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Home My WebLink AboutJanuary 7, 2010 C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting January 7,2010 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (12/17/09) 4. Consider Application for Scheduled Use of Recreational Facilities/Constance Free Church 5. Consider Application for Scheduled Use of Recreational Facilities/Meadow Creek Church 6. Consider 2010 Tournament Applications for Softball/Baseball 7. Consider Community Garden PloUGrace Lutheran Church, cont. 8. Review Draft Plan/Hawkridge Parkl09-18 9. Discuss Skate Park for Upcoming 2010 Season 10. Outstanding Items 11. 12. Chair's Report 13. Adjournment -. , 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 4. Consider Application for Scheduled Use of Recreational Facilities/Constance Free Church DATE: January 7,2010 INTRODUCTION This item is in regard to considering approving the attached Application for Scheduled Use of Recreational Facilities for use of the hockey rink as requested by Constance Free Church. DISCUSSION The day that has been requested is as follows for your review: . Wednesday, February 24, 2010 from 6:30 pm-9:30 pm at Prairie Knoll Park. Note: Since the rinks is already scheduled to be closed that night, the church will need to check out the necessary keys and put up a deposit for each key that is checked out. Since this is a one-day request, the Commission may want to consider waiving the requirements that are to be submitted as part of the Guidelines to use the facility. Also attached is the proposed revised 2009-2010 hockey rink schedule. ACTION REQUIRED The Park & Recreation Commission is requested to approve the Application for Scheduled Use of Recreational Facilities for use of the hockey rink at Prairie Knoll Park as requested by Constance Free Church. Respectfully submitted, ~~ Cc: Natasha Rumsey, Constance Free Church (sent bye-mail) --.- -- 2c:::t:::>C(-;!.DfO tlD~er 5Co~eJ~ ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Constance Free Church Association President Natasha Rumsey Phone (Home) (763) 413-1969 Print Name (Work) (763) 434-5995 Ext. 46 Association President l/;;tiJl;.mt (Mobile) (763) 923-4173 );:;t/~5 109 (E-mail) nrumsey@constancefree.orq bate/ Signature (r quired) Address 16150 Crosstown Blvd NW City Andover State MN Zip 55304 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. . FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE - SECOND THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first~come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations haying first priority. Number of participants expected in program this year 125 Number of participants expected from Andover this year 90 ..- Number of participants in program last year N/A ~B Number of participants from Andover last year N/A Age brackets for participation 14-18 1 Number of game fieldslrinks needed per week this year 1 Time Only Indicate season start and end dates 2/24-2/24 Time slot desired (list 2 choices) 1. 6:30-9:30pm 2. 7:00-10:00pm List specific fields/rinks being requested (refer to attached listing) 1. Prairie Knoll Park 2. Number of practice fields/rinks needed per week this year N/A Time slot desired (list 2 choices) 1. N/A 2. N/A Listspecific fieldslrinks being requested (refer to attached listing) 1. N/A 2. N/A Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLlCATION.DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 8/20/09 fielduse.doc - 2 I 1 , i 1 1 ... I ~I ca D.. i 0 . e ~ -' CI) '0:: , 'cu ! ... 0) com 0 D.. 0 00 ...... - .c 0 00 0 ~I. ~ (::! NN N : -- - I = 0) 0)1"- t::: ..- ...... ...... .c, ..- - ... ! I - -N , 0' ..- ..- ...... .s 1 ..- ..- III 1 , CI) .1:: , ~ i 1 ~ '6 , LL ... ... III ca Q D.. Q i 3:1 "C (J '0. 0 ~ I 1 ca e 0::: e .. 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DISCUSSION The days that has been requested is as follows for your review: . Saturday, January 16, 2010 from 11 am thru 6 pm at Crooked Lake School. Note: Since this is a one-day request, the Commission may want to consider waiving the requirements that are to be submitted as part of the Guidelines to use the facility. Also attached is the proposed revised 2009-2010 hockey rink schedule. ACTION REQUIRED The Park & Recreation Commission is requested to, approve the Application for Scheduled Use of Recreational Facilities for use of the hockey rink at Crooked Lake School as requested by Meadow Creek Church. Respectfully submitted, ~/~-- Todd J, Haas cc: Ray Fritz, Meadow Creek Church (sent bye-mail) ----- -;2.()0'1- 2010 HCCI~'y 5c('.("'cl~ck€- Todd Haas 755-5100 Public Works Director ANDOVER PARK AND RECREATION COMMISSION (PRC) APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Meadow Creek Church and other area churches Association President Rav Fritz Phone (Home) 763-712-0355 Print Name (Work)763-427-4543 Ext 106 (Mobile) Association President Signature (required) Date Address 3037 Bunker Lake Blvd NW City Andover State MN Zip 55304 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in March, FOR FALL USE - THIRD THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the PRC meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first-come, first-served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority, Number of participants expected in program this year over 160 participants Number of participants expected from Andover this year Approx. 90 Number of participants in program last year 120 Representinq 12 different area churches - -- Number of participants from Andover last year 60? Age brackets for participation Junior Hiqh and Hiqh School primarilv with some adults 1 --- - --- ------- Number of game fields/rinks needed per week this year full rink at Crooked Lake Indicate season start and end dates One Dav Januarv 16 Saturday Time slot desired (list 2 choices) 1, 11 AM throuqh 6 PM 2. List specific fieldslrinks being requested (refer to attached listing) 1 Crooked Lake Elementarv rink 2. Number of practice fields/rinks needed per week this year N/A Time slot desired (list 2 choices) 1. N/A 2. List specific fieldslrinks being requested (refer to attached listing) 1. N/A 2, Note: If association is planning to use fields from previous year, attach that schedule. Note: Field/hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that applies for use of a recreational facility will be required to pay a fee as detennined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. ~~ --Approved: 1/2000 /!1f'AfJ6 U {lJJ~(' ~ ---- Revised 1/2/02 fielduse.doc 2 -- I I I I , , ! ~ Cll D.. ~I ' 0, rn ~ , .!!! .. e- Cll' , .." 1 I D.. O'l CO Cl'l 0 :c 000.... 0000 II-I U N N N N .. :........ -.. -.. -.. <: :s 'O'l O'l I'- t: t/)I .c ,-.,-~T"" ... , U --N 0 '-"'r""",.... ... (I)........ III 1 2! ~ .5; u.. e- .. 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L.U I ......10' Ic:::', , :2: -- ---:2: :2: ~ C I~ '-:- - f- '~_c_ o.. 0.. 0.. I .... I CD L.U ::J ZI ~ 0 ~ 0 ~ 0 E ~; 0 en - o >-M ,>~ >-,~ c.~...., ::lS: J:CO J:CO J:'CO (l)CDO' :E <( 6 <(16 <(16 (l) ....IN: ~:s: M M M o~~ 0 I., 0 1;.'.... , L.U c::: LO LO LO _.caN c::: ! ''':S ' \ 1- ~ C ~ ::l <( I I '0 .... ca ca ....J'Z !=, al I 10 C") ..., :s - -, 0, OJ,..c .: ' I" , <( C! "C U ... :>;'.c ! Ll.. ~ .- CI) (I) ca I (I) al c::: . O"CILL "!!l ,.- , .:.:: .:.:: ..~.. ~ !J.l ~ '.= ' ". ....J :s "C' ..... I'" C'll ;> . :s - (I)' 0' ~ .... C'lll .... .c ca :> u , c.. I, (,) I- rn:> <= l,g 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.CLANDOVER,MN,US TO: Park & Recreation Commission FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 6. Consider 2010 Softball/Baseball Tournament Applications DATE: January 7,2010 INTRODUCTION This item is in regard to considering the attached softballlbaseball tournament application forms for the upcoming 2010 softball/baseball season as requested by the Andover Athletic Association and the Andover Baseball Association. DISCUSSION The earliest the associations can submit is December 15th for the following summer. . The City has received applications from the Andover Athletic Association and Andover Baseball Association for tournaments for the upcoming season, Listed below are the Andover Athletic Association and Andover Athletic Association tournaments and the dates of tournaments that have been requested. The ABA tournaments are shown in bold. - April 30/Andover High School/Fields SE and NE at Sunshine Park (previously approved) - May 1-2/AAA/ Spring Tournament-Girls Slow Pitch/Fields 1-6 at Sunshine Park and City Hall #7 - June 4-6/ABA/Midseason In-House Tournament/Fields 1-6 at Sunshine Park, Andover Station North (East Field Only), Hidden Creek North Park, Shadowbrook East Park (North Field Only) - June 5_6/AAA/1st Annual Andover Fast Pitch Sunshine Park Tournament/Fields 1-6 at Sunshine Park, Eveland Fields (north, middle, and south fields) - June 11-13/ABA/USSSA State Tournament 10AA and 11AA1Fields 1-6 at Sunshine Park - June 19-20/AAA/Andover Mid Season Tournament-Girls Slow Pitch /Fields 1-6 at Sunshine Park and City Hall Park Complex-Field #7 - June 25-27/AAA/Andover End of Season Tournament-Girls Slow Pitch /Fields 1- 6 at Sunshine Park and City Hall Park Complex-Field #7 - July 9-11/ABA/15AA Gopher State Tournament of Champions/Andover Station North Ball Fields (west and middle fields only) - July 9-11/ABA/ln House End of Season Tournament (8's, 10's, and 12's)/Fields 1.6 at Sunshine Park, Andover Station North Ball Field (east field only), Hidden Creek North, Shadowbrook East (north field only) - July 16-18/ABAl14AAA Gopher State Tournament of Champions/Andover Station North Ball Field Facility (west and middle fields only - July 16-18/ABA End of Season Tournament (6-7's, 9's, 11's)/Fields 1-6 at Sunshine Park - July 3D-August 1/ABAlMYAS State Rec. Championship 14 & 15 year olds/ Andover Station North Ball Fields (west and middle fields only), Eveland Fields (north, middle, and south fields) - July 31-August 1/AAA/Field of Dreams Tournament! Fields 1-6 at Sunshine Park and City Hall #7 Note: The Andover Family Fun Fest is scheduled for July 9 & 10. ACTION REQUIRED The Park & Recreation Commission is required to consider approving the attached tournament application forms from the AndOVer Baseball Association and the Andover Athletic Association. Respectfully submitted, ~~~ cc: Pat Wilson, AAA (Item was sent bye-mail) Sheila Schueller, ABA (Item was sent bye-mail) Joe Ruhland, ABA (Item was sent bye-mail) Todd Voltin, AAA (Item was sent bye-mail) I /Olr ~- /';1 "il f. ... ..