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HomeMy WebLinkAboutOctober 6, 1988 "",\~.. " o J~ o 7:30 P.M. o ~~\ U CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - AGENDA OCTOBER 6, 1988 1. Call to Order 2. Residents Forum 3. Approval of Minutes (September 22nd) 4. Review Capital Budget, continued 5. Red Oaks Park Layout 6. Hills of Bunker Lake Discussion 7. Report from Public Works 8. Report from Park Chairman 9. 10. Adjournment o o o .'....)^(}\~. .. '.' " -, CITY of ANDOVER PARK AND RECREATION COMMISSION OCTOBER 6, 1988 The regularly scheduled meeting of the Andover Park and Recreation Commission was called to order at 7:35 p.m., Thursday, October 6, 1988, in the Council Chambers of Andover City Hall, 1685 Crosstown Boulevard N.W., Andover, Minnesota. Commissioners present included: Marc McMullen, Stuart Kinkade, Ron Ferris, Tom Anderson, Gretchen Sabel, Larry Strootman Staff present included: Assistant City Engineer Todd Haas and Public Works Director Frank Stone. APPROVAL OF MINUTES Marc McMullen had a correction on page two of the September 22, 1988 minutes, and wanted the record to show that he stepped down on the item concerning the Hawkridge hockey fence bidding discussion and motion. Also Mr. McMullen stated that there should be a correction on the last page showing that it was Tony Emmerich Todd Haas spoke with, rather than Jerry Green. Motion was made by Commissioner Sabel, seconded by Commissioner Anderson to approve the amended minutes as corrected for the regular meeting of September 22, 1988. All voted yes. Motion carried. REVIEW CAPITAL BUDGET, CONTINUED The Park Commission was to review the final draft of the Capital Budget as prepared by Frank Stone, Public Works Supervisor. Because Frank Stone did not have the information available, it was agreed to table this item until the next Park Commission Meeting. RESIDENTS FORUM , "- '-~ Mr. Bob Pobol, 2577 136th Avenue, was present to address some issues regarding Hidden Creek Park. Mr. Pobol asked if it was planned to have a tennis court at the Hidden Creek Park. Stuart Kinkade stated that there is money allocated for a tennis court, and that the Hidden Creek Park site is a consideration. '-.-J ,-J Andover Park and Recreation Commission October 6, 1988 Meeting Minutes Page Two Mr. McMullen stated that this is only a proposal to locate the tennis court at the Hidden Creek Park site, but that the Park Board might also be looking at the Northwoods site. Mr. Pobol thought that if the tennis courts were located near the west end of the parking lot, that it would be too congested, and he did not feel the neighbors would like that location. Ms. Sabel stated that it would be better to have a fenced tennis court along the b\lsy road, instead of a picnic area with kids playing. There was also some discussion about putting the volleyball sand pit in the Hidden Creek location, if the tennis courts were to be located at Northwoods. Marc McMullen had indicated that he had received some calls regarding the status of the tennis courts originally proposed at Northwoods. The Park Commission members asked why these calls were not referred directly to the Park Commission so that they could be considered on a first-hand basis. It was agreed by the Park Board members that they would prefer that any comments made concerning Park Board issues would be made directly during Park Board meetings. Todd Haas suggested that the Park Board could call residents near the Hidden Creek Park and Northwoods Park and determine if the residents do, in fact, want the tennis court. Mr. Pobol was interested in preparing some layouts showing his thoughts on where he and his neighbors would like to see the tennis court, and redesigning the ballfield to achieve this goal. Mr. McMullen stated that would be fine, to go ahead and bring back the drawings in another 4-6 weeks and that the Park Board could consider his layout but they also had other considerations to look at in locating the tennis court. Bill Johnson, 17387 Bittersweet, asked about the hockey rink progress, at Hawkridge Park. He also had a concern as to who can use the rink, as he was from Andover but was involved with a St. Francis league. It was agreed he would have to fill out an application by November 1st with requested dates. Commissioner Sabel stated that the City was trying, in all sports, to give priority to the groups that have the greatest percentage of Andover residents. ) '-J o Andover Park and Recreation Commission October 6, 1988 Meeting Minutes Page Three There was discussion about the 310,000 being used (from Fox Meadows) to be applied for lights at Hawkridge. A motion was made by Commissioner Kinkade, seconded by Commissioner Ferris that the Andover Park and Recreation Commission direct the City staff to pursue bids for lighting the Hawkridge skating/hockey rink with installation to be in line wi th the current hockey sell ':wn. All voted yes. Motion carried. Commissioner Strootman also stated that ln the last meeting, the Park Commission was planning to use part of the 510,000 to develop a trail system at Hawkridge between the soccer field, ballfield, and parking lot. After some discussion, it was agreed that this project CO\lld also be accomplished as it would only be a minimal cost. Frank Stone stated the Council asked him to check out the cost of rental warming houses for the Hawkridge area. The Park members indicated that