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HomeMy WebLinkAboutMay 19, 1988 .""'~~ ~J~' . ~;' {, J ~, \ "-J 7:30 P.M. o o CITY of ANDOVER REGULAR PARK COMMISSION MEETING - AGENDA MAY 19, 1988 I. Call to Order 2. Approval of Minutes 3. Resident Forum 4. Old Colony Estates Preliminary Plat Park Dedication, Continued 5. Fox Meadows - Continued 6. Park Comprehensive Plan - Continued 7. Oleson Sketch Plan 8. Slayton Sketch Plan 9. Hidden Creek Park - Discussion 10. Red Oaks Manor 5th Addition Park Dedication 1 I. Creekhaven Preliminary Plat Park Dedication 12. Adjournment o () 'C}\ CITY of ANDOVER .-' " , J --' PARK AND RECREATION COMMISSION MEETING MINUTES MAY 19, 1988 The Regular Meeting of the Andover Park and Recreation Commission was called to order by Chairman Marc McMullen on May 19, 1988 at 7:35 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota Commissioners Present: Ferris, Sabel, Strootman, McMullen Commissioners Absent: Anderson, Kieffer, Kinkade Also Present: City Assistant Engineer, Todd Haas Frank, Public Works Director, Frank Stone APPROVAL OF MINUTES Sabel asked and thought it should be noted that Byron's last name (from Woodland Development) was Westlund. MOTION by Sabel, seconded by Strootman, to accept the Minutes as amended from the May 5, 1988 meeting. Motion carried unanimously. RES IDENT FORUl-j Mike Olson spoke regarding Hidden Creek and the development of the park. His property is directly behind the parking lot, and he asked when the development of that project would be in effect. Mr. McMullen indicated it would be done this summer. Mr. Olson had a concern regarding the noise, lights, etc. Frank Stone indicated that the "Hidden Creek Park" is agenda item 9 for this meeting. It was agreed that this item would be discussed later this evening according to agenda item order. OLD COLONY ESTATES PRELIMINARY PLAT PARK DEDICATION. CONT'D. The Park Commission is requested to approve the park dedication for Old Colony Estates. The Commission did have a major concern regarding the placement of the Tot Lot. Al Hammel, developer, stated that he had looked at other neighborhood parks because of the concern of entries into the tot lot area and the size of them. After some research, he found ~ ~ that the parks in discussion had exits points from 20 feet to 40 ~' feet. Mr. Hammel stated that had widened the access points. He doesn't mind extra square footage of land, but the frontage is what causes difficulty because of assessments. ,/ o " Park and Recreation Commission Meeting May 19, 1988 - Minutes Page Two Todd Haas stated that the City Council had a concern regarding the 20.0 acres of Nature Park being dedicated because of the number of complaints the City has had regarding three wheelers. Mr. Hammel said it was important for the community of Andover to look forward and see what the area is going to be like in the future (20-50 years from now). It was agreed that the Park Commissioners still are in favor and like the idea of the Nature Park along Coon Creek, regardless of the problems with the motorized vehicles. Mr. Ferris asked about Mr. Hammel's concern of the assessments. Commissioner Sabel stated the assessments for the road to the park is the developer's responsibility. Commissioner Sabel reiterated the Park Commission's concern regarding the placement of the tot lot in the middle of the block. Ms. Sabel suggested Lot 1, Block 7. Mr. Hammel addressed the issue and indicated that one lot is better from his perspective than two lots. MOTION by Ferris, seconded by Strootman, to take the 20.0 acres of Nature Park, Outlot C, and Block 6, lots 2 and 3, as a Tot Park and the remainder to be cash in lieu of land; also it will be the developer's responsibility to fence the three walkways off of 141st to Outlot C and to do the grading and seeding off of lots 2 and 3 according to the engineering specifications. All voted yes. Motion carried unanimously. FOX MEADOWS - CONTINUED Mr. McMullen said agenda item was up to the City Council meeting on May 17, 1988 and he asked that this item be tabled for a month. Mr. Bob Rankila, of 16001 Fox Street, prepared an alternative drawing - changing the street access. Mr. Rankila has gone to the County and the Highway Committee will give him a hearing as the change he made included rerouting County Road 58. MOTION by Sabel, seconded by Ferris to table this agenda item for a month until the meeting of June 19, 1988. All voted yes. Motion carried unanimously. PARK COMPREHENSIVE PLAN , Mr. McMullen said this item would be moved to the end of the agenda as Mr. Tim Erkkila of Westwood Planning and Engineering would be arriving later this evening. All commissioners agreed. ~/ o " Park and Recreation Commission May 19, 1988 - Minutes Page Three OLESON SKETCH PLAN Todd Haas explained that there is an existing park at the intersection of Poppy Street and 174th Lane. Therefore, it is recommended to accept cash in lieu of land for park development. Mr. Haas stated that the cash required would consist of 10 percent of the market value of Mr. Oleson's land undeveloped (as determined by the County) before it is subdivided. MOTION by Strootman, seconded by Sabel to accept cash in lieu of land for park development at the intersection of Poppy Street and l74th Lane. All voted yes. Motion carried unanimously. SLAYTON SKETCH PLAN Because of Mr. Slayton's absence, it was decided to move this agenda item to the end of the agenda. Todd Haas was directed to call Mr. Slayton and advise him to come to the meeting to participate in the discussion of his