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HomeMy WebLinkAboutMarch 17, 1988 '. ) u , u CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.w, . ANDOVER, MINNESOTA 55304 . (612) 755-5100 REGULAR PARK AND RECREATION COMMISSION MEETING MARCIl 17, 1988 AGENDA 1. 2. 3. .J '/4. /5. , 6. /7. ~ 8 . 9. 10. 11. \ ) Call to Order 7:30 p.m. Approval of Minutes Resident Forum Copies of Comprehensive Plan - discussion Old Colony Estates Preliminary Plat Park - discussion Hawkridge Park - Warming Houses Monthly Report - Finances of Parks Golf Course - discussion Northwoods Tennis Court Update Ag Lime - Hills of Bunker Lake Hidden Creek Park - F..."'"'-'..... - "-"''''''lA.b.s -r." + "-... p~"'l" 12. Report from Public Works 13 . Report from Park Chairman 14. 15. Adjourn (J , \ \...~) o u CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304. (612) 755-5100 REGULAR PARK AND RECREATION COMMISSION MEETING MARCH 17, 1988 AGENDA 1. Call to Order 7:30 p.m. 2. Approval of Minutes 3. Resident Forum 4. Copies of Comprehensive Plan - discussion 5. Old Colony Estates Preliminary Plat Park - discussion 6. Hawkridge Park - Warming Houses 7. Monthly Report - Finances of Parks 8. Golf Course - discussion 9. Northwoods Tennis Court Update 10. Ag Lime - Hills of Bunker Lake 11. Hidden Creek Park 12. Report from Public Works 13. Report from Park Chairman 14. 15. Adjourn o o ,- \ '-J CITY of ANDOVER PARK AND RECREATION COMMISSION MARCH 17, 1988 The regularly scheduled meeting of the Andover Park and Recreation Commission was called to order at 7:35 p.m., Thursday, March 17, 1988, in the Council Chambers of Andover City Hall, 1685 Crosstown Blvd. N.W., Andover, Minnesota. Commissioners present included Chairman pro tem Gretchen Sabel, Stuart Kinkade, Larry Strootman, Jeff Kieffer, Ron Ferris, and Tom Anderson. Chairman Marc McMullen was absent. Staff present included Assistant City Engineer Todd Haas. APPROVAL OF MINUTES A motion was made by Commissioner Ferris, seconded by Commissioner Anderson, that the 3-3-88 meeting minutes be approved as printed. All voted yes. Motion carried. RESIDENT FORUM Curt Murdy, 14421 N.W. Jonquil st., Creek Ridge Estates, queried whether someone from the Park Board would be willing to meet with neigh- borhood residents to discuss park development. Park Board members agreed that a representative of the Board would be happy to meet with them at their suggested June or July 1988 meeting. City offices will be contacted when a definite date is set. MISCELLANEOUS Melanie DeLuca, Community Education Coordinator, addressed the Park Board with an update on the summer programs. Because of Mrs. DeLuca's upcoming maternity leave, the program will be run similarly to last year's. The 1989 summer program, however, is expected to have major expansion. The Park Board was invited to contact her should they have any suggestions. Mrs. DeLuca reported that with the operation of the new school, she will be in charge of both schools with the aid of assistant coordinators. Upon discussion of the new school's ball fields, it was reported that the new principal will be talking to the school district, but there just are no funds available for the project now. ~) U Park and Recreation Meeting Minutes March 17, 1988 Page 2 u / COMPREHENSIVE PLAN DISCUSSION Chairman pro tem Sabel reported that upon updating the city's compre- hensive plan, it must conform with the State Comprehensive Outdoor Recrea- tion Plan (SCORP) and the Metro Council Recreation Open Space Guidance Policy. In review of past state grant programs, it was found that priority funding seems to go toward bike trails. Ball fields are reportedly not high on the list. Mrs. DeLuca reported that upon reviewing the old proposed bike trail map for the City of Andover, it was found that proposed trails followed the ditch systems and railroad or power line easements. She stated that it is imperative that any motorized vehicles be kept off these trails, thereby, reducing landowner opposition. However, bike trails in other communities have been known to be combined with horse trails and cross country ski trails. Mrs. DeLuca suggested that there be a trail created between the two schools. The safety factor should be a priority considera- tion in placing these trails. She further reported that the Andover Advisory Council is willing to mobilize community groups to help fund such a project. Community contributions plus grants would reportedly make it possible to develop a workable trail system. Mrs. DeLuca recommended that the project be started before heavy development progresses. Ms. Sabel