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HomeMy WebLinkAboutACCAC - February 8, 2010 ~NDOVER~ C/Jfflffltmify CPJJkl' Andover Community Center Advisory Commission Monday, February 8, 2010 6:30 pm 1. Call to Order - 6:30 p.m. 2. Approve Meeting Minutes - December 14, 2009 3. YMCA Update 4. Commission Term Expirations Update 5. Budget Wrap-Up 2009 6. Staff Update - Progress Report 7. Survey Responses 8. Other Business 9. Adjournment Andover YMCA Community Center @ Advisory Commission Status Report January 2010 Programming/EventslRevenue - In Progress . AHYHA Tournaments . Indoor Soccer League - January - March 2010 - School Flyers 0 Participation is at 100 youth ages 4 - 8 years of age . North Suburban Home Improvement Show - March 20, 2010 0 New Kids Workshop. Shuttle 0 Titan Hockev Tournament Same Weekend . Spring Break Youth Basketball Skills Clinic AprilS & 6 . Advertising Special- Cindy to continue to flu with interested area businesses, New Advertisers coming soon, , . . , Programming/EventslRevenue - Future . Sports Show - Cindy to visit with local sports vendors to discuss future show options, Areas for show could include Field House and Outside grass areas, Futuristically ice arena could be used depending on cost of covering surface. . Field Trips - Tot-Time Field trip brochure - mailing to be sent to Northern Suburban Area Daycare Centers . Field Trips - Work with YMCA Aquatics Staff to revisit marketing strategy, Working on a letter to all 5th Grade Anoka Hennepin Teachers - book by xx date receive discount. . Anoka Area Chamber - Cindy to work with Community Dev Director on Article for fall chamber catalog and upcoming articles in member newsletter, . Metro North Resource Guide - Contacted Metro North Chamber so that we're included in future Community Resource Guides - Cindy to Follow-up with Rita Moser, Next publication set to be released Spring 2010, Completed . Skate with Santa. Sunday. December 20th 4 - 5:10 pm $3 Youth/$4 Adults . Advertising Winter Activities Thru School Flyers . Youth Basketball Clinic - December 28, 29, 30, 31 . Learn To Skate Lessons Registration - January/February 2010 . Home Show - March 2010. Erick will meet with Home Show Committee to discuss administrative fee for Cindy's assistance with registration for the show, - Approved Revised 1/25/1 0 Z rl ~ >-J tl rl ff '"I:I 2 ;0 0 ~ '" '" s ~ s () r-< go '0 "" g ;..- m ... >-J S S '" '" ... t:I" to "" r-< ~ :1 '" '" eo. ~. '" = - '" o' ~ ~ = el rl ... '" 0 q '" '" 3" '" \" ;0 S (') ~ '0 ~ '" '" = ... go ... IICl <I'> ~ <I'> <I'> = '" "'l rIl 8 ..... 0 ~ ..... N a '" tv w 00 ..... tv =- 0 tv tv 0 '0 00 0 '" 0 0 '" 0 ... " 0 ~ ." " f>- 0 ~ f", '"" N b '" b '" "'l ..... , ..... '" w 0 '" '" a.. 0 a.. ..... '" ... Q; " 0 " - t:I" ~ ~ - ~ 0 ~ = fIJ S' <I'> I <I'> <I'> 0 '" go ~ ..... rIl ~ ..... '0 '" w a :;! tv ~ w 00 ..... tv ... ..... w 0 <=> ... ... <=> = ~ ..... .l" ..... <=> ..... 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'" w ..... 