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HomeMy WebLinkAboutJuly 13, 2009 © A NDOVERS9 Car�muns� �'s�te� Andover Community Center Advisory Commission Monday, July 13, 2009 6:30 pm Andover Community Center Conference Room 1. Call to Order — 6:30 p.m. 2. Approve Meeting Minutes - June 8, 2009 © 3. Approve 2010 Budget 4. Mission Statement 5. Surveys 6. Staff Update • Programming Status & Financial Needs Progress Report 6/30/09 • Revised commission list (M. Knight's email address) 7. Other Business 8. Adjournment A nOVER� Commttwt C'ent`er Community Center Advisory Commission Meeting Monday, July 13, 2009 6:30 pm Andover Community Center, Meeting Room B Minutes Call to Order — 6:17 pm Attendance: Mike Knight, Erick Sutherland, Ted Butler, Mike Quigley, Frank Kellogg, Greg Voss, Tony Howard Absent: Kate Morphew Guest: Aaron Gardner, AHY14A Meeting Called to Order at 6:37 pm Approval of Minutes — June 8, 2009 — approved as written. Mission Statement — Approved as written. Surveys — The commission made several suggestions about the survey. Cindy will incorporate the changes, re- format (like it will appear in the newsletter) and send out via email to commission members so they have time to review prior to the next advisory meeting. It was also suggested that the city council and the other city commissions remind residents during their monthly meetings to "watch" for the survey this fall and once it has been sent out to complete the survey for a chance at prizes. Mr. Kellogg encouraged the commission to contact friends /family /neighbors who may be able to offer assistance in donating prizes. It was suggested that the quantity and quality of prizes should be determined by the August meeting. Cindy will contact QCTV and have them add to their reader board as well as contact the Anoka County Union to do an article about the surveys in an upcoming Sept or Oct. issue. AHYHA Jr Huskies Presentation — Mr. Aaron Gardner, representing Andover Huskies Youth Hockey Association, submitted a letter to the commission asking that the City of Andover fund the ice bill for the Jr. Huskies ice program. Roughly 50 hours per year are currently used for the program. Half of these hours are during the summer, when ice — time is in low demand, the other half is during prime hockey season. Jr. Huskies are currently being charged the non -prime time rate during the winter season ( 20% discount) and the regular non -prime rate for summer ice. If Jr. Huskies were to pay full price, it would be approximately $6,000 in ice rental. Mr. Gardner indicated that other cities help fund similar programs and offer lower registration fees to the participants. If the city were to help fund the ice bill the monies could be used to help subsidize the cost for future AHYHA registrants entering into the program, assist in marketing and possibly lower the registration fee for the Jr. Huskies program (currently $59 for a 6 -week session — same as our learn to skate program the community center offers). The commission members discussed the request and suggested that Mr. Sutherland pull together some data on the previous usage of ice time from the Jr Huskies and what they have been charged for ice rental. Mr. Gardner will also pull together some budget information as to the costs associated with running the program (purchasing equipment, etc.) Mr. Greg Voss, excused himself from the meeting. Staff Update — Staff reviewed the status report with the commission. Mr. Sutherland made note that the ice arena will be busy the next 4 weekends with all new events, Mite division summer hockey festival, boys JV Tournament, MN Ice Cats Jamboree, Alaska Avalanche and Mites summer hockey festival. Mr. Sutherland estimated that these events will bring in an additional $12,000 in ice rentals. Mr. Sutherland also mentioned that the City of Andover is implementing a pay & step- increase freeze as well as a mandatory furlough for all Full time employees (4 hours per pay period). Mr. Sutherland has contacted Jim Dickinson to discuss what this means for the community center full -time employees and has not yet heard back. Mr. Sutherland has met with his staff and are coming up with some ways to utilize staff time more efficiently. Approve 2010 Budget — Approved as presented Other Business — Ted Butler discussed with the commission that on two separate occasions, city residents shared with him the frustration of being a YMCA member and not being able to use the field house without paying additional usage fees. Mr. Voss mentioned that Erick and Cindy will be attending a meeting with the YMCA on July 28 to discuss future programming ideas and would discuss this topic. Mr. Kellogg wondered what the total YMCA membership units are and of those, how many are Andover residents. Mr. Kellogg also wonders what the unit capacity is. Staff will ask Mr. Voss to collect the data and report back to the commission. Next Meeting — Scheduled for Monday, August 17, 2009 at 6:30 pm in the Andover YMCA Pool Meeting Room. Meeting Adjourned at 9:17 pm Submitted by, Cindy Ramseier