the warming house would have be supervised an attendant. Mr. Ferris had a concern about the costs involved in heating such a warming house. RED OAKS PARK LAYOUT The Park Commission is requested to review and approve the layout and grading plan for Red Oaks East. Marc McMullen stated in order to get a ball diamond in this field, that the City would be required to apply for a permit from the U. S. Army Corps of Engineers due to the filling activities in the wetland area. Commissioner Kinkade stated he didn't feel there would be room for a ballpark in this area. He suggested putting in a creative playground set instead. Todd Haas stated if this permit process falls under the individual permit requirements, it WOllld take thirty days; if it fell under the nationwide permit requirement, it would take only a few days. Ron Ferris questioned whether it might be a good idea to wait until the Comprehensive Plan recommendations are received, before deciding on whether the City needs a ballpark in this location. Marc McMullen stated that the Kcnsington owncr was willing to donate his park dedication at this time to ~et the grading completed. '-.,,/ , o Andover Park and Recreation Commission October 6, 1988 Meeting Minutes Page Four Ron Ferris did not feel a ballpark would not encourage a neighborhood park. If a ballpark was put in, there wouldn't be room for anything else. ,\lso, there IVould not be any room for a parking lot at this location. At the last meeting, Todd 'vas directed to go out for bids for the grading and seeding process but has not completed this task. Other suggestions were to use this area for an under eight soccer field. If the grading does not go into the wet lowland, a permit IVould not be necessary. Marc McMullen stated the developer would give an additional SJ,000-3~,000, for a total of 312,500. Todd was directed to continue and complete the bidding process for grading. Todd anticipated the bids could be completed before the next meeting. HILLS OF BUNKER LAKE DISCUSSION Todd Haas stated that he and Frank Stone did not get a chance to stop by this park to see if the work requested of [ony Emmerich was completed. Marc McMullen wanted to table this issue until the City staff has had a chance to visit the site and see if the work has been completed. He suggested that Todd Haas could contact Tony Emmerich by phone and see if the work was completed. If nothing has been done, Todd could let him know this item will be on tho next Park Board agenda, and that the Ci ty could shut dm,n permi ts unti I the work is done to the City's satisfaction. Gretchen Sabel suggested the City could issue a stop work order. R [POnT FRO'I PURL I C \';O~KS Frank Stone reported that he contacted Decks by Ives for completing the project of installing equipment at Rose Park. The cost IVould be 3750, which was a reasonable price according to Frank Stone. REPORT FRO\! PARK ClIAJFJ\LHi ~arc ~c~\lllen stated that Commissioner Sabel prepared a draft of the hockey application. '-,J u Andover Park and Recreation Commission October 6, 1988 Meeting Minutes Page Five J Some corrected changes are noted below. It was suggested to change the title to read Recreational Facilities. In the first paragraph, it was agreed to delete the date March 1 and just leave a blank space for the date. Ron Ferris suggested changing the third item to read, number of participants from Andover last year this year Marc McMullen also suggested removing the line that states, "Number of participants from other cities". Also in the last sentence of the first paragraph, the wording should be changed to read, "Facility requests must be submitted by Completed forms will be given the highest priority, subsequent requests will be filled on a first-come, first-served basis if fields are available." It was suggested to prepare a table for deadline eequirements, depending upon the sport. It was also suggested to make a table of fields available on the back of this form, indicating the field number and locations. It was suggested to add the wording at the bottom of the form to read, "please attach this year's schedule indica t in::; days/hours ['equired." Or, a grid could be provided to have the applicants fill out this information. There was some discussion about asking for number of practice fields. Tom Anderson stated that it would be necessary to set schedules for games, and practice games could be worked out. It was agreed to leave this line on the form. Marc suggested that the City could ask the applicants to submit the field schedules at a later date. ) It would be a good idea to write in a line for number of game fields per week needed this year, and a line below that indicating time slot ~~ \ I ,~ Andover Park and Recreation Commission October 6, 1988 ~eeting ~inutes Page Six ) There was some concern in having the applicants fill out their requests for certain fields. It was suggested that the applicant could review tile forms they submitted with the Park Board at one meeting and then the Park Board cO\lld review that information and make a final decision at the next Park Board meeting on their own. Gretchen Sabel would prepare a final application, noting the above changes. ADJOURNMENT A motion was made by Commissioner Sabel, seconded by Commissioner Anderson to adjourn the regular Park and Recreation Commission at 9:22 p.m. All voted yes. Motion carried. Respectfully submitted (Park. II) , ) /