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Home My WebLink AboutCC - January 19, 20101685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -6923 • WWW.CI.ANDOVER.MN.US Regular City Council Meeting —Tuesday, January 19, 2010 Call to Order — 7:00 p.m. Pledge of Allegiance Badge Presentation — Fire Department Resident Forum Agenda Approval 1. Approval of Minutes (1/5/10 Regular, 1/5/10 Closed) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Anoka County Fire Mutual Aid Agreement - Fire 4. Rescind Res. No. 048 - 09/09 -22 /Bunker Lake Blvd. NW Frontage Road/Jay Street Realignment - Engineering 5. Accept Amended Feasibility Report/Waive Public Hearing/Order Plans & Specs /09 -22 /Bunker Lake Blvd. NW Frontage Road /Jay Street Realignment — Engineering 6. Award Bid /09- 10/2010 Tree Removal Contractor - Engineering 7. Recycling Agreement with Anoka County and the City of Andover — Administration 8. Approve Application for Exempt Permit/Rum River Chapter of Minnesota Deer Hunters — Administration 9. Approve 2010 Kennel License — Administration 10. Approve Debt Service Payments — Finance 11. Appoint Planning & Zoning Commission and Open Space Advisory Commissioners - Administration Discussion Items 12. Anoka County Sheriff's Department Monthly Report - Sheriff 13. Hold Public Hearing/Order Plans & Specs /10- 2/2010 Street Reconstruction — Engineering 14. Consider Conditional Use Permit/Animal Therapy Facility/16274 Verdin Street NW - Planning Staff Items 15. Schedule 2010 Local Board of Appeal & Equalization — Administration: 16. Schedule February EDA Meeting — Administration 17. Schedule February Council Workshop - Administration 18. Administrator's Report -Administration Mayor /Council Input Adjournment 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW. CLAN DOVER. MN. US Regular City Council Meeting — Tuesday, January 19, 2010 Call to Order — 7:00 p.m. Pledge of Allegiance Badge Presentation — Fire Department Resident Forum Agenda Approval 1. Approval of Minutes (115110 Regular, 1/5/10 Closed) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Anoka County Fire Mutual Aid Agreement - Fire 4. Rescind Res. No. 048 - 09/09 -22 /Bunker Lake Blvd. NW Frontage Road/Jay Street Realignment - Engineering 5. Accept Amended Feasibility Report/Waive Public Hearing/Order Plans & Specs /09 -22 /Bunker Lake Blvd. NW Frontage Road /Jay Street Realignment — Engineering 6. Award Bid/09- 10/2010 Tree Removal Contractor - Engineering 7. Recycling Agreement with Anoka County and the City of Andover — Administration 8. Approve Application for Exempt Permit/Rum River Chapter of Minnesota Deer Hunters — Administration 9. Approve 2010 Kennel License — Administration 10. Approve Debt Service Payments — Finance 11. Appoint Planning & Zoning Commission and Open Space Advisory Commissioners -Administration Discussion Items 12. Anoka County Sheriff's Department Monthly Report - Sheri 13. Hold Public Hearing/Order Plans & Specs /10- 2/2010 Street Reconstruction — Engineering 14. Consider Conditional Use Permit/Animal Therapy Facility/16274 Verdin Street NW - Planning Staff Items 15. Schedule 2010 Local Board of Appeal & Equalization — Administration 16. Schedule February EDA Meeting — Administration 17. Schedule February Council Workshop - Administration 18. Administrator's Report -Administration Mayor /Council Input Adjournment CN T Y O F D OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER. MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Dan Winkel, Fire Chief d SUBJECT: Badge Presentations for New Firefighters DATE: January 19, 2010 INTRODUCTION The fire department staff would like to introduce four new firefighters who have successfully completed their one year probationary period with the fire department. The new firefighters have all performed above our expectations as they completed the challenges of training and attending required calls and incidents. As a result of the new firefighters working hard and staying with the fire department, the fire department has been fully staffed for all of 2009 and did not have to take on additional firefighters. DISCUSSION The newest members include: Frank Hewey — Assigned to Station #1. Firefighter Hewey came to the fire department after serving over 20 years and retiring from the United States Army. Frank and his family live on Partridge Street. Nathan Layne — Also assigned to Station #1. Nathan is currently going to school and will be completing his degree in May. Nathan would also like to attend Paramedic school in the future. Chris Lindberg — Assigned to Station #3. Chris has family members who work for the Anoka County Sheriff as well as others who are in the fire service. Doug Lenhart - Assigned to Station #3. BUDGETIMPACT All of the training and probationary requirement costs were included in the 2009 Operating Budget. RECOMMENDATION The fire department is requesting that the Mayor and City Council acknowledge the newest firefighters who have successfully completed the requirements of their probationary periods with the Andover Fire Department. The Mayor is respectively asked to assist with the presentation of the badges. Respectfully %submitted, Dan Winkel, Fire Chief A C I T Y O I V• ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administr, FROM: Michelle Hartner, Deputy City SUBJECT: Approval of Minutes DATE: January 19, 2010 INTRODUCTION The following minutes were provided by Timesaver for City Council approval: January 5, 2010 Regular Meeting January 5, 2010 Closed Meeting DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 REGULAR ANDOVER CITY COUNCIL MEETING — JANUARY S, 2010 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, January 5, 2010, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Don Jacobson, Mike Knight, Julie Trude Councilmember absent: None Also present: City Attorney, Scott Baumgartner Director of Public Works /City Engineer, Dave Berkowitz City Administrator, Jim Dickinson Community Development Director, Will Neumeister Others PLEDGE OFALLEGL4NCE SPECL4L PRESENTATION — NEIGHBORHOOD STABILIZATION PROGRAM — ANOKA COUNTYHRA Ms. Karen Skepper and Ms. Kate Thunstrom from the Anoka County Community Development Department made a presentation to the City Council regarding progress made in the City of Andover relative to the Neighborhood Stabilization Program. Mayor Gamache asked if the house has sold yet. Ms. Skepper indicated it has not and has been on the market for a short time. Mayor Gamache asked if there is an income level for people buying these homes. Ms. Skepper stated the Federal program requires they sell the home to persons at or below 125 percent of the area median which for a family of four is $97,000 plus. Mayor Gamache asked how long it takes for them to do all the work on a home. Ms. Skepper stated this was their first home so it took longer but other homes will be done faster. Mayor Gamache asked if the program will run all the way through Anoka County. Ms. Skepper stated it will run only in targeted areas in Anoka County based on census and postal data to determine where the greatest needs are located. Regular Andover City Council Meeting Minutes —January S, 2010 Page 2 1 RESIDENT FORUM 2 3 No one wished to address the Council. 4 5 AGENDA APPROVAL 6 7 Councilmember Jacobson asked that Items 7 and 8 be moved to consent. 8 9 Motion by Trude, Seconded by Jacobson, to approve the Agenda as amended above. Motion carried 10 unanimously. 11 12 13 APPROVAL OFMINUTES 14 15 December 15, 2009, Regular Meeting: Correct as amended. 16 17 Councilmember Trude stated on page 2, line 16, the word "lot' should be "look ". Page 7, line 15, 18 after "Oakdale" insert "model ". Page 10, line 21, after the word "and" she would like to add "the 19 County gets the grant and moves ahead, then the City will be the last to get it." On the motion for 20 park appointments she had also indicated they should be reappointing Commission Butler as the 21 Chair of the Park Commission and it was not part of the motion so she would like it added. On the 22 last page, line 5, she would like the sentence to read "The Andover High School Students are going 23 to do an outdoor sleep out." 24 25 Motion by Trude, Seconded by Jacobson, to approve the minutes as indicated above. Motion carried 26 unanimously. 27 28 29 CONSENT ITEMS 30 31 Councilmember Jacobson stated under Item four, the permit he has from the State is only good 32 for the next six months and they should make note of this and will need to get the license updated 33 from the State after the six months in order for the approval for a year to be legal. 34 35 Item 2 Approval of Claims 36 Item 3 Order Improvement /Order Plans & Specs /08 -33 /City Bridges Scour 37 Evaluation/Repair (See Resolution R001 -10) 38 Item 4 Approve Used Vehicle Sales Business License 39 Item 5 Approve Change Order #1/09 -11 /Water Treatment Plant Building Expansion (See 40 Resolution R002 -10) 41 Item 6 Approve 2009 Pay Equity Compliance Report 42 Item 7 Approve Official Depositories & Banks (See Resolution R003 -10) 43 Item 8 Designate Official Newspaper 44 Regular Andover City Council Meeting Minutes —January 5, 2010 Page 3 1 Motion by Jacobson, Seconded by Bukkila, approval of the Consent Agenda as read. Motion carried 2 unanimously. 3 4 5 APPOINT ACTING MAYOR 6 7 Mayor Gamache appointed Councilmember Trade as Acting Mayor for 2010. 8 9 Motion by Gamache, Seconded by Knight, to appoint Councilmember Trade as Acting Mayor for 10 2010. Motion carried unanimously. 11 12 13 APPOINT STANDING COMMITTEES 14 15 Councilmember Jacobson suggested appointing Councilmember Jacobson and Councilmember 16 Trade, as Chair to the Newsletter Committee and Councilmember Knight and Councilmember 17 Bukkila, as Chair to the Public Works Committee. 18 19 Motion by Trade, Seconded by Knight, to appoint Councilmembers Trade and Jacobson to the 20 Newsletter Committee with Councilmember Trade as Chair and Councilmembers Bukkila and 21 Knight to the Public Works Committee with Councilmember Bukkila as Chair. Motion carried 22 unanimously. 23 24 25 CALL FOR THE SALE OF GENERAL OBLIGA TION OPENSPA CE & REFUNDING BONDS 26 27 Mr. Dickinson stated at the December 15th City Council meeting, the Council authorized staff 28 and Ehlers & Associates to initiate the process for the sale of $1,695,000 General Obligation 29 Open Space Bonds Series 2010A. Since that approval, staff and Ehlers have reviewed current 30 bond issues for interest expense savings and have identified an issuance ($2,450,000 G.O. PIR 31 Bonds, Series 2006A), where the City could save long term debt service costs (approximately 32 $68,000) through a refunding, meeting the State of Minnesota required savings percentage. 33 34 Mr. Dickinson stated City Staff is recommending that the refunding opportunity and the open 35 space bonds be consolidated to save issuance costs and to reduce the overall debt principal. 36 37 Councilmember Jacobson asked if they will have to rescind the motion for the Open Space Bond 38 and then approve the combined amount. City Attorney Baumgartner stated he did not know if 39 they needed to rescind it because they did approve it. All they are doing is lumping the two 40 together. 41 42 Councilmember Trade thought the motion was to authorize them to go ahead with the sale of 43 bonds. City Attorney Baumgartner stated they are not changing anything from the time before. 44 Councilmember Jacobson stated in the resolution provided the way he is reading it there is Regular Andover City Council Meeting Minutes —January 5, 2010 Page 4 1 nothing that says $1.6 million for the open space, he only saw $3.2 million. Mr. Dickinson stated 2 they will separate that out on how they put together the taxability in the bond document. They 3 will sell it as a larger issue. How they pay it off is the administration part done behind the scene. 4 The resolution is only for the $3.2 million. 5 6 Motion by Trude, Seconded by Bukkila, to approve the resolution "Providing for the Sale of 7 $3,200,000 General Obligation Open Space and Refunding Bonds Series 2010A ". Motion carried 8 unanimously. (See Resolution R004 -10) 10 11 DISCUSS /AUTHORIZE 2010 CDBG APPLICATION 12 13 Mr. Neumeister stated at the December 15, 2009 Council meeting, staff suggested a CDBG grant 14 application be prepared for installation of watermain down 13 8"' Avenue and Xavis Street. Council 15 directed staff to prepare an Engineer's cost estimate for the project to determine the costs involved 16 with constructing approximately 1,200 feet of new watermain. 17 18 Mr. Neumeister stated the project would make City watermain available to approximately 49 19 (low /moderate income) housing units. These housing units currently obtain their water from 20 private wells. The project would riot only provide a reliable safe source of domestic potable 21 water, but it would also improve fire protection. The five hydrants that serve these units are 22 located on the extreme ends of the area proposed for the new watermain. 23 24 Mr. Neumeister reviewed the information with the Council. 25 26 Staff is recommending the maximum grant be sought due to the projected costs outlined in the 27 staff report. 28 29 Councilmember Jacobson asked if the stub will go up to the six -plex as well. Mr. Neumeister 30 stated it will. Councilmember Jacobson stated this should be placed on the map as well. 31 32 Councilmember Trude stated this was discussed at the EDA meeting before the City Council 33 meeting and the Fire Chief discussed the benefits for this. 34 35 Mr. Neumeister reviewed Fire Chief Winkel's discussion previously with the EDA. 36 37 Councilmember Trude thought this was a good application to move ahead with and see what 38 happens. She thought staff has identified a project to improve public safety and this should have 39 a positive impact and add value to this part of the community. She stated it is not the intention of 40 the City to place a financial burden on any of the families in this area and if they can get the 41 water to this area it will make it safer with additional fire hydrants and more economical to hook 42 up if there is a failed well in the area. She stated she would support this. 43 44 Motion by Trude, Seconded by Knight, to adopt the attached resolution for submission with the Regular Andover City Council Meeting Minutes —January 5, 2010 Page 5 1 CDBG application. Motion carried unanimously. (See Resolution R005 -10) 2 3 4 ADMINISTRATOR REPORT 5 6 City Staff updated the Council on the administration and city department activities, meeting 7 reminders, CIP Projects and development activity. 8 9 Motion by Trude, Seconded by Bukkila, to reschedule the Tuesday, February 2, 2010 City 10 Council meeting to Wednesday, February 3, 2010 because of Caucus Night. Motion carried 11 unanimously. 12 13 14 MAFORICOUNCIL INPUT 15 16 There was none. 17 18 The Commission recessed to a closed session at 7:50 p.m. to discuss the Public Works Union 19 Contract. 20 21 The Commission reconvened at 8:25 p.m. to adjourn. 22 23 24 Motion by Jacobson, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting 25 adjourned at 8:25 p.m. 26 27 Respectfully submitted, 28 29 Susan Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes —January 5, 2010 Page 6 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — JANUARY S, 2010 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 SPECIAL PRESENTATION — NEIGHBORHOOD STABILIZATION PROGRAM — ANOKA COUNTYHRA ........................................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 2 AGENDA APPROVAL ................................................................................... ............................... 2 APPROVALOF MINUTES ............................................................................ ............................... 2 CONSENTITEMS .......................................................................................... ............................... 2 Approvalof Claims ...................................................................................... ............................... 2 Order Improvement/Order Plans & Specs /08 -33 /City Bridges Scour Evaluation/Repair (See ResolutionR001- 10) .................................................................................... ............................... 2 Approve Used Vehicle Sales Business License ........................................... ............................... 2 Approve Change Order #1/09 -11 /Water Treatment Plant Building Expansion (See Resolution R002 -10) ...................................................................................................... ............................... 2 Approve 2009 Pay Equity Compliance Report ............................................ ............................... 2 Approve Official Depositories & Banks (See Resolution R003 -10) ........... ............................... 2 Designate Official Newspaper ..................................................................... ............................... 2 APPOINT ACTING MAYOR ......................................................................... ............................... 3 APPOINT STANDING COMMITTEES ........................................................ ............................... 3 CALL FOR THE SALE OF GENERAL OBLIGATION OPEN SPACE & REFUNDING BONDS (See Resolution R004- 10) ............................................................. ............................... 3 DISCUSS /AUTHORIZE 2010 CDBG APPLICATION (See Resolution R005 -10) ..................... 4 ADMINISTRATORREPORT ........................................................................ ............................... 5 MAYOR/COUNCIL INPUT ........................................................................... ............................... 5 ADJOURNMENT............................................................................................ ............................... 5 D 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Dire FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: January 19, 2010 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $188,495.54 on disbursement edit list #1- 2 from 01/12/10 to 01/15/10 have been issued and released. Claims totaling $251,624.94 on disbursement edit list #3 dated 01/19/10 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $440,120.48. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, Lee Brezinka Attachments: Edit Lists '"QC) r-•v U _ .-I rl Q w/ O �-1 O � U o � N U � a �U �5w v ,a i w K, i. d A z U d A w m QI a O q 0 G U w z v 'o a H 0 0 0 z z z cq b OJ N N M N N q� r io c! C+4 O O w w w O O U � O �} e} 0 N O M m 0 cq C, O OJ N N M N N q� r io c! C+4 O O 16 O O O U � O �} e} 00 00 l� l oo OO O N tl tj M M Vl Vl U U o U i 0 0 0 0 C> C, O N N N N N N O N y O O O U � O �} e} 00 00 l� l oo OO O N tl tj M M Vl Vl N N 1 1 N N � M 7 00 7 x N 7 A � U x o �P U F wo z HH a G rl- O O 0 N N 0 y O 0 a, J J: a 0 U x O N y U � O O 0 a y U v w O N tl tj 0 E. N N U O CL� ¢cv �zv 3a� N 00 O M O O M � M 7 00 7 x N 7 A � U x o �P U F wo z HH a G rl- O O 0 N N 0 y O 0 a, J J: a 0 U F� U �0 O O CC3 a P. 