HomeMy WebLinkAboutWK - January 26, 20101685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US
City Council Workshop
Tuesday, January 26, 2010
Public Works Building
1. Call to Order — 6:00 p.m.
2. Discuss Community Garden Plot - Engineering
3. Discuss Hawkridge Park Reconstruction Plan/09 -18 —Engineering
4. Award Bid/09- 10/2010 Tree Removal Contractor (Continued) - Engineering
5. Discuss NPDES Requirements /10 -1 /Illicit Discharge Ordinance — Engineering
6. Public Works Street Department Maintenance Items
7. Discuss Salt Storage — Engineering
8. Discuss MSA Routes - Engineering
9. Other Discussion
10. Adjournment
NAI D6 6 1 TE
4
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
David Berkowitz, City Engineer /Director of Public Works
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: Discuss Community Garden Plot
DATE: January 26, 2010
INTRODUCTION
The City Council is requested to discuss the possibility of having a Community Garden
Plot at the property owned by Grace Lutheran Church at the intersection of Nightingale
Street NW and 151 Lane NW.
DISCUSSION
In the fall of 2009, the City Council directed staff and the Park Commission to research
possible sites for a community garden. Grace Lutheran Church has indicated that they
are willing to do a joint effort with the city on having a Community Garden Plot on the
vacant parcel they own within Woodland Estates 2 "d Addition development. Attached is
a site drawing showing the size that the church and staff recommend to start with for
the upcoming 2010 growing season. The total size of the plot is approximately 0.75
acres in size. Grace Lutheran Church and city staff is not sure how much interest there
will be to rent the plots from residents so at this point we did not want to get to big.
Staff has determined the total estimated costs and a proposed cost for each of the
different size plots that would be available to the residents.
Listed below is the estimate breakdown of start up costs of each:
• Water connection service parts - $2800
• Irrigation parts - $750
• Topsoil $5500 (assuming that the church is not able to receive a donation) —
Delivered (city will be responsible to spread and prepare garden for planting)
• Water usage - $500 of municipal water (estimating no more than about 200,000
gallons to be used
At this point it is proposed that the Public Works Department staff would prepare the
site. The total start up cost with contingency of 10% is about $10,000. The payback on
this if the city was to charge the following rates would be about 7 years. The cost of
each plot is recommended as following:
• $30 per year for a 10' x 15' plot
• $50 per year fora 25' x 35' plot
• $60 per year for a 20' x 75' plot
The City would be responsible for overseeing and assigning the plots to residents after
the application has been made and the fees have been paid. All fees for the renting of
the plots collected will stay with the City to recapture the improvements that were made
and the municipal water that will be used during the course of the growing season.
Attached are the following:
• Site layout
• Garden Plots Application
• Guidelines for Happy Gardening
• Proposed Lease Agreement with Grace Lutheran Church
The Park and Recreation Commission has reviewed the proposal to provide garden plot.
at Grace Lutheran Church site and recommends that the City Council move forward
with the garden.
ACTION REQUESTED
The City Council is requested to review the proposed site, application, guidelines and
lease agreement and direct staff on how to proceed. If this project is acceptable, staff
will bring this item to a regular scheduled City Council meeting for formal approval.
Respectfully submitted,
Todd J. Haas
Attachments: Community Garden Plot Drawing, Garden Plots Application, Guidelines
for Happy Gardening & Lease Agreement
cc: Pastor Mark Hellman, Grace Lutheran Church (sent by e-mail)
Ted Butler, Park and Recreation Commission Chair
Name of Applicant: Date:
Address of Applicant:
Telephone:
Andover, MN Zip:
Assigned Plot Number: Fee:
Please return your signed application along with a check or money order (payable to City of
Andover) by May 1 St to the City Hall Receptionist at 1685 Crosstown Boulevard NW, Andover, MN
55304. After May 1 any unpaid garden plot reservations will be canceled and reassigned.
The garden plot size that you request at the time of reservation is indicated below and can only
be changed if any plots are still available:
❑ Small plot (10' z 15') =$30 ❑ Medium plot (25'x 35') =$50 0 Large plot (20'x 75') =$60
Garden plots are reserved on a first come first serve basis. You may reserve one plot per
household until April 24 After that, you may reserve one additional plot if some are still
available. Plots will be available for plantings May 1 St through October 15
Water is included in the rental fee. Please keep watering to a maximum of one hour. Turn off
water when you leave and do not water overnight. Gardeners must provide their own hoses,
tools, and supplies.
Fencing is allowed but.is not provided by the City. The garden plots are assigned to you by
number (see above for your plot number) and marked out with stakes. Fencing and gardening
materials must be cleared out by October 20 Any materials left behind will be removed and
properly disposed of. Please place all garden debris in the compost area provided (area will be
set up in the fall).
On street parking on 151 Lane NW is permitted (do not park in grass or boulevard areas).
Please do not park along Nightingale Street NW.
Restrooms are not available at the garden site so please plan accordingly. Note: The City of
Andover and Grace Lutheran Church (property owner) are not responsible for any damage to the
gardens or your personal equipment/supplies.
Call Todd Haas with the City of Andover at 763- 767 -5131 with any questions or concerns. All paid
fees are final and no refunds will be issued. For additional rules, please see the attached
"Guidelines to Happy gardening ".
I hereby state that I will agree to abide by the provisions contained in this application and in the
attached guidelines.
Signature of Applicant: Date:
H /engineering /parks /garden plots /application.doc Date: 1/21/10
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304• (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
Garden Plots Application
GUIDELINES FOR HAPPY GARDENING
• WATERING — Keep watering to a maximum of one hour. Please turn off water
when you leave and do not water overnight. Do not borrow neighbors hose
without asking.
• PESTICIDES - - Use of pesticides are allowed but it is the responsibility of the
renter of the plot to follow all manufactures directions when using the pesticides.
• UNWANTED TREES AND WEEDS — Controlling of unwanted trees and
weeds are the responsibility of the renter of the plot.
• EMPTY BAGS/DEBRIS —_Your bags and debris must be taken home with you
and disposed of there.
• CHILDREN — Children are welcomed as if is great learning.experience.
However, we do ask that you keep an eye on them and try to keep them off the
neighbor's vegetables.
• DOGS — If you bring your dog with you when working in the garden, you are
required to pick up after him (City Code 5). Do not allow your dog(s) to enter
the neighbor's yards or leave the dog tied up so they sit and barks the entire time.
• ASSIGNED LOTS — Please do not use a garden plot that is not assigned to you
and do not plant outside of your assigned garden plot. Attached is a map of the
garden plots.
• PARKING — On- street parking on 151 Lane NW is permitted (do not park in
grass or boulevard areas). Please do not park along Nightingale Street NW.
• RESTROOMS are not available at the garden site so please plan accordingly.
• Fencing and gardening materials must be cleared out by October 20 Any
materials left behind will be removed and properly disposed of. Please place all
garden debris in the compost area provided (area will be set up in the fall).
• Please call the City Hall receptionist at 763- 755 -5100 by January 1 st if you want
your lot reserved for next year. Most people want the same lot because they,
put a lot of hard work into getting it weed free.
Thank you for your cooperation. HAPPY GARDENING!!
H /engineering /parks /garden plots /guidelines for happy gardening.doc
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US
GRACE LUTHERAN CHURCH LEASE
THIS AGREEMENT, made this day of 2010, by
and between Grace Lutheran Church, a Minnesota corporation, (hereinafter "Landlord ") and the
City of Andover, a municipal corporation (hereinafter "Tenant').
WITNESSETH:
1. Leased Property. The Landlord does hereby lease to Tenant a portion of the
property located on Lot 1 Block 6 Woodland Estates 2 nd Addition as designated on Exhibit A
attached hereto and made a part hereof (hereinafter "Leased Property "). _
2. Term. The term of this Lease shall commence April 1, 2010 and terminate on
November 15, 2011( "Term" ).
3. Use of the Premises. Tenant agrees that the Leased Property shall be used solely
,for the purpose of operating a Community Garden Plot and related equipment.
4. Rental Charge. Tenant agrees to pay as rental for the Leased Property the sum of
Two and 00 /100 Dollars ($2.00) to cover the entire Term of this lease. Said rental charge shall be
due and payable on or before April 1, 2010.
5. Community Garden Plot. The Tenant shall have the right to install a Community
Garden Plot on the Leased Property. All maintenance required on the equipment and irrigation pipe
shall be the responsibility of Tenant. Tenant shall remove all of the equipment and irrigation pipe at
the end of the lease Term unless an agreement has been entered into between the parties to extend .
the Term "of this lease. Landlord shall be responsible for obtaining topsoil for the Community
Garden Plot. However, if after diligent and reasonable, attempts, Landlord is unable to obtain said
topsoil, Landlord shall immediately advise Tenant. Upon being so advised, it shall then be Tenant's
responsibility for purchasing and transporting topsoil to the site.
6. Improvements. The Tenant shall make no improvements to the Leased Property
other than constructing the garden plot, water service and irrigation piping without'the written .
permission of Landlord, which shall not be unreasonably withheld.
7. Maintenance. Landlord shall be responsible for keeping the Leased Property ;
continually in a neat, clean and respectable condition. The Tenant will not be providing any. .
portable restrooms.
8. Real Estate Taxes. Landlord shall be responsible for the-payment of any and all
real estate taxes that may be allocated to the Leased Property.
1
9. Community Garden Plot Rental Fees. The Tenant will be responsible for collecting
for the rental of the Community Garden Plots. The Landlord will be utilizing the westerly 1/3 of the
garden for their own use and will not be required to pay a rental fee.
10. Insurance. Tenant shall take out and maintain during the Term of this lease, public
liability and property damage insurance covering personal injury, including death, and claims for.
property damage which may arise out of the operation of Tenant's Community Garden Plot. Limits
for bodily injury and death shall be not less than $300,000 for one person and $1,000,000 for any
occurrence. Limits for property damage should be not less than $100,000 for each occurrence.
Landlord shall be named as additional insured on the policy and Tenant shall file with Landlord a
certificate evidencing coverage prior to occupancy, of the Leased Property. The certificate shall
provide that Landlord must be given ten (10) days advance written notice of a cancellation of
insurance. This certificate may not contain any disclaimer for failure to give the required notice.
11. Tenant's Covenants. Tenant covenants and agrees during the Term of this Lease:
a. To pay the rent on the days and in the manner aforesaid;
b. Not to cause the estate of Landlord in the Leased Property, at any time during the
said Term, to become subject to any lien, charge or encumbrance as a result of
Tenant's use of the Leased Property, it being agreed that except as may be.
hereinafter specifically provided, the Tenant shall. have no authority, express or
implied, to create a lien, charge or encumbrance upon the estate of Landlord in the
Leased Property;
C. Not to make or suffer any use or occupancy of the Leased Property contrary to the
purpose of the lease or any law or ordinance now in effect or hereafter enforced
d. To indemnify Landlord against all claims, damages, costs and expenses, including
reasonable attorney fees, lawfully or reasonably incurred for the collection of any
rentals or monies due under the lease, or in discharging the Leased Property from
any charge, lien or encumbrance caused by Tenant, or in obtaining possession after
default of Tenant or the termination of this lease;
e. To comply with all zoning and local ordinances regarding the use of the Leased
Property.
f. The Tenant has authorized this agreement by all necessary corporate action by the
City of Andover.
IN WITNESS WHEREOF, the parties hereto have hereunto set their hands the day and ,yea r first
above written.
2
LANDLORD:
GRACE LUTHERAN CHURCH
By:
Its: Senior Pastor
STATE OF MINNESOTA
TENANT:
CITY OF ANDOVER
By:
Its: Mayor
B
Its: Clerk
ss.
COUNTY OF ANOKA )
This instrument was acknowledged before me on day of , 2010 by
Mark Hellmann the Senior Pastor of Grace Lutheran Church, a corporation under the laws of
Minnesota on behalf of the corporation:
Notary Public
STATE OF MINNESOTA )
) ss.
COUNTY OF ANOKA )
On this day of , 2010, before me, a Notary Public within and for
said County, personally appeared Michael R. Gamache and Michelle Hartner, to me known to be
the Mayor and Deputy Clerk of City of Andover, a municipal corporation under the laws of the
State of Minnesota, and that they executed the foregoing instrument and acknowledged that they
executed the same on behalf of said corporation.
Notary Public
This instrument was drafted by:
Hawkins & Baumgartner, P.A.
2140 Fourth Avenue North
Anoka, Minnesota 55303
(763) 427 -8877
I
WN66W (1)
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
To: Mayor and City Council
CC: Jim Dickinson, City Administrato
David Berkowitz, City Engineer /Direc or of Public Works
From: Todd J. Haas, Assistant Public Works Director
Subject: Review Draft Plan of Hawkridge Park/09 -18
Date: January 26, 2010
INTRODUCTION
The City Council is requested to review the proposed draft of Hawkridge Park.
DISCUSSION
Attached is a copy of the draft plan for review. The plan sheets show 3 phases.
Staff wanted to make sure that it is clear on what is proposed to be done in
Phase 1 of the project. Phase 1 would include the relocation of the hockey rink,
grading of the entire site (including the parking lot expansion), installation of
storm sewer and construction of the irrigation system (including the well and the
controls). Phase 2 would include the construction of building, septic system and
construction of the trail along the west side and north side of the park to allow
easier access to the fields or to allow individuals to just take a walk or ride
through the park. Phase 3 at some point would be to pave and curb the entire
parking lot and drive areas.
Note: Staff has been in discussions with the Anoka County Highway Department
about intersection improvements that may need to be constructed at some point
(turn lanes, etc.) at the main entrance to the park. The existing main entrance to
the park is located just north of 180 Avenue creating an offset that creates more
vehicle conflicts or potential vehicle impacts /crashes. Staff is recommending to
the County to relocate the driveway south to line up with 180 Avenue to reduce
the number of vehicle conflicts. At some point the City will be required to make
intersection improvements (turn lanes, etc.) to provide safer vehicle movements.
The Park & Recreation Commission has reviewed the draft plan and is in
agreement with the layout. North Metro Soccer Association (NMSA) has also
participated in reviewing the layout of the park and is also in agreement with the
layout.
G:\ STAFF \RHONDAA\AGENDA \ITEMS\2010 \012610 \discuss 09- 18.doc
BUDGET IMPACT
Attached are the estimated costs. NMSA has received a copy of the estimate
and is currently evaluating the costs. NMSA will be at the meeting to discuss the
options and funding of the project with the Council.
ACTION REQUESTED
The City Council is requested to review and discuss the draft Phase 1 and Phase
2 plans for Hawkridge Park and direct staff on how to proceed.
