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HomeMy WebLinkAboutJanuary 7, 1988 ~J () ~ o o CITY of ANDOVER 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100 REGULAR PARK AND RECREATION COMMISSION MEETING January 7, 1988 l. Call to Order 7:30 p.m. 2. Approval of Minutes 3. Resident Forum 4. Softball Scheduling -- 1988 5. Northwoods Tennis Court 6. Hills of Bunker Lake Pond 7. Report from Public Works 8. Report from Park Chairman 9. 10. Adjourn u o ANDOVER PARK- COMMISSION REQUEST FOR PARK RECOMMENDATlON ITEM 5. DATE ORIGINA TING DEPARTMENT January 7, 1988 Northwoods Tennis Court Park & Recreation ,(1'~ Todd Haas BY: The park commission is to review and respond to the letter from TKDA concerning Northwoods Tennis Court. NOTE: It is recommended that the park commission discus~ the possibility of relocating the tennis court. Hidden Creek Park would be a very good possible location. I will be at the meeting to discuss this item. ." " / , , ,--) o ~('jJ :~KDA - T.Dl TZ. KING. DUVALL. ANDERSON AND ASSOCIATES, INCORPORATED ENGINEERS ARCHITECTS PLANNERS 2500 AMERICAN NATIONAL BANK BUilDING SAINT PAUL, MINNESOTA 55101.1893 612/292-4400 FAX 612/292-0083 December 22, 1987 Mr. Jim Schrantz City Engineer/Administrator 1685 Crosstown Boulevard NW Andover, Minnesota 55304 Re: Northwoods Tennis Court Andover, Minnesota Commission No. 7379-007 Dear Mr. Schrantz: We have been asked by Todd Haas of your staff to provide a work scope of service to assist the City In resolving the unstable sol' conditions at the Northwoods Tennis Court. At a meeting with BI' I Hawkins In his office on September 23, 1987, we did meet with Todd Haas and Marc McMul len, the Park Commission Chairman. At that time, we did outline the t Imlted scope of service provided over several years by TKDA In the development of the Northwoods Park. Most of the work was supplemental to other work In the area (I.e., fll ling, grading, etc.). The eventual construction of the tennis court was also completed In phases. The actual location of the tennis court when constructed In 1978. The layout, etc., was already defined by Midwest Planning Research and TKDA was asked to prepare contract plans and specifications and bid documents. The letter wrItten by Mark Schumacher to Larry Winter dated June 16, 1981 contains Information which cannot be documented. In checking with Mr. Schumacher, he cannot recal I the basis of his comments other than the fact he observed the cracking and was responding. Our records Indicate fll I was placed In Northwoods Park In September 1977 by Forest Lake Contracting. They were doing street construction work In the Northwoods area. We have no evidence or record as to what area was fit led. We do have evidence that the tennis court was not finally constructed where the original Midwest Site Plan had Indicated It would be. As a compromise and to facilitate a corrective action plan, we did offer to provide engineering services as follows: , j .' ,- "\ '0 , "-..) " J Mr. Jim Schrantz December 22, 1987 Page Two 1. The CIty wll I secure and pay for soils analysis and geotechnical engineering for recommended corrective action. 2. The CIty wll I do al I alternative studies and decide upon the corrective action at the present sIte or any relocatIon site. 3. Once the final decisions are made for site location and/or corrective action, TKDA wll I prepare plans and specifIcations, bidding documents and assist In contract award at no cost to the CIty. 4. TKDA wll I do construction staking and provIde construction services as directed, Including observation, under general engineerIng services contract at the basic agreement fees. Should the above conditions be agreeable, we have prepared an authorization for the work (attached). Sincerely yours, ;::~~ JLD:J Enclosures . \ I , / o r '\ U C) CITY of ANDOVER PARK AND RECREATION COMMISSION JANUARY 7, 1988 The regularly scheduled meeting of the Andover Park and Recreation Commission was called to order at 7:41 p.m., Thursday, January 7, 1988, in the Council Chambers of Andover City Hall, 1685 Crosstown Blvd. N.W., Andover, MN. Commissioners present included: Chairman Marc McMullen, Larry Strootman (8:13), Gretchen Sabel, Jeff Kieffer, Tom Anderson, and stuart Kinkade. APPROVAL OF MINUTES Motion was made by Commissioner Kieffer, seconded by Commissioner Anderson, that the December 3, 1987, meeting minutes be approved as printed. All voted yes. Motion carried. RESIDENT FORUM None. NORTHWOODS TENNIS COURT John Davidson, Consulting Engineer with TKDA, addressed the commission, reviewing the background history of the Northwoods Tennis Court issue. wbile pointing out that there were a number of individuals involved in the project over a period of time, Mr. Davidson stated that in hindsight, his firm probably should have done more geotechnical work. Mr. Davidson suggested several alternatives for correcting the matter, requesting the commission's recommendations and imput. As a representative for TKDA, Mr. Davidson offered to prepare the final plans and specs, handle the bidding process, etc. for reconstructing the tennis court, however the city so decides. Their firm would do the engineering necessary to get the project corrected, at no cost to the city. However, should the city require full time observation, they asked that they be paid for part of the time. When reworking the project, Mr. Davidson asked that there be a dif- ferent opinion obtained from another firm to compare with what was done to date. The estimated cost would be anywhere from $10,000-$20,000. C) Frank Stone, Public Works Director, recommended that the commission leave the court where it is, tear the present one out, redo it, and put it in the right way. Assistant to the City Engineer Todd Haas added that there should be an additional boring, done by machine, deeper. Staff concurred that there be a second firm's opinion taken. -:f (Minute correction. Refer to 1-21-88 minutes for details.) -'0~ / '\ \.j Park and Recreation Meeting Minutes January 7, 1988 Page 2 u \ '\. /! Chairman McMullen queried whether the courts could be better located somewhere else. Commissioner Sabel concurred with staff that the present location is satisfactory. Surrounding residents reportedly do not want it relocated. Project financing was discussed. While there reportedly is no money currently budgeted for this project, Commissioner Kinkade suggested placing it in next year's budget. Mr. Stone suggested cutting back on other projects and just finishing what has been started. Chairman McMullen felt that per- haps $1,000 of undedicated money could be taken from the dedication fund. (Commissioner Strootman arrived at 8:13 p.m.) Motion was made by Commissioner Kinkade, seconded by Commissioner Kieffer, to authorize staff to go for soil borings, to be evaluated, and respond back to the Park Board at the first meeting in June, recommending further procedures. Commissioner Kinkade felt that surrounding residents should be informed. Mr. Haas agreed to send out letters informing them of the issue and invit- ing them to the second meeting in June. Chairman McMullen suggested there be an article placed in the newsletter regarding the Northwoods Tennis Court issue. Upon voice vote on the motion, all voted yes. Motion carried. HILLS OF BUNKER LAKE POND Chairman McMullen reviewed the proposed Hills of Bunker project, relative to the Park Board. He reported that following the city council's approval at their last meeting, the project developers discussed the pos- sibility of trading the grading and seeding for doing ponding, estimated at $1.50 to $2.00 per foot, totalling an estimated $11,000. Chairman McMullen had invited the developers to the next Park Board meeting for further discussion. Mr. Stone felt that the pond would be a benefit to the developers. Com- missioner Kieffer asked what would happen to the top soil removed in the excavation. Mr. Haas suggested that staff contact Burt Kraabel for his opinion on the estimated $11,000 for grading and seeding. Chairman McMullen felt the city would want to keep the dirt, but Mr. Haas didn't feel there would be any excess after working the park. Staff noted that the ponding issue was not part of the previous motion regarding this project. Further, the softball field and sheltered area is part of the grading and seeding of the