with the tractor is when using the bucket to move dirt, the back end raises up if more than a half bucket is scooped. Steve Nichols asked what a new tractor would cost; Ray had not obtained a price but estimated a decent'one would cost $30-35,000, which could be purchased with equipment bonds. Used equipment was mentioned, but you can only purchase new equipment with bond~ Gary Longbella asked if the present bucket could fit on this new tractor. Ray thought possibly it could and not take such a beating; although when mowing, the bucket is in the way. Chairman Mand commented the interest rate on equipment bonds would be less than inflation. According to the 1980 Capital Improvement Program, attachments to the existing tractor were scheduled to be purchased at an estimated cost of $6950.00, this would more than cover the first year's payment on the equipment bond. Noted was Ray had two main requests, the tractor and a four wheel drive pickup and plow. When asked which he wanted most, he stated he was torn between the two. Many times he is left at the office without a vehicle. He does not care to use his own car because the City only pays 15i a mile which does not cover gas, oil and maintenance. He would like to see both purchased for 1980. Chaiman Mand stated now would be a good time to buy a four wheel drive as he has noticed they are taking $2,000 off list price. The cost could be split between roads and parks. Ray said it could be split even further, roads, parks, diseased trees and sewers. a the SUbject of the other requests, Ray advised the Road Improvement Committee is requesting new truck and a used 2,000 gal. tanker for 1980. They are recommending that the truck be purchased with equipment bonds. The cost of the tanker could also be shared between parks and roads. It would be less costly to bllY sandpoints in quantity rather than piecemeal. ~ge #2 () () Park/Recreastion Commission August 2, 1979 - Minutes r 'I U u As parks are acquired and developed, there have to be more water sources. The sweeper . '~ould also be a cost shared item, it could be used for sweeping the hockey rink and skating '__rinks and blacktopped streets without curb. In time he would like to see a Jari grass cutter purchased. In response to a question, this machine is like a sickle mower that you walk behind and is self-propelled for use in places you can't get to with a tractor. The last item, posts for fencing, should be purchased in quantity at a cost saving. Ideally, all parks should be fenced. Chairman Mand then advised the Commission of his meeting with two people from the State Planning Agency. They felt the boat landing had a reasonable chance of being funded, however, they seemed unimpressed with the Crooked Lake School project and mentioned the cost estimates seemed too low. Chairman Mand agreed with them, they estimated a hockey rink with lights at $13,000.00. It cost over $13,000 just for the tennis court lights at Northwoods. (Note: the figure for the hockey rink was later changed by the School District, actually submitted was $19,397.40.) One problem the boat landing project might have is that there is another agency (DNR) involved, which makes the situation unique in that in the past there have just been two governmental agencies involved. Since assessments fall into the capital improvement category, Chairman Mand asked if there are. any street projects scheduled for any additions containing parks. The secretary advised there were none at this time. There is a Capital Improvement Committee meeting scheduled for August 13th. Chairman Mand asked for a volunteer as he will be unable to attend. Steve Nichols volunteered. Bill LeFebvre asked the Commission to consider another warming house and hockey rink. Ray Sowada then stated the City's first priority is roads. There are now two people to run the grader and the plow. He is anticipating problems with getting the roads cleared and the rinks maintained with existing personnel. According to the five year Capital Improvement Program, a full time parkkeeper is scheduled for 1980. This will be reflected in the proposed 1980 budget. The 1980 budget was then