Respectfully submitted,
Y 4 AAa_____
Todd J. Haas
Attachments: Cost Estimate & Draft Plan Sheets
cc: Mark Miller, North Metro Soccer Association (sent by e-mail)
Barb Anderson, North Metro Soccer Association (sent by e-mail)
Ted Butler, Park and Recreation Commission Chair
G:\ STAFF \RHONDAA\AGENDA \ITEMS\2010 \012610 \discuss 09- 18.doc
Hawkridge Park Reconstruction (C.P. 09-18)
IrMimati-A Prnippt Oliantitip.q
SECTION A (SITE GRADING) - PHASE I
I Mobilization LS 1
CONTRACTOR
PRICING
� TOTAL.M'
$10,000.00 $10,000.0
PUBLIC WORKS
MATERIAL PRICING
TRIMV��
$0.00 $0.00
2
ITrans plant Tree/Shrub
is
1
$2,300.00
$2,300.00
$1,000.00
$1,000.00
3
Clear and Grub Tree
EA
8
$125.00
$1,000.00
100.00
800,00
4
]Remove Salvage Goal Posts
IS
1
$750.00
$750.00
$200.00
$200.00
5
JSawcut & Remove Bituminous Pavement
SY
100
$2.50
$250.00
$2.50
$2 50.00
6
;Salvo geClass 5
CY
250
$5.001
$1.250.00
$0.01
$2.50
7
Common Excavation (LV)
CY
13,040
$4.25
$55,420.00
$0.01
$130.40
8
Select Granular Borrow (LV)
CY
350
$6.00
$2,100.00
$4.00
$1,400.0
9
Sub de P re paration
I Sy
10,560
$1.50
$15,840.00
$0.01
$105.60
10
Aggregate Base Class 5
1 TN
2130
$13.00
$27,690.00
$9.00
$19,170.00
11
Bituminous Weak Course (L"4
I IN
20
$90.00
$1,800.00
$90.00
$1,800.00
12
Select Top ad Borrow - Pulverized (LV)
I CY
3000
$13.00
$39,000.00
$9.00
$27,000.00
13
Silt Fence
I LF
200
$3.00
$600.00
$2.00
MOM
14 ISeedffig/
Athletic Mix
I AC
10
$1,400.00
$14,000.00
$825.00
$8,250.00
15 JErosion
Control Blanket Cat. 2S w/ Seed
I Sy
6,000
$1.75
$10,500.00
$1.50
$9,000.00
16 IF&f
XyDplast Storm Drainage Structure
I EA
1
$1,500.00
$1 50 0.00
$1 ,350.00
1,350.00
17 IF&I
15" FMPE Storm Sewer
I LF
350
$20.00
$7 000.0
$10.00
$3,500.00
is IF&I
15" CAeTE and Trash Gaard
EA
2
$250.00
$500.00
$200.00
$400.00
19
Firmish and Install Rip Rap Class M
CY
10
$85.00
$850,00
S60.00
S600.00
20
Well
LS
1
$80,000.00
$80,000.00
$80,000.00
S80,000.00
21
Irrigation
LS
I
$30,000.00
$30,000,00
$20,000.00
$20,000.00
22
Relocate Swingset Area
LS
1
1 $1,500.00
$1,500.00
a'
S2 o t
$2 5 0 .00
0.00
23
Equipment Rental Fuel
LS
�1
00
$0.00
$ MOE 5
1 T3 5,_0 D TO
24 Signage is
5 wwwww,
SectionA Total
SECTION B (HOCKEY RINK) - PHASE I
'MMIRNSU "'00,50
NT% IM
100 ITrans v]ant Tree /Shrub I LS I
1
I S320,617.501
$1,500.001 $1,500.00
$217,463.93
CONTRACTOR
PRICING
xx
A `4F
$Z700.001 $2,700.00
$"'00 a'
PUBLIC WORKS
MATERIAL PRICING
$1,000:00 $1,000.00
jai Remove & Salvage Hockey Boards I
LS
I
$3,50D.00
$3,500.00
$1 000.00
$1,000.00
lot lRemove & Salvage Lights I
LS
1
$2,500.00
$2,500.00
$2,500.00
$2,500.00
103 Common Excavation (IAO I
CY
210
$4.50
$945.00
0.01
$2.10
104 Sub de paration i
Sy
1.900
$1.50
R$35,000.00
$2,850.00
$0.01
$19.06
105 Agmeate Base Class 5
IN
505
$11.00
$5,555.00
$9.00
$4,545.00
106 F & I Lights (New, Includes Power to Site)
LS
1
000 00
$15,000.00
$15,000.0
$15,000..
$15,000.00
107 P & I Hockey Boards
LS
1
$35,000.00
$15,000.00
$15,000.00
108 Eq!�Rment Rental Fuel IS 1
B "Mrk UFF 1
Secdon B Total
Ind Costs (Permits, Testing, Fees, etc)
* a e r c p l
$0.00 $0.00
S71,452.50
52,000.00 $2,000.00
law- 00
$43,119.41
$7"Oa
t nase.L Froject u0sts (bection A& B)
S397,3 M
5266,U 3
---------C-OS-T-NOT-DE-T-tl?a� i ED FOR NaSE-3
'SECTION D (WARNUNG HOUSE) - PHASE 3
- T
Y--5�- M
I'M 1 5 11-1 IM
L 91,21 YE
Warming House lSe tic systern LS 1 1
Seefion D Total
CONTRACTOR
PRICING
CONTRACTOR
PUBLIC WORKS
SECTION C (8' BITUMINOUS TRAIL) - PHASE 2
PRICING
MATERIAL PRICING
DEM I --
a , W-140M+w- W 03"Imn
11,11N. , IN; 1- 411 r 1 1MM9
0.
� MMI i -- E -, �z t �
MM giz
- V
ON E� M MI
M
200 CommonExcavation(LV) Cy 1 120
$4.50 $540.00
$0.01 $1.20
201
Sub grade Prepstaton
Sy
1 1,440
$1.50
$2,160.00
$0.01
$14.40
202
Aggregate Base Class 5
TN
395
$11.00
$4,345.00
$9.00
$3,555.00
.203
Bituminous Wear.Course (LV4),
L11
125
$90.00
$17.550.00
$90.00
$17,550.00
204 Equipment Rental / Fuel LS 1
$0.00 $0.00
$1,000.00 $1,000.00
_V,%M - I ;.
M
section C Total
S25,824.75
S23,226.63
$750.00
$750.00
Indir= Costs (Permits, Testing, Fees, e1o) - 1
f0tal Phase 7. Project Costs (,jeFOB 7 1
$26,574.75
01 T7M
---------C-OS-T-NOT-DE-T-tl?a� i ED FOR NaSE-3
'SECTION D (WARNUNG HOUSE) - PHASE 3
- T
Y--5�- M
I'M 1 5 11-1 IM
L 91,21 YE
Warming House lSe tic systern LS 1 1
Seefion D Total
CONTRACTOR
PRICING
PUBLIC WORKS
MATERIAL PRICING
Q ON M-
M
1 1*:t� -, M -
_e
IMP AM
T)LJ
$0.00
$0.00
50 M-4 Ma l
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$0.00
$0.00
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C 1 T v o f
NDOVER'
1605 CROSSTOWN BOULEVARD N.W. ANDOVER, MINNESOTA 85304 • (763J 755 -5100
FAX (763) 755 -8923 • WWW. CIANDOVER. MN. US
To: Mayor and Council Members \\
CC: ,Jim Dickinson, City Administrator V
David Berkowitz, Director Of Public Wmks/City Engineet
From: Kamrmi Kytonen, Natural Resources Technician
Subject: Award Bid /09- 10/2010 Tree Removal Contractor (Continued) -
Engineering
Date: January 26, 2010
INTRODUCTION
This item is continued from the January 19, 2010 City Council Meeting. The City
Council is requested to award the bid to Strong and Sons Total Tree. Service for the City
Contract under the contents of the Diseased Tree Removal/Sanitation Enforcement
Policy.
DISCUSSION
As apart of the Diseased Tree Removal /Sanitation Enforcement Policy, a City Contractor
is hired to remove and properly treat all dead /diseased trees marked by city staff that are
not removed by the established deadline. There were a total of bids received. They
were requested to give a bid per diameter inch for five size categories of trees. Strong
and Sons had the lowest average bid. The results of the bids areas follows:
COMPANY
0.9.9
10 -169"
17-249"
2534.9"
35'+
10
S &S Tre05om
S 1 2 1 5 1
$35.00
&ZA
$50.00
$5500
Living Waivr
Ire
$30.00
$50.00
$70.00
$90.00
$120.00
BUDGETIMPACF
Strong and Sons will invoice the City for services performed on each property. The City
Will pay the contractor and the applicable property owner will be billed/assessed.
ACTION REOU ES'1'ED
It is requested that the City Council award the bid for the Tree Removal Contractor to
Strong and Sons Total Tree Service.
Respectfully submitted,
e �eron E , on
Natural Resources Technician
Attachments: Resolution
ANDOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
To: Mayor and Council Members
CC: Jim Dickinson, City Administrator ,
David Berkowitz, Director of Public Works /City Engineer
From: Kameron Kytonen, Natural Resources Technician
Subject: Award Bid /09- 10/2010 Tree Removal Contractor (Continued) -
Engineering
Date: January 26, 2010
INTRODUCTION
This item is continued from the January 19, 2010 City Council Meeting. The City
Council is requested to award the bid to Strong and Sons Total Tree Service for the City
Contract under the contents of the Diseased Tree Removal /Sanitation Enforcement
Policy.
DISCUSSION
As a part of the Diseased Tree Removal /Sanitation Enforcement Policy, a City Contractor
is hired to remove and properly treat all dead/diseased trees marked by city staff that are
not removed by the established deadline. There were a total of 3 bids received. They
were requested to give a bid per diameter inch for five size categories of trees. Strong
and Sons had the lowest average bid. The results of the bids are as follows:
COMPANY
0 -9.9"
10- 16.9"
17- 24.9"
25- 34.9"
35
Strong and Sons
$19.50
$22.50
$25.00
$30.00
$35.00
S &S Tree
$25.00
$35.00
$40.00
$50.00
$55.00
Living Water
Tree
$30.00
$50.00
$70.00
$90.00
$120.00
BUDGET IMPACT
Strong and Sons will invoice the City for services performed on each property. The City
will pay the contractor and the applicable property owner will be billed/assessed.
ACTION REQUESTED
It is requested that the City Council award the bid for the Tree Removal Contractor to
Strong and Sons Total Tree Service.
Res ectfixlly submitted,
ameron K on
Natural Resources Technician
Attachments: Resolution /
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
MOTION by Council member
RES. NO.
to adopt the following:
A RESOLUTION ACCEPTING BIDSAND AWARDING CONTRACT FOR THE
IMPROVEMENT OF PROJECT NO. 0909 10, DISEASED TREE REMOVAUSANITATION
ENFORCEMENT
WHEREAS, pursuant to advertisement for bids, bids were received, opened and
tabulated according to law with results as follows:
Strong & Sons Total Tree Service . $26.40 per diameter inch
S & S Tree & Horticultural Specialists $41.00 per diameter inch
Living Water Tree Service $72.00 per diameter inch
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover
to hereby accept the bids as shown to indicate Strong & Sons Total Tree Service as being
the apparent low bidder.
BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter
into a contract with Strong & Sons Total Tree Service in the amount of $26.40 per
diameter inch for construction of the improvements; and direct the City Clerk to
return to all bidders the deposits made with their bids, except that the deposit of the
successful bidder and the next lowest bidder shall be retained until the contract has been
executed and bond requirements met.
MOTION seconded by Council member and adopted by the
City Council at a regular meeting this 26" day of January , 2010 , with
Council members
of the resolution, and Council members
against, whereupon said resolution was declared passed..
ATTEST:
voting in favor
CITY OF ANDOVER
Michael R. Gamache - Mayor
voting
Michelle Fanner— Deputy City Clerk
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Council member
to adopt the following:
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
IMPROVEMENT OF PROJECT NO. 09 -10 DISEASED TREE REMOVAL /SANITATION
ENFORCEMENT
WHEREAS, pursuant to advertisement for bids, bids were received, opened and
tabulated according to law with results as follows:
Strong & Sons Total Tree Service. $26.40 per diameter inch
S & S Tree & Horticultural Specialists $41.00 per diameter inch
Living Water Tree Service $72.00 per diameter inch
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover
to hereby accept the bids as shown to indicate Strong & Sons Total Tree Service as being
the apparent low bidder.
BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter
into a contract with Strong & Sons Total Tree Service in the amount of $26.40 per
diameter inch for construction of the improvements; and direct the City Clerk to
return to all bidders the deposits made with their bids, except that the deposit of the
successful bidder and the next lowest bidder shall be retained until the contract has been
executed and bond requirements met.
MOTION seconded by Council member
and adopted by the
City Council at a regular meeting this 26 day of January , 2010 with
Council members
of the resolution, and Council members
against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Michael R. Gamache - Mayor
voting in favor
voting
Michelle Hartner — Deputy City Clerk
NW9
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) ]55- 8923. WWW. CI: ANDOVER, MN. US
To: Mayor and Council Members
CC: Jim Dickinson, City Administrator
David Berkowitz, Director of Public Works/City Engineer bz
From: Karneron Kytonen, Natural Resources Technician
Subject: Discuss NPDES Requirements/10-1/Illieit Discharge Ordinance —
Engineering
Date: January 26, 2010
INTRODUCTION
Under the requirements of the National Pollutant Discharge Elimination System
(NPDES) program, the City is required to have an ordinance in place that prohibits non -
storm water discharges and to implement a program for detection and enforcement of
illicit discharges.
DISCUSSION
Staffbas drafted an Illicit Discharge Detection and Enforcement Ordinance. Much of
this came from a draft ordinance, which was prepared by the Center for Watershed
Protection, a non -profit organization.
Staff recently met with the Director of Public Works /City Engineer, Public Works
Utilities Diectm and Fire Chief to discuss the draft ordinance. The City Attorney also
has reviewed the draft ordinance and has provided comment's.
ACTION REQUESTED
Please review and provide comments on the draft ordinance.
r Ilya In lu ihed,
K n
Natural Resources' Technician
Attachments: Draft Illicit Discharge Detection and Enforcement Ordinance
0
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
To: Mayor and Council Members
CC: Jim Dickinson, City Administrator
David Berkowitz, Director of Public Works /City Engineer Dz
From: Kameron Kytonen, Natural Resources Technician
Subject: Discuss NPDES Requirements /10- I/Illicit Discharge Ordinance —
Engineering
Date: January 26, 2010
INTRODUCTION
Under the requirements of the National Pollutant Discharge Elimination System
( NPDES) program, the City is required to have an ordinance in place that prohibits non-
storm water discharges and to implement a program for detection and enforcement of
illicit discharges.
DISCUSSION
Staff has drafted an Illicit Discharge Detection and Enforcement Ordinance. Much of
this came from a draft ordinance, which was prepared by the Center for Watershed
Protection, a non - profit organization.
Staff recently met with the Director of Public Works /City Engineer, Public Works
Utilities Director and Fire Chief to discuss the draft ordinance. The City Attorney also
has reviewed the draft ordinance and has provided comments.
ACTION REQUESTED
Please review and provide comments on the draft ordinance.
Rep tfully s b 'tted,
i Kameron Kyto en
Natural Resources Technician
Attachments: Draft Illicit Discharge Detection and Enforcement Ordinance
Illicit Discharge, Detection and Enforcement
Ordinance
ORDINANC E NO.
