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HomeMy WebLinkAboutSeptember 22, 1988 .-- " ',-j ~J ,--) .~ 7:30 P.M. o o CITY of ANDOVER PARK AND RECREATION COMMISSION MEETING - AGENDA SEPTEMBER 22, 1988 1. Call to Order 2. Residents Forum 3. Approval of Minutes (July 28th, September 8th) 4. Comprehensive Plan, Tasks 1 & 3 update 5. Fox Meadows Park 6. Review Capital Budget, cont. 7. Report from Public Works 8. Report from Park Chairman 9. 10. Adjournment o o !.'~' . ,.:.J ^ .' CITY of ANDOVER ~~ ) PARK AND RECREATION COMMISSION SEPTEMBER 22, 1988 The regularly scheduled meeting of the Andover Park and Recreation Commission was called to order at 7:35 p.m., Thursday, September 22, 1988, in the Council Chambers of Andover City Hall, 1685 Crosstown Boulevard N.W., Andover, Minnesota. Commissioners present included: Marc McMullen, Stuart Kinkade, Jeff Kieffer, Tom Anderson, Gretchen Sabel Staff present included: Assistant City Engineer Todd Haas and Public Works Director Frank Stone. APPROVAL OF MINUTES Motion was made by Commissioner Anderson, seconded by Commissioner Sabel to approve the minutes for the regular meetings of July 28, 1988 and September 8, 1988. All voted yes. Motion carried, COMPREHENSIVE PLAN. TASKS 1 & 3 UPDATE This item was tabled until the regular October 20, 1988 Park Commission meeting as Westwood Engineering has asked for an extension to do more research on tasks 1 and 3 for the Comprehensive Plan. FOX MEADOWS PARK Todd presented the tabulation of bid sheets to the park commission members. Burt Kraabel's bid was the lowest for $13,942.00, including tree removal. Frank Stone had a suggestion on moving order to make room for a future ballfield. move the shelter south of the play area. the shelter in It was agreed to There was discussion concerning the money that would be left over if the bid of 513,942 was accepted. Posts for the parking lot were recommended. Also, it was recommended to use the money to put in a trail system between the soccer field, play area, and sliding hill. . ~ ~ o \ J Andover Park and Recreation Commission September 22, 1988 Minutes Page Two Motion was made by Commissioner Anderson, seconded by Commissioner Kieffer that the Andover Park and Recreation Commission recommends to the City Council to accept the Fox Meadows Park Plan as drawn, including moving the shelter south of the playground area and including a trail system (G- feet inwidth) interconnecting the soccer field, play area, sliding hill and the shelter. All voted yes. Motion carried. Motion was made by Commissioner Kinkade, seconded by Commissioner Sabel, that the Andover Park and Recreation Commission recommends to the City Council to consider Burt Kraabel's bid of S13,942.00 to do Fox ~jeadows Grading and Seeding pursuant to the accepted plan. All voted yes. Motion carried. REVIEw CAPITAL BUDGET, CONTINUED Frank Stone did not have the final draft of the Capital Budget prepared as yet. REPORT FROM PUBLIC WORKS Frank Stone did mention he had a bid for a hockey rink fence at Hawkridge from Viking Fence for S14,128. It was agreed this was a high price. The other bid from Decks by Ives was for $5,800 and one at S4,800. The specs included treated lumber, one large gate and one small gate. The budget for this item was $5,000. There was discussion about putting in fencing at the same time. It was felt by the commissioners that it might be better to wait until Spring to get a total bid for other fencing needed in Andover Parks. Motion was made by Commissioner Kinkade, seconded by Commissioner Anderson that the Andover Park and Recreation Commission recommends to the City Council to accept the proposed bid by Decks by Ives' Option 1, bid at S5,800, contingent upon Frank Stone contacting Viking Fencing to confirm that they quoted pursuant to the requirements of the specs. All voted yes (1 abstained). Motion carried. , ) \ \J u \ j Andover Park and Recreation September 22, 1988 Minutes Page Three Motion was made by Commissioner Kieffer, seconded by Commissioner Kinkade to direct Todd Haas to get some bids for putting in 6 lights/posts for Hawkridge and that he proceed with contacting the power company to set up getting the lines put in and he will then bring competitive bids to the Park Commission for approval. All voted yes. Motion carried. Frank Stone also received bids for the sand for the volleyball pit. One bid was for S6,500, He stated the expense was in trucking the sand in. It was recommended that the City wait until Spring to do this project, as it wouldn't get much use this late in the season. REPORT FROM PARK CHAIRMAN Marc McMullen stated that the Mayor would dedicate the rest of his money (approximately S3,000-S~,000) if the Park Commission will draw up plans for Red Oaks East and get the grading and seeding done this year, as long as grading and seeding is so inexpensive this year. Motion was made by Commissioner Sabel, seconded by Commissioner Anderson to directed Todd Haas to draw up some plans for Red Oaks East and bring the plans back for review by the Park Commission on October 6th. All voted yes. Motion carried. OTHER ITDIS Melanie was present and it was discussed if there could be a joint agreement between the school and the City regarding joint use of fields. She stated that the principal was very willing to look at any concepts of this type. Melanie also stated that she had requested at a couple of colleges for an intern to assist her department but so far has not received a response. Gretchen Sabel had a question about the Lunds Evergreen area and whether the field was usable. Frank Stone stated that by Spring the field should be playable; he's short on staff assistance right now. / '-- ./ u Andover Park and Recreation September 22, 1988 Minutes Page Four Commission Todd Haas stated he received a call from Mr. Jerry Green and he would do the grading and seeding. Todd Haas stated that it was negotiated at the time of park dedication that he perform the grading and seeding. c\ f)JOl;~;~[E;q Motion was made by Commissioner Kinkade, seconded by Sabel to adjourn the regularly scheduled Andover Park and Recreation Commission meeting at 9:10 p.m. Respectfully submitted, (Park.10) ~1fi a4/Ju~ GiJ'tny Asmu ~sen, R~.~ordin(f~ Secretary I ' " .' , , U ;