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HomeMy WebLinkAboutNovember 17, 1988 /' " ,--) :) C}\ o o CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.w. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 REGULAR PARK AND RECREATION COMMISSION MEETING - AGENDA NOVEMBER 17, 1988 1. Call to Order 7:30 P.M. 2. Residents Forum 3. Approval of Minutes 4. Comprehensive plan Tasks 1 & 3, continued 5. Shady Knoll Park discussion, continued 6. Hockey Rink Scheduling, continued 7. Review Capital Budget, continued 8 . 9. Adjournment o o ,- \ '-.-) .(}\ CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.w, . ANDOVER, MINNESOTA 55304 . (612) 755-5100 PARK AND RECREATION COMMISSION REGULAR MEETING MINUTES NOVEMBER 17, 1988 The regularly scheduled meeting of the Andover Park and Recreation Commission was called to order at 7:35 p.m., Thursday, November 17, 1988, in the Council Chambers of Andover City Hall, 1685 Crosstown Boulevard N.W., Andover, Minnesota. Commissioners present included: Marc McMullen, Larry Strootman (late 8:00 p.m.), Ron Ferris, Tom Anderson, Gretchen Sabel, Jeff Kieffer. Staff present included: Assistant City Engineer Todd Haas, Public Works Director, Frank Stone. APPROVAL OF MINUTES A motion was made by Commissioner Kieffer, seconded by Commissioner Anderson to approve the minutes for the November 3, 1988 meeting. All voted yes. Motion carried. COMPREHENSIVE PLAN. TASKS 1 & 3. CONTINUED Mr. Erkila, from Westwood Planning, was present to answer any questions about the comprehensive plan, task items #l and #3. Mr. Ferris asked if this was a draft and if a final report was to be prepared. Mr. Erkila stated that he wanted some input from the Park Commission before he prepared a final signed report. In addressing task #3, Mr. Kieffer asked how Westwood determined the six major parks in this report. Mr. Erkila stated that the six parks were based on locational considerations with regard to distribution in the city. He also explained that a neighborhood park is meant to serve a geographic area and has certain size characteristics. Mr. Erkila stated that regional parks would not deal with the neighborhood park issue. He also pointed out that in Task #3, Westwood specifically focused on the neighborhood park function. r '\ ,-) o u \ Andover Park and Recreation Commission November 17, 1988 Meeting Minutes Page Two Mr. Erkila asked to see the plat for the golf course area. He also stated he would like to incorporate this information into the final report. Mr. Erkila suggested that a good-sized neighborhood park should be approximately 8-10 acres of usable land, because that is the size that is needed for a small parking lot, a double-sized tennis court, a softball field, play equipment, and some plantings and a couple of picnic tables. Mr. Ferris asked if Westwood could provide documentation, in its report, on why 8-10 acres is the size needed for a neighborhood park. Also, he would like to see a recommendation on how the current parks should be utilized. Mr. Ferris also stated that once the City agreed on the 6-7 major parks, the City would want to use its money for improvements and further development on these neighborhood parks, taking park dedication fees to accomplish this task, and not park land. Mr. Erkila agreed with this concept and further stated that is why he favors the classification in designating those parks as neighborhood parks. Mr. McMullen stated that the regional parks are 10-12 acres in size, that they are the larger parks with the ballfields for the community. The current regional parks are Hawkridge, Fox Meadows, Prairie Knoll, City Hall and Rum River. Mr. Erkila also recommended that the parks have not more than 2/3 boundaries onto residential areas. This is needed for public access and for visual recognition of park land. Mr. Ferris stated that the more residential property that is abutting the park, the more problems it will be for the residents. Mr. Ferris had a question on task #1, with regard to park dedication fees, and wondered how Blaine determined their figures. Mr. Erkila stated that Andover was in line with the 10% of market value, but suggested that Andover could set a more appropriate dollar value. Mr. Erkila asked Todd Haas (1) what is the raw land value on a sales transaction between a land owner in a sewered acre, unimproved area in Andover and a developer and (2) what is the typical density, number of units per acre for single-family units? u \ ~ Andover Park and Recreation Commission November 17, 1988 Meeting Minutes Page Three Todd Haas reported that one acre would be worth $4,500 in the MUSA (Winslow Hills) and outside the MUSA $1,800 (Old Colony Estates). It was stated that all lots outside the MUSA must be 2-1/2 acres, and within the MUSA there are approximately 3 lots per acre. Mr. Erkila stated that assessed land value should not be used in determining park dedication fees but they should be based on actual transactional prices on the marketplace. Mr. Erkila stated that the City needs to do some precise research in figuring