SECTION 1. PURPOSE/INTENT
the purpose of this Ordinance is to provide for the health, safety, and general welfare of the
citizens of the City through the regulation of non -storm water discharges to the storm drainage
system to the maximmn extent practicable as required by federal and state law. This Ordinance
establishes methods for controlling the introduction of pollutants into the municipal separate
sworn sewer system (MS4) in order to comply with requirements of the National Pollutant
Discharge Elimination System (NPDGS) permitprocess. The objectives of this Ordinance are:
(1) To regulate the contribution of pollutants to the municipal separate storm sewer system
(1vIS4) by stormwater discharges by any user
(2) To prohibit Illicit Connections and Discharges to the municipal separate storm sewer
system
(3) To establish legal authority to carry out all inspection and monitoring procedures
necessary to ensure comp] lance with this Ordinance
SECTION 2. DEFINITIONS
For the purposes of this Ordinance, and unless otherwise specified herein, the following shall
mean:
Best Management Practices (BMPs): schedules of activities, prohibitions of practices, general
good housekeeping practices, pollution prevention and educational practices, maintenance
procedures, and other management practices or techniques to prevent or reduce the discharge of
pollutants directly or indirectly to stormwater, receiving waters, or stormwater conveyance
systems. BMPs also include treatment practices, operating procedures, and practices to control
site runoff, spillage or leaks, sludge or water disposal. or drainage from raw materials storage.
Or the city of Andover or its designees.
Clean Water Act "Ihe federal Water Pollution Control Act (33 U.S.C. § 1251 or seq.), and any
subsequent amendments thereto.
Construction Activity Activities subject to NPDES Construction Permits. These include
construction projects resulting in land disturbance of 1 acre or more. Such activities include but
are not limited to clearing and grubbing, grading, excavating and demolition.
Hazardous Materials Any material, including any substance, waste, or combination thereof,
including but not limited to the contents listed in Code 10 -2 -6, which because of its quantity,
Illicit Discharge, Detection and Enforcement
Ordinance
ORDINANCE NO.
SECTION 1. PURPOSEJNTENT
The purpose of this Ordinance is to provide for the health, safety, and general welfare of the
citizens of the City through the regulation of non -storm water discharges to the storm drainage
system to the maximum extent practicable as required by federal and state law. This Ordinance
establishes methods for controlling the introduction of pollutants into the municipal separate
storm sewer system (MS4) in order to comply with requirements of the National Pollutant
Discharge Elimination System ( NPDES) permit process. The objectives of this Ordinance are:
(1) To regulate the contribution of pollutants to the municipal separate storm sewer system
(MS4) by stormwater discharges by any user
(2) To prohibit Illicit Connections and Discharges to the municipal separate storm sewer
system
(3) To establish legal authority to carry out all inspection and monitoring procedures
necessary to ensure compliance with this Ordinance
SECTION 2. DEFINITIONS
For the purposes of this Ordinance, and unless otherwise specified herein, the following shall
mean:
Best Management Practices (BMPs): schedules of activities, prohibitions of practices, general
good housekeeping practices, pollution prevention and educational practices, maintenance
procedures, and other management practices or techniques to prevent or reduce the discharge of
pollutants directly or indirectly to stormwater, receiving waters, or stormwater conveyance
systems. BMPs also include treatment practices, operating procedures, and practices to control
site runoff, spillage or leaks, sludge or water disposal, or drainage from raw materials storage.
City: The City of Andover or its designees.
Clean Water Act The federal Water Pollution Control Act (33 U.S.C. § 1251 et seq.), and any
subsequent amendments thereto.
Construction Activity Activities subject to NPDES Construction Permits. These include
construction projects resulting in land disturbance of 1 acre or more. Such activities include but
are not limited to clearing and grubbing, grading, excavating and demolition.
Hazardous Materials Any material, including any substance, waste, or combination thereof,
including but not limited to the contents listed in Code 10 -2 -6, which because of its quantity,
concentration, or physical, chemical, or infectious characteristics may cause, or significantly
contribute to, a substantial present or potential hazard to human health, safety, property, or the
envirmanentwhen improperly treated, stored, transported, disposed of, or otherwise managed.
Illegal /Illicit Discharge Any direct or indirect non-storan water discharge to the storm drain
system, except as exempted in Section 7.2 of this Ordinance.
Illicit Connections An illicit connection is defined as either of the following:
Any drain or conveyance. whether on the surface or subsurface, which allows an illegal
discharge to enter the storm drain system including but not limited to any conveyances which
allow any non -storm water discharge including sewage, process wastewater, and wash water to
enter the storm drain system and any connections to the storm drain system from indoor drains
and sinks, or any drain or cons cyance connected from a commercial or industrial land use to the
storm drain system which has not been documented in plans, maps, or equivalent records and
approved by the City of Andover
Industrial Activity Activities subject to NPDES Industrial Permits as defined in 40 CPR, Section
12226 (b)(14).
National Pollutant Dischame Elimination Svstem (NPDES) Storm Water Disehmee Permit
means a permit issued by EPA (or by a Slate under authority delegated pursuant to 33 USC
§ 1342(6)) that authorizes the discharge of pollutants to waters of the United States, whether the
permit is applicable on an individual, group, or general area -wide basis.
Non -Storm Water Discharue Any discharge to the storm drain system that is not composed
entirely of storm water.
Pemon : means any individual, association, organization, partnership, firm, corporation or ether
entity recognized by law and acting as either the owner, the owner's agent, the tenant or the
occupant of the property,
Pollutant Anything which causes or contributes to pollution, Pollutants may include, but arc not
limited to those contents listed in Code 10 -2 -6 and: paints, varnishes, and solvents; oil and other
automotive fluids; non- hazardous liquid and solid wastes and yard wastes; grass clippings;
refuse, rubbish, garbage, litter, or other discarded or abandoned objects, ordinances, and
accumulations, so that same may cause or contribute to pollution; nomables; pesticides,
herbicides, and fertilizers; hazardous substances and wastes; sewage, fecal colifomr mid
pathogens; dissolved and particulate metals; animal wastes; wastes and residues that result from
constructing a building or structure; and noxious or offereavcmatter of any kind.
Premises Any building, lot, parcel of land, or portion of land whether improved or unimproved
including adjacent sidewalks and parking strips.
Storm Drainage Svstem. Publicly- owned facilities by which storm water is collected and /or
conveyed, including but not limited to any roads with drainage systems, municipal streets,
gutters, curbs, inlets, piped storm drains, pumping facilities, retention and detention basins,
natural and human -made or altered drainage chi mels, reservoirs and other drainage structures.
Storm Water Any surface flow, runoff, and drainage consisting entirely of water from any form
ofnatural precipitation, and resulting from such precipitation.
concentration, or physical, chemical, or infectious characteristics may cause, or significantly
contribute to, a substantial present or potential hazard to human health, safety, property, or the
environment when improperly treated, stored, transported, disposed of, or otherwise managed.
Illegal /Illicit Discharge Any direct or indirect non -storm water discharge to the storm drain
system, except as exempted in Section 7.2 of this Ordinance.
Illicit Connections An illicit connection is defined as either of the following:
Any drain or conveyance, whether on the surface or subsurface, which allows an illegal
discharge to enter the storm drain system including but not limited to any conveyances which
allow any non -storm water discharge including sewage, process wastewater, and wash water to
enter the storm drain system and any connections to the storm drain system from indoor drains
and sinks, or any drain or conveyance connected from a commercial or industrial land use to the
storm drain system which has not been documented in plans, maps, or equivalent records and
approved by the City of Andover.
Industrial Activity Activities subject to NPDES Industrial Permits as defined in 40 CFR, Section
122.26 (b)(14).
National Pollutant Discharge Elimination System (NPDES) Storm Water Discharge Permit
means a permit issued by EPA (or by a State under authority delegated pursuant to 33 USC
§ 1342(b)) that authorizes the discharge of pollutants to waters of the United States, whether the
permit is applicable on an individual, group, or general area -wide basis.
Non -Storm Water Discharge Any discharge to the storm drain system that is not composed
entirely of storm water.
Person : means any individual, association, organization, partnership, firm, corporation or other
entity recognized by law and acting as either the owner, the owner's agent, the tenant or the
occupant of the property.
Pollutant Anything which causes or contributes to pollution. Pollutants may include, but are not
limited to those contents listed in Code 10 -2 -6 and: paints, varnishes, and solvents; oil and other
automotive fluids; non - hazardous liquid and solid wastes and yard wastes; grass clippings;
refuse, rubbish, garbage, litter, or other discarded or abandoned objects, ordinances, and
accumulations, so that same may cause or contribute to pollution; floatables; pesticides,
herbicides, and fertilizers; hazardous substances and wastes; sewage, fecal coliform and
pathogens; dissolved and particulate metals; animal wastes; wastes and residues that result from
constructing a building or structure; and noxious or offensive matter of any kind.
Premises Any building, lot, parcel of land, or portion of land whether improved or unimproved
including adjacent sidewalks and parking strips.
Storm Drainage System. Publicly -owned facilities by which storm water is collected and /or
conveyed, including but not limited to any roads with drainage systems, municipal streets,
gutters, curbs, inlets, piped storm drains, pumping facilities, retention and detention basins,
natural and human-made or altered drainage channels, reservoirs and other drainage structures.
Storm Water Any surface flow, runoff, and drainage consisting entirely of water from any form
of natural precipitation, and resulting from such precipitation.
Stormwater Pollution Prevention Plan: A document which describes the Best Management
Practices IUMP's) and activities to be implemented by a person or business to identity sources of
pollution or contamination at a site and the actions to eliminate or reduce pollutant discharges to
Stormwater, Stormwater Conveyance Systems and /or Receiving Waters to the Maximum Extent
Practicable.
Wastewater means any water or other liquid, other than unepnlsndmted stoma water, discharged
from facility,
SECTION 3. APPLICABILITY.
This Ordinance shall apply to all water entering the storm drain system generated on any
developed and undeveloped lands unless explicitly exempted by the City.
SECTION 4. RESPONSIBILITY FORADMINLSTRATION
The City shall administer, implement, and enforce the provisions of this Ordinance. Any powers
granted or duties imposed upon the City may be delegated in writing by the City to persons or
entities acting in the beneficial interest of or in the employ ofthe City.
4.1 Inspections and Investigations
The City will perform inspections- as often as it deems necessary to ensure
compliance with this Ordinance including, but not limited to, the following: illicit
discharges are not being illegally discharged; proper corrections are made train an
initial violation; a violation is suspected; responding to a complaint; performing
corrective actions to prevent pollution.
SECTIONS. SEVERABILITY
The provisions of this Ordinance are hereby declared to be severable. If any provision, clause,
sentence, or paragraph of this Ordinance or the application thereof to any person, establishment,
or circumstances shall be held invalid, such invalidity shall not affect the other provisions or
application of this Ordinance.
SECTION 6. ULTIMATE RESPONSIBILITY
'the standards set forth herein and promulgated pursuant to this Ordinance are minimum
standards; therefore this Ordinance does not intend nor imply that compliance by any person will
ensure that there will be no contamination, pollution, nor unauthorized discharge of pollutants.
SECTION 7, DISCHARGE PROHIBITIONS.
7.1 Prohibition f Metal DiSduMeS
No person shall discharge or cause to he discharged into the municipal storm
drain system or watercourses any materials, including but not limited to pollutants
or waters containing arty pollutants that cause or contribute to a violation of
applicable water quality standards, other than storm water.
Stormwater Pollution Prevention Plan: A document which describes the Best Management
Practices (BMP's) and activities to be implemented by a person or business to identify sources of
pollution or contamination at a site and the actions to eliminate or reduce pollutant discharges to
Stormwater, Stormwater Conveyance Systems and /or Receiving Waters to the Maximum Extent
Practicable.
Wastewater means any water or other liquid, other than uncontaminated storm water, discharged
from a facility.
SECTION 3. APPLICABILITY.
This Ordinance shall apply to all water entering the storm drain system generated on any
developed and undeveloped lands unless explicitly exempted by the City.
SECTION 4. RESPONSIBILITY FOR ADMINISTRATION
The City shall administer, implement, and enforce the provisions of this Ordinance. Any powers
granted or duties imposed upon the City may be delegated in writing by the City to persons or
entities acting in the beneficial interest of or in the employ of the City.
4.1 Inspections and Investigations
The City will perform inspections as often as it deems necessary to ensure
compliance with this Ordinance including, but not limited to, the following: illicit
discharges are not being illegally discharged; proper corrections are made from an
initial violation; a violation is suspected; responding to a complaint; performing
corrective actions to prevent pollution.
SECTION 5. SEVERABILITY
The provisions of this Ordinance are hereby declared to be severable. If any provision, clause,
sentence, or paragraph of this Ordinance or the application thereof to any person, establishment,
or circumstances shall be held invalid, such invalidity shall not affect the other provisions or
application of this Ordinance.
SECTION 6. ULTIMATE RESPONSIBILITY
The standards set forth herein and promulgated pursuant to this Ordinance are minimum
standards; therefore this Ordinance does not intend nor imply that compliance by any person will
ensure that there will be no contamination, pollution, nor unauthorized discharge of pollutants.
SECTION 7. DISCHARGE PROHIBITIONS.
7.1 Prohibition of Illegal Discharges
No person shall discharge or cause to be discharged into the municipal storm
drain system or watercourses any materials, including but not limited to pollutants
or waters containing any pollutants that cause or contribute to a violation of
applicable water quality standards, other than storm water.
7.2 Exemptions
The commencement, conduct or continuance of any illegal discharge to the storm
drain system is prohibited except as described as follows:
(a) 'Cho following discharges are exempt from discharge prohibitions
established by this Ordinance: water line flushing or other potable
water sources, landscape irrigation or lawn watering, diverted
stream flows, rising ground water, ground water infiltration to
storm drains, uncontaminated pumped ground water, foundation or
footing drains (not including active groundwater dewatetiug
systems), crawl space pumps, air conditioning condensation,
springs, non - commercial washing of vehicles, natural riparian
habitat or wet -laud flows, swimming pools (if dechlorinated -
typieally less than one PPM chlorine), fire fighting activities, and
MY other water source not containing pollutants.
(b) Discharges specified in writing by the City as being necessary to
protect public health and safety.
(c) Dye testing is an allowable discharge, but requires a written
notification to the City prior to the time of the test.
(d) The prohibition shall not apply to any no rstorm water discharge .
permitted under an NPDES permit, waiveq m waste discharge
order issued to the discharger and administered under the authority
of the Federal Environmental Protection Agency, provided that the
discharger is in full compliance with all requirements of the
permit, waiver, or order and other applicable laws and regulations,
and provided that written approval has been grand for any
discharge to the storm drain system.
Prohibition of Illicit Conn ce tions
(a) The construction, use, maintenance or continued existence of illicit
connections to the storm drain is prohibited.
(b) This prohibition expressly includes, without limitation, illicit
connections made in the past, regardless of whether the connection
was permissible under law or practices applicable or prevailing at
the time of connection.
(e) Aperson is considered to be in violation of this Ordinance if the
person connects a line conveying sewage to the MS4, or allows
such a connection to continue.
