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HomeMy WebLinkAboutNovember 17, 2009 (2) C A I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US ANDOVER ECONOMIC DE VEL OPMENT A UTHORITY MEETING NOVEMBER 17, 2009 -MINUTES A Meeting of the Andover Economic Development Authority was called to order by President Mike Gamache, November 17, 2009, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Present: Commissioners Don Jacobson, Sheri Bukkila (arrived 6:02 p.m.) Mike Knight, Julie Trude, Robert Nowak, Joyce Twistol Absent: None Also present: Executive Director, Jim Dickinson Community Development Director, Will Neumeister APPROVAL OFMINUTES November 4, 2009 Regular Meeting: Correct as written. November 4, 2009 Closed Meeting: Correct as written. Motion by Jacobson, Seconded by Knight, approval of the minutes as written. Motion carried unanimously. ( Bukkila absent) APPROVE LMCIT LIABILITY COVERAGE Motion by Trude, Seconded by Knight, approved to not waive the monetary limits on tort liability established by Minnesota Statues 466.04. Motion carried unanimously. ( Bukkila absent) DISCUSS /APPROVE — RESOL UTIONADOPTING A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1, A MODIFICATION TO THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1 -1 (CO UNTYNO. F9), AND A MODIFICATION TO THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 1 -2 (COUNTYNO. GI). Mr. Dickinson indicated as we get closer to the decertification date of TIF Districts 1 -1 and 1 -2, it is time to match up the paperwork with the State Auditor's Office. In the end we need to meet the State Auditor's requirements. We need to make modifications and realign our budget. There is no increase to the budget, we are just realigning and quantifying the true dates of decertification that are eligible. Andover Economic Development Authority Meeting Minutes — November 17, 2009 Page 2 Mr. Dickinson indicated in the clause is the ability to decertify early. There are a number of options on closing up the district, everything else is the same. It is in compliance with the Comprehensive Plan and the redevelopment district that was established in 1986. Commissioner Trude asked if Bruggeman could not pay their final payment would that affect the payment of the bonds. Mr. Dickinson stated the EDA does not need to sell anything else and we will still be able to pay the bonds based on tax increments coming in. Commissioner Trude suggested an EDA Workshop in 2010 to decide what projects to set aside funds for before decertification. Mr. Dickinson indicated decertification will begin mid 2011. Mr. Dickinson indicated the money can be spent on infrastructure. He pointed out on the map the area where the funds could be spent. Commissioner Jacobson asked how much money there is to work with. Mr. Dickinson stated he anticipates having 1.1 million available for a project. Commissioner Knight asked other than projects what are the other expenditures. Mr. Dickinson indicated most of the expenditures are road improvement costs, excavation costs, environmental clean up costs and land acquisition. Mr. Dickinson reviewed TIF Districts 1 -1 (Andover Station) and 1 -2 (Downtown Center). Motion by Jacobson, Seconded by Knight, to approve the resolution as presented. President Gamache asked how the TIF areas are determined. Mr. Dickinson indicted the areas are determined by City Council and EDA. The current districts were created in 1986. Areas in the City to create a possible TIF District were discussed. Motion carried unanimously. PURCHASEAGREEMENT /LETTER OFINTENTIPRGRESS REPORT Mr. Neumeister updated on the following: Banners for Andover Station North — 15 banners, 15 arms and 10 extra banners were ordered for Andover Station North. Moose & Co. Grill House — The owners are still looking to sell. One investor is still actively marketing the property. Office Development and Retail Development Sites — Jeff Benedict, VanGuard Construction owns the plans for the sports training facility. There is some interest in putting together another Andover Economic Development Authority Meeting Minutes —November 17, 2009 Page 3 development proposal. Monument Sign — New sign faces will be installed soon. Kwik Trip — New plans have been submitted. DISCUSS /APPROVE 2010 EDA SPECL4L REVENUE FUND Mr. Dickinson indicated annually the EDA adopts a Special Revenue Budget. Modifications were discussed at the last EDA meeting. Discussed was transferring dollars from the annual dues and licenses to a contractual service line item. Also added was $20,000 to the contractual service line for additional maintenance at Andover Station and Andover Station North. In total there is $46,000 allocated to maintenance at Andover Station and Andover Station North. Mr. Dickinson stated there are some dollars available in the fund balance. We are trying to position that number by the end of the decertification to be close to$500,000. The EDA would have the ability to operate without tax levy support for many years. Commissioner Jacobson asked if the EDA decided to put on events at Andover Station where would those funds come from. Mr. Dickinson indicated that would be in the contractual service line item. The medians on Bunker Lake Boulevard were discussed. Commissioner Nowak asked why the $25,000 from United Properties is not listed on the budget. D icki nson indicat it is in an escrow ac and can be listed on a summary in the f Motion by Knight, Seconded by Bukkila, to approve the 2010 EDA Special Revenue Fund Budget. Motion carried unanimously. OTHER BUSINESS Mr. Neumeister reviewed the new set of plans submitted for the Kwik Trip Store. The commercial site plan review will be next week. He wanted suggestions for any exterior changes. Commissioner Twistol suggested a brick enhancement for the garbage enclosure. The EDA agreed. Commissioner Jacobson stated the new plans have the windows on the north side and the ice chests have been moved, as suggested by Council. He feels with the brick enclosure for the garbage this building will look very nice. Andover Economic Development Authority Meeting Minutes —November 17, 2009 Page 4 Motion by Jacobson, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 6:59 p.m. Respectfully submitted, � 14 &fi'UA- Michelle Hartner, Recording Secretary