00 00 c " a.. \0 Dec 2009 - Unaudited General Ledger Expense vs Budget By Dept User: Ibrezink Printed: 02/02/10 11:16:29 Period 12 - 12 Fiscal Year 2009 - 2009 2009 2009 2009 2009 2009 2008 Account Number Description Budget MTD YTD Est. Avail P-YTD 2130 Community Center 44000 Community Center Salades & Benefits 2130-44000-60110 Salaries - Regular 274,078.0022,137.34 185,076.78 274,078.00 89,001.22 162,238.13 2130-44000-60210 FICA 16,993.00 849.01 10,566.38 16,993.00 6,426.62 9,296.35 2130-44000-60220 Medicare 3,974.00 198.57 2,471.08 3,974.00 1,502.92 2,174.25 2130-44000-60310 Health Insurance 15,370.00 1,512.95 24,997.96 15,370.00 -9,627.96 17,421.80 2130-44000-60320 Dental Insurance 870.00 85.12 985.39 870.00 -115.39 947.15 2130-44000-60330 Life Insurance 32.00 4.75 57.45 32,00 -25.45 50.Q3 2130-44000-60340 Long-Term Disability 325.00 38.12 473,65 325.00 -148,65 416.52 2130-44000-60410 PERA 18,355.00 988.28 12,379.52 18,355.00 5,975.48 10,414.79 2130-44000-60520 Workers Comp 4,759.00 0.00 4,759.00 4,759.00 0,00 4,524.00 2130-44000-60990 Inter-City Labor Allocation -82,468.00 0.00 0.00 -82,468.00 -82,468.00 0.00 Salaries & Benefits 252,288.0025,814.14 241,767.21 252,288.00 10,520.79 207,483.02 Departmental 2130-44000-61005 Supplies - General 1,000.00 0.00 775.15 1,000.00 224.85 326.12 2130-44000-61020 Supplies - Operating 10,000.00 1,612.75 12,277.43 11,000.00 -2.277.43 11,311.89 2130-44000-61050 Supplies - Diesel Fuel 500.00 0.00 96.85 250.00 403.15 222,59 2130-44000-61105 R & M Supplies - General 4,000.00 0.00 19.97 1,000.00 3,980.03 746.53 2130-44000-61120 R & M Supplies - Building 0.00 0.00 1,163.63 0.00 -1,163.63 81.57 2130-44000-61210 Small & Expend - Office Equipm 0.00 0.00 98.63 0.00 -98.63 0.00 2130-44000-61320 Annual Dues / Licenses 500.00 0.00 415.00 500.00 85.00 110.00 2130-44000-61410 Transportation / Mileage 0.00 16.50 349.74 0.00 -349.74 186.93 Departmental 16,000.00 1,629.25 15,196.40 13,750.00 803.60 }2,985.63 \ Operating 2130-44000-62005 Electdc 150,000.0025,747.48 171,339.37 150,000.00 -21,339.37 141,690.i2 2130-44000-62010 Water & Sewer Service 12,000.00 0.00 18,623.21 15,000.00 -6,623.2t 14,658.02 2130-44000-62015 Natural Gas 240,000.0029,597.21 130,017.20 205,000.00 109,982.80 194,269.34 2130-44000-62020 Refuse Collection 6,000.00 399.59 5,203.77 6,000.00 796.23 5,392.84 2130-44000-62030 Telephone 6,000.00 546.52 5,911.13 7,000.00 88.87 6,397.91 2130-44000-62100 Insurance 11,924.00 0.00 11 ,924.00 11,924.00 0.00 11,356.00 2130-44000-62200 Rentals 0.00 129.26 1,141.41 0.00 -1,141.41 464.35 Equipment Maintenance 2130-44000-62300 Contract 23,000.00 495.73 18,082.57 19,000.00 4,917.43 17,302.26 2130-44000-62305 Software Maintenance Contracts 0.00 0.00 871.00 0.00 -871.00 0.00 Operating 448,924.0056,915.79 363,113.66 413,924.00 85,810.34 391,530.84 Professional Services 2130-44000-63005 Professional Services 8,000.00 231.26 3,418.41 5,000.00 4,581.59 8,264.49 '. '. " 2130-44000-63010 Contractual Services 10,000.00 0.00 6,687.62 6,000.00 3,312.38 6,101.63 2130-44000-63030 Pdnting 