7.2 Exemptions
The commencement, conduct or continuance of any illegal discharge to the storm
drain system is prohibited except as described as follows:
(a) The following discharges are exempt from discharge prohibitions
established by this Ordinance: water line flushing or other potable
water sources, landscape irrigation or lawn watering, diverted
stream flows, rising ground water, ground water infiltration to
storm drains, uncontaminated pumped ground water, foundation or
footing drains (not including active groundwater dewatering
systems), crawl space pumps, air conditioning condensation,
springs, non - commercial washing of vehicles, natural riparian
habitat or wet -land flows, swimming pools (if dechlorinated -
typically less than one PPM chlorine), fire fighting activities, and
any other water source not containing pollutants.
(b) Discharges specified in writing by the City as being necessary to
protect public health and safety.
(c) Dye testing is an allowable discharge, but requires a written
notification to the City prior to the time of the test.
(d) The prohibition shall not apply to any non -storm water discharge
permitted under an NPDES permit, waiver, or waste discharge
order issued to the discharger and administered under the authority
of the Federal Environmental Protection Agency, provided that the
discharger is in full compliance with all requirements of the
permit, waiver, or order and other applicable laws and regulations,
and provided that written approval has been granted for any
discharge to the storm drain system.
Prohibition of Illicit Connections
(a) The construction, use, maintenance or continued existence of illicit
connections to the storm drain is prohibited.
(b) This prohibition expressly includes, without limitation, illicit
connections made in the past, regardless of whether the connection
was permissible under law or practices applicable or prevailing at
the time of connection.
(c) A person is considered to be in violation of this Ordinance if the
person connects a line conveying sewage to the MS4, or allows
such a connection to continue.
SECTION 8. SUSPENSION OF MS4 ACCESS.
8.1 Suspension due to Elicit Discharges in Emergency Situations
The City may, without prior notice, suspend MS4 discharge access to a person
when such suspension is necessary to stop an actual or Ihteatened discharge which
presents or may present imminent and substantial danger to the environment, or to
the health or welfare of persons. or to the MS4 or Waters of the state. If the
violator fails to comply with a suspension order issued in an emergency, the City
may take such steps as deemed necessary to prevent or minimize damage to the
MS4 or Waters of the United States, or to minimize danger to persons.
8.2 Suspension due to the Detection of Illicit Dischage
Any person discharging to the MST in violation of this Ordinance may have their
MS4 access terminated if such termination would abate or reduce an illicit
discharge. I' he City will notify a violator of the proposed termination of its MS4
access. The violator ' may petition the City for a reconsideration and hearing.
Aperson will be in violation of This Ordinance. if the person reinstates MS4 access
to premises terminated pursuant to this Section, without the prior approval of the
City.
SECTION 9. INDUSTRIAL OR CONSTRUCTION ACTIVITY DISCHARGES.
Any person subject to an industrial or construction activity NPDES storm water discharge permit
shall comply with all provisions of such permit. Proof of compliance with said permit may be
required in a form acceptable to the City prior to the allowing of discharges to the MST
SECTION I0. MONITORING OF DISCHARGES
10.1 Applicability
This section applies to all facilities that have .stom) water disctunges
associated with industrial activity, including construction activity.
10.2 Right of Entry Provision
(a) The City shall be permitted to enter and inspect facilities subject to
regulation under this Ordinance as often as may be necessary to determine
compliance with this Ordinance. I1' a discharger has security measures in force
which require proper identification and clearance before entry into its premises,
the discharger shall make the necessary arrangements to allow access to
representatives oftlre City.
(b) Facility operators shall allow the City ready access to all parts of
the premises for the purposes of inspection, sampling examination and copying
of records that must be kept under the conditions of an NPDES permit to
discharge storm water, and the performance of any additional duties as defined by
SECTION 8. SUSPENSION OF MS4 ACCESS.
8.1 Suspension due to Illicit Discharges in Emergency Situations
The City may, without prior notice, suspend MS4 discharge access to a person
when such suspension is necessary to stop an actual or threatened discharge which
presents or may present imminent and substantial danger to the environment, or to
the health or welfare of persons, or to the MS4 or Waters of the state. If the
violator fails to comply with a suspension order issued in an emergency, the City
may take such steps as deemed necessary to prevent or minimize damage to the
MS4 or Waters of the United States, or to minimize danger to persons.
8.2 Suspension due to the Detection of Illicit Discharge
Any person discharging to the MS4 in violation of this Ordinance may have their
MS4 access terminated if such termination would abate or reduce an illicit
discharge. The City will notify a violator of the proposed termination of its MS4
access. The violator may petition the City for a reconsideration and hearing.
A person will be in violation of this Ordinance if the person reinstates MS4 access
to premises terminated pursuant to this Section, without the prior approval of the
City.
SECTION 9. INDUSTRIAL OR CONSTRUCTION ACTIVITY DISCHARGES.
Any person subject to an industrial or construction activity NPDES storm water discharge permit
shall comply with all provisions of such permit. Proof of compliance with said permit may be
required in a form acceptable to the City prior to the allowing of discharges to the MS4.
SECTION 10. MONITORING OF DISCHARGES
10.1 Applicability
This section applies to all facilities that have storm water discharges
associated with industrial activity, including construction activity.
10.2 Right of Entry Provision
(a) The City shall be permitted to enter and inspect facilities subject to
regulation under this Ordinance as often as may be necessary to determine
compliance with this Ordinance. If a discharger has security measures in force
which require proper identification and clearance before entry into its premises,
the discharger shall make the necessary arrangements to allow access to
representatives of the City.
(b) Facility operators shall allow the City ready access to all parts of
the premises for the purposes of inspection, sampling, examination and copying
of records that must be kept under the conditions of an NPDES permit to
discharge storm water, and the performance of any additional duties as defined by
state and federal law
(a) The City shall have the right to set up, on any permitted facility,
such devices as arc necessary, in the opinion of the City, to conduct monitoring
and /or sampling of the facility's storm water discharge.
(d) The City has the right to require the discharger to install monitoring
equipment as necessary. 'i'he facility's sampling and monitoring equipment shall
be maintained at all times in a safe and proper operating condition by the
discharger at its own expense. All devices used to measure stonnwater (low and
quality shall be calibrated to ensure their accuracy.
(e} Any temporary or permanent obstruction to safe and easy access to
the facility to be inspected and /or sampled shall be promptly removed by the
operator at the written or oral request of the City and shall not be replaced. The
costs of clearing such access shall be home by the operator.
(O Unreasonable delays in allowing the City access to a permitted
facility is a violation of a storm water discharge permit and of this Ordinance. A
person who is the operator of facility with an NPDPS permit to discharge storm
water commits art offense if the person denies the City access to the permitted
facility for the purpose of conducting any activity authorized or required by this
Ordinance.
(g) If the City has been refused access to any part of the premises here
which soar ter is discharged, and there is reason to believe that there may be a
violation of this Ordinance, or that there is a need to inspect and/or sample as part
of a routine inspection and sampling program designed to verify compliance with
this Ordinance or any order issued hereunder, or access is necessary to protect the
overall public health, safety, and welfare of the community, then the City may
seek issuance ofa search warrant from any court of competent jurisdiction. In the
event it becomes necessary for the City to obtain a search warrant to inspect and
enforce activity covered by this Ordinance, any person refusing access shall be
responsible for any and all coils incurred by the City in obtaining the search
warrant, including reasonable attorney's fees..
SECTION 11. REQUIREMENT TO PREVENT, CONTROL, AND REDUCE
STORM WATER POLLUTANTS BY THE USE OF BEST MANAGEMENT
PRACTICES.
The City Engineer or designee may adopt requirements identifying Best Management practices
for any activity, operation, m facility which may cause or contribute to pollution or
contamination of storm water, the storm drain system, or waters of the state. The owner or
operator shall provide- at their own expense, reasonable protection from accidental discharge of
prohibited materials or other wastes into the municipal storm drain system or watercourses
through the use of these structural and non - structural BMPs. Further- any person responsible for
a property or premise, which is, or may be, the source of an illicit discharge, may be required to
implement, at said person's expense, additional structural and non - structural BMPS to prevent the
further discharge of pollutants to the municipal separate storm sewer system. Compliance with
state and federal law.
(c) The City shall have the right to set up, on any permitted facility,
such devices as are necessary, in the opinion of the City, to conduct monitoring
and/or sampling of the facility's storm water discharge.
(d) The City has the right to require the discharger to install monitoring
equipment as necessary. The facility's sampling and monitoring equipment shall
be maintained at all times in a safe and proper operating condition by the
discharger at its own expense. All devices used to measure stormwater flow and
quality shall be calibrated to ensure their accuracy.
(e) Any temporary or permanent obstruction to safe and easy access to
the facility to be inspected and /or sampled shall be promptly removed by the
operator at the written or oral request of the City and shall not be replaced. The
costs of clearing such access shall be borne by the operator.
(f) Unreasonable delays in allowing the City access to a permitted
facility is a violation of a storm water discharge permit and of this Ordinance. A
person who is the operator of a facility with an NPDES permit to discharge storm
water commits an offense if the person denies the City access to the permitted
facility for the purpose of conducting any activity authorized or required by this
Ordinance.
(g) If the City has been refused access to any part of the premises from
which stormwater is discharged, and there is reason to believe that there may be a
violation of this Ordinance, or that there is a need to inspect and/or sample as part
of a routine inspection and sampling program designed to verify compliance with
this Ordinance or any order issued hereunder, or access is necessary to protect the
overall public health, safety, and welfare of the community, then the City may
seek issuance of a search warrant from any court of competent jurisdiction. In the
event it becomes necessary for the City to obtain a search warrant to inspect and
enforce activity covered by this Ordinance, any person refusing access shall be
responsible for any and all costs incurred by the City in obtaining the search
warrant, including reasonable attorney's fees.
SECTION 11. REQUIREMENT TO PREVENT, CONTROL, AND REDUCE
STORM WATER POLLUTANTS BY THE USE OF BEST MANAGEMENT
PRACTICES.
The City Engineer or designee may adopt requirements identifying Best Management Practices
for any activity, operation, or facility which may cause or contribute to pollution or
contamination of storm water, the storm drain system, or waters of the state. The owner or
operator shall provide, at their own expense, reasonable protection from accidental discharge of
prohibited materials or other wastes into the municipal storm drain system or watercourses
through the use of these structural and non - structural BMPs. Further, any person responsible for
a property or premise, which is, or may be, the source of an illicit discharge, may be required to
implement, at said person's expense, additional structural and non - structural BMPs to prevent the
further discharge of pollutants to the municipal separate storm sewer system. Compliance with
all terms and conditions of valid NPDES permit authorizing the dischar of storm water, to
the extent practicable, shall be deemed compliance with the provisions of this section. These
Ii shall be part of a Stormwater pollution Prevention Plan (SWTpp) as necessary for
compliance with requirements of the NPDF.S permit.
SECTION 12 WATERCOURSE PROTECTION
Every person awning property through which a watercourse passes, or such person's agent,
lessee, or occupant, shall keep and maintain that part of the watercourse within the property free
of trash, debris, excessive vegetation, and other obstacles that would pollute. contaminatc, or
significantly retard the flow of water through the watercourse. In addition, the owner, agent,
lessee and /or occupant shall maintain existing privately owned structures within or adjacent to a
watercourse, so that such structures will not become a hazard to the use, function, or physical
integrity of the watercourse.
SECTION Id. NOTIFICATION OF SPILLS.
Notwithstanding other requirements of law, as soon as any person responsible for a facility or
operation, or responsible for emergency response for a facility or operation has information of
any known or suspected release of materials which are resulting at may result in illegal
discharges or pollutants discharging into storm water, the storm drain system, or water of the
state, said person shall take all necessary steps to ensure the discovery, containment, and cleanup
of such release. in the event of such a release of hazardous materials, said person shalt
immediately notify emergency response agencies of the occurrence via emergency dispatch
services. In the event ofa release of nor-hazardous materials, said person shall notify the City in
person or by phone, facsimile or e-mail no later than the next business day. If the discharge of
prohibited materials emanates from a commercial or industrial establishment, the owner or
operator of such establishment shall also retain an on -site written record of the discharge and the
actions taken to prevent its recun'ence. Such records shall be retained for at least three years.
SECTION 14 RECORDKEEPING PROCEDURES
'I he City shall keep adequate records of all correspondence related to the contents of this
Ordinance. Records will be kept for no less than 6 years. They will include, but not be limited
to, general correspondence, reports, notes, letters, memorandums, newsletter articles,
presentations, complaints, violations and corrective actions. They may be in the form of paper
and/or electronic formals.
SECTION 15 NOTICE AND
A. General Abatement: Whenever the City deternihes that a violation of this
Ordinance is being maintained or exists, the City shall notify, in writing, the owner and occupant
of the property of such fact and order that such violation be terminated and shared. The notice
shall be served in person or by mail, and as to an absentee owner, addressed to the last known
address of the owner. If the property is unoccupied and the owner is unknown, the notice may be
served by posting of the notice oil the premises upon which the violation is located. 'Itic notice
shall describe the violation and the actions required to abate the violation and the trine limit
within which the violation must be abated. Such time limit shall be reasonable under the
all terms and conditions of a valid NPDES permit authorizing the discharge of storm water, to
the extent practicable, shall be deemed compliance with the provisions of this section. These
BMPs shall be part of a Stormwater Pollution Prevention Plan (SWPPP) as necessary for
compliance with requirements of the NPDES permit.
SECTION 12 WATERCOURSE PROTECTION
Every person owning property through which a watercourse passes, or such person's agent,
lessee, or occupant, shall keep and maintain that part of the watercourse within the property free
of trash, debris, excessive vegetation, and other obstacles that would pollute, contaminate, or
significantly retard the flow of water through the watercourse. In addition, the owner, agent,
lessee and /or occupant shall maintain existing privately owned structures within or adjacent to a
watercourse, so that such structures will not become a hazard to the use, function, or physical
integrity of the watercourse.
SECTION 13. NOTIFICATION OF SPILLS.
Notwithstanding other requirements of law, as soon as any person responsible for a facility or
operation, or responsible for emergency response for a facility or operation has information of
any known or suspected release of materials which are resulting or may result in illegal
discharges or pollutants discharging into storm water, the storm drain system, or water of the
state, said person shall take all necessary steps to ensure the discovery, containment, and cleanup
of such release. In the event of such a release of hazardous materials, said person shall
immediately notify emergency response agencies of the occurrence via emergency dispatch
services. In the event of a release of non - hazardous materials, said person shall notify the City in
person or by phone, facsimile or e-mail no later than the next business day. If the discharge of
prohibited materials emanates from a commercial or industrial establishment, the owner or
operator of such establishment shall also retain an on -site written record of the discharge and the
actions taken to prevent its recurrence. Such records shall be retained for at least three years.
SECTION 14 RECORDKEEPING PROCEDURES
The City shall keep adequate records of all correspondence related to the contents of this
Ordinance. Records will be kept for no less than 6 years. They will include, but not be limited
to, general correspondence, reports, notes, letters, memorandums, newsletter articles,
presentations, complaints, violations and corrective actions. They may be in the form of paper
and/or electronic formats.