sketch plan. HIDDEN CREEK PARK - DISCUSSION The Park Commission met with Mr. John Peterson of Good Value Homes at 7:00 p.m. and discussed the plans for trees and seeding. Mr. Mike Olson had a concern about the noise and lights from the park area. He asked about the possibility of planting mature bushes at the south end of the park. Mr. McMullen said there wouldn't be any funds for bushes until next year. The Commissioners felt that the lights would not be a problem because soccer and baseball would be played only until sundown. The Commissioners felt that Mr. Olson could report back if he felt there were some definite problems after the park was completed. Mr. Olson also asked about a "Watch for Children" sign. Frank Stone first asked Mr. Olson to send a petition to him. Mr. Stone further stated it would only be necessary to send a letter to the City outlining the situation. SLAYTON SKETCH PLAN Mr. McMullen indicated that there is an existing park in White Oaks Country Estates and, therefore, the staff recommends to accept cash in lieu of land for park development. \ '---_J , ,--.J Park and Recreation Commission May 19, 1988 - Minutes J Page Four MOTION by Sabel, seconded by Strootman, to land for park development. All voted yes. unanimously. accept cash in lieu of Motion carried Mr. Slayton asked what type of cash was required -- it again was stated by Commissioner McMullen that 10 percent of the raw value of the land at the time of the plat would be required. CREEKHAVEN PRELIMINARY PLAT PARK DEDICATION Mr. Haas stated that there are three parks within walking distance of the proposed plat of Creekhaven, and therefore, it was recommended by staff to accept cash in lieu of land. Mr. Ferris thought we should be more consistent in making decisions regarding land across the creek areas. None of the subdivisions bordering Creekhaven have any park dedication along the creek. Todd Haas stated that the City would have to buy the property along the creek to convert into park areas. MOTION by Ferris, seconded by Sabel, to accept cash in lieu of land for the park dedication of the proposed Creekhaven plat and to direct Todd Haas to contact the attorney for a ruling in regard to the exception lot. All voted yes. Motion carried unanimously. PARK COMPREHENSIVE PLAN - CONTINUED Mr. Haas stated that the Park Commission had invited Mr. Tim Erkkila of Westwood Planning and Engineering to propose the cost breakdown of the five major items to be included in the Comprehensive Park Plan. Tim Erkkila of Westwood Planning, presented a three-page letter to each of the Park Commissioners outlining the specific park planning tasks and the fees and services involved with each item. Mr. Erkkila presented further information on each of the tasks as follows: Task 1 - Review Park Dedication Requirements Westwood would examine the present park dedication requirements and compare them to 5-6 other relevant communities to illustrate how Andover would compare. They would outline the differences and similarities of each community. / , ) o \ Park and Recreation Commission Meeting May 19, 1988 - Minutes Page Five Task 2 - Review Per Capita Municipal Spending Again, Westwood would compare 5-6 other relevant communities in examining the current park expenditures and budget for the City of Andover. Mr. McMullen asked if it would be relevant to compare Andover to the City of Eagan or Lakeville. Mr. Erkkila felt those cities were growing at even a faster rate than Andover. Mr. McMullen thought it might be a good idea to have some comparisons with other communities who are further along. Mr. Ferris asked if Westwood would be taking this information and compiling it and then would they make a recommendation to the City. Mr. Erkkila stated it does become obvious when the comparisons are made. Mr. Erkkila also stated he would be providing some information the first time around and he suggested the Commission review the compiled data from Westwood, and then present it to the City Council and then get their approval and feedback. At that time, Mr. Erkkila felt it would be appropriate to take some action and present a more formal plan and recommendation. Task 3 - Development Strategies Westwood would review the development patterns in the City with close attention to the delivery of park facilities in both the urban and rural areas. Westwood would be focusing on the neighborhood park issue and to get even distribution of neighborhood parks. Task 4 - Overview Trail System Options Westwood will review City, County, and State road and trail plans. Task 5 - Demographics Analysis Westwood will utilize existing City data to outline current population characteristics to clarify the present recreational needs of the City. (Todd indicated the City did have some school data.) Task 6 - Review the Availability of Grants Westwood will outline the status of the current grant programs for park acquisition and development. \ J ~/ o , ) Planning and Recreation Commission Meeting May 19, 1988 Page Six Task 7 - Planning District Boundaries Using the strategies developed on Task 3 and the demographic data generated in task 5, a system for dividing the City into neighborhood park and recreational needs. Westwood would review the development patterns of the City with attention to the park facilities in both the urban and rural areas. Mr. Erkkila stated that his data would only be as good as the data the City would provide to Westwood. Todd Haas said we could get some up-to-date city/urban maps and that the consultant would have the ultimate sewer boundary map