2,500.00 0.00 0.00 1,000.00 2,500.00 255.60 2130-44000-63105 R & M Labor - Building 35,000.00 0.00 21,773.39 30,000.00 13,226.61 28,645,88 Professional Services 55,500.00 231.26 31,879.42 42,000.00 23,620.58 43,267,60 44000 Community Center 772,712.0084,590.44 651,956,69 721,962,00 120,755,31 655,267.D9 1 Dee 2009 - Unaudited 2009 2009 2009 2009 2009 2008 Account Number Description Budget MTD YTD Est. Avail P-YTD 2 Dee 2009 - Unaudited 2009 2009 2009 2009 2009 2008 Account Number Description Budget MTD YTD Est. A vail P.YTD 44100 Concessions Salaries & Benefits 2130-44100-60110 Salaries - Regular 0.00 6,250.65 35.159.66 0.00 -35.159.66 38.323.67 2130-44100-60210 FlCA 0.00 234,21 2.113.87 0.00 -2.113.87 2,546.29 2130.44100-60220 Medicare 0.00 54.76 494.34 0,00 -494.34 595.50 2130-44100-60310 Health Insurauce 0.00 247.28 4,337.14 0.00 -4.337.14 0.00 2130-44100-60330 Life Iusurance 0,00 0.78 10.12 0,00 -10.12 0.00 2130-44100-60340 Long-Term Disability 0.00 2.55 32.41 0.00 -32.41 0.00 2130-44100-60410 PERA 0.00 66.39 842.62 0.00 -842.62 1.080.29 2130-44100-60990 Inter-City Labor Allocation 56,000.00 0.00 0.00 56,000.00 56.000.00 0.00 Salaries & Benefits 56.000.00 6,856.62 42,990.16 56.000.00 13,009.84 42,545.75 Departmental 2130-44100.61005 Supplies - General 0.00 0.00 212.99 0,00 -212.99 12.86 2130-44100-61020 Supplies - Operating 5,000.00 322.74 3.060.58 2,500.00 1.939.42 2.321.52 2130-44100-61105 R & M Supplies - General 1,500.00 0.00 0.00 500.00 1,500.00 0.00 2130-44100-61245 Items for Resale 50.000.00 15.586.55 47,129.73 40.000.00 2.870.27 53,966.95 2130-44100-61320 Annual Dues I Licenses 450.00 615.00 700.00 675.00 -250.00 668.00 Departmental 56,950.00 16,524.29 51.103.30 43.675.00 5.846.70 56.969.33 Operating 2130-44100-62005 Electric 9,000.00 1.643.46 10.936.56 9,500.00 -1.936.56 9.044,05 2130-44100-62010 Water & Sewer Service 1.200.00 0.00 1.187.74 1,000.00 12.26 935.61 2130-44100-62020 Refuse Collection 1,600.00 133.20 1,461.54 1,600.00 138.46 1.524.56 2130-44100-62200 Rentals 1.100.00 83.17 677.90 500.00 422.10 421.98 2130-44100-62300 Equipment Maintenance Contract 0.00 0.00 179.00 0.00 -179.00 0.00 Operating 12.900.00 1,859.83 14,442.74 12.600.00 .1.542.74 11,926.20 Professional Services 2130-44100-63005 Pl'Ofessional Services 2.500.00 159.26 738,92 1,000.00 1,761.08 1,592.02 2130-44100-63025 Publishing 0.00 0.00 127.80 0.00 -127.80 22.20 2130-44100-63105 R & M Labor - Building 0.00 293.91 293.91 0.00 -293.91 754.27 Professional Services 2,500.00 453.17 1,160.63 1,000.00 1,339,37 2,368.49 44100 Concessions 128.350,00 25,693.91 109.696,83 113,275.00 18,653,17 113,809,77 3 Dee 2009 - Unaudited 2009 2009 2009 2009 2009 2008 Account Number Description Budget MTD YTD Est, Avail P-YTD 44200 Pro Shop Departmental 2130-44200-61020 Supplies - Operating 500.00 0.00 532.82 500.00 -32.82 184.25 2130-44200-61245 Items for Resale 1,000.00 323.20 1,064.52 1,000.00 -64.52 1,258.28 Departmental 1,500.00 323,20 1,597.34 1,500.00 -97.34 1,442.53 44200 Pro Shop 1,500.00 323.20 1,597.34 