SECTION 15 NOTICE AND ABTEMENT PROCEDURES
A. General Abatement: Whenever the City determines that a violation of this
Ordinance is being maintained or exists, the City shall notify, in writing, the owner and occupant
of the property of such fact and order that such violation be terminated and abated. The notice
shall be served in person or by mail, and as to an absentee owner, addressed to the last known
address of the owner. If the property is unoccupied and the owner is unknown, the notice may be
served by posting of the notice on the premises upon which the violation is located. The notice
shall describe the violation and the actions required to abate the violation and the time limit
within which the violation must be abated. Such time limit shall be reasonable under the
circumstances, but shall not be less than ten (10) days after service of the notice. If the notice is
not complied with within the time specified, the City Council, after notice and bearing may
cause or direct such action as is necessary to be taken to abate the violation including, but not
limited to, authm ixing the initiation of district court action to enforcement any abatement eiders
issued by the City Council.
R. Emergency Abatement When the City determines that a violation constitutes a
serious and imminent danger to the public safety or health, the City may summarily abate the
violation after a reasonable attempt to notify the owner or occupant of the property. The City
shall immediately thereafter notify, in writing, the owner and /or occupant of the premises of the
action taken. The notice shall he served in person or by registered or certified mail.
C. Costs of Abatement: The owner of premises shall be liable for all costs of a
general or emergency abatement by the City, including a twenty percent (20 %) administrative
cost. As soon as the abatement work is completed and the costs determined, the Clay shall
prepare a written notice to the owner, identifying all the work done and the costs and expenses
involved, which shall be served upon the owner of the properly in person or by registered or
certified mail, addressed to the last known address of the owner. If the property is unoccupied
and the owner is unknown, the notice may be served by posting of the notice on the premises.
Such notice shall farther provide that if the total amount is not paid to the City within sixty (60)
days, or within a later period of time as determined by the City upon the owner's request, the
costs, expenses and maximum allowable interest shall be collected as an unpaid special
assessment pursuant to Minn. Star. § #29.101. '1 City may also seek to recover such costs in an
action against the owners, occupants or other responsible parties. The sanctions and remedies
herein are not exclusive and the city may also proceed by any legal remedy including injunction,
declaratory action, criminal penalties or otherwise.
SECTION 16 APPEAL OF NOTICE OF VIOLATION
Any person receiving a Notice of Violation may appeal the determination of the City. The notice
of appeal must be received within seven (])_da from the date of the Notice of Violation.
Hearing on the appeal before the City Council shall take place within fifteen (15) days from the
date of receipt of the notice of appeal. I he decision of the municipal authority or their designee
shall be final.
SECTION 17 INJUNCTIVE RELIEF
It shall be unlawful for any person to violate any provision or fail to comply with any of the
requirements of this Ordinance. If a person has violated or continues to violate the provisions of
this Ordinance, the City may petition for a preliminary or permanent injunction restraining the
person from activities which would create further violations of compel the person to perform
abatement or remediation of the violation.
SECTION 18 COMPENSATOHYACTION
In lieu of enRmeement proceedings, penalties, and remedies authorized by this Ordinance, the
City may impose upon a violator altencone compensatory actions, such as attendance at
compliance workshops, creek cleanups, etc.
circumstances, but shall not be less than ten (10) days after service of the notice. If the notice is
not complied with within the time specified, the City Council, after notice and hearing, may
cause or direct such action as is necessary to be taken to abate the violation including, but not
limited to, authorizing the initiation of district court action to enforcement any abatement orders
issued by the City Council.
B. Emergency Abatement: When the City determines that a violation constitutes a
serious and imminent danger to the public safety or health, the City may summarily abate the
violation after a reasonable attempt to notify the owner or occupant of the property. The City
shall immediately thereafter notify, in writing, the owner and /or occupant of the premises of the
action taken. The notice shall be served in person or by registered or certified mail.
C. Costs of Abatement: The owner of the premises shall be liable for all costs of a
general or emergency abatement by the City, including a twenty percent (20 %) administrative
cost. As soon as the abatement work is completed and the costs determined, the City shall
prepare a written notice to the owner, identifying all the work done and the costs and expenses
involved, which shall be served upon the owner of the property in person or by registered or
certified mail, addressed to the last known address of the owner. If the property is unoccupied
and the owner is unknown, the notice may be served by posting of the notice on the premises.
Such notice shall further provide that if the total amount is not paid to the City within sixty (60)
days, or within a later period of time as determined by the City upon the owner's request, the
costs, expenses and maximum allowable interest shall be collected as an unpaid special
assessment pursuant to Minn. Stat. §429.101. The City may also seek to recover such costs in an
action against the owners, occupants or other responsible parties. The sanctions and remedies
herein are not exclusive and the city may also proceed by any legal remedy including injunction,
declaratory action, criminal penalties or otherwise.
SECTION 16 APPEAL OF NOTICE OF VIOLATION
Any person receiving a Notice of Violation may appeal the determination of the City. The notice
of appeal must be received within seven (7) from the date of the Notice of Violation.
Hearing on the appeal before the City Council shall take place within fifteen (15) days from the
date of receipt of the notice of appeal. The decision of the municipal authority or their designee
shall be final.
SECTION 17 INJUNCTIVE RELIEF
It shall be unlawful for any person to violate any provision or fail to comply with any of the
requirements of this Ordinance. If a person has violated or continues to violate the provisions of
this Ordinance, the City may petition for a preliminary or permanent injunction restraining the
person from activities which would create further violations or compel the person to perform
abatement or remediation of the violation.
SECTION 18 COMPENSATORY ACTION
In lieu of enforcement proceedings, penalties, and remedies authorized by this Ordinance, the
City may impose upon a violator alternative compensatory actions, such as attendance at
compliance workshops, creek cleanups, etc.
SECTION 19 VIOLATIONS DEEMED PUBLIC NUISANCE
In addition to the enforcement processes and penalties provided. any condition caused or
permitted to exist in violation of any of the provisions of this Ordinance is a throat to public
health, safety, and welfare, and is declared and deemed a nuisance, and may be sununarily abated
or restored at the violator's expense, and /or a civil action to abate, enjoin, or otherwise compel
the cessation of such nuisance may be taken.
SECTION 20 PENALTIES:
A. Financial Penalty: Upon the first abatement of a nuisance. the property shall be
subject only to the costs outlined in Section U of this chapter. An additional financial penalty
will be imposed on properties that have a second violation abated, as determined by are City
Council. Each successive violation abated thereafter shall be subject to a ctuulatve penalty per
occurrence as determined by are City Council.
D. Misdemeanor Penally: Any person violating any provision of this chapter shall be
guilty of misdemeanor and, upon conviction thereof, shall be punished in accordance with the
provisions as defined by state law,
SECTION 21 REMEDIES NOT EXCLUSIVE
The remedies listed in this Ordinance are not exclusive of any other remedies available under
any applicable federal, state or local law and it is within the discretion of die City of Andover to
seek cumulative remedies.
SECTION 22 ADOPTION OF ORDINANCE
This Ordinance shall be in full force and effect _ days after its final passage and adoption. Alt
prior ordinances and pans of ordinances in conflict with this Ordinance are hereby repealed.
PASSED AND ADOPTED this day of 20 by the following vote:
SECTION 19 VIOLATIONS DEEMED A PUBLIC NUISANCE
In addition to the enforcement processes and penalties provided, any condition caused or
permitted to exist in violation of any of the provisions of this Ordinance is a threat to public
health, safety, and welfare, and is declared and deemed a nuisance, and may be summarily abated
or restored at the violator's expense, and/or a civil action to abate, enjoin, or otherwise compel
the cessation of such nuisance may be taken.
SECTION 20 PENALTIES:
A. Financial Penalty: Upon the first abatement of a nuisance, the property shall be
subject only to the costs outlined in Section 15 of this chapter. An additional financial penalty
will be imposed on properties that have a second violation abated, as determined by the City
Council. Each successive violation abated thereafter shall be subject to a cumulative penalty per
occurrence as determined by the City Council.
B. Misdemeanor Penalty: Any person violating any provision of this chapter shall be
guilty of a misdemeanor and, upon conviction thereof, shall be punished in accordance with the
provisions as defined by state law.
0 x911_ Y_c11►i►3�:i Tim IJ I �[.Y►`[/7111 `C�1[fjy ►y �I
The remedies listed in this Ordinance are not exclusive of any other remedies available under
any applicable federal, state or local law and it is within the discretion of the City of Andover to
seek cumulative remedies.
SECTION 22 ADOPTION OF ORDINANCE
This Ordinance shall be in full force and effect _ days after its final passage and adoption. All
prior ordinances and parts of ordinances in conflict with this Ordinance are hereby repealed.
PASSED AND ADOPTED this day of , 20 by the following vote:
C A I T Y OF
NDOVE
1685 CROSSTOWN BOULEVARD N.W, . ANDOVER, MINNESOTA 55300. (763) 755 -5100
FAX (763) 755 -8923 . W W W.CL0.NUOVER.MN.US
TO; Mayor and Council Members
CC: Jim Dickinson, City AdminiStOmm
FROM: David D. Berkowitz, Director of Public Works /City Engineer
SUBJECT: Public Works Street Department Maintenance Items
DATE: January26,2010
INTRODUCTION
The Andover Street Maintenance Department operations and personnel will be reviewed with the City
Council at the meeting.
DISCUSSION
In 2009 the Parks and Utilities Maintenance divisions within the City of Andover were featured with
statistics and personnel. For 2010 the two remaining divisions will be featured starting with the Street
Department. The two things in which this item will focus on is Street Department work plan and
goals and current Street Department personnel. At a future workshop in 2010 the Vehicle
Maintenance division will be discussed.
ACTION REQUIRED
No action is required. This item is for discussion and updates.
Respectfully ( submitted,
David D. Berkowitz
Attachments: Street/Sign Department (Work Plan &Goals) &Department Monthly Breakdown
IN
Y 0 F
O j V L
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, Director of Public Works /City Engineer
SUBJECT: Public Works Street Department Maintenance Items
DATE: January 26, 2010
INTRODUCTION
The Andover Street Maintenance Department operations and personnel will be reviewed with the City
Council at the meeting.
DISCUSSION
In 2009 the Parks and Utilities Maintenance divisions within the City of Andover were featured with
statistics and personnel. For 2010 the two remaining divisions will be featured starting with the Street
Department. The two things in which this item will focus on is Street Department work plan and
goals and current Street Department personnel. At a future workshop in 2010 the Vehicle
Maintenance division will be discussed.
ACTION REQUIRED
No action is required. This item is for discussion and updates.
Respectfully submitted,
a
David D. Berkowitz
,n
Attachments: Street/Sign Department (Work Plan & Goals) & Department Monthly Breakdown
STREET /SIGNS DEPARTMENT
Department Work Plan and Goals
The Street Department is responsible for maintaining approximately 197 miles of City
Streets (over 400 lane miles), 335 cul -de -sacs, 7 miles of gravel roads, facility parking
lots, Community Ccntcr/YMCA parking lot and any park parking lot that has to stay open
in the winter months. Staff maintains these streets mid puking lots with ten large plow
trucks, one grader, one loader and eight I -ton trucks.
Plans for the future include categorizing projected work projects and departmental
priorities, some of which may be seasonal tasks and projects. Staff will continue to work
on projects such as road repairs, street sweeping, snow removal, general maintenance of
streets and right -of -ways and sign maintenance.
Goals for the department include utilizing and minimizing the amount of departmental
man -hours to accomplish work Tani sets and tasks to effectively get the job completed.
To achieve this staff needs to be allowed more training/education, rvmmtmieadon tools
and equipment in the department. The department tries to stay within the budgetary
guidelines for projected expenditures. The first and primary goal stressed is safety in the
workplace and for the public. Staff strives for public satisfaction first and employee
satisfaction second, working along with departmental cooperation. Staff tries to develop
short and long -range work plans for the Supervisor and employees regarding necessary
training to complete projects in the department. This department works closely with the
Director of Public Works, Engineering Department and other city staff on planning
projects for current and future issues regarding streets. The public is also provided with
as much information as possible to help keep them informed and current on road issues,
projects and street enhancements.
Personnel
Irwin Russell is the Street Maintenance Supervisor and has worked with the city for lb
years. Irwin sees to the overall day-to-day operations of the department He plans the
yearly budget, CIP, schedules work projects, makes the call for plowing needs, assigns
job tasks, plans training/education and completes annual employee performance
evaluations. Irwin has to be receptive and responsive to resident concerns and complaints
and handles many customer service calls in a professional and courteous marmot.
Merl Prochniak is leadperson and has been with the department for 12 years. He is
responsible to perform the Supervisor's tasks in his absence, along with all other Street
Department tasks listed below.
Members of the Street Department include Chris Olson - 19 years, Jerry Kroll - l5
years, Jeff Okerstro n - 15 years and Andy Kerney -14 years. These employees are
responsible for street repairs, maintenance, mow removal, salting/sanding. sweeping,
cleaning street debris (includes dead animals), trimming or removing trees mid brush,
ditch mowing, bridge maintenance, maintaining equipment and vehicles and pavement
markings, which includes 140 locations plus the Community Center /YMCA parking lots.
STREET /SIGNS DEPARTMENT
Department Work Plan and Goals
The Street Department is responsible for maintaining approximately 197 miles of City
streets (over 400 lane miles), 335 cul -de -sacs, 7 miles of gravel roads, facility parking
lots, Community Center /YMCA parking lot and any park parking lot that has to stay open
in the winter months. Staff maintains these streets and parking lots with ten large plow
trucks, one grader, one loader and eight 1 -ton trucks.
Plans for the future include categorizing projected work projects and departmental
priorities, some of which may be seasonal tasks and projects. Staff will continue to work
on projects such as road repairs, street sweeping, snow removal, general maintenance of
streets and right -of -ways and sign maintenance.
Goals for the department include utilizing and minimizing the amount of departmental
man-hours to accomplish work projects and tasks to effectively get the job completed.
To achieve this staff needs to be allowed more training/education, communication tools
and equipment in the department. The department tries to stay within the budgetary
guidelines for projected expenditures. The first and primary goal stressed is safety in the
workplace and for the public. Staff strives for public satisfaction first and employee
satisfaction second, working along with departmental cooperation. Staff tries to develop
short and long -range work plans for the Supervisor and employees regarding necessary
training to complete projects in the department. This department works closely with the
Director of Public Works, Engineering Department and other city staff on planning
projects for current and future issues regarding streets. The public is also provided with
as much information as possible to help keep them informed and current on road issues,
projects and street enhancements.
Personnel
Irwin Russell is the Street Maintenance Supervisor and has worked with the city for 16
years. Irwin sees to the overall day -to -day operations of the department. He plans the
yearly budget, CIP, schedules work projects, makes the call for plowing needs, assigns
job tasks, plans training/education and completes annual employee performance
evaluations. Irwin has to be receptive and responsive to resident concerns and complaints
and handles many customer service calls in a professional and courteous manner.
Merl Prochniak is leadperson and has been with the department for 12 years. He is
responsible to perform the Supervisor's tasks in his absence, along with all other Street
Department tasks listed below.
Members of the Street Department include Chris Olson —19 years, Jerry Kroll —15
years, Jeff Okerstrom — 15 years and Andy Karney —14 years. These employees are
responsible for street repairs, maintenance, snow removal, salting/sanding, sweeping,
cleaning street debris (includes dead animals), trimming or removing trees and brush,
ditch mowing, bridge maintenance, maintaining equipment and vehicles and pavement
markings, which includes 140 locations plus the Community Center/YMCA parking lots.