discussed. .10 Salaries-Commission - The Commission was under the impression their salary was set by State Statute. However, they have since learned their salary is set by City Council. P & Z members receive $10.00 per meeting, the Chairman, $25.00. The Chairman also receives $10.00 per City Council meeting; $5.00 per Park Board meeting. The Park/Rec. Chairman receives nothing for City Council meetings. Proposed is $10.00 per member for meetings; Chairman, $15.00 per meeting and $10.00 per City Council meeting. A figure of $1920.00 was arrived at by using two meetings per month and twelve City Council meetings. .101 Salaries-Staff - Mentioned was if this was not a Personnel Committee item. The Commission was told the Personnel Committee rarely meets and the proposed budget figures have to be in by August 10th. Using a figure of $6.90 per hour (a light equipment operator averages $7.00 per hour, a parkkeeper, $6.80 per hour in 1979) for a full time person; 15% clerical (two meetings per month), plus 8% cost of living raise computes to $17,193.00. :-J PERA, social security and insurance will have to be computed by the City Clerk as the amounts are unknown to the Commission. Page #:.3 U Park/Recreation Commission August 2, 1979 - Minutes u u u .20 \ '-) .21 Office Supplies - So far this year $146.00 has been spent. Doubling this and adding 10% inflation comes to $320.00. Operating Supplies - In response to a question, Ray Sowada stated items like grease, parts, tree wrapping, etc. would fall into this category. With more equipment anticipated, naturally more operating supplies will be needed so $1,000 is proposed. The Commission seemed somewhat confused by the handwritten i terns and coding. Ray stated he also has a problem with this in other departmen1B but the staff is going to try and standardize the form. .22 Vehicle Repairs & Maintenance - This was estimated at $1300.00 because of the anticipated added vehicles. A line i tern of .221 estimated $750.00. grass seed, etc. Park Repairs & Maintenance will be added for 1980 at an This money would be used for repairing vandalism, paint, .23 Small Tools - Proposed is $1,000.00. A grinder is needed to sharpen blades on the lawn mowers and tools .30 Professional Services - $1,500.00 is proposed. Students could do some of the park site plans, however, some engineering costs are anticipated. .31 Postage - The Commission wondered why no money has been taken out of this category for the first half of the year. $350 was adopted for 1979 -$350 is proposed for 1980. .32 Transportation - Proposed is $50.00. the same as 1979. .34 Printing - No figure is proposed as the Commission does not anticipate any printing. Any publications could be taken out of office supplies or miscellaneous. .35 Insurance - $525 was adopted in 1979. Proposed for 1980 is $575 due to inflation. .36 Electricity - Proposed is $650.00 based on inflation and the tennis court lights in Northwoods. .38 Rentals - $1,000.00 is proposed to cover, among other things, satellite rental, thinking possibly Northwoods would need a unit next year. Steve Nichols stated the tennis courts are used constantly. (He asked that a one hour limit sign be posted as there are some people who play for hours and let other people stand and wait. Also he has seen no bikes on the courts since the fence was put on the other side of the posts.) Ray Sowada commented money should be allocated for items such as compressor rental. .40 SchoolsjDues - Adopted in 1979 was $200, so far only $5.00 has been used. $200 is proposed for 1980. .401 Summer School Program - The figure received from the School District is $6;190.00. .402 Community Schools - $12,310.00 was received from the School District. .- ".403 Miscellaneous (Assessments) - The Commission noticed $5,168 was budgeted in 1978 but \..