1,500.00 .97,34 1,442,53 4 Dee 2009 - Unaudited 2009 2009 2009 2009 2009 2008 Account Number Description Budget MTD YTD Est. Avail P.YTD 44300 Ice Arena Salades & Benefits 213044300-60110 Salaries - Regular 0.00 6,712.51 42,111.01 0.00 42,111.01 41,623.66 213044300-60210 FlCA 0.00 277.23 2,593.16 0.00 -2,593.16 2,295.59 213044300-60220 Medicare 0.00 64.84 606.41 0.00 -606.41 536.90 2] 30-44300-60990 Inter-City Labor Allocation 45,000,00 0.00 0.00 42,000.00 45,000.00 0.00 Salaries & Benefits 45,000.00 7,054.58 45,310.58 42,000.00 -310.58 44,456.]5 Depalimenta] 2]30-44300-6]005 Supplies - General 0.00 ]1.75 220.94 0,00 -220.94 323.22 2130-44300-61020 Supplies - Operating ]2,500.00 ],224.73 7,]80.5] 5,000.00 5,3]9.49 ]6,578.97 213044300-6] 105 R & M Supplies - General 4,000.00 0.00 4,310.00 ] ,000.00 -310.00 335.29 2t30-44300-6] ]20 R & M Supplies - Building 0.00 0.00 ],353.84 0.00 -] ,353.84 2,560.77 2130-44300-61310 Meals I Lodging 800.00 0.00 455.85 800.00 344.15 442.38 2130-44300-61315 Continuing Education 0.00 0.00 440.00 0.00 .440.00 135.00 2130-44300-61320 Annual Dues I Licenses 250.00 50,00 450.00 250.00 -200,00 ]25,00 2]30-44300-6]405 Postage 0.00 -550.00 -550.00 0.00 550.00 0.00 2] 30-44300-6] 410 Transportation I Mileage 250.00 0.00 0.00 200.00 250.00 0.00 Departmental ]7,800.00 736.48 ]3,861.14 7,250.00 3,938.86 20,500.63 Operating 2]30-44300-62205 Central Equipment Services 5,0]7.00 0.00 5,0]7.00 5,0] 7.00 0.00 4,363.00 2]30-44300-62305 Software Maintenance Contracts 275.00 0.00 253.44 275.00 21.56 253.25 Operating 5,292.00 0.00 5,270.44 5,292.00 21.56 4,6]6.25 Professional Services 2130-44300-63005 Professional Services 8,000.00 355.70 6,932.45 7,000.00 1,067.55 5,707.0] 213044300-63025 Publishing 0.00 0.00 362.08 0.00 -362.08 448.30 2 ]30-44300-63030 Printing 0.00 200.00 504.00 0.00 -504.00 0.00 2]30-44300-63100 R & M Labor - General 0.00 0.00 1,034,75 0.00 -],034.75 0.00 2130-44300-63105 R & M Labor - Building 2,500.00 0.00 15,635.83 10,000,00 -13,]35.83 4,241.12 Professional Services 10,500.00 555.70 24,469.11 17,000.00 -13,969.11 10,396.43 . 44300 Ice Arena 78,592.00 8,346.76 88,911,27 71,542.00 -10,319.27 79,969.46 5 Dec 2009 - Unaudited 2009 2009 2009 2009 2009 2008 Account Number Description Budget MTD YTD Est. Avail P-YTD 44400 Fieldhouse Salaries & Benefits 2130-44400-60110 Salaries - Regular 0.00 3,552,51 26,700.77 0.00 -26,700.77 14,216.07 2130-44400-60210 FICA 0.00 143.33 1,623.33 0.00 -1,623.33 860.88 2130-44400-60220 Medicare 0.00 33.52 379.70 0.00 -379.70 201.42 2t30-44400-60990 Inter-City Labor Allocation 24,000.00 0.00 0.00 26,000.00 24,000.00 0.00 Salaries & Benefits 24,000.00 3,729.36 28,703.80 26,000.00 -4,703.80 15,278.37 Departmental 2130-44400-61005 Supplies - General 0.00 11.74 327.39 0.00 -327.39 323,17 2130-44400-61020 Supplies - Operating 5,000.00 485.46 4,277.87 6,000.00 722.13 8,467.06 2130-44400-61105 R & M Supplies - General 4,000.00 0.00 0.00 0.00 4,000.00 0.00 2130-44400-61405 Postage 0.00 -550.00 -550.00 0.00 550.00 0.00 