suggested that a Bike Trail Task Force be set up for this venture. Mrs. DeLuca recommended that someone from the Park Board head the Task Force to keep it consistent with what the city is doing. Mr. Kinkade recommended that a professional firm be hired to update the Comprehensive Plan, making it a 5-year plan. Motion was made by Mr. Kinkade, seconded by Mr. Ferris, directing Todd Haas to pursue a bid from an outside consultant agency to update the July 1978 Park System Master Plan for the years 1989-1994. This update shall conform to the SCORP and the Metro Council Recreation Open Space Guidance Policy. This information to be made available for the April 21, 1988, meeting. Chairman pro tem Sabel recommended that each commission member review different portions of the present Comprehensive Plan and state documents to give the Park Board an overview of what changes should be made. This review should be done before consultants are asked to come in. Upon voice vote on the motion all voted yes. Motion carried. " / Motion was made by Commissioner Ferris, seconded by Commissioner Kieffer, to recommend to City Council the creation of a Trails System Task Force, consisting of representation from the Park Board, City Council, Planning and Zoning Commission, Anoka County, Andover Advisory Council, interested community and civic groups, as well as the athletic associations. All voted yes. Motion carried. U Park and Recreation Meeting Minutes March 17, 1988 Page 3 u \ I OLD COLONY ESTATES PRELIMINARY PLAT PARK DEDICATION DISCUSSION Staff was previously directed to prepare a formula whereby the developers of the Old Colony Estates would be required to grant the city park dedication equal to that of the Hills of Bunker. Assistant City Engineer Todd Haas reviewed the formula used. Given the 295 total acres for the Hills of Bunker, there were 25.3 acres dedicated for nature park, 10.8 for neighborhood park, and $11,500 cash. The per- centages would then come to 8.6 per cent of the total land acreage for Old Colony Estates (130 acres), equalling 11.18 acres for nature park; 3.7 per cent of total acreage for neighborhood park, equalling 4.81 acres; and $5,067 cash dedication for the development of the park, using the figure of $38.98 per acre. Grading and seeding will be included in the dedication, as was in the Hills of Bunker. To determine the staff recommended 20.0 acre nature park and 1.42 neighborhood park, Mr. Haas found from the surveyor the number of acres being dedicated for nature park. Every 2.33 acres of nature park would be equal to 1 acre of neighborhood park. Figures were then adjusted accordingly to reach staff's recommendation. The commission hesitated to approve park dedication without see- ing the preliminary plat. They have so far only seen a sketch plan. Mr. Haas stated that the developer is doing this in phases. Commission members concurred that the recommended park dedication as outlined by staff would be appropriate. Mr. Kinkade preferred that the developer not dedicate the cash until the acreage is developed where the neighbor- hood park is to be located, which would be in Lots 8 and 9 of Block 5. The nature park was wanted right away. Staff felt that the developer would be willing to deed the land along the creek to the city now as parkland. Motion was made by Commissioner Kinkade, seconded by Commissioner Anderson, recommending that, for Old Colony Estates, the City of Andover accept 20 acres as nature park along the north side of Coon Creek, 1.42 acres for neighborhood park, and $5,067 as cash in lieu of land for the balance with the following conditions: 1) The 20 acres be dedicated for park at phase 1 final plat, 2) that the $5,067 be paid at the time of phase 2 final plat when the neighborhood park is there and that the money be directed into the development of the park, and 3) at the time of the park development the developer will grade and seed in accordance with the approved park plan. Ms. Sabel pointed out that the 1.42 acres was more than what the Park Board wanted. They wanted Lots 8 and 9 in Block 5, which consists of much less acreage. Board members concurred, suggesting that the difference be included in the cash dedication. .' ) ,_ _J Commissioner Kinkade stated that he wished to withdraw his motion, reason being that the Park Board would be setting a bad precedent in U Park and Recreation Meeting Minutes March 17, 1988 Page 4 u \ I approving park dedication without looking at the preliminary plat. The developer isn't even present at this meeting. Commissioner Anderson concurred. The Park Board