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HomeMy WebLinkAboutApril 13, 2009 © A. NDOVER �o���ns �ente� Andover Community Center Advisory Commission Monday, April 13, 2009 6:00 pm Andover City Hall Conference Room 1. Call to Order — 6:00 p.m. 2. Welcome, Commission Member Kate Morphew 3. Approve Meeting Minutes a - March 12, 2009 4. Mission Statement What are we, .a Community Center or Sports Complex? 5. ACC Usage and Fees - Resident vs Non - Resident i. Usage ii. Fees - Survey - YMCA Usage Fees - Field House Event Fees 6. ACC Programming Status Report 7. Staff Update 8. Other Business 9. Adjournment ANDOVER Commmz� Cenfer Community Center Advisory Commission Meeting Monday, April 13, 2009 6:00pm Andover City Hall Conference Room Minutes Call to Order — 6:00 pm Attendance: Mike Knight, Mike Quigley, Kate Morphew, Tony Howard, Erick Sutherland, Ted Butler Absent: Greg Voss, Frank Kellogg Approval of Minutes — March 12, 2009 — approved as written. Mission Statement — The commission discussed the purpose and the perception of the community center. Is it a sports complex or community center where kids can hang out? The commission suggested we do the best we can with space available to try and create an environment for the kids to hang out. Erick and the YMCA youth team have been meeting to discuss how the YMCA can assist with keeping the kids busy after school, examples are bringing a TV and Wii down into the concessions lobby as well as utilizing both meeting rooms A & B for programs. It's been identified that most kids don't want to participate in a structured event down in the meeting rooms, but rather hang out in the lobby. The commission also discussed the need for a community center mission statement — Mr. Ted Butler will put a draft statement together for the commission to begin working from. This mission statement will be incorporated into future brochure publications and used for marketing purposes. ACC Usage and Fees & Surveys — The ACC staff has been collecting data from the open gyms and open volleyball participants and have identified that only 1/3 of the users are from Andover. The commission would like to survey the Andover residents to find out why more residents are not utilizing the field house. Mr. Ted Butler will begin compiling a list of survey questions and ACC staff will look into costs involved with inserting a postcard into the Andover Today Newsletter. The postcard would have a business reply stamp, so postage costs would only be charged from the cards mailed back. The rest of the commission was encouraged to think of questions to be added to this survey. Commission members thought it would be ideal to have two separate surveys, one for ACC users to complete and one that would be sent out in the newsletter. The commission also discussed fees for 09/10 field house admissions and the commission approved the following: Youth and Andover Residents - $2 Non Residents Adults (ages 16 & over) - $4 It was suggested that the Open Skate Fees remain the same at $3 for Youth and $4 for Adults. Once the new fees have been approved by the Andover City Council, they will go into effect September 1, 2009. YMCA Usage Fees — Erick met with Mr. Greg Voss and began discussing payment options for what the YMCA will be charged for utilizing the field house in 2010. Erick shared a preliminary pay structure chart with the commission. Erick will continue to meet with Mr. Voss and finalize the fees. Erick will bring back the pay chart to the commission for approval. Field House Event Fees — This agenda item will be moved to the next meeting as area venues staff had contacted did not return phone calls. The commission also discussed the options of charging an administrative fee to the Home Show committee for Cindy managing the exhibitor registrations and PR involved with the show. The commission felt that a fee of $25 per booth would be adequate to cover staff time. Cindy will bring back to the home show committee for approval at the first home show meeting scheduled in September 2009. ACC Programming Status Report — The status report was discussed. Staff Update Erick had been approached by several parents of the youth participating in the Vantage Sports Performance Volleyball Leagues. They have been disappointed with the club and would like to form a new volleyball club and asked if ACC would be able to supply them with adequate court availability. This past season, the ACC has experienced a lack of organization with Vantage, however they have consistently paid their invoices and have been a good customer. The commission supported Mr. Sutherland's recommendation of maintaining the current relationship with Vantage and giving Vantage and MN Premier priority scheduling above any other volleyball clubs that may inquire. Other Business Summer Andover Hockey Tournaments — Tony suggested contacting Wisconsin teams as well as Canadian teams — Staff will research and submit registration and tourney info. Advertising - Mike Knight suggested that the ACC run ads in basketball club and wrestling club publications announcing that we have space available for rent. He also mentioned that it would be worth contacting the Riverdale area merchants in Coon Rapids to see if they would be interested in any of our advertising packages. Cindy will follow -up and obtain addresses for the merchants as well as check into local athletic club publications. Electronic Reader Board Sign Mike Knight mentioned having an electronic reader board in front off the Andover YMCA Community Center by Hanson Blvd. would be very beneficial. Staff will research and come back to commission in the event we would want to purchase in the future. Next Meeting - Scheduled for May 11, 2009 6:00 pm — Andover City Hall Meeting Adjourned at 8:10 pm Submitted by, Cindy Ramseier