out how much an acre of unimproved land sells for, and review this figure yearly. This figure needs to be a highly justifiable amount, documented by accurate transactional data. Mr. Elling stated that the City had done this study a year ago and that Andover was right in line with the other communities. Mr. McMullen stated that a public hearing would probably be needed to change the wording in Ordinance 10 regarding park dedication. Also, the amendment could be written to indicate that the park dedication fees could be reviewed each year by using the formula determined by the City, which would automatically update the figures on a yearly basis. Mr. Kieffer asked about the last paragraph regarding park dedication states that City of Andover was in line with other cities' techniques. Mr. Erkila stated that he could modify that statement in his final report. He also stated he would like a copy of the final plat for Old Colony Estates and then he could modify the information about the neighborhood parks and incorporate the sizing criteria. He would also add some information about how to set value for park dedication on a per unit basis. Ms. Sabel asked if Westwood could update the amount of land per neighborhood park, and what neighborhood parks should include. Although this was a different task than the Commission asked for, Mr. Erkila stated he could preface the neighborhood park discussion (Task #3) with some comments on this item. Mr. Erkila stated it would take about 2-3 weeks to prepare a final report. Todd Haas would make sure this item would be scheduled on the December 15th agenda. Mr. Erkila also stated that he would not be present for this item at the next meeting. u u ) Andover Park and Recreation Commission November 17, 1988 Meeting Minutes Page Four Mr. Ferris asked how the City would go about determining these figures for park dedication. The Commission directed Todd Haas to talk with the County Assessor in getting a list of sales transactions in the area, specifically anything over 10 acres in size. Todd Haas will also make some calls to the other cities to find out whether these other cities (the ones listed in Westwood's report) assess their parks. HOCKEY RINK SCHEDULING The Blaine Youth Hockey group requested Tuesday and Thursday nights from 6:00 to 9:00 p.m. at City Hall. A motion was made by Commissioner Ferris, seconded by Commissioner Anderson to schedule hockey ice time at City Hall for the Blaine Youth Hockey on Tuesdays and Thursdays 6:00 p.m. - 9:00 p.m. All voted yes. Motion carried unanimously. NORTHWOODS TENNIS COURT Todd Haas stated that the fill material was available at Crosstown Boulevard and is owned by the City and could be used in the reconstruction of the tennis court at Northwoods. TKDA had recommended to dig 8-11 feet down at the old site and fill it all in or surcharge it. Mr. Elling stated that the tennis courts at Northwoods have been used almost nightly. Mr. McMullen asked if this location was the right one for the City of Andover. Mr. Elling suggested putting out some type of notice to the residents of both suggested locations (Hidden Creek and Northwoods) and get their input to make sure it is what the neighbors want. There was further discussion in the concept of key communicators getting the residents involved in making decisions about park location, etc. It was suggested that the City get bids for separate contracts (for example, one of excavation and fill of Northwoods, one for the fencing, and one for doing the asphalt). This way, the bids would be probably under $15,000 each and there would be no requirement of advertising a public notice. J o u ) Andover Park and Recreation Commission November 17, 1988 Meeting Minutes Page Five A motion was made by Commissioner Ferris, seconded by Commissioner Sabel to direct Todd Haas to obtain bids by the December 15th meeting for the tennis court site at Northwoods (separate bids and contracts for excavation and fill, fencing, and asphalt). All voted yes. Motion carried. Jim Elling also had a question of the Board. He stated that there was a suggestion to draw up an agreement between the golf course and the City utilizing the golf's parking lot to utilize the park area. There would be a common area for the parking lot and according to the City Attorney, there would need to be an agreement in regard to ingress and egress, perhaps with a sign with the wording City Park and Golf Course. There apparently would be no charge for the family recreational facilities -- volleyball courts, badminton courts. The Park Commission saw no problems with this, as long as there is no charge to the City. REVIEW CAPITAL BUDGET. CONTINUED Commissioner McMullen asked Mr. Jim Elling if any monies that the Park Board had planned to use this year but did not could be applied toward next year. Mr. Elling said this money could be carried over until next year. Frank Stone also stated that he needed a cab and a broom for one of the Toro's, which would cost $4,000. He like to get these items if there's money left. Todd Haas reported