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The agreement has been reviewed and updated with current language and has been presented to all municipalities for ratification by the City Councils. DISCUSSION The enclosed fire mutual aid agreement is an update to a document that had been in place for an extended period of time. While the existing agreement is still valid it does not meet the needs and requirements for mutual aid agreements between municipalities as well as State Statutes. The new agreement has been reviewed and approved by the Anoka County Attorney's office as a document that will serve all municipalities in Anoka County for the foreseeable future. BUDGETIMPACT There are no additional budget impacts associated with signing this agreement. The fire department operating budget considers and takes into account the need to receive and give mutual aid to surrounding communities. RECOMMENDATION Staff is recommending that the Mayor and City Council authorize the Mayor, City Administrator and Fire Chief to sign the agreement. Respectfully submitted -Jb44"L Vj;�W Dan Winkel MUTUAL AID AGREEMENT FOR THE USE OF FIRE DEPARTMENT PERSONNEL AND EQUIPMENT BETWEEN MUNICIPALITIES IN ANOKA COUNTY THIS AGREEMENT is made and entered into this day of , 2009, by and between the municipalities that have adopted a resolution as provided for in Section IX herein and have become signatories to this agreement or counterparts to this agreement. WHEREAS, the municipalities that have entered into this agreement desire to make available to each other its respective fire service equipment and personnel to assist other parties to this agreement when it has been determined that a municipality does not have sufficient personnel and /or equipment to control or extinguish a fire or to deal with an emergency situation. THEREFORE, it is mutually stipulated and agreed to as follows: PARTIES TO AGREEMENT Any municipality within Anoka County with a fire department or that contracts with a private fire department is eligible to be a party to this agreement by adopting a resolution as provided for in Section IX herein and becoming a signatory to this agreement. A municipality or private fire department that becomes a party to this agreement is hereinafter referred to as municipality or collectively municipalities. PURPOSE Subject to the terms and conditions contained herein, the municipalities have agreed to provide mutual aid to each other in cases where the designated official has determined that the municipality has insufficient personnel and /or equipment to control or extinguish a fire or fires or to deal with an emergency situation. DESIGNATED OFFICIAL Pursuant to Minn. Stat. 12.27, subd. 3, the undersigned municipality hereby designates its fire chief, or designee of the fire chief, as the officer who may dispatch equipment and personnel as considered necessary to deal with fire, hazard, casualty or other similar occurrence outside the municipality and by its suddenness would be impractical for the governing body itself to authorize the dispatch. IV. METHOD a. If in the judgment of the designated official the municipality has insufficient fire personnel and /or equipment to deal with a fire, hazard, casualty or other similar occurrence, an emergency shall exist for the purpose of this agreement, and the designated official may call upon the fire department of any party to this agreement for assistance. b. Upon receipt of a call for assistance, the responding designated officer shall promptly dispatch at least one fire service apparatus with the usual number of personnel to assist with the emergency or to render stand -by service as the case may be; provided however, that no municipality shall be obligated to send its fire service equipment or personnel beyond its boundaries if, in the judgment of the municipality's designated officer, to do so would leave the municipality without sufficient fire service equipment or personnel available within its limits for service of any fire which might subsequently arise. In extreme emergencies, the municipalities agree to make every effort to redistribute fire service equipment and personnel so that it may be available for any additional needs which might arise during the emergency. C. The personnel and any fire or service equipment dispatched in response to the emergency shall upon arrival at the scene be under command of the officer in charge at the scene within whose boundaries the emergency is situated. V. INSURANCE Each of the municipalities that are a party to this agreement shall maintain insurance policies covering their own equipment and personnel while engaged in furnishing services under this agreement. VI. PERSONNEL All personnel responding to an emergency under this agreement shall for all purposes remain and be considered employees of the municipality where they serve and shall not be considered employees of the municipality requesting emergency service. VII. LIABILITY No municipality, nor any officer or employee of such municipality, shall be liable to any other municipality or to any other person on account of the failure of the municipality to furnish its fire service equipment or personnel in response to an emergency. No liability shall be incurred by a municipality that has summoned assistance under this agreement for damage to, or destruction of fire service equipment of a municipality rendering such assistance unless such damage or destruction was caused by the negligent or malicious conduct of an officer or employee of the municipality that called for the emergency assistance. The receiving municipality may, but is not required to, reimburse the responding municipality for equipment and supplies used and compensation paid to personnel furnished during the time when the rendition of assistance prevents them from performing their duties in the responding municipality, and for the actual travel and maintenance expenses of the personnel while so engaged. A claim for loss, damage or expense in using equipment or supplies or for additional expenses incurred in operating or maintaining them must not be allowed unless, within 90 days after the loss, damage or expense is sustained or incurred, an itemized notice of it, verified by the designated official, is filed with the designated official of the receiving municipality. VIII. TERM This agreement shall commence upon the approval and execution of the agreement by two or more municipalities as provided herein. Any municipality may withdraw from this agreement by giving thirty days' written notice thereof to the other municipalities that are then a party to this agreement. This agreement shall continue until such time as there is only one municipality remaining to the agreement, or upon mutual agreement of all municipalities then being a party to this agreement. -2- IX. APPROVAL AND EXECUTION To become a party to this agreement a municipality shall adopt a resolution authorizing the municipality to respond to emergencies outside its limits, and have its governing body approve this agreement and the appropriate authorized officials from the municipality execute the agreement. X. ENTIRE AGREEMENT REQUIREMENT OF WRITING It is understood and agreed that the entire agreement of the parties is contained herein and that this agreement supersedes all oral agreements and all negotiations between the parties relating to the subject matter thereof, as well as any previous agreement presently in effect between the parties to the subject matter thereof. Any alterations, variations, or modifications of the provisions of this agreement shall be valid only when they have been reduced to writing and duly signed by the parties. XI. COUNTERPARTS This agreement may be executed in counterparts by any municipality desiring to be obligated by the terms and conditions contained herein. IN WITNESS WHEREOF, the municipality has executed this agreement and set their hands on the date(s) written below: CITY OF CITY OF By: By: Its: Its: Dated: CITY OF Dated: [oli i1'ZOT By: By: Its: Its: Dated: -3- Dated: D l� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW. CLAN DOVER. MN. US r TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Pub i orks /City Engineer SUBJECT: Rescind Res. No. 048- 09 /09- 22/Bunker Lake Blvd. NW Frontage Road /Jay Street Realignment - Engineering DATE: January 19, 2010 INTRODUCTION The City Council is requested to rescind previously approved Res. No. 048 -09 for Project 09 -22, Bunker Lake Boulevard NW Frontage Road /Jay Street Realignment. DISCUSSION The plans and specification and ad for bids were previously approved for this project. Under Res. No. 048 -09 the project was delayed due to Kwik Trip not purchasing the property (Eddy's Auto Body) and moving forward with the project. Kwik Trip has since purchased the property and has plans to construct a gas station/convenience store this summer. A new resolution will be brought to the City Council for approval once the project has gone through the amended feasibility report process. ACTION REQUIRED The City Council is requested to rescind previously approved Res. No. 048 -09 for Project 09 -22, Bunker Lake Boulevard NW Frontage Road /Jay Street Realignment. Respectfully submitted, David D. Berkowitz Attachments: Res No. 048 -09 cc: Charles Peterson, Kottke's Bus Service, Inc., 13625, Jay St. NW, Andover Leah Berlin, Kwik Trip Inc., 1626 Oak Street, P.O. Box 2107, La Crosse, WI 54601 -2107 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. 048 -09 MOTION by Councilmember Jacobson to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT 09 -22 BUNKER LAKE BOULEVARD NW FRONTAGE ROAD /JAY STREET REALIGNMENT. WHEREAS, pursuant to Resolution No. 044 -09 , adopted by the City Council on the 19th day of May , 2009 , the City Engineer has prepared final plans and specifications for Project No. 09 -22 WHEREAS, such final plans and specifications were presented to the City Council for their review on the 16th day of June 2009. 16 -09 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:00 a.m. , August 12 , 2009 at the Andover City Hall. Plans and specifications shall be distributed by the City of Ham Lake in conjunction with their portion of the project. MOTION seconded by Councilmember Knight and adopted by the City Council at a regular meeting this 16th day of June 2009, with Councilmembers Jacobson Knight Gamache Trude Bukkila voting in favor of the resolution, and Councilmembers none voting against, whereupon said resolution was declared passed ATTEST: `j +'.';.sip {i }i' ?a,,.,• ✓% 1 LU" Michelle Hartner — Deputy City Clerk CITY OF ANDOVER Nfchael R. Gamache - Mayor 9 -AINDO, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • J( VWV�,CI.ANDOVER.MWUS TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public orks /City Engineer SUBJECT: Accept Amended Feasibility Report/Waive Public Hearing /Order Plans & Specs/09-22/Bunker Lake Blvd. NW Frontage Road /Jay Street Realignment - Engineering DATE: January 19, 2010 INTRODUCTION The City Council is requested to accept the amended feasibility report, waive the public hearing and order the plans and specifications for Project 09 -22, Bunker Lake Boulevard NW Frontage Road /Jay Street Realignment. DISCUSSION Eddy's Auto Body located at the southeast corner of Jay Street and the Bunker Lake Boulevard Frontage Road is in the process of redevelopment. Kwik Trip has purchased this property and plans to construct a gas station/convenience store. This redevelopment is contingent upon improved access to the site. Property owned by Kottke's Bus Company will also receive benefit through the project by providing improved access to property east of the Kwik Trip site. The original feasibility report for this project was presented and approved by the City Council on May 19, 2009. The parties did not move forward with the project at that time and the project was delayed. The attached amended feasibility report includes revised costs and quantities based upon current economic conditions and updated project information. Attached for your review is the amended feasibly report that addresses in detail the improvements and costs for Jay Street and the realignment of the frontage road. Assessments are identified in the report as follows: Andover Economic Development Authority $150,000.00 (not to exceed) Kwik Trip $ 92,066.67 Kottke's Bus Company $ 46,033.33 If actual project cost are less than identified in the report each assessment will be reduced by a proportionate share. All parties have reviewed the report and agree with the findings. Attached are letters waiving the public hearing. Mayor and Council Members January 19, 2010 Page 2 of 2 BUDGETIMPACT The project will be assessed to the benefiting properties and the EDA portion of the project will be financed through the existing Tax Increment Finance District. ACTION REQUIRED The City Council is requested to approve the resolution accepting the amended feasibility report, waiving the public hearing and ordering the plans and specifications for Project 09 -22, Bunker Lake Boulevard NW Frontage Road /Jay Street Realignment. Respectfully submitted, David D. Berkowitz Attachments: Resolution, Waiving Public Hearing & Amended Feasibility Report cc: Charles Peterson, Kottkes' Bus Service, Inc., 13625, Jay St. NW, Andover Leah Berlin, Kwik Trip Inc., 1626 Oak Street, P.O. Box 2107, La Crosse, WI 54601 -2107 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING AMENDED FEASIBILITY REPORT, WAIVING PUBLIC HEARING AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR PROJECT NO. 09 -22 , BUNKER LAKE BOULEVARD NW FRONTAGE ROAD /JAY STREET REALIGNMENT. WHEREAS, the City Council did on the 21St day of April , 2009, order the preparation of a feasibility study for the improvement; and WHEREAS, such feasibility study was prepared by the City Engineer and presented to the Council on the 19th day of May 2009 ; and WHEREAS, said feasibility study was amended by the City Engineer and presented to the Council on the 19th day of January, 2010; and WHEREAS, the involved parties have waived the right to a Public Hearing; and WHEREAS, such report declared the proposed assessment to be feasible for an estimated project cost of $288,100.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Amended Feasibility Report for Project No. 09- 22, for the improvements and waives the public hearing. 2. The Council will consider the improvements in accordance with the report and the assessment of abutting property and the Andover Economic Development Authority for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $288,100.00 MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 19th day of January , 2010, with Councilmembers in favor of the resolution, and Councilmembers voting voting against, whereupon said resolution was declared passed. ATTEST: Michelle Hartner — Deputy City Clerk CITY OF ANDOVER Michael R. Gamache - Mayor 0,11 -7-1— January 11, 2010 Andover City Engineer 1685 Crosstown Blvd. NW Andover, MN 55304 Re: Project 09 -22, Bunker Lake Blvd. NW Frontage Road /Jay Street Realignment Dear City Engineer: I have reviewed the amended feasibility report and agree with the findings. Therefore, I am willing to waive the public hearing. Kottke's Bus Service agrees to bear an assessment not to exceed $46,033.33 for said frontage road realignment, Jay Street median reconstruction and associated pond construction. I would like to be assessed over a ten year period at the agreed upon interest rate of 4.5 %. Sincerely Chuck Peterson (Property Owner) c/o Kottke's Bus Service 13625 Jay Street NW Andover, MN 55304 Phone (763) 755 -3100 (Work) Dave B rkowitz From: Leah Berlin Store Engineering [LBerlin @kwiktrip.com] Sent: Tuesday, January 12, 2010 7:34 AM To: Dave Berkowitz Subject: RE: Kwik Trip Questions Andover Roadway Project Mr. Berkowitz, Kwik Trip has reviewed the amended feasibility report and is in agreement with the findings. We also agree to the waiving of a public hearing. Leah Nicklaus Berlin Kwik Trip, Inc. - Store Engineering 1626 Oak Street, P.O. Box 2107 LaCrosse, WI 54601 -2107 Direct: (608)- 793 -6461 Mobile: (608)- 790 -7652 Fax: (608)- 781 -8960 Visit us on the web at www.kwiktrip.com. APlease consider the environment before printing this e-mail Kwik Trip Inc. Mission Statement "To serve our customers and community more effectively than anyone else by treating our customers, co- workers and suppliers as we, personally, would like to be treated and to make a difference in someone's life." From: Dave Berkowitz [ mailto :D.Berkowitz @andovermn.gov] Sent: Thursday, January 07, 2010 11:44 AM To: Leah Berlin Store Engineering Subject: RE: Kwik Trip Questions Andover Roadway Project Leah, Attached is the amended feasibility report. Please review and if everything looks fine we will need a letter from you stating you have reviewed the amended feasibility report and agree with the findings, therefore you are willing to waive the Public Hearing. The letter will be needed by Monday so that it can be included with the item that will go to Council. The debris, contaminated soil item will be included in the final plat resolution as condition of approval. Thank You From: Leah Berlin Store Engineering [mailto:LBerlin @kwiktrip.com] Sent: Thursday, January 07, 2010 10:11 AM To: Dave Berkowitz Subject: RE: Kwik Trip Questions Andover Roadway Project tl� ,,AC I T Y O F NDOVEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US To: Mayor and Council Members CC: Jim Dickinson, City Administrator David Berkowitz, Director of Public /City Engineer -XSJ From: Kameron Kytonen, Natural Resources Technician Subject: Award Bid/09- 10/2010 Tree Removal Contractor - Engineering Date: January 19, 2010 INTRODUCTION The City Council is requested to award the bid to Strong and Sons Total Tree Service for the City Contract under the contents of the Diseased Tree Removal /Sanitation Enforcement Policy. DISCUSSION As a part of the Diseased Tree Removal /Sanitation Enforcement Policy, a City Contractor is hired to remove and properly treat all dead/diseased trees marked by city staff that are not removed by the established deadline. There were a total of 3 bids received. They are as follows: COMPANY BID (Per Diameter Inch) Strong and Sons Total Tree Service $26.40 S & S Tree and Horticultural Specialists $41.00 Living Water Tree Service $72.00 BUDGETIMPACT Strong and Sons will invoice the City for services performed on each property. The City will pay the contractor and the applicable property owner will be billed/assessed. ACTION REQUESTED It is requested that the City Council award the bid for the Tree Removal Contractor to Strong and Sons Total Tree Service. Resp�y bmitted, OKameron K o n Natural Resources Technician Attachments: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 09 -10, DISEASED TREE REMOVAL /SANITATION ENFORCEMENT. WHEREAS, pursuant to advertisement for bids, bids were received, opened and tabulated according to law with results as follows: Strong & Sons Total Tree Service . $26.40 per diameter inch S & S Tree & Horticultural Specialists $41.00 per diameter inch Living Water Tree Service $72.00 per diameter inch NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Strong & Sons Total Tree Service as being the apparent low bidder. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Strong & Sons Total Tree Service in the amount of $26.40 per diameter inch for construction of the improvements; and direct the City Clerk to return to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been executed and bond requirements met. MOTION seconded by Council member and adopted by the City Council at a regular meeting this 19th day of January , 2010 , with Council members of the resolution, and Council members voting in favor against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk voting NDOVEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and City Council Jim Dickinson, City Administrz, Cindy DeRuyter Recycling Agreement with Anoka County and the City of Andover January 19,2010 INTRODUCTION The purpose of this agreement is to provide cooperation between the County and the Municipality to implement the solid waste recycling program in the Municipality by funding it. DISCUSSION The County assists Andover in meeting recycling goals established by the Anoka County Board of Commissioners by providing SCORE funds to the City Of Andover for solid waste recycling programs. ACTION REQUIRED The City Council is asked to review and sign the Agreement for The Residential Recycling program. Respectfully submitt , Cindy DeRuyter, Recycling Coordinator Attachment Anoka County Contract # 2009 -0399 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM THIS AGREEMENT made and entered into on the 1st day of January, 2010, notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA, State of Minnesota, hereinafter referred to as the "COUNTY ", and the CITY OF ANDOVER, hereinafter referred to as the "MUNICIPALITY ". WITNESSETH: WHEREAS, Anoka County will receive $411,512 in funding from the Solid Waste Management Coordinating Board and the State of Minnesota pursuant to Minn. Stat. § 115A.557 (hereinafter "SCORE funds ") prior to the effective date of this Agreement; and WHEREAS, Anoka County anticipates receiving an additional $411,511 in SCORE funds in the spring of 2010; and WHEREAS, the County wishes to assist the Municipality in meeting recycling goals established by the Anoka County Board of Commissioners by providing said SCORE funds to cities and townships in the County for solid waste recycling programs. NOW, THEREFORE, in consideration of the mutual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions: 1. PURPOSE. The purpose of this Agreement is to provide for cooperation between the County and the Municipality to implement solid waste recycling programs in the Municipality. 2. TERM. The term of this Agreement is from January 1, 2010 through December 31, 2010, unless earlier terminated as provided herein. 3. DEFINITIONS. a. 'Problem material" shall have the meaning set forth in Minn. Stat. § 115A.03, subdivision 24a. b. "Multi -unit households" means households within apartment complexes, condominiums, townhomes, mobile homes and senior housing complexes. C. Opportunity to recycle" means providing recycling and curbside pickup or collection centers for recyclable materials as required by Minn. Stat. § 115A.552. d. 'Recycling" means the process of collecting and preparing recyclable materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of recyclable materials in a manner that precludes further use. e. 'Recyclable materials" means materials that are separated from mixed municipal solid waste for the purpose of recycling, including paper, glass, plastics, metals, fluorescent lamps, major appliances and vehicle batteries. 1 f. Refuse derived fuel or other material that is destroyed by incineration is not a recyclable material. g. "Yard waste" shall have the meaning set forth in Minn. Stat. § 115A.03, subdivision 38. 4. PROGRAM. The Municipality shall develop and implement a residential solid waste recycling program adequate to meet the Municipality's annual recycling goal of 2,715 tons of recyclable materials as established by the County. The Municipality shall ensure that the recyclable materials collected are delivered to processors or end markets for recycling. a. The Municipal recycling program shall include the following components: i. Each household (including multi -unit households) in the Municipality shall have the opportunity to recycle at least four broad types of materials, such as paper, glass, plastic, metal and textiles. ii. The recycling program shall be operated in compliance with all applicable federal, state, and local laws, ordinances, rules and regulations. iii. The Municipality shall implement a public information program that contains at least the following components: (1) One promotion is to be mailed to each household focused exclusively on the Municipality's recycling program; (2) One promotion advertising recycling opportunities available for residents is to be included in the Municipality's newsletter or local newspaper; and (3) Two community presentations are to be given on recycling. The public information components listed above must promote the focused recyclable material of the year as specified by the County. The County will provide the Municipality with background material on the focused recyclable material of the year. iv. The Municipality, on an ongoing basis, shall identify new residents and provide detailed information on the recycling opportunities available to these new residents. b. If the Municipality's recycling program did not achieve the Municipality's recycling goals as established by the County for the prior calendar year, the Municipality shall prepare and submit to the County by March 31, 2010, a plan acceptable to County that is designed to achieve the recycling goals set forth in this Agreement. 5. REPORTING. The Municipality shall submit the following reports semiannually to the County no later than July 20, 2010 and January 20, 2011: a. An accounting of the amount of waste which has been recycled as a result of the Municipality's activities and the efforts of other community programs, redemption centers and drop -off centers. For recycling programs, the Municipality shall certify the number of tons of each recyclable material which has been collected and the number of tons of each recyclable material which has been marketed. For recycling programs run by other persons or entities, the Municipality shall also 2 provide documentation on forms provided by the County showing the tons of materials that were recycled by the Municipality's residents through these other programs. The Municipality shall keep detailed records documenting the disposition of all recyclable materials collected pursuant to this agreement. The Municipality shall also report the number of cubic yards or tons of yard waste collected for composting or landspreading, together with a description of the methodology used for calculations. Any other material removed from the waste stream by the Municipality, i.e. tires and used oil, shall also be reported separately. b. Information regarding any revenue received from sources other than the County for the Municipality's recycling programs. C. Copies of all promotional materials that have been prepared by the Municipality during the term of this Agreement to promote its recycling programs. The Municipality agrees to furnish the County with additional reports in form and at frequencies requested by the County for financial evaluation, program management purposes, and reporting to the State of Minnesota. 6. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized invoices semiannually to the County for abatement activities .no later than July 20, 2010 and January 20, 2011. Costs not billed by January 20, 2011 will not be eligible for funding. The invoices shall be paid in accordance with standard County procedures, subject to the approval of the Anoka County Board of Commissioners. 7. ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for eligible expenses, less revenues or other reimbursement received, for eligible activities up to the project maximum as computed below, which shall not exceed $59,301.40. The project maximum for eligible expenses shall be computed as follows: a. A base amount of $10,000.00 for recycling activities only; and b. $5.08 per household for recycling activities only. Notwithstanding any provision to the contrary, the County reserves the right to reduce the funding provided hereunder in the event insufficient SCORE funds are available. If the spring SCORE payment of $411,511 is not received or is reduced, the County may reduce the project maximum amount payable to the Municipality. The County will promptly notify the Municipality in the event that the project maximum will be reduced. 8. RECORDS. The Municipality shall maintain financial and other records and accounts in accordance with requirements of the County and the State of Minnesota. The Municipality shall maintain strict accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be maintained in a form which will permit the tracing of funds and program income to final expenditure. The Municipality shall maintain records sufficient to reflect that all funds received under this 3 Agreement were expended in accordance with Minn. Stat. § 115A.557, subd. 2, for residential solid waste recycling purposes. The Municipality shall also maintain records of the quantities of materials recycled. All records and accounts shall be retained as provided by law, but in no event for a period of less than five years from the last receipt of payment from the County pursuant to this Agreement. 9. AUDIT. Pursuant to Minn. Stat. § 16C.05, the Municipality shall allow the County or other persons or agencies authorized by the County, and the State of Minnesota, including the Legislative Auditor or the State Auditor, access to the records of the Municipality at reasonable hours, including all books, records, documents, and accounting procedures and practices of the Municipality relevant to the subject matter of the Agreement, for purposes of audit. In addition, the County shall have access to the project site(s), if any, at reasonable hours. 10. GENERAL PROVISIONS. a. In performing the provisions of this Agreement, both parties agree to comply with all applicable federal, state or local laws, ordinances, rules, regulations or standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to the Municipality by the County under this Agreement. b. No person shall illegally, on the grounds of race, creed, color, religion, sex, marital status, public assistance status, sexual preference, handicap, age or national origin, be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to unlawful discrimination under any program, service or activity hereunder. The Municipality agrees to take affirmative action so that applicants and employees are treated equally with respect to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, selection for training, rates of pay, and other forms of compensation. C. The Municipality shall be responsible for the performance of all subcontracts and shall ensure that the subcontractors perform fully the terms of the subcontract. The Agreement between the Municipality and a subcontractor shall obligate the subcontractor to comply fully with the terms of this Agreement. d. The Municipality agrees that the Municipality's employees and subcontractor's employees who provide services under this agreement and who fall within any job classification established and published by the Minnesota Department of Labor & Industry shall be paid, at a minimum, the prevailing wages rates as certified by said Department. 0 e. It is understood and agreed that the entire Agreement is contained herein and that this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. f. Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to writing, duly signed by the parties. g. Contracts let and purchases made under this Agreement shall be made by the Municipality in conformance with all laws, rules, and regulations applicable to the Municipality. h. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, such decision shall not affect the remaining portion of this Agreement. i. Nothing in this Agreement shall be construed as creating the relationship of co- partners, joint venturers, or an association between the County and Municipality, nor shall the Municipality, its employees, agents or representatives be considered employees, agents, or representatives of the County for any purpose. 11. PUBLICATION. The Municipality shall acknowledge the financial assistance of the County on all promotional materials, reports and publications relating to the activities funded under this Agreement, by including the following acknowledgement: "Funded by the Anoka County Board of Commissioners and State SCORE funds (Select Committee on Recycling and the Environment). 12. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the Municipality harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the County under this Agreement. The Municipality agrees to indemnify, defend, and hold the County harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the Municipality under this Agreement. The provisions of this subdivision shall survive the termination or expiration of the term of this Agreement. 13. TERMINATION. This Agreement may be terminated by mutual written agreement of the parties or by either party, with or without cause, by giving not less than seven (7) days written notice, delivered by mail or in person to the other party, specifying the date 5 of termination. If this Agreement is terminated, assets acquired in whole or in part with funds provided under this Agreement shall be the property of the Municipality so long as said assets are used by the Municipality for the purpose of a landfill abatement program approved by the County. IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates first written above: CITY OF ANDOVER Name: Title: Date: LIM Municipality's Clerk Date: Approved as to form and legality: on COUNTY OF ANOKA Dennis D. Berg, Chair Anoka County Board of Commissioners ATTEST: Terry L. Johnson County Administrator Approved as to form and legality: Assistant County Attorney • A 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator ' FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Consider Approval Application for Exempt Permit/Rum River Chapter of Minnesota Deer Hunters DATE: January 19, 2010 INTRODUCTION Rum River Chapter of Minnesota Deer Hunters has submitted an application for a raffle at an event they are hosting on March 20, 2010 at the Courtyards of Andover. DISCUSSION Council can either a) approve the application with no waiting period; b) approve the application with a 30 day waiting period; or c) deny the application. ACTION REQUIRED The City Council is requested to consider approval of the application with no waiting period. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Application Page 1 of 2 7109 Minnesota Lawtul vamoung — Application fee Application for Exempt Permit If a lication osfmarkedorreceived: _G220 An exempt permit may be issued to a nonprofit organization that: less than 30 days before the event more than 30 days before the event - conducts lawful gambling on five or fewer days, and $100 $50 - awards less than $50,000 in prizes during a calendar year. ORGANIZATION INFORMATION Check#_ - $ — Organization name Previous gambling permit number Rum River Chapter of MN. Deer Hunters _ Type of nonprofit organization. Check one. Fraternal [❑ Religious O Veterans IN-1 Other nonprofit organization Mailing address City State Zip Code County 1917 Rum River Drive NW Isanti MN 55040 Isanti Name of chief executive officer (CEO) Daytime phone number Email address Ronald Schleif 763 - 753 -3254 Attach a copy of ONE of the following for proof of nonprofit status. Check one. Do not attach a sales tax exempt status or federal ID employer numbers as they are not proof of nonprofit status. Nonprofit Articles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 180 State Office Building, St. Paul, MN 55155 Phone: 651 -296 -2803 FE-1 I IRS income tax exemption [501(c)] letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877 -829 -5500. IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group riling, and b. the charter or letter from your parent organization recognizing your organization as a subordinate. 19 IRS - proof previously submitted to Gambling Control Board If you previously submitted proof of nonprofit status from the IRS, no attachment is required. GAMBLING PREMISES INFORMATION Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing will take place) Courtyards of Andover Event Center Address (do not use PO box) City Zip Code County 13545 Martin St. NW Andover 55304 Anoka Date(s) of activity (for raffles, indicate the date of the drawing) March 20, 2010 Check the box or boxes that indicate the type of gambling activity your organization will conduct: ❑ Bingo" ®Raffles ❑Paddlewheels" ❑Pull -Tabs' ❑ Tipboards' * Gambling equipment for pull -tabs, bingo paper, tipboards, and Also complete paddlewheels must be obtained from a distributor licensed by the Page 2 of this form. Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization Fill &Print Form authorized to conduct bingo. -in To find a licensed distributor, go to www.gcb.state.mn.us and click on List Reset Form of Licensed Distributors, or call 651- 639 -4076. LG220 Application for Exempt Permit Page 2 of 2 7/09 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT If the gambling premises is within city limits, If the gambling premises is located in a township, a a city official must check the action that the city is county official must check the action that the county is taking taking on this application and sign the application. on this application and sign the application. A township official is not required to sign the application. _The application is acknowledged with no waiting period. _The application is acknowledged with no waiting period. _The application is acknowledged with a 30 day waiting _The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 period, and allows the Board to issue a permit after 30 days (60 days for a 1 st class city). days. The application is denied. The application is denied. Print county name Print city name On behalf of the county, I acknowledge this application. On behalf of the city, I acknowledge this application. Signature of county official receiving application Signature of city official receiving application Title Date— (Optional) TOWNSHIP: On behalf of the township, I Title Date /! acknowledge that the organization is applying for exempted gambling _ activity within township limits. [A township has no statutory authority to approve or deny an application [Minnesota Statute 349.166)] Print township name Signature of township official acknowledging application Title Date CHIEF EXECUTIVE OFFICER'S SIGNATURE The information provided in this application is complete and ccyrgte qt I t of my knowledge. 