-.. ,I v ;;:>~~-! !;r{ I! f t.;o}€ ~;'7'(.1:;1 ,<C i'~c'.~d {~ll 2010 TOURNAMENT APPLICATION FORM .. c.. (SOFTBALL, BASEBALL & FAST PITCH) ,/ (Please print or type all information) 4nA olifF 5f'r, '^J 13-- rn. t: '" t' '\.,-f ,{;,> I! J/..v..., P/'-h--l... NAME OF TOURNAMENT: TOURNAMENT ORGANIZATION: hndcv,7", /tN"t. I.eA' L A-s~ -"\ - TOURNAMENT SPONSOR: f1n ,( ()i/P,." #-n- 1-t..f1'( 4!-J'-' TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 It; f lVl/J In )1':' L"'rJ....... (print name): (print name): ( y"..... ADDRESS: 'it;/ Ilfo L- /VW ADDRESS: ~C:V f? /-k- (.:let L..... CITY. STATE, ZIP CODE: ,4...IQ../t>rjl1/V (TJc"1 CITY, STATE, ZIP CODE: I-J.; ^" L<.~ -,'IAN JT]~'f' <;IL'~ l~l7 6J7-7f<;-K'iN us rll 11';; PHONE: l{1 ~ bfj>] 6/ L-7()1/-7W_\' PHONE' ___ --- (home) (work) (mObile) (home) (work) (mobile) Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament Check here if organization is located ifl Andove~ DATES OF TOURNAMENT: fi/';"1 I - rYlt~ Y 2 PARK FEES AND USAGE Fees are as follows: (Check A or B) 0 A No Field Maintenance o Adult - $275,00 tournament fee for the park (*), plus a $200,00 field usage fee per field ;.JrYouth - $275,00 tournament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the fie/d(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building), The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament The ....... Tournament Director is responsible for maintenance of field(s), _~ Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee, 0 8, With Field Maintenance o Adult - $650,00 tournament fee for the park (0), plus a $20000 field usage fee per field o Youth - $650,00 tournament fee for the park (*), plus a $100,00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (0) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields, The usage fee inCludes the use of the chalker, chalk and batter's box during the duration of the tournament - Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee, )amaqe Deposit Fees (Check A or 8) 0 A $500 Profit Organizations ~ B, $250 Non-Profit Organizations DEe 1 '1 2009 I -- Park usaqe as follows: (Check fields requested to be used) Softball Fields Baseball Fields o Eveland Fields-North Field o Andover Station N. Ball Field Facility-West Field o Eveland Fields-Middle Field [] Andover Station N, Ball Field Facility-Middle Field [] Eveland Fields-South Field o Andover Station N, Ball Field Facility-East Field ;B:. Sunshine Park-Diamond NO.1 o Hidden Creek North Park i9Sunshine Park-Diamond No, 2 [] Pine Hills Park lfSunshine Park-Diamond No, 3 [] Shadowbrook East Park-South Field :$' Sunshine Park-Diamond NO.4 o Shadowbrook East Park-North Field il'Sunshine Park-Diamond No, 5 :IS Sunshine Park-Diamond No, 6 ;g City Hall Park Complex #1-Diamond No, 7 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty, SPECIAL REQUEST SECTION Check the following boxes if applicable, 0 If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use, 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base locations,) All requests for tournaments must be submitted by December 15, The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January, Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date, A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date, All fees must be submitted with the application no later than eight weeks prior to the tournament date For any late application, the late fees must also be submitted with the application, including the penalty fee, Late applications must be approved by the Park and Recreation Commission at ieast two weeks prior to the date of the tournament The sequencing of scheduling will be considered with City Youth Associations having first priority, A $500,00 damage deposit fee (or $250,00 deposit fee for non-profit organizations) is due eight weeks before the tournament date, Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee, The $500,00 (or the $250,00), less any money for damages, will be returned after inspection by the Public Works Parks Department SuperviSaL . If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date, If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned, In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City," If further information is needed, please contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304, . The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. . During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed, . Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at \ivw\NciandoveLmnus City Code Title 8 Chapter 4 NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARK OR CITY HALL PARK COMPLEX / Z - i( -D l' NO ALCOHOL,) . ! ! Ift)l /L," /1'--- DATE TOU~ "'('igru;l"~) ; Z - I ( -0) DATE TOU , EN'r DIRECTOR #2 (signature) ~evised: 12/7/09 Durnapl.doc(12/19fOO) 2010 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) {NAME OF TOURNAMENT: Al4 4t/1-$?45tf',tf ,Z;; /i'bw:R ~/7V''''.P/I 'f-' TOURNAMENT ORGANIZATION: //6>1 TOURNAMENT SPONSOR: //4A' TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): --)q.xn <ii'64.-'!t/ (print name): 50 f::. ~ ~ k ~ctN J I' H-tJW ADDRESS: /}J lJ .I.: Iyft, 4/{;;J ADDRESS: I (; P ^''1 ^A<o.\..J / CITY, STATE, ZIP CODE: ..<n:ivv'i?'l: At5" SSJvf CITY, STATE, ZIP CODE: Ll~(\r\\I<JI., /) ,"-' f n iJ'1 , t . -- PHONE: 7(;3-7/J-3?.51; &:>/,l-1Jtb'i, - 1/0 / PHONE:j(,1-:)'1J,llJr ')~ j":J )iJ -u)~ (home) (work) (mobile) (home) (work) (mobile) Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in AndoverA!\ DATES OF TOURNAMENT: fJ? It.! /I tJ bl5/{-rJ / /t:; /; t" 01 / , I / PARK FEES AND USAGE Fees are as follows: (Check A or B) /El... A No Field Maintenance [J Adult - $275,00 tournament fee for the park (*), plus a $200,00 field usage fee per field ~ Youth - $275,00 tournament fee for the park (*), plus a $100,00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building), The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s), .L Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee, [J B, With Field Maintenance [J Adult - $650,00 tournament fee for the park (*), plus a $200,00 field usage fee per field [J Youth - $650,00 tournament fee for the park (*), plus a $100,00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields, The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. - Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee: . . . "---.- -, Damaqe Deposit Fees (CheCk A or B) ;t A $500 Profit Organizations DEe 1 7 2009 ' B. $250 Non-Profit Organizations E'?.I~ usaqe as follows: (Check fields requested to be used) Softball Fields Baseball Fields o Eveland Fields-North Field o Andover Station N. Ball Field Facility-West Field o Eveland Fields-Middle Field o Andover Station N. Ball Field Facility-Middle Field o Eveland Fields-South Field )s:Andover Station N. Ball Field Facility-East Field ;:1J:..Sunshine Park-Diamond No.1 ;:a:.Hidden Creek North Park )l<6unshine Park-Diamond NO.2 a Pine Hills Park ~ Sunshine Park-Diamond NO.3 o Shadowbrook East Park-South Field Sunshine Park-Diamond NO.4 j( Shadowbrook East Park-North Field /!f Sunshine Park-Diamond No.5 ~Sunshine Park-Diamond NO.6 o City Hall Park Complex #1-Diamond No, 7 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable, ~ If you need to use the Cushman, there will be a fee of $50,00 per day and $350 refundable damage deposit It will be necessary to pay the necessary fees 1 week prior to the toumament. Training for the Cushman by the Public Works Department will be necessary prior to any use, 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the , tournament (Example: Include the location/distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available baSis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with ,the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500,00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date, Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee, The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor. " If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund pOlicy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Parks Coordinator at (763) 755-5100, Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boule\(ard NW, Andover, MN 55304. " The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. * During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. . Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at www.cLandover.mn,us City Code Title 8 Chapter 4 NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARK OR CITY HALL PARK COMPLEX NO ALCOHOL ,- . /d.h}}01 / DATE ' l"r - J.,CJ r- ~c.it 1 DATE Revised: 12/7/09 v tournapl.doc(12/19/00) 2010 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) INAME OF TOURNAMENT: '7 sr /lt1r1U(, I 4()dovtr ;7..jlfi)CL--. .sU.I1 ,')h,'r1f -r;X/lC,,/nffl.t TOURNAMENT ORGANIZATION: flrJdOYr'." H1 J)p,-j ct1 (;JrJd()'t'r~" t4 Jh Ie +:c A S ivC'. )_ TOURNAMENT SPONSOR: AI'? dOI/t'r /~ s.l-fll -kt., (Av1cJc;'y(/, flJ./,/e/c ;4s.sc;cJ TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (printname~dd Vol I: Y) (print name): 11}.'c.:hc, f I (Sur};(JJc..,YJe ADDRESS: 1.)67 J \'J r1 AI/E Ivv"; ADDRESS:.?15 q / l./ll fig Lc..r? f Nv../ CITY, STATE, ZIP CODE: IlndOVff'. /hI) ff30V CITY, STATE, ZIP CODE: P1r1JoV1'f, (111) STsot( PHONE: lei), 7f/-91.1/ 7.fl::1JJ5-iLg" 61).7'il- 9(, 5/ PHONE:76j7.)OlS7l,G. brr-,JM~ Jl7(, - (home) (work) (mobile) (home) (work) (mobile) Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover D DATES OF TOURNAMENT: .) I,),,'\e 5 +-.1 J 6 +~ ~ ;)0 I 0 P^ qK FEES AND USAGE 1 ; are as follows: (Check A or B) D A No Field Maintenance D Adult - $275.00 tournament fee for the park (*), plus a $200,00 field usage fee per field :II Youth - $275,00 tournament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building), The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s), _ Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee, D B. With Field Maintenance II Adult - $650,00 tournament fee for the park (*), plus a $200.00 field usage fee per field II Youth - $650.00 tournament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins. restrooms and building) including the maintenance of fields. The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. _ Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. L_.naae Deoosit Fees (Check A or B) D A. $500 Profit Organizations lDEe'l 2DD9 :( B. $250 Non-Profit Organizations Park usaqe as follows: (Check fields requested to be used) Softball Fields Baseball Fields ... Eveland Fields-North Field o Andover Station N. Ball Field Facility-West Field .II Eveland Fields-Middle Field o Andover Station N. Ball Field Facility-Middle Field tI Eveland Fields-South Field o Andover Station N. Ball Field Facility-East Field ,m Sunshine Park-Diamond No. 1 !I Hidden Creek North Park :Jl. Sunshine Park-Diamond NO.2 !I Pine Hills Park .B Sunshine Park-Diamond NO.3 o Shadowbrook East Park-South Field )J. Sunshine Park-Diamond No, 4 !I Shadowbrook East Park-North Field B Sunshine Park-Diamond No, 5 J{Sunshine Park-Diamond No, 6 !I City Hall Park Complex #1-Diamond No, 7 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. D If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. D List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date, A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at If'~"t two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth , ,ciations having first priority, A $500,00 damage deposit fee (or $250,00 deposit fee for non"profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee, The $500,00 (or the $250,00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor. . If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City. n If further information is needed, please contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304, . The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. . During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed, . Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at www,ci.andover,mn,us City Code Title 8 Chapter 4 / cJ- l:;J -duo" DATE \ J - 2 \ - ;Jcxr.. DATE CTOR #2 (signature) Revised: 12/7/09 tournapl,doc(12/19/00) 2010 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) / (Please print or type all information) NAME OF TOURNAMENT: OAf::....... \\A/~- "')")0~ 54 oje+CLd no iI"<Ell\- 1. . TOURNAMENT ORGANIZATION: An, ~L"''':C 11'1 Y it- "') TOURNAMENT SPONSOR; A,Ao\l'rf , 11XY")~'DO_L.,.t TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): c';}Jr,lo eX'i)1 H',lier (print name): ~\ W\ r) , ID",kr - ADDRESS: r2.:;lll- It; \,y,\ Lu ,,",td ADDRESS: I.::), ;?v.-<) .. /qS--d I ,\ , A..) h...:.J l k ...J CITY, STATE, ZIP CODE: A-ndolE'C , ')Ll ''f~Ol-J CITY, STATE, ZIP CODE: A-rrtAer (tL\ 'l61fjlj I l,YL ) PHONE: A.:-vj (~.ljq:J- IrD:>-,'lr> ((f':ln PHONE Y3Ll -11f)~ ,- Dx' ':,:J -"') __eo< ,.' . '1 ,"-, ,) (home) (work) (mobile) (home) (work) (mobile) Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover [] \ ) 1-12" .:JDlC: DATES OF TOURNAMENT:.,.~u~\1 e PARK FEES AND USAGE Fees are as follows: (Check A or B) [] A No Field Maintenance [] Adult - $275,00 tournament fee for the park (*), plus a $200,00 field usage fee per field [] Youth - $275,00 tournament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tourhament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s). k Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. e B. With Field Maintenance e Adult - $650,00 tournament fee for the park (*), plus a $200,00 field usage fee per field e Youth - $650.00 tournament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. - Number of fields to be used RECE~VED -- Note: 1 day tournaments will be charged 75% of the tournament and field usage fee: ,.---- ,- Damaoe Deposit Fees (Check A or B) DEe 1 7 /'~ e A $500 Profit Organizations 0 8, $250 Non-Profit Organizations CITY OF ANDOVER Park usaoe as follows: (Check fields requested to be used) Softball Fields Baseball Fields o Eveland Fields-North Field o Andover Station N. Ball Field Facility-West Field o Eveland Fields-Middle Field o Andover Station N. Ball Field Facility-Middle Field a Eveland Fields-South Field o Andover Station N. Ball Field Facility-East Field >SUnshine Park-Diamond NO.1 o Hid(jen Creek North Park ' D-Sunshine Park-Diamond NO.2 o Pine Hills Park / o Shadowbrook East Park-South Field ,.lI--5unshine Park-Diamond No, 3 )l-8unshine Park-Diamond No, 4 D Shadowbrook East Park-North Field JI--Stlnshine Park-Diamond NO.5 ..Q-Sunshine Park-Diamond NO.6 o City Hall Park Complex #1-Diamond NO.7 'Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. 0- If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. D List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournam,ent. (Example: Include the location/distance of pitching rubbers and/or base locations.) -1~ . rtd'j-)p i- 4- , Let': bO.56 All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made Jess than eight weeks prior to the tournament date. All fees must be submitted with ,the application no later than eight weeks prior to the tournament date. For any late applicalion, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500,00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250,00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor, . If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refundedthe total minus any administrative costs incurred by the City." If further information is needed, please contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. . The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. . During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. . Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at WWW'.ci.andover.mn.us City Code Title 8 Chapter 4 NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARK OR CITY HALL PARK COMPLEX NO ALCOHOL , . , 1.),Q-09 -~j~jJ. J!j1~/J- DATE '"TO RNAMENT DIRECT #1 . nature) j;J C-l 09 DATE Revised: 12/7/09 lournapl.doc(12/19/00) 2010 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) / (Please print or type all information) / j luw I~ f-tL NAME OF TOURNAMENT IJ n.A bV/,r ;n,d _5r4;Jot- --"[ ........ M" HI.- ... "'" t- V I ~ 1\ TOURNAMENT ORGANIZATION: /J-h dOl; ..:.- /// L Lv/1 . '- /fr.J1-.. ~" 4JL (-t- ^ ~ /is J '- TOURNAMENT SPONSOR dov..)/, - TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 rei) Lv I "l5 OJ,,", ,.., Uti! j-O,_ (print name): IC- 'f t; .... (print name): ADDRESS: (;/91 /(./v L..... /V("/' ADDRESS: ,,;-oC1 y )-k- I G '-'I<. L..... CITY, STATE, ZIP CODE: A-,.../ov"..; ,;111\1 SV''1 CITY, STATE, ZIP CODE: 4+"""'-- L,;. lu illll ~TJ a'1 PHONE: 1bl- Ill<>"'" rsl-75Ji -iViY' }(.3 :.~/ J.. /f'i J/ PHONE: L/n oq ~7 - /,12 -7DI~71fYrr' - (home) (work) (mobile) (home) (work) (mobile) Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament Check here if organization is located in Andover 0 DATES OF TOURNAMENT :)111\<. ~ 1'1- H.. I'IM [Q-2o (Dk d.e 01<' .per 6M) "F:H't' PARK FEES AND USAGE I z.