Operating small hand tools and conning heavy equipment such as the grader, loader,
backhoe, sweepers, brush chipper, bobcat, bucket truck and spray patcher, is required by
all staff in the department. Staff also assists with projects in the Facility Maintenance
Department as needed and the Sign Department as necessary.
Denny Madden is responsible for the Sign Department and has been with the city for 14
years. Denny makes, repairs, installs and keeps inventory of all city signs. He is also
responsible to keep SignView data current and correct. He collects the data on every
sign, identifies the sign with a number, engraves it and enters it in a GPs unit. The Sign
Department is on call 24 -7 for emergency repair /replacement of signs knocked down or
damaged in vehicle accidents, vandalism or stolen. Other Street Department personnel
assist in this department as needed. Denny also works with the Street Department on
variousjob tasks such as plowing /salting streets.
Significant Issues
At the present time, we don't have any major issues, but with the growth of the city,
updating and replacing vehicles and equipment are key elements that allow us to do our
jobs adequately. Another consideration is expansion of building storage for equipment,
vehicles and a salt /sand storage facility.
Significant Accomplishments
Because of the variety of personnel talents in the Street Department it is very self-
sufficient. We have several individuals who can operate a variety of the equipment,
which allows specific equipment to be operated at at times. One example is the new
Roses spray patcher truck. This is a one -roan operation and has allowed us to prolong
the life of older streets until they can be in the budget for reconstruction.
Operating small hand tools and running heavy equipment such as the grader, loader,
backhoe, sweepers, brush chipper, bobcat, bucket truck and spray patcher, is required by
all staff in the department. Staff also assists with projects in the Facility Maintenance
Department as needed and the Sign Department as necessary.
Denny Madden is responsible for the Sign Department and has been with the city for 14
years. Denny makes, repairs, installs and keeps inventory of all city signs. He is also
responsible to keep SignView data current and correct. He collects the data on every
sign, identifies the sign with a number, engraves it and enters it in a GPS unit. The Sign
Department is on call 24 -7 for emergency repair /replacement of signs knocked down or
damaged in vehicle accidents, vandalism or stolen. Other Street Department personnel
assist in this department as needed. Denny also works with the Street Department on
various job tasks such as plowing/salting streets.
Significant Issues
At the present time, we don't have any major issues, but with the growth of the city,
updating and replacing vehicles and equipment are key elements that allow us to do our
jobs adequately. Another consideration is expansion of building storage for equipment,
vehicles and a salt/sand storage facility.
Significant Accomplishments
Because of the variety of personnel talents in the Street Department it is very self -
sufficient. We have several individuals who can operate a variety of the equipment,
which allows specific equipment to be operated at all times. One example is the new
Rosco spray patcher truck. This is a one -man operation and has allowed us to prolong
the life of older streets until they can be in the budget for reconstruction.
Street Department Breakdown
January, February, March, November, December:
Plow (sand/salt) streets, Community Center /YMCA parking lot, City facility parking lots
and any park puking lots required to stay open during the "inter months. Wing back
snow banks as needed. Grade gravel roads as needed.
January, February:
Assist Facility Maintenance Department with painting and construction projects at
various city facilities and Fire Stations.
March, April.
Removc plows, sanders, brine ranks, snow blower from trucks, grader and tractor. Install
mower deck on tractor, mount hot patcher on single axle truck. Install and remove
weight limit signs. Repair or patch potholes with hot mix (hot mix availability later part
of March, most hot mix plants open in April). Repair pothole areas with cold patch as
needed. when hot mix is not yet available.
April, May:
Spring street sweeping operations being in April weather permitting. Repairany sod
damage from plowing in residential areas with black did and seed. Resume scheduled
weekly grading of gravel roads and haul Class 5 to texture road conditions. Grading
starts as soon as possible and continues into the fall. Set up Public Works facility for
spring Recycling Day in April.
Spring and fall:
Promote and advertise Adopt -A -City Street program the City newsletter and web
site. Work with existing clean up groups to ensure spring and fall street clean up takes
place. Organize clean up dates, supplies and garbage bag pick up dates.
May, June, July, August, September:
Shouldering — replace, fix, upgrade. City street repairs that can consist of cut out, mill,
patch or overlay. Designated seal coat area is considered a priority in order to make sine
all repairs to streets are completed prior to seal coat Weed control — guardrails and
bridges, mediums. Mowing along roadways and City out lots. Striping crosswalks and
pavement markings, assist in bridge maintenance, clean spillways and catch basins.
Inspection in August of seal coat project areas, which takes approximately 4-6 days. Re-
sweep seal coat areas as needed and may require several sweepings. Begin fall sweeping
on all City streets.
Fun Fest preparations in July: set up, fencing, barricades, traffic signs, clean up.
Set up Public Works facility for fall Recycling Day in September.
October:
Install plows, sanders, and brine tanks on all plow trucks, loader, grader and snow blower
on tractor.
Street Department Breakdown
January, February, March, November, December:
Plow (sand/salt) streets, Community Center /YMCA parking lot, City facility parking lots
and any park parking lots required to stay open during the winter months. Wing back
snow banks as needed. Grade gravel roads as needed.
January, February:
Assist Facility Maintenance Department with painting and construction projects at
various city facilities and Fire Stations.
March, April.
Remove plows, sanders, brine tanks, snow blower from trucks, grader and tractor. Install
mower deck on tractor, mount hot patcher on single axle truck. Install and remove
weight limit signs. Repair or patch potholes with hot mix (hot mix availability later part
of March, most hot mix plants open in April). Repair pothole areas with cold patch as
needed, when hot mix is not yet available.
April, May:
Spring street sweeping operations being in April weather permitting. Repair any sod
damage from plowing in residential areas with black dirt and seed. Resume scheduled
weekly grading of gravel roads and haul Class 5 to restore road conditions. Grading
starts as soon as possible and continues into the fall. Set up Public Works facility for
spring Recycling Day in April.
Spring and fall:
Promote and advertise Adopt -A -City Street program through the City newsletter and web
site. Work with existing clean up groups to ensure spring and fall street clean up takes
place. Organize clean up dates, supplies and garbage bag pick up dates.
May, June, July, August, September:
Shouldering — replace, fix, upgrade. City street repairs that can consist of cut out, mill,
patch or overlay. Designated seal coat area is considered a priority in order to make sure
all repairs to streets are completed prior to seal coat. Weed control — guardrails and
bridges, mediums. Mowing along roadways and City out lots. Striping crosswalks and
pavement markings, assist in bridge maintenance, clean spillways and catch basins.
Inspection in August of seal coat project areas, which takes approximately 4 -6 days. Re-
sweep seal coat areas as needed and may require several sweepings. Begin fall sweeping
on all City streets.
Fun Fest preparations in July: set up, fencing, barricades, traffic signs, clean up.
Set up Public Works facility for fall Recycling Day in September.
October:
Install plows, sanders, and brine tanks on all plow trucks, loader, grader and snow blower
on tractor.
Ongoing Work Tasks:
o Trcc/bmsh trimming and removal
o Pothole patching with spray patcher and hot patch
o Debris /trash clean up from roadside
o Clean catch basins
o Clean work areas and outside storage areas
o Grease and clean vehicles and equipment
o Continue sweeping of Community Center /YMCA parking lots weekly from April
to October
o Assist with Facility Maintenance as requested on various projects
Special Requests (residential, staff, contractors):
o Sweep areas involved in newconstruetion
o Remove trees/bmsh per request by staff
o Assist in curb restoration projects such as back 511, seed/sod, asphalt repair, etc.
o Curb repair
Various Items:
o Attend various training sessions
a Sign off on Plat Reviews
a Attend various weekly meetngs and pre con meetings.
SIONDEPARTMENT
January — December Ongoing:
o Review new and old development plans for placement of signs provided by City
Staff (Engineering Department)
o Sign replacement by zone as supplied by the Engineering Department
o Collect data for Si identify sign, engrave and enter on GPS. Complete
necessary paperwork for SignV iew entry.
o Inventory signs, repair and/or replace signs, replace stock
o Provide data for yearly budget
o Clean up sign storage area and damaged signs
o Continue to matte new 9" replacement meet signs
o Install weight limit signs in the spring
o Install Recycling Day signs spring and tall
a Lettering and numbering for all City vehicles including Fire Department
o Make and set up signs for Fun Feat, barricades and sign boards
o Make signs for parks, trails mid Community Center
o Make special signs requested by City staff such as zoning signs
o Other special sign requests, such as Adopt -A -Park and Adopt -A -City Street
Ongoing Work Tasks:
o Tree/brush trimming and removal
o Pothole patching with spray patcher and hot patch
o Debris /trash clean up from roadside
o Clean catch basins
o Clean work areas and outside storage areas
o Grease and clean vehicles and equipment
o Continue sweeping of Community Center /YMCA parking lots weekly from April
to October
o Assist with Facility Maintenance as requested on various projects
Special Requests (residential, staff, contractors):
o Sweep areas involved in new construction
o Remove trees/brush per request by staff
o Assist in curb restoration projects such as back fill, seed/sod, asphalt repair, etc.
o Curb repair
Various Items:
Attend various training sessions
Sign off on Plat Reviews
Attend various weekly meetings and pre con meetings
SIGNDEPARTMENT
January — December Ongoing.
o Review new and old development plans for placement of signs provided by City
Staff (Engineering Department)
o Sign replacement by zone as supplied by the Engineering Department
o Collect data for SignView, identify sign, engrave and enter on GPS. Complete
necessary paperwork for SignView entry.
o Inventory signs, repair and/or replace signs, replace stock
o Provide data for yearly budget
o Clean up sign storage area and damaged signs
o Continue to make new 9" replacement street signs
o Install weight limit signs in the spring
o Install Recycling Day signs spring and fall
o Lettering and numbering for all City vehicles including Fire Department
o Make and set up signs for Fun Fest, barricades and sign boards
o Make signs for parks, trails and Community Center
o Make special signs requested by City staff such as zoning signs
o Other special sign requests, such as Adopt -A -Park and Adopt -A -City Street
1635 CROSSTOWN BOULEVARD A . •ANDOVER. MINNESOTA 55304 • (763) 755 -5100
FAX ( 763) 755 -8923 • W W W. CI. ANDOVER. MN. US
TO: Mayor and Council Members ���
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, Director of Pub t rks /City Engineer
SUBJECT: Discuss Salt Storage- Engineering
DATE: January 26, 2010
INTRODUCTION
The City Council is requested to discuss the construction of a salt storage facility on the Public Works
site.
DISCUSSION
The City currently purchases salt from Anoka County. In the past this has been a very effective
relationship due to the fact that the counties salt storage is in the City of Andover and the cost was
reasonable to justify utilizing their facility. In the past few years the county has continued to increase
the salt charge as well along with charging a 15% administration fee. As identified in the attached
email from Doug Fischer the Anoka County Engineer, the price we pay for salt is $17.73 per tan more
than what the county pays. This is a 30 % mark up.
The cost to construct a salt storage Facility to meet the City's current storage needs is $150,000. This
cost includes grading the site, placing 8° of Class 5 base, 5" of bituminous and constructing the
structure. On average over the past 6 years the City has used 1650 tons of salt per year. At the current
up charge rate of $17.73 per ton ($29,254.50 per year) a salt storage facility would have a payback of
approximately 5 yews. There are annual equipment and facility maintenance costs that are estimated
to cost between $4,000 and $6,000 per year which would adjust the payback to 6.5 years.
The warranty on the fabric panels is 15 years with the potential for these panels to last much longer
with proper maintenance. This structure also has the ability for expansion as the City grows,
BUDGETIMPACT
The operation cost savings would be utilized to pay the debt service for the salt storage facility. After
the debt is paid, the budget impact would save the City thousands of dollars in operations cost per
year
The City Council is requested to discuss the potential for a salt storage facility and direct staff on how
to proceed.
Respectfully submitted,
.— I
� D. B.
David D. Berkowitz
Attachments:Pictures (Cover -All Salt Storage) Email from Doug Fischer & Public Works Site Plan
Inn r
• V,y�: �1
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, Director of Pub 1 rks /City Engineer
SUBJECT: Discuss Salt Storage - Engineering
DATE: January 26, 2010
INTRODUCTION
The City Council is requested to discuss the construction of a salt storage facility on the Public Works
site.
DISCUSSION
The City currently purchases salt from Anoka County. In the past this has been a very effective
relationship due to the fact that the counties salt storage is in the City of Andover and the cost was
reasonable to justify utilizing their facility. In the past few years the county has continued to increase
the salt charge as well along with charging a 15% administration fee. As identified in the attached
email from Doug Fischer the Anoka County Engineer, the price we pay for salt is $17.73 per ton more
than what the county pays. This is a 30% mark up.
The cost to construct a salt storage facility to meet the City's current storage needs is $150,000. This
cost includes grading the site, placing 8" of Class 5 base, 5" of bituminous and constructing the
structure. On average over the past 6 years the City has used 1650 tons of salt per year. At the current
up charge rate of $17.73 per ton ($29,254.50 per year) a salt storage facility would have a payback of
approximately 5 years. There are annual equipment and facility maintenance costs that are estimated
to cost.between $4,000 and $6,000 per year which would adjust the payback to 6.5 years.
The warranty on the fabric panels is 15 years with the potential for these panels to last much longer
with proper maintenance. This structure also has the ability for expansion as the City grows.
BUDGETIMPACT
The operation cost savings would be utilized to pay the debt service for the salt storage facility. After
the debt is paid, the budget impact would save the City thousands of dollars in operations cost per
year.
ACTION REQUIRED
The City Council is requested to discuss the potential for a salt storage facility and direct staff on how
to proceed.
�Respectfully submitted,
G .
David D. Berkowitz
Attachments: Pictures (Cover -All Salt Storage), Email from Doug Fischer & Public Works Site Plan
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Dave Berkowitz
From: Doug Fischer [Doug .Fischer @co.anoka.mnOl
Sent: Thursday, December 24, 200911'AS AM
To: Dave Berkowitz
Subject: Re'. FW: Salt Charge
,y Dave, here is haw we calculate salt charges for anyone who buys salt from our Bunker
'F Facility:
Cost of salt (delivered): $59.31 /ton
Loading Charge (labor and equipment): $2.91 /tan Salt Storage Charge (building depreciation):
$4.] /ton
Subtotal: $66.99
Then for any material sale we make (salt, sand, signs, culverts, etc.), we add on a 15%
overhead charge This makes the final salt cost $71.04 /to n.
So the information that you received is correct. If you have any further questions, please
let me know.
Doug
T(vs .1 S 30 307 incrc�fre.,J
Douglas W. Fischer, P.E.
County Engineer
Anoka County Highway Department
1440 Bunker Lake Boulevard NW
Andover, MN 55304
Phone: 163 -862 -4213
Fax: 763- 862 -4281
E -mail: doug.fischer(dco.anoka.mn.us
At the Anoka County Highway Department, our Passion is your safe way home.
