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HomeMy WebLinkAboutMarch 12, 2009 © NDOVER eammm# eenter Andover Community Center Advisory Commission Thursday, March 12, 2009 6:OO.pm Andover City Hall Conference Room 1. Call to Order — 7:00 p.m. 2. Approve Meeting Minutes - February 9, 2009 © 3. ACC Programming Status Report 4. Staff Update Review 2008 un- audited financials 5. Other Business 6. Adjournment A NDOVERJ9 � Comm wni emler Community Center Advisory Commission Meeting Thursday March 12, 2009 6:00pm Andover City Hall Conference Room Minutes 1. Call to Order— 6:OOpm Attendance: Mike Knight, Mike Quigley, Ted Butler, Frank Kellogg, Tony Howard, Greg Voss, Erick Sutherland, and Jim Dickinson Guest: Kate Morphew Approval of Minutes — Feb. 9, 2009 — approved as written. 3. Programming Status Report — Mr. Sutherland updated the commission on recent programming ideas and gave a status report on where some of those ideas were at. The commission discussed the success that the home show had become and the rental rates that were charged to the home show. The Commission asked Mr. Sutherland to review those rates and also talk with the home show committee to look at ways of paying back some of the time Cindy spends doing all the registrations. Also follow up with some other local facilities on what they may charge for a similar event. Commission members also gave a few good leads for other potential users. Staff will follow up with Mr. Kellogg about getting together with the school district and staff will also follow up with Foundation Hill as requested by Mr. Butler. Mr. Voss gave an update on discussion they have had with Anoka Tech about using both the Andover YMCA and Field House. 4. Staff Update — 2008 Financials - Mr. Dickinson updated the Commission on the 2008 financials. The audit will take place in May but things shouldn't change much. A few points of interest were how the YMCA rent payment will get applied to the budget and utility costs. 5. Other Business — Mr. Sutherland reviewed with the Commission the idea of going to a resident and non - resident fee schedule when it comes to our "open" gym and skate times. A few questions that were raised are do we feel Andover residents are not making use of the facility because it's too busy or they feel intimidated? Also what percentage of "open times" are non- residents. This item will be presented at the next meeting. Staff will get more information and make a more formal presentation. Mr. Sutherland and Mr. Voss will schedule a meeting to discuss future facility rates for YMCA programming. Staff would like to set a fee for all the YMCA programs up front. Next Meeting - Scheduled for April 13, 2009 6:OOpm — Andover City Hall Meeting Adjourned at 8:10 pm Submitted by, 0 Erick Sutherland