1 acknowledge that the financial report will be completed and re rn d to the Boar i'hi /3 rays Tthe date of our gambling activity. Chief executive officer's signature Date Complete a separate application for each gambing activity: F ancial report and recordkeeping required one day of gambling activity, A financial report form and instructions . will be sent with two or more consecutive days of gambling activity, your permit, or use the online fill -in form available at each day a raffle drawing is held www.gcb.state.mn.us. Within 30 days of the activity date, Send application with: complete and return the financial report form to the - a copy of your proof of nonprofit status, and Gambling Control Board. - application fee for each event. Questions? Make check payable to "State of Minnesota." Call the Licensing Section of the Gambling Control Board at 651- 639 -4076. To: Gambling Control Board 1711 West County Road B, Suite 300 South MN 55113 Fill-in &Print Form Reset Form Roseville, Data privacy. This form will be made available in alternative format (i.e. large print, Braille) upon request. The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a permit. If you supply the information requested, the Board will be able to process your application. Your name and and your organization's name and address will be public information when received by the Board. All the other information you provide will be private data until the Board issues your permit. When the Board issues your permit, all of the information provided to the Board will become public. If the Board does not issue a permit, all information provided remains private, with the exception of your name and your organization's name and address which will remain public. Private data are available to: Board members, Board staff whose work requires access to the information; Minnesota's Department of Public Safety; Attorney General; Commissioners of Administration, Finance, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City FROM: Michelle Hartner, Deputy City SUBJECT: Approve 2010 Kennel License DATE: January 19, 2010 INTRODUCTION Kennel licenses expired on December 31, 2009. DISCUSSION Dover Kennel has applied for renewal of their kennel license and paid the appropriate fee. ACTION REQUIRED The City Council is requested to approve the kennel license through December 31, 2010. Respectfully submitted, 41k1j Michelle Hartner Deputy City Clerk Attach: License application 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US COMMERCIAL DOG KENNEL LICENSE APPLICATION Commercial (any place where a person accepts dogs from the general public and where such animals are kept for the purpose of selling, boarding, breeding, training, or grooming) Name .J`1 k` ��LX 5'1 Oo Address t U H-an5 6n & V S N c,--o -my- Sri, 51530 Telephone Number I (a --5 l Q q- j 3�3 '?, Number of Dogs S D Kennel Name 1 -) 6 l/ Cy- Property Size Method of Waste Disposal Will facility be used for training dogs? �Q Number of employees Attach a scaled drawing of the property and structures affected showing: scale and north arrow; dimensions of the property and structures; front, side and rear yard building setbacks; adjacent streets; and location and use of existing structures within 100 feet. Fee: New License $350.00 (includes Conditional Use Permit and Recording Fees), c C Renewal License $25.00 # Q) 1) 1 a— City Council Action YnOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Direc FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Debt Service Payments DATE: January 19, 2010 INTRODUCTION Attached are debt service payments to be paid on January 29, 2010. Debt service payments totaling $8,318,372.51 are due on February 1, 2010. These are scheduled debt service payments. BUDGETIMPACT These are scheduled debt service payments. ACTION REQUIRED The Andover City Council is requested to approve total payments in the amount of $8,318,372.51. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, Lee Brezinka Attachment CITY OF ANDOVER Debt Service Payment Schedule - February 1, 2010 General Obligation Revenue Bonds 2002 G.O. Water Revenue Bonds 2004 EDA Public Facility Lease Revenue Bonds 2006A EDA Public Facility Lease Rev Refunding Bonds 2007 EDA Public Facility Lease Rev Refunding Bonds 2007B G.O. Water Revenue Refunding Bonds 2009A G.O. Water Revenue Bonds Improvement Bonds 2005A G.O. Improvement Bonds Tax Increment Bonds 2003B Tax Increment Refunding Bonds 2004B Tax Increment Refunding Bonds Certificates of Indebtedness 2006B G.O. Equipment Certificate 2007A G.O. Equipment Certificate 2008 G.O. Equipment Certificate 2009A G.O. Equipment Certificate Capital Improvement Bonds 2004A Capital Improvement Bonds Permanent Improvement Revolving Bonds 2003A PIR Bonds 2006A PIR Bonds State Aid Bonds 2001 B State Aid Street Bonds 2009A State Aid Street Refunding Bonds Principal Interest Total $ 395,000.00 $ 183,610.00 $ 578,610.00 405,000.00 469,088.13 874,088.13 - 212,113.75 212,113.75 escrow - 145,991.25 145,991.25 escrow - 133,073.13 133,073.13 escrow 60,000.00 16,628.75 76,628.75 1,850,000.00 42,490.00 1,892,490.00 - 3,750.00 3,750.00 530,000.00 34,050.00 564,050.00 160,000.00 2,920.00 162,920.00 195,000.00 7,900.00 202,900.00 154,000.00 8,400.00 162,400.00 130,000.00 4,168.75 134,168.75 280,000.00 46,133.75 326,133.75 820,000.00 10,660.00 830,660.00 335,000.00 34,070.00 369,070.00 1,600,000.00 37,611.25 1,637,611.25 partial escrow - 11,713.75 11,713.75 $ 6,914,000.00 $ 1,404,372.51 $ 8,318,372.51 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVE R.MN.US TO: Mayor and Council members CC: James Dickinson, City Adminis FROM: Dana Peitso, Human Resources SUBJECT: Appoint Andover Planning & Zoning and Open Space Commissioners DATE: January 19, 2010 As Commission terms expire, the City Council considers new appointments to the various Commissions. Interviews for the Andover Planning & Zoning and Open Space Commissions were held on Tuesday, January 12, 2010, at a Special City Council meeting. There were 4 candidates for the Planning and Zoning Commission and 3 candidates for the Open Space Commission that applied and were interviewed. ACTION REQUESTED The City Council is requested to appoint Dennis Cleveland and Lynae Gudmundson for the Planning and Zoning Commission; and Bruce Perry and Kim Kovich for the Open Space Commission. Doug Falk will be the I't alternate for the Planning and Zoning Commission, and Eric Myers will be the 2 °d alternate for the Planning and Zoning Commission. Mike Mueller will be the alternate for the Open Space Commission. Respectfully submitted, . 12� Dana Peitso II. i (A C I T Y 0 F A 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Captain Tom Wells — Anoka County Sheriff's Office SUBJECT: Anoka County Sheriff's Department Monthly Report - Sheriff DATE: January 19, 2010 INTRODUCTION Captain Tom Wells from the Anoka County Sheriff's Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. A' DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, Captain Tom Wells Anoka County Sheriff's Office N OVE: D 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: 17 :11Y� Mayor and Council Members Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Works / City Engineer Hold Public Hearing/Order Plans & Specifications /10- 02/2010 Street Reconstruction - Engineering January 19, 2010 INTRODUCTION The City Council is requested to hold a public hearing at 7:00 PM for Project 10 -02, 2010 Street Reconstruction. DISCUSSION A feasibility report was previously prepared for this improvement project and was submitted to the City Council at the December 15, 2009 City Council meeting. The proposed improvements include milling and reclaiming the existing pavement and using the material as aggregate base, storm sewer system improvements, replacing the existing bituminous curb with concrete curb and gutter and paving two new lifts of bituminous. Driveway aprons will be replaced to match the new roadway and boulevards will be restored. The properties that benefit from the improvements will be assessed 25% of the total project costs in accordance with the City's Assessment Manual Policies and Procedures Guide. This project is included in the City's CIP and has been initiated by the City, which requires a 4/5 vote from the City Council to pass the resolution and move the project forward. The total project cost is estimated at $1,055,330.00. The City's portion is estimated to be $791,480.00, while the assessed portion is estimated to be $263,850.00. The estimated assessment per unit is $6,440.00. Attached are the following: * Location Map * Letter to property owners regarding estimated assessment * Public Hearing Notice * Estimated assessment payment schedule * Sign in Sheet from Neighborhood Meeting * Comment sheets from residents from Neighborhood Informational Meeting Note: The feasibility report was in the December 15, 2009 packet. Please bring this to the meeting. Mayor and Council Members January 19, 2010 Page 2 of 2 BUDGETIMPACT The street reconstruction project would be funded from the City's Road & Bridge Fund and 25% of the total project costs would be assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. ACTION REQUIRED The City Council is requested to approve the resolution ordering the improvement of Project 10- 02, 2010 Street Reconstruction. Respectfully submitted, David D. Berkowitz le-� vll� Attachments: Resolution Ordering the Improvement, Location map, Lester to property owners regarding estimated assessment, Public Hearing Notice, Estimated assessment payment schedule;S`ign In Sheet from Neighborhood Meeting',"kesident Comments CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING THE IMPROVEMENT OF 2010 STREET RECONSTRUCTION, PROJECT NO. 10 -02 AND DIRECTING PREPARATION OF FINAL PLANS AND SPECIFICATIONS. WHEREAS, Resolution No. 102 -09 of the City Council adopted on the 15th day of December , 2009, fixed a date for a public hearing; and WHEREAS, pursuant to the required published and mailed notice such hearing was held on the 19th day of January , 2010; and WHEREAS, all persons desiring to be heard were given such opportunity for same; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby order improvement Project No. 10 -02 . MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 19th day of January 2010, with Councilmembers resolution, and Councilmembers resolution was declared passed. ATTEST: Michelle Hartner — Deputy City Clerk voting in favor of the voting against, whereupon said CITY OF ANDOVER Michael R. Gamache - Mayor 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 . WWW.CI.ANDOVER.MN.US December 16, 2009 Re: 2010'Street Reconstruction / City Project 10 -02 Public Hearing Notice Dear Woodland Meadows (South %2) Resident: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your area as a portion of the 2010 Street Reconstruction project. The proposed project consists of milling the existing bituminous roadway, shaping the gravel, storm drainage improvements, constructing concrete curb and gutters, and constructing a new bituminous surface. The total project cost for your area is estimated at $1,055,330.00, 75% of which ($791,480.00) would be funded from the City's Road and Bridge Fund and 25% of which ($263,850.00) would be assessed to the benefiting properties. The properties that would be assessed for the improvement are depicted on the attached map. An informational meeting was held on November 17, 2009 to discuss the project and receive feedback and comments. The estimated assessment to each property in the south half of Woodland Meadows is $6,440.00. This cost could be assessed over an 10 -year period at 5.5% interest, or the assessment could be paid in full with no interest within 30 days of the final assessment hearing, which would take place in the fall of 2010. Enclosed is a public hearing notice for the proposed project. If you have any questions, feel free to contact me at (763) 767 -5130, or David Berkowitz, Director of Public Works /City Engineer at 763 - 767 -5133. Sincerely, CIT OF ANDOVER Jason J. Law, P.E. Asst. City Engineer JJL:rja Encl. cc: Mayor & City Council David Berkowitz CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF HEARING ON IMPROVEMENTS PROJECT NO. 10 -2 2010 STREET RECONSTRUCTION WOODLAND MEADOWS (SOUTH %2) NOTICE IS HEREBY GIVEN that the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, at the regularly scheduled City Council meeting on Tuesday, January 19, 2010 at 7:00 PM to consider construction of the following improvements: 2010 Street Reconstruction The properties to be assessed, pursuant to Minnesota Statutes Section 429, for the improvements are within the following described development: Woodland Meadows (South %2) The estimated assessment rate is as follows: Woodland Meadows (South %2) $6,440.00 /unit Such persons desiring to be heard with reference to the proposed improvements will be heard at this meeting. CITY OF ANDOVER Mi helle Hartner — Deputy City Clerk Publication Dates: January 1 & 8, 2010 (Anoka Union) O O E O y Q ayi LL d }OQ U d a fq O U y C O U d d f%J O O N U W o a /N Y� a 5z i� NW w IL a O U d O0 v` ttl Q O O O m J O N F < W O m� f av m N O m � N � � O N M N m m r m m m o ^ N O m mr m N N O ^ � N (9 mr o m� N r � e ni o � tmp N N m � m m M 0 m N N M N M O G N N N f9 �n rm M mr N N � N N N (9 rn m m N N N N C N M m N O e O m m 0 m N M N m N M m m Qq yN O d' M V m�- V OOrO V O) N N W OJ O N r y p Q N CO p N M O OMi R W N A M N >F- 10 N d c 1616 V d'MN N -7 N V1 f9 f9 m (9 m 40,; am c C y•E F n �NM V �nmrm O C N N N N N N N N N 4 a da_ — c a¢ E z O O M O n v U o M Lf) z LO 0> �W w0 zo z¢ LLI U > O� z Q M • N rn zn o� R' M Q O >� � X 0 OLL m z O U) U) 0 U 00 - -Y -cal U � C. rs+ M 3 � C ' N E 3 Q. O O 'a O d LO 21 M � O � O N O� T O � v d 3 > L NZ C d -0 � d d ~ L i+ co O T O N t'0 6 Y o� - I -tz, Y �r Rl AL v N i V INIft&M V O M 1 `J V" p ct r J d s rn J � LA JJ rt J O 4 a J r Y o� - I -tz, Y �r Rl AL v N i V INIft&M V O M 1 `J V" p ct r J J LA th rt J O 4 a r Y o� - I -tz, Y �r Rl AL v N i V INIft&M V O M 1 `J ct r J J Y o� - I -tz, Y �r Rl AL v N i V INIft&M V O M 1 `J C I T Y O Za ,ND OVE: COMMENT SHEET 2010 Street Reconstruction (C.P. 10 -02) Woodland Meadows (South %) Tuesday, November 17, 2009 / 5:00 p.m. - 6:30 p.m. INFORMATIONAL MEETING Name: J n�" 9\J- ersa: -\ Address: 1"12 31 U n ( A'J_e r 5T, Q" Phone: 7(-- 7S`1-3g56 E -Mail: Check the following boxes if you have an underground sprinkler system or electric fence. �- Existing Underground Sprinkler System Existing Underground Electric Fence Comments: wd � 6-z f v C Pyam „� a r6 f 2 (e 00 -�1 S is 0 �t r -'A 0 R� c c, HAEngineering \City Projects \Open City Projects \10 -02 2010 Street Reconstruction \Word Documents \Correspondance\Residents \COMMENT SHEET.doc CITYT0F ,N DOVE COMMENT SHEET 2010 Street Reconstruction (C.P. 10 -02) Woodland Meadows (South 1/2) Tuesday, November 17, 2009 / 5:00 p.m. - 6:30 p.m. INFORMATIONAL MEETING Name: Address: V nI X [ — Phone: E -Mail k'ikc- s 9 Ut5 4 m%'; I U- Vet Check the following boxes if you have an underground sprinkler system or electric fence. 0r Existing Underground Sprinkler System ,❑ Existing Underground Electric Fence HAEngineering \City Projects \Open City Projects \10 -02 2010 Street Reconstruction \Word Documents \Correspondance\ Residents \COMMENT SHEET.doc 'k-DOVE]F' COMMENT SHEET 2010 Street Reconstruction (C.P. 10 -02) Woodland Meadows (South %) Tuesday, November 17, 2009 / 5:00 p.m. - 6:30 p.m. INFORMATIONAL MEETING Name: ii, Address: Phone: l�� a`�� E -Mail: _QS Check the following boxes if you have an underground sprinkler system or electric fence. Existing Underground Sprinkler System ❑ Existing Underground Electric Fence Comments: cxviV VQ1 C rC3_ HAEngineering \City Projects \Open City Projects\10 -02 2010 Street Reconstruction \Word Documents \Correspondance\Residents \COMMENT SHEET.doc I COMMENT SHEET 2010 Street Reconstruction (C.P. 10 -02) Woodland Meadows (South %) Tuesday, November 17, 2009 / 5:00 p.m. - 6:30 p.m. INFORMATIONAL MEETING r Name: Address: S� Aj1 _. V Phone: -267 7J_Y- 6zz�Y E -Mail: Check the following boxes if you have an underground sprinkler system or electric fence. NExisting Underground Sprinkler System ❑ Existing Underground Electric Fence Comments: HAEngineering \City Projects \Open City Projects \10 -02 2010 Street Reconstruction \Word Documents \Correspondance \Residents \COMMENT SHEET.doc T Y 0 F 0 * 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US TO: Mayor and Councilmemebers f CC: Jim Dickinson, City Administrat r Courtney Bednarz, City Planne FROM: Angie Perera, Associate PlannerN SUBJECT: PUBLIC HEARING: Conditional Use Permit (10 -01) to consider animal therapy facility at 16274 Verdin St. NW. - Planning DATE: January 19, 2010 INTRODUCTION Russell Johansson has applied for a Conditional Use Permit, on behalf of his wife Diana and himself (aka: the property owners) for a proposed animal therapy facility to be located at 16274 Verdin St. NW. The property is a 14.5 acre parcel located north of 1615[ Avenue and west of County Rd. 59 ( Verdin Street) within the R -1 zoning district. City Code 12 -12 allows an animal assisted therapy facility as a conditional use within the Rl, R2 and R3 zoning districts on properties larger than five acres in size. The property is heavily wooded providing natural screening around the property. program activity area 4,900 sq. ft. program activity area 4,650 sq. ft. (pole barns) )ad 59/ street DISCUSSION Animal Assisted Therapy City Code 12 -2 defines animal assisted therapy (AAT): also known as pet therapy, is a goal- directed type of therapy, delivered and/or directed by a health/human service provider working within the scope of his or her profession, in which an animal meeting specific criteria is used as an integral part of a treatment process designed to promote improvement in the physical, social, emotional, and/or cognitive functioning of the patient. The applicant has indicated this will be a non - profit program known as `Partners In Hope' designed for autistic children between the ages of 4 and 10. The applicant has indicated that this is an "animal assisted activities program in the form of recreation" that would take place on the grounds. There is no mounting or riding activity being proposed. The activity area will primarily take place out of a 4,900 sq. ft. fenced in area between the house and the pole barn and inside the pole barn only in adverse weather conditions. Russell has indicated that Diana will be delivering the service to the clients and that the program will be directed by a health/human service provider (the Fraser Center staff). Documentation has been attached with this report verifying the completion of a training course by Diana and Russell in addition to a letter of support from a Mental Health Practitioner from the Fraser Center, indicating that she will continue to provide consulting services for the program. Comparison of Proposal to Current Number of Animals Permitted on Rural Properties The applicant's proposal would include eleven animals (2 miniature horses, 2 miniature pygmy goats, 4 chickens and 3 ducks) to be utilized in the activity of animal assisted therapy. In addition to these eleven animals, there are also seven other horses on the property that will not be utilized in the proposed therapy program. The table below references the summary of the requirements of the City Code and illustrates that the number and type of animals presently located on the property are in compliance. No additional animals are proposed to be added to the property at this time. Type of Animal Quantity City Code Pleasure /recreational animals 42 (No more than 3 per acre on parcels 5 acres 5 -1 -B (Equine: ass, burrow, donkey, or larger.) 