{st/d'I Fees are as follows: (Check A or B) 0 A No Field Maintenance o Adult - $275,00 tournament fee for the park (*), plus a $200,00 field usage fee per field ~outh - $275,00 tournament fee for the park (*), plus a $10000 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building), The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament The 7 Tournament Director is responsible for maintenance of fie/dis), _ Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee, 0 B, With Field Maintenance o Adult - $650.00 tournament fee for the park (*), plus a $200,00 field usage fee per field o Youth - $650,00 tournament fee for the park (*), plus a $100,00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields, The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament - Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee, )amaqe Deposit Fees (Check A or B) 0 A $500 Profit Organizations UJ.- B, $250 Non-Profit Organizations DEe 17 2009 Park usaoe as follows: (Check fields requested to be used) Softball Fields Baseball Fields o Eveland Fields-North Field o Andover Station N, Ball Field Facility-West Field o Eveland Fields-Middle Field [] Andover Station N, Ball Field Facility-Middle Field o Eveland Fields-South Field o Andover Station N. Ball Field Facility-East Field vftSunshine Park-Diamond No.1 o Hidden Creek North Park ...--a-Sunshine Park-Diamond No, 2 [] Pine Hills Park vlfSunshine Park-Diamond No, 3 o Shadowbrook East Park-South Field $Sunshine Park-Diamond No, 4 [] Shadowbrook East Park-North Field ...Q"Sunshine Park-Diamond No, 5 ..z'Sunshine Park-Diamond No, 6 ...c-city Hall Park Complex #1-Diamond No, 7 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty, SPECIAL REQUEST SECTION Check the following boxes if applicable, f If you need to use the Cushman, there will be a fee of $50,00 per day and $350 refundable damage deposit It will be necessary to pay the necessary fees 1 week prior to the tournament Training for the Cushman by the Public Works Department will be necessary prior to any use, 0 List any special instructions necessClry for the Public Works Department so arrangements can be made prior to the tournament (Example: Include the location/distance of pitching rubbers and/or base locations,) All requests for tournaments must be submitted by December 15, The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January, Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date, For any late application, the late fees must also be submitted With the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament The sequencing of scheduling will be considered with City Youth Associations having first priority, A $500,00 damage deposit fee (or $250,00 deposit fee for non-profit organizations) is due eight weeks before the tournament date, Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee, The $500,00 (or the $250,00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor, * If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A The City Council has adopted the following refund policy: "Fees fot tournaments shall be paid no later than eight weeks prior to the tournament date, If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned, In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City," If further information is needed, please contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown BoulevardNW, Andover, MN 55304, * The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc, * During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. * Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at wwwciandovermnus City Code Title 8 Chapter 4 NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARK OR CITY HALL PARK COMPLEX /2 -/.r-o'i NO ALCO~ ' _ h/lf;~ - .'.," ~~ DATE TOU~T~(Signature) / ;2-/s- - C1 r DATE TOURA DIRECTOR #2 (signature) ~evised: 12/7/09 ournapldoc(12119100) --- 2010 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) / (Please print or type all information) NAME OF TOURNAMENT: .11/14 er..l iJ.{. ,)" (c,J N--. ICI ..- n" -( y _ 6: 'r I.. J /u~ Pill- '- TOURNAMENT ORGANIZATION: ,4.... tI Uo/l.--- .A-I-hl-(.A'L 4 S 5 " t.fu'h'o>,- TOURNAMENT SPONSOR: ~ .tuvRr 4;..-.1-.. J (;,-( A-:>-.~ 1'1 TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 f~J- 0i/j 0",- J L"rJL", (print name): (print name): ,~ y"'.... ADDRESS: Cjql No t" Nt,..v' ADDRESS: <;' (),J r; f/~.,... {" d<. L"" CITY, STATE, ZIP CODE: /1-n lvI/I r .M.IV' n-1 ~'-{ CITY, STATE, ZIP CODE: /-II-....... L" Ie.{ /1-1 /V' 51 - ] 0 '( ql.).- {;r,,-1 bJl-l1'1-flff It JIlt, . /(12 PHONE: \{r) O'1l-7 --- blJ -J DK -7Vlf.r' PHONE: ------- (home) (work) (mobile) (home' (work) (mobile) Note: The Tournament Director(s) or designee shall be on site at al! times during the duration of the tournament Check here if organization is located in Andover~ DATES OF TOURNAMENT: Frl~4y Iv....-<- 2S- - ~....tl~'f__ J.......l .).7 PARK FEES AND USAGE Fees are as follows: (Check A or B) 0 A No Field Maintenance o Adult - $275,00 tournament fee for the park (*), plus a $200,00 field usage fee per field ~outh - $27500 tournament fee for the park (*), plus a $100,00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the fie/d(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash birs, i'estrooms and building). The usage fee includes the use of the chalker, chalk and batter's box dUring the duration of the tournament The Tournament Director is responsible for maintenance of field(s), l Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament cmd field usage fee. 0 B, With Field Maintenance o Adult - $650,00 tournament fee for the park (*), plus a $200,00 field usage fee per field o Youth - $650,00 tournament fee for the park (*), plus a $100,00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the fleld(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields, The usage fee includes the use of ~he chalker, chalk and batter's box during the duration of the tournament. - Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament 2nd field usage fee, )amaoe Deposit Fees (Check A or B) 0 A $500 Profit Organizations vIY B, $250 Non-Profit Organizations DEe 1 '1 2009 Park usaae as foHows: (Check fields requested to be used) Softball Fields Baseball Fields [J Eveland Fields-North Field [] Andover Station N, Ball Field Facility-West Field [] Eveland Fields-Middle Field []Andover Station N, Ball Field Facillty--Middle Field [J Eveland Fields-South Field [J Andover Station N, Ball Field Facility-East Field va--Sunshine Park-Diamond No, 1 [] Hidden Creek North Park ,~Sunshjne Park-Diamond No. :2 Il Pine Hills Park .....-ErSunshine Park-Diamond No.3 Il Shadowbrook East Park-South Field L4Sunshine Park-Diamond No, 4: [] Shadowbrook East Park-North Field ....tYSunshine Park-Diamond No.5 ....a-Sunshine Park-Diamond No. 6 L.JX:ily Hall Park Complex #t-Diamond No. 7 Nute: If y-our organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penally: SPECIAl:. RE UEST SECTION Check the following boxes if applicable. t If you need to use the Cushman, there w1U be a fee of $50, 00 per day and $350 refundable damage deposit. It will be necessary to pay the- necessary fees 1 week prior to the- tournament Training for the Cushman by the- Public Works Department will be necessary prior to any use. D List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example; Include-the location/distance-of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January, Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date, A penally of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority, A $500,00 damage deposit fee (or $250,00 deposit fee for non-profit organizations) is due eight weeks before the tournament date, Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee, The$500,00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor. .. If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned, In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City,' If further information is needed, please contact the Parks Coordinator at (763) 755-5100, Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304, .. The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc, .. During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. .. Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at W'Nw,ci.andovermnus City Code Title 8 Chapter 4 - NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARK OR CITY HALL PARK COMPLEX NO ALCOHOL I"~ IS' "- ,} /, '- , ..:- -, - () ccl !/i,#W! ;{ tv I / r-- DATE TOURN;~ignature) /.;2- /s: CJ 5' 2010 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) , ,; r-)~(J.. k '-1t::x,'J^ nOJnEOt- NAME OF TOURNAMENT: TOURNAMENT ORGANIZA TION: r(, ~>t C:'J TOURNAMENT SPONSOR:A:pl-",~,- '-py ^ ,,",FlY' \1 TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): 51"-1(' j I o. c ~" D k -'" '^l (print name): -,,- \\1"\ T (iF X'llu ('I eF \ r\'lli'Il/X't.r, L\ , ~j:~;. J4f{~ LL' dt.....' ADDRESS: ,~ .L'C C.J ADDRESS: CITY, STATE, ZIP CODE: Arirlc'(Pi , IYll' 'YiV)lj CITY, STATE, ZIP CODE: ii:r1C({\'f'f ll) ffPDlJ , PHONE: i.j'Jj-IO,I?)::'), Lela X'f[/)C]/ln PHONE: q ?j-ll~jJ, c-':o&0513, (home) (work) (mobile) (home) (work) (mobile) Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover lJ DATES OF TOURNAMENT: \c l A-j C1- \ \ '.