park. \ ./ Commissioner Kinkade stated that he feels the Park Board would want the original agreement, as stated in the motion. He added that the developers should grade and seed the area of the ball field and perimeter, make the pond, and the city takes the dirt. Chairman McMullen explained that the pond will only go as far as the park property. Mr. Haas stated that the (~ (J Park and Recreation Meeting Minutes January 7, 1988 Page 3 ) original agreement included the grading and seeding plus the $11,000. They now want to use some of the money to put in the pond. Commissioners Kinkade, Kieffer, and Strootman concurred that the city should receive the $11,000. If the developers want to put in a pond, they should do so at their own expense. Mr. Haas agreed that the grading and seeding is needed rather than the pond. Motion was made by Commissioner Kinkade, seconded by Commissioner Anderson, that the agreement regarding the Hills of Bunker Lake stands as is, and if the developer wants to create a pond we will allow it, at no cost to the city, and we get the dirt, which will stay in the park for the grading of the rest of the park property. ~ Chairman McMullen reviewed what he considered the original agreement ,~ to be, stating that the developers fulfilled their obligation with the park land and $11,000. They merely agreed to do the grading and seeding above and beyond the agreement in order to get it done this year. staff was directed to provide the developer with a layout of the park. Commissioner Strootman concurred that the city needs the money to develop the park. Upon voice vote on the motion all voted yes. Motion carried. SOFTBALL SCHEDULING Chairman McMullen reiterated that the Park Board will still be accept- ing applications in January for softball scheduling. A final decision will be made the first meeting in March. Commissioner Kinkade suggested, and the Commission concurred, that the city/Park Board, attempt to maintain better communications with the Andover Athletic Association. REPORT FROM PUBLIC WORKS Nothing. REPORT FROM THE PARK CHAIRMAN Chairman McMullen reported rece1v1ng a call from Richard Seeling, representing the st. Francis Hockey Association, requesting hockey time: Mondays 5:30-9:00 p.m., Wednesdays 5:30-6:30 p.m., and Saturday 9:00 a.m.- Noon. \ ) Following discussion, a motion was made by Commissioner Sabel, seconded by Co~~ssioner Strootman, to accept Mr. Seeling's requested times: Monday 5:30-9:00 p.m., Wednesday 5:30-6:30 p.m., and Saturday 9:00-Noon. However, on Saturday, there is no attendant, therefore, no warming house. Also on Saturdays, if the rink is not shoveled, it is up to them to shovel it. All voted yes. Motion carried. -" (Minute correction. Refer to 1-21-88 minutes for details.) f)~-(.- \ '\.) Park and Recreation Meeting Minutes January 7, 1988 Page 4 u Chairman McMullen reported the receipt of $2,300 for project #862, Smiths Green Acres. The Park Board concurred that this money be set aside for the Northwoods Tennis Court fund. Chairman McMullen reported that a policy has recently been established regarding the opening of hydrants, such as was requested in the Hidden Creek area to flood for ice skating. Mr. Stone reported that having done so for Hidden Creek, problems were created with iron and magnesium in the line. Therefore, it can not be done any more. Park Board Commissioners and what equipment should be ordered. at the 1-21-88 meeting. staff reviewed the park system and The matter will be further discussed Staff pointed out that DNR trees will be needed for Hidden Creek. It was reported that the prairie Knoll sliding hill is very busy. Sliders are reportedly sliding into the pond area. Staff was directed to look into the matter and determine a means of rectifying the problem. City Council has reappointed Commissioners Sabel and Stroo~~an for another term on the Park and Recreation Commission. There being no further discussion, motion was made by Commissioner Strootman, seconded by Commissioner Kinkade, and unanimously carried, that the meeting be adjourned at 9:32 p.m. Respectfully submitted, c/2 /j 1M -' ,--/1_; j/~-~/.-,~ '- ~ Mava Mikkonen, Secretary " J