14 acres x 3 equines = 42 foal, gelding, horse, mare, mule, pony or stallion) farm animals (cattle, hogs, sheep 14 (5 plus 1 additional per acre above 5 acres, 12 -12 or goats, and excludes poultry) maximum of 20) 5 + 9 = 14 Additional farm animals are a As determined through the process 12 -12 conditional use poultry (chickens) No limit (permitted use in RI, R2, R3 on 12 -12 parcels without municipal sewer & water) Accessory Structures & Program Activity Area City Code 12 -6 allows up to 20% of a property to be occupied by accessory structures on parcels greater than five acres in size. Two accessory structures currently exist on the property totaling 4,770 square feet (4,650 sq. ft. pole barn and 120 sq. ft. garden shed) and meet the requirements for accessory structures. No new structures are being proposed at this time. City Code 12 -5 -5 requires structures that shelter animals to be located at a minimum of 100 feet from adjacent homes and 50 feet from adjacent property lines. The existing pole barn is located approximately 150 feet from the west property line and greater distances from other property lines. The garden shed appears to exceed both setback requirements as well. The program activity area is proposed to take place in a 4,900 square foot fenced in/open air area (70 ft. x 70 ft.) next to the garden shed south of the house and east of the pole barn. This area also meets the setback requirements. No physical improvements are being proposed for the property at this time. Access/Parking The property will be accessed off of County Road 59 (Verdin Street) onto a Class 5 driveway. County Rd. 59 has fairly low traffic counts in comparison to other county roads within the City of Andover. The driveway splits at approximately 500 feet west of County Rd. 59 and has an asphalt surface up to the house. The driveway portion that splits off southwest of the house consists of wood chips and gravel leading up to the pole barn. The applicant has illustrated that the parking area would most likely be on one asphalt parking space, currently located along the primary driveway. The applicant has also indicated that parking could also take place east of the pole barn on the unimproved driveway area depending on the needs /goals of the client. Hours of Operation The applicant has indicated that the hours of operation will tentatively operate between the hours of 10:00 a.m. through 7:00 p.m. The individual activity sessions are six weeks in length at one hour per week per child. The number of anticipated clients is projected to be 7 appointments /clients per day or about 21 appointments /clients per week. Review Criteria 12 -14 -6 B. provides the following criteria for granting conditional use permits: 1. In granting a Conditional Use Permit, the City Council shall consider the advice and recommendation of the Planning and Zoning Commission and: a. The effect of the proposed use upon the health, safety, morals and general welfare of occupants of surrounding lands. b. Existing and anticipated traffic conditions, including parking facilities on adjacent streets and land. c. The effect on values of property and scenic views in the surrounding area, and the effect of the proposed use on the Comprehensive Plan. Planning Commission Recommendation The Planning Commission held a public hearing and received feedback from the applicant and his wife. With a 6 to 0 vote, the Planning Commission recommended approval of the proposed Conditional Use Permit with the five (5) conditions as outlined in the attached resolution. There was discussion related to the condition of the requirement that the applicant provide documentation on an annual basis verifying that a health/human service provider is directing the animal assisted therapy program. The reason for this condition is that the definition for "animal assisted therapy states that the goal - directed type of therapy is "delivered and/or directed by a health/human service provider working within the scope of his or her profession ". There was not a concern regarding the number or types of animals nor were there concerns regarding the operational hours or number of clients as proposed. The Planning Commission recommended adding the condition requiring that the Conditional Use Permit be reviewed annually so that the conditions can be evaluated in the future. ACTION REQUESTED The Council is asked to approve or deny the Conditional Use Permit accordingly. Respectfully submitted, Angie Per a Attachments Resolution Location Map Site Drawing Conditional Use Permit Application Letter from Applicant & Training Certificate Letter from Fraser Center Program Information Cc: Russell & Diana Johansson, 16274 Verdin St. NW, Andover, MN 55304 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING THE CONDITIONAL USE PERMIT REQUEST FOR AN ANIMAL ASSISTED THERAPY FACILITY TO BE LOCATED AT 16274 VERDIN STREET NW LEGALLY DESCRIBED AS: The East' /4 of the North 1/2 of the Southeast 1/4 of the Northeast 1/4 of Section 16, Township 32, Range 24, Anoka County, Minnesota. WHEREAS, Russell Johansson, the property owner has requested a Conditional Use Permit to allow an animal assisted therapy facility on the subject property, and; WHEREAS, the Planning Commission held a Public Hearing pursuant to the requirements of City Code 12 -14 -8, and; WHEREAS, the Planning Commission finds the request would not have a detrimental effect on the health, safety, and general welfare of the City of Andover, and; WHEREAS. The Planning Commission recommends to the City Council approval of the Conditional Use Permit, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning Commission and approves the Conditional Use Permit for an animal assisted therapy facility as proposed and subject to the following conditions: 1) Applicant shall submit documentation on annual basis verifying that a health/human service provider is directing the animal assisted therapy program. 2) Operational hours shall be limited to Tuesday through Thursday and between the hours of 7:OOa.m. and 7:00 p.m. 3) The number of clients shall be limited to seven per day and 21 clients per week. 4) The number and types of animals used in the therapy program shall be limited to two miniature horses, two miniature pygmy goats, four chickens and three ducks. 5) The Conditional Use Permit shall be reviewed on an annual basis to evaluate the operational hours, the number and types of animals used in the therapy program, the number of clients, and the verification that a health /human service provider is directing the program. Adjustments to the program shall be considered for review at that time. Adopted by the City Council of the City of Andover on this 19° day of January, 2010 CITY OF ANDOVER ATTEST: Michelle Harmer, Deputy City Clerk 00_4 Soo, Michael R. Gamache, Mayor V, 332.-34- 9177.01 DrIoec, 4y 37 1 13 �rC C `P�� 5tAjvj II N N 3 3'C "4,u 332.10 332.1 /0. OZ 7 c�e N in \3 1.3 N in 3 3 —0 '/�v S S —je) 4 4 A- 5 Ye-)A 4/0. zo A. LA---�) iA .y- ry I. *(&' 0 -b kc itiSeA 1 7� aelCC t ok ; ,O( rxyv) 4— G s v --> ........ .:...... (Y1Gh''e.'tVLI;�� wok-+o S cee k c w)LL voe. u sew i P ral C'"* * 10'x!1' area -7 o'ke 0 s Vecd'tn S *. tai .W, /Co Rd 5 9 I J ISO I � � 4;2 l t N o% Q uc- of _ t a ycctrk m (Y1Gh''e.'tVLI;�� wok-+o S cee k c w)LL voe. u sew i P ral C'"* * 10'x!1' area -7 o'ke 0 s Vecd'tn S *. tai .W, /Co Rd 5 9 I J ISO _ L6bW- 1685 CROSSTOWN BOULEVARD N.W. - ANDOVER, MINNESOTA 55304 - (763) 755 -5100 FAX (763) 755 -8923 - WWW.CI.ANDOVER.MN.US CONDITIONAL USE PERMIT Property Address JL2'7 4 VLt-cX1� Sk lU [:0 a04)oye-,�r M/1 Legal Description of Property (if legal is lengthy, please attach a separate sheet): Lot Block Addition PIN l 6'7 3& - �Lul -- I Lf --- 00t ( se-ee Gc �6'4'1O—A (If metes and bounds, attach the complete legal description) Note: If the legal is not provided, the application will not be considered to be complete. Is the property Abstract or Torrens (to verify this call the Anoka County Office at (763) 323 -5400 with the property PIN number). Abstract —Ye� Torrens Description of Request l u-5e: Dzr,,ka 641114Tes) Section of Ordinance 12 —q_ Current Zoning R —4---4---4---4---4---4---4---4----1s---4---4---4-- Name of ApplicantlA SS a nss� r> Address 621 Li Vzx- lv\- taw DCA&LLe-,r C'A4N CaS 3o'-( Home Phone 763 7,4401S5 Business Phone 763 2t4K0 f 3 5 Fax — Signature Date 1112 K lc)q 6a- P1� or p�1.�u5s 9�olz �ic�l pvC-<ol zl`�I n/� /�C //�� rI Partners In Hope, Inc. Russ & Diana Johansson 16274 Verdin St NW Andover, MN 55304 December 29, 2009 Angie Perera Associate Planner City of Andover, MN Dear Ms. Perera: I have attached the items you requested on behalf of our business, Partners In Hope, Inc. I believe you will find all of the necessary documents and answers to your questions. We have answered them to the best of our ability at this time. This non - profit business is, at present, a "pilot-project' ' that may experience some minor changes as the year progresses. Any changes that would occur would be minor, and would be based on our client's needs; such as the operating hours. Currently we will not be providing "Animal Assisted Therapy ". The term Animal Assisted Therapy is so widely misused. We will be providing Animal Assisted Activities in the form of recreation. These activities are therapeutically based, as taught in our training. However, there may be a time when we would employ a licensed therapist. Therefore, a permit for Animal Assisted Therapy would be appropriate. Thank you so much for your help and time. We are very excited to start this business; there are so many children that could benefit. Please don't hesitate to call if you should need more information or further clarification. Sincerely, Diana M. Johansson (763)244 -0135 autismpartnersinhopeQlive. com Attachments 010 5to e • cc�V • mr s N \J �o �o i h� o V � H G O O ri, 0 i( O w N h ti G Q� 0.1 Q l Q a O p c N Q g ti c W � N 2 N ti ti C L U^ f� V A ^v w� �Y► -J 0 cc�V • N \J �o �o i h� o V � H G O O ri, 0 i( O w N h ti G Q� 0.1 Q l Q a O p c N Q g ti c W � N 2 N ti ti C L U^ f� V A ^v w� �Y► -J 0 �o ® c� Z \ MJ cc h G C jq G V G L. v Cc co LL ad O � o v J o_ °a A U N N h F � 1 ASE / Special needs * Bright futures• December 29, 2009 To Whom It May Concern, I am happy to be a member of the Partner's In Hope, Inc. Board. At the University of Iowa I earned a Bachelor of Arts degree, studying Psychology, and then I received a Master's in Social Work from Saint Ambrose University in Davenport, Iowa. Throughout college I was involved with several different agencies involving children with diverse mental diagnoses. My experience with children who have an Autism Spectrum Disorder began in January of 2008 at Four Oaks Inc. in Cedar Rapids, Iowa. Here I was involved in an after school program for middle school children to help build social skills. In the fall of 2008 1 began an internship at TIES (Teaching Interventions to Empower and Strengthen Families), a positive parenting program, where a four -year old child was diagnosed with Autism. Since July, I have been employed full -time as a Mental Health Practitioner providing skills training to individuals, families and groups with an Autism Spectrum Disorder, at Fraser Child and Family Center in the Anoka location. I am currently licensed as a Graduate Social Worker and working towards an Independent Clinical Social Worker license. My passion for animal assisted therapy began when I was working at Four Oaks and experienced how a therapy dog impacted the lives of the children with special needs in the schools. I have since gotten a dog and looking into getting the training completed so that she can be a therapy dog that I can take to work with me each day. I have been, and will continue to provide consulting services in regards to the Autism Partner's In Hope, Inc. program and their curriculum. Fraser Child and Family Center will not be a part of Autism Partner's In Hope, Inc., I will instead be personally involved in the program. II i (Ashl y Hanna, LGS1N Mental Health Practitioner Fraser Child and Family Center I It • Fraser School • Fraser Child & Family Center • Fraser Residential Services • Fraser Rehabilitation Services Fraser Community Supports • The Fraser Institute 2829 Verndale Avenue, Suite 3, Anoka, MN 55303 • Tel: 763.231.2590 • Fax: 612.728.5301 • www.fraser.org The Autism Society recognizes the power that 1 person, 1 organization, 1 idea or 1 event can have on autism. Today, with the prevalence of autism rising to 1 in every 100 American children, everyone can make a difference and support the 1 mission of the Autism Society. In today's society, parents understand the benefits of having their children participate in recreational activities. There are numerous programs available in our community for parents to choose from and for our children to participate in, such as soccer, football and dance. These recreational activities are traditionally designed based on age, gender and skill levels. However, they lack the capability of addressing children's mental health and physical challenges, especially those who have been diagnosed with Pervasive Development Disorders (PDD), often referred to as autism. PDD refers to "a group of conditions that involve delays in the development of many basic skills, most notably the ability to socialize with others, to communicate and to use imagination." Children with these conditions often are confused in their thinking and generally have problems understanding the world around them. This segment of our population continues to increase rapidly. Therefore, Partners In Hope, Inc. proposes to provide a recreational program of Animal Assisted Activities designed for PDD children in the Minneapolis /Saint Paul northern suburban area. Partner's In Hope is a Minnesota non - profit corporation formed by Russ and Diana Johansson to provide client tailored animal assisted recreation activities to children diagnosed with PDD. The organization's mission is to partner with parent(s), who have children diagnosed with PDD, and mental health professionals to provide animal assisted recreation activities designed specifically for these children with the objective of first and foremost providing recreation for the children while at the same time enhancing the child's therapeutic goals. In the areas of practice and standards there is no recognized profession called "Animal- Assisted Therapy ", as one practices within the scope of his /her profession that can be legally called THERAPY. Likewise, there is no such thing as a licensed /certified animal — assisted therapist or therapy animal. All therapy will be done by the referring mental health agency's appropriately credentialed mental health professionals. Partner's In Hope has secured a mental health professional as a consultant, who also serves on their Board of Directors. (Letter attached) Animal assisted activities (AAA) provide opportunities for motivation, education, or recreation to enhance quality of life. Animal assisted activities are delivered in a variety of environments by specially trained animal professionals, paraprofessionals, or volunteers in association with animals that meet specific criteria. Russ and Diana have completed the "Kids and Horses Protocol Training'; an Equine - Facilitated Mental Health and Learning Program. The training was conducted by MN LINC, Inc. Molly DePrekel, MA, LP and Tanya Welsch, MSW, LGSW, MN LINC Education Director. Partner's In Hope, Inc. will tentatively operate Tuesday thru Thursday, between the hours of 10:00 a.m. thru 7:00 p.m. The individual activity sessions are 6 weeks in length, one hour per week per child. The activity sessions use specifically designed animal handling methods and styles that enhance therapeutic impact for children, while at the same time are fun. The first activity session Week 1 /Day 1 will include introductions of the facilitator, set rules and expectations, safety and overview of the next 6 weeks, tour of the facility and introduction to the animals. Each activity session will increase the direct activity with the animal of choice by the child's comfort level, and will slightly vary based on each individual child's comfort. All horse activities will be conducted with the same two miniature horses, and will only include "ground- work ", there will be NO mounted activities. The activities will include touching and learning the animal's body structure and habbits, grooming & care, and leading a miniature horse with a halter and lead line. The program is designed for children between the ages 4 thru 10 who have been diagnosed on the autism spectrum. am 01 s PARTNERS IN HOPE, INC. Activity Assisting Animals Temperament, gait, age, health, conformation, energy level, responsiveness, sensitivity and level of training are just some of the considerations for the equines we have chosen for our program. Meet Rockit! Rockit is a 5 year old Gelded Miniature Horse His height is 32" He loves children, and the children love him! . lo. PARTNERS IN HOPE, INC. Activity Assisting Animals Temperament, gait, age, health, conformation, energy level, responsiveness, sensitivity and level of training are just some of the considerations for the equines we have chosen for our program. Meet Willy! Willy is a 3 year ol4 pIded Miniature horse His jjeight is 34" He is extremely compassionate -11to PARTNERS IN HOPE, INC. Activity Assisting Animals Temperament, gait, age, health, conformation, energy level, responsiveness, sensitivity and level of training are just some of the considerations for the equines we have chosen for our program. Meet Kiki & Lulu Kiki & Lulu are Miniature Pygmy goats They are 8 months old and are sisters We purchased the goats at 3 weeks old and bottle fed them, they are like "real' kids! Lots and lots of love and time spent with these two. Ob Iti to PARTNERS IN HOPE, INC. Activity Assisting Animals Although it is hard to train chickens and ducks, we have had them since they hatched. They are very friendly and offer a wonderful "atmosphere". If the children are intimidated by the size or movements of the other animals, they seem to be quite interested in the birds. We have 3 classic farm white Pekin ducks, and 4 Polish chickens, which are quite comical looking with their fancy head feathers! We have spent a lot of time planning and creating a peaceful, safe, private and specifically designed environment for the delivpry of our specialized service to the children. OXM 13 - f. ►w 1, 17 f. �7« � � � /. .