~C)\D PARK FEES AND USAGE Fees are as follows: (Check A or B) lJ A No Field Maintenance lJ Adult - $275,00 tournament fee for the park (*), plus a $200.00 field usage fee per field lJ Youth - $275,00 tournament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s). ~ Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee, [] B. With Field Maintenance lJ Adult - $650.00 tournament fee for the park (*), plus a $200.00 field usage fee per field [] Youth - $650.00 tournament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. - Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usagefR~CEIVED - Damaqe DeDosit Fees (Check A or B) [] A $500 Profit Organizations DEe 1 7 r'o [] B. $250 Non-Profit Organizations CITY OF ANDOVER Park usaae as follows: (Check fields requested to be used) Softball Fields Baseball Fields D Eveland Fields-North Field .J!-An'dover Station N. Ball Field Facility-West Field D Eveland Fields-Middle Field ,.JJ-Andover Station N. Ball Field Facility-Middle Field D Eveland Fields-South Field [] Andover Station N. Ball Field Facility-East Field [] Sunshine Park-Diamond NO.1 [] Hidden Creek North Park D Sunshine Park-Diamond NO.2 [J Pine Hills Park [J Sunshine Park-Diamond No, 3 D Shadowbrook East Park-South Field D Sunshine Park-Diamond NO.4 D Shadowbrook East Park-North Field [] Sunshine Park-Diamond NO.5 [] Sunshine Park-Diamond NO.6 [] City Hall Park Complex #1-Diamond No. 7 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. /B" If you need to use the Cushman, there will be a fee of $50,00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. D List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/disiance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date, A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee, Late applications must be approved by the Park and Recreation Commission at least tvvo weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250,00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor, * If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulev,ard NW, Andover, MN 55304. * The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. * During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. * Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at www.cLandoveLmn.us City Code Title 8 Chapter 4 NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARK OR CITY HALL PARK COMPLEX NOA~ " --. ---- - ----. . -- - I -- ---~. A /'1 (C (,9 vf JlI! .-/ /,..,,- !-c> ~ "f; -;0" ,. _..-c- /-"( DA, TE, . C;;; .RNAMENT O~,"",) J/J (') /$; ~ ~ t7- 7 ~I." / ~ DATE ,.,.......ro RNAMENT DIRECTOR #2 (signature) Revised: 12/7/09 tournapl.doc(12/19/00) - 2010 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) / (Please print or type all information) (- r ( ( ) A'#A' 6/ a/.:;f2;;$;J/1 - NAME OF TOURNAMENT: ~">',,'/J4~ r- l'6'~ /iJJ q:;/,;5 '/ ~ TOURNAMENT ORGANIZATION: 454 TOURNAMENT SPONSOR: &.4 TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): ,J4'5~ :S;;(/Sj."l'/ (print name): ~,~ ;Q~CtfA-v\~ (jt.:::.- I ADDRESS: I'h' 'I? Ljy ;#: 4'iJ ADDRESS: lr;;).,-<.t ':>( .Q ^ r-...., J.f-~",/' / CITY, STATE, ZIP CODE: A...r il$\.R~ CITY, STATE, ZIP CODE: ~..-?k / A1/./ 55..ib( /"{,,) Jf J CJ~ I PHONE: 7b3-71';-)75'; l>/)-U<;;-'fI'I7( PHONE: }(;,>-')1 I. toe /(.)- 1).; ~GJ7G (home) (work) (mobile) (home) (work) (mobile) Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover X DATES OF TOURNAMENT: 7/Q/;0 7;{b k') , 7,11/'/0 / ' / PARK FEES AND USAGE Fe s are as follows: (Check A or B) A No Field Maintenance o Adult.. $275,00 tournament fee for the park (*), plus a $200,00 field usage fee per field XYouth.. $275,00 tournament fee for the park (*), plus a $100,00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building), The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s), !L Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee, D B, With Field Maintenance D Adult.. $650,00 tournament fee for the park (0), plus a $200,00 field usage fee per field o Youth - $650,00 tournament fee for the park (*), plus a $100,00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (0) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep oftrash bins, restrooms and building) including the maintenance of fields, The usage fee includes the use of the chalker, chalk and balter's box during the duration of the tournament. - Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee, .--._- Damaoe Deposit Fees (Check A or B) OEe 1'1 2009 D A $500 Profit Organizations 0 S, $250 Non-Profit Organizations Park Lisaqe as follows: (Check fields requested to be used) Softball Fields Baseball Fields D Eveland Fields-North Field ~ndover Station N. Ball Field Facility-West Field o Eveland Fields-Middle Field D Andover Station N. Ball Field Facility-Middle Field D Eveland Fields-South Field ~ndover Station N, Ball Field Facility-East Field XSunshine Park-Diamond NO.1 ;&:Hidden Creek North Park /!'I-Sunshine Park-Diamond No.2 D Pine Hills Park ';O.Sunshine Park-Diamond NO.3 DShadowbrook East Park-South Field ~ Sunshine Park-Diamond No, 4 ;{Shadowbrook East Park-North Field ~Sunshine Park-Diamond NO.5 )f Sunshine Park-Diamond NO.6 D City Hall Park Complex #1-Diamond No.7 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. )&:. If you need to use the Cushman, there will be a fee of $50,00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. D List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date, All fees must be submitted with the application no later than eight weeks prior to the tournament date, For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500,00 damage deposit fee (or $250,00 deposit fee for non-profit organizations) is due eight weeks before the tournament date, Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee, The $500.00 (or the $250,00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor, * If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date, If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City," If further information is needed, please contact the Parks Coordinator at (763) 755-5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. * The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. . During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. . Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at VvWW.cLandover,mn.us City Code Title 8 Chapter 4 NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARK OR CITY HALL PARK COMPLEX NO ALCOHOL -"- pt !;7ftr --.- ~ DATE !J-~ r;}-U ..- ^ qU , DATE Revised: 12/7/09 tournapl.doc(12/19/00) 2010 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) j (Please print or type all information) NAME OF TOURNAMENT: 'LfA-A A- C \ c,J.c 'fuv i rVi, (y,e 1I't- of C' ' \ 'J\(;:iYI Jibl'--" TOURNAMENT ORGANIZATION: ln~;\'~ TOURNAMENT SPONSOR: !\I'd").,,, r (Ix\<)ct)CL\ \ TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 c t c):"" 1_ (print name): ~ in'i Prfk:.r (print name): , )ilf'i 0.. . J It >-.,,_1 e.. ADDRESS: \ ~')q - r L1>sflri L'0i,-\ Cc.) ADDRESS: la~() 143.1 LJ-' DcJ " c\ C" "Jy, , I CITY, STATE, ZIP CODE: }tnd()oJer YYLU fb3t)..j CITY, STATE, ZIP CODE: /'h'.l'P r fy,I(' ,tl .,x, , PHONE: 4<YiLA3:) !tl,)X)[,qq'~q PHONE: "i"i\ I:=.lOd aSt<'-),d'3'1 (home) (work) (mobile) (home) (work) (mobile) Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover [J ~ i' .. \~ 9{)\ c> DATES OF TOURNAMENT: .=\.."~-"",,-~ I! .. ~~ .- ,'-.\:' j PARK FEES AND USAGE Fees are as follows: (Check A or 8) [J A. No Field Maintenance D Adult - $275.00 tournament fee for the park (*), plus a $200,00 field usage fee per field [J Youth - $275,00 tournament fee for the park (*), plus a $100,00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s), C} Number of fields to be Used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee, D B. With Field Maintenance D Adult - $650,00 tournament fee for the park (*), plus a $200,00 field usage fee per field [J Youth - $650.00 tournament fee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. - Number of fields to be used RECEIVED Note: 1 day tournaments will be charged 75% of the tournament and field usage fee, ...--- Damaqe Deposit Fees (Check A or B) DEe 1 7 [] A $500 Profit Organizations [] B, $250 Non-Profit Organizations CITY OF ANDOVER Park usaae as follows: (Check fields requested to be used) Softball Fields Baseball Fields [J Eveland Fields-North Field ,,.-G-Mdover Station N. Ball Field Facility-West Field [J Eveland Fields-Middle Field .a-Piflcjover Station N. Ball Field Facility-Middle Field [J Eveland Fields-South Field [J Andover Station N. Ball Field Facility-East Field [J Sunshine Park-Diamond No.1 [J Hidden Creek North Park [J Sunshine Park-Diamond NO.2 [J Pine Hills Park [J Sunshine Park-Diamond NO.3 [J Shadowbrook East Park-South Field [J Sunshine Park-Diamond NO.4 [J Shadowbrook East Park-North Field [J Sunshine Park-Diamond NO.5 [J Sunshine Park-Diamond No.6 [J City Hall Park Complex #1-Diamond NO.7 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. SPECIAL REQUEST SECTION Check the following boxes if applicable. J]/ If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. D List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the locationldistance of pitching rubbers and/or base locations.) All requests for tournaments must be submitted by December 15. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tdurnament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with .the application no later than eight weeks prior to the tournament date. For any late applica-tion, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500,00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250,00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor. . If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date, If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City." If further information is needed, please contact the Parks Coordinator at (763) 755-5100, Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. . The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. . During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. . Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at www.ci.andover.mn.us City Code Title 8 Chapter 4 NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARK OR CITY HALL PARK COMPLEX . ,~1 NO AL~ ,- 01~ (rUt -(;~ .N2l~6~Lffi) Id O-cu /~~ - 7 'j 7 '::_ ' , _" DATE ~OURNAMENT DIRECTOR #2 (signature) Revised: 12/7/09 tournapl.doc(12/19/00) 2010 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) I (Please print or type all information) ) , ;' ( I NAME OF TOURNAMENT: A~/f' G;,I #/ ~l0VI ~~;/1:i/";'1t' (b/7.1 , t ~ '/- //5 / I' TOURNAMENT ORGANIZATION: At14 TOURNAMENT SPONSOR: $4 TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): .~...., ~.J'-d:/ (print name): 1Z<<-. j2J",c1"".l / ADDRESS: J5373.i}/ ~- #Iv ADDRESS: IFI()-.,~ ()(~^-1 if;JV CITY, STATE, ZIP CODE: A~4:Ji~ 4.f.-# 5S~"! CITY, STATE, ZIP CODE: 1r~'.JfJt)tf.I&L /1/V IJ,J1l't ' i { PHONE: 76]'-7/J-5'iT<f. h;;-'5i)~'~/C7( PHONE: 7~:) -1:1J~/()r )G ?-.J)(f'-O')J~ (home) (work) (mobile) (home) (work) (mobile) Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover)!' DATES OF TOURNAMENT: 711&/.. 7/; 71ft) 7/;<6110 ( / PARK FEES AND USAGE Fees are as follows: (Check A or B) >tr A No Field Maintenance o Adult - $27500 tournament fee for the park (*), plus a $200.00 field Usage fee per field A Youth - $275,00 tournament fee for the park (*), plus a $100,00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building), The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s), UJ Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee, D S, With Field Maintenance D Adult - $650.00 tournament fee for the park (*), plus a $200,00 field usage fee per field o Youth - $650,00 tournamentfee for the park (*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields, The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. _ Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. __. Damaqe Deposit Fees (Check A ~r B) D. Ee'I'!' 2' 009 .JI- A. $500 Profit OrganizatIons 'I j1S. S, $250 Non-Profit Organizations Park usaqe as follows: (Check fields requested to be used) Softball Fields Baseball Fields o Eveland Fields-North Field o Andover Station N. Ball Field Facility-West Field D Eveland Fields-Middle Field o Andover Station N, Ball Field Facifity-Middle Field o Eveland Fields-South Field o Andover Station N, Ball Field Facility-East Field ~ Sunshine Park-Diamond NO.1 o Hidden Creek North Park .E.Sunshine Park-Diamond No, 2 o Pine Hills Park )( Sunshine Park-Diamond NO.3 o Shadowbrook East Park-South Field :;a.. Sunshine Park-Diamond NO.4 o Shadowbrook East Park-North Field >11 Sunshine Park-Diamond No, 5 ]!':Sunshine Park-Diamond No, 6 D City Hall Park Complex #1-Diamond NO.7 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty, SPECIAL REQUEST SECTION Check the following boxes if applicable. J1. If you need to use the Cushman, there will be a fee of $50,00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use, 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base locations,) All requests for tournaments must be submitted by December 15, The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January, Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date, A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date, All fees must be submitted with .the application no later than eight weeks prior to the tournament date, For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority, A $500,00 damage deposit fee (or $250,00 deposit fee for non-profit organizations) is due eight weeks before the tournament date, Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee, The $500,00 (or the $250,00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor, * If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date, If the tournament is cancel/ed, neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned, In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City," If further information is needed, please contact the Parks Coordinator at (763) 755-5100, Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304, . The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. * During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. * Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at WVvW,ci,andover.mn,us City Code Title 8 Chapter 4 _.-- )~/;7;;lCf DATE /J- - 9-..v~' ~\JO q DATE I Revised: 12/7/09 tournapl.doc(12/19/00) 2010 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) /" (Please print or type all information) NAME OF TOURNAMENT: /11///5 ~Y:41rP k ~kl214V'''' yL (it/II;) TOURNAMENT ORGANIZATION: A'~::15 TOURNAMENT SPONSOR: A~4 TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): ~-~q/1 $.,j1"j~.(>,/ (print name): ~p a~? 14,,-,1 " / f . ADDRESS: /5373 L. If :5i< 4//,{/ ADDRESS: / S' JJ J-...t..r tPtI, _, d~ /UV , , CITY, STATE, ZIP CODE: 4tWiA?1:j /144/ S'"'S3JL( CITY, STATE, ZIP CODE: ~d'-t'k!"<.A fLJ.-J J.I:.:JIT'l; , , PHONE: 7~3-J/.;7~9.% (P~-'64?h(l.Jf PHONE:?(; '~ - I'Zi-f/JC ;, .?~ 7) " (I'):?G - (home) (work) (mobile) (home) (work) (mobile) 7~~0o/ 7~~k: <{~h Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the chalker, chalk and balter's box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s), .~ Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee, 0 B, With Field Maintenance o Adult - $650.00 tournament fee for the park (*), plus a $200,00 field usage fee per field o Youth - $650,00 tournament fee for the park (*), plus a $100,00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields, The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. - Number of fields to be used ...- Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. - Damaoe Deposit Fees (Check A or B) DEe 1'1 2009 o A $500 Profit Organizations )( B, $250 Non-Profit Organizations Park usaqe as follows: (Check fields requested to be used) Softball Fields Baseball Fields ~veland Fields-North Field ~ndover Station N, Ball Field Facility-West Field )!Eveland Fields-Middle Field - ndover Station N, Ball Field Facility-Middle Field (!fEveland Fields-South Field o Andover Station N, Ball Field Facility-East Field D Sunshine Park-Diamond No, 1 o Hidden Creek North Park o Sunshine Park-Diamond No, 2 o Pine Hills Park o Sunshine Park-Diamond No, 3 o Shadowbrook East Park-South Field [J Sunshine Park-Diamond No.4 o Shadowbrook East Park-North Field o Sunshine Park-Diamond No, 5 o Sunshine Park-Diamond NO.6 o City Hall Park Complex #1-Diamond No, 7 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty, SPECIAL REQUEST SECTION Check the following boxes if applicable. 0 If you need to use the Cushman, there will be a fee of $50,00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use, [J List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location/distance of pitching rubbers and/or base locations,) All requests for tournaments must be submitted by December 15, The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date, A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with .the application no later than eight weeks prior to the tournament date, For any late application, the late fees must also be submitted with the application, including the penalty fee, Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority, A $500,00 damage deposit fee (or $250.00 deposit fee for non-profit organizations) is due eight weeks before the tournament date, Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500,00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor, * If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City," If further information is needed, please contact the Parks Coordinator at (763) 755-5100, Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304, * The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc, * During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. * Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at www,cLandover.mn,us City Code Title 8 Chapter 4 ..!cJ///;bq -._- DATE /:L ?-eJ r- 2zu<1 DATE \ Revised: 12/7/09 tournapl.doc(12/19/00) 2010 TOURNAMENT APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) / (Please print or type all information) , NAME OF TOURNAMENT /If'\ttNo//' h{J / 0 f lJ.rc4;y'l) '1OWt1"'IVt.r.,,-~- 6,:.-1) flwPh{ TOURNAMENT ORGANIZATION: /'/.\ ii ()" /. A; I- / -l A ( ,451',--- TOURNAMENT SPONSOR ;tfrtf ()./-"./ A t h (r{-. l /-!-r j' .... TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): j? A l ~v I I J <.) -..... (print name): IC 'f e.,,-.. Lt:i d () '-... ADDRESS: {le, I JLIJi'~ L.... /1//-/ ADDRESS: SO i)f' i-k.-. f.:;t.k L"" CITY, STATE, ZIP CODE: q... duJV /11}/ i""f Jo'/ CITY, STATE, ZIP CODE: J+,. """ k fa IV/tV 0'"] ~y PHONE: rh)..-/:)..