available. Mr. McMullen had talked with City Council and he felt they wanted the Park Commission to "walk slowly". The Council suggested to Mr. McMullen to contact the past Park Chairmen and find out further information from them. There was much discussion from the Commissioners concerning taking any action at this time with Westwood Planning. Some commissioners felt it would be appropriate to approach the City Councilor past Park Chairmen for their input and/or approval concerning Westwood's letter and outline of the park system planning. Mr. Ferris asked if money was budgeted to do this project with Westwood. Mr. McMullen stated that the Commission could authorize up to $1,000, without City Council approval. Mr. Ferris asked Mr. Erkkila how many times he would be willing to come to Andover Park Meetings without a contract. Mr. Erkkila stated he would need to receive some encouragement and positive indication that Andover was interested in pursuing the plans he had outlined in his letter. He consider a positive indication that the City of Andover could commit to something at this meeting. Ms. Sabel indicated the importance of an interactive process with Westwood Planning if Andover chooses to pursue this contract. Mr. Erkkila agreed and asked if the City could write down some of their strategies and he could implement them in his data. , j \. / \.J , \ J Park and Recreation Commission Meeting May 19, 1988 - Minutes Page Seven MOTION by Sabel, seconded by Ferris, to direct Westwood Planning and Engineering to complete Task 1 and Task 2 as outlined in the letter by Tim Erkkila in a letter dated May 19, 1988 for costs not to exceed $600 (out of the park dedication fund) and to prepare a report including the results to the Park Commissioners by June 9th. All voted yes. Motion carried unanimously. The Commissioners agreed to review the results at the June 16th meeting, and that it would not be necessary to have Mr. Erkkila present at that meeting. Mr. Erkkila asked if there were any communities the Park Board would like included in the report. (Coon Rapids, Champlin and Blaine were communities suggested by the Park Board.) Mr. McMullen directed Todd Haas to have a letter prepared asking Westwood Planning to complete Tasks 1 and 2 (for the City of Andover) as stated in Westwood's letter of May 19, 1988. RED OAKS MANOR 5TH ADDITION PARK DEDICATION It was agreed by all the Commissioners to table this agenda item. A letter was presented from Mr. Arthur K. Raudio who is a partner in the Andover Joint Venture. The letter stated that the City Council has been involved with the DNR in discussing possible mitigations involving certain portions of the proposed plat. OTHER BUSINESS Carlson's Park - Timber Trail Mr. McMullen and Mr. Stone visited this proposed park site. They found several things that would need to be done before it would be in a proper condition. The snow fence would need to be removed, along with the bleachers, lights, and scoreboard, and it would also be necessary to take down the warming house. Mr. McMullen stated that the Council had advised the Park Board not to accept services in lieu of cash. Todd Haas suggested that the Commission invite Mr. Carlson to attend the next Park Meeting to further discuss this item. Frank Stone - Sod Field Frank Stone indicated that sod farmer, Mr. Magnuson, made an offer to the Park Board to till the thick area by the soccer field area and seed it for no charge, if he received a written letter from the City with this request. J o Park and Recreation Commission Meeting / May 19, 1988 - Minutes Page Eight Mr. Ferris suggested the City check first and see if the area is any kind of protective wetland. If that's true, then the City would be obligated to put the land back the way it was. Todd Haas will report back at the next meeting whether the area is considered a protective wetland. Softball Field Schedules Todd Haas reported that he's been receiving phone calls on the use of the fields during non-scheduled times. Mr. McMullen stated that the City does not schedule any practice games and that the City was discouraging adults from using the small parks because of drinking problems in the past. Oak Bluff Todd Haas reported that the City has received three bids to do this project. The lowest bidder was from the same contractor who did Hawkridge - $4,000. There was concern among the Commissioners that this contractor already was delinquent in completing the Hawkridge project, even though he did a good job so far at Hawkridge. MOTION by Strootman, seconded by Ferris, to accept North Pine Aggregate's bid of $4,050 to do the grading and seeding of Oak Bluff and parking lot on the condition that the grading and seeding that they were contracted to do last fall is completed by May 27th, and in the event that does not happen, then the Park Commission would recommend Renolett Trucking be awarded the bid at the cost of $6,800. All voted yes. Motion carried unanimously. Northwoods Division Mr. McMullen net with Mr. Roderberg regarding the tennis courts. They will proceed into the bidding process and they would not give any cost estimates at this time. Ms. Sabel asked if the plans would be applicable to another site. Todd thought they would be. Todd stated that the bill for the soil testing was $400 - $600 over the allowable $1,000 expense approved. ) ,) \-.J Park and Recreation Commission Meeting \ May 19, 1988 - Minutes Page Nine ADJOURNMENT MOTION by Sabel, seconded by Ferris to adjourn the meeting at 10:55 p.m. Motion carried. Respectfully submitted, (Park.2)