«& . � w . � c� \ ¥ . : . ».�. � w ~ ^® ^yam - ^^ ~`� " « PARTNERS IN HOPE, INC. Activity Assisting Animals 1 Miniature Horse; Color Sorrel Roan, Gelding, age 5 yrs — Name Rockit 1 Miniature Horse; Color Palomino Flaxen, Gelding, age 3 yrs —Name Willy 1 Miniature Female Pygmy Goat — color brown, age 8 months — Name Kiki 1 Miniature Female Pygmy Goat — color grey, age 8 months— Name Lulu 4 White Crested Polish Chickens 3 White Pekin Ducks OW %%A OR Non-Activity Assisting Animals In addition to the animals that will be used for the Animal Assisted Recreation, we have 7 full size horses, as listed below: One 27 year old Arab Mare; named Scarlet One 24 year old Quarter Horse Mare; named Rosie One 18 year old Arab Mare; Named Tessa One 14 year old Arab /Paint Mare; named Jazmine One 14 year old Arab /Quarter Horse Gelding; named Billy One 14 year old Ara b /Tennessee•Walker Gelding; named Jazz One 14 year old Arab Gelding; named Zhar In addition to the 7 full size horses, we have 3 male `Barn Cats "; named Yoda, Spooky and Rusty. *All animals are current on their veterinarian health checks, worming and shots. We do not for see adding any additional animals to the property. OW 101- NDOVEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clef SUBJECT: Schedule 2010 Local Board of Appeal & Equalization DATE: January 19, 2010 INTRODUCTION The Council is requested to select potential dates for holding the 2010 Local Board of Appeal & Equalization. DISCUSSION It is again time to schedule the Local Board of Appeal and Equalization dates. The Anoka County Assessor has indicated they will make every attempt to accommodate City Council /Board of Review dates of choice, but please keep in mind they are scheduling 21 meetings and will need to avoid conflicts for those assessors that will need to attend multiple meetings. The dates for the meeting must fall between April 12, 2010 and May 11, 2010. The Council is requested to select at a minimum two potential dates of choice to submit to the County Assessor. ACTION REQUIRED The City Council is requested to select potential dates for holding the 2010 Local Board of Appeal & Equalization. Respectfully submitted, Michelle Hartner Deputy City Clerk C) 0 N Pro kok N �L LL L� r 4) 12 c O 2 N o � v N a b N O en N W ti N N t " N N 4 M ci O n � ti 0 ti h N C) 0 N ct c� N .L LL 4) 12 O 2 l� ti N N M O n v ti \Nc p l� R ti N O� b ti M N O M • ,NDOVEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator Schedule February EDA meeting January 19, 2010 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the February 3, 2010 City Council meeting. DISCUSSION Tentative agenda items for an EDA meeting have been identified as follows: 1. Purchase Agreement/Letter of Intent/Progress Review 2. Parkside at Andover Station Negotiation Update 3. TIF Project Fund Discussion 4. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. ACTION REQUIRED Schedule an EDA meeting at 6:00 pm before the February 3, 2010 City Council meeting. submitted, �A �.r i7. I T Y O F [DOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator Schedule February Council Workshop January 19, 2010 INTRODUCTION The Council is requested to schedule a Council Workshop for the month of February for a number of miscellaneous business items. DISCUSSION Potential agenda items for a general February workshop have been identified as follows: 1. Council Goal Discussion 2. 2010 General Fund Budget Progress 3. 2011 Budget Development Kick -Off 4. 2011 -2015 Capital Improvement Plan Development Kick -Off 5. Wind Turbine Discussion 6. Hunting Regulation Discussion Other items may be added upon Council request. ACTION REQUIRED Schedule a February Council workshop, a suggested date is February 23rd at 6:00 pm or another date and time acceptable to the Council. submitted, Dickinson 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report January 19, 2010 The City Administrator will give a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development Activity 3. Update on CIP Projects 4. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. submitted, ND OVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW. CLAN DOVER. MN. US TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for January 19, 2010 City Council Meeting DATE: January 19, 2010 The City Council is requested to receive the following supplemental information. Discussion Items Item #12. Anoka County Sheriffs Department Monthly Report (Supplemental) — Sheriff Item #14. Consider Conditional Use Permit/Animal Therapy Facility /16274 Verdin Street NW (Supplemental) - Planning 01/14/2010 10:19 7637674679 ANOKA CO SHER PATROL PAGE 02103 3 CITY OF ANDOVER— DECEMBER 2009 DECEMBER ITEM DECEMBER NOVEMBER YTD 2009 YTD 2008 Radio Calls 819 802 9,784 9,946 10,862 10,076 Incident Reports 844 826 Burglaries 10 11 102 96 550 Thefts 62 36 584 Crim.Sex Cond. 1 1 22 21 Assault 5 4 73 50 Dam to Prop. 19 18 267 324 Harr, Comm. 5 8 117 13b Felony Arrests 0 2 46 124 Grass Mis. 0 0 12 71 Misd. Arrests :25 13 452 839 DUI Arrests I 0 12 130 118 Domestic Arr. 8 4 57 65 Warrant Arr. 5 5 103 146 Traffic Arr. 227 213 2,765 2,470 DUJ OFFENSES: DAY OF Sunday Monday Tuesday Wednesday Thursday Fridav Saturday WEEK: IrME: 00:49 01:06 18:21 00:39 01:45 02:20 0229 19:52 01:51 02:03 01/14/2010 10:19 7637674679 ANOKA CO SHER PATROL PAGE 03103 CITY OF ANDOVER — DECEMBER 2009 COMMUNITY SERVICE OFFICER REPORT DECEMBER ITEM DECEIVJBEIt NOVEMBER YTD 2009 YTD 2008 Radio Calls 103 76 1,301 1,671 Incident Reports 43 63 920 1,337 1 70 141 Accident Assists 2 Vehicle Lock Out 25 17 266 355 Extra Patrol 111 104 1010 1,521 House Checks I 0 7 62 Bus. Checks 8 20 298 456 Animal Compl. 30 32 472 635 Traffic Assist 10 11 129 160 Aids: Agency 166 158 2.051 1,897 Aids: Public 42 14 463 1.014 Paper Service 0 0 14 0 Inspections 0 0 3 0 Ordinance Viol. 2 0 26 2 Eq PLANNING AND ZONING COMMISSION MEETING —JANUARY 12, 2010 The Regular Bi- Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Daninger on January 12, 2010, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Chairperson Daninger, Commissioners Tim Kirchoff, Valerie Holthus, Devon Walton, Douglas Falk (arrived at 7:03 p.m.) and Dennis Cleveland. Commissioners absent: Michael Casey. Also present: City Planner, Courtney Bednarz Associate Planner, Angie Perera Others APPROVAL OFMINUTES. December 8, 2009 Motion by Kirchoff, seconded by Walton, to approve the minutes as presented. Motion carried on a 4 -ayes, 0 -nays, 1- present (Cleveland), 2- absent (Falk, Casey) vote. PUBLIC HEARING. CONDITIONAL USE PERMIT 10 -01 TO CONSIDER ANIMAL THERAPY FACILITYAT 16274 VERDIN STREET NW. Ms. Perera noted Mr. Russell Johansson has applied for a Conditional Use Permit, on behalf of his wife Diana and himself for a proposed animal therapy facility to be located at 16274 Verdin St. NW. The property is a 14.5 -acre parcel located north of 16151 Avenue and west of County Road 59 ( Verdin Street) within the R -1 zoning district, City Code 12 -12 allows an animal assisted therapy facility as a conditional use within the Rl, R2 and R3 zoning districts on properties larger than five acres in size. The property is heavily wooded providing natural screening around the property. Ms. Perera reviewed the proposal with the Commission. Regular Andover Planning and Zoning Commission Meeting Minutes — danuary 12, 2010 Page 2 Commissioner Kirchoff asked if this was something new the City may become involved in, monitoring health and safety. Ms. Perera reviewed the definition of "animal assisted therapy" with the Commission. Commissioner Kirchoff did not know if City Staff was knowledgeable regarding this and it may be best done at the State level with the City agreeing to allow the program. Commissioner Cleveland stated even though this is associated with the Fraser Center it is not a part of the Fraser Center and it will be a business on its own. Ms. Perera stated that was correct and thought the applicant could answer this for them. Commissioner Walton stated in discussion by staff regarding the annual basis verifying the health human services person was directing a therapy program, he wondered what if the director changed in the middle of the year, how would they deal with this. Ms. Perera stated they could reference this as a condition within the resolution. Commissioner Kirchoff asked if they had any special requirements for other clinics in the City. He thought they may want to stay out of the monitoring of health issues that they are not really involved in. Ms. Perera stated the idea behind this was that the City will have some type of proof or document showing that someone is at least overseeing the program and that they have the initial letter of intent supporting the business and that their "support" does not "go away" after the second or third year. They just want to verify that a qualified professional is overseeing the program. Motion by Walton, seconded by Falk, to open the public hearing. Motion carried on a 6- ayes, 0 -nays, 1- absent (Casey) vote. Mr. Russell Johansson and Mrs. Diana Johansson, 16274 Verdin Street N.W., explained to the Commission the purpose of the business. Commissioner Holthus wondered how many students they are going to have at their facility at one time, where the parking area is and how far away the parking area is from the facility. Mrs. Johansson stated the focus is for one on one with the children with each session lasting one hour and a half hour in between sessions. She stated there will only be one vehicle at a time within an hour and a half and they have a tarred parking spot next to the area off of their home. She stated the only time there will be more than one vehicle is when they have an open house and then people can park in front of the barn but they do not anticipate that to happen very often and they do not anticipate a lot of people for that type of event. Commissioner Falk asked if the operation will be open in the winter time also. Mrs. Johansson stated they hoped to provide this year round. Commissioner Falk asked why they wanted to remain open until 7:00 p.m. Mrs. Johansson stated they were trying to accommodate their customers in case the parents could not come during work hours. She stated the hours were tentative and may need to be changed but the close time will not be later than 7:00 p.m. Regular Andover Planning and Zoning Commission Meeting Minutes — January 12, 2010 Page 3 Commissioner Falk asked if they will need to have some sort of outside lighting. Mrs. Johansson stated in the winter they will be providing the therapy indoors. Commissioner Walton stated the person helping with the program is a volunteer and he wondered in comparison with the program they are setting up are there other programs like theirs in Minnesota. Mr. Johansson stated there was not any they were aware of. Mrs. Johansson stated their program will not include riding of the animals. Chairperson Daninger asked if it was their intent to have eleven animals as proposed to be used in the therapy program or did they anticipate more or less. He was concerned with the applicant indicating the hours and other things are subject to change. Mr. Johanson stated the hours of service would most likely be evening hours. Mrs. Johansson stated their intent is not to introduce anymore animals than the eleven they have but would like to be able to replace them if needed (i.e. if an animal died). Chairperson Daninger asked if this facility is handicapped accessible. Mrs. Johansson stated it was not and that the clients need to be physically able to access the property. Motion by Falk, seconded by Walton, to close the public hearing at 7:24 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Casey) vote. Commissioner Kirchoff asked since this is a Conditional Use Permit, if they find there is a problem with the amount of traffic could this be reviewed next year. Ms. Perera stated they could. Mr. Bednarz stated they would need to establish that condition as a part of the approval. If they want to review that they would need to modify the resolution to reflect it. Chairperson Daninger thought they could put in the resolution a condition to review yearly. Chairperson Daninger asked if their request met the City Ordinance with this volunteer. Ms. Perera stated it would meet their requirements. Commissioner Walton stated he was waffling between the idea that they have to regulate who is volunteering and what kind of education they have to volunteer and how that compares to Commissioners Kirchoff s question if the City asks the clinics in the area to show them the licenses of all the doctors that operate at them. He was trying to equate the two and see if they need to ask them to provide a specially licensed person to volunteer on their staff because that person could change or leave and would they need to find someone else to take their place because if they did not it would be violating the ordinance if they left it in there. He wondered if it was not the ownership that was more important than who volunteers or is on the board and do they need to control that. Mr. Bednarz stated the City's recently crafted wording for animals assisted therapy was a effort led by the City Attorney to include this health, human service provider based on his Regular Andover Planning and Zoning Commission Meeting Minutes —January 12, 2010 Page 4 research on that topic and thought at the Council meeting where the City Attorney is present that question could be more fully answered at that time. Commission Holthus asked if for condition number four relating to the number and types of animals used in the program shall not exceed current City Ordinances. Mr. Bednarz stated a concern there would be the table that allows the number of animals allowed on the property is currently at 42 equines and thought a program of that size, the City would probably want to regulate it a little more closely. Chairperson Daninger stated what he was looking at was an annual review in regards to hours of operation. Commissioner Holthus stated she was not concerned with the number of animals, hours of operation, or one on one activity and the applicants do seem to know what they are doing and how to service those kids. She was not against having it in the conditional use permit exactly the way it was already designed. She thought they could state in the CUP they keep the numbers the same as they currently are with an annual review. Motion by Kirchoff, seconded by Falk to recommend to the City Council approval of Resolution No. , with an annual review and eleven therapy animals with hours of operation not later than 7:00 p.m. or earlier than 7:00 a.m. Motion carried on a 6 -ayes, 0- nays, 1- absent (Casey) vote. Ms. Perera stated that this item would be before the Council at the January 19, 2010 City Council meeting. PUBLIC HEARING: CITY CODE AMENDMENT TO CONSIDER CHANGES TO CITY CODE FOR EXTERIOR STORAGE OF COMMERCIAL VEHICLES AND OTHER STORAGE ITEMS. Ms. Perera noted currently it is in violation of the City Code to park a commercial vehicle in the driveway or to keep a commercial vehicle in excess of 12,000 pounds in the garage of a property. It is also a violation to store a vehicle longer than twenty feet (20') in length in the rear yard of the property. Recently a few residents have questioned the intent and language of the City Code in regards to these situations. The City Council has since discussed both situations and has directed staff to prepare draft amendments for each, which brings this discussion to the Planning and Zoning Commission. Ms. Perera reviewed the staff report with the Commission. Motion by Falk, seconded by Kirchoff, to open the public hearing. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Casey) vote. qkN66W Or I I / 1 `lM DATE January 19, 2010 ITEMS GIVEN TO THE CITY COUNCIL ➢ December 2009 Monthly Building Report ➢ December 2009 Fire Department Calls ➢ 2009 Building Dept. Report ➢ Amended Feasibility Report/09 -22 /Bunker Lake Blvd. NW Frontage Road /Jay Street Realignment PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT AGENDA. THANK YOU. GASTAFRRHONDAAWGENMCC LIST.doc CITY OF ANDOVER 2009 Monthl Build in Re ort TO: Mayor and City Council FROM: Don Olson DECEMBER BUILDING PERMITS PermiUPlan Tax Total Valuation 5 Residential $ 8,593.27 $ 237.50 $ 8,830.77 $ 689,000.00 Single Family 2 3,177.84 120.50 3,298.34 241,000.00 Septic - - " Townhome 3 5,415.43 117.00 5,532.43 448,000.00 1 Additions 608.60 11.70 620.30 23,400.00 1 Garages 622.46 12.00 634.46 24,000.00 1 Basement Finishes 100.00 0.50 100.50 - 3 Commercial Building 3,451.39 105.50 3,556.89 211,000.00 - Pole BldgsBams - - " I Sheds 116.57 1.05 117.62 2,100.00 - Swimming Pools - - " - Chimney /Stove/Fireplace - Structural Changes - Porches Decks Gazebos M71_10- Repair Fire Damage 1 Re -Roof Siding - Other - - 1 Commercial Plumbing 155.84 1.90 157.74 3,800.00 1 Commercial Heating 146.25 3.75 150.00 7,500.00 1 Commercial Fire Sprinkler 25.00 0.50 25.50 500.00 Commercial Utilities - - - " Commercial Grading 16 Total Building Permits $ 13,894.38 $ 374.90 $ 14,269.28 $ 961,300.00 PERMITS Permit/Plan Tax Total Fees Collected 16 Building Permits $ 13,894.38 $ 374.90 $ 14,269.28 - Ag Building - - - - Curb Cut - - - - Demolition - - - - Fire Permits - Footing - - - - Renewal - - - - Moving - - - 42 Heating 3,220.00 21.00 3,241.00 2 Gas Fireplaces 150.00 1.00 151.00 19 Plumbing 855.00 9.50 864.50 23 Pumping 345.00 - 345.00 - Septic New - - - 2 Septic Repair 150.00 1.00 151.00 5 Sewer Hook -Up 125.00 - 125.00 5 Water Meer 250.00 - 250.00 - Sewer Change Over/Repair - - - - Water Change Over - - 9 Sac Retainage Fee 180.00 - 180.00 5 SewerAdmin.Fee 75.00 - 75.00 6 Certificate of Occupancy 60.00 - 60.00 5 License Verification Fee 25.00 25.00 - Reinspection Fee - - - 35 Contractor License 1,750.00 - 1,750.00 2 Rental License - Single 100.00 - 100.00 - Rental License -Multi - - - - Health Authority 176 TOTALS $ 21,179.38 $ 407.40 $ 21,586.78 $ 961,300.00 Total Number of Homes YTD 2009 47 Total Number of Homes YTD 2008 49 Total Valuation YTD 2009 $ 12,556,946.00 Total Valuation YTD 2008 $ 37,835,462.02 Total Building Department Revenue YTD 2009 $ 305,544.94 Total Building Department Revenue YTD 2008 $ 611,783.89 ANDOVER VOLUNTEER FIRE DEPARTMENT I I TOTAL CALLS FOR THE MONTH OF DECEMBER 2009 MTH YTO COUNTY ICALLIRESP SCENE I FIRE! M PRIMARY ALL N % INC.