>>> "Dave Berkowitz" 4 D.Berkowitz(0andovermn.gov > 12/11/3009 3:28 PM
Doug,
I would like to set up a time next week to meet a discuss this. How about Tuesday (12/15)
afternoon, anytime after 1:30pm?
- - - -- original Message--- -
From: Dave Berkowitz
Sent: Thursday, December 03, 2009 9:41 AM
To: Doug.Fischer @co.ancka.mn.us
Subject: Salt Charge
$- FDoug,
Attached is the letter that Fred Edstrom sent to the Ci
winter season. The State contract shows that the count
The letter indicated that we will have to pay $66.99/TN
That brings are total to $77.01 That calculates to
:y regarding salt charges for this
r pays $55.49/TN for the Bunker site.
plus a15% Admin and Overhead charge
a 28% increase
L �'TtiS
3g."lL7e :.wee s...
Dave Berkowitz
From: Doug Fischer [Doug. Fischer @co.anoka.mn. us]
Sent: Thursday, December 24, 2009 11:46 AM
To: Dave Berkowitz
Subject: Re: FW: Salt Charge
�y Dave, here is how we calculate salt charges for anyone who buys salt from our Bunker
7e facility:
Cost of salt (delivered): $59.31/ton
Loading Charge (labor and equip ment): $2.91 /ton Salt Storage Charge (building depreciation):
$ 4.77 /ton
Subtotal: $66.99
Then for any material sale we make (salt, sand, signs, culverts, etc.), we add on a 15%
overhead charge This makes the final salt cost $77.04/to
So the information that you received is correct. If you have any further questions, please
let me know.
Doug
1 S 1 S °L 3 ago 1 V1 c rc_cS_e2J
Douglas W. Fischer, P.E.
County Engineer
Anoka County Highway Department
1440 Bunker Lake Boulevard NW
Andover, MN 55304
Phone: 763 - 862 -4213
Fax: 763 - 862 -4201
E -mail: doug.fischer(@co.anoka.mn.us
At the Anoka County Highway Department, our Passion is your safe way home.
>>> "Dave Berkowitz" < D.Berkowitz(@andovermn.gov > 12/11/2009 3 :28 PM
Doug,
I would like to set up a time next week to meet a discuss this. How about Tuesday (12/15)
afternoon, anytime after 1:30pm?
- - - -- Original Message---- -
From: Dave Berkowitz
Sent: Thursday, December 03, 2009 9:47 AM
To: Doug.Fischer @co.anoka.mn.us
Subject: Salt Charge
Doug,
Attached is the letter that Fred Edstrom sent to the City regarding salt charges for this
winter season. The State contract shows that the county pays $55.49/TN for the Bunker site.
The letter indicated that we will have to pay $66.99/TN plus a 15% Admin and Overhead charge.
That brings are total to $77.00/TN. That calculates to a 28% increase
1
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C I T Y O F
NDOVERAW
1885 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 r (763) 755 -5100
FAX (763) 755 -8923 . WW I. ANDOVER.MWUS
TO: Mayor and Council Members
CC; Jim Dickinson, City Adramistmv
PROM: David D. Berkowitz, Director of Public Works /City Engineer
SUBJECT: Discuss MSA Routes- Engineering
DATE: Jamouy26,2010
INTRODUCTION
Each year the City is required to submit a certification of raileage form to MnDOT which certifies the
total roadway miles in the City. This form is the basis for determining the allowable mileage in the
City that can be designated as Municipal State Aid (MSA) roadways, for which the City receives
funding from the state for construction and maintenance.
Twenty percent (20 %) of the total mileage in the City can be designated as MSA routes. To comply
with this requirement, the City will need to revoke 0.45 miles from the current MSA system.
DISCUSSION
During the summer / fall of City staff field verified all street lengths in the City with an
electronic distance measuring device. This data was input into our pavement management system and
is the data that was used in the 2008 Certification of Mileage. This work based upon the updated
pavement management database resulted in an additional 3.88 miles of previously unreported roadway
miles within the City. This allowed the City to designate additional MSA mileage last year.
Staff completed the audit / quality control check of am pavement management system in the summer
of 2009. Our 2009 audit resulted in a decrease of 2.24 miles of roadway in the City compared to our
2008 report. The discrepancy was due to the original pavement management database being set up by
our consultant with two County Roads included with the City road segments.
The net result after the completion of our system audit is 1.64 miles of roadway that were never
reported in years prior to 2008 (3.88- 2.24). Based upon our completed audit and the 2009
Certification of Mileage, the City currently bas an excess of 0.45 miles of MSA routes designated.
Staff reviewed Andover's current MSA system and recommends the following segments for
revocation to comply with shuts aid rates regulating MSA mileage:
1. 198 430 -20 (0.25 miles) Banker Lake Blvd Frontage Road - Heather St. to Crooked Lake Blvd
2. 198 - 135 -05 (0.25 miles) Verdin Street — South Coon Creek Drive to Andover Boulevard
These segments are depicted on the attached map. These are both non - existing segments. Revocation
of these two segments would result in 0.5 miles revoked, meeting the minimum requirement of
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100
FAX (763) 755 -8923 • WW I.ANDOVER.MN.US
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, Director of Public Works /City Engineer
SUBJECT: Discuss MSA Routes - Engineering
DATE: January 26, 2010
1
INTRODUCTION
Each year the City is required to submit a certification of mileage form to MnDOT which certifies the
total roadway miles in the City. This form is the basis for determining the allowable mileage in the
City that can be designated as Municipal State Aid (MSA) roadways, for which the City receives
funding from the state for construction and maintenance.
Twenty percent (20 %) of the total mileage in the City can be designated as MSA routes. To comply
with this requirement, the City will need to revoke 0.45 miles from the current MSA system.
DISCUSSION
During the summer / fall of 2008, City staff field verified all street lengths in the City with an
electronic distance measuring device. This data was input into our pavement management system and
is the data that was used in the 2008 Certification of Mileage. This work based upon the updated
pavement management database resulted in an additional 3.88 miles of previously unreported roadway
miles within the City. This allowed the City to designate additional MSA mileage last year.
Staff completed the audit / quality control check of our pavement management system in the summer
of 2009. Our 2009 audit resulted in a decrease of 2.24 miles of roadway in the City compared to our
2008 report. The discrepancy was due to the original pavement management database being set up by
our consultant with two County Roads included with the City road segments.
The net result after the completion of our system audit is 1.64 miles of roadway that were never
reported in years prior to 2008 (3.88- 2.24). Based upon our completed audit and the 2009
Certification of Mileage, the City currently has an excess of 0.45 miles of MSA routes designated.
Staff reviewed Andover's current MSA system and recommends the following segments for
revocation to comply with state aid rules regulating MSA mileage:
1. 198 - 130 -20 (0.25 miles) Bunker Lake Blvd Frontage Road - Heather St. to Crooked Lake Blvd
2. 198 - 135 -05 (0.25 miles) Verdin Street — South Coon Creek Drive to Andover Boulevard
These segments are depicted on the attached map. These are both non - existing segments. Revocation
of these two segments would result in 0.5 miles revoked, meeting the minimum requirement of
revolting 0.45 miles. Both of these segments have already been removed from the 2008 Andover
Comprehensive Plan (Transportation section) and they will likely not be constructed. If plans change
at a future date, these segments could be re- designated as MSA routes if mileage was available to
designate.
BUDGETIMPACT
There is no net budget impact associated with this item. The City essentially over collected state aid
funds in 2009 (for certified 2008 mileage) for the excess 0.45 miles that were designated. This excess
collected, at MnDOT's discretion, will likely be subtracted out of the 2010 MSA allocation, resulting
in no net difference from 2009 to 2010. The net result of our internal audit of the MSA system and
pavement management system was an increase of I.64 total miles of roadway in Andover, or 0.33
miles of MSA roadway to designate and receive state funding.
ACTION REQUIRED
The City Council is requested to review staffs recommended MSA mute revocations and bring
forward a resolution at the next City Council meeting to formally revoke these routes to bring our
System into compliance with MnDOT requirements.
Respectfully submitted,
QL �.
David D. Berkowitz
Attachments: VISA system map�MSA Segment Summary Char
revoking 0.45 miles. Both of these segments have already been removed from the 2008 Andover
Comprehensive Plan (Transportation section) and they will likely not be constructed. If plans change
at a future date, these segments could be re- designated as MSA routes if mileage was available to
designate.
BUDGET IMPACT
There is no net budget impact associated with this item. The City essentially over collected state aid
funds in 2009 (for certified 2008 mileage) for the excess 0.45 miles that were designated. This excess
collected, at MnDOT's discretion, will likely be subtracted out of the 2010 MSA allocation, resulting
in no net difference from 2009 to 2010. The net result of our internal audit of the MSA system and
pavement management system was an increase of 1.64 total miles of roadway in Andover, or 0.33
miles of MSA roadway to designate and receive state funding.
ACTION REQUIRED
The City Council is requested to review staff's recommended MSA route revocations and bring
forward a resolution at the next City Council meeting to formally revoke these routes to bring our
system into compliance with MnDOT requirements.
Respectfully submitted,
David D. Berkowitz
Attachments: MSA system map, MSA Segment Summary Chart
ANDOVER MSA SEGMENT SUMMARY
{S
SEG.
STREET NAME
FROM /70
LENGTH
'LEV
101
20
REAL BE ROAD
BUNKER LftE BL' D - 01 LEAVER BLVD
0.931
101
40
PRAIRIE ROAD
ANDOVER BLVD TO 1 v M N. 05ANDOVPR BLVD
1251
101
SO
PRAIRIE ROAD
032 M ILES SOUTH OF CROSSTOWN BLVD TO CROSSTOWN
0321
IW
10157TH
AVENUE NEW
CROSSTOWN BLVD 700.5 M I EAST OF CROSSTOWN BLVD
051
102
20
157TH AVENUE NEW
ES
05 MI E OF CROSSTOWN D TO UNIVERSITY AVE AT
0.511
103
lO
WARD LNE DRIVE
HANSON BLVD TO 048 "1 ' OF HANSON B LEE
0481
103
20
WARD TAKE DRIVE
48 ML E OF H ANSON BLVD. 70]6 MILE EMT HANSON
0291
203
30
WARD TAKE DRIVE
76 MI EOF 1.4TJ 17 ME NDF CROSSTOWN
072
0
103
40
WARD SAKE DRIVE
1.17 ML NORTH OF CROSSTOWN BLVD TO CROSSTOWN
1.171
IN
35177TH
LANE NN
VERDIN 57 NW TO QUINN ST NW
0.311
IN
40177TH
LANE NW /177TH AVE NW
QUINN ST NW. TO O 25 MI. W OF HANSON BLVD
0.52
",f"91'
IN
50177TH
AVE NW
0.20 MLW OF HANSON BLVD. TO HANSON BLVD
0.21
105
10
TULIP STREET
157TH AVE NW TO 500 R SOUTH OF 615T AVE NW
0411
105
30
RUDER STREET
500 FT SOUTH OF 161ST AVE 70161ST AVE
O.o91
105
30
TULIP STREET
161ST AVE TO 0.1S MI SOUTH OF VALLEY DRIVE
1.021
105
45
TULIP STREET
0.18 MBE SOUTH OF VALLEY DRIVE TO VALLEY DRIVE
0.181
106
10161ST
AVENUE NEW
TU LI P ST TO ROUND TAKE BLVD
0491
108
lO
SOUTH COON CREEK DRIVE
ROUND TAKE BLVD TO B 45 MI CAST O F NO FEE SAKE BLVD
0451
108
20
SOUTH COON CREEK DRIVE
045 MI E OF BOUND LAKE BLVD TO 0.55 MI E OF ROUND
01
1
108
30
SOUTH CO ON CREEK DRIVE
0.55 MI E OF ROUND LAKE BLVD TC 1,49 MI E OF ROUND
0941
108
40
SOUTH COON CREEK DRIVE
149 ME E B STAN TAKE BLVD TO UPLANOER A
0091
108
50
SOUTH COON CREEK DRIVE
UPLANDER ST NW TO CRCSSTOWN BLVD
0.281
109
5133RD
AVE NW
CROSSTOWN BLVD NW iO QWN N STREET
0.151
109
10133RD
AVE NW
QUINN STREET TO MARTI N STREET
CAR
109
15133RD
AVE NW
MAR71N AFFECT T OTAY STREET
Oil
109
20193RD
AVE NEW
JAY STREET NW TO HANSON BLVD
D -13G
IB
ANDOVER BLVD
RON ND ONE BLVD 70047 MI W EST OF CROSSTOWN BLVD
1.21
NOmEnis(ng
1101
251
ANDOVER BLVD
0 47 ME WEST OF CROSSTOWN BLVD 7O CROSSTOWN BLVD
0471
110
30
ANDOVER BLVD
CROSSTOWN BLVD TO HANSON BLVD
0.511
112
IS
173RD LANE
TULIPST NWTO BOUND LAKE BLVD
0.51
113
20165TH
AVE NW
VALLEY DRIVE TO TULIP 57
AVE
Non- EnsOng
114
10
UNIVERSTT AVE EXTENSION
ANDOVER BLVDTOO 84 MILE NORTH OFANDOVER BLVD
0.421
114
15
UNIVERSITY AVE EXTENSION
0.84 MI N OF ANDOVER DEVOTE) 157TH AVE
SAW
114
20
UNIVERSTY AVE EXTENSION
157TH AV' TO CREST AVE
0.231
114
35
UNIVERSITY AVE EXTENSION
SPEND AVE NW TO OLD CONSTANCE BO ULEVARD
0.066
114
40
UNIVERSITY AVE EXTENSION
OLD CONSTANCE BLVD 70166TH AVE NW
0.181
116
5:68111
ANE NW
TULIP STREET TO ROUND TAKE BLVD.
0496
116
10168TH
TANS NW
RCUN3 LAKE 8 LVOTO 09 ML EOF ROUND TAKE BLVD
0496
116
20168TH
LANE NW
1.49 M L E OF ROUND LK BLVD TO VERDIN ST.NW.
0.51G
116
40167TH
AVE
O M I EMT OF VIRGIN Si
077E
316
So
HERE AVENUE NW
075 M I E OFVERDIN STTO WARD TAKE DR
1.23
Non ARTIE
116
60167TH
AVE NW/ 167TH LANE NEW
WARD TAKE DR iO CRY LIMITS
103
Non BRISTLE
1171
IOSTA71ON
PARKWAY
CROSSTOWN ELSE TO THRUSH STREET NW
0151
117
SO
STATION PARKWAY
THRUSH STREET NW TO NIGMINJ STREET NW
0431
ICE
30
STATION PARKWAY
NIGH71NGALE ST TO HAN50N BLVD
0.511
118
10
JAY STREET NW
STATE ON PARKWAY TO BUNKER TAKE BLVD.
0.251
ll0
20
JAY STREET NW
BUNKER JESSE BLVD TO HANSON BLVD
0,55G
119
10
CROOKED BAKE BLVD.