(,7 tJ7-7fYf'YYY '7(;~)/b.."ilHONE i../(J.vco7 - JI1.,76~"7lfqJ--- (home) (work) (mobile) (home) (work) (mobile) Note: The Tournament Director(s) or designee shall be on site at all times dunng the duration of the tournament. Check here if organization is located in Andover~ ~t' Di\TES OF TOURNAMENT: Y vi '1 3) - 1)(.11 1- PARK FEES AND USAGE fees are as follows: (Check A or B) o A No Field Maintenance o Adult - $275,00 tournament fee for the park (*), pius a $200.00 field usage fee per field ~outh - $275,00 tournament fee for the park ("), plus a $100,00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. The 7 Tournament Director is responsible for maintenance of field(s), _ Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee, o B. With Field Maintenance o Adult - $650,00 tournament fee for the park (*), plus a $200,00 field usage fee per field o Youth.. $650,00 tournament fee for the park (*), plus a $100,00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: (*) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields, The usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament. _ Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee, Damaqe Deposit Fees (Check A or B) o A. $500 Profit Organizations ur- B. $250 Non-Profit Organizations DEe 1 7 2009 Park usaqe as follows: (Check fields requested to be used) Softball Fields Baseball Fields ~;;Ilfl" r lirE.::; rT~;i~::,j,,;l6ld o Andover Station N. Ball Field Facility-West Field ~Eetas..~,=,I"It::IJ o Andover Station N. Ball Field Facility-Middle Field o Eveland Fields-South Field o Andover Station N. Ball Field Facility-East Field ,....)J-"Sunshine Park-Diamond No, 1 D Hidden Creek North Park ~unshine Park-Diamond No, 2 o Pine Hills Park ~nshine Park-Diamond No, 3 o Shadowbrook East Park-South Field ~unshine Park-Diamond No, 4 o Shadowbrook East Park-North Field 4rSunshine Park-Diamond No, 5 ~unshine Park-Diamond NO.6 L..c-cfty Hall Park Complex #1-Diamond No, 7 Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty, SPECIAL REQUEST SECTION Check the following boxes if applicable, ~ If you need to use the Cushman, there will be a fee of $50,00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use, 0 List any speCial instructiolls necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example !r,clude the location/distance of pitching rubbers and/or base locations,) All requests for tournaments rr.ust be submitted by December 15, The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date, A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date, For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prHX to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority, A $500,00 damage deposit fee (or $250,00 deposit fee for non-profit organizations) is due eight weeks before the tournament date, Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee, The $500,00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Department Supervisor. * If the tournament organization is requesting a Non-Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following refund policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date, If the tournament is cancelled, neither the Tournament Fee, Field Usage Fee nor the Non-Intoxicating Liquor License Fee will be returned, In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City," If further information is needed, please contact the Parks Coordinator at (763) 755-5100, Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304, * The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc, * During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed, * Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at www.ciandover.mn,us City Code Title 8 Chapter 4 NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARK OR CITY HALL PARK COMPLEX NO ALCOHOL1"" " . . /2 -/5----0'7 jA/!Ul' 6: t. ~ I f/ DATE TOURN2T D:~T~:' (signature) /2 -/:),cJ J TOURN~TOR #2 (signature) DATE Revised: 12/7/09 tournapl.doc(12/19/00) -- - C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER.MN,US TO: Park & Recreation Commission FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 7. Update Community Garden Plots/Grace Lutheran Church, cant. DATE: January 7, 2010 INTRODUCTION This item is in regard to continue discussion on community garden plots in city park areas. DISCUSSION As discussed at the last meeting, Grace Lutheran Church has indicated that they are willing to do a joint effort with the city on having a community garden plot. Attached is site drawing showing the size that the church and the staff would like to start with for the upcoming 2010 growing season. The total size of the plot is approximately 0.75 acres in size (the previous plan was 1 acre). There. are two reasons for the reduction in size. First, the church is not sure how much topsoil will be donated or can be purchased due to limited funds that are available. Second, the church and the staff are not sure what kind of interest we will get to rent the plots from residents, so we didn't want to get to big. Staff has determined the total estimated costs and a proposed cost for each of the different size plots that would be available to the residents. Listed below is the estimate breakdown of start up costs of each: . Water connection service parts ~ $2800 . Irrigation parts - $750 . Topsoil $5500 (assuming that the church is not able to receive a donation)- Delivered (city will be responsible to spread and prepare garden for planting) . Water usage - $500 of municipal water (estimating no more than about 200,000 gallons to be used) At this point it is proposed that the Public Works Department staff would prepare the site. The total start up cost with contingency of 10% is about $10,000. The payback on this if the city was to charge the following rates would be 7 years. The cost of each plot is recommended as following: . $30 per year for a 10' x 15' plot . $50 per year for a 25' x 35' plot . $60 per year for a 20' x 75' plot Note: The discussion about the community garden plots will be discussed with the City ~ Council at their next workshop on Tuesday, January 26,2010. ACTION REQUESTED The Park and Recreation Commission is requested to review the proposed fee.s and application. Respectfully submitted, T~{/~ Cc: Pastor Mark Hellman, Grace Lutheran Church (sent bye-mail) Attachments: Community Garden Plot Drawing, Gardens Plots Application 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW,CI.ANDOVER,MN,US Garden Plots Application Name of Applicant: Date: Address of Applicant: Andover, MN Zip: Telephone: Assigned Plot Number: Fee: Please return your signed application along with a check or money order (payable to City of Andover) by May 1 st to the City Hall Receptionist at 1685 Crosstown Boulevard NW, Andover, MN 55304. After May 1st, any unpaid garden plot reservations will be canceled and reassigned. The garden plot size that you request at the time of reservation is indicated below and can only be changed if any plots are still available: o Small plot (10' x 15')=$30 o Medium plot (25' x 35')=$50 0 Large plot (20' x 75'}=$60 Garden plots are reserved on a first come first serve basis. You may reserve one plot per household until April 24th. After that, you may reserve one additional plot if some are still available. Plots will be available for plantings May 1st through October 15th. Water is included in the rental fee. Please keep watering to a maximum of one hour. Turn off water when you leave and do not water overnight. Gardeners must provide their own hoses, tools, and supplies. Fencing is allowed but is not provided by the City. The garden plots are assigned to you by number (see above for your plot number) and marked out with stakes. Fencing and gardening materials must be cleared out by October 20th. Any materials left behind WILL BE DESTROYED! Please place all garden debris in the compost area provided (area will be set up in the fall). On street parking on 151st Lane NW is permitted (do not park in grass or boulevard areas). Please do not park along Nightingale Street NW. Restrooms are not available at the garden site so please plan accordingly. Call Todd Haas with the City of Andover at 763-767-5131 with any questions or concerns. All paid fees are final and no refunds will be issued. For additional rules, please see the attached "Guidelines to Happy gardening", I hereby state that I will agree to abide by the provisions contained in this application and in the attached guidelines. Signature of Applicant: Date: H/engineering/parks/garden plots/application. doc Date: 1/7/10 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI,ANDOVER,MN,US GUIDELINES FOR HAPPY GARDENING . WATERING - Keep watering to a maximum of one hour. Please turn off water when you leave and do not water overnight. Do not borrow neighbors hose without asking. . EMPTY BAGS/DEBRIS -. Y our bags and debris must be taken home with you and disposed of there. . CHILDREN - Children are welcomed as it is great learning experience, However, we do ask that you keep an eye on them and try to keep them off the neighbor's vegetables. . DOGS - If you bring your dog with you when working in the garden, you are required to pick up after him (City Code 5). Do not allow your dog(s) to enter the neighbor's yards or leave the dog tied up so they sit and barks the entire time. . ASSIGNED LOTS - Please do not use a garden plot that is not assigned to you and do not plant outside of your assigned garden plot. Attached is a map of the garden plots. . PARKING - On-street parking on 151st Lane NW is permitted (do not park in grass or boulevard areas), Please do not park along Nightingale Street NW. . RESTROOMS are not available at the garden site so please plan accordingly. . Fencing and gardening materials must be cleared out by October 20th. Any materials left behind WILL BE DESTROYED! Please place all garden debris in the compost area provided (area will be set up in the fall). . Please call the City Hall receptionist at 763-755-5100 by January 1 st if you want your lot reserved for next year. Most people want the same lot because they put a lot of hard work into getting it weed free, Thank you for your cooperation. HAPPY GARDEN! NG'.' H/engineering/parks/garden plots/guidelines for happy gardening.doc ---- C I T Y o F NDOVE 1685 CROSSTOWN BOULEVARD N,W. . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW,CI,ANDOVER,MN,US To: Park and Recreation Commission From: Todd J. Haas, Assistant Public Works Director ~ Subject: ~ Review Draft Plan of Hawkridge ParklO9-18 Date: January 7,2010 INTRODUCTION This item is in regards to reviewing the draft plan for Hawkridge Park. DISCUSSION The Park Commission members should have received in your last packet a copy of the draft plan. We have now included 2 versions in the side pocket of this packet (Phase 1 and 2). Not a lot has changed from the last plan but the staff wanted to make sure that everyone understands what is proposed to be done in Phase 1. Phase 1 will include the relocation of the hockey rink, grading of the site (including the parking lot expansion), install storm sewer and irrigation (including the well and the controls for the irrigation system). Phase 2 will include the construction of building, septic system and construction of the trail along the west side and north side of the park. We have also clarified in the Phase 1 plan the location of the existing playground equipment, existing shelter, and the existing and proposed relocation of the swing set. We have also added a new trail segment along the west and north side of the park as part of Phase 2 to allow easier access to the fields or to allow individuals to just take a walk or ride through the park. Note: Ultimately at some point there could be a Phase 3, which is pave and curb the parking lot and drive areas. The estimated costs are still be evaluated and we hope to have them available at the next meeting on January 21st, Staff has also tentatively scheduled the draft plans to be on the City Council workshop agenda that is scheduled for January 26, 2010. Note: North Metro Soccer Association has a reviewed the draft plan and did not have any concerns with the plan. ACTION REQUESTED The Park Commission is requested to review the draft Phase 1 and Phase 2 plans for Hawkridge Park. H:\Engineering\Parks\Park &Rec Packet Information\ltems\201 0\01 071 O\item 8.doc Respectfully submitted, ~;/~ Todd J. Haas Cc: Mark Miller, North Metro Soccer Association (sent bye-mail) H:\Engineering\Parks\Park & Rec Packet Information\ltems\201 0\01 071 O\item a.doc 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US To: Park and Recreation Commission From: Todd J. Haas, Assistant Public Works Director Subject: 9. Discuss Skate Park for Upcoming 2010 Season Date: January 7,2010 INTRODUCTION This item is in regards to discussing the skate park for the upcoming 2010 season. . DISCUSSION As previously mentioned this past fall, the surface boards of the half pipe (surface is made of skate lite material) needs replacement already due to the damage that has occurred due to the high use of boarders this past summer. We did replace some of the ramp boards last summer but it took a while to receive (almost 2 months) the replacement boards. Staff would like to order the material soon as possible so the ramp can be repaired later this winter so it is ready to go for the upcoming season. Note: As you know, there has been issues with some vandalism such as picnic tables that were placed at the site for the boarders along with barricades that were used to keep vehicles from driving near the equipment (in fact we had a vehicle drive up one of the steel quarter pipe this past summer and damaged a portion of the ramp). Also we have had some issues with youth hanging out and causing some issues and litter was still an issue. If you like, the Skate Park Task Force (Commissioners Hupp and Kowalewski) could meet before the next meeting and bring back a recommendation ACTION REQUESTED The Park Commission is requested discuss the skate park for the upcoming season. Respectfully submitted, e/~ H:\Engineering\Parks\Park & Ree Packet Information\ltems\201 0\01 071 O\item 9.dbc 1685 CROSSTOWN BOULEVARD N,W, . ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW,CI.ANDOVER,MN,US TO: Park & Recreation Commission FROM: Todd J. Haas, Asst. Public Works Director ~ SUBJECT: 10. Review Outstanding Items DATE: January 7,2010 Issues list as of 1/4/10 COMPLETED PROJECTS - ON-GOING PROJECTS - . Develop Site Plans for all existing parks which indicates the facilities available. (00- Goin!;!). , . Andover Station North Ball Field Facility (propertv south of the old landfill) - Nothing new to report since the last meeting. There are a still, a few items that need to be completed upstairs. Once the items are completed and the exe'cuted agreement has been signed, Andover Baseball Association (ABA) will be able to occupy the building for storage upstairs. Note: ABA has contacted staff about installing 2 batting cages installed between the west and middle field closer down to the outfield fence. Also staff has been talking with baseball about netting around the building/concession area, as there have some concerns with foul balls. Staff has received a price quote from Beacon Sports and has forwarded this on to ABA for their review. Note: Just so you know, Andover Baseball Association has a new President, Joe Ruhland. Kevin Starr and Todd Haas met with him last week to go over a few items. At some Mr. Ruhland will attend a future meeting to introduce himself. . Update of Park Dedication Improvement Fund Quarterlv Report - Next quarterly report is scheduled for next meeting (January 2151). . Update of Quarterlv Sheriff's Department Report on Park Patrol & Vandalism - Next quarterly report is scheduled for next meeting (January 21st).. . HawkridQe Park -Item is on the agenda. Staff has also tentatively scheduled the draft plan to be on the City Council workshop agenda that is scheduled for January 26,2010. . Community Garden Plots - Item is on the agenda. Staff has also tentatively scheduled the draft plan to be on the City Council workshop agenda that is scheduled for January 26, 2010. . Prairie Knoll Park - The City Council has approved the location of the cell pole which will be located on the east side of the park near Prairie Road and just north of the southeast field. Construction most likely will not start until spring of 2010. H:\EngineeringIParks\Park & Ree Packellnformation\llems\201 0\01 071 O\ilem 10,doe ON-HOLD PROJECTS - . Eveland Fields Scoreboards - As directed by the Finance Department, the city cannot make the commitment at this time until sufficient funds are available to help in purchasing the scoreboards. The Commission will need to evaluate this as part of the 5 year CIP in the spring of2010. . Rose Park - This project is on hold. The Park Commission has agreed to meet with neighborhood informally to discuss the future redevelopment the park that could potentially include a couple hockey rinks and a free skating rink at some point in the future. . Hartfiel's Park- The project is on hold until the property considers their option but the city at this time does not have the funds to buy it. . City Hall Campus Hockev Outdoor Hockev Rink - The retaining wall that was necessary to allow for the construction of the warming house has been completed. Otherwise the project is on hold until the hockey association is able to receive enough donations to start construction of the rinks and building. At the earliest, the rink and building construction will not start until next year 2010. TASK FORCE UPDA TES- . Skateboard Task Force (Hupp/Kowaleski) - Item is on the agenda. OTHER ITEMS OF INTEREST - . IrriQation of City Parks - Nothing new to report on this at this time. . Hidden Creek North Park - Clear wire has made application for a wireless Internet service pole to be located in the park. This is scheduled to be on the agenda for January 21, 2010. A representative from Clear wire will be at the meeting to present the proposal and to answer any questions the Park Commission may have. . Shadowbrook East Park and Andover Lions Park - Clear wire has made application for wireless Internet service pole for these 2 parks. These 2 parks are scheduled to be on the agenda for February 18, 2010 for the Park Commission review. Note: If you have any items that you would like to add to the list, let me know at the meeting. H:\Engineering\Parks\Park & Rec Packet Informationlltems\2010\Ol 071 O\ilem 10,doc