# DAY I TIME I TIME TIME EMS SHIFTREASON PEEP STATION CALLS 1 949 09022811 1 1 8'.56 857 9.00 1 EMS D 22YOFDIFFICULTYBREATHING 6 3 X 2 950 09022817 1 1 946 949 9.54 1 EMS D CY .ILDHITHEADONFLOORINOTBREATHING B 3 X 3 951 09022849 1 11635 1639 1642 EMS D 129 YOF CONFUSEDEDMX OF LOW BLOOD SUGAR 12 3 X 4 952 09022959 1 120 22 2025 CANC EMS N 83YOF FELIA.UMP ON HEAD/NOSE SWOLLEN 5 1 5 953 09022B71 2 303 313 CANC EMS N 69YOFE)AHRREMOMITING 4 1 6 954 09022BBI 2 1 748 7:51 7:53 FIRE/ D ISMELL OF NATURAL GAS IN AREA 1 1 00 7 955 09022938 2 1 007 010 014 EMS N IlBYOFASTHMAATTACK 5 3 8 956 09023D32 4 11221 1223 1226 EMS I D in YOM DIABETICGLEEDING FROM HIS MOUTH 7 1 X 9 957 09023D56 4 1 1918 1920 1926 EMS WN I SIYO CALLER CHEST PAINIDIZZINESS 4 1 10 95B 09023081 5 1 8:57 SOO CANC FIREI WD i FIRE AJARM1IICANCELLED 7 2 11 959 09023088 5 Ill :19 11:27 11:30 EMS WD i90YOFVERYWEAK 9 1 12 960 09023095 5 11355 13:57 14.01 EMS WD 1% YOM FELL OFF LADDERISEVERE BACK PAIN 10 3 13 961 09023108 5 1752 1]55 1803 FIRE/ WN STRUCTURE FIREMECK FIRE 24 3 X 14 962 09023111 5 1829 18:30 18:33 EMS WN CktLDWITH BROKEN ARMAT BASKETBALL GAME 8 3 15 963 09023118 5 2210 2215 CANC EMS WN I10 NO BABY CHOMNGMEPUTY CANCELLED 8 1 16 964 09023125 6 049 052 00.55 EMS WN I FIGHT BETWEEN 2 MALE &FACIAL INJURY. 6 1 17 965 09023154 6 1102 11:05 1109 EMS WD 170 YOM WEAK 5 3 18 966 09023166 6 14:05 14:09 1412 EMS WD ISEIZURESATTANNERS 10 1 19 967 09023168 6 14:49 14:51 1456 EMS WD 68 YOF SURGICAL LEG WOUND 10 3 20 968 09023187 6 1930 19.35 1937 EMS AN 81 YOF UNKNOWN INJURIES FROM FALL 0 1 21 969 09023197 8 23:35 23:37 2344 EMS WN 18 YOM POSS INTENTIONAL ODGEMI- CONSCIOUS 9 3 22 970 09023204 ] 2:05 2:14 0215 FIRE)' WN ILLEGAL BURN 1 1 DO 23 971 09023247 ] 1]:0117'04 1708 EMS 52 YOM WITH CHF DIFFICULTY BREATHING 8 3 24 972 09023255 ] 18'491118 50 18'.52 EMS SEVEREASTHMAATTACK 13 1 25 973 09023256 ] 1907 19:07 ISIS FIRE) BURNING PERMIT 2 3 DO 26 974 09023268 8 052 0.57 00:59 EMS 312YOM DIFFICULTY BREATHING 5 1 27 975 09023274 8 $15 520 05:27 EMS CHRONIC NOSE BLEED 5 3 28 976 09023277 8 831 891 0835 EMS 49 YOF WI HEAD INJURY 7 1 X 29 977 09023337 0 22.09 22:14 22.23 FIREI HOUSE FIRE/CANCELLEDIMUTUAL AID OAK GROVE 20 2 X 30 978 09023339 8 2325 23:26 23:48 FIREI ID CO ALARM S 3 31 979 09023347 9 614 6:23 08:28 EMS 64 YOM CHEST PAINS 5 3 X 32 980 09023384 9 1119 11:20 11:25 EMS 44 YOM ATTEMPTED HANGING 12 2 X 33 981 09023438 10 11:14 11:19 CANC EMS 37 YOM FOUND DEAD ] i X 36 982 09023440 10 CANC CANC CANC EMS BS YOA MALE COLLAPSED 9 3 X 35 983 09023446 10 1425 1428 14'.32 EMS 11 YOM W/ CANDY PARTIALLY LODGED IN THROAT 9 1 X 36 986 09023481 10 2302 2305 2310 EMS 26 YOF MEDICAL ] 3 37 985 09D2MS8 11 0:25 0:32 0:34 EMS N FEMALE IN SEIZURE 4 1 38 986 09023529 11 1602 ISGG 16:16 EMS D 86 YOM FELL EARLIER TODAYMIP PAIN 11 3 X 39 907 09023530 11 1634 16:39 1648 FIRE/ D FIREALARMIFALSEALARM 1 1 1 00 40 908 09023544 11 23:22 2329 CANC EMS WN 13 MO BABYIDIFFICULTY BREATHING 3 1 41 909 09023550 12 2:37 242 247 EMS WN CALLER SAID BF IS FREAKING OUT B 3 42 990 09023571 12 11:49 11:53 11:58 EMS WD 17 YOM WRESTLER IN GYM/POSS HIP DISLOCATIO 7 3 43 991 09023600 12 2030 2034 2039 EMS WN MALE WITH BLEEDING FROM LEG 6 1 44 992 09023602 12 2102 21:04 2107 EMS WN 88 YOM SEVERE LEFT SIDE PAIN 6 1 45 993 1 09023609 13 1 056 CANC CANC EMS WN 60 YOF PASSED OUT 2 1 46 994 1 09023643 13 20:13 20:18 20:20 EMS WN PI ACCIDENT EXTRICATION NEEDED 11 1 47 995 1 09023652 1 14 3:45 SAG 03:54 EMS WN 59 YOM DIABETIC MEDICAL 3 2 48 995 09023655 14 519 521 0526 EMS D 75 YOF HAS COPOIDIFF BREATHING/ON OXYGEN 4 2 49 997 09023679 14 11107 11:11 11:14 EMS D 90 YOF LETHARGICIOIZZY /LOW HEART RATE 7 1 X 50 998 09023690 14 11227 12:29 1233 FIREI D FIRE IN OVEWIRE OUT 15 3 X 51 999 09023691 td 12:29 1230 1238 j EMS D 66 YOM SEVERE ABDOMINAL PAIN 4 1 X 52 1000 09023713 14 11825 1830 1832 1 EMS N 69 YOM DIABETIC 5 3 X 53 1001 09023716 14 11918 1923 1924 EMS N 160 YOF CANCER PATIENT)DEHYDRATED 9 1 54 1002 09023740 15 07:08 07:12 07:16 EMS 0 18 YOF OIABEHC MEDICAL 3 2 55 1003 09023760 15 11:59 1205 12:10 EMS 0 52 YOM CHEST PAINS 9 1 X 56 1004 09023769 15 14:20 1427 14:31 EMS 0 MALE IN LATE SOS POSS UT 8 1 X 57 1005 09023770 15 14:22 14:29 14:40 FIRE/ D CO DETECTOR GOING OFF IN GARAGE 9 1 X 58 1006 09023773 15 15:15 15:17 15:22 EMS D 75 YOF SEVERE HIP PAIN 8 2 X 59 1007 09023783 15 17:41 1742 1747 EMS 0 CALLER ASSAULTEO BY SON HAND BLEEDING 7 1 X 60 1008 09023785 15 18:29 1831 1834 EMS N 37YO DAUGHTER FELL BACK B LEG INJURY 9 1 61 1009 09023816 16 11:19 1124 11:31 EMS D 86 YOF EXTREME BACK PAIN 10 3 X 62 1010 09023837 16 20:22 20.24 20.2] EMS N 26YOFCDTHERARM 10 3 63 1011 09023895 17 1915 1920 19:26 EMS N ADULT MALE SUDDEN VOMITINGIDIZZY 5 2 64 1012 09023927 18 8:47 849 CANC EMS D 77 YOM POSSIBLE DOA 7 1 X 65 1013 09023942 18 113:13113:16 CANC EMS 0 29 YOF PASSED OUT 5 3 X 66 1014 09023945 10 14:02 14:05 14:12 EMS 73 YOF INJURIES FROM FALL 11 2 X 67 1015 09023991 19 9:02 507 CANC EMS 50 YOF POSSIBLE HEART/CANCELLEO 11 3 88 1016 09024004 19 11:36 11:37 11:40 EMS SO YOF POSSIBLE DISLOCATED HIP 14 1 69 101] 09024037 19 1808 CANC CANC FIRE/ FIREALARM 4 1 DO 70 1018 09024057 20 0:27 041 00:50 FIREI STRUCTURE FIRE/MUTUAL AID ANOKA 15 1 X 71 1019 09024WO 20 223 226 CANC FIREI FIREALARM 1 1 DO 72 1020 09024061 20 309 311 03:15 EMS 60'5 YOM FELWNKNOWN INJURIESISOB 9 3 73 1021 09024083 20 1219 12:23 12:31 FIRE/ IN POSSIBLE CHIMNEY FIRE 16 2 X 74 1022 09024089 20 14:55 1458 15:04 FIRE! FIREALARM 13 1 75 1023 09024110 20 2043 CANC CANC EMS PIACCIDEWM90EER 10 1 76 1024 09024112 2D 2055 2058 21:00 EMS 74 YOF ON FLOORNNABLE TO STAND 10 3 77 1025 09024117 21 002 GOB CANC EMS 62 YOM DIFFICULTY BREATHING 3 1 78 1026 09024132 21 816 826 CANC EMS 68 YOM CHEST PAINICANCEL AFD 3 3 X 79 1027 09024137 21 1009 1011 10:15 EMS 71 YOF CHEST ABACK PAN 6 2 X 80 1028 09024150 21 1402 1407 14:14 EMS 75 YOF WITH CONGESTIVE HEART FAILURE 9 2 X Bt 1029 09024164 21 1837 1841 CANC EMS ELDERLY FEMALE WIMEE INJURY FROM FALL 8 1 82 1030 09024171 21 20:592106 21:14 EMS N ]3 YOF EXTREM1IE PABRGECENT FRACTURED PELVI 3 2 83 1031 09024228 22 18:22 18:26 10:32 FIREI N UNKNOWN FBiFAEGAL BURNING PERMIT 8 2 84 1032 09024253 23 0818 0022 00:28 EMS 0 170 YOU FELLLEP PAIN 8 3 X 85 1033 09024304 24 07:31 07:34 0751 FIRE! D CODETECTOR 1 2 00 86 1034 09024320 24 11:51 11.53 12.01 EMS ❑ ]B YOF R \'CHcO NERVE IN BACWUNABLE TO MOVE 15 2 X 87 1035 1 09024340 1 24 16:38 16:40 16:48 FIREI 0 I HOUSE FIREJMUTUAL AID ANOKACHAMPUN 16 1 X 88 1036 1 09024347 1 24 116.29 1832 CANC EMS N IB YOM ALLERGIC FEACMN TO SHRIMP 10 1 X 89 1037 1 09024353 1 24 12005 20.08 20.15 EMS N I t YOM HUGH FEVERUNRESPONSIVE 7 3 X 90 1038 1 09024384 1 25 10624 0626 06.40 EMS 0 185 YOM FOUND ON FLOORIPULLED OUT CATHETEF 5 3 91 1039 1 09024385 1 25 10637 08:43 0700 FIREI D PdWeR LINE DONN 6 2 92 1040 09024402 25 11220 1222 1232 FIRE! D FIREALARIUFALSEALARM 1 1 00 93 1041 09024406 25 11301 1303 1311 EMS 0 VEHICLE HR I'VIVER POLE 10 1 X 94 1042 09024426 25 17:14 17:19 17:23 EMS WN 48 YOM GfST PkNS 7 1 X 95 1043 09024431 25 11818 1825 1632 EMS WN 67 YOF SEVERE LEG PAW I 5 1 X 96 1044 09024492 26 11507 15:12 15:19 EMS VJD 36 YOF POSSIBLE GI BLEED 10 3 X 97 1045 09024508 28 11752 17:55 1 "1 EMS WN 89YOFSEVEREFOOTPAW 11 3 X 98 1046 09024512 26 11928 1931 1934 EMS WN 46YOMCHESTPXN 13 1 X 99 1047 09024520 26 12251 22.53 23:01 FIRE) WN IFIREALARM 1 3 00 100 1048 09024548 27 12:29 1232 12:40 FIRE! WD HOUSE FIRE/MUTUAL AID OAK GROVE 23 2 X 101 1049 09024567 27 11821 1823 1828 FIRE/ WN FIREALARM 1 1 00 102 1050 09024583 20 1 0:02 0005 00:11 EMS WN IATTEMPTED SUICiCF_ 10 3 X 103 1051 09024585 28 1 057 0100 01:04 FIREI NN IFIREALARM 3 1 104 1052 09024603 28 10:51 1101 1101 FIREI D IFIREALARM 1 1 DO 105 1053 09024606 20 11:24 1124 1129 EMS D 46YOMPOSSGLEH£hRT 8 1 106 1054 1 09024611 28 13:00 1304 1307 EMS D 12030 YOM UNRESPONSIVE 10 1 X 107 1055 1 09024621 28 14:45 1449 1453 EMS D SO YOF UNCONSOR3U5 15 1 X 108 10% 09024653 29 23:41 23:46 23:50 EMS N 1S2YOMMIYCAL 5 3 109 1057 09024694 1 29 11316 13:17 CANC EMS D 135 YOF FAING1N.3VA1ONG CITY 10 1 X 110 1058 09024]08 29 18:06 18:07 1620 FIRE! N FIREALARM 2 1 DO 111 1059 09024]fi4 30 14:14 14:18 LANG FIREI D IRE ALARM 1 1 DO 112 1060 09024]88 30 19:48 1952 1955 EMS N 189 YOF CHEST PAIN 5 1 113 1061 09024820 31 1026 1033 10.35 EMS D 73 UPF TRWBLE BREATHING 8 1 X 114 1062 09024852 31 2203 22.08 2210 EMS N 129 YOF ASTHMA PTAIFFICULTY BREATHING 3 3 I I 4 Nl.G 2009 BUILDING DEPARTMENT REPORT Anoka county sheriff's safety Campus CITY OF ANDOVER 2009 YEARLY BUILDING DEPARTMENT REPORT TO: Mayor and City Council FROM: Don Olson, Building Official YTD SUMMARY I i BUILDING PERMTTS Permit/Plan Ter: Valuation 47 Residential $ 112,013.71 S 4,516.17 $ $ 9,246,347.00 Single Family 38 89,929.62 3,682.17 R14,531.28 7,364,347.00 Septic 4 13,932.28 ! 599.00 1,198,000.00 Townhome 5 8,151.81 235.00 684,000.00 22 Additions 13,565.49 295.40 590,800.00 20 Garages 10,543.48 203.15 - 10,746.63 406,300.00 34 Basement Finishes 3,400.00 17.00 3,417.00 13 Commercial Building 12,131.77 383.72 12,515.49 767,430.00 3 Pole BldgsBams 1,282.95 23.35 1,306.30 46,700.00 11 Sheds 1,283.32 16.05 1,299.37 31,880.00 8 Swimming Pools 1 608.25 10.35 618.60 20,700.00 3 Chimney /Stove✓Fueplace 150.00 1.50 151.50 - 23 Structural Changes 3,294.68 87.24 3,381.92 168,390.00 10 Porches 2,863.55 47.25 2,910.80 94,500.00 82 Decks 8,125.70 118.16 8,243.86 235,610.00 2 Gazebos 242.38 2.30 244.68 4,600.00 8 Repair Fire Damage 5,775.85 308.78 6,084.63 617,579.00 241 Re•ROOf 18,225.00 120.50 18,345.50 144 Siding 10,875.00 72.00 10,947.00 8 Other 1 2,485.56 83.41 2,568.97 166,318.00 9 Commercial Plumbing 2,147.23 36.64 2,183.87 72,369.00 9 Commercial Heating 1,251.01 23.91 1,274.92 47,519.00 8 Commercial Fire Sprinkler 384.94 1 11.60 396.54 23,000.00 1 Commercial Utilities 144.29 1.60 145.89 3,208.00 1 Commercial Girding 384.53 6.85 391.38 13,696.00 707 Total Building Permits $ 211,178.69 $ 6,386.93 S 217,565.62 $ 12,556,946.00 PERMITS Permit/Plan Ta c Total Fees Coderted 707 Building Permits $ 211,178.69 $ 6,386.93 $ 217,565.62 - Ag Building - - 1 Curb Cut 50.00 50.00 1 Demolition 100.00 - 100.00 2 Fire Permits 66.25 - 66.25 4 Footing 60.00 1 2.00 1 62.00 1 Renewal 20.00 20.00 1 Moving 75.00 - 75.00 333 Heating 26,375.00 166.50 26,541.50 73 Gas Fireplaces 1 6,000.00 36.50 6,036.50 314 Plumbing 16,465.00 156.50 16,621.50 783 Pumping 11,705.00 11,705.00 4 Septic Nev, 1 300.00 2.00 302.00 32 Septic Repair 2,425.00 16.00 2,441.00 43 Sewer Hook -Up 1,075.00 - 1,075.00 43 Water Meter 2,150.00 - 2,150.00 2 Sewer Change Ova/Repair 65.00 1.00 66.00 4 Water Change Over 200.00 2.00 202.00 49 Sac Retamage Fce 980.00 980.00 44 Sewer Admin. Fee 660.00 - 660.00 51 Certificate of Occupancy 510.00 - 510.00 47 License Verification Fee 235.00 - 235.00 Reinspection Fee - - - 162 Contractor License 8,100.00 - 8,100.00 185 Rental License- Single 9,250.00 9,250.00 86 Rental License - Multi 7,500.00 - 7,500.00 Health Authority 2,972 TOTALS $ 305,544.94 Is 6,769.43 S 312,314.37 Total Number of Homes YTD 2009 Total Number of Homes YTD 2008 Total Valuation YID 2009 $ Total Valuation YTD 2008 Totl Building Department Revenue YTD 2009 Total Buildin De artment Revenue YTD �, 2008 • 611,783.89 d CD CD y n n n n nO�?�7��drow(�ywronly G7Y rro ^7 p o 0 0 0 o B O < N � N O O A I�NI O. 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CL O O N 1 1 �`Y frr•1.'� January 2010 Amended Feasibility Report BUNKER LAKE BOULEVARD NW FRONTAGE ROAD REALIGNMENT CITYPROJECT NO. 09 -22 Prepared by: Engineering Department City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 I 1 FEASIBILITY REPORT BUNKER LAKE BOULEVARD NW FRONTAGE ROAD REALIGNMENT CITY PROJECT NO. 09-22 1 CITY OF ANDOVER, MINNESOTA 1 1 1 1 1 i 1 1 1 i 1 �I 1 0 1 I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Q, 0,0. David D. Berkowitz, P.E. License No. 26757 I 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US 1 January 19, 2010 Honorable Mayor and City Council 1 City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 1 Re: Bunker Lake Boulevard NW Frontage Road Realignment (C.P. 09 -22) Feasibility Report 1 Dear Mayor and City Council: 1 With your authorization, we are pleased to submit this amended feasibility report for realignment of the Bunker Lake Boulevard Frontage Road east of Jay Street. The realignment would provide improved access to parcels currently owned by Kwik Trip (formerly owned by Eddy Prater (Eddy's Auto Body)) 1 and Kottke's Bus Service Company. The original feasibility report was submitted and approved by the City Council on May 19, 2009 upon 1 receiving petitions for the improvements from the aforementioned parties. The project did not move forward at that time as the redevelopment timeline by Kwik Trip was delayed. This amended report includes revised costs and quantities based upon current economic conditions and updated project 1 information. The total estimated project cost is $288,100. The project is proposed to be funded through special 1 assessments to the benefiting properties and through a maximum contribution of $150,000 from the Andover Economic Development Authority. 1 The total estimated assessment to the Kwik Trip properties is $92,066.67. The total estimated assessment to the Kottke's property is $46,033.33. 1 We recommend that the City Council review this report and, if acceptable, proceed with the project as proposed. 1 Sincerely, City of Andover Engineering Department 1 0,,-� e o. 1 David D. Berkowitz, P.E. Director of Public Works / City Engineer 1 L FEASIBILITY REPORT BUNKER LAKE BOULEVARD NW FRONTAGE ROAD REALIGNMENT CITY PROJECT NO. 09 -22 TABLE OF CONTENTS Overview Description Page I. EXECUTIVE SUMMARY 1 II. INITIATION OF REPORT 1 III. LOCATION 1 IV. EXISTING CONDITION 1 V. PROPOSED IMPROVEMENTS 2 VI. RIGHT-OF-WAY/ EASEMENTS 3 VII. PERMITS 4 VIII. MAINTENANCE IMPACTS 4 IX. ESTIMATED PROJECT COST 4 X. FINANCING OF IMPROVEMENTS 5 XI. ASSESSMENTS 5 XII. PROPOSED PROJECT SCHEDULE 6 APPENDIX Exhibit l: Project Location Map Exhibit 2: Existing Layout / Removals Exhibit 3: Proposed Layout Exhibit 4: Right of Way / Easements Exhibit 5: Detailed Cost Estimate Exhibit 6: Preliminary Assessment Worksheet I ' I. EXECUTIVE SUMMARY Reconstruction of the existing Bunker Lake Boulevard NW Frontage Road east of Jay Street NW is ' proposed to improve access to parcels along the frontage road. The proposed realignment of the frontage road would include a full access intersection with Jay Street NW approximately 250 feet south of Bunker Lake Boulevard NW. ' The former Prater property (Eddy's Auto Body) has been purchased for redevelopment of a gas station/convenience store by Kwik Trip. This redevelopment is contingent on improved access to ' the site through realignment of the frontage road. The project would also enhance the marketability of the Kottke's parcels adjacent to the frontage road. ' The estimated cost of the improvements is $288,100. This estimated cost includes construction costs and indirect City expenses (engineering, fiscal, and legal). On April 21, 2009, the Andover Economic Development Authority (EDA) approved a maximum contribution of $150,000.00 towards this project. The remainder of the improvement costs would be assessed to the benefiting properties. The estimated assessment to the Kwik Trip parcels is $92,066.67. The estimated assessment to the Kottke's parcel is $46,033.33. The project is feasible from an engineering standpoint. II. INITIATION OF REPORT The project was initiated by petition from owners of both benefitting properties ( Prater's (Kwik Trip) and Kottke's). The Feasibility Report was authorized by the Andover City Council on April ' 21, 2009 to address the feasibility of realignment of the frontage road. The original feasibility report was presented and approved by the City Council on May 19, 2009. However, the project did not proceed under the anticipated timeline. This amended feasibility report identifies revised costs and quantities based upon current economic conditions and updated project information. ' III. LOCATION The Bunker Lake Boulevard NW Frontage Road is located south of Bunker Lake Boulevard NW and east of Jay Street NW. The frontage road provides direct access to 1786 Bunker Lake Boulevard NW (currently occupied by Eddy's Auto Body, to be redeveloped into Kwik Trip), 1724 Bunker Lake Boulevard NW (vacant parcel formerly owned by Prater's, now owned by Kwik Trip), 1716 ' Bunker Lake Boulevard NW (vacant building owned by Kottke's Bus Service Company), and 1714 Bunker Lake Boulevard NW (vacant parcel owned by Kottke's Bus Service Company). Please refer to Exhibit 1 in the Appendix for a Project Location Map. 1 IV. EXISTING CONDITIONS Under existing conditions, the Bunker Lake Boulevard NW Frontage Road east of Jay Street NW connects into Jay Street approximately 60 feet south of Bunker Lake Boulevard. The frontage road connects into Grouse Street NW approximately 900 feet east of Jay Street NW. The current Jay Street/Frontage Road configuration does not allow south to eastbound or west to southbound turning _1_ ' movements, limiting access and minimizing vehicle stacking areas at the traffic signal at Jay Street NW / Bunker Lake Boulevard NW. The proposed realignment of the frontage road would include a full access intersection with Jay Street NW approximately 250 feet south of Bunker Lake Boulevard ' NW. The key benefit provided by this realignment would be improved access to properties served by the frontage road off of Jay Street NW. ' The City of Andover currently has trunk sanitary sewer, storm sewer, and water main located under the existing frontage road alignment. The sanitary sewer and water main would be maintained under the realignment scenario. A portion of the storm sewer would be removed and reconstructed to provide improved drainage for the new alignment and portions of the benefitting properties. Please refer to Exhibit 2 in the Appendix for a depiction of the Existing Layout. V. PROPOSED IMPROVEMENTS 1 The improvements would include removal, realignment, and reconstruction of the Bunker Lake NW Frontage Road from Jay Street NW east for approximately 500 feet. The City of Andover 1 Engineering Department prepared the preliminary design for the proposed improvements. The preliminary layout was reviewed for compatibility with redevelopment of the Prater property by Kwik Trip. A. Utilities /Drainage Sanitary sewer and water main alignments within the existing frontage road right of way would be maintained. A drainage and utility easement would be maintained over these utilities while the existing roadway right of way would be vacated. Sanitary sewer and water ' service for the adjacent parcels would be maintained through these utility lines. I C I J I Storm water runoff is designed to be handled by a regional pond located east of Grouse Street, approximately 700 feet south of Bunker Lake Boulevard. Runoff from the proposed frontage road realignment and from the adjacent parcels will continue to be treated in this pond. When parcels tributary to this regional pond are redeveloped, it is a requirement of the Coon Creek Watershed District that storm water runoff be pre- treated prior to discharge into the regional pond to the maximum extent practicable. Pre - treatment can include grass swales, catch basin sumps, rain gardens, smaller intermediate ponds, or other acceptable measures. This report considers costs associated with constructing a pre- treatment basin near the eastern project limits, south of the new frontage road. Pre - treatment will also be handled through the construction of sumps in all catch basins. The pond would handle pre - treatment for the new roadway, and for 1716 Bunker Lake Boulevard NW (Kottke's), and 1724 and 1786 Bunker Lake Boulevard NW (Kwik Trip properties). Storm sewer internal to each parcel described above would be required to route storm water runoff to this pond. The costs for internal storm sewer are not included in this report, and they would be the sole responsibility of the developer / owner. The storm sewer in the roadway and the pond outlet are sized to handle this potential runoff. -2- ' B. Streets & Restoration The existing frontage road from Jay Street NW to the eastern project limits will be removed. ' A portion of this area will be vegetated and a portion will become parking / drive aisle for the proposed Kwik Trip site. 1 A portion of the existing concrete median and landscaping in Jay Street NW will be removed to allow construction of the full movement intersection at the frontage road. The new frontage road access will be a T- intersection with Jay Street with westbound left and right turn lanes, and an eastbound through lane. A southbound left turn lane will be constructed on Jay Street NW. An existing northbound through lane on Jay Street NW will ' be restriped to provide a through/right turn lane at the frontage road. Direct access from the new alignment is proposed in two locations for the Kwik Trip site. 1 The frontage road will provide improved access for the Kottke's parcels east of the project, as well as directly south of the project. 