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HomeMy WebLinkAboutJune 8, 2009 © A NDOV ER S � ar�rnuna� �en�e� Andover Community Center Advisory Commission Monday, June 8, 2009 6:15 pm Andover City Hall Conference Room 1. Call to Order — 6:15 p.m. 2. Approve Meeting Minutes May 11, 2009 © 3. 1 Qtr '09 Budget Review 4. Proposed `09/'10 Rental Usage Fees 5. Mission Statement 6. Surveys 7. Staff Update • Programming Status & Financial Needs Progress Report 5/31/09 8. Other Business 9. Adjournment ANDQVER Commaw� avler Community Center Advisory Commission Meeting Monday, June 8, 2009 6:15 pm Andover City Hall Conference Room Minutes Call to Order — 6:17 pm Attendance: Mike Knight, Kate Morphew, Erick Sutherland, Ted Butler, Mike Quigley, Frank Kellogg Absent: Greg Voss and Tony Howard Approval of Minutes — May 11, 2009 — approved as written. 1 Qtr '09 Budget Review — The Commission reviewed the handouts. Each month commission members will receive emails of the previous months budget summary. If commission members have questions they are encouraged to contact Erick prior to the next advisory meeting to help answer questions. Commission members requested that Mr. Sutherland also include the Field House and Ice Rental Revenue summaries along with the monthly budget email. Proposed `09/ Rental Usage Fees — The commission unanimously approved the proposed 09/10 fees: Field House Prime: $43.00 Field House Non - Prime: $38.00 Open Gym Yth/Resident Adult: $2 Open Gym Adult Non - Resident: $4.00 Ice Arena Prime: $175.00 Ice Arena Non - Prime: $140.00 These fees will go to the Andover City Council for approval at the August 5, 2009 — once approved, fees will go into effect September 2009. Mission Statement — The Commission reviewed the statement and revised to read as follows: The mission of the Andover Community Center is to provide a friendly gathering place for civic, family, and community groups while enriching the lives of our citizens by providing a quality facility, which offers recreational, athletic, educational, and public interest activities. The commission would like to have staff add a graphic to accompany the statement. Such graphic may include a picture of the building or family type setting. Surveys — the Commission discussed and agreed that providing a survey at Fun Fest would be difficult due to the timing. The commission agreed that waiting until this fall and having the survey available in the newsletter would be more feasible. In the mean -time, staff will create a series of announcements that will appear in city newsletter, fun test council booth, QCTV, city council meetings etc. letting residents know to watch for the survey coming this fall. Staff will also contact city administrator to see if the city has any questions that they would like included in such survey. Staff Update — Programming & Financial Needs Progress Report 5/31/09. Commission reviewed the status report. Other Business - Mike Knight wondered the status of the security issue - Erick and Jim Dickenson are meeting with Sgt. Wells to discuss needs after school. Mr. Kellogg suggested that Mike Knight take the lead, as a representative of the city council discuss these security concerns directly with the sheriff's dept. and to find out how additional support could be offered. Next MeetinE — Scheduled for Monday, July 13, 2009 at 6:30 pm at the Andover Community Center. Meeting Adjourned at 8:30 pm Submitted by, Cindy Ramseier