agreed to table further discussion on this matter until the next meeting. The proposed 1.42 neighborhood park acreage should be reduced in some manner reflecting the Park Board's desire to receive Lots 8 and 9, of Block 5, the difference to be given in cash. HAWKRIOOE PARK WARMING HOUSES Mr. Haas reported that staff reviewed the possibility of moving city-owned garages in Nordeen's to Hawkridge Park to be used as warming houses. This was not found to be economically feasible. In addition, the garages need some repair. Frank Stone, Public Works Director, is reportedly reviewing the different types of removable shelter walls which, when in place, will work as a warming house. This issue to be further discussed at a future meeting. MONTHLY REPORT OF PARK FINANCES The Park Board asked to receive a monthly report which will include total park dedication, money accrued, and money actually spent, along with a list of what has been ordered, showing a balance. They did not wish to have the monies allocated to individual parks, thereby, allowing for more flexible spending. Ms. Sabel added that through the park dedica- tion account, the report should show what money came in with what parks to make sure it is spent on those parks. Commissioner Strootman queried how much of the reported accumulated $87,993.02 is free? Staff will report back at a future meeting. GOLF COURSE DISCUSSION Mr. Haas reported discussing the proposed Hills of Bunker Golf Course extension, which would include 29 acres of county land within the Andover City limits, with the City Attorney. It was found that since the property being developed is already park land, there would not be any park dedication required. The city's participation will involve a special use permit. No action taken. NORTHWOODS TENNIS COURT UPDATE \ ) Mr. Haas reported that although the Park Board has authorized only $1,000 for soil borings in the Northwoods Tennis Court, TKDA will reportedly be exceeding that amount. They completed 8 borings, which staff feels to be excessive. Mr. Haas stated that TKDA was aware of the $1,000 limit allowed. He was unsure whether or not the city is obligated to pay the overage. U Park and Recreation Meeting Minutes March 17, 1988 Page S o ., Mr. Anderson felt that nothing over the $1,000 should be paid. Ms. Sabel concurred. Staff will investigate the matter further. HIDDEN CREEK PARK Mr. Haas reported that at the 3-3-88 meeting it was found that the city is short of ball fields. Mr. stone is, therefore, recommending that ag lime be used for the Hills of Bunker Lake softball field, con- trary to 2-4-88 Park Board minutes. Mr. Haas added that an 8 or 10 year old soccer field can also be created in the park. This work would be done next year. The grading and seeding of the ball field was reportedly part of the development agreement. Motion was made by Commissioner Anderson, seconded by Commissioner Strootman, that ag lime be put in the ball field of the Hills of Bunker Lake whenever staff feels it is best and that the cost come out of park dedication fees for the Hills of Bunker. All voted yes. Motion carried. HIDDEN CREEK PARK Park Board discussed the requested release of Lot 1 Block 2 of Hidden Creek to Good Value Homes. The city will reportedly be using Outlot A for parking. Motion was made by Commissioner Kinkade, seconded by Commissioner Kieffer, to release Lot 1 Block 2 of Hidden Creek back to Good Value Homes, and that Outlot A be used for a parking lot with the intention to use the 1989 budget to improve the parking lot. Mr. Haas recommended that the parking lot be graded this year with class S put down for use with the soccer fields. It could then be blacktopped next year. Ms. Sabel felt that issue could be considered at a later date. Upon voice vote on the motion all voted yes. Motion carried. REPORT FROM PUBLIC WORKS Mr. Haas reminded the Park Board that the bids on park equipment were authorized at $38,000. staff finds that that amount will be ex- ceeded by approximately $6,000. Ms. Sabel recalled that the prices did not reflect shipping costs. Mr. Haas stated that Mr. Stone may request council approval for the additional $6,000. Staff will report back at the next meeting. REPORT FROM THE PARK CHAIRMAN None. " / U Park and Recreation Meeting Minutes March 17, 1988 Page 6 Cj ., ADJOURNMENT There being no further business, a motion was made by Commissioner Kinkade, seconded by Couunissioner strootman, and unanimously carried, that the meeting be adjourned at 9:37 p.m. Respectfully submitted, I lJe /<-1 / v1~ 'j ~-d 7> ) , '- Mava Mikkonen, Secretary l