that Melanie would have an intern from St. Cloud to assist the Park Board in late February or March during the spring quarter, but the intern would want to be paid to make it feasible for them. It was suggested to pay this person on an hourly basis. The intern could assist in working with the neighborhoods in designing parks, updating the filing system at the City Hall and preparing a park brochure. Todd Haas was directed to have Melanie come to the Park Board for the December 1 meeting to discuss more details regarding the intern and how the City can use this person. The following parks were reviewed: I J Hawkridge - Marc suggested renting a warming house 2-3 months at a cost of $1,000 (instead of $8,000) for 1989. Soccer goals - change to $895. Total $1,895 at Hawkridge. The chain-link fence was not included in this amount. , \ \J , \ U / Andover Park and Recreation Commission November 17, 1988 Meeting Minutes Page Six Hidden Creek - staying with everything that is listed. $30,000 is deleted for the tennis court. Total for Hidden Creek is $4,050. Hills of Bunker - Marc and Frank recommend letting this park sit for a year. Rose - Ag lime & $600 for sand under playground equipment for a total of $3,000. Wild Iris - Class V $5,000 - no change. Woodland Meadows - large shelter, two grills and two picnic tables at $3,223 (dedication money). Fox Meadows - let this sit for a year - $14,500. Oak Bluff - Grading and seeding not done as yet, plan the durascape for next year. $10,600 put off for a year. Kelsey - this would stay the same, trails would be cut, and small picnic shelters, cut out boat landing. $3,000 labor for boat landing; the DNR will furnish the material. Total $12,766. Red Oaks until spring. this is being graded now and won't be seeded Timber Trails - need bleachers, fencing and ag lime. Marc McMullen wondered if there was dedication money for this park. This needs to be verified with Todd Haas. Shady Knoll - small durascape and sand $1,432, with a total of $5,732. Prairie Knoll - Marc McMullen recommends that the hockey items be tabled until next year. The parking lot posts, cement and shelter will be carried over from 1988 - $1,300. Ron Ferris asked about a portable warming house for this area. He stated the sliding hill gets a lot of use. Frank Stone pointed out that this would have to be manned. The proposed budget is $41,190, with a balance of $14,000 for City Hall. ) City Hall - It was suggested that items 9 and 10 could be deleted from City Hall. This hockey rink fence has been up at City Hall for 12 years and will need to be rebuilt next year. This is a project to see if the Anoka high school ~J u Andover Park and Recreation Commission November 17, 1988 Meeting Minutes Page Seven could assist with this project. It was decided to keep items 3, 4a, 5a, 6a, 7a and 8. Frank Stone recommended that part of the fencing (the 6-foot fences) be purchased to show the insurance company that the City is concerned with the safety factor. The item #2 bleachers with railings could be deleted. Also, the trees are not a necessary item. This would now total $7,600 and one hockey rink could be added for next year at a cost of $7,000 for a total of $14,000 at City Hall. Capital Budget of $41,000 (of which $3,200 is dedication money). This leaves $17,000, instead of $14,000. It was suggested by Ron Ferris to do one under capital and one rink under dedication. dedication money is there, it could be done. $20,650 coming out of capital budget for City hockey rink If the This would make Hall. The dedication money total still has not been figured because staff is 2-3 months behind work. Frank will be tracking expenses on his own in the future. Mr. Ferris reiterated his request for $1,500 for 1989 for a warming house at Prairie Knoll. Larry Strootman agreed that this would be a good idea. Gretchen Sabel didn't think the warming house was necessary. It would cost $1,500 to man the warming house also, and there has to be a phone hook-up. It was suggested to put bails of hay at the bottom of the hill and then a snow fence behind the bails. A motion was made by Commissioner Ferris, seconded by Commissioner Strootman to approve the budget as presented, with the exceptions of adding $1,500 to Prairie Knoll, $20,650 for the City Hall Park for lights and two hockey rinks. These items should be taken from the capital budget, with the balance being taken from the dedication money. Discussion: Commissioner Sabel wanted it noted that she was concerned about the personnel costs associated with the warming houses because she didn't feel the summer maintenance on parks wasn't very good. Also, Commissioners Anderson and Kieffer didn't feel the warming house was an appropriate expense item. , \.J \ U Andover Park and Recreation Commission November 17, 1988 Meeting Minutes Page Eight All voted yes. Motion carried. ADJOURNMENT A motion was made by Commissioner Kieffer, seconded by Commissioner Anderson to adjourn the regular Park and Recreation Commission meeting at 10:40. Respectfully submitted, /Jc..,tv~ (Park.14)