Departmental 9,000.00 -52.80 4,055.26 6,000.00 4,944.74 8,790.23 Operating 2130-44400-62200 Rentals 0.00 0.00 367.42 500.00 -367.42 622.00 2130-44400-62305 Software Maintenance Contracts 275.00 0.00 253.44 275.00 21.56 253.25 Operating 275.00 0.00 620.86 775.00 -345.86 875.25 Professional Services 2130-44400-63005 Professional Services 3,000.00 0.00 1,679.19 2,000.00 1,320.81 3,367,33 2130-44400-63025 Publishing 0.00 0.00 142.07 0.00 -142.G7 48.30 2130-44400-63030 Printing 0.00 175.19 175.19 0.00 -175.19 0.00 2130-44400-63105 R & M Labor - Building 5,000.00 0.00 14,446.52 13,000.00 -9,446.52 3,314.00 Professional Services 8,000.00 175.19 16,442.97 15,000.00 -8,442.97 6,729.63 44400 Fieldhouse 41,275,00 3,851.75 49,822,89 47,775.00 -8,547.89 31,673.48 6 Dee 2009 - Unaudited 2009 2009 2009 2009 2009 2008 Account Number Description Bndget MTD YTD Est. Avail P-YTD 44900 Comm Ctr . Mise Other Financing Uses 2130-44900-67101 Operating Transfers Out 353,892.00 0.00 353,892.00 353,892.00 0.00 210,178.00 Other Financing Uses 353,892.00 0.00 353,892.00 353,892.00 0.00 210,178.00 44900 Comm Ctr . Mise 353,892,00 0.00 353,892.00 353,892.00 0,00 210,178,00 7 Dee 2009 - Unaudited I 2009 2009 2009 2009 2009 2008 Account Nnmber Description Bndget MTD YTD Est. Avail P-YTD 2130 Community Center 1,376,321.00 122,806.06 1,255,877.02 1,309,946.00 120,443.98 1,092,340.33 Expense Total 1,376,321.00 122,806.06 1,255,877.02 1,309,946.00 120,443.98 1,092,340.33 8 Dee 2009 - Unaudited I General Ledger Revenue vs Budget By Dept User: 1brezink Printed: 02/02/10 11:18:05 Period 12 - 12 Piscal Year 2009 - 2009 2009 2009 2009 2009 2008 Account Number Description Budget MTD YTD Est P-YTD 2130 Conununity Center 44000 Community Center Charges for Services 2130-44000-55530 Pee Admissions 0,00 0.00 0.00 0.00 0.00 2130-44000-55550 Equipment Rental 0.00 0.00 -90,00 0.00 0.00 2130-44000-55570 Vending Machines -8,000.00 -650.22 -4,761.97 -5,500.00 -5,261.26 Charges for Services -8,000.00 -650.22 -4,851.97 -5,500.00 -5,261.26 Miscellaneous Revenue 2130-44000-58100 Refnnds & Reimbursements -165,000.00 -29,943.54 -142,046.27 -165,000.00 -157,189.37 Miscellaneous Revenue -165,000.00 -29,943.54 -142,046.27 -165,000.00 -157,189.37 44000 Community Center -173,000.00 -30,593.76 -146,898,24 -170,500.00 -162,450.63 1 Dee 2009 - Unaudited 2009 2009 2009 2009 2008 Account Number Description Budget MTD YTD Est P-YTD 44100 Concessions Charges for Services 2130-44100-55540 Concessions -130,000.00 -20,707.61 -95,319.37 -100,000.00 -97,257.01 Charges for Services -130,000.00 -20,707.61 -95,319.37 - 100,000.00 -97,257.01 Miscellaneous Revenue 2130-44100-58100 Refunds & Reimbursements 0.00 -6,862.36 -6,862.36 0.00 -9,743.56 Miscellaneous Revenue 0.00 -6,862.36 -6,862.36 0.00 -9,743.56 44100 Concessions -130,000,00 -27,569.97 -102,181,73 -100,000,00 -107,000,57 2 Dec 2009 - Unaudited 2009 2009 2009 2009 2008 Account Number Description Budget MTD YTD Est P-YTD 44200 Pro Shop Charges for Services 2130-44200-55515 Skate Shalpening -3,000.00 -521.00 -2,716.00 -3,000.00 -2,397.50 2130-44200-55516 Merchandise -2,000.00 -440.00 -2,272.50 -2,000.00 -2,108.50 Charges for Services -5,000.00 -961.00 -4,988.50 -5,000.00 -4,506.00 44200 Pro Shop -5,000,00 -961.00 -4,988.50 -5,000.00 -4,506,00 3 Dee 2009 - Unaudited 2009 2009 2009 2009 2008 Account Number Description Budget MTD YTD Est P-YTD 44300 Ice Arena Charges for Services 2130-44300-55505 Ice Rentat -310,000.00 -112,654.97 -272,189.78 -312,000.00 -248,820.07 2130-44300-55506 Ice Rental- Taxable 0.00 503.14 -51,329.97 0.00 -38,362.85 2130-44300-55510 Open Skate -18,000.00 -2,737.00 -21,047.00 -18,000,00 -20,258.00 2130-44300-55530 Fee Admissions -13,000.00 -6,283,00 -15,349.25 -12,000.00 -7,510.50 2130-44300-55570 Vending Machines -3,500.00 -382.55 -4,463.72 -4,000.00 -5,470,75 2130-44300-55580 Adveliising -10,000.00 -300.00 -9,505.70 -12,000,00 -8,511.16 Charges for Services -354,500.00 -121,854.38 -373,885.42 -358,000.00 -328,933.33 Miscellaneous Revenue 2130-44300-58100 Refunds & Reimbursements -24,400.00 0.00 -24,441.30 -24,400.00 -24,441.30 Miscellaneous Revenue -24,400.00 0.00 -24,441.30 -24,400.00 -24,441.30 44300 Ice Arena -378,900.00 -121,854.38 -398,326.72 -382,400,00 -353,374.63 4 Dee 2009 - Unaudited 2009 2009 2009 2009 2008 Account Number Description Budget MTD YTD Est P-YTD 44400 Fieldhouse Charges for Services 2130-44400-55520 Fieldhouse Reutal -92,000.00 -19,984,50 -72,449.80 -97,000.00 -57,713.45 2130-44400-55521 Fieldhouse Reutal- Taxable 0.00 -4,199.82 -24,260.92 0.00 -31,117.72 2130-44400-55522 Open Fieldhouse -20,000.00 -5,344.00 -32,568.00 -25,000.00 -27,465.00 2130-44400-55550 Equipment Rental -500.00 0.00 0.00 -500.00 0.00 2130-44400-55580 Advertising -3,000.00 0.00 -1,775,00 -3,000.00 -1,700.00 Charges for Services -115,500.00 -29,528.32 -131,053.72 -125,500.00 -117,996.17 Miscellaneous Revenue Refunds & 2130-44400-58100 Reimbursements 0,00 0.00 -851.36 0.00 -1,140.26 Miscellaneous Revenue 0.00 0.00 -851.36 0.00 -1,140.26 44400 Fieldhouse -115,500.00 -29,528.32 -131,905.08 -125,500.00 -119,136,43 5 Dee 2009 - Unaudited I 2009 2009 2009 2009 2008 i Account Number Description Budget MTD YTD Est P-YTD 44900 Comm Ctf - Mise Investment Income 2130-44900-56910 Interest Earned 0.00 2,285.88 11,910.66 0.00 28,156.05 In vestment Income 0.00 2,285.88 11,910.66 0.00 28,156.05 Miscellaneous Revenue 2130-44900-58105 Rent -635,000.00 -224.96 -637,305.24 -635,000.00 -226,728.78 2130-44900-58130 Donations - Restricted -25,000.00 -33.34 -12,603.41 -25,000.00 -42,246.28 - Miscellaneous Revenue -660,000,00 -258.30 -649,908.65 -660,000.00 -268,975.06 44900 Comm Ctf - Mise -660,000.00 2,027,58 -637,997.99 -660,000.00 -240,819,01 6 Dee 2009 - Unaudited 2009 2009 2009 2009 2008 Account Number Descriptiou Budget MTD YTD Est P-YTD 2130 Community Center -1,462,400.00 -208,479.85 -1,422,298.26 -1,443,400.00 -987,287.27 Revenue Total -1,462,400.00 -208,479.85 -1,422,298.26 -1,443,400.00 -987,287.27 7 . . . . 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