133RO AVE NW TO BUNKER SAKE BLVD
DR
119
30
CROSSTOWN DRIVE
BUNKER TAKE BLVD TO ROD FT OF OF CROSSTOWN
0.ISG
119
40
CRO35OWN DRIVE
300 FT. W . OF CROSSTOWN BLVDTO CROSSTOWN BLVD
005G
FAR
10347TH
AVE Nw
(PAT COTT AVE NWI TO GUARANI 57 NEW
0.196
120
201477H
AVE NW
GUARANI BE NW 10146TH LANE NW
0.15G
121
30
EURRAD05T NW
146TH LANE NW701320 FT NO OF CC RD. 116
0.396
120
40
ELDORADO n Nw
1320 IT NO OF CO. RD. 11670 CORD U6
0.25
Non S
121
10145TH
AVE/VUEEAST /143 AVE
ELDORADO STTC XEN1a ST
0476
121
20143RD
AVE
XENIA ST iO ROUND CAPE BLVD
0376
124
10
NIGHTINGALE AT NW
CROSSTOWN BLVD. TO REST AVE. NW
1.31G
128
10BUTTERNUTSi
/1]30.0
CROSSi0WN0LVDi0 L77TH AVE NW
0.93E
]30
30
HUNRE0. NKE BlV05RVC ROAD
BUNKER WKE BLVDTO HEATHER
0.581
ANDOVER MSA SEGMENT SUMMARY
Mzdi�
20
m.
PRAIRIE ROAD
I. ,:, r m
BUNKER LAKE BLVD TO ANDOVER BLVD
lmwm
0.93
1
101
40
PRAIRIE ROAD
ANDOVER BLVD TO 1.25 MI.N.OFANDOVER BLVD
1.25
1
101
50
PRAIRIE ROAD
0.32 MILES SOUTH OF CROSSTOWN BLVD TO CROSSTOWN
0.32
1
102
10
157TH AVENUE NW
CROSSTOWN BLVD TO 0.5 MI EAST OF CROSSTOWN BLVD
0.5
1
162
20
157TH AVENUE NW
0.5 MI E OF CROSSTOWN BLVD TO UNIVERSITY AVE EXT.
0.511
103
10
WARD LAKE DRIVE
HANSON BLVD TO 0.48 MI.E. OF HANSON BLVD
0.481
1031
20
WARD LAKE DRIVE
.48 MI.E.OF HANSON BLVD.TO .76 MILE EAST HANSON
0.28
1
103
30
WARD LAKE DRIVE
.76 MI.E.OF HANSON BLVD TO 1.17 MI.N.OF CROSSTOWN
0.73
C
103
40
WARD LAKE DRIVE
1.17 MI. NORTH OF CROSSTOWN BLVD TO CROSSTOWN
1.171
104
35
177TH LANE NW
VERDIN ST NW TO QUINN ST NW
0.311
104
40
177TH LANE NW / 177TH AVE NW
QUINN ST NW. TO 0.25 MI.W.OF HANSON BLVD
0.52
Non - Existing
104
50
177TH AVE NW
0.20 MI.W.OF HANSON BLVD. TO HANSON BLVD
0.2
C
105
10
TULIP STREET
157TH AVE NW TO 500 FT SOUTH OF 161ST AVE NW
0.411
105
20
TULIP STREET
560 FT SOUTH OF 161ST AVE TO 161ST AVE
0.091
105
30
TULIP STREET
161ST AVE TO 0.18 MI SOUTH OF VALLEY DRIVE
1.02
1
105
45
TULIP STREET
0.18 MILE SOUTH OF VALLEY DRIVE TO VALLEY DRIVE
0.18
I
106
10161ST
AVENUE NW
TULIP STTO ROUND LAKE BLVD
0.491
108
10
SOUTH COON CREEK DRIVE
ROUND LAKE BLVD TO 0.45 MI EAST OF ROUND LAKE BLVD
0.45
1
108
20
SOUTH COON CREEK DRIVE
0.45 MI E OF ROUND LAKE BLVD TO 0.55 MI E OF ROUND
-0.1
1
108
30
SOUTH COON CREEK DRIVE
0.55 MI E OF ROUND LAKE BLVD TO 1.49 MI E OF ROUND
0.941
108
40
SOUTH COON CREEK DRIVE
1.49 MI E ROUND LAKE BLVD TO UPLANDER ST
0.09
I
108
50
SOUTH COON CREEK DRIVE
UPLANDER ST NW TO CROSSTOWN BLVD
0.28
1
109
5
133131) AVE NW
CROSSTOWN BLVD NW TO QUINN STREET
0.15
I
109
10
133RD AVE NW
QUINN STREET TO MARTIN STREET
0.13
1
109
15
133RD AVE NW
MARTIN STREET TO JAY STREET
0.11
G
109
20
133RD AVE NW
JAY STREET NW TO HANSON BLVD
0.13
G
110
10
ANDOVER BLVD
ROUND LAKE BLVDTO 0.47 MI WESTOFCROSSTOWN BLVD
1.21
Non - Existing
110
25
ANDOVER BLVD
0.47 MI WEST OF CROSSTOWN BLVD TO CROSSTOWN BLVD
0.471
110
30
ANDOVER BLVD
CROSSTOWN BLVD TO HANSON BLVD
0.511
112
10
173RD LANE
TULIP ST NW TO ROUND LAKE BLVD
0.5
1
113
20165TH
AVE NW
VALLEY DRIVE TO TULIP ST
0.4
Non-Existing
114
10
UNIVERSITY AVE EXTENSION
ANDOVER BLVDTO 0.84 MILE NORTH OFANDOVER BLVD
0.42
1
114
15
UNIVERSITY AVE EXTENSION
0.84 MI N OF ANDOVER BLVD TO 157TH AVE
0.381
114
20
UNIVERSITY AVE EXTENSION
157TH AVE TO 161ST AVE
6.231
114
35
UNIVERSITY AVE EXTENSION
162ND AVE NW TO OLD CONSTANCE BOULEVARD
0.06
G
114
40
UNIVERSITY AVE EXTENSION
OLD CONSTANCE BLVD TO 166TH AVE NW
0.18
1
116
5
168TH LANE NW
TULIP STREETTO ROUND LAKE BLVD.
0.49
G
116
10
168TH LANE NW
ROUND LAKE BLVD TO .49 MI.E.OF ROUND LAKE BLVD
0.49
G
116
20
168TH LANE NW
0.49 MI.E.OF ROUND LK. BLVD TO VERDIN ST.NW.
0.51
G
116
40
167TH AVE
VERDIN STTO .75 MI EAST OF VERDIN ST
0.77
E
116
50
167H AVENUE NW
0.75 MI E OF VERDIN STTO WARD LAKE DR
1.23
Non - Existing
116
60
167TH AVE NW / 167TH LANE NW
WARD LAKE DR TO CITY LIMITS
1.03
Non - Existing
117
10
STATION PARKWAY
CROSSTOWN BLVD TO THRUSH STREET NW
0.151
117
20
STATION PARKWAY
THRUSH STREET NW TO NIGHTINGALE STREET NW
0.43
1
117
30
STATION PARKWAY
NIGHTINGALE ST TO HANSON BLVD
0.511
118
10
JAY STREET NW
STATION PARKWAY TO BUNKER LAKE BLVD.
0.25
1
118
20
JAY STREET NW
BUNKER LAKE BLVD TO HANSON BLVD
0.55
G
119
10
CROOKED LAKE BLVD.
133RD AVE NW TO BUNKER LAKE BLVD
0.5
I
119
30
CROSSTOWN DRIVE
BUNKER LAKE BLVDTO 300 FT.W.OFCROSSTOWN
0.37
G
1191
40
CROSSTOWN DRIVE
300 FT.W.OF CROSSTOWN BLVDTO CROSSTOWN BLVD
0.05
G
120
10
147TH AVE NW
CSAH 7(7TH AVE NW) TO GUARANI ST NW
0.19
G
120
20
147TH AVE NW
GUARANI ST NW TO 146TH LANE NW
0.15
G
120
30
ELDORADO ST NW
146TH LANE NW TO 1320 FT NO OF CO.RD.116
0.39
G
120
46
ELDORADO ST NW
1320 FT NO OF CO. RD.116 TO CO.RD.116
0.25
Non - Existing
121
10
145TH AVE /YUCCA ST /143 AVE
ELDORADO ST TO XENIA ST
0.47
G
121
20
143RD AVE
XENIASTTO ROUND LAKE BLVD
0.271G
124
10
NIGHTINGALE ST. NW
CROSSTOWN BLVD. TO 161ST. AVE. NW
1.31
G
128
10
BUTTERNUT ST /173RD
CROSSTOWN BLVD TO 177TH AVE NW
0.93E
1301
101
BUNKER LAKE BLVD SRVC ROAD
BUNKER LAKE BLVD TO HEATHER
0.5811
ISO 20
BUNKER TAKE BLVD SRVC ROAD
HEATHER OTTO CROOKED TAKE
025 Non USAGE
131 UP
CROSSTOWN BEVO
NIGHTINGALE STREET TO HANSON BLVD
0476
02 10159THAVE
VENTRESTTO SEAT FILTH AVE)
PIPE
133 lO
VENTRE ST
1591H AVE TO 023 MILES SOUTH OF 165TH AVE
0,5 Non 7115,19
133 lO
VENTRE ST
0.25 MILES SOUTH OF 165TH MEET 165TH AVE
0.251
133 30
VENTRE ST /168TH LANE
16STH AVE TO R0ANOK2ETREEi
G71 Non ExlUn,
136 10165TH
AVE
VENTRE ST TO CSAH 71TH AVE
0.336
135 2VEBDIN
STREET
CROSSTOWN BLVD 705011TH COON CREEK DRIVE
05 Non -Ex Kong
135 SVERDIN
STREET
SOUTH COON CREEK ORNZ TO 161ST AVE)CSAH 2O)
2.05 NON EnSt,1
136. 10146TH
LANE NW
PRAIRIE ROAD NW TO UNIVERS17Y AVENUE
0651
137 SO
VETERANS MEMORIAL BLVD NW
ROUND LAKE BLVD I CSSH3I TO 150 M. W C F YUKON ST NW
0A5 N0, EXIOIng
137 15
VETERANS MEMORIAL BLVD NEW
150 FT WESTOF YUdCNM NW TO ONE FT ASIDE VERDIN
0.31
137 20
VETERANS MEMORIAL BLVD NW
200 FEET EAST OFVEBD..IN STREET NW TO NI6HTMGALE
0.481
137 30
152N LANE NW
NIGMINGALE57REETNWID LWEBORIVENW
03 Non£xiMIRR
138 10
WINTERGREEN 4REET NW
1618 AVENUE NI ED) 700.53 MILES NORTH
0.536
138 15
WINTERGREEN SHEETNW
0.53 MILES NORTH OF 161ST AVE NW)CSAH 2O) TO 167TH
0.23 Non EdO1,09
138 30
WINTERGREEN STREET Nw
167TH AVE NWTO VDARO TAKE DRIVE NW
0.8 Nn- ElIITI1g
139 10
TOWER DRIVE
CROSSTOWN BLVDi0 HANSON BLVD
0371
140 10
CROSSTOWN BOULEVARD
HANSON BOULEVAROTO PRAIRIE ROAD
1341
140 20
CROSSTOWN BOULEVARD
157TH AVE TO 161STAVE
0.51
141 10174TH
LANE
ROUND LAKE BLVD TO 007 MILES EAST OF EIDEtWE6CCT
0521
141 20174TH
LANE
0,07 MILES EAST OF EIDELWE155 Q TO VERMIN ST
0,551
142 1011VARO
STREET /170TH AVENUE
165TH AVE TO 0.53 MILES NORTH OF 165TH AVENUE
0.53E
142 2011VABO
5TBEET /170TH AVENUE
040 MILES NORTH OF 165TH AVENUE TO ROANOKE OF
0]2 Non E,Wing
143 SB
DAKOTA STREET
157TH AVE TO VALLEY DRIVE
051
10
SETH AVENUE
BUNKER LAKE BLVD T0006 MI CO'NOTIANOKA CITY
0061
130
20
BUNKER LAKE BLVD SRVC ROAD
HEATHER ST TO CROOKED LAKE
0.25
Non - Existing
131
10
CROSSTOWN BLVD
NIGHTINGALE STREET TO HANSON BLVD
0.47
G
132
10
159TH AVE
VENTRE ST TO CSAH 7(7TH AVE)
0.78
G
133
10
VENTRE ST
159TH AVE TO 0.25 MILES SOUTH OF 165TH AVE
0.5
Non - Existing
133
20
VENTRE ST
0.25 MILES SOUTH OF 165TH AVE TO 165TH AVE
0.25
1
133
30
VENTRE ST /168TH LANE
165TH AVE TO ROANOKE STREET
0.71
Non - Existing
134
10
165TH AVE
VENTRE ST TO CSAH 7(7TH AVE)
0.33
G
135
2
VERDIN STREET
CROSSTOWN BLVD TO SOUTH COON CREEK DRIVE
0.6
Non - Existing
135
5
VERDIN STREET
SOUTH COON CREEK DRIVE TO 161ST AVE(CSAH 20)
2.05
Non - Existing
136
10
146TH LANE NW
PRAIRIE ROAD NW TO UNIVERSITY AVENUE
0.65
1
137
lO
VETERANS MEMORIAL BLVD NW
ROUND LAKE BLVD (CSAH9) TO 150 FT W OF YUKON ST NW
0.85
Non - Existing
137
15
VETERANS MEMORIAL BLVD NW
150 FT WEST OF YUKON ST NW TO 200 FT EAST OF VERDIN
0.3
1
137
20
VETERANS MEMORIAL BLVD NW
200 FEET EAST OF VERDIN STREET NW TO NIGHTINGALE
0.48
1
137
30
152ND LANE NW
NIGHTINGALE STREET NW TO TOWER DRIVE NW
0.3
Non - Existing
138
10
WINTERGREEN STREET NW
161ST AVENUE NW(CSAH 20) TO 0.53 MILES NORTH
0.53
G
138
15
WINTERGREEN STREET NW
0.53 MILES NORTH OF 161ST AVE NW(CSAH 20) TO 167TH
0.23
Non - Existing
138
20
WINTERGREEN STREET NW
167TH AVE NW TO WARD LAKE DRIVE NW
0.8
Non - Existing
139
10
TOWER DRIVE
CROSSTOWN BLVD TO HANSON BLVD
0.37
1
140
10
CROSSTOWN BOULEVARD
HANSON BOULEVARD TO PRAIRIE ROAD
1.241
140
20
CROSSTOWN BOULEVARD
157TH AVE TO 161ST AVE
0.5
1
141
10
174TH LANE
ROUND LAKE BLVD TO 0.07 MILES EAST OF EIDELWEISS CT
0.52
1
LANE
0.07 MILES EAST OF EIDELWEISS CT TO VERDIN ST
0.55
1
JIVARO STREET/ 170TH AVENUE
165TH AVE TO 0.53 MILES NORTH OF 165TH AVENUE
0.53
E
E 20 174TH
JIVARO STREET / 170TH AVENUE
0.40 MILES NORTH OF 165TH AVENUE TO ROANOKE ST
0.72
Non - Existing
DAKOTA STREET
157TH AVE TO VALLEY DRIVE
0.5
1
38TH AVENUE
BUNKER LAKE BLVD TO 0.06 MILES WEST ANOKACITY
0.06
1