1 The frontage road will be constructed with 4" of bituminous over 8" of aggregate base. Reclaimed bituminous and gravel from the existing frontage road alignment will be salvaged and utilized in the proposed alignment as Class 7 aggregate base. B618 concrete curb and 1 gutter is proposed along the entire frontage road. B612 curb and gutter will be used to match into the existing median in Jay Street NW. Construction of the roadway and pond will result in an excess of material. This material will be utilized to fill in where the existing roadway will be removed, and any excess will be ' utilized on the proposed Kwik Trip site. Additional borrow material may be needed for the Kwik Trip site, even after utilizing the material generated with the pond and roadway construction. The earthwork balance for the Kwik Trip site will be determined by the developer's engineer. Please refer to Exhibit 3 in the Appendix for a depiction of the Proposed Layout. VI. RIGHT-OF-WAY/ EASEMENTS The new frontage road realignment will require dedication of a 60' right of way from the Kwik properties (1724 and 1786 Bunker Lake Boulevard). The dedicated right of way will be approximately 33,000 square feet. The existing right of way over the existing frontage road alignment would be vacated and re- dedicated as drainage and utility easement. A drainage and utility easement is necessary to maintain the existing sanitary sewer and water main lines. A hold harmless encroachment agreement between the City and Kwik Trip has been executed to allow encroach into this easement for construction of their parking lot / drive aisle. This hold harmless encroachment agreement includes the understanding that all costs for removal and replacement of ' improvements on the site within the easement would be the sole responsibility of Kwik Trip should large scale repairs or maintenance be required on the existing sanitary sewer or water main in this location. ' The frontage road re- alignment would also require a small amount of right of way or roadway easement to be dedicated to the City in the northwest corner of 1716 Bunker Lake Boulevard NW -3- ' ( Kottke's). Dedication of this area would allow for construction of 20 mph curves at the easterly connection with the existing frontage road. These curves would improve traffic flow, particularly for larger vehicles (buses, tanker trucks, etc.) This area would be triangular, approximately 210 ' square feet, and would extend from the westerly property line of 1716 Bunker Lake Boulevard NW where the 60' right of way ends on the Kwik Trip parcels and intersect the existing right of way at the point of tangency with the roadway. 1 Ten foot (10') wide temporary right of entry agreements would be necessary on the west side of 1716 Bunker Lake Boulevard NW to construct the proposed pond and pond outlet and also along the ' northern property line of 13625 Jay Street NW to facilitate tree removal and grading along the frontage road. ' The ponding area (approximately 12,400 sf) would be dedicated by Kwik Trip as Drainage and Utility Easement on the southeast corner of 1724 Bunker Lake Boulevard NW. The right of way / roadway easements, drainage and utility easements, and temporary right of entry agreements shall be acquired at no cost to the City and shall be recorded prior to bidding the project. City staff, along with the City Attorney has been working with Kwik Trip on obtaining the necessary 1 legal descriptions for these parcels. The temporary right of entry agreements will need to be obtained from Kottke's for the remaining two parcels. 1 Please refer to Exhibit 4 in the Appendix for a depiction of the existing and proposed right of way and temporary right of entry areas. ' VII. PERMITS Permits from the following agencies will be required for construction: 1. Minnesota Pollution Control Agency (MPCA) NPDES permit 2. Coon Creek Watershed District 3. Anoka County Highway Department VIII. MAINTENANCE IMPACT No unusual maintenance concerns are anticipated by construction of the improvements as described in this report. The proposed storm water pond and storm sewer would need to be maintained by the City of Andover. Construction and maintenance of the internal improvements for the adjacent sites would be the responsibility of the developer / owner. 1 IX. ESTIMATED PROJECT COST The total estimated construction cost for the improvements is $229,900. The total estimated project costs, including indirect costs is $288,100. This includes all costs necessary to complete the project assuming that the Kwik Trip site is cleaned up prior to roadway construction. This project will include removal of the existing roadway, any modifications necessary to public utilities, and clearing operations necessary in the proposed right of way. -4- J ' Kwik Trip has stated that Eddy's Auto Body lease ends on April 1, 2010. By that date, the site is supposed to be cleaned up so we do not anticipate that additional clean up should be required to ' proceed with the roadway construction. However, any additional costs that may be incurred during construction associated with cleaning up of the former Eddy's Auto Body site that is necessary to proceed with the roadway project (fencing removal, car parts, surface or buried debris, unsuitable soil due to business operations, etc), will be 100% assessed to the Kwik Trip parcels. Additional costs for this potential cleanup are not included in this cost estimate. Bid items would be included in the final project plans so prices are obtained in the event that minor cleanup / debris stockpiling is ' necessary to proceed with the roadway project. Cleanup and disposal costs are typically incurred by a developer in preparing a clean site for redevelopment. ' The costs quoted within are estimates only and are not guaranteed prices. Actual project costs would be based upon contractor bids and final project quantities. Please refer to Exhibit 5 in the Appendix for a detailed cost estimate. IX. FINANCING OF IMPROVEMENTS Financing of the proposed improvements would be through special assessments to the benefitting Iproperties, as well as through a contribution not to exceed $150,000.00 from the Andover Economic Development Authority (EDA). The EDA contribution would come from the existing TIF district. The remainder of the project costs would be financed through the Permanent Improvement Revolving Fund and be reimbursed as the assessment payments are made. IXI. ASSESSMENTS I The total estimated project cost is $288,100. After subtracting the maximum $150,000.00 contribution from the EDA, the outstanding balance to be assessed is $138,100. This remaining balance would be assessed to the benefitting properties on a 2/3 to 1/3 ratio. ' One -third (1/3) of the balance ($46,033.33) would be assessed to 1714 and 1716 Bunker Lake Boulevard NW (owned by Kottke's Bus Service Company). The remaining two - thirds (2/3) of the balance ($92,066.67) would be assessed to the Kwik Trip properties at 1786 and 1724 Bunker Lake Boulevard NW. Additional costs pertaining to site cleanup that may be incurred should the site not be clean would be assessed 100% to Kwik Trip. These would be costs that Kwik Trip would incur to redevelop their site, but due to the construction timeframe, would need to be completed with the roadway project for construction to proceed in a timely manner. If Kwik Trip is able to clean up their site prior to roadway construction, no additional anticipated costs should be incurred under the roadway project. Assessments would be spread over a maximum period of 8 years at 5% interest. The parties may, at their discretion, pay off the assessment up front without interest, or make payments prior to the expiration of the terms and incur only interest accrued up to the final payoff. The actual assessment amounts will be based upon actual quantities and unit bid prices. Any assessable cost savings realized through the project shall be shared by all parties involved (EDA, I -5- Kwik Trip, and Kottke's) on a percentage basis proportional to each parties committed funding levels as depicted below. Entity Committed Contribution Share % EDA $150,000.00 /$288,100 = 52.0% Kwik Trip $92,066.67 /$288,100 = 32.0% Kottke's $46,033.33 /$288,100 = 16.0% Please refer to Exhibit 6 in the Appendix for a preliminary assessment worksheet. ':",11 "09,1111 .Y J1111N 1. City Council accepts amended feasibility report and waives public hearing 2. City Council orders project and authorizes preparation of plans and specs 3. City Council approves plans and specifications and authorizes ad for bids 4. Advertise for bids in the Anoka Union and Construction Bulletin 5. Receive bids 6. City Council receives bids and awards contract 7. Contractor begins construction 8. Final project completion January 19, 2010 January 19, 2010 March 2, 2010 March 5 -19, 2010 March 30, 2010 April 6, 2010 May 3, 2010 July 16, 2010 0 -v > < z LwN'w m UW z a Ld 1 142nd Q z � ¢ o LA. D AVE. m —' 14 � A. N.W. _ ° 41 N 2nd LA. cn 1 N. W. AVE. � c� 141st 142 w w qVe nd AVE. N.W. > �7- o N. W. 140th Qj z 1 J 140th 139th !y 139th 740�h FNE N. W. 39� z A �F �� ly N W• C ,, z co 4A. u� 139th 13 th w Z 2 139th V) �• Q 139th m AVE. z' z AVE. N.W. w a �� LA. z i= z w LA. N. W. �� o th z Y r- cn 13 �ci AVE. N.W. Q yi1� 137th > 1� 137th LA u) N.W. ~ z LA• Rco BUNKER LAKE BLVD. Q � z 0 116 2 rN.W. D U N z =o � ? BUNKER W w < z 15th AV. u 3 z z z -�° z 134th � LA. N. W. =z z a o F- 134th AV E. Z � > m AVE. o � PROJECT LOCATION LOCATION MAP FOR BUNKER LK. BLVD. FRONTAGE ROAD REALIGNMENT FEASIBILITY REPORT CITY PROJECT NO. 09 -22 ANDOVER, MINNESOTA EXHIBIT 1 J I I I I I I I I I I I I II II II I I n n ill I I I I I I �I I I W II p7 II a II � I n r I I II n I• I II II n I I II II I1 I I I I n I I N BUNKER LK. BLVD. SCALE 1" = 80' I I I I I I I I I II II II II all ii II it II II II 11 II II II II n n II II u u u II n II u n II u n II II II II II II II II II :I a II n u II m d rILCLILI/1ClG 10' TEMPORARY RIGHT OF ENTRY DEDICATED RIGHT OF WAY (PRATER PROPERTY) DEDICATED RIGHT OF WAY (KOTTKE'S PROPERTY) + + VACATED RIGHT OF WAY + + + DEDICATED DRAINAGE & UTILITY EASEMENT AKDL6'V9R RIGHT OF WAY /EASEMENTS EXHIBIT 4 ------------------------- ---------- _ ----------------------------------------------------------- -- ---- ---- --- --------------- -- -- - - -' - - -- - -- BUNKER LK. BLVD. FRONTAGE RD. -- - ---- + + + + + + 7++ + �- +— + — + —r -1 +—+- -+ + + _ +—+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + boo• OO o;>i I II-a -� __ _._.._ + LI /�—_ 1 � •�� ' — �r��IL �an OOUi vt 11 I r� I I I I I I I I I II II II II all ii II it II II II 11 II II II II n n II II u u u II n II u n II u n II II II II II II II II II :I a II n u II m d rILCLILI/1ClG 10' TEMPORARY RIGHT OF ENTRY DEDICATED RIGHT OF WAY (PRATER PROPERTY) DEDICATED RIGHT OF WAY (KOTTKE'S PROPERTY) + + VACATED RIGHT OF WAY + + + DEDICATED DRAINAGE & UTILITY EASEMENT AKDL6'V9R RIGHT OF WAY /EASEMENTS EXHIBIT 4 Bunker Lake Boulevard Frontage Road Realignment (C.P. 09 -22) Feasibility Cost Estimate Crherl„le a - Cfrnafe ITEM E DESCRIPTION U UNIT C ESTIMATED E EST. UNIT TOTAL 1 M Mobilization L LS 1 1 $ $ 7,500.00 $ $ 7,500.00 2 T Traffic Control L LS 1 1 $ $ 2,000.00 $ $ 2,000.00 3 C Clear & Grub Trees E EACH 7 70 $ $ 150.00 $ $ 10,500.00 4 C Clear &Grub Trees - Median E EACH 1 12 $ $ 100.00 $ $ 1,200.00 5 S Salvage & Reinstall Chain Link Fence L LF 2 210 $ $ 10.00 $ $ 2,100.00 6 S Salva a &Place Reclaimed Class 7 Ago. Base C CY 6 630 $ $ 6.00 $ $ 3,780.00 7 R Remove/Salvage Street Light L LS 1 1 $ $ 2,400.00 $ $ 2,400.00 8 R Reclaim Bituminous Pavement 6" Bit. +/- B By 1 1790 $ $ 2.00 $ $ 3,580.00 9 R Remove Bituminous Pavement (4" Bit. Jay Street S SY 3 390 $ $ 3.50 $ $ 1,365.00 10 R Remove 4" Concrete Pavement S SF 1 1620 $ $ 1.50 $ $ 2,430.00 11 S Sawcul Bituminous Full Depth) L LF 7 750 $ $ 2.00 $ $ 1,500.00 12 R Remove Concrete Curb & Gutter L LF 1 1760 $ $ 3.50 $ $ 6,160.00 13 R Remove RCP Storm Sewer Pie L LF 2 215 $ $ 5.00 $ $ 1,075.00 14 R Remove Pavement Markings L LS 1 1 $ $ 500.00 $ $ 500.00 15 R Remove Gate Valve Box E EACH 3 3 $ $ 200.00 $ $ 600.00 16 R Remove RCP Storm Sewer Structure E EACH 2 2 $ $ 400.00 $ $ 800.00 17 1 1 Relocate Hydrant & Valve E EACH 1 1 $ $ 2,000.00 $ $ 2,000.00 18 R Repair Jay Street Boulevard Irrigation L LS 1 1 $ $ 1,000.00 $ $ 1,000.00 19 R Repair Jay Street Median Irrigation L LS 1 1 $ $ 1,500.00 $ $ 1,500.00 20 R Repair Jay Street Median Landscape L LS 1 1 $ $ 1,000.00 $ $ 1,000.00 21 A Adjust Sanitary Manhole E EACH 1 1 $ $ 500.00 $ $ 500.00 22 A Ad'ust Gate Valve Box E EACH 1 1 $ $ 300.00 $ $ 300.00 23 C Common Excavation (EV) - Roadway C CY 2 2375 $ $ 6.00 $ $ 14,250.00 24 C Common Excavation (EV) (P - Pond C CY 1 1250 $ $ 6.00 $ $ 7,500.00 25 T Topsoil Borrow (LV) - Pulverized C CY 1 190 $ $ 16.00 $ $ 3,040.00 26 S Sub grade Preparation R Rd. Sta. 7 7.5 $ $ 150.00 $ $ 1,125.00 27 A AcarecIate Base Class 5 T TON 4 430 $ $ 15.00 $ $ 6,450.00 28 B Bituminous Wear Course LV 4 C T TON 3 300 $ $ 69.00 $ $ 20,700.00 29 B Bituminous Non -Wear Course LV 3 B T TON 3 300 $ $ 61.00 $ $ 18,300.00 30 B Bituminous Wear Course LV 4 C Patch T TON 5 55 $ $ 95.00 $ $ 5,225.00 31 B Bituminous Non -Wear Course LV 3 B Patch T TON 5 55 $ $ 85.00 $ $ 4,675.00 32 B Bituminous Tack Coat G GAL 1 150 $ $ 2.25 $ $ 337.50 33 B B612 Concrete Curb & Gutter hand formed L LF 3 375 $ $ 18.00 $ $ 6,750.00 34 B B618 Concrete Curb & Gutter machine L LF 1 1320 $ $ 16.00 $ $ 21,120.00 35 8 8624 Concrete Curb & Gutter hand formed L LF 9 95 $ $ 22.00 $ $ 2,090.00 36 4 4" Concrete Median - Colored S SF 1 1250 $ $ 7.50 $ $ 9,375.00 37 2 2" Rigid Steel Conduit L LF 1 125 $ $ 20.00 $ $ 2,500.00 38 S Silt Fence Type Pre - assembled L LF 8 850 $ $ 2.75 $ $ 2,337.50 39 S Seed Mulch & Fertilizer A ACRE 1 1.30 $ $ 1,700.00 $ $ 2,210.00 40 S Sod Type Lawn S SY 1 100 $ $ 4.00 $ $ 400.00 41 R Rock Construction Entrance E EACH 2 2 $ $ 500.00 $ $ 1,000.00 42 E Erosion Control Blanket Cat. 1 S S SY 1 1600 $ $ 1.75 $ $ 2,800.00 43 4 4" Solid Line White Latex Paint L LF 1 140 $ $ 1.00 $ $ 140.00 44 4 4" Double Solid Line Yellow Latex Paint L LF 7 70 $ $ 2.00 $ $ 140.00 45 P Pavement Messy e,White Latex Paint E EACH 6 6 $ $ 150.00 $ $ 900.00 10,1 oau Total Schedule A- Streets $ 205,900.00 Tntal Schndula R_ Sfn Suu,nr ITEM TOTAL UNIT NO. DESCRIPTION UNIT QUAN. PRICE TOTAL 101 Cut into Existing Storm Sewer EACH 1 $ 500.00 $ 500.00 102 Salvage & Install Storm Sewer Casting EACH 2 $ 200.00 $ 400.00 103 15" RCP Storm Pie LF 145 $ 33.00 $ 4,785.00 104 18" RCP Storm Pie LF 80 $ 40.00 $ 3,200.00 105 15" RCP Apron w/ Trash Guard EACH 1 $ 1,250.00 $ 1,250.00 106 18" RCP Apron w/ Trash Guard EACH 1 $ 1,600.00 $ 1,600.00 107 Catch Basin Type 405 EACH 4 $ 1,500.00 $ 6,000.00 108 Outlet Control Structure Type 417 EACH 1 $ 2,200.00 $ 2,200.00 109 Storm Sewer Casting EACH 2 $ 400.00 $ 800.00 110 Storm Sewer Inlet Protection EACH 6 $ 125.00 $ 750.00 111 Random Rip Rap Class III CY 4 $ 85.00 $ 340.00 113 Contingency $ 2,182.50 Total Schedule B -Storm Sewer $ 24,000.00 project Totals "- .. $ 229 900.00 SrhaAula C - PIA Alfn .f. HAAM Vl ;U T.:.. c:f., rb..... r.. ITEM TOTAL UNIT NO, DESCRIPTION UNIT QUAN. PRICE TOTAL 201 Clear & Grub Trees EACH 25 $ 150.00 $ 3,750.00 202 Stockpile Miscellaneous Debris CY 50 $ 15.00 $ 750.00 203 Remove & Stockpile Metal Fence LF 260 $ 3.00 $ 780.00 204 Remove & Dispose Fence LF 580 $ 6.00 $ 3,480.00 205 Remove Bituminous Pavement Parkin Lot BY 900 $ 3.00 $ 2,700.00 mr uomingency a 1,14b.uU Total Schedule C -Bid Alternate -100% Kwik Trip Cost $ 12,600.00 EXHIBIT 5 113 Contingency $ 2,182.50 Total Schedule B -Storm Sewer $ 24,000.00 project Totals "- .. $ 229 900.00 SrhaAula C - PIA Alfn .f. HAAM Vl ;U T.:.. c:f., rb..... r.. ITEM TOTAL UNIT NO, DESCRIPTION UNIT QUAN. PRICE TOTAL 201 Clear & Grub Trees EACH 25 $ 150.00 $ 3,750.00 202 Stockpile Miscellaneous Debris CY 50 $ 15.00 $ 750.00 203 Remove & Stockpile Metal Fence LF 260 $ 3.00 $ 780.00 204 Remove & Dispose Fence LF 580 $ 6.00 $ 3,480.00 205 Remove Bituminous Pavement Parkin Lot BY 900 $ 3.00 $ 2,700.00 mr uomingency a 1,14b.uU Total Schedule C -Bid Alternate -100% Kwik Trip Cost $ 12,600.00 EXHIBIT 5 mr uomingency a 1,14b.uU Total Schedule C -Bid Alternate -100% Kwik Trip Cost $ 12,600.00 EXHIBIT 5 I Project Name: ' Feasibility Report (Amended) Contract Award ' Estimated Construction IEstimated Expenses AMENDED PRELIMINARY ASSESSMENT WORKSHEET 'Engineering (Includes Inspection): Consulting Costs Aerial Mapping (1% of street) Drainage Plan (0.3% of street/storm) 'Administration (3 %) Assessing (1 %) Bonding (0.5 %) Recording Fees / Legal & Easement Advertising Permit and Review Fees Street Signs (Materials and Labor) Material Testing Construction Interest City Costs Total Final Expenses Expenses Multiplier Bunker Lake Blvd Frontage Road Frontage Road Realignment January 19, 2010 Streets Storm Sewer Project No.: 09 -22 Amount: $ 288,100.00 Amount: $ 205,900.00 $ 24,000.00 Amount: $ 229,900.00 34,485.00 500.00 2,299.00 689.70 6,897.00 2,299.00 2,500.00 750.00 1,000.00 1,500.00 1,500.00 1,000.00 2,820.00 58,200.00 25.3154% Estimated Project Cost Amount: $ 288,100.00 Maximum Contribution from EDA Remainder to be assessed Assessment Summary Est. Assessment Andover EDA $ 150,000.00 Kwik Trip $ 92,066.67 Kottke's Bus Service Company $ 46,033.33 Total Assessments $ 288,100.00 " This summary does not include costs in schedule C in Exhibit 5 u 1 $ 150,000.00 $ 138,100.00 ' City Project 09 -22 EXHIBIT 6 0 ro 0 ro - - --- II II III --- ------------ - - - - -- U } I I II it M 11 „ II III if if 11 if - -- ------ - -- - -- - - - - -- --------- - - - - -- p if If It 11 . 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