--' this did not appear as a line item until 1979. A question arose as to why $10,123 was paid this year. The answer was the 1978 payment was overlooked and not paid that year. This oversight has to come out of the 1979 Cap. Outlay Imp.jEquipment Page #4 U Park/Recreation Commission August 2, 1979 - Minutes ,,- " (-.J r '\ (0 u columns. The Commission felt the 1980 figure should be $10,388 in order to recoup , the "loss" of $5,194 from the 1979 budget. This amount could have purchased badly \.....1 needed equipment. However, they do realize streets are an improvement to a park. .52 Capital Outlay - Improvements - Chairman Mand stated he felt the figure should be $73,000 to coincide with the 1980 grand total of the Five Year Capital Improvement Program as we are falling behind. The rest of the Commission agreed. .53 Capital Outlay - Equipment - A figure of $50.000.00 is proposed in order to cover the City's share of the boat landing project which is approx. $6500.00. and the Crooked Lake School project which is approx. $36,800.00. The balance would be enough first year's payment on the equipment bonds for the four wheel drive and tractor. Chairman Mand informed the Commission that if the School District went strictly by the Park/School Guidelines, the City's share would be $58,000.00. Proposed Ord. #lOD Chairman Mand informed the Commission he had revised the park dedication requirements to follow the State's outdoor recreation plan which is shown on Page #18 of the Comprehensive Park Development Plan. He cited several example~two of which are: 6 units per acre would compute to 4 at 10% and 2 at 2%, or a 14% land dedication. 20 units per acres, which would constitute a high rise, would comput to a land dedication of 42%. The Commission felt this seem reasonable. The secretary was asked to see if this could be put on the City Council August 7th agenda. Equipment Purchase Chairman Mand asked if' the Equipment Purchase Committee had met yet. The answer was no. There is an estimated 1979 surplus of $1745.00 less $900.00 for the Crooked Lake Boat Landing fence, or $845.00 and approx. $1400.00 out of 1977 surplus. Suggested was a backstop for Pine Hills since this area has been leveled and fertilized. Also to be considered is an extra set of boards for the hockey rink at City Hall. Two sandpoints should be placed in Northwoods West park. Removing the clump of trees east of the tennis courts would make a better skating rink since they are already in a hole. DNR - Boat Landing Project Chairman Mand advised Councilman Orttel thought a public hearing should be held on this SUbject as he has heard some opposition to it. He, Chairman Mand, will contact the DNR in order to set a date for a public hearing sometime in August. Public hearing notices need not be sent to residents around the lake. Suggested was pUbliShing a public hearing notice in the Shopper and the Union, larger than legal notices, and posting a copy at the Speedy Market, Nemeth's and Ted's. Motion by Anderson, seconded by Meyer, to adjourn. Meeting adjourned 9:45 p.m. \ ,-j ,~ CI)., \ , ( OF ANDOV'k:-R \ \.J PURCHASE ORDER 1685 CROSSTOWN BLVD. N. W., ANOKA, MN. 55303 (612) 755-5100 r I r BH'P TO I TO :.'~o n -, no. 1 .. -'11 L --1 L --1 .HI~ TO A.OYE UNLES. OTHI:RW'8E INDICATED HERI!: SHIP VIA p, O. -, T.RM. I DELIVERY REQUIRED I DATE .. " ~,. Of' nr, h r' 1 - QUANTITY ORDERED D E B C R I P T , 0 N PRICE UNIT AMOUNT RECEIVED r)..., , I , ~ ., - " .' , .' '. .. " -- ,," ~ .. ~ , ~- . " " ()~+ " ""'''''+, n , , , ~ :"",~.r) - " ~('i- ,-^ ('l(Y'(" n , " - ("''-'fr-. ;('.J~ ., , . .' , ,~ "(Y r"l:.... n , -/ J'n , ..,."......., , "() , n " .. ".1.'1 , - :-:+, """O(,)~ -, ~ _ . - '().....~J - ." ., ... 1 1 .'", .. " -, . "',0 1 , -!-~ " _r'...... " .. -8-" ." ~- ...' n~-'-; , , ...' , ,~- - ......--- " ""c'.~ , " h " " ~. -~ _.J. . , (J" '"J ,..., .'~ ""- .-~ - '. " . .rY' . .. ...., r, '. n - . " - + , : '. "t,- , 1 ......1.-.. '~,""'''''' r()-'t--'n_.~t. '---f'. " ('p.', .., ., r'r;, --, ....,~.!.., c. ".--, , _ " .-1. .. IMPORTANT Above Order Number must appear on all correspondence. invoices, packages and shipping papers. Nofify us immediately if you ore v"nOble to ship complete order by date specified. Your acceptance of this order is your warranty to us that you !=,re complying with the U. S. fair Labor Standards Act of 1938. as amended, and we reserve the right to refuse merchandise not in slrict accordance with this order. By All Items Non-Taxable Municipipality Title r; J'H f"'l /' .